CITYLIVINGResidential Information Guide - City Property
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
CITYLIVING A CITY PROPERTY PUBLICATION Residential Information Guide 012 319 8700 propworld@cityprop.co.za www.cityproperty.co.za
INDEX ABOUT US 2 WELCOME 2 IT’S EASY TO APPLY 3 Application and payment............................3 MOVING IN 4 Register for access...................................... 4 Moving time.............................................. 4 Inspection..................................................4 Reporting a problem...................................4 FIRST MONTH’S STATEMENT AND PAYING RENT 5 Statement..................................................6 Paying rent and payment options................6 Other payment methods.............................7 Rent increases.............................................8 CITY LIVING WITH CITY PROPERTY 9 House rules................................................9 Electricity................................................... 9 Electricity use............................................10 Frequently asked questions........................11 Electricity saving tips.................................12 City living guidelines.................................13 Fire safety tips...........................................15 STAYING WITH US 18 If your life changes....................................18 Continue to stay with us............................18 Moving on................................................19 Deposit refund..........................................19 CONTACT US 20
BACK TO INDEX ABOUT US We have an enthusiasm for all aspects of city life and by constantly introducing new initiatives, we hope to reignite consumer interest in inner city areas. Through collaboration and innovative investments, we not only transform buildings but create spaces in which our tenants can build their future. The revival of the city is boosting social cohesion and attracts people from all walks of life to share the space they live and work in. Our properties embody the ethos of the sophisticated and trendy working individuals that create communities. We believe that it is the people who make our city exceptional. WELCOME As a leading property company, we are creating spaces for families to enjoy our cities. With live-in building managers at most of our properties, our team on the ground are there to assist. Our friendly call centre staff, customer care, leasing and billing staff are just a phone call or email away. Our learning development programmes are designed to ensure that our staff are adequately trained to deliver an exceptional customer experience. Our retail, office, warehouses and apartment spaces create opportunities for corporates and individuals to enjoy the best our cities have to offer. By injecting vitality back into the city and transforming the culture within the neighbourhoods, we give existing spaces a new life and function. Our investments in the city ensures that properties are not only well maintained but they continue to offer modern and upmarket solutions to the property market. By joining the City Property family you aren’t simply a tenant, but part of a wider community to help make our city a better place. You are part of a community that cares, participates and strives for something better. Whether you enjoy our residential offering or want to talk to us about your business or something more, remember we are here to help. Welcome to the City Property community Jeffrey Wapnick MD: City Property 2
BACK TO INDEX IT’S EASY TO APPLY All we need is the following: Completed application form, available from our offices or 01 FORM apply online 02 ID Certified ID/Passport of the applicant, and all other occupants 03 SALARY SLIP Latest salary slip of the applicant BANK Latest three months’ stamped bank statements* 04 STATEMENT 05 LEASE FEE A lease fee payable on approval *main applicant/s of the lease WHAT TO PAY BEFORE MOVING INTO THE APARTMENT: Deposit First Water Municipal Parking Lease fee (once-off month’s charges (if charges (if applicable) payment) rental applicable) *Monthly charges: rent, municipal charges, water sewerage, electricity and parking if applicable Kindly ensure that you read and understand your lease agreement. If you have any questions, please contact one of our leasing agents who will gladly explain the lease. DEPOSIT Deposits are payable as security to cover any damage to the apartment when you move out. 3
