City of Rockingham Representation on Council and Non-Council Committees - as at October 2021
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City of Rockingham Representation on Council and Non-Council Committees as at October 2021
Council Committees Meeting Dates, Council Members Appointed for Committee Composition Terms of Reference Times and Venues Oct 2021 – Oct 2023 Planning and Engineering 6 Council Members Areas of Consideration: Monday prior to the Mayor Hamblin (Deputy – Cr Liley) Services Committee 6 Deputies Strategic Planning and Environment, third Tuesday of the Cr Buchan (Deputy – Cr Cottam) Statutory Planning, Land and Development month at 4:00pm in the Cr Edwards (Deputy – Cr Hume) infrastructure, Building Services, Health Council Chambers Cr Jecks (Deputy – Cr Schmidt) Staff attending this Committee are: Cr Jones (Deputy – Cr Buchanan) Services, Compliance and Emergency Chief Executive Officer, Director Liaison, Rangers, Bushfire, City Centre Cr Wormall (Deputy – Cr Davies) Planning and Development Services, Development, Technical Services, Parks Director Engineering and Parks Services, Operations and Fleet Services and Services, Director Legal Services and Infrastructure Project Delivery. General Counsel and relevant officers Corporate and Community 6 Council Members Areas of Consideration: Third Tuesday of the Cr Buchanan (Deputy – Cr Jones) Development Committee 6 Deputies Financial Services, Information Systems, month at 4:00pm in the Cr Cottam (Deputy – Cr Buchan) Customer and Corporate Support, Waste Council Chambers Cr Davies (Deputy – Cr Wormall) Services, Human Resource Development, Cr Hume (Deputy – Cr Edwards Staff attending this Committee are: Cr Liley (Deputy – Mayor Hamblin) Strategy, Marketing and Communications, Chief Executive Officer, Director Governance and Councillor Support, Legal Cr Schmidt (Deputy – Cr Jecks) Corporate Services, Director Services and General Counsel, Economic Community Development, Director Development and Tourism, Community Legal Services and General Counsel Capacity Building, Community Infrastructure and relevant officers Planning, Community Support and Safety, Community and Leisure Facilities, Library Services. GOV/39 D13/115712 2
Council Committees In accordance with the Governance and Meeting Framework Council Policy, the City is to review the community membership of all Advisory Committees between 1 July and 30 September in the year falling between Local Government Elections. All new membership proposals being considered by Council no later than October of that year. The Council policy requires that the Advisory Committee community member positions need to be advertised and the existing committee members written to and invited to reapply. Reports to Council will be required to be considered as confidential due to the item involving the personal affairs of any person; or the business, professional, commercial or financial affairs of a person, the Chairperson advised that in accordance with section 5.23(2) (b) and (e)(iii) of the Local Government Act 1995. Council Members Community Meeting Dates, Committee Composition Terms of Reference Appointed for Representatives Times and Venue Oct 2021 – Oct 2023 from 2020 - 2022 Audit Committee 4 Council Members To oversee the risk management, internal - As required Mayor Hamblin Not applicable control, legislative compliance and external audit - No set time Cr Buchan Executive Support: processes of the City, including receipt of the Cr Edwards auditors statements and management reports. General Management Services Cr Liley – Internal Audit Team Note: The Local Government Act 1995 (s7.14A) requires that this Committee is to be of three or more Cr Davies (Deputy) persons, which can include other persons as well as elected members. CEO and employees are not to be members but can be observers. Note: To properly fulfil its functions under regulation 16(c) of the Local Government (Audit) Regulations 1996, the Audit Committee is to report direct to Council. Australia Day Awards 2 Council Members, (1 Deputy) To select persons for Australia Day Awards from - As required Cr Buchanan Honorary Freeman: Selection Panel Freeman of the City Nominations received - No set time Cr Davies Mr Laurie Smith 1 Community Member Community Representative: Cr Schmidt (Deputy) Executive Support: Mr Graham Cross General Management Services – Governance and Councillor Support Behaviour Complaints Whole of Council To deal with complaints under the Council Policy - As required All Council Members Not Applicable Committee – Code of Conduct Complaints Management - No set time Executive Support: Process - Council Chambers General Management Services Note: has delegated authority as per – Governance and Councillor section 5.16 of the Local Government Act 995 - Support Delegation of some powers and duties to certain committees. The decision of this Committee is a Council Decision GOV/39 D13/115712 3
