CITY OF LEBANON MANAGER UPDATES AUGUST 15, 2018 - Lebanon NH
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CITY OF LEBANON MANAGER UPDATES AUGUST 15, 2018 City Manager Updates are monthly reports that contain departmental information compiled by the Manager's Office. In an effort to keep the Council apprised of recent City activities, these updates are provided to the City Council in advance of each Council meeting. This provides the Council with an opportunity to ask questions of the administration, and to possibly answer questions raised by their constituents. Table of Contents • AIRPORT • ASSESSING • CITY CLERK • FIRE DEPARTMENT • HUMAN SERVICES • LIBRARY • PLANNING & DEVELOPMENT o Planning Division o Zoning Division o Building/Codes Division • POLICE DEPARTMENT • PUBLIC WORKS o Administration o Engineering o Maintenance Services o Solid Waste o Water o Wastewater o Utilities Maintenance • RECREATION & PARKS
AIRPORT 2018 Year to Date 2017 Year to Date Enplanements 5,636 5,543 Aircraft Operations 18,870 19,193 Airport Expenses $742,727 $812,045 Airport Revenue $468,752 $459,010 Airport Projects (mostly AIP) Project Tasks to Date Tasks Remaining AIP-54 (ADA Improvements) Construction completed Final City and FAA/State inspection and project closeout. AIP-55 (Obstruction Removal) Between Runway 7-25 Closeout project. and Poverty Lane. Project complete. AIP-56 (EA Revalidation) Under contract Work suspended until FAA completes a Cost- Benefit Analysis on Master Plan-proposed Runway Safety Area improvements. AIP-57 (RSA Conceptual Preliminary grades Work suspended until Design) discussed with FAA and FAA completes a Cost- NHDOT; taxiway Benefit Analysis on alignments Master Plan-proposed Runway Safety Area improvements. PFC (Terminal HVAC) One bid received. Bid Rebid to separate was excessive. projects (boilers & A/C). AIP-Snowblower Bids solicited, and Accept and return grant vendor awarded. Grant offer to FAA. Order application submitted to blower. Receive NHDOT FAA. Grant offer grant. received. Airport Solar (Phase 3 and Determined maximum Meeting at NHDES on Airport Loop Road) extent of array. Have Aug. 15 to discuss solar estimated tree-clearing east of Runway 36 end requirements and and north of Terminal City Manager Updates August 15, 2018 Page 2 of 17
approximate wetland Loop Road with state impacts and power and Federal generation capacity. environmental agencies. Event Tasks to Date Next Steps Lease Documents Working on Airport Submit lease documents Minimum Standards, to Granite Air for Leases, and Operating review. Issue RFP for Agreements. Per FAA north end of the Land Use Inspection, Executive Ramp for a will convert some of the lessee. Submit lease previous Granitite Air documents to LHA for leasehold to Public review. prepare and Ramp; and submit the record a subdivision north end of the plan and release and Executive Ramp for lease documents. solicitation for a lessee. Phase 1B Development Review abutters and Discuss further with a operators to determine butters and operators highest and best and and review TIF most marketable use feasibility. Possibly process a Release of Aviation Use of airport property with FAA. Lease out North End of Secured Realtor and Advertise and review Airport Terminal property is listed and offers. advertised Expand Lebanon Police Completed fencing Survey property, Department Leasehold project. Determined process a Release of existing use of parcel. Aviation Use of airport Determined additional property with FAA, property needs for prepare and record a Regional K-9 training subdivision plan and facility. Determined release and lease market rate for existing documents. and proposed expanded lease parcels. City Manager Updates August 15, 2018 Page 3 of 17
ASSESSING Month To Date Year To Date Number of Inspections 108 756 Number of Sales 39 154 Highlights: Of the 154 year-to-date sales, 73 were single-family homes. The average sale price for single-family homes is $293,967, while the median sale price is $265,200. CITY CLERK Current Month Year to Date Prior Year to Revenue Date Motor Vehicle Regs $227,105.96 $1,599,880.63 $1,507,717.00 Dog Licenses $562.00 $15,503.50 $15,563.00 Vital Records $2,491.00 $20,305.00 $19,708.00 Highlights: • Interviews to fill an Assistant City Clerk position were held in July and we anticipate having a new hire on board in August. During this transition time we have been short staffed. • Two new Recording Secretaries are being brought on board and will begin their training in August. • Preparations began for the September 11th State Primary Election. • Deputy Clerk Kristin Kenniston graduated from a three-year certification program and will be soon be receiving her CMC (Certified Municipal Clerk) designation from the International Institute of Municipal Clerks. City Manager Updates August 15, 2018 Page 4 of 17