BACK TO INDEX MOVING IN REGISTER FOR ACCESS After you have signed your lease agreement and paid all necessary fees, we can register you on our access control system. Our customer service agents need the following to register you on the system: - A completed access control application form - Your keyslip - Copies of ID/Passport documents of all the occupants MOVING TIME You can occupy the apartment after 14:00 on the day your lease starts or the date on your keyslip. INSPECTION The building manager will arrange an inspection within seven days after you have moved in. This is to ensure everything in the apartment is working properly. A tenant defect list, which gives details of any problems needing attention in the apartment, must be completed during this inspection. If you are not available for the inspection, the unit will be classified as in order and any damage or faults found the day you move out will be charged to your account. Sectional title tenants must complete the tenant defect list and give it to the property manager or our customer service department within seven days of occupation. REPORTING A PROBLEM If there are any problems in your apartment after the initial inspection, there are a couple of ways to report the problem: - Contact our customer service line on 012 357 1515 - You can also reach out to us on our WhatsApp number on 082 890 0454 Leasa, our automated system will be your first point of contact when you reach out to us. You’ll get to interact with her through email and our website, so feel free to reach out to her. 4
BACK TO INDEX Once your call has been logged, we are able to track the progress on your problem and keep you informed about the status. Report the problem to the building manager and write it in the problem report book. These books are kept at the security desk or with the building manager. You will receive a copy of your query and a reference number. Always use the reference number when you contact us about the query. Kindly read the terms and conditions of the logged query and make sure that you understand them. Please note this is not available for sectional title buildings. FIRST MONTH’S STATEMENT AND PAYING RENT 1 2 4 3 6 5 7 8 9 10 11 12 13 DEPOSIT SLIP BANK 16 18 14 15 17 5
STATEMENT The above example of a statement explains the cost to you. Our customer service team is also available to explain the statement in greater detail if there is something you do not understand. 1. The name of the building you live in 2. The number of the apartment you live in 3. Your reference number, which you must use on all correspondence with City Property 4. The month that the statement is for 5. The deposit that has been paid. The deposit is a once-off charge 6. Name of the person responsible for the payment of the rent and the address of the apartment 7. The outstanding amount brought forward from the previous month 8. Confirmation of payment received 9. In the case of metered water, this refers to the number of units used and the meter reading date. If water is not metered, a fixed cost will be charged 10. Sewerage cost is metered. The invoice shows the number of units used and the meter reading date 11. The rent that is payable. Rent is charged in advance and payable on the first day of each month at a fixed cost 12. If you need a parking bay, it will be charged to your account. It will be a separate lease with our parking department. The first month’s parking is payable before moving in and thereafter the fixed cost will show on your statement 13. Municipal charges relate directly to the building, for example rubbish removal cost, common area utility cost, services etc. These costs are fixed and charged monthly 14. Total, excluding VAT, and balance brought forward from the previous month 15. Total payable for the month 16. Bank branch code for payment of invoice 17. Your reference number to track your payment 18. Bank account number for payment of invoice Notes: - The lease fee and the deposit are once-off payments payable before moving in - Electricity is pre-paid - Rent in general increases after 12 months PAYING RENT Rent is payable on or before the first day of each month. Always check your name and tenant code to ensure that you have the correct statement. HOW TO PAY YOUR RENT While we encourage contactless payment our walk-in centres are available for those tenants who’d prefer to do so in person. 6
Ozow Ozow offers a quick and easy instant EFT solution. How to pay using Ozow: 1. When you choose to pay via the Ozow button on your statement, you will be redirected to the Ozow payment flow 2. You will be prompted to add the amount due, client reference number (top right corner of your statement), your name and surname 3. Select your bank from the options available and log in using your internet banking details 4. Select an account to pay from. NB: This step will be skipped automatically if you only have one bank account linked with this banking profile 5. Your bank will send you an OTP (One-Time Pin) or a mobile authentication message to confirm 6. Enter the OTP into the Ozow payment screen, or accept the authentication message and return to the Ozow payment to complete the payment Debit orders By using a debit order, you can avoid queues, late payments and the possibility of having to pay interest. If you choose to pay your rent by debit order, please complete a debit order application form. You can set the limit to be deducted so that you stay in control. Remember that you have to give us permission to change your limit when the rent changes. OTHER PAYMENT METHODS Tellers at City Property Head Office Pay your rent at our tellers at CPA House, 101 Du Toit Street, Pretoria. We accept cash and card payments. Always remember to bring your statement when you come to pay. 7
