Crisis Response Plan Ready Reference Guide 2021 2022
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Crisis Response Plan
Ready Reference Guide
2021 – 2022
James Rumsey Technical Institute
Emergency Code Procedures
On Site-Emergency Evacuation Procedures
* Follow predetermined fire drill procedures/routes unless otherwise announced.
* Get aid for physically handicapped students and staff.
* Take class list/attendance data and supervise students’ exit from room.
* Close classroom windows; lock door; last person to leave room closes door; turn lights off.
* Monitor and maintain your group of students a safe distance from building and driveway.
* Know evacuation site if directed to leave campus
“This is a Lockdown”
* Stop Instruction.
* Check hallways and admit students close to your room.
* Lock doors and windows.
* Move students away from windows.
* Turn lights off.
* Ignore all alarms and bells.
* Restrict use of cell phones.
“This is a Modified Lockdown”. On Site-Emergency Team Responds.
On-Site Emergency Team: Donna Van Metre, Russell Penner, Andrew Albright, Carla Cacicia, Mary
Anne Sullivan, Steve Harris
* Follow directions from the intercom announcements.
* Take attendance and keep your students together.
* DO NOT release students to parents/guardians without permission from the administrator in charge.
* Restrict use of cell phones.
* Report to the administrator-in-charge any unusual occurrences.
* Follow bells and alarms unless otherwise directed.
“This is a Medical Emergency”. Code Blue Team Responds.
Code Blue Team: Steve Harris, School Administration, and Day Custodial Staff
* Keep students in the classroom.
* Assist in clearing the emergency area.
* Respond to fire alarms.
* Ignore class changes.
* Restrict use of cell phones.
Announcement: “This is the all clear.”
* Listen for a valid-designed command.
* Report missing students to the office.
* Resume normal classroom activities.
Emergency Lockdown
Assigned Areas and Responsibilities
If possible, all administration and support staff report to main office.
Day custodian: Secure all outside doors.
Secretaries: Contact assigned schools and facilities.
Teachers: Check hallways for students, admit them to your room, close and lock all windows and doors, and turn
lights off.
Students are to be moved from line of sight of a door or window.
Students are to remain as quiet as possible.
Be sure to stop all instruction.
If your office is separate from the classroom, be sure that the office is secured and locked.
Hallway Monitoring
MaryAnne Sullivan: C1 – Welding
Russell Penner: Main Office – C1
Andrew Albright: Academic Wing through A wing
Carla Cacicia: FlagPole
Lora Layhew: Assembly Area - D wing
Donna Van Metre: Main Office/Floater
IF THERE IS AN INTRUDER IN THE BUILDING, AND YOU FEEL YOU ARE ABLE TO GET YOUR STUDENTS
AND YOURSELF OUT SAFELY, THEN
GET OUT OF THE BUILDING!!!!!Mission Statement
Among the many blessings of living in Berkeley County, West Virginia, is the community spirit that drives the
common goal of educators and emergency service agencies: to safeguard our children. Though a frontrunner in
compiling a manual of school emergency procedures eight years ago, the School Emergency Procedures Planning
Committee--composed of educators and representatives from all emergency response agencies--wanted to update,
modify, and discuss further improvements to our original work.
Our mission remains the same: to prepare educators and emergency services personnel for the safe and timely
management of school emergencies. These emergencies include a variety of things, such as weapons, kidnapping,
etc. as well as those created by weather anomalies (floods or tornadoes), and facility malfunctions (e.g., a gas leak.)
The design of this 2021/2022 manual is meant to simplify the inclusion of future additions or modifications of material.
Space for site-specific information and notes makes this a viable document for all schools.
Thanks to our colleagues in Paducah, Kentucky, who shared their experiences and manuals. Our original format and
topics in 1997 came from the Berkeley County School District of South Carolina. To these and all our colleagues who
have experience tragedies, we acknowledge our indebtedness to your steadying professionalism and enduring
humanity during unimaginable circumstances.
James Rumsey Technical Institute’s Safe Schools Committee
Donna Van Metre ................................................................................................................................Director/Principal
Mr. Russell Penner ............................................................................................................................Assistant Principal
Mr. Andrew Albright ...........................................................................................................................Assistant Principal
Ms. Carla Cacicia ...........................................................................................................................................Counselor
John Vanorsdale....................................................................................................................Criminal Justice Instructor
Ken Dombroski .......................................................................................................................... Truck Driving Instructor
David Gerda ........................................................................................................................................... Math Instructor
Abbreviations
BOE ....................................................................... Board of Education JIC ................................................................. Joint Information Center
CCT ....................................................... Crisis Communications Team LSIC .............................................. Local School Improvement Council
CRP.................................................................... Crisis Response Plan SDS ....................................................................... Safety Data Sheets
CRPT ............................................... Crisis Response Planning Team NIMS ....................................... National Incident Management System
CRT .................................................................. Crisis Response Team PA .................................................................... Public Address System
DHHR ................................. Department of Health/Human Resources PIO .............................................................. Public Information Officer
EMA ................................................ Emergency Management Agency SRO ............................................................... School Resource Officer
HAZMAT ............................................................ Hazardous Materials UC ........................................................................... Unified Command
IC......................................................................... Incident Commander WVDHSEM .......... WV Division of Homeland Security and Emergency
ICP ................................................................. Incident Command Post Management
ICS ............................................................ Incident Command SystemEmergency Response Preparation
Preplanning
Know critical information about your staff:
o Names/numbers of on-site personal cell phones;
o Current First Aid/CPR training;
o Individual strengths/weaknesses in emergency situations.
