Dr. Cynthia L. Hannah - Charles R. Hadley ...
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Dr. Cynthia L. Hannah
Principal
Miami-Dade County Public Schools
The School Board of Miami-Dade County, Florida
Ms. Perla Tabares Hantman
CHAIR
District 4
Dr. Steve Gallon III
VICE CHAIR
District 1
Ms.Lucia Baez-Geller
District 3
Dr. Dorothy Dendross-Mindingall
District 2
Ms. Christi Fraga
District 5
Dr. Lubby Navarro
District 7
Dr. Marta Perez
District 8
Ms. Mari Tere Rojas
District 6
Ms. Luisa Santos
District 9
SUPERINTENDENT OF SCHOOLS
Mr. Alberto M. Carvalho
SCHOOL OPERATIONS
Dr. John Pace D. Pace III
Chief Operating Officer
~2~
MEMORANDUM
August 18, 2021
TO: All Faculty and Staff
FROM: Dr. Cynthia L. Hannah, Principal
Charles R. Hadley Elementary School
SUBJECT: ITEMS FOR PRINCIPALS TO REVIEW WITH FACULTY AND STAFF
1. Review the District/School Operations’ webpage at
http://schooloperations.dadeschools.net/ for all special event information and
“Toolkits”.
2. Review the District Strategic Plan, Student Progression Plan, and the
Comprehensive Reading Plan.
3. Review the School Board Rules relative to:
a. Weapons Separation-Dismissal or Suspension School Board Policy
1217
- All Personnel
b. Maintenance of Appropriate Student Behavior School Board Policy 5500
c. Corporal Punishment – Prohibited School Board Policy 5610
d. Dress Code School Board Policy 5511
e. Suspension, Board-Approved Alternatives, School Board Policies
5610 and 8462
f. Expulsion and Referral to Children and Families
Services
g. Teacher’s Authority School Board Policy 5630
h. Employee-Student Relationships School Board Policy 1213
i. Reporting Incidents School Board Policy 8141
~3~
j. Personnel Files School Board Policy 1590
k. Drug-Free Work Place General Policy Statement School Board Policy 1124
l. Tobacco-Free Work Place School Board Policy 1215
m. Safety Program School Board Policy 8400
n. Equal Access-Availability of Secondary
School Facilities to Students for Meetings School Board Policy 5730
o. Employee Assistance Program School Board Policy 1170.01
p. Responsibilities and Duties-Permanent Full
Time Personnel School Board Policy 1139
q. Code of Ethics School Board Policy 1210.01
r. Violence in the Workplace School Board Policy 1380
s. Educational Excellence School Advisory School Board Policy 2125
t. Acceptable Use Policy-Internet School Board Policy 7540.02
u. Discrimination/Harassment: Complaint School Board Policy 1362.02
Procedures for Employees
v. Assignment-Members of Same Family School Board Policy 1113
w. Review and add procedures for reporting child abuse with written
acknowledgement for new employees.
4. Review and implement the procedures for the distribution, collection, and
submission of student accident insurance forms. Materials and instructions will
be provided before the opening of school.
5. Review the procedure for distributing and collecting (FM 1614) English,
Spanish and Haitian Creole, Statement of Non-Affiliation with Sororities and
Fraternities, from all incoming secondary school students and students who
have not previously filled out a card or who have not been registered in a
secondary school in Miami-Dade County.
~4~6. Review performance assessment criteria and procedures; include time-lines
and documents related to observations and evaluations. (Refer to M-
DCPS/UTD Contract, Article XIII) Provide copies to all certified staff members.
7. Review the Code of Ethics and the Principles of Professional Conduct for the
Education Profession in Florida and the Standards of Competent professional
performance (Florida State Board of Education Administration Rules, 6B-16B-
5). Provide copies and acknowledgement of receipt to all certified staff
members.
8. Review the Manual of Internal Accounting procedures with appropriate
personnel (club sponsors, activities chairperson, etc.). Review procedures for
receipt of goods, supplies, and materials to include handling/distribution of
funds, etc.
9. Maintain all personnel files, in file jackets (with inserts), for all full-time
employees in accordance with School Board Rule 6Gx13-4-1.03, and the
document Personnel Files Procedures.
10. Review “HIV-AIDS Information” work-site information packet.
11. Review policies and procedures to be included in staff handbooks as provided
by the Office of Professional Standards. (Refer to the Office of Professional
Standards Procedures Manual).
12. Review the current Guidelines for implementation of Miami-Dade County Public
Schools District Plan for Limited English Proficient Students, and Division of
Bilingual Education and World Language/Procedures Manual.
13. Review the Critical Incident Response Plan and the responsibilities of the
Critical Incident Response Team. Distribute the Critical Incident Response
Plan (CIRP) Teachers’ Responsibilities to all teachers. (See Appendix M).
Complete and submit the Critical Incident Response Team Profile Form (FM-
5092) to the Division of Student/Career Services.
14. Review the current guidelines in the Procedures for Promotion and Maintaining
a Safe Learning Environment. (School Board Policy 8405).
15. Remind all staff members of the professional responsibility of each educator to
provide the principal with a copy of a current valid Florida Educator’s Certificate
and copies of other documentation such as Statement of Eligibility and/or
college transcripts, as may be applicable (Florida State Board of Education
Administrative Rule 6A-1.0503).
~5~16. Remind all teachers of the requirements related to African-American History,
Holocaust, Hispanic, and Women’s contributions to the history of the United
States, character education, and the sacrifices made by veterans.
17. Remind all senior high school staff of the community service graduation
requirement.
18. Remind all staff members of the required Daily Attendance Reporting
Procedures as outlined in the Student Attendance Reporting Procedures Grade
PK-12 from Attendance Services.
19. Review membership of Educational Excellence School Advisory Council
(EESAC). Make plans to conduct elections to fill vacancies.
20. Inform all employees of the district’s Exposure Control Plan, Blood-borne
Pathogens Standard and the availability of the Hepatitis B vaccination series.