Council Committees Council Members Community Meeting Dates, Committee Composition Terms of Reference Appointed for Representatives Times and Venue Oct 2021 – Oct 2023 from 2020 - 2022 Bush Fire Advisory 1 Council Member - Quarterly Cr Schmidt Mr Ryan Bulluss • Provide advice and guidance to Council on Committee 8 Representatives from local - 1st Tuesday Karnup Volunteer Fire and matters relating to bushfire risk and state agencies and management; and - 6:30pm Cr Jecks (Deputy) Emergency Service (Note: setup as per services:- Mr Tim Fisher s.67 of the Bush Fires • Facilitate collaboration between Department of Biodiversity Act 1954) Executive Support: Planning stakeholders with a shared responsibility for Conservation and Attractions and Development Services – bushfire management within the City of Mr Andrew Munro Compliance and Emergency Rockingham including prevention, Rockingham Volunteer Fire Liaison preparedness, response and recovery. and Rescue Service Mr Brenton Smith Baldivis Volunteer Fire and Emergency Service Mr Stephen Summerton Secret Harbour Volunteer Fire and Rescue Service Mr Terry Wegwermer Department of Fire and Emergency Services CEO Performance 4 Council Members To undertake the performance review of the - As required Mayor Hamblin Not applicable Review Committee CEO including summarising the feedback of - No set time Cr Buchan Executive Support: General individual Council Members Cr Edwards Management Services – Human Cr Liley Resource Development City Safe Advisory 3 Council Members To provide strategic input into the development - Monthly Cr Edwards Ms Sarah Blake Committee 9 Community Members and review of City of Rockingham Community - 2nd Thursday Cr Schmidt Mr Bob Cooper Safety Strategies and support the delivery of - 4:00pm Cr Wormall Mr Rob Dedman strategy actions. Executive Support: Community Ms Tania Gigg Development – Community Ms Annette Harwood Safety and Support Ms Emma Leighannah del Pino Mr Pradeep Satya Mr Peter Skilton Mr Darrell Wilson GOV/39 D13/115712 4
Council Committees Council Members Community Meeting Dates, Committee Composition Terms of Reference Appointed for Representatives Times and Venue Oct 2021 – Oct 2023 from 2020 - 2022 Coastal Facilities 2 Council Members To provide input and advice into the - Quarterly Cr Buchan Mr Les Dodd Advisory Committee 2 Community Members development, implementation and performance - 4th Monday Cr Jecks Mr Ron Pease JP 5 Representatives from – of the City of Rockingham Coastal Facilities - 4:00pm Ms Vaughn Chapple Strategy - Dept of Biodiversity, Cr Liley (Deputy) Department of Biodiversity, Conservation and Attractions Conservation and Attractions - Dept of Primary Industries and Mr Mark Kleeman Regional Devt. Department of Primary - Marine Rescue Rockingham Industries and Regional - The Cruising Yacht Club Development - Mangles Bay Fishing Club Mr Chris Aleman Marine Rescue Rockingham Executive Support: Engineering Mr Ole Otness and Park Services – The Cruising Yacht Club Engineering Services Mr Gary Clark Mangles Bay Fishing Club Community Grants 4 Council Members To consider and make recommendations to - As required 1. Cr Buchanan Not applicable Program Committee 4 Deputies Council regarding the Major Grant, Major Event - 8:00am 2. Cr Edwards Sponsorship, and Community Infrastructure 3. Cr Liley Grant applications, and to provide feedback to Executive Support: staff on the Community Grants Program. 4. Cr Buchan Community Development – Community Capacity Building 1. Cr Jecks (Deputy) 2. Cr Wormall (Deputy) 3. Cr Jones (Deputy) 4. Cr Schmidt (Deputy) Cultural Development 1 Council Members (1 Deputy) To provide advice and guidance on cultural - Bi-monthly Cr Davies Ms Jayd King and the Arts Advisory 5 Community Members development and the arts, whilst representing - 3rd Wednesday Ms Meg Salazaar Committee the community’s needs and aspirations in line - 4:15pm Ms Lorri Skinner Cr Buchanan (Deputy) with the City’s Cultural Development and the Executive Support: Community Arts Strategy. Mr Andy Quilty Development – Community Ms Gillian Peebles Capacity Building GOV/39 D13/115712 5
