DEER-GROVE EMS COMMISSION MEETING - Cottage Grove Emergency Services Building 4030 County Road N, Cottage Grove, WI 53527 Thursday, April 15, 2021
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DEER-GROVE EMS COMMISSION MEETING
Cottage Grove Emergency Services Building
4030 County Road N, Cottage Grove, WI 53527
Thursday, April 15, 2021
6:30 P.M.
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REVISED AGENDA
1. Call to Order.
2. Public Appearances: The public’s opportunity to speak to the commission about any item not on
the agenda.
3. Discuss and consider potential changes to staffing levels at Deer Grove EMS and the impact to
future budget years.
4. Discuss and consider participation in the EMS Organizational Review and Future Needs
Analysis RFP process as prepared by the Village of Cottage Grove.
5. Discuss and consider Draft 2020 Financial Statements as presented by Johnson Block and
Company.
6. Approval of minutes from previous meeting(s).
7. Discuss and consider approval of March Financial Reports.
8. Discuss and consider approval of Bills for Budgeted/Approved Expenses.
9. Discuss and consider approval of Write Offs and Aging of Accounts.
10. Staff Report.
11. Correspondence.
12. Update on COVID-19 (Coronavirus) response.
13. Update on 2022 Demers ambulance order.
14. Update on SOP 1.2 (Credit Card Policy) and SOP 1.4 (Fund Balance Policy).
15. Agenda items for next commission meeting.
16. Adjournment.
***ANY ITEM IS SUBJECT FOR ACTION***
By: Greg Frutiger, Commission Chairperson Submitted April 9, 2021
It is possible that members of and a possible quorum of members of other governmental bodies of the municipalities
may be in attendance at the above-stated meeting to gather information; no action will be taken by any other
governmental body at the above-stated meeting other than the governmental body specifically referred to above in
this notice.
Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through
appropriate aids and services. For additional information or to request this service, contact the Deer-Grove EMS Chief
at 608-839-5658.
FIRE - EMS ORGANIZATIONAL REVIEW AND FUTURE NEEDS ANALYSIS
REQUEST FOR PROPOSALS (Draft)
The Village of Cottage Grove, Town of Cottage Grove and Village of Deerfield (“DGEMS Municipal
Partners”) are soliciting proposals from qualified firms or individuals to provide consulting services for
an Organizational Review and Future Needs Analysis of the Deer Grove EMS District. The Village and
Town of Cottage Grove (“CGFD Municipal Partners”) are soliciting proposals from qualified firms or
individuals to provide consulting services for an Organizational Review and Future Needs Analysis of the
Cottage Grove Volunteer Fire Department.
The DGEMS and CGFD Municipal Partners are performing their due diligence by conducting a
comprehensive, non-partisan analysis by an independent professional consultant for the purposes of
reviewing the current levels of service and to evaluate the organizational structure and governance. The
study will outline future needs (short and long term) for each service based on projected growth and
provide a framework of service delivery options based on said growth.
INTRODUCTION
Deer Grove EMS: The DGEMS District was formed in 1978 when the villages and towns of Cottage Grove
and Deerfield entered into an intergovernmental agreement for the purposes of providing emergency
medical services to the municipalities in the District. The current intergovernmental agreement consists
of the Village and Town of Cottage Grove and the Village of Deerfield. DGEMS provides contracted
service to the Town of Deerfield and a portion of the Town of Pleasant Springs. The total service area of
the district is about 100 square miles, which includes a population of about 18,000.
DGEMS provides Paramedic level service and has a staff consisting of nine full-time employees (including
the Chief), 15 LTE paramedics, and 18 volunteers. The service operates out of two stations, one in the
1
Town of Cottage Grove and one in the Village of Deerfield. Both stations also feature the Fire
Departments from the respective municipalities. Full-time Paramedic employees serve as the staffing
base for the primary ambulance. One ambulance is staffed 24 hours/day, seven days per week.
Coverage is split 50/50 between each station. LTE Paramedic staff are used to cover full-time staff’s
time off. DGEMS offers volunteer positions to EMTs, AEMTs and EMT Paramedics. The volunteer group
is used to support staffing the full-time group and to add staffing for a second ambulance.
Cottage Grove Fire Department: CGFD is a department staffed with 37 dedicated volunteers. The
Department’s service area consists of the Village and Town of Cottage Grove and a portion of the Town
of Pleasant Springs. The coverage area of the District is roughly 48 square miles, which includes about 16
miles of I-90, four miles of I-94 and 12 miles of State Hwy 12/18. The approximate population of the
district’s covered municipalities is 14,000.
STUDY SCOPE: COMPONENTS/OBJECTIVES
(unless otherwise specified, both services will be reviewed based on the following
components/objectives)
--Department Overview – Analysis of Current Operations and Service Delivery
• Perform emergency response data analysis
o Compare to industry standards
• Evaluate standard response components
• Review organizational chart/structure
• Review current resource deployment strategy
• Review and evaluate critical issues and future challenges/opportunities
--Governance, Service Agreements and Contracts
• Assess the functionality of the current governance structures (i.e. EMS Commission and Fire
Committee)
o Assess current service agreements and contracts
▪ Models for calculating the Municipal Partners’ annual service costs
--Staffing: Staffing Methodology, Current and Future Needs
• Review current staffing compared to similar sized districts/municipalities
• Analysis of current staffing levels and recommendations of appropriate levels to ensure effective
response times
• Based on anticipated/projected growth and service delivery expectations, make
recommendations regarding staffing levels for: next year, in five years, and ten years
o Provide options for various staffing models
2
--Facilities
• Evaluate current facilities: location and distribution of resources
o Utilize GIS mapping to analyze response times to all areas of the District
o Determine if existing facilities are in the most advantageous locations
o Identify needed improvements to existing facilities
o Project the need for any potential future facilities and recommend a general location
--Fiscal Analysis and Implications
• Based on projected growth and how that growth may impact these services, the study should
review, and project operating costs based upon the future recommended staffing projections
• Review current capital assets and analyze future needs based on existing conditions
• Analyze short, mid and long-term cost implications of all recommendations made in the study
o Analyze revenue and funding sources from partnering municipalities and service
contracts relative to their capability to fund the recommendations.
--Planning for Growth
• Based on anticipated and projected growth in the service area, provide options for future
service models to consider
• Evaluate service options that include cooperative efforts with new municipal partners
PROPOSAL RESPONSES
To apply, consultants will prepare a proposal that addresses the scope of study defined above. The
proposal will reflect the consultant’s professional expertise and experience regarding their approach to
complete the requested study. A proposal shall consist of the following components:
--Qualifications and Experience
• Detail the firm or organization’s qualifications and experience performing similar studies.
• Detail the qualifications and experience of any staff that your firm is assigning to work on this
study.
--Study Methodology, Proposed Timeline and Finished Product
• Outline/describe the proposed methodology that your firm plans to use to accomplish studying
the study scope objectives.
• Submit a proposed timeline for completing the study. Include recommended approximate dates
for meetings with staff, elected officials and the public.
• Summarize what we can expect to see from your finished product.
3
--Citizen Engagement
• Provide your firm’s recommended plan for how citizens will be involved in the study process.
--Cost
• Provide a cost for a study that involves only EMS.
• Provide a cost for a study that involves only Fire.
• Provide a cost for doing both studies.
ANTICIPATED RFP AND SELECTION SCHEDULE
• April 6th: RFPs released to consultants
• April 30th: Proposals due
• April 30th – May 14: Proposals reviewed
• May 18th: Finalists are notified
• May 24th: Interviews and possible selection
Please submit proposals by April 30th at 5 p.m. to:
Matt Giese, Cottage Grove Village Administrator: mgiese@village.cottage-grove.wi.us
Eric Lang, DGEMS Chief: elang@deergroveems.com
Nick Archibald, CGFD Chief: narchibald@cottagegrovefire.org
4
DEER-GROVE EMERGENCY MEDICAL SERVICE
FINANCIAL STATEMENT OVERVIEW
For the Year Ended December 31, 2020
Presented By:
Johnson Block & Co., Inc.
Certified Public Accountants
9701 Brader Way, Suite 202
Middleton, Wisconsin
(608) 274-2002
Fax: (608) 274-4320
2020 AUDIT OVERVIEW
Content of Audit Report
Independent Auditor’s Report – our report is unmodified
Government-Wide Financial Statements
o Report Governmental - Type Activities
o Full-accrual basis of accounting.
o Governmental Fund Financial Statement identified below are converted
Fund Financial Statements
o Contains financial statements on individual funds
o Governmental Funds – measures resources available for current use. District
reports all activity in the General Fund.