Eligible employees will be notified as to training dates for initial or annual
training sessions which they must attend.
21. Inform all employees of the district’s implementation of the employment-related
provisions of the Americans with Disabilities Act (ADA) and the Family Medical
Leave Act (FMLA).
22. Refer to the document, Employee Assistance Program Guidelines (EAP), and
advise staff of the services provided by the program and the procedures for
voluntary self-referral.
23. Review policies and guidelines for working with school volunteers, including
procedures for background checks, clearance, and placement (Jessica
Lunsford Act).
24. Review with staff, guidelines regarding the implementation of the Title I School-
wide program (elementary, K-8 centers, middle, and senior high schools).
25. Remind all staff members to contact Federal Programs and Grants
Administration prior to developing and/or submitting any grant application,
except for those submitted to the Dade Public Education Fund.
26. Inform teachers of the availability of grants announced daily on the Federal
Programs and Grants Administration website. http://gafla.dadeschools.net/
27. Review the district’s nondiscrimination policy covering both students and
employees, as contained in School Board Policy 1362-Equal Opportunity
Employment and Assignment, School Board Policy 1362.02 –
Discrimination/Harassment: Complaint Procedures for Employees, and School
~6~Board Policy 5517 – Discrimination/Harassment: Complaint Procedures for
Students. In addition, it is recommended that each staff member receive and
sign-off on an 8 ½” X 11” copy of the Discrimination/Harassment Poster.
28. Review Florida Department of Education Professional Development System
Evaluation protocol standards which contains procedures for developing
individual professional development plans (FM-5983 Rev. 04-01) for each
classroom teacher.
29. Implement the specific directives and procedures identified in the Instructional
Performance Evaluation and Growth Systems (IPEGS) as outlined in the
handbooks for Teachers, Instructional support Personnel, and/or Student
Services Personnel. Prior to implementation, review with all certified
instructional personnel, all of the components of the system used for evaluation
pursuant to section 101.2.34, Florida Statutes.
30. Review Field Trip Procedures manual to include 2014-2015 in-house field trip
procedures.
31. Review transportation E-Handbook and Miami-Dade County Public Schools’
electronic Transportation Handbook and School Staff.
32. Review the school’s policy for providing nourishment to students not eligible to
receive free meal (such as school funds, PTA funds or PTA/school provided
sandwich, etc.) and who do not have money.
33. Review School Support Team (SST) procedures with staff.
34. Review the timelines related to Individual Educational Plans (IEP’S) and re-
evaluation as stipulated in the Policies and Procedures for the Provision of
Specifically Designed Instruction and Related Services for Exceptional
Students.
35. Review the Division of Special Education Local Education Agency (LEA)
Implementation Guide.
36. Review the timelines related to Educational Plans (EPs) and gifted education
procedures as stipulated in the Policies and Procedures of Specially Designed
Instruction and Related Services for Exceptional Students.
37. Review IT Network Security Checklist for items related to HEAT Requests,
Network Back-Up etc.
38. Review new opening and closing of school hours of school.
~7~MEMORANDUM
August 18, 2021
TO: All Faculty & Staff
Charles R. Hadley Elementary School
FROM: Dr. Cynthia L. Hannah, Principal
Charles R. Hadley Elementary School
SUBJECT: 2021-2022 STAFF HANDBOOK
It is very important that all staff members read the entire handbook. On Monday, August 23, 2021,
will be the first day of school. This is a very different yet exciting day for our students. A copy of
the manual will be available on OneDrive, main office and/or principal’s office. M-DCPS School
Board Rules are online and also available in the above-mentioned areas. Please see an
administrator if you are unable to locate a needed manual. Each staff member will receive a
faculty handbook acknowledgement form. All hard copies will be placed in our shared OneDrive
folder.
SUBJECT: FIRST WEEK OF SCHOOL PROCEDURES
It is very important that all staff members arrive to school early on Monday, August 23,
2021. This is a very exciting day for our students. We want to ensure that all students
are situated in their classrooms as soon as possible. The assistance of everyone is
needed to complete this endeavor. In addition, it is imperative that we follow all directions
carefully during the first week of school. An accurate record keeping of student
attendance is essential.
FIRST WEEK ATTENDANCE PROCEDURES
1. All students will report to school on Monday, August 23, 2021. Students will report
to the classrooms for morning arrivals:
2. When students arrive to your class, you will verify the names on the Student
Class List to make sure that only those students’ names that appear will be
admitted to the classroom. Teachers will also perform a headcount to make sure
the number of students present matches the amount of students listed on the
roster. If a student arrives to your class and his/her name does not appear on the
list, please send this student to Raquel Urgell in the main office.
Please complete the enrollment sheet that first week and send down to the
office daily by 9am. (Complete the class count section on the Enrollment Sheet.
~8~Write the total class count under the date Monday, August 23, 2021. The class
count is for students who are physically present in your classroom, students on
your original Student Class List and those students who were admitted to your
class with an enrollment/admittance form.
3. Once in the classroom, the teacher will call the names on the list again to make
sure that only those students whose names appear on the list actually arrived in
the classroom. Again, if a student’s name does not appear on the class list, please
send the student to Raquel Urgell in the main office.
4. Teachers are to accept students into their classrooms until 9:00 am without an
official enrollment/admittance form as long as the student appears on your Student
Class List. After 9:00 am, only accept those students who come to your classroom
with an official enrollment/admittance form. When this document is presented to
you, please verify if this student already appears on your Student Class List. If so,
please mark the student present. If not, add the student’s name to your official
class list.
5. Students will not be marked tardy the first week of school – they are simply present
or absent.
Under no circumstances should a student be allowed to enter your
classroom without an official admit from the main office.
6. Attendance must be taken via the Electronic Grade Book beginning Monday,
August 23, 2021.
Important: If all students appear on the first day of school, the teacher must
open Quick Attendance, click OK and Save to report 100% attendance.
Indicate the number of “NO SHOWS” in the box provided. NO SHOWS are students
whose names appear on your Student Class List but did not physically report to your
classroom. Do not send your attendance to the office until an announcement is
made requesting you to do so!