Card payments We accept the following cards at our offices in Tshwane, Johannesburg, The Fields and Kempton Place: • Maestro and Visa Electron debit cards • Master and Visa cheque cards • Master and Visa credit cards Nedbank You can pay your rent by making a direct deposit at any Nedbank branch. Please use the bottom tear-off slip of your statement, fill in the date and the amount that you want to pay, sign it and give it to the tellers at the bank. The tellers must use the 7-digit reference number that is on the tear-off slip. Helpful tip: When paying at a Nedbank ATM, please remember to use the full client reference number (including the dash (-)) on your statement. EasyPay Pay your rent at any shop that provides EasyPay services, for example, Pick n Pay, Shoprite, Checkers, etc. It is very important to take your statement with you when making a payment through EasyPay, so that the cashier can scan your EasyPay number. Internet payments Internet payments can be made through your bank’s website (contact your bank for more information), or through the EasyPay website, visit www.easypay.co.za for more information. Make sure that your City Property client reference number (tenant code) is always used in the reference field. Remember that internet payments take 24 to 48 hours to show on your statement. Pay on time to avoid paying interest. We do not accept cash at any of our apartment buildings or use third parties to collect rent. The payment methods shown here are the only valid way to pay. RENT INCREASES Rent increases are set out in the lease agreement. In general increases are yearly, with the first increase 12 months after the starting date of your lease. You will receive a letter informing you of the increase, two months before the increase. 8
BACK TO INDEX CITY LIVING WITH CITY PROPERTY HOUSE RULES Ask your building manager for a copy of the House Rules so you can familiarise yourself with the contents thereof. It is a great guide that covers all relevant sections. If you have any questions, chat to your building or property manager. ELECTRICITY All our units have prepaid electricity. You must buy electricity vouchers for the meter. When you buy vouchers, you have to give the unique meter number that is on the meter and specify the amount in rand that you want to buy electricity for. You will then be given a voucher. You must type the unique 20-digit number that is on the voucher into the prepaid meter and the number of available electricity units will show on the screen of the prepaid meter. Buying electricity vouchers: Cell phone Banking This option is available to tenants who have bank accounts at ABSA, FNB, Nedbank, Standard Bank or Capitec. Internet This option is available to tenants through the following websites: www.idealprepaid.co.za or www.easypay.co.za City Property Head Office Visit our tellers on the ground floor at 101 Du Toit Street, Tshwane, Monday to Friday from 08:00 to 17:00 and Saturdays from 08:00 to 12:00. 9
Retail Electricity can be purchased at: BANKS ABSA, Capitec, FNB, Nedbank and Standard Bank Most major retailers such as Checkers, Pick n Pay, RETAIL Shoprite and Spar SERVICE STATIONS Most filling stations OTHER The Post Office and EasyPay outlets ELECTRICITY USE How often you need to buy vouchers depends on how much electricity you use. The light on the right-hand side of the meter screen flashes while you are using electricity. A slow flashing light means you are using little electricity, while a fast flashing light means you are using a lot. Make sure to recharge once the meter displays a balance of 10 units. Appliances left on standby use electricity. Save electricity by switching off appliances at the wall socket when not in use. ELECTRICITY UNITS LOW BUY VOUCHER TYPE NUMBERS OF ELECTRICITY VOUCHER NEW NUMBER OF UNITS REFLECTED FROM LEFT TO RIGHT AND PRESS ENTER Receive electricity voucher number New total number of units left 10
In case of a meter that is not working A technician tests all meters after they have been installed. If your meter is not working or if the meter does not accept your voucher number, report it to the building manager or contact our customer service department. Do not try to open the meter yourself. If your meter is fitted with seals, do not remove or tamper with the seals. Reporting problems with your prepaid meter – do any of the following: • Tell the building manager or the property manager • Phone our customer service line on 012 357 1515, or 082 605 0555 after hours After hours support: Monday - Friday 17:00 - 20:00, Saturday 08:00 - 20:00, Sunday 08:00 - 12:00 • Complete the contact form on the website to report the problem FREQUENTLY ASKED QUESTIONS Why is my electricity usage so high even if I am not always in the unit? Electricity will still be consumed by items such as fridges, geysers and lights left on, as well as items in stand-by mode. What happens to my remaining prepaid electricity units on my meter when I move out? The remaining pre-paid units can only be transferred when moving to another unit within the same