E-filing in appeals for trial court and clerk staff - E-filing in appeals for trial court and clerk staff - IN.gov
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
7/11/2018
E-filing in
appeals for trial
court and clerk
staff
Bob Rath, Director
Appellate Court Technology
Office of Judicial Administration
Who? What?
E-filing in
appeals for
trial court and
A recent
clerk staff How? rule
change
17/11/2018
Clerks in offices that
accept e-filing are
Who? encouraged to e-file to
the Appellate Clerk’s
Office
E-filing in appeals for trial court and clerk staff 3
Motions
What? Notices
Transcripts
E-filing in appeals for trial court and clerk staff 4
27/11/2018
How?
To obtain an account for an
Odyssey county, please
contact Trial Court
Technology at
helpdesk@courts.in.gov or
1-888-275-5822.
To obtain an account for a
CSI county, please contact
CSI at 1-855-274-4468.
37/11/2018
E-filing in appeals for trial court and clerk staff 7
E-filing in appeals for trial court and clerk staff 8
47/11/2018
E-filing in appeals for trial court and clerk staff 9
E-filing in appeals for trial court and clerk staff 10
57/11/2018
E-filing in appeals for trial court and clerk staff 11
Demo
E-filing in appeals for trial court and clerk staff 12
67/11/2018
A recent
rule Fonts for transcripts
change
E-filing in appeals for trial court and clerk staff 13
Fonts permissible through June 30, 2018
Bookman Old
Arial Baskerville Book Antiqua Bookman Century
Style
Century
Courier Courier New CG Times Garamond Georgia
Schoolbook
New New Century Times New
Palatino
Baskerville Schoolbook Roman
14
77/11/2018
Existing rule would have permitted only one
font, beginning July 1, 2018
Calisto MT
15
Rule change retained most fonts
added Calisto MT; removed Courier, Courier New
for Notices of Appeal filed on or after July 1, 2018
Bookman Old
Arial Baskerville Book Antiqua Bookman Calisto MT
Style
Century New
Century CG Times Garamond Georgia
Schoolbook Baskerville
New Century Times New
Palatino
Schoolbook Roman
16
87/11/2018
E-filing in appeals for trial court and clerk staff 18
97/11/2018
TRIAL COURT
TECHNOLOGY
UPDATES
TRIAL COURT TECHNOLOGY
OFFICE OF JUDICIAL
ADMINISTRATION
INDIANA SUPREME COURT
Odyssey Interfaces
Odyssey
17/11/2018
ABSTRACT OF JUDGMENT INTERFACE
• One-way Information Sharing
• Abstracts are required on all DOC
commitments
• Felony revocation abstracts are
also required
ABSTRACT OF JUDGMENT INTERFACE
• Two Error Screens
• Abstract Missing TCN
• TCN Errors
27/11/2018
ABSTRACT OF JUDGMENT INTERFACE
•Important reminders
•TCN, not required field, but
should be added to every
Abstract
•Update Offender Record
with DOB/Race/Gender
CHRIS INTERFACE
• One-way Information Sharing
• Preferred Method
• Misdemeanor convictions
• Dismissed cases
37/11/2018
CHRIS INTERFACE
• Important reminders
• Add TCN Event
• Update Party Record with
DOB/Race/Gender
• Contact Arresting Agency or
Prosecutor Office to correct
name
CIP TIMELINESS MEASURES INTERFACE
• One-way Information Sharing –
Odyssey data imported into CIP
App
• Tracks Odyssey Case Events and
Hearing Types
47/11/2018
CIP TIMELINESS MEASURES INTERFACE
• Important reminders
• Out-of-Home Case Flag,
• Use same Party ID on all cases
• Relate all Cases
• Involves JC, JT, GU and AD cases
GUARDIANSHIP REGISTRY INTERFACE
• Two-way Information Sharing
• GUR and CMS must match
57/11/2018
GUARDIANSHIP REGISTRY INTERFACE
• GUR Creates Odyssey Case in Non-
eFiling Counties
• Add Events, Update Party
Information, and Venue Cases
•Use eFiled Cases Alert to create
case
GUARDIANSHIP REGISTRY INTERFACE
• Use MEGUR to transmit Odyssey
Cases to GUR
• Must update party records
(Connection Type and
DOB/R/G/Address) and populate
other MEGUR fields denoted by
67/11/2018
GUARDIANSHIP REGISTRY INTERFACE
• Odyssey-Specific Activities
• Financials/Hearings/Disposition/QC
SR/Stat Closure/Case Status and
Transfers
• Specific Events will Populate GUR
GUARDIANSHIP REGISTRY INTERFACE
• Important reminders
• Update Party Information in GUR.