Please be sure to send home with the students the parent packet:
Submit everything to Raquel Urgellon Wednesday, September 1, 2021, by 3:25 pm.
TEACHER WORKDAY
Paraprofessionals:
8:05 a.m. - 3:10 p.m.
Pre-K, KG., & 1:
8:05 a.m.–3:10 p.m. / Planning 2:10 - 3:10 p.m.
~9~2nd-5th/Special Area Teachers and Coaches:
8:15 a.m. – 3:20 p.m.
The workday shall include a lunch and planning/preparation time totaling 5 hours per
week, when contracted.
In case of serious emergencies, such as school-wide disruption, which affect the safety
and welfare of the student body, employees may be required by the principal to stay
longer than the ordinary workday to assist in supervising students. The principal or
supervisory administrator shall make every effort to resolve the emergency as quickly as
possible.
Staff must make every effort to schedule all appointments outside of their
scheduled workday.
~ 10 ~~ 11 ~
ARRIVAL AND DEPARTURE OF STAFF MEMBERS
1. All employees should enter the building through the main entrance
2. All staff members are required to be punctual to work. There may be rare
instances where a teacher will arrive late to school. He/she is to notify/call Ms.
Zelaya and notify her of the intended time of arrival. DO NOT LEAVE a message
on any voice mail. Immediately upon arrival the employee must sign in and notify
Dr. Cynthia L. Hannah of their arrival before reporting to the classroom. The
employee may be requested to take half a day leave depending on the time
of arrival. Excessive tardies will be documented.
3. Staff members must secure permission from the building administrator to leave the
campus during the regular school day except during their half an hour duty free
lunch period. Staff members are required to sign-out prior to leaving the
building and must sign-in upon arrival. The Staff Sign-In/Out binder is in the
main office.
4. If an appointment (i.e., medical, dental, etc.) would make it necessary to leave
early, permission in writing must be obtained from the administration at least
24 hours prior to the scheduled appointment. The same is true if an
appointment necessitates arriving late. Please complete the Request to Leave
Early form that is in the main office and submit to Ms. Zelaya, for administrative
approval 24 hours in advance. Response to your request will be returned to you
prior to the requested date. Note that staff may be required to take half a day.
In addition, class coverage is the responsibility of the employee requesting
the leave. You are not authorized to leave the work site unless you have
received the signed form.
5. All employees are required to sign in upon arrival, no later than 8:05 or 8:15 a.m.
as appropriate. All staff must complete a leave card prior to taking leave
except in emergency situations. Please obtain a leave card from Ms. Zelaya,
secretary/treasurer prior to your absence or immediately upon your return.
Complete the card, sign and then return it to Ms. Zelaya.
6. Part-time (hourly) employees must sign in on arrival indicating the beginning time
of workday and sign out at the end of the workday. Under no circumstance
should an hourly part-time employee sign in and out at the same time. All
hourly employees must write in the time of arrival and time of dismissal NOT
initials. Hourly tutors should only sign in at the time tutoring begins.
~ 12 ~LESSON PLANS
All teachers are required to develop weekly lesson plans according to contract provisions.
These plans must reflect one or more objectives, activities, home learning assignments,
and a way of monitoring student progress. Lesson plans should be developed
collaboratively during grade level planning meetings.
ELEMENTARY SCHOOL HOURS K-5
Students will follow their class schedules and classes. Morning announcements will occur
during the first 10 minutes of the day. Official school attendance will be recorded and
maintained for each class. For elementary, the school day will begins at 8:30 AM.
STUDENT SCHEDULES
Student course schedules will be posted on the Parent and Student Portals and the
District’s Mobile App. Students may log into the Student Portal or mobile app to access
their schedule, and parents may access their child’s schedule through the Parent Portal
or mobile app by logging in using their assigned PIN.
Dismissal Times:
Grades Pre-K-1 (1:50 p.m.)
Grades 2-5 (3:05 p.m.)
Grades Pre-K-5th All Wednesdays (1:50 p.m.)
ATTENDANCE PLAN
At Charles R. Hadley Elementary School, we believe that regular attendance is the shared
responsibility of the student, family, and school. It is the student’s responsibility to take
the necessary steps to be an active participant in school every day. It is the family’s
responsibility to make school a priority in the student’s life and take action to ensure
students are set up to be successful in their daily attendance. It is the school’s
responsibility to provide a quality school program that fosters student attendance. The
school is also responsible for verifying each student’s absence to ensure that a student’s
education is not compromised for inappropriate reasons.
The teacher’s Electronic Grade Book is the source of the data recorded in the on-line
attendance system and will be checked during FTE reviews and audits. Attendance
eligibility for collecting FTE is based on the official homeroom attendance. Attendance
~ 13 ~must be recorded in the Electronic Grade book by 9:00 a.m. daily. Raquel Urgell will
upload rosters by 10:00 am.
Parents have five days to submit an excused admit to the school. Parents must submit
in person in the main office of submit to rcugell@dadeschools.net.
Attendance Codes
Code Definition Code Definition
A Excused Absence WD Withdrawn from Class
U Unexcused Absence NS No Show
T Excused Tardy TU Unexcused Tardy
ENT Entered Class
ATTENDANCE – STUDENTS
Student attendance must be entered in grade book by 8:50 a.m. for all grades. All
students who enter the classroom late, must have a late pass and be marked tardy by
the attendance clerk. Each homeroom teacher must complete a SCM for any student
who accumulates five or more tardies in a nine-week period and submit to the
assistant principal who will refer the student to the counselor and/or social worker
for follow up with the parents.
Please adhere to the following procedures when recording student attendance:
• Select U for any student who is absent. (DO NOT SELECT A, it must be changed
AFTER the student returns with a note or letter).
• Change the U to an A once you receive notice from the parent that warrants
an excused absence. Send all parent letters or Doctors notes to the office.
• Select T for any student who is tardy (arrives to class after 8:35 a.m.)