Capital Assets (Long –term Asset vs. Expenditure) Depreciation.
Notes to the Financial Statements
o Contains Summary of Significant Accounting Policies
o Footnotes related to Significant Financial Statement Accounts (Cash, Capital
Assets)
Required Supplementary Information
o Budget vs. Actual Comparison
o WRS Schedules
Required Audit Communications to the District Board
Audit Matters Requiring Communication to the Governing Body
o Standard communication
Material Weaknesses
o Internal Accounting Controls – segregation of duties
Deer-Grove Emergency Medical Service
2020 Financial Statement Highlights
2020 2019
General Fund
Assets
Cash and Investments $ 360,460 $ 294,500
Accounts Receivable (net) 134,797 113,192
Prepaid Items 15,552 10,662
Total Assets $ 510,809 $ 418,354
Liabilities, Deferred Inflows of Resources and Fund Balance
Liabilities:
Accounts Payable $ 18,954 $ 2,087
Accrued Liabilities 39,543 45,579
Total Liabilities 58,497 47,666
Deferred Inflows of Resources:
Unavailable Run Revenue 42,458 24,195
Unearned Assessment Revenue 6,029 6,168
Total Deferred Inflows of Resources 48,487 30,363
Total Fund Balance 403,825 340,325
Total Liabilities, Deferred Inflows of Resources and Fund
Balance $ 510,809 $ 418,354
Fund Balance as a Percent of Next Year's Budget 2020 2019
Unassigned Fund Balance $ 363,685 $ 311,206
Next Year's Budget $ 1,370,590 $ 1,142,030
Percent of Next Year's Budget 27% 27%
Summarized Income Statement - General Fund - Budget to Actual Comparison
2020 2020
Budget Actual
Revenues $ 1,142,030 $ 1,337,665
Expenditures 1,142,030 1,274,166
Net change in fund balance $ - $ 63,499
1
Deer-Grove Emergency Medical Service
2020 Financial Statement Highlights
Detail of General Fund Balance Under GASB 54
Nonspendable
Major Funds
General Fund
Prepaid Items $ 15,552
Total Nonspendable Fund Balance 15,552
Restricted
Major Funds
General Fund
EMS-FAP 24,587
Total Restricted Fund Balance 24,587
Unassigned Fund Balance 363,685
Total Fund Balance $ 403,824
2
Deer-Grove Emergency Medical Service
Revenues
Actual 2016-2020
$700,000
$600,000
$500,000 Municipal
Assessments
Charges for Services
$400,000 (Net)
Contracted Services
$300,000
Training Center
Income
$200,000
Investment Earnings
$100,000
Miscellaneous
$‐
2016 2017 2018 2019 2020
2016 2017 2018 2019 2020
Municipal Assessments $ 424,104 $ 619,139 $ 499,615 $ 519,772 $ 520,617
Charges for Services (Net) 444,485 439,190 486,769 582,036 538,090
Contracted Services 31,015 31,635 58,745 65,424 66,413
Training Center Income 8,850 6,059 8,452 4,098 4,195
Investment Earnings 830 539 589 822 705
Miscellaneous 11,654 44,605 15,315 60,356 207,646
Totals $ 920,938 $ 1,141,167 $ 1,069,485 $ 1,232,508 $ 1,337,666
3Deer-Grove Emergency Medical Service
2020 Revenues
Total Revenues: $1,337,666
Charges for Services
40%
Municipal Assessments
39%
Contracted Services
5%
Miscellaneous Investment Earnings Training Center Income
16% 0% 0%
2019 Revenues
Total Revenues: $1,232,508
Municipal Assessments Charges for Services
42% 47%
Miscellaneous
5%
Investment Earnings
0% Training Center Income Contracted Services
1% 5%
4Deer-Grove Emergency Medical Service
Expenditures
Actual 2016-2020
$1,200,000
$1,000,000
$800,000
EMS
$600,000
Capital Outlay & Debt
Service
$400,000
$200,000
$‐
2016 2017 2018 2019 2020
2016 2017 2018 2019 2020
EMS $ 902,771 $ 955,058 $ 988,563 $ 1,053,688 $ 1,116,596
Capital Outlay & Debt Service 126,871 399,473 130,595 64,003 157,570
$ 1,029,642 $ 1,354,531 $ 1,119,158 $ 1,117,691 $ 1,274,166
5Deer-Grove Emergency Medical Service
2020 Expenditures
Total Expenditures: $1,274,166
Capital Outlay and Debt
Service
12%
EMS
88%
2019 Expenditures
Total Expenditures: $1,117,691
Capital Outlay and Debt
Service
6%
EMS
94%
6Deer-Grove Emergency Medical Service
Ambulance Revenue/Receivables
2016 2017 2018 2019 2020
A/R $ 139,243 $ 201,275 $ 219,755 $ 160,592 $ 171,415
Allowance (35,820) (55,441) (78,377) (47,400) (41,589)
Net A/R $ 103,423 $ 145,834 $ 141,378 $ 113,192 $ 129,826
Bad Debt $ 44,188 $ 88,977 $ 146,259 $ 85,107 $ 81,505
Run Revenue $ 488,673 $ 553,104 $ 633,028 $ 667,143 $ 519,595
A/R / Revenue 28% 36% 35% 24% 33%
Allowance / A/R 26% 28% 36% 30% 24%
Net A/R as % of revenue 21% 26% 22% 17% 25%
Bad debt / Revenue 9% 16% 23% 13% 16%
7Deer-Grove Emergency Medical Service
Run Fee Adjustments Trend
2016 2017 2018 2019 2020
Gross Charges $ 828,844 $ 905,031 $ 1,066,317 $ 1,082,633 $ 1,143,245
Adjustments (349,527) (351,927) (435,503) (454,132) (506,002)
Net Charged by LifeQuest $ 479,317 $ 553,104 $ 630,814 $ 628,501 $ 637,243
Adjustments as a % of Fees -42% -39% -41% -42% -44%
Wage and Salary Trend
2016 2017 2018 2019 2020
Regular Wages and Salaries $ 366,619 $ 394,735 $ 416,792 $ 460,204 $ 490,221
Overtime 115,028 113,182 124,704 127,952 127,620
EMT Stipends 21,528 18,966 26,706 21,582 22,482
Total $ 503,175 $ 526,883 $ 568,202 $ 609,738 $ 640,323
8DEER-GROVE EMS COMMISSION MEETING
COTTAGE GROVE EMERGENCY SERVICES BUILDING
THURSDAY, MARCH 18, 2021
Minutes
Present: Remote: Kris Hampton, Troy Allen, Kristi Williams, Greg Frutiger, Sarah Valencia and Gary Wieczorek.
Also present: Remote: Chief Eric Lang, Office Manager Mandy Cysiewski, Captain Jerry McMullen, Randy Behlke,
and Madeline Westburg.
Frutiger called the meeting to order at 6:31 p.m.
Public Appearances: None.
Discuss and consider potential changes to staffing levels at Deer Grove EMS and the impact to future budget
years: Chief Lang stated the handout on response times is from the county. The 10-minute radius is large and 15 is
even bigger. Chief Lang stated since it is county wide data Eric Anderson asked what the data is being used for and
why. Frutiger stated the Village of Deerfield backs the study, but they would prefer it to come from the EMS
Commission not a municipality. Hampton stated he is impressed with the literature received from the Wisconsin
Policy Forum. Wieczorek is concerned with the Wisconsin Policy Forum because none of the people have EMS
experience. Allen stated the Village of Cottage Grove has not gotten any quotes, just looking for the scope. It was
agreed it should be fire and EMS together as it will cut down on costs versus doing separate studies for each. Allen
stated the Village of Cottage Grove has looked at rough cost. Williams stated local people should be involved, and
she supports the Wisconsin Policy Forum because they include local people in their study. Wieczorek stated he
thinks RFP looks good and he does not this it should be too detailed. Hampton questioned if other communities have
a plan which indicates based on growth how it impacts public works, fire, police, etc. Allen stated the Village of
Cottage Grove’s perspective is this study will help plan more than just a year or two down the road. It will plan 10+
years. Wieczorek also stated at the most recent Deerfield-Cambridge police committee meeting they started talking
about a new contract and internal studies for call volume since both communities are growing. Frutiger stated the fire
trucks are replaced on a rotating schedule, and the same with public works. Hampton questioned if the replacement
schedule is based on growth? Frutiger stated that is part of it, but it is mostly related to age of equipment. Allen stated
the Village of Cottage Grove has a similar plan where additional officers will be added based on population, they are
rotating the upgrades to new squads, and the age of the public works equipment. Chief Lang posed the question of
why police carry an AED in the car. Valencia stated it is in case they arrive on the scene before EMS. Chief Lang
stated it could result in a life saved. Chief Lang added an arbitrary call number cannot be the only thing factored into
adding a second ambulance as it’s a 15-minute drive time from one side of the district to the other which can result in
a life saved or not. A third party would look at and make a recommendation based off multiple factors. Frutiger
stated the Lakestone development on Autumnwood in Deerfield is happening, and there will be 60 total units.