FIRE Current Year to Prior Year July 2018 Month Date to Date Fire 9 55 39 Rescue & Emergency Medical Calls 243 1,524 1,463 Hazardous Conditions 7 54 72 Service Calls 20 142 127 Good Intent Calls 26 150 154 False Alarms 35 233 176 TOTALS 339 2,158 2,031 Highlights: • July 2 – personnel responded to Cooper Street for a motor vehicle fire next to the garage. • July 4 - personnel responded to Butternut Lane for a building fire. The fire was contained to the apartment of origin but displaced the occupants of three (3) apartments. • July 6 - personnel responded to Route 14 in Sharon, VT for a water rescue. • July 12 – personnel responded to Quechee, VT for a water rescue. • July 13 – personnel responded mutual aid to Lyme for a building fire. • July 16 – personnel responded to Woodstock, VT for a building fire. • July 22 – personnel responded to Hannaford’s for an outside fire involving cardboard. • July 27 – personnel responded to West Street for a report of smoke in the basement. The cause was determined to from a malfunctioning sump pump. Department Revenue to Date: $732,594.00 City Manager Updates August 15, 2018 Page 5 of 17
HUMAN SERVICES Collaborative Meetings & Pooled Resources Upper Valley Resource Team: Monthly meeting hosted by ServiceLink at the Center for Elder Services. The meeting functions as a resource sharing and networking opportunity. There was no meeting in July. Upper Valley Housing Support Team: Monthly meeting of service providers (LISTEN, the Haven, Tri-County CAP, and Silent Warriors) to find ways to pool resources and strengthen the safety net for our local residents who are homeless or at risk of being homeless. Met on July 12. Lynne partnered with staff from Tri- County CAP and LISTEN to do homeless outreach on July 9. We visited 8 sites known to both the Lebanon Police Department and service providers as places where homeless individuals have camped in the past. We found two abandoned campsites and evidence that camping had taken place at some other sites, but we did not encounter any individuals to speak to. The police had previously attached service provider contact information cards to the tents at the abandoned sites. Housing First Working Group: Monthly meeting to further advance collective thinking and collaborative efforts to create more affordable housing in the Upper Valley, especially for those challenged with substance misuse and mental health issues. Recent discussion has focused on trying to gain a better understanding of the number of homeless individuals and families on the NH side of the Upper Valley and improving the spectrum of services available to them (e.g. shelters to permanent, affordable housing). Met on July 20. The group has a website: www.housingfirstuppervalley.com Hartford/Lebanon Continuum of Care: Monthly meeting to address Upper Valley issues regarding housing and homelessness (provides the link to the Balance of State Continuums in both VT and NH). Lynne was unable to attend the July 26 meeting. NH Coalition to End Homelessness: Lynne is a new member of the Board of Directors for this statewide coalition. The board did not meet in July. Energy Advocacy Council: Monthly meeting hosted by LISTEN to share information and resources regarding energy issues that Upper Valley residents are experiencing. Met on July 19. City Manager Updates August 15, 2018 Page 6 of 17
Monthly In-Office Activity Julie Stavrou was hired as the Assistant Human Services Director and began working July 11. Julie staffed the office on her own while Lynne was on vacation July 26-August 6. In July 2018, a total of $5,182.59 in direct assistance was provided by the Human Services office. The 2018 year-to-date total of direct assistance provided is $38,210.86. Authorized Voucher Totals July 2018 vs July 2017 July 2018 July 2017 Rent Assistance $3,297.00 $3,087.50 Security Deposit* $1,000.00 $190.00 Electric Assistance $836.83 $98.00 Water $48.76 $0.00 Total $5,182.59 $3,375.50 *Agreements are rendered with landlords so that all security deposits are returned to the City should the tenant vacate the housing without first reimbursing the City for the deposit. Assisted Cases July 2018 vs July 2017 July 2018 11 cases involving 12 adults and 13 children July 2017 7 cases involving 8 adults and 0 children Notices Issued in July 2018 Approvals 11 Denials 2 Pending Decisions 0 Applications Withdrawn 0 Sanctions 0 Contacts with clients in July 2018 Walk-Ins 49 Scheduled Appointments 24 Home Visits 0 City Manager Updates August 15, 2018 Page 7 of 17