Know critical information about your facility:
o Utilities cut-off sites;
o Periods when staff/rooms are unassigned;
o Areas of structural weaknesses—leaky roof, unstable bleachers, etc.
o Places where people/devices can be concealed;
o How/where to safely exit physically handicapped students and staff.
Know critical information about your campus:
o Accommodations for emergency “traffic overload;”
o Area for Emergency Command Center;
o Places where students, intruders, or devices could be hidden.
Know critical information about your evacuation site:
o Periodic references to its location as reminder for students and staff;
o Limitations/safety concerns (e.g., crossing a highway);
o Designated areas for parents, emergency services, media, and first aid.
Place school emergency check list in guidebook binder.
Check inventory in Health “Grab Bag”.
Visitors
Without exception, require staff & visitor badges; lock all doors but main entrance(s).
Evacuation
Drill routes out of the building to campus locations and to other designated site.
Turn off alarm after evacuation to better hear victims/intruders/responders.
Room Clearance
Turn lights off; close windows and doors.
Use tamperproof tape/other method to show that areas (esp. bathrooms) are empty.
911 Calls
Be prepared to stay on phone and answer questions including:
Physical location of school and specific area of problem
Caller’s name and site phone number
Details of incident: include any machine/substance/weapon involved
Details/descriptions/conditions of perpetrator/victim/injuries
Anticipated complications
On-site staff trained in First Aid/CPR
Special RemindersEmergency Phone Numbers
Berkeley County Schools:
Board of Education ................................................................................................................................................... 304-267-3500
Communications Office ............................................................................................................................................ 304-267-3588
Maintenance ............................................................................................................................................................. 304-267-3519
Transportation ..........................................................................................................................................................304-267-3575
Jefferson County Schools:
Board of Education ................................................................................................................................................... 304-725-9741
Transportation .......................................................................................................................................................... 304-725-7664
Morgan County Schools:
Board of Education ................................................................................................................................................... 304-258-2430
Transportation .......................................................................................................................................................... 304-258-1685
Animal Control Warden (Emergency) ....................................................................................................................................... 911
Animal Control Warden (Non-Emergency) ............................................................................................................... 304-263-4729
Office of Homeland Security and Emergency Management..................................................................................... 304-263-1345
Central Dispatch (Emergency) ................................................................................................................................................. 911
Central Dispatch (Business/Non-Emergency) .......................................................................................................... 304-263-1330
Hospitals
Berkeley Medical Center .......................................................................................................................................... 304-264-1000
Berkeley Medical Center (E.R.) ............................................................................................................................... 304-264-1357
Jefferson Medical Center.......................................................................................................................................... 304-728-1600
Meritus Hospital (Hagerstown) ................................................................................................................................. 301-790-8000
Winchester Medical Center ...................................................................................................................................... 540-536-8000
Martinsburg Fire Department.................................................................................................................................... 304-264-2111
Poison Control .......................................................................................................................................................... 800-642-3625
Police (Emergency) .................................................................................................................................................................. 911
Berkeley County Sheriff ............................................................................................................................................ 304-267-7000
Martinsburg City ....................................................................................................................................................... 304-264-2100
WV State Police........................................................................................................................................................ 304-725-9779
Utilities (Non-Emergency)
Allegheny Power (Respond – “Outage”).................................................................800-255-3443 or (911 for emergency shut off)
Roach Energy (Propane) .......................................................................................................................................... 304-263-3329
Frontier Telephone ................................................................................ 877-462-4008 (Service)/888-478-8525 (Business Office)
Water/Sewer
Berkeley County Sewer Department ................................................................ 304-263-8566 / 304-271-5189 (On Call Operator)
Berkeley County Public Service Water .............................................................. (James Rumsey & Hedgesville) …304-267-4600
WV Division of Environmental Protection – Spill Line ........................................................................................... 1-800-642-3074
Hedgesville Fire Department ............................................................................................304-754-3662 (Mike Nichols Fire Chief)
Other:Introduction 1. Site-Specific Emergency Information 2. Emergency Response Preparation 3. Lockdown/Code Red Procedure
Remember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
Site Specific School Emergency Information 304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
School email address: dvanmetre@access.k12.wv.us 304-267-3500 - Berkeley County Schools/Speed Dial 003
Chain of Command Emergency Situation
1. Donna Van Metre – Director/Principal
2. Russell Penner– Assistant Principal
3. Andrew Albright – Assistant Principal
4. Carla Cacicia – Counselor
5. Mary Anne Sullivan – Special Services Coordinator BCS
6. Lora Layhew – Special Services Coordinator JCS/MCS
6. Steve Harris – Fire Science/EMS
Chain of Command Emergency Situation - After-Hours Building Emergency
1. Mrs. Donna Van Metre – Director/Principal – 304-616-1080
2. Mr. Russell Penner – Assistant Principal – 814-494-2271
3. Mr. Andrew Albright – 540-931-5939
Chain of Command Emergency Situation - After-Hours Student Emergency (Dorms)
1. Mrs. Donna Van Metre – Director/Principal – 304-616-1080
2. Mr. Russell Penner – Assistant Principal – 814-494-2271
3. Mr. Andrew Albright – Assistant Principal - 540-931-5939
4. Mrs. Carla Cacicia – Counselor – 304-263-7835/304-582-3416Evacuation Site/Procedures
Primary Evacuation Site – Truck Driving/Diesel
Evacuation Site/Procedures - Primary Evacuation Site – Truck Driving/Diesel
- Director/Principal will lead to the evacuation site and setup proper communications.
- ACE Assistant Principal will run final communication from front office and help clear all buildings.
- HS Assistant Principal will communicate and direct all faculty, students and staff toward evacuation site. Check academic and all
technical classrooms to ensure a complete evacuation. Including Child Care, HVAC Building, and dorms.