Construction is slated to start in September. Allen stated the hope is the study can say what the staffing levels should
be, and it is why an unbiased third party is important. Allen also agreed with Williams about having public input.
Captain McMullen encouraged the commission to not look at revenue during the study. Revenue is not looked at for
the police department or fire so EMS should be looked at the same. He added when a new officer is added they are
not asked to write enough tickets to cover their position, so EMS should be looked at the same. He added if the
commission is trying to get enough revenue to cover another staffed ambulance it will never happen. Captain
McMullen stated he agrees with the study, but the commission cannot put a price on a life. Frutiger and Valencia
agreed with Captain McMullen. Hampton questioned if Deerfield Fire should be included? Frutiger does not believe
they should be included. He added Deerfield Fire does not have the daytime staffing issues due to Wisconsin Built
being next door, and the management there allows the firefighters to respond to calls. Williams feels for the reason
stated by Frutiger, Deerfield Fire should be included so it is documented and can be emulated in other areas.
Hampton stated there needs to be a way to allocate the costs properly. Chief Lang stated he believes there will be
concurrent studies of Deer Grove and the fire departments, but because a lot of the data is the same money will be
saved. Allen feels if the studies are done in conjunction, all services save money including fire. Wieczorek stated if
he is bidding one big study vs two separate studies it changes the cost. If there are two separate studies, it would be
unknown if he would get the second study. Hampton questioned who should come up with the RFPs? Valencia stated
Page 1 of 4DEER-GROVE EMS COMMISSION MEETING MINUTES – MARCH 18, 2021
the Village of Cottage Grove already drafted one, they are just waiting for other municipalities’ feedback. Wieczorek
stated he has reviewed the current document and he believes it is good. He added if he were to respond to the RFP
and had questions, he would call whoever is listed as a contact to ask for clarification. Chief Lang stated he believes
it has not moved from the scope to an RFP document. Allen agreed and stated the Village of Cottage has not heard if
people are in favor or not in favor of the study. Chief Lang stated caution is needed because the scope is looking at
the future and not the past. Allen stated he does not believe this is to look at anything done wrong in the past, but it is
instead to plan the future. Chief Lang stated he was making a blanket statement from talking to others and what effect
a study might have within the departments. Frutiger agreed there are probably members questioning why it is taking
place. Williams stated in talking with Chief Archibald, he does not feel included in the study and it is concerning to
her. Allen stated both chiefs have been emailed and informed of what is happening and asked if they wanted to be
involved. Wieczorek stated all meetings are available to attend. Hampton questioned if the two chiefs should draw up
an RFP for next month’s meeting? Chief Lang stated the Village of Cottage wanted an RFP approved and in process
in April. Wieczorek believes the chiefs should work with the Cottage Grove Administrator, give them their input and
then move forward. Allen believes there needs to be some involvement by all communities before the next meeting in
case something has been missed. He added if the chiefs write the RFP it needs to be approved by each community.
Frutiger stated if the Village of Cottage Grove is going to do it, then both chiefs need to be involved. Motion by
Frutiger/Valencia to move forward with the Request for Proposal (RFP), and commit the chief’s resources to draft
the RFP to bring back to each municipality at their next meeting. Motion carried 6-0.
Behlke left at 7:21p.m.
Approval of minutes from previous meeting(s): Motion by Allen/Williams to approve minutes from February 18,
2021 with only correcting date on the top of the second and third page. Motion carried 6-0.
Discuss and consider approval of February Financial Reports: Motion by Williams/Wieczorek to approve the
February financial reports as presented. Motion carried 6-0.
Discuss and consider approval of Bills for Budgeted/Approved Expenses: Motion by Allen/Hampton to approve
payment of bills as presented. Motion carried 6-0.
Discuss and consider approval of Write Offs and Aging of Accounts: Motion by Valencia/Williams to approve
the aging of accounts as presented. Motion carried 6-0.
Staff Report: There were 92 calls in February, including 8 missed calls. This is up from 76 calls in the same month
last year. Volunteers provided 478 hours in February, down from 614 hours in the previous month and up from 449
hours during February 2020. In addition to what is in the written report, the following was discussed:
Hampton questioned what ICS 300 is? Chief Lang stated it is the Incident Command System, and is a course
put on by FEMA.
Chief Lang further explained the Sheriff’s Department portion of the Chief’s report. He stated the Sheriff’s
Department will plan to serve a warrant, but do not give Deer Grove any notification ahead of time. He
added Deer Grove staffs for emergencies, and sometimes there is only one ambulance on duty, so it takes the
rig out of service and unable to respond to other calls in the district, resulting in missed calls. He asked
DCSO to give notification 12 hours prior so an ambulance can be available for standby. Chief Lang stated he
did not ask for additional details, such as the address, but only to know something will be taking place where
an ambulance standby will be needed. He stated DCSO feels it is too much of a security risk to give us that
much information. Chief Lang added Deer Grove has to provide DCSO at least 2 weeks’ notice for other
events such as a race on the Glacial Drumlin Trail. Chief Lang stated DCSO, and Deer Grove are working
through the issue with the next step being a sit-down meeting with the tactical team. Hampton suggested
meeting with the local captain to discuss the issue. Chief Lang agreed. Wieczorek stated Chief Lang must be
careful as he could potentially create hardships in relationships. He added these warrants are highly sensitive.
Chief Lang stated he will email photos of the new members to the commission members.
Correspondence: None.
Update on COVID-19 (Coronavirus) response: Chief Lang gave the following updates:
There have been no confirmed new COVID-19 patients since the last meeting.
Page 2 of 4DEER-GROVE EMS COMMISSION MEETING MINUTES – MARCH 18, 2021
Chief Lang is working through the new guidance of vaccinated individuals not needing to wear a mask
within the station. It will require verifying vaccination, so the logistics are being worked out.
Frutiger questioned if all commission members are vaccinated? Hampton stated he will receive his second on
March 28th. Williams stated she is fully vaccinated. Allen stated he has not received anything as of now.
Frutiger stated once all members are vaccinated it could be possible to meet in person. Chief Lang stated the
virtual option should be kept going forward. Allen agreed.
Update on 2022 Demers ambulance order: Chief Lang stated the chastity was ordered at the end of February, and
it will be delivered to Canada. Chief Lang stated Captain McMullen was informed there would be a 6% price
increase if the ambulance was not ordered by a certain date. Captain McMullen stated he spoke with Kevin, and they
can stretch the time until after the April commission meeting. Chief Lang stated the total build cost being used is
$245,000. The initial cost received was $285,000 so the plan was scaled back, and assistance will be provided by the
Association bringing the cost at or below $245,000. Hampton questioned if there will be three identical ambulances?
Chief Lang stated they will be or close to it. Allen questioned if there will be something needed the municipalities
approval? Chief Lang stated $100,000 was in the 2021 budget and the additional $145,000 will be in the 2022 budget
as a capital expenditure. Frutiger questioned when the ambulance will be delivered? Chief Lang stated as early in
January as possible.
Review updated DGEMS Leadership Matrix: Chief Lang stated Lt McMullen is now Captain McMullen. He
added this creates an open lieutenant position and a process will need to be built to fill the role. Frutiger questioned
when Chief Lang expects the position to be filled? Chief Lang stated the process will be laid out by next month, but
it will not be quick process as he does not want to rush into anything. There is potential it will be filled in May.
Wieczorek questioned if there is an increase in pay with the promotions? Chief Lang stated for Captain McMullen
there is not, but for the lieutenant position there could be a bump in pay. Wieczorek questioned how it fits into the
budget? Chief Lang stated the budget was built with an additional lieutenant.