*Note: If a child has been absent for three consecutive days the teacher is to
contact the home to determine the reason for the absence and expected date of
return. Additionally, each homeroom teacher must complete a Student Case
Management Form (SCM), for those students who have been absent for 5 days or
more day. All Parents, including parents of students with disabilities, are required to send
a note from home indicating the reason for a student’s absence. The teacher will then
~ 14 ~determine if the absence is excused or not. If the parent does not send a note the absence
is unexcused.
The SCM must be submitted to Ms. Vazquez with such comments “Excessive
Absences” and list dates absent__, __, __, __, & __, as well as the dates and times
when the parent was contacted after the first 3 absences.
All homeroom teachers must contact parents on the students’ third absence.
The daily attendance bulletin will be checked for accuracy daily. It is the responsibility of
each teacher to check and initial the bulletin to confirm accuracy or indicate
discrepancies. Raquel Urgell should be notified, via email, regarding any discrepancies
noted.
As per M-DCPS guidelines, the teacher’s grade book is a legal document which must be
retained at the school for three (3) years.
Input the attendance daily in the electronic grade book. Absences and tardies must be
noted in the teacher’s grade book (including Special Areas) as either excused or
unexcused. Please refer to Board Rule: 6Gx13-5A-1.04, concerning the method to
determine if an absence is excused or unexcused. The tardy slip will indicate if the tardy
is excused or unexcused. It is imperative that teachers maintain an accurate and
clear attendance record in the grade book, as it will be a source document for auditors.
CAFETERIA BEHAVIOR
ENSURE ADHERANCE TO CDC GUIDELINES
On the first day of school, start to work on behavior in the cafeteria. Visit the cafeteria at
your pre-assigned time, locate tables and assign seats, and review rules. A copy of table
and seat assignments will be readily available in the cafeteria for security and monitors.
In order to allow for an excellent cafeteria program, teachers are asked to do the following:
1. Discuss cafeteria rules with students each day prior to lunch. Display the rules in
the classroom and incorporate them for all classroom procedures and routines.
2. Discuss the importance of controlled behavior in group situations: appropriate
behavior in the classroom, at a school assembly, moving from class to class, etc.
3. Provide time for students to prepare for lunch: wash hands, use the bathroom,
and get to the cafeteria on time for lunch.
~ 15 ~4. Select cafeteria helpers who are responsible students with the ability to do
a good job of monitoring peer behavior and of cleaning up at the end of the lunch
period.
5. Please walk your students into the cafeteria to the serving doors. Each
teacher should walk students into the lunch line before exiting the cafeteria.
6. Students purchasing lunch should proceed to the lunch line.
7. Students who have a prepared lunch should immediately sit down in
their assigned seats.
8. Students should raise their hands if they need anything. Students are NOT
allowed to move about the cafeteria freely.
9. At the end of students’ lunch time, students are responsible for clearing their
area. There should be no food or trash on the table, seats or floors.
10. Students should not bring any food items out of the cafeteria.
11. Students are to be picked up promptly at the scheduled time.
12. Provide time for regrouping after lunch. Address any inappropriate cafeteria
behavior with students when they return to the classroom.
Cafeteria Rules:
1. Enter the cafeteria quietly and in an orderly fashion.
2. Follow the directions of the lunchroom monitors and other adults.
3. Talk softly and only to persons at the same table.
4. Stay in your seat and raise your hand if you need anything.
5. Keep food and utensils on the trays or the lunch boxes.
6. Leave the eating area clean: tables, seats, and floor space.
7. Leave the cafeteria quietly and in an orderly fashion (under the supervision of a
teacher).
8. Do not get out of your seat without permission.
CLOSED CAMPUS
Since safety is a high priority at Charles R. Hadley Elementary School and as a result of
the Jessica Lunsford Act, Charles R. Hadley Elementary School will maintain a closed
campus. Parents/guardians must drop off their child in the designated area.
VISITORS
Visitors are welcomed with the proper facial covering. However, all visitors must stop by
the security desk prior to proceeding to the main office.
~ 16 ~Policy
School law and county policies require the schools to protect the students assigned to the
schools. The school administration has the responsibility for screening visitors.
Parents/visitors will not be allowed in common areas or classrooms.
SAFETY COVERINGS
Facial Coverings COVID-19 is believed to spread mainly from person-to-person, between
people who are in close contact with one another (within about 6 feet) or through
respiratory droplets produced when an infected person coughs or sneezes. For the 2021-
2022 School year, the District will require all students, staff and visitors to wear a facial
covering to cover their nose and mouth when moving around campus and in the
classroom. Facial coverings will be required for all staff and students.
ISOLATION ROOM
Any student that shows signs of COVID- 19 will be escorted to the isolation room. Isolation
represents one of several measures that must be taken to implement infection prevention
and control. These measures help mitigate the spread of contagious diseases.
STAFF ATTENDANCE
Reasonable regularity of attendance is expected from all Miami-Dade County Public
Schools employees in order to maintain efficiency and productivity. Both the school board
rules and labor contracts contain provisions which address both good attendance
incentives and excessive unauthorized absences.
ABSENCES – STAFF
If it is possible to notify the Payroll Secretary and the Substitute Locator of your absence
in advance, you are encouraged to do so in order to allow adequate time to secure quality
substitute coverage for your class. If you need to report your absence after leaving school,
please call Ms. Zelaya at (786) 351-5889.
You may make suggestions as to which substitute you prefer, but do not secure the
~ 17 ~substitute yourself. Make sure all lesson plans are available. When you are absent from
work, you must notify Ms. Zelaya from 6:45 a.m. - 7:15 a.m. or 3:05 p.m. to 7:00 p.m.
daily. whether you will report to work the following day. Failure to do so will result in the
substitute being retained and you being charged for the day.
If it becomes necessary to leave the building when class is in session, please:
1. Notify an administrator.
2. Notify the Payroll Secretary for payroll purposes.
3. Sign out in the sign out book located in the Principal Secretary’s Office, and
complete request form and submit to Ms. Zelaya
All faculty members are required to “sign-in” using the Dadeschools APP at the
start of the school day.