Council Committees Council Members Community Meeting Dates, Committee Composition Terms of Reference Appointed for Representatives Times and Venue Oct 2021 – Oct 2023 from 2020 - 2022 Customer Service 3 Council Members To implement the Service Complaints Policy. - As required Mayor Hamblin Not applicable Review Committee Chief Executive Officer (Director - No set time Cr Buchan Corporate Services to replace Cr Buchanan Chief Executive Officer should CEO, Mr Parker complaint be against General Note: The Chief Executive Officer is a voting Management Team). representative on the Customer Service Review Cr Edwards (Deputy) Executive Support: Committee and the Director Corporate Services Director Corporate is the deputy. Services, Mr Pearson Corporate Services - Customer and Corporate Support (Deputy to CEO) Disability Access and 2 Council Members To represent the Community by providing - Bi-monthly Cr Hume Ms Stephenie Fielding Inclusion Advisory 8 Community Members advice/support to Council with regard to the - Wednesday Cr Jones Mr Gareth Goodway Committee implementation of the Disability Access and - 9:00am Mr Glenn Firth Inclusion Plan/Strategy and to provide advice to Executive Support: Community improve City controlled disability access and Ms Janet Halpin Development – Community inclusion within the City of Rockingham Ms Amy Hutchinson Capacity Building Ms Pamela Madden Ms Tennille O’Neill Ms Stevie Thomas Environmental 2 Council Members (1 deputy) To provide strategic, non-operational, input into - As required Cr Jecks Advisory Committee 2 Community Members the development and review of Community Plan - No set time Cr Wormall 2 reps – qualifications and Strategies, policies, City led development experience in environmental projects and other matters referred by the City that relate to environmental matters not Cr Edwards (Deputy) management addressed in the Terms of Reference of existing 1 rep – Department of advisory groups. Biodiversity, Conservation and Attractions 1 rep - WALGA Executive Support: Planning and Development Services – Strategic Planning and Environment GOV/39 D13/115712 6
Council Committees Council Members Community Meeting Dates, Committee Composition Terms of Reference Appointed for Representatives Times and Venue Oct 2021 – Oct 2023 from 2020 - 2022 Global Friendship 3 Council Members (1 Deputy) - Promoting awareness of the social and - Bi-monthly Mayor Hamblin Ms Dale Kerferd Committee 6 Community Members economic importance of the Global - 3rd Thursday Cr Hume Mr Dirk Mulder Friendships program to the community. - 5:00pm Cr Schmidt Ms Fiona Nutz Executive Support: General - Planning and arranging visits to and from Ms Kez Wickham St George Management Services – global affiliates Cr Davies (Deputy) 2 vacancies – community rep. Governance and Councillor - Measuring the performance and effectiveness Support of individual Global Friendships in terms of community and economic development benefit - New Global Friendship proposals - Reviewing the performance and effectiveness of each Global Friendship every four years to assess the degree of activity, value to Council and associated benefits for the City of Rockingham. Governance Review 4 Council Members To provide advice to Council in respect to the - As required Mayor Hamblin Not applicable Committee 1 Deputy good governance of the City of Rockingham - No set time Cr Buchan including reviews of governance obligations and Cr Davies General Management Services process. Cr Liley – Governance and Councillor Support Cr Edwards (Deputy) Heritage Reference 1 Council Member (1 Deputy) To provide a Forum to discuss the conservation - As required Cr Cottam Rockingham District Historical Group 2 representatives from the and preservation of natural and culturally - No set time Society: Rockingham District Historical significant heritage sites within the Rockingham - Ms Wendy Durant Cr Buchanan (Deputy) Society (2 Deputy) district. - Ms Sylvia Reed Executive Support: Planning Rockingham District Historical Services Division – Statutory Society (Deputies) Planning – City’s Heritage - Mrs Deborah Armstrong Consultant - Mr John Papalia GOV/39 D13/115712 7