Discuss and consider contract with LifeQuest Services which expires September 2021: Chief Lang stated Deer
Grove has been with LifeQuest for a very long time, and while he is not saying Deer Grove should move away from
LifeQuest, other contracts are coming in lower throughout the region. Chief Lang added other fees need to be in one
contract. Chief Lang stated his recommendation is to notify LifeQuest Deer Grove intends to exit the agreement with
them but ask that Deer Grove stay on with LifeQuest through the end of the year. Williams questioned if Chief Lang
intends to seek additional bids? Chief Lang stated like three years ago an RFP would go out. Deer Grove can then see
what is offered by other agencies. Motion by Frutiger/Allen to opt out of current billing agreement with an extension
to December 31, 2021 and a concurrent RFP for January 1, 2022.
Discuss and consider purchase of DGEMS owned electronic patient care reporting system: Chief Lang stated
we are currently using Imagetrend Elite which LifeQuest buys and passes along. However, the system is currently
rolled into the fee LifeQuest charges. The current base fee is 6.75%, but it could go down to 5% with our own ePCR
platform. Chief Lang stated there would be control over every aspect if it was Deer Grove’s ePCR platform. He
added right now if LifeQuest changes one thing it updates for all their clients. Chief Lang stated the cost would be
approximately $3,000-6,000 per year with the first year being a bit more expensive because the platform must be
built. Chief Lang estimates the cost to be $6,000-8,000. Chief Lang believes Deer Grove should at least investigate
what can possibly be saved. Chief Lang believes it would save billing time. Chief Lang stated there would be savings
due to a lessor billing percentage, there would be less overtime from D.C. Antoniewicz and more reports completed
correctly the first time. Chief Lang stated Deer Grove should go out for an RFP to see what is available. Allen
questioned if Deer Grove would collect bills? Chief Lang stated LifeQuest would still bill, but not via their platform.
Wieczorek questioned who does the upgrades and maintenance? Lang stated it is like Microsoft Word where they
take care of the upgrades and pass them along to us and it would be part of the agreement. Motion by Allen/Williams
to send out an RFP for our own ePCR system. Motion carried 6-0.
Set next commission meeting date and location: The next meeting will be held on Thursday, April 15, 2021 at the
Cottage Grove Emergency Services Building with a remote call-in option beginning at 6:30 P.M.
Agenda items for next commission meeting: COVID Update, future staffing, audit
Adjournment: Motion by Allen/Hampton to adjourn. Motion carried 6-0. The meeting ended at 8:02 P.M.
Page 3 of 4DEER-GROVE EMS COMMISSION MEETING MINUTES – MARCH 18, 2021
Submitted by Mandy Cysiewski
Page 4 of 48:17 PM Deer Grove EMS District
04/06/21
Accrual Basis Profit & Loss Budget vs. Actual
January through March 2021
3/12th
Annual
Jan ‐ Mar 21 Budget Budget $ Over Budget % of Budget Jan ‐ Mar 20
Ordinary Income/Expense
Income
230 ∙ Training Center Income 0.00 625.00 2,500.00 ‐2,500.00 0.0% 285.00
300 ∙ Special Event Fee 0.00 500.00 2,000.00 ‐2,000.00 0.0% 0.00
4999 ∙ Uncategorized Income 871.16 0.00 0.00 871.16 100.0% 429.25
610 ∙ Town/Villages Assesments 672,623.41 174,504.74 698,018.95 ‐25,395.54 96.36% 520,617.20
620 ∙ Ambulance Run Fees 174,572.23 150,000.00 600,000.00 ‐425,427.77 29.1% 134,850.32
625 ∙ Misc Government Revenue 25,815.03 0.00 0.00 25,815.03 100.0% 0.00
630 ∙ Contracted Revenue 50,785.53 16,892.76 67,571.05 ‐16,785.52 75.16% 49,956.40
640 ∙ Interest Earned 144.21 125.00 500.00 ‐355.79 28.84% 142.48
999 ∙ Insurance Reimbursement 0.00 0.00 0.00 0.00 0.0% 500.00
Total Income 924,811.57 342,647.50 1,370,590.00 ‐445,778.43 67.48% 706,780.65
Gross Profit 924,811.57 342,647.50 1,370,590.00 ‐445,778.43 67.48% 706,780.65
Expense
6140 ∙ Credit Card Fees 105.35 0.00 0.00 105.35 100.0% 213.35
720 ∙ Wages 115,879.09 147,150.00 588,600.00 ‐472,720.91 19.69% 108,313.90
721 ∙ Health Insurance 46,384.17 35,150.00 140,600.00 ‐94,215.83 32.99% 43,261.20
722 ∙ Workmans Comp 5,773.59 5,500.00 22,000.00 ‐16,226.41 26.24% 5,028.00
723 ∙ Retirement Plan 14,970.31 15,700.00 62,800.00 ‐47,829.69 23.84% 14,671.22
724 ∙ Employers FICA Expense 10,702.69 15,107.50 60,430.00 ‐49,727.31 17.71% 10,613.63
725 ∙ Staff Continuing Education 1,525.00 2,250.00 9,000.00 ‐7,475.00 16.94% 1,917.00
726 ∙ Travel/Mileage Reimbursement 0.00 125.00 500.00 ‐500.00 0.0% 0.00
728 ∙ Medical Director Fee 3,000.00 3,000.00 12,000.00 ‐9,000.00 25.0% 1,500.00
734 ∙ Overtime 25,567.92 34,625.00 138,500.00 ‐112,932.08 18.46% 29,267.23
735 ∙ EMT Stipend 3,060.00 6,250.00 25,000.00 ‐21,940.00 12.24% 3,708.00
736 ∙ LifeQuest Billing 12,270.18 11,375.00 45,500.00 ‐33,229.82 26.97% 11,858.23
740 ∙ Office Equipment (expense) 193.40 407.50 1,630.00 ‐1,436.60 11.87% 277.11
742 ∙ Office Supplies 90.40 500.00 2,000.00 ‐1,909.60 4.52% 284.74
770 ∙ Communications 1,715.69 1,450.00 5,800.00 ‐4,084.31 29.58% 1,267.91
775 ∙ IT expenses 2,560.82 1,807.50 7,230.00 ‐4,669.18 35.42% 2,210.00
790 ∙ Publicity and Advertising 0.00 500.00 2,000.00 ‐2,000.00 0.0% 0.00
791 ∙ Training Center Expense 765.11 500.00 2,000.00 ‐1,234.89 38.26% 436.48
810 ∙ EMT Recognition 489.03 625.00 2,500.00 ‐2,010.97 19.56% 443.82
820 ∙ EMT Continuing Education 0.00 1,250.00 5,000.00 ‐5,000.00 0.0% 0.00
825 ∙ Chief Continuing Education 129.09 375.00 1,500.00 ‐1,370.91 8.61% 312.08
829 ∙ Vehicle Maintenance 2,458.99 3,000.00 12,000.00 ‐9,541.01 20.49% 2,940.54
831 ∙ Fuel 3,027.79 3,500.00 14,000.00 ‐10,972.21 21.63% 3,097.58
840 ∙ Equipment/Non‐Disposable 2,135.38 1,325.00 5,300.00 ‐3,164.62 40.29% 4,074.20
842 ∙ Equipment Maintenance 2,598.68 900.00 3,600.00 ‐1,001.32 72.19% 2,879.89
845 ∙ Capital Purchase 0.00 25,000.00 100,000.00 ‐100,000.00 0.0% 11,654.16