1. When an employee must be absent from work due to illness, injury or personal
reasons and a temporary instructor will be required, he/she shall notify Ms. Zelaya,
secretary/ treasurer as soon as possible, but no later than 7am on the
designated workday.
2. The employee shall notify Ms. Zelaya, secretary/ treasurer, prior to 2:00pm of the
day in which they were absent as to whether he/she will report to work on the next
workday. Do not leave this information on voice mail. If the employee has not
notified Ms. Zelaya, secretary/ treasurer of the return date, a temporary instructor
shall be retained to work on the next day and the absent employee shall have the
option to utilize personal leave or leave without pay.
3. Teachers are required to notify Ms. Zelaya, temporary instructor locator, prior to
leaving the building if they are aware that they will be absent the following day, to
allow adequate time to obtain a temporary instructor. In the event of an
emergency, the teacher/paraprofessional may call Ms. Zelaya in the morning
between from 6:45 a.m. - 7:15 a.m. or 3:05 p.m. to 7:00 p.m. the night before at
(786) 351-5889. You must leave a clear and detailed message.
If you are aware of an absence, be sure objectives and thorough plans are left for the
temporary instructor. Emergency plans should only be used when you have an
emergency and are unable to report to work.
Updated emergency plans must be maintained at all times. It is the teacher’s
responsibility to replenish emergency substitute plans. Remember, anyone should be
able to teach from your plans, including your emergency substitute plans (See memo).
Before leaving school each day, plan for the following day.
~ 18 ~TEMPORARY INSTRUCTOR EMERGENCY PLANS
Prior to being absent, all teachers are required to prepare adequate and appropriate
substitute plans for the number of days you will be absent. These plans, daily schedule,
seating chart and routine materials should be visible on the teacher’s desk.
All teachers are required to prepare Emergency Substitute plans for 3 days. These
plans will be utilized by the temporary instructor in the event of an emergency and
should follow the daily format. The plans should therefore reflect skills that were
previously taught and does not require detailed study by the temporary instructor. They
should consist of appropriate work that will keep the students occupied for the duration
of the day/period. It will be necessary to update your emergency plans as existing plans
are used.
Emergency Substitute plans are due to be submitted to Ms. Vazquez by Friday, August
27, 2021. Remember, good plans for the temporary instructor will help to provide a day
of learning and academic benefit for your group of students.
It is the teacher’s responsibility to keep the lesson plans up-to-date and to make sure that
all information is current, and it will be of academic benefit to students.
Plans should include the schedule, lesson plan, dismissal plan, health precautions when
appropriate, emergency procedures and specific guidelines and instructions for the
temporary instructor. It is important that the work that students are required to do is
aligned to the standards/benchmarks that are being taught for the time frame and is
adequate for the teaching period. Plans should be written in a clear and concise manner
to allow the Temporary Instructors to understand so that the students will benefit. After
emergency lesson plans are utilized, a revised emergency lesson plan should be
forwarded to Ms. Vazquez immediately following your return to work.
Ensure that your Plans contain:
• Plans for 5 days
• Your class roster with I.D. numbers
• Seating chart
• Daily Schedule
• Name and room number of grade level chair or coworker for assistance if needed
• Indicate names of 2 or 3 students who can be good helpers
~ 19 ~• Identify those students who need firm control, special medication, or other
special needs
• Classroom Rules are evident
• Dismissal Procedures
• Form that states how students go home
• Lunch Procedures
• School Map/Fire Drill Directions
TYPES OF ABSENCES - STAFF
1. Sick Leave: An employee accrues sick leave at the rate of one sick day per month of
employment, with a total of ten days per year. Sick days may not be used prior to the
time it is earned.
2. Personal Leave: Chargeable to Sick Leave: Full time employees may use up to a
maximum of six days personal leave days within a pay year that is charged to accrued
sick leave.
3. Temporary Duty: A teacher may be granted temporary duty for attendance of a
professional conference and/or convention as approved by the principal. Any teacher who
attends professional development or a conference without prior consent from the principal
will be charged personal leave for the absence(s).
4. Jury Duty and Subpoena as a Witness: When an employee is summoned to jury
duty, the employee must inform Ms. Zelaya in writing, of the date of the jury duty. The
employee must give the payroll secretary, Ms. Zelaya, a copy of the jury summons or
the subpoena. If you are excused, notify the office by 2:00 p.m. and the Temporary
Instructor will be canceled.
5. Any district school board employee who is willfully absent from duty without leave shall
forfeit compensation for the time of such absence and his/her employment shall be
subject to termination by the School Board as outlined in Chapter 231.44, Florida Statues.
~ 20 ~EXCESSIVE ABSENCES
All employees are governed by Chapter 231.44 of the Florida Statutes: school board
employees who are willfully absent from duty without leave shall forfeit compensation for
the time of such absence, and his/her employment shall be subject to termination by the
school board.
Specific procedures by which each school district implements this law are enumerated in
labor contracts and (for confidential and managerial exempt personnel) School Board
Rules. Principals and work location supervisors are required to report absences properly
and consistently on leave and payroll records. Documented communication should be
held with employees whose attendance is irregular, in order to apprise such employees
of the effects and impacts of their absences on the total school program and the continuity
of operations at the work location. When absences become excessive and cause a
detrimental impact upon program continuity, appropriate disciplinary action should be
taken. For members of the AFSCME and MDCSMEC bargaining units, definitions and
procedures are cited in those labor contracts. For instructional, certified employees,
attendance and punctuality are included among the Professional Responsibilities criteria
(Standard 7 IPEGS – Individualized Professional Evaluation Growth System)
ACCIDENT REPORTS - STAFF
Employees are covered by Workers’ Compensation for injuries suffered when actively
engaged in school assignments. All injuries must be reported to the principal or assistant
principal as well as to the secretary/treasurer, Ms. Zelaya by the end of the workday but
within 24 hours. Necessary paperwork must be completed, signatures obtained and
submitted to meet the mandatory 24-hour time frame. If necessary, the employee will
choose a doctor from the approved Workers’ Compensation List and complete all forms.