building. If you move to another property, you will lose the units on your meter. Why can I not load my prepaid voucher? The meter might be in tamper mode. Check the display on the meter’s display panel. The electricity might have been purchased against an incorrect meter number. In the event of this happening, contact our customer service line on 012 357 1515, or 082 605 0555 (after hours). Do I get the same amount of units at all the outlets? Yes. The cost of electricity is regulated and all City Property tenants pay the same rate. How often do I need to load a voucher? This depends on your usage. Keep an eye on the number of units remaining and buy a voucher when there are only a few units left. Is prepaid electricity cheaper than conventional electricity? No, but it makes you more aware of how you use electricity. This in turn helps in saving electricity by switching off lights and non-essential appliances. 11
Why does electricity cost more when I buy it from City Property than when I buy directly from the local municipality? The municipality has two tariffs: - Electricity at a tariff for landlords - A tariff by which the landlord can recover certain costs from its tenants. City Property’s tariff is higher because the municipality only takes responsibility for the supply of the electricity to the transformer and not to the apartments. The landlord is responsible for the meters and the electrical network of the building. Therefore the municipality allows the landlord to charge a different tariff in order for the landlord to keep the electricity infrastructure maintained. ELECTRICITY SAVING TIPS Saving electricity is easy and saves you money. Fridges and freezers • Keep the door closed • Do not put hot food in the fridge or freezer • Clean and defrost regularly Heaters • Use hot-water bottles to keep warm • Use an electric blanket instead of a heater • Oil-filled heaters are safe • Close doors to keep the heat inside Iron • Fold your clothes carefully and you will not need to iron • Turn the iron off when you are not using it • Use an iron that has a thermostat Kettle • Use the kettle to boil water, not the stove • Use flasks to keep water hot • Only fill the kettle with as much water as you need Lights • Use natural light rather than switching on electrical lights • Switch lights off when you are not using them • Use LED lamps instead of incandescent bulbs 12
Ovens and stoves • Use a pressure cooker when preparing food that takes a long time to cook • Keep the oven door closed until the food is cooked • Bring food to the boil then turn down to simmer to cook • Make sure pots and pans completely cover the stove plates • Use induction cookers to cut cooking time by 40% • Use the microwave oven for cooking - it uses less electricity than a stove • Do not use stoves as heaters Stand-by mode • Do not leave any electrical appliances such as TVs, DVDs and cell phone chargers in stand-by mode CITY LIVING GUIDELINES You must keep your apartment in a good condition otherwise you will be held responsible for any damages in the unit. Please allow the building managers to make appointments with you so that they can do inspections when necessary. After such an inspection you will receive feedback on the condition of your apartment. If there is a defect, you will be notified and asked to fix the defect. Please report any defect to your building manager as soon as you become aware of it. If this is not done timeously, we will send out a contractor to do the repairs. If you have to pay for it, it will be charged to your account accordingly. Below are some general guidelines for your information. Requirements • You must hang curtains in front of all windows (including bathrooms). No sheets or newspapers are allowed as curtains Activities that are not allowed at City Property buildings and sectional title buildings: • Roller skating, riding of bicycles and ball playing (except where designated areas are provided for these activities) • Too much noise, for example radios, TV, parties, etc. 13
• Objects thrown out of windows • Use of the City Property cleaners or security staff for private work • Primus, paraffin, or gas stoves • Tampering with prepaid meters, the meter seals or the electrical installation Alterations to apartments • If you plan alterations to your apartment which will become a fixture to the building, you must submit a written request to our customer service department for approval. This includes ceiling fans, light fittings, security gates, etc. • All original fittings should be refitted when you move out • Subdividing is not allowed Children • Children are not allowed to play in the corridors or in the lifts. As parent/ guardian you will be liable for the cost of any repairs resulting from damages caused by your child • Children should be supervised at all times, including inside your apartment as well as all open and recreational areas Animals • No animals are allowed in City Property apartments Drains • You must ensure that the drains are not blocked. If drains become blocked, you will have to pay to have them unblocked • Take care