850 ∙ Medical Supplies 11,419.02 12,425.00 49,700.00 ‐38,280.98 22.98% 10,679.86
852 ∙ Training Medical Supplies 353.00 250.00 1,000.00 ‐647.00 35.3% 0.00
860 ∙ Clothing 620.98 3,175.00 12,700.00 ‐12,079.02 4.89% 4,427.07
870 ∙ Insurance 2,175.00 2,150.00 8,600.00 ‐6,425.00 25.29% 2,107.00
871 ∙ Group Life Insurance 268.36 200.00 800.00 ‐531.64 33.55% 239.77
872 ∙ Unemployment Insurance 0.00 1,000.00 4,000.00 ‐4,000.00 0.0% 0.00
878 ∙ Community Medic Program 0.00 75.00 300.00 ‐300.00 0.0% 50.00
879 ∙ Health Maintenance & Safety 914.97 625.00 2,500.00 ‐1,585.03 36.6% 836.00
880 ∙ Legal Fees 1,538.00 2,000.00 8,000.00 ‐6,462.00 19.23% 1,944.00
881 ∙ Accounting Fees 3,000.00 2,000.00 8,000.00 ‐5,000.00 37.5% 7,500.00
885 ∙ Overdue Run Fees 14,123.51 0.00 19,476.11
898 ∙ Building and Grounds 1,329.00 875.00 3,500.00 ‐2,171.00 37.97% 1,081.36
899 ∙ Miscellaneous Expenses 266.45 500.00 2,000.00 ‐1,733.55 13.32% 49.95
Total Expense 291,410.97 342,647.50 1,370,590.00 ‐1,079,179.03 21.26% 308,621.39
Net Ordinary Income 633,400.60 0.00 0.00 633,400.60 100.0% 398,159.26
Page 1 of 18:16 PM Deer Grove EMS District
04/06/21 Balance Sheet
Accrual Basis As of March 31, 2021
Mar 31, 21
ASSETS
Current Assets
Checking/Savings 934,258.26
Accounts Receivable
1200 · Accounts Receivable 34,108.00
1210 · Lifequest Receivables 178,313.11
Total Accounts Receivable 212,421.11
Total Current Assets 1,146,679.37
Fixed Assets 576,694.52
Other Assets
112 · Allowance for Doubtful Accounts -41,589.17
Total Other Assets -41,589.17
TOTAL ASSETS 1,681,784.72
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable 5,292.09
Credit Cards 2,521.85
Other Current Liabilities
Lifequest Deposit Adjustments 0.12
Payroll Liabilities 11,564.54
231 · Deferred Run Revenue 24,194.69
232 · Town/Village Pre-payments 6,029.09
Total Other Current Liabilities 41,788.44
Total Current Liabilities 49,602.38
Total Liabilities 49,602.38
Equity
1110 · Retained Earnings 203,960.12
380 · Fund Balance-Unrestricted 199,670.23
381 · Fund Balance-Restricted (FAP)
Aids & Training 8,527.82
EMT Basic Training 9,928.91
Total 381 · Fund Balance-Restricted (FAP) 18,456.73
383 · Investment in Fixed Asset 576,694.66
Net Income 633,400.60
Total Equity 1,632,182.34
TOTAL LIABILITIES & EQUITY 1,681,784.72
Page 18:00 PM Deer Grove EMS District
04/06/21
Bill Payment Detail
March 2021
Num Type Date Name Memo Account Original Amount Paid Amount
EFT Liability Check 03/02/2021 EFTTPS 101 ∙ Operating Checking ‐6,081.62
224 ∙ FICA/Fed Payable 2,311.00 ‐2,311.00
2242 ∙ FICA/Fed Payable‐ER 1,527.97 ‐1,527.97
2241 ∙ FICA/Fed Payable‐EE 1,527.97 ‐1,527.97
2242 ∙ FICA/Fed Payable‐ER 357.34 ‐357.34
2241 ∙ FICA/Fed Payable‐EE 357.34 ‐357.34
TOTAL 6,081.62 ‐6,081.62
EFT Liability Check 03/12/2021 Bank of Deerfield 101 ∙ Operating Checking ‐16,562.73
Direct Deposit Liability 15,832.16 ‐15,832.16
Direct Deposit Liability 730.57 ‐730.57
TOTAL 16,562.73 ‐16,562.73
21224 Liability Check 03/12/2021 Fire Fighters Local 311 101 ∙ Operating Checking ‐231.11
Local 311 Dues 231.11 ‐231.11
TOTAL 231.11 ‐231.11
EFT Liability Check 03/12/2021 Wisconsin Deferred Compensation 98971‐01 101 ∙ Operating Checking ‐530.00
98971‐01 WI Deferred Comp Liability 380.00 ‐380.00
98971‐01 WI Deferred Comp Liability 150.00 ‐150.00
TOTAL 530.00 ‐530.00
EFT Liability Check 03/12/2021 Wisconsin Department of Revenue 036‐0000519180‐02 101 ∙ Operating Checking ‐1,173.67
036‐0000519180‐02 225 ∙ State Withholding 1,173.67 ‐1,173.67
TOTAL 1,173.67 ‐1,173.67
EFT Liability Check 03/16/2021 EFTTPS 101 ∙ Operating Checking ‐6,017.00
224 ∙ FICA/Fed Payable 2,299.00 ‐2,299.00
2242 ∙ FICA/Fed Payable‐ER 1,506.64 ‐1,506.64
2241 ∙ FICA/Fed Payable‐EE 1,506.64 ‐1,506.64
2242 ∙ FICA/Fed Payable‐ER 352.36 ‐352.36
2241 ∙ FICA/Fed Payable‐EE 352.36 ‐352.36
TOTAL 6,017.00 ‐6,017.00
21213 Liability Check 03/09/2021 Minnesota Life Insurance Company 2832‐GL 101 ∙ Operating Checking ‐167.46
2832‐GL Additional 70.32 ‐70.32
Page 1 of 78:00 PM Deer Grove EMS District
04/06/21
Bill Payment Detail
March 2021
Num Type Date Name Memo Account Original Amount Paid Amount
2832‐GL Basic 66.02 ‐66.02
2832‐GL Spouse/Dependent 10.50 ‐10.50
2832‐GL Supplemental 20.62 ‐20.62
TOTAL 167.46 ‐167.46
21214 Bill Pmt ‐Check 03/09/2021 Badger Truck and Auto Group of New M78 oil/filter/diesel fuel 101 ∙ Operating Checking ‐1,179.61
Glarus filter/transmission service/transfer
case/crankcase filter
03717 Bill 03/02/2021 M78 oil/filter/diesel fuel 829 ∙ Vehicle Maintenance 1,179.61 ‐1,179.61
filter/transmission service/transfer
case/crankcase filter
TOTAL 1,179.61 ‐1,179.61
21215 Bill Pmt ‐Check 03/09/2021 Dinges Fire Company 101 ∙ Operating Checking ‐632.80
17069 Bill 02/08/2021 Boots x 3 840 ∙ Equipment/Non‐Disposable 424.00 ‐424.00
17580 Bill 03/02/2021 Helmet 840 ∙ Equipment/Non‐Disposable 208.80 ‐208.80
TOTAL 632.80 ‐632.80
21216 Bill Pmt ‐Check 03/09/2021 Landmark Services Cooperative Feb Fuel 101 ∙ Operating Checking ‐722.17
Bill 02/28/2021 Feb Fuel 831 ∙ Fuel 722.17 ‐722.17
TOTAL 722.17 ‐722.17
21217 Bill Pmt ‐Check 03/09/2021 Life‐Assist, Inc. 101 ∙ Operating Checking ‐2,212.00
1072195 Bill 02/02/2021 Misc Medical Supplies 850 ∙ Medical Supplies 386.18 ‐386.18
1073916 Bill 02/08/2021 Misc Medical Supplies 850 ∙ Medical Supplies 643.76 ‐643.76
1074767 Bill 02/10/2021 Misc Medical Supplies 850 ∙ Medical Supplies 105.95 ‐105.95
1075359 Bill 02/11/2021 Misc Medical Supplies 850 ∙ Medical Supplies 123.00 ‐123.00
1076456 Bill 02/16/2021 Misc Medical Supplies 850 ∙ Medical Supplies 94.23 ‐94.23
1077217 Bill 02/18/2021 Misc Medical Supplies 850 ∙ Medical Supplies 341.37 ‐341.37
1077741 Bill 02/22/2021 Misc Medical Supplies 850 ∙ Medical Supplies 206.08 ‐206.08
1078533 Bill 02/24/2021 Misc Medical Supplies 850 ∙ Medical Supplies 274.86 ‐274.86
1079235 Bill 02/26/2021 Misc Medical Supplies 850 ∙ Medical Supplies 36.57 ‐36.57
TOTAL 2,212.00 ‐2,212.00
21218 Bill Pmt ‐Check 03/09/2021 Life Line Billing Systems, LLC Leaders Support 101 ∙ Operating Checking ‐499.00