Council Committees Council Members Community Meeting Dates, Committee Composition Terms of Reference Appointed for Representatives Times and Venue Oct 2021 – Oct 2023 from 2020 - 2022 Junior Council All Council Members invited to Raising awareness of Council’s role in the - Monthly during All Council Members Not applicable attend community and enabling young people to school terms invited to attend present issues to Council from a youth (Grade 6) - 4th Thursday Executive Support: Community perspective - Two sessions (9am Development Division – and 1pm) Community Services Team - Council Chambers Reception Room RoadWise Advisory 1 Council Member (1 Deputy) To provide input and advice into the - Quarterly Cr Wormall Mr Richard Bryant Committee 6 Community Members development, implementation and performance - 1st Monday Mr Anthony Gale of the ‘City of Rockingham Road Safety Action 1 WALGA representative - 4.00pm Cr Schmidt (Deputy) Mr Jozef Janickovic Plan’ linked to the ‘Towards Zero’ State Road 1 WA Police representative Safety Strategy 2008-2020.” Ms Jayd King 1 School Drug Education and Ms Donna Williams Road Aware representative Ms Arlene Yates Snr Constable Adam Rigoir Executive Support: Engineering WA Police and Park Services – Engineering Services Team Mrs Engel Prendergast Western Australian Local Government Association Ms Tania Gigg School Drug Education Aware Rockingham 2 Council Members To consider and make recommendations - Quarterly Mayor Hamblin Ms Kendal Drew Education and 1 Community Member regarding the Tertiary Scholarship Scheme - Monday Cr Davies Mr Jette Oksis Training Advisory 2 University Representatives applications and provide advice and guidance on - 4:15pm Committee education, training and lifelong learning within Ms Vanessa Aikins 1 Department of Education the City of Rockingham to Council. Independent Schools representative Department of Education 1 South Metro TAFE (South Metro Regional Office) representative Ms Melinda Glagaich 1 Independent Schools South Metro TAFE representative Mr David Sadler Executive Support: Community University representative Development Division – Dr Lynette Vernon Community Capacity Building University representative GOV/39 D13/115712 8
Council Committees Council Members Community Meeting Dates, Committee Composition Terms of Reference Appointed for Representatives Times and Venue Oct 2021 – Oct 2023 from 2020 - 2022 Seniors Advisory 2 Council Members To provide information, advice and guidance to - Bi-monthly Cr Hume Ms Lorraine Dunkling Committee 6 Community Members Council on matters pertaining to seniors within - Thursday Cr Jecks Ms Karen Fewster the City of Rockingham - 10:00am Ms Lynn Locke Executive Support: Community Mr Ron Pease JP Development - Community Ms Valerie Turnell Capacity Building 1 vacancy – community rep. Sports Advisory 2 Council Members To provide advice and guidance on sport and - Quarterly Cr Liley Mr Alexandre Carrano Committee 6 Community Members recreation relevant to the City of Rockingham, - 1st Monday Cr Schmidt Mr Gary Clark whilst representing the community’s needs and - 5:00pm Ms Simone Ireland aspirations in line with the City’s relevant Executive Support: Community Community Plan strategy/strategies. Mr Simon Read Development – Community Ms Carolyn Wilson Capacity Building 1 vacancy – community rep. GOV/39 D13/115712 9
Non-Council Committees and Organisations Meeting Dates, Times Council Members Committee Composition Terms of Reference and Venue Appointed for 2021-2023 Australian Coastal 1 Council Member The Australian Coastal Councils Association Inc. is a - Monthly Cr Jones Councils Association Inc. national body which represents the interests of coastal - 7:30am (WA time) Management Committee councils and their communities. - teleconference The role of the Association is to advocate on behalf of coastal councils. It also commissions research on behalf of councils in coastal areas in relation to a range of coastal issues, including: • The shortfall in resources to meet increasing demand for infrastructure and services; • Coastal erosion and the projected impacts of sea level rise; • The legal risks faced by coastal councils in relation to planning for climate change; • Proposed changes to arrangements for natural disaster funding, which will shift more of the recovery costs onto the States and local government; • The impact of tourists and other visitors on coastal communities. • The continuing impacts of high population growth in peri-urban and regional coastal councils Cockburn Sound 1 Council Member Provide advice to the Minister for Environment on the - Quarterly – February, June, Cr Jecks Management Council 1 Deputy environmental management of Cockburn Sound. September and December GVR/38 - 1st Friday Cr Edwards (Deputy) - Commence at 12:30pm - Various Locations Development Assessment 2 Council Members To determine certain development applications in the - As required Local Government Members Panel place of the original decision maker, being the local - Any Local Government Cr Buchan LUP/1385 government authority and/or the WAPC. DAP’s are within South West Corridor Cr Jones comprised of independent 3 technical experts and 2 elected local government representatives. Alternate Members 1. Mayor Hamblin 2. Cr Edwards GOV/39 D13/115712 10