with hair and food which are major causes of blocked drains • Please do not throw sanitary towels, nappies or foreign objects in the toilets Fire-fighting equipment • The fire-fighting equipment is installed in the buildings to fight fire emergencies only, and it is against the law to abuse firefighting equipment. You could be fined. Mould Mould are small organisms that thrive on moisture and live almost anywhere. Inhaling it can inflame the airways, causing nasal congestion, coughing and throat irritation and prolonged exposure can cause chronic health problems. Help us to prevent it: Moisture control is the key to mould control • Open windows and ensure fresh air flows through your apartment • Report plumbing leaks so it can be repaired quickly • Don’t leave damp clothes indoors, use the washing lines available • Check windows and walls for condensation (droplets or “tears”) 14
You can clean it by scrubbing the affected area with soapy water. You can also make your own cleaning solution: • 1 cup bleach mixed with 3.8 litres of water pure distilled vinegar • 1 teaspoon of tea tree oil and 1 cup of water • Equal parts baking soda and water, mixed into a paste in a bowl • 1 cup of borax dissolved in 3.8 litres of water • For a natural cleanser use the juice of a lemon Method: • Apply the cleaner and let it soak for about 15 minutes • Scrub the surface after soaking with a brush or scrubbing pad (Scotch) • Rinse and dry the area after mould has been scrubbed off FIRE SAFETY TIPS Cooking equipment • While cooking, especially if you’re using oil or high temperatures, remain close by • Keep things that can easily catch fire and burn, away from heat sources Heating equipment • Keep portable heaters at least one metre away from anything that can burn, and do not use your heaters to dry shoes or clothes Smoking • Don’t forget to extinguish your cigarette and don’t throw cigarette butts out of windows • Use the designated smoking areas (where available) Electrical equipment; ensure that: • Your electrical appliances do not have loose or frayed cords or plugs • Your outlets and extension cords are not overloaded • You are not running electrical wires under rugs or heavy furniture • If you notice any faulty wiring or experience problems with electrical appliances, please contact your building manager In case of an emergency • Plan your exit strategy ahead of an emergency • Ensure you know where the closest emergency exits and fire extinguishers are. Follow the exit signage • Never use water if there is an oil or electrical fire • Alert all persons in the building by setting off the nearest fire alarm • Contact your building manager or the fire brigade on 012 310 6400 (Tshwane) or 011 375 5911 (Johannesburg), 011 458 0911 (Kempton Park) 15
Keys • Keep all your keys in a safe place, you will be charged to change the locks as City Property do not keep duplicate keys. Contact a locksmith to assist in opening your door. Lift safety • If you get stuck in a lift, phone the building manager or the lift company. The lift company’s number is displayed inside the lift • You can also press the alarm button in the lift • Ensure that all passengers move towards the back of the lift. This will reduce any chance of injury to the passengers • Passengers must not try to rescue themselves or others by forcing open the doors. This can lead to serious injury or death • Stay calm and wait for the professionals to solve the problem Pest control Regular pest control is carried out by the landlord. We request you to assist in keeping your apartment clean and pest free. The most effective way to control cockroaches is to ensure they do not have food and water: • Store food in containers or in sealed plastic bags • Clean all waste food and spillages immediately • Wash your dishes • Keep refuse in sealed bins • Take care with soiled nappies or dirty clothing Cockroaches are very tough and although DIY products can deal with the immediate problem, treatment by a qualified pest control technician is often necessary to ensure you get rid of pests. You must vacuum the fumigated area thoroughly 12 hours after fumigation has been done – also clean the vacuum cleaner thoroughly. 16
Report faults Report the following defects to your building manager and write the problem in the problem report book to avoid possible increased cost on your monthly account: • Any water leak, dripping toilet, tap or wetness on your wall or floor which does not dry • Malfunctioning geysers, stoves or electrical problems • Mould • Broken or cracked windows Security personnel • Security personnel may not accept any personal items for safe-keeping • Security personnel may not sign for receipt of goods on behalf of a tenant • Security officers may not be used or paid to do personal chores Vehicles and parking • You may not wash vehicles on the premises • You may not repair vehicles on the premises • You may not leave or store broken-down vehicles on the premises • Note that parking charges are not included in the rent Visitors • No visitors will be allowed after 24:00 unless arrangements have been made with