- The school counselor and one (1) secretarial staff member will evacuate with student’s rosters, and one (1) two-way radio to be
taken with them).
- Front desk secretary is responsible for High School Data and Postsecondary Data Form Records notebooks. Along with, the black
file box, defibrillator, first aid kit, and employee emergency information. (cart for items under front desk)
- Learning Center staff will take Coding students to evacuation site.
- Welding instructor will take Automotive and EMS student to evacuation site.
- Therapeutic services II instructor will take Therapeutic service I students to evacuation site.
- EMT/Fire Science and Therapeutic I instructors will assist along the evacuation route.
- High School Automotive instructor will use the school van to transport special needs students and individuals with mobility issues to
evacuation site, form HS auto shop.
- Support Service personal will work in main hallway directing faculty, staff and students toward evacuation site.
- Custodial Staff will secure all doors, clear facilities and turn off any necessary utilities.
- All ACE instructors and adult students will evacuate to Truck Driving/ Diesel.
- Administration (1), secretarial (1), and custodial staff will remain at the school as conditions warrant.
Site Evacuation Procedures - “Run, Hide, Fight”
Student evacuation will occur on the East and South hallway exits doors 33 & 29. If emergency conditions prohibit this exit.
STAFF and students should use discretions on safest exist and meet at evacuation site Truck Driving/Diesel.
If an alternate exit route is required, take safest route. South-East path through woods or behind Grove Center/Tower building.
Instructors are to secure their rooms (lock doors/close windows/turn lights off) and evacuate with their students. All instructors are to
take class rosters.
Take role prior to evacuation and upon reaching evacuation site. Instructors are to remain with their students at all times.
All staff are to have their cell phones on for “school related” communication.
Do not post any communications on social media or contact outside individuals.
Childcare students will walk to James Rumsey Technical Institute and then exit through upper tech wing, doors 33 & 29. Special needs
will be transported to the evacuation site.
Truck Driving/Diesel instructor and students should remain in their classrooms unless otherwise instructed. Driver Education will go to
Truck Driving/Diesel.Facility Monitoring/Utility Shut-off Remember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
The following persons are responsible for monitoring the following areas: 304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
Mrs. Donna Van Metre - Administrator in Charge (Main Office) 304-267-3500 - Berkeley County Schools/Speed Dial 003
Ms. Russell Penner/Andrew Albright- Site Coordinator (Location of
incident)
Mrs. Carla Cacicia /Mr. Michael Pheasant- Police & Fire Coordinator (Directs to site of incident)
Ms. Mary Anne Sullivan/Mrs. Lora Layhew - Sweep Team Coordinators (Check hallways and
classrooms) Karen Light - Main Office Contact/Media Communicator
The following persons are responsible for utility shut-off:
Utility Location Day Night
Electric Mechanical Room Michael Pheasant Mike Files
Acetylene Shutoff Welding Kyle Albright Mike Files
Oxygen Shutoff Welding Kyle Albright Mike Files
Acetylene Shutoff HVAC – Annex Building Becky Nelson Mike Files
Oxygen Shutoff HVAC – Annex Building Becky Nelson Mike Files
Acetylene Shutoff Electromechanical Technology Eric Armer David LeVardi
Oxygen Shutoff Electromechanical Technology Eric Armer David LeVardi
Propane Gas HVAC Becky Nelson Mike Files
Propane Gas Kitchen (outside corner) Michael Pheasant David LeVardi
Water Outside Shutoff Michael Pheasant Bruce Blake
Fire Alarm Room G12 Administration/ Michael Pheasant Mike Files
Fire Alarm HVAC Annex Becky Nelson Mike Files
Sprinkler System E1 - Closet (Mr. Arntz’ room) Administration/Michael Pheasant David LeVardi
Oil HVAC – Annex Building Becky Nelson/Michael Pheasant Mike Files
HVAC To Be Updated
Staff Trained in First Aid and CPR
John Vanorsdale, Becky Lockhart, Jessica Firl, Regina Jackson, Carole Spessert, Amy Files, Steve Harris, Joan Albright
Staff Trained in AED – Box located in Cafeteria – Contact Steve Harris
Steve Harris, Regina Jackson, Joan Albright, Becky Lockhart, Carole Spessert
Cell Phone Numbers (Emergency Use Only) – Not for Publication
Albright, Andrew .................. 540-931-5939 Files, Amy ............................. 304-279-0458 Lockhart, Becky………………240-520-7343
Albright, Kyle ....................... 304-433-5195 Files, Mike............................. 304-886-2037 Morgan, Dave…………………304-676-6962
Albright, Joan………………. 304-671-2450 Firl, Jessica ........................... 619-243-6705 Nelson, Becky....................... 304-676-9936
Armer, Eric .......................... 304-596-4776 Gerda, David......................... 304-820-5501 Odom, Ron ........................... 304-813-1863
Arntz, Cliff ............................ 304-676-9121 Grove, Lori ............................ 304-279-1203 Penner, Russell ……………...814-494-2271
Cunningham, Lauren………304-676-5980 Harris, Steve ......................... 304-283-1083 Pheasant, Mike ..................... 304-676-7048
Ball, Kenda .......................... 304-676-0809 Heath, Betsy…………………304-676-3031 Pressens, Troy……………….304-261-7438
Ball, Robert.......................... 307-702-3791 Jackson, Regina…………….304-839-8797 Price, Kevin .......................... 304-579-7440
Barrett Philip………………...304-582-0926 Lantz, Skip ............................ 304-671-6865 Spessert, Carole ................... 304-582-3001
Bennett, Wayne ................... 304-671-3743 Layhew, Lora…………………304-6762572 Sullivan, Mary Anne.............. 304-671-6141
Blake, Bruce ........................ 304-261-7556 LeVardi, David ...................... 304-433-7460 Van Metre, Donna ................ 304-616-1080
Blake, Dianna ...................... 304-261-7663 Light, Karen .......................... 304-901-9182 Vanorsdale, John.................. 304-279-5646
Breeden, Jim ....................... 304-616-6850 Lockhart, John ...................... 240-520-7136 Zeger, Brian .......................... 304-676-2940
Brown, Steven ..................... 301-491-6161
Christman, Venita ................ 717-977-2995
Eisenhart, Paul .................... 304.876.3017Alarm System Numbers Main Building and Child Care Simplex: Testing, Fire Drills, False Alarms - 1-888-746-7539 Offline: 1-888-746-7539 (Need Account and Password) Service: 1-301-791-1064 Truck Driving, Warehousing/RESA Tower Building Protection One: 1-800-438-4357 Fire Department: 304-263-1330 Intercom System Service In-House Intercom System Service Location of following items: Building Blueprints – Mr. Albright’s Office – Gray Filing Cabinet Mechanical Room Key – Director’s Office Welding shop Deadbolt Key - Director’s Office Keyboard Main Gate Key – Director’s Office Master Key for Academic Wing – Director’s Office – Keyboard Dorm Key/Student List – Carla Cacicia, Michael Pheasant, Russell Penner, Andrew Albright
Remember to Contact
“Lockdown” 304-754-8157 - Diesel/Truck Driving/Speed Dial 031
304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
304-267-3500 - Berkeley County Schools/Speed Dial 003
Plan for Dangerous/Emergency Incidents
During lunch/or to clear halls and bathrooms: send pupils to nearest supervised safe area.