Case Collaboration/Referrals in July 2018 While consistently striving to meet the essential needs of our clients, based on NH State Law and our Adopted General Assistance Program Guidelines, we, as a partner to our clients, continuously collaborate with area agencies and landlords to identify potential remedies to situations that incorporate resources outside of City Human Services operations. Available funding and scope of services of our local agencies are limited, but they all do what they can when we request their input and services. Some of these referrals result in joint assistance through Human Services, while others will be strictly agency-based. Tri-County CAP 8 LISTEN 5 Catholic Charities 3 The Haven 1 NH DHHS/Elderly & Adult Services 2 Reimbursement Received in July 2018 & YTD Client SSI Medicaid Other Town*** July 2018 $55.00 0 0 0 Year-to-Date $649.04 0 0 0 ***Reimbursement received from another NH municipality because Lebanon Human Services assisted a resident of that town. Liens in July 2018: Issued=0 Discharged=0 LIBRARY • We ran very successful summer reading programs for kids, teens and adults this year. Over 400 kids signed up for the program. • Slate and copper repair on the Lebanon Library roof will proceed beginning in August, along with wood trim replacement. • Susanne Cortez, our Reference and Young Adult Librarian, retired as of the end of July after 20 years at Lebanon Libraries. Susanne was hired as the Library Director in 1998, and later decided to move to a position that had fewer administrative responsibilities. She was instrumental in hiring the City Manager Updates August 15, 2018 Page 8 of 17
architect for the Kilton Library and orchestrated the purchase of the land. The library is in a better place than it was prior to her being hired, given what she accomplished. • Susan Donnelly joined the library foundation board. Sue has been a library patron and supporter for many years and played an important role in fundraising for the Kilton Library capital campaign. She will be a great addition to the board. PLANNING & DEVELOPMENT Permit/Applications Residential Commercial Fees Collected Building Permits 26 18 $27,578.55 Planning Board Applications 2 2 $718.68 Zoning Board Applications 3 1 $466.95 Totals 31 21 $28,764.18 Inspection Activity Total inspections for the Month of July 219 Highlights: As of August 1st, the City’s Building Department has begun utilizing with a new Municity5 permitting software that will simplify the internal administration of permits and streamline the coordination of information during the review process. Eventually, the Department expects to establish a public-facing website allowing property owners and applicants to apply for permits electronically and to monitor the review status prior to issuance. On July 11th, the City Council approved the establishment of a new Tax Increment Financing (TIF) District in Downtown Lebanon as recommended in the 2012 Master Plan and the 2016 Downtown Visioning Study. The Planning Department will be working with the City Administration to create a new TIF District Advisory Board in the coming weeks and will be seeking applications for the 7-member Advisory Board. The Planning and Zoning Office will submit an application, due on September 7th, to the NH Department of Transportation to seek federal Transportation City Manager Updates August 15, 2018 Page 9 of 17
Alternatives Program (TAP) funding for a sidewalk project on the Miracle Mile to improve pedestrian connectivity and safety. In addition, bus stop relocation and signalized crosswalk design and construction are being considered and the City is working closely with Advance Transit, Listen, and other potential stakeholders. For information on how to demonstrate your support for this proposal, or for questions, please contact Rebecca Owens, rebecca.owens@lebanonnh.gov. POLICE Dispatch Calls for Service 2736 Police Calls for Service 2465 Incident Based Reporting Calls 78 Traffic Crashes 82 Property Damage 34 With Injury (possible) 10 Involving Bicycle or Pedestrian 0 Referred to Outside Agency 0 Hit and Run 25 Parking Lot 31 Arrests 96 DWI Arrests 8 Motor Vehicle Stops 633 Warnings 569 Citations 45 Problem Oriented Policing Calls 14 Community Involvement: On July 6, Senior Officer Jeremy Perkins and Officer Peter Begin escorted the Lebanon Little League 12U after winning the State Championship. On July 13, after being made aware of several students who had expressed fear of the police to teachers and counselors, Corporal Mike Roberts went to the Lebanon Middle School summer camps and met with the summer school kindergarten class and gave out stickers and spoke with the kids. On July 13, Ice Cream with a Cop was held at the Fore-U Ice Cream. City Manager Updates August 15, 2018 Page 10 of 17