Non-Council Committees and Organisations Meeting Dates, Times Council Members Committee Composition Terms of Reference and Venue Appointed for 2021-2023 Jandakot Airport 1 Council Member The role and purpose of the JACACG is to provide a - 4 times per year. Cr Buchan Community Aviation forum for community consultation, which will: - 4pm Consulting Group - enable residents affected by airport operations, - Jandakot Airport Holdings Cr Liley (Deputy) (JACACG) Jandakot Airport Holdings and aviation operators at the airport, local authorities, airport users, and other stakeholders, to exchange information on issues relating to the operation of Jandakot Airport and its impacts; - allow concerns about airport operations and development to be articulated and taken into account by Jandakot Airport Holdings, with a genuine desire to resolve issues that may emerge; and - complement the consultative requirements established for airport Master Plans and Major Development Plans. Local Emergency 1 Council Member To advise and assist in the establishment, - Quarterly – commencing Cr Schmidt Management Advisory 17 Representatives development, review and testing of local emergency March Committee from Local and State management arrangements and to carry out emergency - 3rd Monday Cr Edwards (Deputy) Agencies and Services management activities as directed by State Emergency - 6:00pm Management Committee or prescribed by regulations. - City of Rockingham Executive Support: Planning and Development Services – Health, Compliance and Emergency Liaison Team Local Government 3 Council Members Provide Council input on Local Government Issues at a - Bi-monthly Mayor Hamblin Association – South Regional level - 4th Monday Cr Hume Metropolitan Zone - 5:30pm GVR/6 Cr Edwards Note: The two longest serving delegates become the voting - Various Locations – Host delegates for the WA Local Government Association Councils Annual General Meeting. The other delegate is proxy. GOV/39 D13/115712 11
Non-Council Committees and Organisations Meeting Dates, Times Council Members Committee Composition Terms of Reference and Venue Appointed for 2021-2023 Main Roads Regional 1 Council Member To review the Road Funding Grant applications made - As required (usually 2-3 per Cr Wormall Grants Committee by Metropolitan Councils and make recommendations annum) GVR/22 to the State Road Funds to Local Advisory Committee. - A Council within South West Group or Main Roads WA - 4:00pm Peel-Harvey Catchment 1 Council Member A not-for-profit, community based Natural Resource - Bi-monthly Cr Cottam Council Management organisation that promotes an integrated - 3rd Thursday approach to catchment management and the way we protect and restore the environment within the Peel- Harvey catchment Peron Naturaliste 1 Council Member Regional body representing coastal and estuarine local - At least three times a year Cr Jones Partnership Board governments of Bunbury, Busselton, Mandurah, - Meetings typically held on a EVM/144 Rockingham, Capel, Dardanup, Harvey and Waroona Friday at various locations on coastal and climate change issues. (usually in the Bunbury Cr Hume (Deputy) region) Point Peron Rehabilitation 1 Council Member Established by the former Hon Phil Edman MLC to - At least three times a year Cr Wormall Committee rehabilitate and preserve the history and infrastructure LUP/1877 of the Point Peron gun emplacements and batteries. Rockingham Lakes 1 Council Member The Committee’s main task is the future and ongoing - Bi-Monthly Cr Jecks Regional Park Advisory City of Rockingham, management of the Park. - 2nd Wednesday Committee Environmental Members of the Committee have been drawn from a - 5:00pm Cr Jones (Deputy) LUP/515 Supervisor attends this wide range of park users and community interest - Committee Room meeting groups, including local government, volunteers, conservation and recreation groups and local business. GOV/39 D13/115712 12