Principal
Determine threatening situation; direct call to 911; dispatcher will call law enforcement.
Announce “This is a Lockdown - disregard bell schedule until further notice”
Shut off alarm signal after any evacuation.
If movement/evacuation is needed, ensure help for physically handicapped.
Make office space available for Emergency Command Center.
Check restrooms, hallways, etc.; place students found there into supervised area
Anticipate influx of parents arriving early to pick up their students, and the media.
Announce “This is the all clear” after emergency has been resolved; debrief staff at end of day.
After incident, consider services of Berkeley County Schools Crisis Intervention Team.
Secretary
Phone 911 with as many details as possible; stay on the line for questions and directives.
Call classrooms to see if all assigned students are accounted for; note missing students; record names of any extra students
added to classroom (e.g., from hallway).
If evacuation is made, take school cell phone and other communication devices.
Have at hand student emergency files, emergency boxes, and school floor plans.
Custodian
Be ready to shut down any utilities if so directed.
May be needed to secure/isolate specific areas of the disaster.
Maintain access routes for emergency personnel and vehicles.
Teachers
Stop Instruction. Do not release students.
Check hallways and admit students close to your room.
Immediately lock doors and windows; maintain distance from them; close blinds, Turn lights off.
Ignore all alarms and bells.
Restrict use of cell phones.
Check names of students in attendance; add those from nearby hallways to your roster.
Report names of missing assigned students now unaccounted for or moved to other areas.
Record significant student information about current emergency/crime.
Maintain calm, quiet atmosphere; keep students in assigned group.
If evacuated: take your notes and class roll data; lights turned off; close door behind you.
Plan ahead for aid in evacuating physically handicapped staff and students.
Staff Unassigned to Students When Lockdown Occurs
Professional and service personnel report to Main Office if walkways are safe.
Superintendent
Determine advisability of early/delayed dismissal of students.
Contact Directors of Maintenance, Transportation, and Pupil Services as needed.Environmental Dangers 1. Biohazards 2. Storm/Hurricane/Flood 3. Tornado/Earthquake
Remember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
Procedures for Handling Biohazards 304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
304-267-3500 - Berkeley County Schools/Speed Dial 003
CAUTION: Deny Entry!
DO double-bag container. If possible, cover spills; wash w/soap & water
DO leave area/crime scene.
DON’T shake or empty container or clean up area.
First Observer
Report the description and location of suspicious materials to principal.
Principal
Announce “This is a Lockdown”;
RAIN: Recognize/Avoid/Isolate the hazard; Notify authorities.
Assign contact with a 911 dispatcher.
Ensure turn off of HVAC and room fans; create critical barrier in affected area.
Close windows and doors to help limit contamination.
Alert staff to specific problem.
If possible, verify return addresses and contents of suspicious package.
List and isolate persons who were in the area of the suspicious material.
Follow recommendations of emergency responders/county Health Department.
Consult with qualified responders before considering evacuation.
Designate quarantine area for individual’s subject to contamination.
Announce: “This is the all clear” when conditions are safe.
Anticipate early arrival of parents to pick up their children.
Prepare Post-Incident Report and arrange for staff debriefing.
Secretary
Phone 911; describe problem and request quiet response.
Have student emergency information and school floor plans in hand.
Custodian
Shut down HVAC and create barrier around suspicious material.
Check unattended areas for closed windows and doors.
Maintain access for emergency personnel and vehicles.
Teachers
Respond immediately to “Lockdown” announcement and follow “Emergency Code Procedures – Lockdown.”
Keep accurate attendance roster at hand.
Shut off all fans/air flow; close windows and doors.
Wait for “all clear” announcement.
NotesRemember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
304-267-3500 - Berkeley County Schools/Speed Dial 003
Severe Thunderstorm/Hurricane/Flood
Storm/Flood WATCH – conditions favorable; staff informed but no action taken.
Storm/Flood WARNING – bad weather will occur; take safe shelter.
Principal
Announce “This is a Modified Lockdown”;
Anticipate early arrival of parents/guardians to pick up students.