On July 21, Lebanon Police Officers attended the Grand Opening of the Mascoma River Greenway. Coffee with A Cop was held at The Fort Exit 18 on July 24. During the month of July, Lebanon officers attended the Farmers’ Market on Thursdays and handed out items and spoke with the attendees. Lebanon officers have continued patrolling the Rail Trail and Boston Lot trails with the Police Utility Vehicle. These patrols will continue over the coming months. The Lebanon Bike patrol continue to have a presence in the neighborhoods and bike trails throughout the city. The Lebanon Police Parking Enforcement Officer has continued making a presence and addressing parking issues in the area of Colburn Park and the surrounding parking lots. Chief Mello participates in a weekly call in to WNTK’s First Look with Keith Hanson on Tuesday mornings at 8:45AM. PUBLIC WORKS Solid Waste Month: July 2018 2017 Landfill Facility Received 3,818 (tons) 3,320 (tons) Wastewater Bio-solids Received 292 (tons) 310 (tons) Leachate Generation & Pumping 89,550 (gallons) 234,507 (gallons) Recycling • We recently shipped mixed plastic to our buyer in Pennsylvania. • Paper and Cardboard continue to be shipped locally with positive revenues. Other • The Lebanon Solid Waste Facility took delivery on a new landfill trash compactor; Tana E520. City Manager Updates August 15, 2018 Page 11 of 17
Water Month: July 2018 2017 Water Treatment Plant-Production 50.488 MG 50.180 MG Water Quality Complaints There have been several water quality complaints. Mostly due to the CSO #11 construction work. After Hours Calls 7 (5 due to alarms, 2 due to putting the plant back on line from load shedding for energy savings) Water Treatment Plant • Water production hit its highest peak day production of the year thus far on July 4th during the extreme hot spell we had, we produced 2.13MG of water. Lab Highlights • All required bacteria testing for July was completed and all results passed. • All other testing results were within allowable limits. • We started the next segment of the UCMR 4 testing. • Awaiting July’s crypto test results. Other: • After 30+ years as the Mechanic for the water treatment plant Bruce Blackmore retired on the last day of July. He will be missed, we wish him well in retirement. Wastewater Treatment Month: July 2018 2017 Treated 1.299 MGD 1.667 MGD Solids Inventory 13,000 lbs. 14,000 lbs. Operations highlights • Continued planning for plant fuel tank replacement at the wastewater treatment plant. Tentative date for install in September 2018. • Finalizing our CSO 11 sampling report to DES for review. • Had zero plant violations to our NPDES permit or SWPPP permit for July 2018. • Continued nitrogen optimization. • Working on Finalizing Enfield IMA . City Manager Updates August 15, 2018 Page 12 of 17
• Hanover IMA sampling report submitted to the town of Hanover for BOD and TSS. • Rt.4A pump station grinder install underway, to be installed on 8/8/18. • Toxicity sampling and testing performed in the plant and Connecticut river. Waiting on results currently. • Received DMRQA results back from Millipore Sigma. Laboratory • TKN testing and analyzing once per week. • Continued with phosphorus trial testing. • Plant fully nitrifying, and process looks great with outstanding final effluent. Industrial Pretreatment Program • Headworks loading report submitted to WWTP from Teton Environmental. • Sodium Permanganate was applied to collection system for odor control on 6/7/18. Maintenance Month: July 2018 Cemeteries & Park Maintenance Burials/Cremations 8 Foundations 6 Grave/Trust Fund Sales 2 Grave Transfers 1 Maintenance / mowing of all Cemeteries (Hrs) 356.75 Public Ways/Road Maintenance Potholes repaired (Hrs) 56 Basins/Ditches cleaned for storms (Hrs) 153 Street Sweeping (Hrs) 15 Roadside Mowing (Hrs) 124 Trees Down (Hrs) 33 Line Striping (Hrs) 20.5 Public Ways/Road Maintenance • Traffic lights • Remove trees from storm damage • Clean basins and culverts for rain storms • Repair basins • Repave driveway aprons/roadside for drainage • Grading of Dirt Roads City Manager Updates August 15, 2018 Page 13 of 17
Other: • Repairing shed roof at Valley Cemetery Fleet: Some new equipment has arrived: 2018 Holder 9.92 Sidewalk Tractor 2018 Ford F-550 Engineering CIP Projects CSO#23-Contract #11 Bank Street Ext. (phase 1)-RD Edmunds (No Change) • Monthly construction meetings with NHDES; WP; Contractor and City to be held on August 21st • Bike symbol striping to be completed week of August 15th • Final Walk through scheduled for August 21st CSO#23-Contract #11 Mechanic Street Area and Guyer/Young Street Area (phase 2)-Park Construction • Engineering continuing to work on acquiring easements and licenses • Monthly construction meeting held on July 17th • Revised 2018-2019 schedule to be received July 17th • Worked on Water, Sewer and Drainage on Young Street • Worthen Street water and sewer installed • Mascoma Street Water, Sewer, and Drainage from Myers to Cameron Complete City Manager Updates August 15, 2018 Page 14 of 17