ACCIDENT REPORTS – STUDENTS
Protecting the physical and emotional well-being of students is of paramount importance.
Each instructional staff member shall maintain the highest professional, moral, and ethical
standards in dealing with the supervision, control, and protection of students on or off
school property.
A. Staff members shall report immediately to a building administrator any accident, safety
hazard, or other potentially harmful condition or situation they detect.
B. Staff members shall provide proper instruction in safety matters.
C. Staff members shall immediately report to a building administrator knowledge of threats
of violence by students.
D. Staff members shall not send students on any non-school related errands.
E. Staff members shall not inappropriately associate with students at any time in a manner
which may give the appearance of impropriety, including, but not limited to, the creation
~ 21 ~or participation in any situation or activity which could be considered abusive or sexually
suggestive or involve illegal substances such as drugs, alcohol, or tobacco.
F. Staff members shall not engage in unacceptable relationships and/or communications
with students. Unacceptable relationships and/or communications with students
include but are not limited to the following: dating; any form of sexual touching or
behavior; making sexual, indecent or illegal proposals, gestures or comments; and/or
exploiting an employee-student relationship for any reason. Any sexual or other
inappropriate conduct with a student by any staff member will subject the offender to
potential criminal liability and discipline up to and including termination of employment.
G. Staff members who have knowledge of or have reasonable cause to suspect that
another Board employee is engaging in unacceptable relationships and/or
communications with a student shall immediately report such information to a building
or region supervisor. Failure to do so shall constitute a violation of this Board policy.
H. If a student approaches a staff member to seek advice or to ask questions regarding a
personal problem related to sexual behavior, substance abuse, mental or physical
health, and/or family relationships, etc., the staff member may attempt to assist the
student by facilitating contact with certified or licensed individuals in the school, District
or community who specialize in the assessment, diagnosis, and treatment of the
student's stated problem. However, under no circumstances should a staff member
attempt, unless properly certified, licensed and authorized to do so, to counsel,
assess, diagnose, or treat the student's problem or behavior, nor should such
staff member inappropriately disclose personally identifiable information
concerning the student to third persons not specifically authorized by law.
I. Staff members shall not transport students in a private vehicle without the approval of
the principal.
J. Students shall not be required to perform work or services that may be detrimental to
their health.
When a child under employee supervision is injured in any way, an accident report must
be completed immediately by the supervising Miami-Dade County Public Schools
employee in charge. Accident reports are available in the main office. Once the report is
completed, the supervising adult and an administrator must sign the form and
submit to Raquel Urgell for data input. The supervising adult MUST also contact the
parent and report the accident. If you are unable to reach the parent by telephone, after
several attempts, then a letter must be written to the parents explaining the nature of the
injury and the details. Have the child sign the bottom of the letter to acknowledge receipt,
make a copy, and attach it to the accident report. Attempts to speak to the parent should
occur at dismissal as well. Serious injuries must be reported to an administrator.
ACTIVITIES
Extra-curricular activities are an integral part of Charles R. Hadley Elementary School’s
program. Teachers are encouraged to sponsor activities. All activity requests must be
cleared through the principal prior to scheduling the activity/event. Students may not be
~ 22 ~removed from class for an activity without prior authorization from the principal. A
curricular up-dates calendar will be issued monthly.
ADDRESS - STUDENTS
Teachers are to obtain students/parents addresses and check them against those stated
in the cumulative records or in the Student Profile section of the Employee Portal for
verification. Emergency contact information is a necessity. Please see that at least
two emergency contact numbers are current and on file in the office. Any changes of
students’ contact information must be reported, via email, to Raquel Urgell as soon as
possible.
TEMPORARY DUTY REQUEST PROCEDURES
Fill out the Request for Temporary Duty-Workshop/Seminar/Jury form prior to the
scheduled activity. Attach any documentation related to the temporary duty request with
substitute funding structure if available. Indicate also if NO substitute is required.
The form will then be forwarded to the principal for an approval or denial, signature and
then returned.
VOTING LEAVE
Registered voters may leave when their students are dismissed in order to vote. They
must receive approval of the principal to leave campus during the school day for primary
or general elections. Maintenance of classroom instruction shall be given priority
consideration in the approval, scheduling and duration of such voting leave.
CELL PHONE USE
Inform students on the first day of school that their cell phones must be kept out
of sight, silences and are not to be used during the school day. Parents should not
be contacted during instructional time as this interferes with the teaching and learning
process.
Staff members should not use instructional time to contact parents. The use of cell
phones by staff is prohibited during the contractual work time, except for lunch
and individual planning times. Phones should be placed on vibrate and checked
during non-instructional periods. Cell phones should not be used during grade
~ 23 ~level or other school related meetings during the contractual school day. All
phones must be on vibrate or off during faculty meetings.
CLASSROOM MANAGEMENT
An effectively managed classroom is one in which students accomplish learning tasks
with little or no disruptive behavior. The real key to good discipline is prevention.
Effective teachers appropriately manage the classroom environment before student
misbehavior becomes a major issue. Good management and preventive discipline start
before student misbehavior becomes a major issue. Good management and preventive
discipline start before the school year begins. The classroom must be arranged with
books, materials, and needed supplies. Effective teachers organize and plan
meticulously while constantly and consistently reflecting and making necessary
adjustments to maintain and improve the classroom culture. Teachers are required to
maintain discipline in the classroom. Teacher preparation and planning are indicators that
determine the classroom atmosphere for the period or the day. Teachers should be
ready to begin the instructional day promptly. It is important that each teacher set the
tone and establish procedures for the students in the classroom. Under no condition
should children arrive in their rooms before the teacher. Once students arrive in the
classroom, they should be immediately provided with an educational activity. At no
time during the instructional time periods, should students be idle or “waiting” for
instruction to begin. Directions should be clear and precise. If a definite routine is
established the first days of school, and is consistently utilized, it provides students with
what to expect daily. Once the students are in class, they should never be left
unsupervised.