Ensure monitoring of weather website/weather station and open/closed roads.
Discuss with custodian potential problem areas: unstable roof section, low-lying areas.
Determine advisability of utilities shutdown.
Apprise staff of both Watch and Warning conditions.
Supervise any needed movement of students/staff to safest areas.
After incident: with qualified staff, assess structural stability/damages and injuries.
Determine need for partial or total evacuation on campus or to another site.
Ensure access for any needed emergency services.
Prepare Post-Incident Report and arrange staff debriefing.
Secretary
Assist in monitoring of weather conditions, road closings, and WVEIS communication.
Have student/teacher emergency files at hand.
Phone 911 as directed by principal.
Custodian
Discuss with principal areas of facility subject to flooding, structural compromise.
Consult with principal any conditions that may warrant shutdown of utilities.
After incident, assess structural stability of facility.
Maintain access for any needed emergency services personnel and vehicles.
Teachers
Respond immediately to “This is a Modified Lockdown”.
Keep attendance/class roster information at hand. Keep your students grouped together.
If moving to safer location is necessary, give clear directions to new location.
Follow directions from the intercom announcements.
DO NOT release students to parents/guardians without permission from the administrator in charge.
Restrict use of cell phones.
Follow bells and alarms unless otherwise directed.
NotesRemember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
304-267-3500 - Berkeley County Schools/Speed Dial 003
Tornado/Earthquake
Tornado WATCH – conditions favorable; staff informed but no action taken.
Tornado WARNING – funnel sighted; take shelter immediately.
CAUTION: Incident may cause activation of sprinkler system.
Principal
Announce “This is a Modified Lockdown”;
Anticipate parents coming to school to pick up children early.
Ensure monitoring of weather website/weather station; put “spotter” in southwest area.
Keep staff apprised of both Watch and Warning designations.
Instigate movement of population to safe areas (e.g., inside walls, narrower halls).
Remove everyone from outdoors, gym, cafeteria, auditorium, and portable buildings.
Discuss with custodian the advisability of shutting down utilities.
After danger passes, give “all clear” signal.
Assess facility damage and any injuries.
Determine necessity of partial or total evacuation.
Assign qualified staff to monitor the injured.
Ensure access for emergency services responders.
Prepare Post-Incident Report and arrange staff debriefing.
Secretary
Assist in monitoring weather information sites and communication.
Have student/teacher emergency files at hand.
Close blinds/curtains; use phones away from windows.
After incident: phone 911; specify type of emergency services needed.
Custodian
If so assigned, monitor weather sighting in southwest area of facility.
Discuss with principal the advisability of shutting down utilities before storm.
After incident, assess structural damage.
Maintain access for emergency personnel and vehicles.
Teachers
Respond immediately to “This is a Modified Lockdown”
Follow directions from intercom announcements.
Emphasize need for calm, quiet behavior; model safe, kneeling posture w/head covered.
Take attendance. Keep attendance/student roll information at hand.
DO NOT release students to parents/guardians without permission from the administrator-in-charge.
If warning occurs, leave any unsafe areas: gym, auditorium, cafeteria, portable buildings, etc.
Stay away from windows; close blinds/curtains/doors.
Lead students to predetermined safe area, e.g., an inside wall, away from windows, under desks, etc.
Report any unusual occurrences (flooding/structural damage, injuries, etc.) to the administrator-in-charge.
Restrict use of cell phones.
Supervise students in safe position--kneeling, head covered and quiet--until “all clear.”
NotesFacility Dangers 1. Bomb Threat 2. Explosion 3. Fire 4. Utilities Malfunction
Remember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
Bomb Threat 304-267-3500 - Berkeley County Schools/Speed Dial 003
CAUTION: DO NOT use radio/cell phone/electronic devices; stay in on/off position.
Principal
Use fire alarm procedures for school evacuation; alert staff
End alarm after evacuation.
Discuss student dismissal option with Superintendent.
Check campus/evacuation site for suspicious devices/containers.
With safety considerations, accompany custodian/other staff to search facility.
Ensure access for emergency vehicles and personnel; anticipate early parent arrival.
Prepare Post-Incident Report and arrange staff debriefing.
Secretary
Phone 911 and maintain phone contact as caller is interrogated.
Remove student emergency files and emergency box to Emergency Command Center.
Custodian
Check facility for unusual devices/noises; do NOT touch.
Maintain access for emergency personnel and vehicles.
Person Who Answers Threatening Phone Call
Use the checklist THEN push *57 to trace call after hang-up. Record the date and time.
Ask:
When is the bomb set to explode? Where is the bomb located? What does it look like?
What will cause it to explode? Who put it there? What is your name/address?
Other information about caller: gender: age: length of call:
Identifying voice characteristics/expressions: (Check all that apply.)
calm _______ excited _______ hoarse _______ angry _______ slurred _______
nasal _______ disguised _______ loud _______ soft _______ normal _______
fast _______ slow _______ stutter _______ accent _______ crying _______
Describe Background Noises
Caller’s Words
Teachers
Respond immediately.
Follow normal evacuation (fire drill) procedures unless otherwise directed.
Take class list/attendance data and supervise students’ exit from rooms.
Close windows; lock door; last person to leave room closes door; turns lights off.
Monitor and maintain your group of students; report those who are unaccounted.
If necessary to leave campus exits sites are: primary – Hedgesville High School, secondary - Independent Bible ChurchRemember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
In Case of Explosion 304-267-3500 - Berkeley County Schools/Speed Dial 003
CAUTION: If sprinkler system activates automatically, floor will be slippery.
Principal
Use loudspeaker system or bullhorn to direct exit procedures.
Decide if pupils/staff stay in protected area of facility or evacuate to campus or off-site.