• Terminate orders and revoke
Guardians in the Registry
• Relate all Cases
77/11/2018
INDIANA COURTS ONLINE REPORTS
(ICOR) INTERFACE
• One-way Information Sharing
INDIANA COURTS ONLINE REPORTS
(ICOR) INTERFACE
• Odyssey imports quarterly court activity into INcite.
ICOR reports:
• Case filings/method of dispositions/stat
closures/transfers in and out/venues in and out
• Special Judge appointments/Self Represented
litigants/ADR/Pauper Appointment/Interpreter
87/11/2018
INDIANA COURTS ONLINE REPORTS
(ICOR) INTERFACE
• Judicial Service Report
• All reported quarterly stats
are compiled into annual
report sections for publication
MENTAL HEALTH ADJUDICATION
INTERFACE
• One-way Information Sharing –
Odyssey data transmitted to MHA.
97/11/2018
MENTAL HEALTH ADJUDICATION
INTERFACE
• Case created in MHA when NICS
Event is added in Odyssey
• Attach Oder to NICS event or to
case in MHA
MENTAL HEALTH ADJUDICATION
INTERFACE
• Important reminders
• Only add the NICS events if the involuntary
commitment is longer than 72 hours.
• Update Party record with DOB, SSN or
DLN with Expiration Date
• Relate all Cases
107/11/2018
OPTIMA INTERFACE
• One-time and One-way
Information Sharing – Odyssey
data imported into Optima
• Involves JC cases
OPTIMA INTERFACE
• All Case information excluding
documents is transmitted nightly.
117/11/2018
OPTIMA INTERFACE
• Important reminders
• Add the GAL/CASA Appointed
Event at Initial Hearing
• Relate all Sibling Cases
• Use same Party Record/ID on all
cases
ODYSSEY COURT MEASURES
INTERFACE
• One-way information sharing – data
pulled from Odyssey into INcite
application
• OCM uses the information you are
already entering for the QCSR
• Users don’t have to do any extra work
127/11/2018
ODYSSEY COURT MEASURES
INTERFACE
• Based on the National Center
for State Courts “CourTools”
• http://www.courtools.org/Trial
-Court-Performance-
Measures.aspx
ODYSSEY COURT MEASURES
INTERFACE
• Four Categories
• Number of Cases Pending by Case Type
• Average Age of Pending Cases
• Time to Disposition
• Clearance Rate
137/11/2018
ODYSSEY COURT MEASURES
INTERFACE
• Shows detailed, case-level data
with graphs
• Click directly into any case’s
Odyssey CCS
PROTECTION ORDER REGISTRY
INTERFACE
• Two-way Information Sharing
• POR Creates PO and JQ Case
• Add Events, Update Party
Information, and Venue case to
another County
147/11/2018
PROTECTION ORDER REGISTRY
INTERFACE
• Odyssey Changes Case Number
(Case Transfer)
• Hearing Information sent to
POR
PROTECTION ORDER REGISTRY
INTERFACE
• Important reminders
• Update Party Information in POR
• Close case in Odyssey and Terminate
orders in the Registry
• Relate all Cases
157/11/2018
PUBLIC DEFENDER INFORMATION
SYSTEM (PDIS) INTERFACE
• One-way Information Sharing –
Real-time data
• Assess Court Calendars,
Documents and Events
• Certified EFSP
PUBLIC DEFENDER INFORMATION
SYSTEM (PDIS) INTERFACE
• Important reminders
• Add PD Assignment event each time
a PD is appointed immediately
• Mark the attorney as a Public
Defender
• Relate all Co-defendant Cases
167/11/2018
PUBLIC DEFENDER INFORMATION
SYSTEM (PDIS) INTERFACE
• Involves Criminal and Civil Cases
STATE AUDITOR COLLECTIONS
INTERFACE
• One-way Information Sharing
177/11/2018
STATE AUDITOR COLLECTIONS
INTERFACE
• Odyssey imports fees collected
into INcite online report
• All fees collected and
reported in Odyssey import
into semi-annual reporting
form in INcite
STATE AUDITOR COLLECTIONS
INTERFACE
• Report is emailed to Auditor of
State to reconcile with electronic
transfer of funds from court to
Auditor’s Office
187/11/2018
TEXT REMINDER SYSTEM
• One-way Information Sharing
• Text reminder sent to
defendants 5 days and 1 day
prior to upcoming hearing
TEXT REMINDER SYSTEM
• Cancelled and Rescheduled
Hearing notices will also be sent
between the 5 and 1 day period
197/11/2018
TEXT REMINDER SYSTEM
• Defendants must have a cell
phone number logged in
Odyssey or the Supervised
Release System in INcite
TEXT REMINDER SYSTEM
• Interested in participating?
Contact the TCT Help Desk to
sign up!