Careful thought and consideration should be given to: classroom rules, responsibilities,
and consequences; daily routines and practices; and classroom logistics. More
importantly, once these have been planned and established within the classroom they
must be consistently implemented throughout the year. Expectations should be clearly
expressed to students and maintained through your actions on a daily basis. If certain
practices, routines, and/or classroom set ups are not working as intended, then revise
them to suit the needs of you and your students. Consistency and adequate planning
are the keys to effectively managing the classroom environment.
Teacher styles and personalities vary, but effective teachers are clearly in charge of the
class at the beginning of the year and throughout. They begin promptly, conduct activities
at a reasonable pace, give students constructive and challenging assignments, and
provide information about what is needed. Effective teachers do not give students the
opportunity for deviant behavior.
~ 24 ~DISCIPLINE PLAN
Responsibilities
The classroom teacher will handle the following classroom offenses:
1. Tardies
2. Profanity
3. Eating in class
4. Excessive talking
5. Getting out of seat without permission
6. Failure to complete assignments
7. Failure to turn in home learning assignments
8. Minor fights (verbal)
9. Other minor infractions of classroom/school rules
10. Lack of school supplies
The following offenses will be referred to the administration:
1. Leaving the classroom and/or school without permission
2. Bringing weapons and/ or drugs to class/ school
3. Serious fights which cause injury or disrupt the educational process
4. Excessive profanity
5. Destruction of school property
6. Disrespect or defiance of authority
7. Verbal or physical assault on an employee
8. Unauthorized removal of another’s property
9. Excessive absences/tardies
10. Continuous disruptive behavior after the teacher has implemented the classroom
rules, progressive discipline and has contacted the parent.
Recommended Techniques
To prevent, reduce, or resolve discipline problems:
1. Conference with the student
2. Conference with the parent
3. Establish and enforce class rules in a fair and consistent manner
4. Use reward system/positive reinforcement
~ 25 ~5. Collaborate with peers to address inappropriate behavior
6. Call or send a letter to parents
7. Referral for home visit
8. Conference with student, parent, and/ or administrator
9. Establish grade-level detentions
REMOVAL OF DISRUPTIVE STUDENTS FROM CLASS
Disruptive students should not be sent to the Principal’s or Assistant Principal’s Office.
Teachers should seek assistance from another teacher or contact the office for security
if a situation warrants immediate removal. A Referral Form MUST accompany the student
detailing the specific incident/behaviors that resulted in the student’s removal. Parents
must be contacted by the teacher as soon as possible, without disrupting class
instruction, to discuss the details of the incident. Remember discipline should be
progressive.
CLASSROOM MANAGEMENT SUGGESTIONS
DO:
1. Clearly explain your expectations.
2. Become familiar with the Code of Student Conduct and instruct your students
about their rights, responsibilities and the consequences for their behavior. The
Code of Student Conduct is available on M-DCPS website. Also discuss with your
class the school wide rules and your expectation for their behavior.
3. Make your first call to parents within the first week of school. Make it a positive
one, even to introduce yourself and explain that you are prepared to assist their
children in the learning process.
4. Share your classroom disciplinary plan with parents.
5. Include students in the development of your discipline plan and solicit their
suggestions for consequences for behavior, both positive and negative.
6. Be consistent in disciplining students. Be Firm, Fair, and Flexible with all students.
7. Post copies of each set of rules in a permanent, conspicuous place where they
can be referred to easily.
8. Contact parents prior to referring students to an administrator.
9. Document your efforts to encourage positive behavior.
10. Use the emergency button to notify the office if a student walks out of the class
without permission and follow up with a referral on a SCM form. Please follow up
with the appropriate administrator after school to discuss.
11. It is highly suggested that you contact parents once a month to share something
positive about their child.
~ 26 ~DO NOT:
Have students guessing what they can do or not do.
• Hit, touch, or shout at students
• Send a child to stand outside the classroom without your supervision
• Humiliate, ridicule a student
• Call students’ derogatory names
• Administer group punishment of any kind.
• Send a distraught child out of the class alone, since he may never arrive at
the specified destination.
• Send a child to the office to sit or to complete his/her schoolwork.
Referral to an administrator must be documented on a completed (Student Case
Management) form to the appropriate administrator. Please use your planning period
to contact the student(s)’ parents to discuss any inappropriate behavior. Every portion of
Section 1 of the SCM should be completed. The date and time that you contact parents
should be documented on the SCM. The narrative section should only contain the name
of the student the SCM is being written for. Please follow up with the appropriate
administrator after school to discuss. If the SCM is incomplete it will not be processed.
Additionally, prior to referring a student to an administrator the teacher’s
documentation of progressive discipline must accompany the SCM form.
SAFETY RULES – (THESE PROCEDURES WILL BE REVISED TO ENSURE
ADHERANCE TO CDC GUIDELINES
At the beginning of each school year the principal prepares an emergency procedure plan
to be implemented when conditions warrant. In addition, the following outline denotes
daily safety procedures to be implemented:
*Before school begins, children are to sit in the cafeteria according to established
plans.
*In the classrooms:
1. Seating should be arranged in such a way as to provide freedom and ease of safe
movement. There should be 36” clearance of furniture and dividers at all doors.
Aisles should be kept free of any obstructions. Please make sure there are no
books or lunch boxes on the floor, as these constitute a safety hazard.
2. No open flame should be used in the classroom or anywhere else in the building.
Matches, sparklers, candles, etc. are prohibited.
3. No aerosol spray may be stored in the building. No varnish, shellac, or fixative may
be stored in the building as well. All material of this type must be stored in an
inflammable cabinet.
~ 27 ~*In the hallways, bathrooms, and resource rooms:
1. When moving to other areas, children should line up, stay in the right, and walk in
a quiet and orderly manner.
2. All children should be instructed/ reminded that doors swing outward. Remain
outside the yellow semi-circle to avoid injury and accidents.