55776 Bill 02/17/2021 Leaders Support 736 ∙ LifeQuest Billing 499.00 ‐499.00
TOTAL 499.00 ‐499.00
Page 2 of 78:00 PM Deer Grove EMS District
04/06/21
Bill Payment Detail
March 2021
Num Type Date Name Memo Account Original Amount Paid Amount
21219 Bill Pmt ‐Check 03/09/2021 Madison Emergency Physicians, S.C. March Med Direction 101 ∙ Operating Checking ‐1,000.00
INV1032 Bill 03/02/2021 March Med Direction 728 ∙ Medical Director Fee 1,000.00 ‐1,000.00
TOTAL 1,000.00 ‐1,000.00
21220 Bill Pmt ‐Check 03/09/2021 US Bank 101 ∙ Operating Checking ‐4,653.01
Bill 02/26/2021 One Card ‐ Eric Lang 962.82 ‐962.82
Bill 02/26/2021 One Card ‐ Mandy Cysiewski 372.37 ‐372.37
Bill 02/26/2021 One Card ‐ Office Use Only 3,317.82 ‐3,317.82
TOTAL 4,653.01 ‐4,653.01
21221 Bill Pmt ‐Check 03/09/2021 WEX Bank Feb Fuel 101 ∙ Operating Checking ‐356.47
70546719 Bill 02/28/2021 Feb Fuel 831 ∙ Fuel 356.47 ‐356.47
TOTAL 356.47 ‐356.47
21222 Bill Pmt ‐Check 03/09/2021 Wil‐Kil Pest Control Bed Bug inspection 101 ∙ Operating Checking ‐300.00
4119754 Bill 02/26/2021 Bed Bug inspection 898 ∙ Building and Grounds 300.00 ‐300.00
TOTAL 300.00 ‐300.00
21223 Bill Pmt ‐Check 03/09/2021 Wisconsin Dept. of Justice Background checks 101 ∙ Operating Checking ‐30.00
Bill 02/28/2021 Background checks 899 ∙ Miscellaneous Expenses 30.00 ‐30.00
TOTAL 30.00 ‐30.00
21225 Check 03/24/2021 Antoniewicz, Lisa M 101 ∙ Operating Checking ‐1,075.00
Certified Ambulance Coder Course Member Reimbursements Payable 1,075.00 ‐1,075.00
TOTAL 1,075.00 ‐1,075.00
EFT Liability Check 03/26/2021 Bank of Deerfield 101 ∙ Operating Checking ‐16,807.55
Direct Deposit Liability 16,085.29 ‐16,085.29
Direct Deposit Liability 722.26 ‐722.26
TOTAL 16,807.55 ‐16,807.55
21239 Liability Check 03/26/2021 Fire Fighters Local 311 101 ∙ Operating Checking ‐236.08
Local 311 Dues 236.08 ‐236.08
TOTAL 236.08 ‐236.08
EFT Liability Check 03/26/2021 Wisconsin Deferred Compensation 98971‐01 101 ∙ Operating Checking ‐530.00
Page 3 of 78:00 PM Deer Grove EMS District
04/06/21
Bill Payment Detail
March 2021
Num Type Date Name Memo Account Original Amount Paid Amount
98971‐01 WI Deferred Comp Liability 380.00 ‐380.00
98971‐01 WI Deferred Comp Liability 150.00 ‐150.00
TOTAL 530.00 ‐530.00
EFT Liability Check 03/30/2021 EFTTPS 101 ∙ Operating Checking ‐6,132.56
224 ∙ FICA/Fed Payable 2,356.00 ‐2,356.00
2242 ∙ FICA/Fed Payable‐ER 1,530.37 ‐1,530.37
2241 ∙ FICA/Fed Payable‐EE 1,530.37 ‐1,530.37
2242 ∙ FICA/Fed Payable‐ER 357.91 ‐357.91
2241 ∙ FICA/Fed Payable‐EE 357.91 ‐357.91
TOTAL 6,132.56 ‐6,132.56
EFT Liability Check 03/24/2021 Employee Trust Funds 5300000 101 ∙ Operating Checking ‐12,632.34
5300000 Health Insurance Liability ‐ ER 11,166.57 ‐11,166.57
5300000 Health Insurance Liability ‐ EE 1,465.77 ‐1,465.77
TOTAL 12,632.34 ‐12,632.34
EFT Liability Check 03/30/2021 Employee Trust Funds 5300000 101 ∙ Operating Checking ‐8,095.90
5300000 2272 ∙ Employer Share WRS 5,156.29 ‐5,156.29
5300000 2271 ∙ Employee Share WRS 2,939.61 ‐2,939.61
TOTAL 8,095.90 ‐8,095.90
EFT Liability Check 03/30/2021 Wisconsin Department of Revenue 036‐0000519180‐02 101 ∙ Operating Checking ‐1,127.42
036‐0000519180‐02 225 ∙ State Withholding 1,127.42 ‐1,127.42
TOTAL 1,127.42 ‐1,127.42
21226 Liability Check 03/24/2021 Delta Dental 101 ∙ Operating Checking ‐196.18
Supplemental Dental 169.88 ‐169.88
Supplemental Vision 26.30 ‐26.30
TOTAL 196.18 ‐196.18
EFT Liability Check 03/31/2021 Aflac MCY18 101 ∙ Operating Checking ‐246.76
MCY18 Aflac 246.76 ‐246.76
TOTAL 246.76 ‐246.76
21227 Bill Pmt ‐Check 03/24/2021 Ace Hardware 101 ∙ Operating Checking ‐6.98
Bill 03/15/2021 898 ∙ Building and Grounds 6.98 ‐6.98
TOTAL 6.98 ‐6.98
Page 4 of 78:00 PM Deer Grove EMS District
04/06/21
Bill Payment Detail
March 2021
Num Type Date Name Memo Account Original Amount Paid Amount
21228 Bill Pmt ‐Check 03/24/2021 AED Superstore AHA Heartsaver materials 101 ∙ Operating Checking ‐209.00
1855099 Bill 03/23/2021 AHA Heartsaver materials 791 ∙ Training Center Expense 209.00 ‐209.00
TOTAL 209.00 ‐209.00
21229 Bill Pmt ‐Check 03/24/2021 Bound Tree Medical, LLC IO Trainer 101 ∙ Operating Checking ‐353.00
83980806 Bill 03/09/2021 IO Trainer 852 ∙ Training Medical Supplies 353.00 ‐353.00
TOTAL 353.00 ‐353.00
21230 Bill Pmt ‐Check 03/24/2021 Deerfield Fire Department February St 2 Phone/Internet 101 ∙ Operating Checking ‐107.32
12 Bill 03/15/2021 February St 2 Phone/Internet 770 ∙ Communications 107.32 ‐107.32
TOTAL 107.32 ‐107.32
21231 Bill Pmt ‐Check 03/24/2021 Dinges Fire Company Boots 101 ∙ Operating Checking ‐262.00
17930 Bill 03/15/2021 Boots 840 ∙ Equipment/Non‐Disposable 262.00 ‐262.00
TOTAL 262.00 ‐262.00
21232 Bill Pmt ‐Check 03/24/2021 Eagle Engraving, Inc. Badges 101 ∙ Operating Checking ‐442.80
2021‐1543 Bill 03/24/2021 Badges 810 ∙ EMT Recognition 442.80 ‐442.80
TOTAL 442.80 ‐442.80
21233 Bill Pmt ‐Check 03/24/2021 Groman Inc. Neb/Non rebreather masks 101 ∙ Operating Checking ‐593.47
14‐12479 Bill 03/09/2021 Neb/Non rebreather masks 850 ∙ Medical Supplies 593.47 ‐593.47
TOTAL 593.47 ‐593.47
21234 Bill Pmt ‐Check 03/24/2021 Horstman Computers Tablet repair 101 ∙ Operating Checking ‐59.50
2047401 Bill 03/16/2021 tablet repair 775 ∙ IT expenses 59.50 ‐59.50
TOTAL 59.50 ‐59.50
21235 Bill Pmt ‐Check 03/24/2021 Jackson Lewis P.C. Legal Fees 101 ∙ Operating Checking ‐1,484.00
7733824 Bill 03/11/2021 Legal fees 880 ∙ Legal Fees 1,484.00 ‐1,484.00
TOTAL 1,484.00 ‐1,484.00
21236 Bill Pmt ‐Check 03/24/2021 Life‐Assist, Inc. Misc Medical Supplies 101 ∙ Operating Checking ‐827.69
1085194 Bill 03/22/2021 Misc Medical Supplies 850 ∙ Medical Supplies 827.69 ‐827.69
TOTAL 827.69 ‐827.69
Page 5 of 78:00 PM Deer Grove EMS District
04/06/21
Bill Payment Detail
March 2021
Num Type Date Name Memo Account Original Amount Paid Amount
21237 Bill Pmt ‐Check 03/24/2021 O'Reilly Auto Parts Battery, Battery boc, battery charger 101 ∙ Operating Checking ‐153.06