• Mascoma Street Paving from Myer’s way to Cameron paved • Mascoma Street near High Street beginning sewer construction, drain, water and services • Mascoma Street temporary water installed CSO#23- Contract#12 Ora, Avon, Freeman, Bomhower, Myra, Mascoma, Mechanic and cross-country • Preliminary design has begun- received 50% plans for review Mascoma Street Bridge • On hold – will re-advertise September 2018 South Main Street Bridge Project • Peer review of bridge alternatives completed and submitted to NHDOT • NHDOT meeting tentatively scheduled for August 30th Mechanic Street Project • Awaiting agreement with NHDOT to be signed to move forward • Meeting with consultant to be held the week of August 15th Engineering General • Building Permits and Planning Board Plans • CMOM work • River Park Project-Crafts Ave. work is beginning-working on coordination • Project Disbursements and pay applications • Attending NHDES Public Hearings RECREATION & PARKS Highlights: • The Mascoma River Greenway Grand opening was on July 21. It was a great day with at least 50+ in attendance throughout the day. Participants enjoyed seeing a big project have a special day dedicated and recognized by the City for the work that has been done. • All of the summer concerts, performers and shows have been by far one of the best this summer. July has been HOT! We have never rescheduled a show due to heat, but July 2nd we had to reschedule the UVCB to August 13th. We had 12 performances, and the CCBA/Witherall Recreation Center has been a NEW indoor location for our Thursdays in the Park show, and the City Manager Updates August 15, 2018 Page 15 of 17
SAU 88 Auditorium has been an option for our indoor location for the Front Porch Concert Series. Program Updates: • We had a successful Tuesday in the Park with Free Fun Fitness with the CCBA running a 45-minute session for all ages. On average there were 3 – 10 participants at a time. • We also partnered with the Lebanon Public Libraries to do Storytime in the Park and again had 50+ participants for this Wednesday event. • We wrapped up the Friday Funday on Colburn Park with on average 15 – 20 kids playing with lawn toys on the Green. • Camp Kaleidoscope, Leb. Rec Hit’s the Road, and Leader In Training Program from June 25 – August 9 had 1,105 participants. That number includes repeat participation of one camper. Plus 325 customers on a waitlist if someone cancelled. • Our partnership with British Challenger Sports/Tetra Brazil Soccer had 161 participants in a week-long soccer program experience. • The Outdoor Adventure Program June 25 – August 10 had 103 participants. • We ran our first Adult Kayaking to Harpoon BBQFest and that was a great day. Originally signed up with 10 participants, but some folks cancelled morning of which resulted in five (5) participants. • Our partnership with First Tee Program with FORE-U golf had seven (7) new golf players participate in the First Tee Program. New participants finish their class and earn a brand new set of golf clubs to encourage growth and learning for the love of golf. • Tennis Lessons were small but mighty numbers this season with 16 participants between Pre-School – 8th Grade. • Pool hosted swim lessons for 55 swimmers for the month of July. Plus, a variety of new events this summer. The newly named Lebcity Luau had an approximate 250+ participants, Sunday Farmers Market brought the market to the pool with 150+ participants. They will continue to get ready for the August Events Sip & Swim for ages 21+ on August 10, and Paws in the Pool on August 26. • Summer/Fall sports registration is open, and we are currently looking for Cheerleading and Field Hockey coaches. • Adult Softball will finish up on August 13th with 21 teams, and 337 adults playing in the league this summer. Parks Maintenance Project Updates: • Staff spends all summer lining ball fields, trimming all parks, mowing parks, gardening, preparing Farmers’ Market and Music Series setup, Colburn Park City Manager Updates August 15, 2018 Page 16 of 17
Fence restoration, and the many odd projects Paul sends along. • Volunteer day were donated by Christ Redeemer Church for the Colburn Park fence project. Special Events: • The Red White and Blue 6.2-mile race is our morning of the July 4th and we had 97 participants. It was hot, but it was fun. The Fire Department was on hand if needed, but there was plenty of water and watermelon for folks to keep cool. Games and Food were on the green at 5pm, and live music began at 7pm and fireworks at 9:20pm. This was the celebration 5k race for those who participated in our Couch to 5k Program held through the Running Club with 28 participants. The fireworks launched from Storrs Hill. • Farmers’ Markets are going well. Sales are steady, and vendor attendance is going well. The EBT/Snap program was revamped at the end of July and the Farmers’ Market had to invest in a new system to continue accepting payments for EBT. • Summer celebration with the Volunteer of the Year recognition, Farmers’ Market, music, food and fireworks is scheduled for Thursday, August 23. City Manager Updates August 15, 2018 Page 17 of 17
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