With qualified staff assistance, evaluate injuries and move as necessary for safety.
Assess structural damage; note suspicious devices.
Ensure access for emergency services responders.
Set up separate areas for media, first aide, etc., as needed.
Announce “all clear” when situation resolved.
Anticipate early arrival of parents to pick up students.
Prepare Post-Incident Report and arrange staff debriefing.
Secretary
Phone 911 with all known details.
Take student/teacher emergency files to Emergency Command Center (Director/Principal’s office).
Custodian
Turn off utilities.
Assess structural damage.
Look for other potentially explosive devices for report only; DO NOT touch or move.
Maintain access for emergency personnel and vehicles.
Teachers
Maintain class roll and attendance information.
Report names of students missing from assigned group.
Get aid for physically handicapped students and staff.
Evacuate as directed: close windows, close & lock doors, turn lights off.
If NOT evacuating: model safe behavior and move away from windows; crouch under desk or similar flat surface; cover face/head; stay
until the “all clear” signal is given.
Continue supervision of students.
Superintendent
Determine student dismissal.
Contact Directors of Maintenance, Transportation, and Pupil Services as needed.
NotesRemember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
Fire Procedures 304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
304-267-3500 - Berkeley County Schools/Speed Dial 003
CAUTION: Activation of sprinkler system will make floor slippery during evacuation.
First Observer
Sound the fire alarm and notify the principal immediately.
Principal
Signal alarm for evacuation; turn off alarm after building is emptied.
Determine severity of incident.
With safety considerations, accompany custodian to shut off utilities and assess structure.
Report to Emergency Command Center with bullhorn/communication devices.
Monitor evacuation; assign auxiliary roles to staff as needed.
Check for injuries of students/staff; remove to special area if necessary.
Ensure that access routes remain open; anticipate early arrival of some parents.
Complete Post-Incident Report and arrange staff debriefing.
Secretary
Phone 911
If evacuating, take school cell phone.
Take student/teacher emergency files to Emergency Command Center (Director/Principal’s office).
Custodian
Shut off utilities; assess structural stability and location of fire.
Maintain access route for incoming emergency personnel and vehicles.
Teachers
Follow predetermined fire drill procedures/routes.
Get aid for physically handicapped students and staff.
Take class list/attendance data and supervise students’ exit from room.
Close classroom windows, lock door; last person to leave room closes door; turns lights off.
Monitor and maintain your group of students a safe distance from building and driveway.
Report names of students missing from assigned group.
Know evacuation site if directed to leave campus.
Emergency Responder
Assess the scene and discuss further course of action.
Determine safety of facility and recommend return or continued evacuation.
Superintendent
Make decision regarding school dismissal.
Contact Directors of Maintenance and Transportation.
NotesRemember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
Utilities Malfunction 304-267-3500 - Berkeley County Schools/Speed Dial 003
CAUTION: Use bullhorn or messengers if gas leak is suspected.
Do not alter any electrical switches’ settings (lights, computers, etc.)
First Observer
Notify principal of any sewer/gas odor, major power outage, waterline break, etc.
Principal
Direct secretary to phone 911 for gas line leak
Contact Director/Principal (or designee) of building for major water/sewer/power problems.
If these utilities problems may develop into an emergency, assign contact to 911.
With custodian, decide if evacuation is necessary.
Inform staff of specific utility problem.
Direct evacuation or remaining in place.
If fire alarm used, turn it off after evacuation.
Isolate area where utility company needs to work.
Ensure access of utility/emergency equipment.
Anticipate early arrival of parents to pick up their children.
Prepare Post-Incident Report if needed and plan staff debriefing.
Secretary
Phone 911 for suspected gas leak.
If directed by 911 Dispatch, contact utility company.
Contact other utilities as needed.
Gas - Columbia Propane: 304-267-2937
Water
Berkeley County Public Service District: 304-267-3855/304-267-4600 (after 5:00 pm.)
Electric - Allegheny Power: 1-800-255-3443 (911 for immediate response)
Have student/teacher emergency files at hand.
Custodian
Shut down utility as directed by principal.
Supervise problem area until utility company arrives.
Maintain access for any needed emergency services personnel and vehicles.
Teachers
Follow directive of principal.
Keep attendance/student roster data at hand; maintain student grouping.
Wait for announcement to release students.
NotesPersonal/Criminal Endangerment 1. Accident/Minor Injury 2. Death/Serious Injury by Violence 3. Hostage Situation 4. Unwanted Visitor/Intruder 5. Runaway/Abduction 6. Weapons Suspicion/Possession 7. Bus Accident/Incident 8. Nuclear 9. Sexual Assault 10. Suicide Attempt or Threat 11. Animal Incident 12. Teacher’s Ready Reference Emergency Guide 13. Emergency Closings Teachers/Students
Remember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
Accident/Minor Injury 304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
304-267-3500 - Berkeley County Schools/Speed Dial 003
First Observer
Notify principal.
Include cause/type of injury, who was hurt, location of victim and injury.
If applicable, give warning of any malfunctioning machine, perpetrator, weapon, etc.
Principal
Announce “This is a Medical Emergency - disregard bell schedule until further notice”
Alert staff by student runners or public announcement.
Safeguard the injured and the scene.
Assess victim(s) ABC: clear Airway; check Breathing; check pulse for Circulation
If NO breathing and NO pulse: clear airway and begin CPR.
Use direct pressure to stop severe hemorrhage.
Move ONLY if in imminent danger (e.g., fire).
Assess the scene: What is the danger? Is it now safe? Are there other victims? Are there safe exit routes for people and vehicles?
Isolate the area.
Announce “all clear” when situation resolved.
Anticipate early arrival of parents to pick up students.