the building manager. All visitors must show positive proof of identification when they complete the visitor’s register • For visitors staying over for a period of time, and who will be sleeping in your apartment, a form needs to be completed with your building manager • Visitors remain the responsibility of the tenant they are visiting and they must comply with all the regulations of the building Subletting • You may not sublet your apartment and/or, parking bay(s) or take in additional persons other than the occupants stated on the application form • All occupants must be registered with City Property Illegal activities Illegal activities will not be tolerated in our buildings. If you know of anyone breaking the law, please contact the police on 10111 or SMS your anonymous tip-off to Crime Line 32211 or visit www.crimeline.co.za. Your crime tip-offs work, help us rid the streets of crime. 17
BACK TO INDEX Ethics hotline If you see something and if you hear something – say something. If there are any unethical business practices with City Property employees or affiliated contractors/companies working in your building, call 0800 117 118 and anonymously report unethical behaviour. Other methods of contacting the ethics hotline are via: • Short code SMS: 44666 • WhatsApp number: 063 033 1313 • E-mail: speakout@beheard.co.za • Website: www.beheard.co.za This independent hotline operates 24-hours a day, seven days a week, 365 days a year. STAYING WITH US IF YOUR LIFE CHANGES If you need a bigger or smaller apartment, or maybe you prefer to move to a different location altogether. Before you give notice allow us to help you. Contact us and we will do our best to find you a more suitable place from our managed building portfolio. So when you encounter changes in your life, remember we are here for you. CONTINUE TO STAY WITH US Renew your lease and experience the opportunities in two of South Africa’s greatest cities. Before month 11 you need to advise us if you are renewing your lease contract with us. If you do not notify us 20 working days before the lease expires, your lease may be extended automatically on a month-to-month basis. 18
MOVING ON Although it will be sad to see you leave, we understand that opportunities may come your way. Should you want to end your contract, please refer to the process below. We’d like to wish you all the best for the future and thank you for choosing us. MOVING OUT BEFORE YOUR LEASE EXPIRES YOUR LEASE CANCELLATION FEE FOR COVER COSTS FOR ANY 20 WORKING DAYS’ NOTICE BREACH OF CONTRACT DAMAGES OR REPAIRS START DATE Complete: You must complete clearance Consult lease agreement • Notice of cancellation inspection with your building Month 1 • Consent to transfer funds manager Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 If you do not notify City Property 20 working days before the lease expires, Month 8 your lease may be extended automatically on a month-to-month basis Month 9 Month 10 Month 11 Month 12 Refer to lease agreement for the notice date. At month 11 - Notice date - 20 END DATE working days before the expiry date MOVING OUT WHEN YOUR LEASE EXPIRES Complete: Make appointment with building • Complete clearance inspection form TENANT • Notice of cancellation manager for final inspection with building manager • Consent to transfer funds • Move out by 12:00 on vacate date • Return all keys, remotes and access tags 20 WORKING DAYS’ NOTICE 14 DAYS BEFORE VACATE DATE VACATE DATE CITY PROPERTY Confirmation of receipt of notice Pre-inspection by building manager Building manager must complete and vacate guidelines given to to identify repairs and cleaning to clearance inspection with tenant avoid charges be done to avoid charges DEPOSIT REFUND The final inspection report will be submitted to our head office within five working days to be processed. We will check if there are any outstanding invoices for work done by contractors. The invoices can only be finalised once the work has been completed and checked by one of our technical inspectors. This process takes about two weeks. Final meter readings are taken for the apartment and once all the amounts that you have to pay show on your account, the refund can be paid. 19
CONTACT US TEL: 012 319 8700 CUSTOMER SERVICE: 012 357 1515 WHATSAPP: 082 890 0454 PREPAID ELECTRICITY AFTER HOURS: 082 605 0555 CONTACT FORM: WWW.CITYPROPERTY.CO.ZA City Property Head Office CPA House, 101 Du Toit Street, Tshwane Tel: 012 319 8700 Office hours: Mon-Fri 08:00 - 17:00, Sat 08:00 - 12:00 City Property Johannesburg CPA Place, cor. Loveday and Marshall Streets, Marshalltown, Johannesburg Tel: 011 378 3200 Office hours: Mon-Fri 08:00 - 17:00 City Property Kempton Place 12 Pretoria Road, Kempton Park Tel: 011 966 8700 Office hours: Mon-Fri 08:00 - 17:00, Sat 09:00 - 13:00 (first and last Saturday of the month) City Property, The Fields 1078 Burnett Street, Hatfield Tel: 012 362 4473/4504 Office hours: Mon-Fri 07:30 - 16:30, Sat 08:00 - 12:00 (first Saturday of the month) Ethics hotline: 0800 117 118 – to report any criminal/fraudulent activities July 2021 20
You can also read