4331‐360345 Bill 03/17/2021 Battery, Battery boc, battery charger 829 ∙ Vehicle Maintenance 153.06 ‐153.06
TOTAL 153.06 ‐153.06
21238 Bill Pmt ‐Check 03/24/2021 Piggly Wiggly Snacks 101 ∙ Operating Checking ‐12.17
Bill 03/01/2021 Snacks 810 ∙ EMT Recognition 12.17 ‐12.17
TOTAL 12.17 ‐12.17
Bill Pmt ‐CCard 03/03/2021 Bound Tree Medical, LLC Misc Medical Supplies One Card ‐ Office Use Only ‐250.40
83973415 Bill 03/03/2021 Misc Medical Supplies 850 ∙ Medical Supplies 250.40 ‐250.40
TOTAL 250.40 ‐250.40
Bill Pmt ‐CCard 03/24/2021 Airgas USA, LLC One Card ‐ Office Use Only ‐87.55
9110275399 Bill 02/23/2021 O2 850 ∙ Medical Supplies 27.20 ‐27.20
9977607707 Bill 02/28/2021 O2 Rental 850 ∙ Medical Supplies 60.35 ‐60.35
TOTAL 87.55 ‐87.55
Bill Pmt ‐CCard 03/24/2021 Verizon Wireless One Card ‐ Office Use Only ‐354.62
9873067546 Bill 02/10/2021 Car 79 Jet pack 770 ∙ Communications 30.03 ‐30.03
M81 Jet pack 770 ∙ Communications 30.03 ‐30.03
M80 phone 770 ∙ Communications 1.22 ‐1.22
M81 phone 770 ∙ Communications 0.98 ‐0.98
M78 phone 770 ∙ Communications 1.43 ‐1.43
C79 phone 770 ∙ Communications 0.98 ‐0.98
M80 cradlepoint 770 ∙ Communications 30.05 ‐30.05
Chief 770 ∙ Communications 52.66 ‐52.66
M78 cradlepoint 770 ∙ Communications 30.05 ‐30.05
9875194397 Bill 03/10/2021 Car 79 Jet pack 770 ∙ Communications 30.03 ‐30.03
M81 Jet pack 770 ∙ Communications 30.05 ‐30.05
M80 phone 770 ∙ Communications 1.41 ‐1.41
M81 phone 770 ∙ Communications 0.98 ‐0.98
M78 phone 770 ∙ Communications 1.00 ‐1.00
C79 phone 770 ∙ Communications 0.98 ‐0.98
M80 cradlepoint 770 ∙ Communications 30.05 ‐30.05
Chief 770 ∙ Communications 52.66 ‐52.66
M78 cradlepoint 770 ∙ Communications 30.03 ‐30.03
TOTAL 354.62 ‐354.62
Bill Pmt ‐CCard 03/24/2021 TDS Station 1 phone/internet One Card ‐ Office Use Only ‐127.58
Page 6 of 78:00 PM Deer Grove EMS District
04/06/21
Bill Payment Detail
March 2021
Num Type Date Name Memo Account Original Amount Paid Amount
Bill 03/22/2021 April Internet 770 ∙ Communications 59.00 ‐59.00
April phone/fax 770 ∙ Communications 68.58 ‐68.58
TOTAL 127.58 ‐127.58
Bill Pmt ‐CCard 03/26/2021 Society Insurance Work Comp One Card ‐ Office Use Only ‐1,924.53
Bill 03/12/2021 Work Comp 722 ∙ Workmans Comp 1,924.53 ‐1,924.53
TOTAL 1,924.53 ‐1,924.53
Bill Pmt ‐CCard 03/30/2021 Gordon Flesch Feb Copies One Card ‐ Office Use Only ‐27.57
IN13249226 Bill 03/07/2021 Feb Copies 740 ∙ Office Equipment (expense) 27.57 ‐27.57
TOTAL 27.57 ‐27.57
Page 7 of 78:03 PM Deer Grove EMS District
04/06/21 Credit Card Purchases
Accrual Basis March 2021
Date Source Name Memo Split Amount
301 · One Card
One Card - Eric Lang
03/01/2021 Menards USB 829 · Vehicle Maintenance 9.98
03/04/2021 EBay Radio Battery 840 · Equipment/Non-Dispos... 22.55
03/05/2021 Embroidery Professionals Jacket/embroidery/Logo 860 · Clothing 99.21
03/13/2021 Menards Misc Rehab Trailer Supplies 840 · Equipment/Non-Dispos... 24.45
03/15/2021 EBay Radio Battery 840 · Equipment/Non-Dispos... 22.55
03/17/2021 National Registry EMT Chief NREMT 825 · Chief Continuing Educa... 25.00
03/17/2021 Championship Awards Name plates 898 · Building and Grounds 82.98
03/21/2021 Menards Misc Rehab Trailer Supplies 840 · Equipment/Non-Dispos... 52.75
03/22/2021 Superbright LEDs LED strip lights 840 · Equipment/Non-Dispos... 129.14
03/22/2021 PayPal Fan - rehab trailer 840 · Equipment/Non-Dispos... 89.46
03/24/2021 Costco -SPLIT- 87.98
03/26/2021 Seville Classics Tech and Wiring Cabinet 898 · Building and Grounds 129.99
Total One Card - Eric Lang 776.04
One Card - Mandy Cysiewski
03/01/2021 Industrial Safety Products Batteries 860 · Clothing 63.00
03/06/2021 Amazon.com Letters for Letterboard 898 · Building and Grounds 13.99
03/10/2021 Amazon.com Bed Covers 898 · Building and Grounds 189.34
03/12/2021 USPS Commission Packets 742 · Office Supplies 8.00
03/13/2021 PayPal Fan - Rehab Trailer 840 · Equipment/Non-Dispos... 102.87
03/18/2021 Amazon.com Timer/Motion Sensor switches 898 · Building and Grounds 136.38
Total One Card - Mandy Cysiewski 513.58
Total 301 · One Card 1,289.62
TOTAL 1,289.62
Page 18:04 PM Deer Grove EMS District
04/06/21 Payroll Transaction Detail
March 2021
Date Num Type Source Name Payroll Item Qty Amount
03/12/2021 DD Paycheck Anders, Devon C Regular Hourly Rate 61 1,372.50
Anders, Devon C Overtime Hourly Rate 11 371.25
Anders, Devon C Regular Hourly Rate 3 67.50
1,811.25
03/26/2021 DD Paycheck Anders, Devon C Regular Hourly Rate 65 1,462.50
Anders, Devon C Overtime Hourly Rate 8 270.00
Anders, Devon C Vacation Hourly Rate 15 337.50
Anders, Devon C Vacation OT Hourly Rate 9 303.75
2,373.75
03/12/2021 DD Paycheck Antoniewicz, Lisa M Regular Hourly Rate 53.5 1,538.13
Antoniewicz, Lisa M Overtime Hourly Rate 18.5 797.91
Antoniewicz, Lisa M Regular Hourly Rate 21 603.75
Antoniewicz, Lisa M Overtime Hourly Rate 6 258.78
Antoniewicz, Lisa M Regular Hourly Rate 2 57.50
Antoniewicz, Lisa M Vacation Hourly Rate 3.5 100.63
Antoniewicz, Lisa M Vacation OT Hourly Rate 2.5 107.83
3,464.53
03/26/2021 DD Paycheck Antoniewicz, Lisa M Regular Hourly Rate 42 1,207.50
Antoniewicz, Lisa M Overtime Hourly Rate 6 258.78
Antoniewicz, Lisa M Regular Hourly Rate 29 833.75
Antoniewicz, Lisa M Overtime Hourly Rate 3 129.39
Antoniewicz, Lisa M Vacation Hourly Rate 9 258.75
Antoniewicz, Lisa M Vacation OT Hourly Rate 11 474.43
3,162.60
03/26/2021 DD Paycheck Bartlett, Lindsay E Regular Hourly Rate 2 38.00
Bartlett, Lindsay E Regular Hourly Rate 12 228.00
266.00
03/12/2021 DD Paycheck Belden, Elliott H Regular Hourly Rate 67 1,555.07
Belden, Elliott H Overtime Hourly Rate 13 452.66
Belden, Elliott H Regular Hourly Rate 2 46.42
2,054.15
03/26/2021 DD Paycheck Belden, Elliott H Regular Hourly Rate 76 1,763.96
Belden, Elliott H Overtime Hourly Rate 20 696.40
Belden, Elliott H Regular Hourly Rate 4 92.84
2,553.20
Page 18:04 PM Deer Grove EMS District
04/06/21 Payroll Transaction Detail
March 2021
Date Num Type Source Name Payroll Item Qty Amount
03/12/2021 DD Paycheck Bischel, Bryce T Weekday Stipend 2 36.00
