Cookie Program Planning Guide - gsfun.org/cookies - Girl Scouts of the Jersey ...
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Cookie Program
Planning Guide
gsfun.org/cookies
p Cookie Seller
To
3,170
Boxes
Cost Of The Cookies (Updated for 2020)
All varieties of cookies are one price - $5.00 per box.
Troop Proceeds
Troop Earning Items Sold (Per Registered Girl Average)
$0.70 per box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-149 boxes sold
$0.75 per box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150-199 boxes sold
$0.80 per box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200-249 boxes sold
$0.85 per box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250+ boxes sold
Older Girl Proceed Option (Updated for 2020)
Older-girl Troops that prefer to earn an additional five cents per box
rather than the rewards can choose to opt-out of rewards.
NEW: Older girl troops, Girl Scout Juniors and older, that prefer to earn
additional proceeds rather than the lower level rewards, can earn an additional
five cents per box. Then, at the 750+ level, they are able to continue to earn the
larger reward items along with their additional proceeds.
All girls featured in this 2020 Cookie Program Planning Guide
sold 500+ boxes of Girl Scout Cookies during the
2019 Girl Scout Cookie Program.
This year’s 500+ Top Cookie Seller event will take place at
Girl Scout
For more Familyvisit
information Night with the Lakewood BlueClaws on Friday, June 19th.
gsfun.org/cookies.
Get Started!
Registered Girl Scouts can sell cookies online through the Digital Cookie
(aka Digital Order Card/DOC) platform! There are two ways for Girl Scouts to sell. We
encourage girls to use BOTH options to sell cookies. By using both, girls will reach
more customers.
Traditional Order Card Digital Order Card
For customers who want to: For customers who want to:
• order face-to-face • order online
• pay cash • pay with a credit card
• have a Girl Scout deliver • receive long-distance delivery
• Girl Delivery Option
Delivery
February/March 2020 Immediately
Order will be submitted to Order will be processed immediately
family/troop/eBudde. Cookies at the bakery and shipped as quickly
delivered to troop as usual. as possible.
• A valid parent email address is REQUIRED for girls to participate in the
Digital Cookie program. Parents who provided an email address on their Girl
Scout’s registration form will receive an email invitation in December asking
them to enroll in DOC.
• Girl names will be automatically added to eBudde prior to the sale.
• Digital Cookie sales begin January 7 and end March 31. DOC orders will
update in eBudde automatically (and girls will receive credit) as they are placed.
• There are NO jurisdictional boundaries with Digital Cookie. A registered
Girl Scout can sell cookies online to customers anywhere in the country.
• Girls may choose to offer some local customers the option of purchasing and
paying for cookies online with girl delivery. NEW! All girl-delivery orders will
automatically transfer into eBudde and will be included with the girl’s
initial order. Visit gsfun.org/cookies for full details.
Booth Scheduling In eBudde
Troop Sales
Your troop should enter the sale location after receiving approval from location
manager, along with the date and time. You will receive an automated e-mail from
eBudde once council has approved the sale. In addition, the text in eBudde will
become green once sale is approved or orange if it is denied.
Council Sales
These are sale opportunities coordinated by council. They usually do not become
available until the middle of February. If a listing is green, there is availability for
the location; you can secure the date and time. No automated e-mail is generated
for council sales. Your confirmation is your ability to select the date.
2020 Rewards
All incentives are cumulative, Council Cookie Credit Gift Cards can be redeemed for
any council sponsored activity – program, shop, camp, trading post, etc.
Theme Patch Origami Bandana Butterfly
30+ Boxes 75+ Boxes Flipbook Journal
135+ Boxes
Bracelet w/ WOW Water Bottle Tshirt and $25
Charm, Samoas 45th 215+ Boxes Jenkinsons Gift Card
Charm, and Cookie 300+ Boxes
Shake Charm
160+ Boxes
$50 Target Gift Card Fitbit OR a $75 Gift Certificate
AND 500+ Bar Patch $75 Council Gift Card to Design Your Own
500+ Boxes 750+ Boxes Vans Shoes
1250+ Boxes
Online Sales
Cookie Techie Patch Mini Plush Dangler $50 Amazon Gift Card
50+ Boxes Digital Sales 150+ Boxes Digital Sales 500+ Boxes Digital Sales
$325 Gift Certificate Kartrite Resort and Apple iPad Pro
Toward a Bicycle Indoor Water Park 11 inches, 256 GB
from Belmar Bike Monticello, New York 5000+ Boxes
Shop 2 nights. 2 adults, 2 children.