Prepare Post-Incident Report and arrange staff debriefing.
Consider services of Berkeley County Schools Crisis Intervention Team.
Fill out a James Rumsey Technical Institute Incident/Accident Report.
Counselor
In the event the student is required to be transported to the hospital, school counselor will ride with student in ambulance or
immediately go to the hospital, to serve as liaison for the student, parents, and school.
Secretary
Phone 911 answer with as much information as possible:
Are the victims conscious? Are they alert to their surroundings? Breathing? Chief complaint/injury? Age/gender? Relevant medical history?
If directed by principal, provide student runners with notes to teachers.
Copy emergency files of student(s) /staff involved.
Contact parents of injured student(s).
Custodian
Assist in securing the area from any trespass.
Maintain access for emergency personnel and vehicles.
Teachers
Respond immediately to “This is a Medical Emergency”.
If any pertinent information is known about the person with the medical emergency, report it.
Maintain classroom control and class roster information. Keep students in the classroom.
Respond to fire alarms.
Ignore class changes.
Restrict use of cell phones.
Wait for “all clear” signal to resume schedule.
Do not restrain, force anything into the mouth, or force jaw open of a seizure victim. Move
dangerous objects away from the victim. After seizure, roll victim onto side.Remember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
Death or Serious Injury by Violence 304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
304-267-3500 - Berkeley County Schools/Speed Dial 003
First Observer
Get immediate/nearest help for victim(s).
Notify principal of incident/victim location and condition/type of injuries.
Include name/description of victim/possible perpetrator/ witnesses; note weapon.
(To assist memory recall, visualize “top to bottom” appearance, especially shoes.)
Principal
Initiate “Lockdown” – clear hallways until danger can be assessed and resolved.
Secure area - possible crime scene.
With staff assistance, determine type/severity of injuries.
ABC: clear Airway; check Breathing; check pulse for Circulation.
If NO breathing and NO heartbeat: clear airway and begin CPR.
Use direct pressure on serious wound to diminish excessive bleeding.
Safeguard the injured person(s) and the scene of the incident.
Determine possibility of injured parties in other areas and whereabouts of perpetrator.
Make available to law enforcement any known witnesses to event and interview area.
Give “all clear” signal after emergency is resolved.
Anticipate early arrival of parents to pick up their students.
Prepare Post-Incident Report and arrange staff debriefing.
Consider requesting services of Berkeley County Schools Crisis Intervention Team.
Secretary
Phone 911. Describe type/severity/location of injuries/victims/perpetrator:
Conscious? Breathing? Age/Gender?
Alert to surroundings? Chief complaint/injury? Relevant medical history?
With principal’s directive, announce “Lockdown” procedures.
Have student/teacher emergency files at hand.
Give to emergency responder the emergency card/picture of any involved student/staff.
Notify parents of victim(s).
Custodian
If directed, shut off utilities in specific areas.
May be asked to assist search for victim(s) and/or suspected perpetrator.
Maintain access for emergency personnel and vehicles.
Teachers
Respond Immediately: Observe lockdown procedures if announced; sustain classroom order. Do not release students.
Keep everyone away from locked doors and closed windows/blinds.
Keep attendance data at hand in case of evacuation or interrogation.
Report any relevant information given by students; wait for “all clear” signal.
NOTESRemember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
Hostage Situation 304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
304-267-3500 - Berkeley County Schools/Speed Dial 003
First Observer
Notify principal; describe persons, vehicles, and weapons seen or suspected.
Visualize details in “top to bottom” order to assist memory; note shoes.
Principal
Direct secretary to phone 911 and supply any details provided by the First Observer.
Initiate “Lockdown;” direct clearing of hallways into safe, supervised areas.
Prepare space for Emergency Command Center.
Ensure access of emergency services teams.
Direct witnesses to write statement(s) to give to emergency responder.
Have witnesses available for incoming law enforcement officers.
Consult with emergency responder re partial or total evacuation.
Announce “all clear” when situation resolved.
Anticipate early arrival of parents to pick up their students.
Prepare Post-Incident Report and arrange staff debriefing.
Secretary
Phone 911 with as many details of the emergency as possible.
Maintain record of times/notes/conversations/data regarding hostage and/or perpetrator.
Copy emergency files & get pictures of any students/staff known to be involved.
Safeguard written witness statements to give to law enforcement.
Have available several diagrams/floor plans of facility for emergency responders.
Custodian
Be ready to shut down utilities in certain areas if so directed.
Maintain access for emergency personnel and vehicles.
Teachers
Respond immediately to “Lockdown” announcement.
Stop instruction.
Check hallways, admit students close to your room, and lock doors/windows.
Move everyone away from windows and doors.
Turn lights off.
Keep attendance data at hand, especially in case of evacuation.
Report any pertinent information given by classmates about the situation.
Restrict cell phone use.
Ignore all alarms and bells. Do not release anyone until the “all clear” signal.
NotesRemember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
Unauthorized Visitor/Intruder 304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
304-267-3500 - Berkeley County Schools/Speed Dial 003
First Observer
Stop anyone in school building without a Visitor’s badge.
Offer to escort her/him to office to obtain badge.
If intruder refuses to cooperate, tell him 911 will be called.
Notify principal at once.
Provide description to principal and/or law enforcement as needed: visually recall “top to bottom” as a memory aide; particularly note
shoes.
Mention any suspicious device/package/potential weapon.
Principal
Direct secretary to phone 911 and announce “Lockdown” to clear unsupervised areas, if necessary.
Maintain office contact on walkie-talkie; search building and grounds for intruder, if necessary.
Follow recommendations of first law-enforcement responder.
Assign area for law enforcement to question First Observer.
Give “all clear” signal when safety is restored.