Bischel, Bryce T Weekend Stipend 1 18.00
54.00
03/12/2021 DD Paycheck Campbell, Erin A Regular Hourly Rate 2 38.00
38.00
03/26/2021 DD Paycheck Campbell, Erin A Regular Hourly Rate 7 133.00
133.00
03/12/2021 DD Paycheck Cummings, Ross E Regular Hourly Rate 64 1,440.00
Cummings, Ross E Overtime Hourly Rate 8 270.00
1,710.00
03/26/2021 DD Paycheck Cummings, Ross E Regular Hourly Rate 78.5 1,766.25
Cummings, Ross E Overtime Hourly Rate 19.5 658.13
Cummings, Ross E Regular Hourly Rate 1.5 33.75
2,458.13
03/12/2021 DD Paycheck Cysiewski, Mandy J Regular Hourly Rate 27 486.00
Cysiewski, Mandy J Sick Hourly Rate 5 90.00
Cysiewski, Mandy J Training Attendance Stipend 1 18.00
594.00
03/26/2021 DD Paycheck Cysiewski, Mandy J Regular Hourly Rate 25 450.00
Cysiewski, Mandy J Vacation Hourly Rate 4 72.00
Cysiewski, Mandy J Sick Hourly Rate 3 54.00
576.00
03/12/2021 DD Paycheck Ennis, Jamie L Weekend Stipend 2 36.00
36.00
03/12/2021 DD Paycheck Fedorowicz, Samantha E Regular Hourly Rate 2 38.00
38.00
03/26/2021 DD Paycheck Fedorowicz, Samantha E Regular Hourly Rate 20 380.00
380.00
03/12/2021 DD Paycheck Griffin, Elisabeth A Weekday Stipend 4 72.00
Griffin, Elisabeth A Training Attendance Stipend 1 18.00
90.00
Page 28:04 PM Deer Grove EMS District
04/06/21 Payroll Transaction Detail
March 2021
Date Num Type Source Name Payroll Item Qty Amount
03/12/2021 DD Paycheck Hartman, Michael D Weekday Stipend 1 18.00
Hartman, Michael D Training Attendance Stipend 1 18.00
36.00
03/12/2021 DD Paycheck Hinchley, Clairissa K Regular Hourly Rate 2 38.00
Hinchley, Clairissa K Regular Hourly Rate 12 228.00
266.00
03/26/2021 DD Paycheck Hinchley, Clairissa K Regular Hourly Rate 12.25 232.75
232.75
03/12/2021 DD Paycheck Hromatko, Cory D Regular Hourly Rate 12 228.00
228.00
03/26/2021 DD Paycheck Hromatko, Cory D Regular Hourly Rate 12 228.00
228.00
03/12/2021 DD Paycheck Klein, Keagan T Weekday Stipend 4 72.00
Klein, Keagan T Training Attendance Stipend 1 18.00
90.00
03/12/2021 DD Paycheck Lang, Eric A Salary 80 3,367.31
3,367.31
03/26/2021 DD Paycheck Lang, Eric A Salary 80 3,367.31
3,367.31
03/12/2021 DD Paycheck Larson, Ryan T Weekend Stipend 4 72.00
72.00
03/12/2021 DD Paycheck Lasko, Wendy J Regular Hourly Rate 79 1,833.59
Lasko, Wendy J Overtime Hourly Rate 17 591.94
Lasko, Wendy J Regular Hourly Rate 1 23.21
2,448.74
03/26/2021 DD Paycheck Lasko, Wendy J Regular Hourly Rate 63 1,462.23
Lasko, Wendy J Overtime Hourly Rate 8 278.56
1,740.79
03/12/2021 DD Paycheck Linley, Alecia M Weekday Stipend 1 18.00
18.00
Page 38:04 PM Deer Grove EMS District
04/06/21 Payroll Transaction Detail
March 2021
Date Num Type Source Name Payroll Item Qty Amount
03/12/2021 DD Paycheck Luebke, Joshua R Training Attendance Stipend 1 18.00
18.00
03/26/2021 DD Paycheck Martin, Alexa S Regular Hourly Rate 2 38.00
Martin, Alexa S Regular Hourly Rate 18.75 356.25
394.25
03/12/2021 DD Paycheck McMullen, Jeremy B Weekday Stipend 18 324.00
McMullen, Jeremy B Weekend Stipend 30 540.00
McMullen, Jeremy B Training Attendance Stipend 1 18.00
882.00
03/12/2021 DD Paycheck Mickelson, Matthew A Regular Hourly Rate 53 1,139.50
Mickelson, Matthew A Overtime Hourly Rate 8 258.00
Mickelson, Matthew A Regular Hourly Rate 3 64.50
Mickelson, Matthew A Overtime Hourly Rate 11 354.75
Mickelson, Matthew A Vacation Hourly Rate 24 516.00
2,332.75
03/26/2021 DD Paycheck Mickelson, Matthew A Regular Hourly Rate 56 1,204.00
Mickelson, Matthew A Overtime Hourly Rate 28 903.00
Mickelson, Matthew A Vacation Hourly Rate 24 516.00
2,623.00
03/12/2021 DD Paycheck Regali, Trevor C Regular Hourly Rate 9 171.00
171.00
03/26/2021 DD Paycheck Regali, Trevor C Regular Hourly Rate 23 437.00
437.00
03/12/2021 DD Paycheck Salov, Courtney A Regular Hourly Rate 24 456.00
456.00
03/26/2021 DD Paycheck Salov, Courtney A Regular Hourly Rate 21 399.00
399.00
03/12/2021 DD Paycheck Sanders, Seth C Regular Hourly Rate 81 1,822.50
Sanders, Seth C Overtime Hourly Rate 18 607.50
2,430.00
Page 48:04 PM Deer Grove EMS District
04/06/21 Payroll Transaction Detail
March 2021
Date Num Type Source Name Payroll Item Qty Amount
03/26/2021 DD Paycheck Sanders, Seth C Regular Hourly Rate 56 1,260.00
Sanders, Seth C Overtime Hourly Rate 16 540.00
Sanders, Seth C Vacation Hourly Rate 24 540.00
2,340.00
03/12/2021 DD Paycheck Schlicht, Trevor A Regular Hourly Rate 80 1,720.00
Schlicht, Trevor A Overtime Hourly Rate 16 516.00
2,236.00
03/26/2021 DD Paycheck Schlicht, Trevor A Regular Hourly Rate 64 1,376.00
Schlicht, Trevor A Overtime Hourly Rate 8 258.00
1,634.00
03/12/2021 DD Paycheck Schultz, Lisa M Weekday Stipend 1 18.00
Schultz, Lisa M Weekend Stipend 2 36.00
54.00
03/26/2021 DD Paycheck Sefcik, Daniel D Regular Hourly Rate 8 152.00
152.00
03/12/2021 DD Paycheck Severson, Erik L Weekday Stipend 3 54.00
Severson, Erik L Training Attendance Stipend 1 18.00
72.00
TOTAL 50,518.51
Page 58:13 PM Deer Grove EMS District
04/06/21 Deposit Detail
March 2021
Type Date Name Memo Account Amount
General Journal 03/31/2021 LifeQuest Payment Received - Overpayment Returns - March 105 · Hometown Bank 56,518.83
LifeQuest Payment Received - Overpayment Returns - March 1210 · Lifequest Receivables -56,518.83
TOTAL -56,518.83
Deposit 03/29/2021 Deposit 103 · Savings bank of Deerfield 521,385.01
United States Treasury Deposit 4999 · Uncategorized Income -451.71
Sales Receipt 03/08/2021 Town of Cottage Grove 1499 · Undeposited Funds -164,235.34
Sales Receipt 03/11/2021 Village of Deerfield 1499 · Undeposited Funds -62,804.24
Sales Receipt 03/26/2021 Village of Cottage Grove{c} 1499 · Undeposited Funds -277,108.19
Sales Receipt 03/26/2021 Town of Pleasant Springs 1499 · Undeposited Funds -16,785.53
TOTAL -521,385.01
Deposit 03/31/2021 Interest 103 · Savings bank of Deerfield 56.69
Interest 640 · Interest Earned -56.69
TOTAL -56.69
Deposit 03/31/2021 Interest 101 · Operating Checking 1.00
Interest 640 · Interest Earned -1.00
TOTAL -1.00
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