Non-Council Committees and Organisations Meeting Dates, Times Council Members Committee Composition Terms of Reference and Venue Appointed for 2021-2023 South West Corridor 2 Council Members Comprised of Cockburn, East Fremantle, Fremantle, - 4 times per year and AGM Cr Schmidt Development Foundation Kwinana, Melville and Rockingham local government - Various Locations (host (SWCDF) authorities. Councils) GVR/7 The role of SWCDF is: Cr Hume (Deputy) • To facilitate and promote economic and community development of the South Metropolitan region. • Carry out projects to promote regional economic development and cultural development, workforce Note: and skills development and environmental The same representative and restoration activities. deputy will be appointed to both the South West Corridor Development Foundation and the South West Environmental South West Environmental 1 Council Member Comprised of Cockburn, East Fremantle, Fremantle, - 4 to 6 times per year Reference Group in a combined Reference Group Kwinana, Melville and Rockingham local government capacity. EVM/52 authorities. The role of the Reference Group is: • To oversee the implementation of the Regional Natural Resources Management (NRM) Strategy development by the South West Group • To provide advice and feedback on the identification and implementation of priority project and activities progressed through the Regional NRM Strategy. • To actively engage with key stakeholders (government, corporate and community) to progress NRM projects and activities that benefit the region. • To identify opportunities to improve collaboration on NRM activities between South West Group member Councils and stakeholder organisations. GOV/39 D13/115712 13
Non-Council Committees and Organisations Meeting Dates, Times Council Members Committee Composition Terms of Reference and Venue Appointed for 2021-2023 South West District Chair of Planning and In September 2009, the South West District Planning Meetings as required by the Chairperson of the City’s Planning Planning Committee Engineering Services Committee became an Advisory Committee, with WAPC. and Engineering Services LUP/430 Committee meetings scheduled at the discretion and direction of Committee to be appointed 1 Deputy the Western Australian Planning Commission (WAPC). This was in response to the Government's decision to reduce the number of boards and committees in order to improve the operational efficiencies, reduce costs and to make Government more responsive. It has not met since June 2009. The function and duties of the Committee are as follows: To assist and advise the Western Australian Planning Commission on Regional Planning matters; investigate, report and formulate recommendations in respect of matters affecting or likely to affect the Metropolitan Region Scheme with particular regard to the South West section of the Metropolitan Region; To exercise such functions of the Western Australian Planning Commission as the Commission may delegate to it under the provisions of Section 20 of the Act; To exercise such functions of the Metropolitan Planning Council as the Council may delegate to it under the provisions of Section 37 of the Act; and To act as a forum for representatives of member Councils and their Technical Officers to discuss planning matters of mutual interest, which do not necessarily have any relationship to the Western Australian Planning Commission. Council has a statutory obligation to be represented on the South West District Planning Committee. GOV/39 D13/115712 14
Non-Council Committees and Organisations Meeting Dates, Times Council Members Committee Composition Terms of Reference and Venue Appointed for 2021-2023 South West Group Mayor Comprised of Cockburn, East Fremantle, Fremantle, - 4 to 6 times per year Mayor Hamblin GVR/7 Kwinana, Melville and Rockingham local government - Various Locations (host authorities. Council) The role of the South West Group is: • To chart the strategic direction of the South West Group • To prioritise and oversight the activities and projects of the South West Group • To consider opportunities for efficiency and improved service delivery through cooperation between member Local Governments • To consider reports and other formal documents of the South West Group • To consider advice from the South West Corridor Planning and Infrastructure Committee and other committees and groups as required. Tourism Rockingham 1 Council Member Promote tourism. - Monthly Cr Hume ECD/19 This Committee has an active history of support for - 3rd Monday local Tourism and is based on the Tourist Authority - 1pm Cr Edwards (Deputy) office in Rockingham which services this industry. - Gary Holland Community Council has been represented since its inception. Centre GOV/39 D13/115712 15
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