Anticipate early arrival of parents to remove their students.
Prepare Post-Incident Report and arrange staff debriefing.
Secretary
Phone 911 to report that an intruder has entered the building/campus area.
Have written description of intruder, vehicle, etc., to give to law enforcement.
Have student/teacher emergency files at hand.
Maintain communications during search of facility and campus.
Custodian
Assist in search for intruder; ensure that all doors but the front one are locked.
Maintain access for emergency personnel and vehicles.
Teachers
Respond immediately to “Lockdown” announcement.
Stop instruction. Do not release students.
Check hallways and admit students close to your room
Close curtains/blinds; keep students away from windows; lock doors; turn lights off.
Keep class roster and attendance information at hand.
Restrict cell phone usage.
Follow principal’s directive to stay in locked area or evacuate.
Write down any information given by students and pertinent to the current emergency.
Wait for “all clear” to resume school schedule.
NotesRemember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
Student Runaway/Abduction 304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
304-267-3500 - Berkeley County Schools/Speed Dial 003
First Observer
If student seen leaving campus, ask her/him for explanation or a return to the office.
If student or his/her companion refuses, carefully notice clothes, car, etc.
Notify principal; include any visible or suspected weapons/devices.
Write description; recall “top to bottom” as an aid to visualization; especially note shoes.
Principal
Determine if office staff knows arrangement for student to legitimately leave school.
Contact parent if student departure appears to be “illegal” or forced.
Direct secretary to phone 911, if applicable.
With safety a consideration, may follow pupil on foot/in vehicle; take school cell phone.
Provide description of any vehicle or companion involved in departure.
Ask faculty for any information they may have which might explain situation.
Check missing student’s locker and friends for information relevant to his/her departure.
Provide private interview area for parents, law enforcement, etc.
Prepare Post-Incident Report and arrange staff debriefing.
Secretary
Look for any parent notes to explain student-leaving school early.
Phone 911 to report suspicious/unexplained departure of student.
Find student’s emergency information and picture.
Write descriptions of persons, clothing, vehicle, etc., to give to law enforcement.
Maintain communication with whatever staff member following the student.
Custodian
May be asked to follow/look for missing student.
Make sure that all except front doors are locked from the outside.
Maintain access route if emergency services are contacted.
Teachers
Maintain classroom order and keep accurate attendance log.
Record any information from classmates regarding plans/associates of missing student.
NotesRemember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
Possession of Weapon 304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
304-267-3500 - Berkeley County Schools/Speed Dial 003
CAUTION: DO NOT confront the subject except under highest-level threat.
First Observer
Notify principal of fact or suspicion of weapon.
Include name/description of the person having the object; location of person/weapon.
Principal
Low Level Threat:
Implement the Safe Schools procedure; notify law enforcement.
High Level Threat:
Announce “Lockdown” to clear hallways/unsupervised areas.
Direct secretary to phone 911 and relay all available information.
Use cover and concealment.
Maintain safe, secure perimeter around subject.
Allow avenue of escape out of building.
Last resort – imminent danger – cajoling, disarming approach.
Provide picture/description/location of subject to law enforcement responder.
Give subject’s name/age/race/gender/physical traits/clothing color and style.
Make available the First Observer and an interview room.
Anticipate early arrival of parents to pick up their students.
Give “all clear” signal after situation has ended.
Prepare Post-Incident Report and arrange staff debriefing.
Secretary
Phone 911 for suspicion of weapon, description, whereabouts of subject and weapon.
Collect picture, description, or any other information about subject.
Custodian
Shut down utilities if so directed by principal.
Maintain access route for emergency personnel and vehicles.
Teachers
Respond immediately to “Lockdown” announcement.
Check hallways and admit students close to your room.
Secure doors immediately.
Move everyone away from doors and windows, close curtains and blinds, and turn lights off.
Maintain accurate roster of attendance. Ignore all alarms and bells.
Record and report any useful information given by students.
Restrict cell phone usage.
Evacuate only if directed by principal or law enforcement.
Wait for “all clear” signal.
NotesRemember to Contact
304-754-8157 - Diesel/Truck Driving/Speed Dial 031
304-754-0154 - Child Care (No answer 304-279-4907 VanDyne)
Procedures for Communicable Diseases 304-267-3500 - Berkeley County Schools/Speed Dial 003
Pandemic – World Wide Event Epidemic – Regional/Local Event
Prevention:
Educate students, parents, and staff on guidelines issued by various agencies
Teach proper hand washing techniques
Supply instant hand sanitizer
Superintendent of Schools
Conference and discuss issues with County’s Chief Medical Officer (Health Dept.)
Determine when & what school operations will be closed/stopped
Principal
Monitor student attendance
Consult with school nurse on illnesses and guidance from Health Department
Follow instruction & guidance issued from the Superintendent or designee
Prepare for accelerated dismissal of school upon the direction (if directed)
Establish command & control contacts of building in case facility is to be used as a shelter and/or medical center
School Nurse
Monitor student health & illnesses
Investigate various illnesses and reported illnesses
Report findings of investigation to principal and if warranted to the Director of Pupil Services
Consult with Health Department on illnesses and high absence rates
Contact parent(s)/guardian to discuss student’s illnesses or absences if deemed necessary
Teach students and staff preventive health techniques
Teachers
Keep accurate attendance roster(s)
Teach preventative health techniques to students (i.e. hand washing)
Secretary
Monitor student attendances and reasons for absences
Report large absence rates to principal and school nurse
Prepare a list of student(s) exposed (classroom/bus) when requested
Custodian
Clean & disinfect schools
Communications Department
Assist principal/superintendent in developing communications and/or response to parents, community, and media of school
system’s response.
Notes:
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