3. All children need to be reminded constantly that others are working as they move
through the building. Consideration of others is an important part of a good
citizenship program.
*On the playground:
1. Children must be supervised at all times.
2. Both Physical Education and classroom teachers should emphasize safe play,
good sportsmanship and a healthy awareness of possible dangers.
Our school must provide a safe learning environment for all. Remember to store valuable
property in secure areas, such as file cabinets with keys. Report all thefts and break-ins
to an administrator immediately. Secure/ lock doors and windows upon leaving a room.
Do not open the doors for strangers. Staff is to report faulty doors and window locks,
immediately, to Ms. Zelaya. NEVER loan school keys to anyone. All visitors must enter
the building through one entry point, at the front of the school.
CODE OF STUDENT CONDUCT
The Student Code of Conduct is on the MDCPS Website under the Employee Tab under
Employee Highlights. It is also located under the Parent Tab under Parent Highlights.
Please view this important document to familiarize yourself with its contents.
PROCEDURES FOR PARENTS ADDRESSING CONCERNS
Parents/guardian concerns should be addressed as follows:
Teacher School Assistant Principal Region District
Counselor Principal
~ 28 ~STUDENT PROGRESSION PLAN
The Student Progression Plan is located under Electronic Handbooks link in the
Employee Toolbox Tab. Sign-in and select the e-Handbooks link (Employee Toolbox
Tab). Under Categories select Administrative Procedures from the drop-down menu and
submit. Scroll down to Student Progression Plan to view/save document.
SUPERVISING STUDENTS
1. Adults should supervise children at all times. Notify the main office and request
security to provide class coverage if an emergency arises and you must leave your
students.
2. Teachers are responsible for walking children to and from physical education, art,
music, lunch, and any other areas of the building. Staff must not leave students
until the special area teacher arrives.
3. Teachers are to be punctual in delivering and picking up students for special area
classes.
RESTROOMS - PLEASE REFER TO THE HEALTH & HYGIENE SECTION OF THIS
HANDBOOK FOR ADDITIONAL INFORMATION
Teachers are to discuss the proper use of the restroom facilities with all students. Explain
that the restrooms are to be left neat and clean. It is recommended that teachers take
students to the restroom once in the morning and again before their lunch period begins,
or schedule classroom time. Some students must use the bathroom more often than
others. It is important that students are not denied the opportunity to use the bathroom.
Contact parents when you feel that students are abusing this privilege to get their input.
PROTOCOLS
CLINIC
Any student who is ill and is being sent to the clinic must be escorted preferably by an
adult. If someone other than the teacher escorts the students, the supervising teacher
must send a written explanation as to why the child is being sent, see attached form. It is
against state law for any staff member to issue any medication, including aspirin, to a
student. Students taking medication in school must have an Authorization for Medication
form completed by their physician and the prescription must be sent in the original
~ 29 ~prescription bottle. In the absence of the nurses, only staff who have been trained are to
administer medication.
Isolation represents one of several measures that must be taken to implement infection
prevention and control. These measures help mitigate the spread of contagious
diseases. As the District prepares to reopen under COVID-19 conditions, it is important
for each school site to identify an isolation room for students that present COVID-19 like
symptoms.
The following are requirements that must be adhered to when selecting an isolation
room:
• Must be separate from the regular clinic
• Must be easily accessible to student bathrooms
• The bathrooms should not be utilized by other students/staff, preferably a
dedicated bathroom
• Post Isolation Room sign on door
CONFERENCES
Parent-Teacher conferences are an important part of school. The conference should be
scheduled in advance and conducted virtually if possible. Parents can request a teacher
conference throughout the school year. When requesting a conference via telephone,
please leave name and a daytime telephone number.
CUSTODIAL STAFF
Teachers are encouraged to counsel students and plan their daily routine so that the
classroom stays free from excessive litter. A badly littered room takes much longer to
clean, resulting in other rooms not receiving the proper attention.
Inform an administrator if your classroom is not being kept clean (dusting, garbage
collection, bathrooms unclean, odor). Cleanliness is a priority of which we all must take
responsibility. Please keep your rooms in an orderly fashion and encourage your students
to do the same.
We have one custodian during the day to attend the needs of staff and students. All
custodians have schedules and assignments. If staff has a need for custodial services,
please notify the office. If it is not an emergency, the custodians will fulfill the request
within a reasonable amount of time. This will help them complete their assignments and
adhere to their schedules as much as possible. Requests should be sent to Ms. Zelaya,
via email, so that they may be documented and prioritized.
~ 30 ~SPECIAL AREA CLASSES
Special area teachers remain in their classrooms and ready to present their lessons.
STUDENTS WITH DISABILITIES
Students with disabilities will be served through the ESE teacher via push in support.
Instruction for all students with disabilities will include real time interactions with teachers.
Individualized student supports will be provided according to each child’s IEP, via
distance learning.
Both annual and interim IEP meetings will continue to be conducted virtually as
appropriate. A Distance Learning Implementation Plan (DLIP) will be developed for all
students that have an IEP for the 2021-2022 school year. DLIPs will align with IEP
timelines and will be sent to all parents for their review. If parents have questions
regarding their child’s DLIP, they should contact their child’s school for clarification. IEP
Teams will also meet to determine possible learning loss due to school closure(s).
ASSEMBLY PROGRAMS
Assemblies may be held in person with the approval of the principal. Further Information
will be provided to ensure we are following the CDC guidelines during phase II.
EQUIPMENT AND MATERIALS
All audiovisual equipment belongs to everyone in the school, although for accounting
purposes specific material will be assigned to a grade or individual. In the event a piece
of equipment is needed elsewhere in the building, arrangements should be made in
advance and proper plans should be made for the safe transportation of said equipment.
For safety reasons students should not be allowed to move heavy pieces of
equipment, such as laptop carts. An adult must roll the carts. Please do not attempt
to move heavy equipment. from carts or tables. Request custodial help. All equipment
must be checked out and in with Ms. Vazquez.
*****Equipment should NOT be shared by students or staff.
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