207/11/2018
CMS SEARCH INTERFACE
• One-way Information Sharing
• “Search Engine” query multiple CMS
• Currently searches Odyssey and
QUEST
CMS SEARCH INTERFACE
• Search non-confidential, public cases
• Judicial authorization is needed to
search confidential juvenile cases
• Scanned documents are available
217/11/2018
BVM PROJECT INTERFACE
• One-way Information Sharing
• Link Citation Data to Odyssey Case
• See Odyssey Cheat Sheet -
Required Fields for BMV SR16
BVM PROJECT INTERFACE
• Use Appropriate Event Code(s)
to Create SR16 correctly
• See Odyssey Cheat Sheet -
BMV Events
227/11/2018
GUARDIANSHIP
REGISTRY
ONE-TIME EXTENSION OF TEMPORARY
GUARDIANSHIP
Effective 7/1/2018
IC 29-3-3-4(a)
Upon notice and hearing, the court may,
with good cause shown, grant one (1)
extension of the temporary guardianship
for not more than ninety (90) days.
237/11/2018
PLEASE REMEMBER …..
The Guardianship
Information Sheet is a
required document as of
1/1/2018.
PLEASE REMEMBER …..
Temporary guardianships
are valid only for 90 days.
Extension must be granted
before the original
guardianship expires.
247/11/2018
PLEASE REMEMBER …..
Enter the Letter Date in
the registry for each
guardianship granted. The
case is accessible on
https://public.courts.in.gov
PLEASE REMEMBER …..
Use the E-Filed Cases Alert to import
the GU case from Odyssey into the
Guardianship Registry.
257/11/2018
HOW TO IMPORT AN E-FILED GU CASE
INTO THE GUARDIANSHIP REGISTRY?
SELECT THE
CASE TO BE
IMPORTED
267/11/2018
ENTER
REQUIRED
INFORMATION
SET CASE
REQUIREMENTS
277/11/2018
VIEW CASE
SUMMARY
MENTAL
HEALTH
ADJUDICATION
287/11/2018
DOCUMENT
ATTACHMENT
DOCUMENT
ATTACHMENT
297/11/2018
DOCUMENT
ATTACHMENT
PROTECTION
ORDER
REGISTRY
307/11/2018
NEW JQ CASE TYPE
• JQ cases are
generated only
when DCS files the
petition for a Child
Protection Order.
NEW JQ CASE TYPE
• All other protection
orders petitions that
involve protecting a
child/minor will have
the PO case type.
317/11/2018
AR 9 (G) (5) NOTICE OF EXCLUSION
OF CONFIDENTIAL INFORMATION
• When the Confidential Form PO- 0104 is
filed, Administrative Rule 9(G)(5) Notice
of Exclusion of Confidential Information
must be filed. PNW-0102 is located here:
http://www.in.gov/judiciary/iocs/2645.htm.
CONFIDENTIAL FORM
• The confidential form should be
marked with the new document
security group “Access Limited to
Clerk and Court.”
327/11/2018
CONFIDENTIAL FORM
• Should be filed in criminal cases when
a NCO is requested.
• Should not be filed as an
attachment when e-filed.
PO CASE FILING EVENTS
337/11/2018
E-FILING
• Criminal E-Filing for Case
Initiation
• Criminal Data and Documents
options
E-FILING
• COURTS.IN.GOV/EFILE
• Subscribe options
• User Guide
• Tutorials for Filers, Clerks, and Court Staff
• Rules for E-filing
• Contact Us
347/11/2018
E-FILING LATEST NEWS
• Trial Rule 86 Updates (1/1/2018)
• Service of process changes
• Two new rejection reasons
E-FILING LATEST NEWS
• AR9 Changes (1/1/2018)
• Working on expanding case
initiation for PO, JQ, Juvenile and
Criminal
357/11/2018
E-FILING LATEST NEWS
• Probation and Community
Corrections: e-filing process
• Sheriff Service fee process
change (7/1/2018)
HOW TO PROCESS THE E-FILED
CONFIDENTIAL FORM
• Edit the filing and change
the filing code to the
CFF- Confidential Form
Filed (PO and NCO
Process Only) filing code
367/11/2018
HOW TO PROCESS THE E-FILED
CONFIDENTIAL FORM
• Ensure that the proper
filing is highlighted in the
upper left-hand window
before updating the
document security for
this filing code.
HOW TO PROCESS THE E-FILED
CONFIDENTIAL FORM
• Click on the lock
icon that appears in
the Actions option
list
377/11/2018
HOW TO PROCESS THE E-FILED
CONFIDENTIAL FORM
• Select the security of
Access Limited to
Court and Clerk
• Accept the filing
INCITE SELF-HELP RESOURCES
387/11/2018
Need Help?
HELPDESK@COURTS.IN.GOV
OR
1-888-275-5822
QUESTIONS???
39You can also read