2000+ Boxes 3000+ Boxes
Troop Reward
Plush Butterfly & Super
Patch will be rewarded to each
girl selling when the troop reaches
a PGA (based on number of
girls selling) of 175+ boxes by
the close of the sale. (Girls that
choose to opt out of rewards will
only receive the Super Patch)
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Jersey Shore Cares
Gift of Caring Program
Jersey Shore Cares Patch Flying Disc
10+ boxes donated 50+ boxes donated
Troop Timeline December 18 – January 6 Emails will be sent to volunteers/parents with information to access Digital Online Cookie (DOC). This is an additional option, not intended to replace the traditional cookie order taking. January 2 Troops can begin registering for cookie booth sales using the booth scheduler in eBudde, the cookie ordering system. Troops are required to obtain permission from the booth location manager before submitting their booth requests. Troops can enter these sales that they secure by clicking on “booth sites” then “my sales” and then “add a location.” Enter the information and please remember to submit once completed. Once approved by council, you can expect to receive an automated confirmation email. Council sales will not be available until February due to the process of securing sites with corporate offices, etc. By January 10 Attend a community meeting for training and distribution of cookie sales materials. Distribute sales materials to girls, review safety policies, and collect signed permission slips to be retained for your reference. Familiarize yourself with eBudde and verify your troop information, including your email address, troop level, girls listed. January 7 – March 31 Digital Online Cookie sales period. Girls can begin their online portion of the sale a week before the traditional paper ordering. Girls can now send out their emails to friends and family. NEW THIS YEAR! All digital online cookies sold, donated, to be shipped, and girl delivery, will automatically transfer over to eBudde. The cookies sold through DOC with the girl delivery option will have the same deadline as the girl’s paper orders, Feb. 2nd. This is to ensure that community deliveries include all cookies requested with the initial order. January 15 – February 2 The traditional girl order-taking period with the paper order forms. All varieties of cookies, specialty as well as the core six are at one price point this year. The cost for all cookies is $5.00 per box. By February 4 This is the DEADLINE to collect orders placed on the initial girl order cards and enter them into eBudde. Suggestion – have girls submit their paper order cards to you by February 3, to give you time to enter them into the system by your deadline. Troops planning booth sales can order their cookies with their initial order; use the booth line in eBudde and they will be included with the order. Booth sale cookies can also be ordered at a later date, as described below. Please keep in mind that all cookies ordered are the responsibility of the troop and are non-returnable.
February 22 – 29
The transaction tab in eBudde opens for troops to place booth orders as well
as any late orders to be picked up at the council cookie depots, which will begin
hours on Monday, February 24. When placing additional orders, keep in mind the
initial order rounds up to full cases so you may have loose boxes to consider
in your inventory. Council policy is no returns on cookies, so please order
carefully. Cookies can be ordered by the box rather than case when picking up at
council depots. Community deliveries are scheduled this week. Your coordinator
will advise you of your date/time for pick-up.
February 28 – April 11
Scheduled booth sales take place. Troops enter their booth sales under the booth
sites tab in eBudde for council approval. Please see instructions in this book
titled “Booth Scheduling in eBudde.” The council cookie depots are open from
2/24 to 4/08. Troops place booth orders, when needed, under the transaction
tab in eBudde at least 2-3 days before the pick-up date requested to give us
time to fill all orders. Council cookie depots will be open from Monday-Thursday,
9:00 am – 5:00 pm and Fridays, 9:00 am – 4:00 pm.
March 9
The deadline for girls to submit payment to their troops for their cookie orders.
Check can be made payable to “GSJS.” IMPORTANT – Be sure to include troop
number on the deposit ticket before submitting to your community coordinator
so it can be properly credited to your troop. Keep a copy for yourself.
March 12
First/preliminary deposits (before all booth sales are completed) are due to
council. Please deposit any money received by girls up to now. Refer to the “sales
report” tab in eBudde for the amount due to council.
March 30
Final deposits are due from troops. Booth sales continue. Troops are not required
to cover outstanding balances due by girl/parents. Notify the Product Sales Staff
at productsales@jerseyshoregirlscouts.org with any delinquent payments.
Be sure to include the amount due and girl/parent name. Begin allocating booth
boxes under girls’ names by going to the “girl orders” tab. Select the girl’s name,
“add transaction,” and “ok and save”
when finished. Travel Scholarships
All council-sponsored trips are
April 6 eligible for travel scholarships.
Deadline to submit all girl-rewards in
To qualify, Girl Scout Juniors and
eBudde. Complete allocating boxes for
older must register for a trip before
girls before submittal.
applying and must sell a combined
April 8 minimum of $400 worth of product
Council cookie depots end. Submit final in the Fall Sale Program and
deposits after booth sales are completed. 500+ boxes of Girl Scout Cookies.
Any late booth sale deposits are due the Learn More:
Monday after the sale. gsfun.org/travelscholarships
Thursday, February 6, 2020
6:00 - 9:00 p.m.
Asbury Lanes
gsfun.org/TopCookie
Girl Scout Family Night
at the Lakewood BlueClaws
Join the BlueClaws at the ballpark and
show your Girl Scout pride!
2020
Friday, June 19,
Registration and additional information will be
available at gsfun.org/BlueClaws.
Join us as we celebrate and recognize the top sellers from
the Fall Product and the Girl Scout Cookie Programs.
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