Circular - Mackay Surf Club
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Circular
Title: 2020 QLD Youth Championships – Final Circular
Document ID: 32.03.20
Division: Club Services - Sport
Audience: All SLSQ Clubs; All SLSQ Branches & Sport Committee
Summary: Final information regarding the 2020 QLD youth Championships
Date: 9th March 2020
1. INTRODUCTION
The QLD Youth Championships attracts competitors from all over the state, providing an opportunity to unite over 3
days showcasing one of Queensland’s most iconic volunteer movements, Surf Life Saving.
This year’s event will be held at Alexandra Headland on the 20th, 21st & 22nd March 2020.
This document outlines some the final information relating to the 2020 QLD Youth Surf Life Saving Championships.
Please note that SLSQ may have subsequent bulletins, memos or circulars which may supersede information provided
in the circular.
2. COMPETITION COMMITTEE
The Competition Committee (CC) will direct all matters relating to the actual conduct of the competition. The CC may,
in accordance with the rules contained in the current edition - 36th Edition Surf Sports Manual, any subsequent
amending bulletins and this circular, postpone, cancel and or alter any or all events at the Championships, and/or alter
the venue of the competition.
The CC may consult and seek advice from appropriate officials, athletes and other personnel on competition conditions
and safety issues when required. The CC shall appoint the various sub committees and panels as required for the event
e.g. Disciplinary Committee & Coach/Athlete Panel.
POSITION NAME
SLSQ Sport Advisor Charles Melloy
Event Referee Glen Miller
Safety & Emergency Management Coordinator Jamie Findlay
Event Coordinator Ryan Bennett
Venue Representative Ashley Robinson
3. SAFETY & EMERGENCY COMMITTEE
A Safety & Emergency Committee (SEC) shall be appointed which must consider and advise the Referee and
Competition Committee on all matters relating to competition and non-competition safety and emergency
management. The Chair of the Committee shall be the Safety & Emergency Management Coordinator who shall also
be a member of the Competition Committee. The composition of the SEC will be determined by SLSQ.
POSITION NAME
Safety & Emergency Management Coordinator Jamie Findlay
Deputy Referee Peter Thomas
First Aid/Medical Coordinator Oliver Hoelscher
Event Coordinator Ryan Bennett
IRB/Water Safety Coordinator Ken Dawson/Ross Hutton
Surf Life Saving Queensland
18 Manning Street t. +61 7 3846 8000
South Brisbane QLD 4101 f. +61 7 3846 8008
PO Box 3747 w. lifesaving.com.au
South Brisbane QLD 4101 ABN 27 360 485 381
TABLE OF CONTENTS
1. INTRODUCTION 1
2. COMPETITION COMMITTEE 1
3. SAFETY & EMERGENCY MANAGEMENT COMMITTEE 1
4. DISTRIBUTION OF CIRCULAR 3
5. ENTRIES 3
6. COMPETITOR LISTING 3
7. EVENT ADMINISTRATION 3
8. PROGRAM OF EVENTS 3
9. MEETING & BRIEFING TIMES 3-4
10. COACH ADVISORY PANEL 4
11. RESULTS 4
12. EVENT MEDALS, TROPHIES & POINTSCORE 5
13. CLUB TENTS 5
14. WARM UP/WARM DOWN 5
15. WATER SAFETY (IRB & ORANGE SHIRT) 5-6
16. GEAR TRAILER/VEHICLE PARKING 6-7
17. MEDIA & PHOTOGRAPHY 7
18. SCRUITINEERING 7
19. CANCELLATION POLICY 8
20. BEHAVIOUR/MISCONDUCT 8
21. PROTESTS 8
Play by the Rules 9
Code of Conduct 10
Surf Life Saving Queensland
18 Manning Street t. +61 7 3846 8000
South Brisbane QLD 4101 f. +61 7 3846 8008
PO Box 3747 w. lifesaving.com.au
South Brisbane QLD 4101 ABN 27 360 485 381
4. DISTRIBUTION OF CIRCULAR
It is most important that the information in this Circular is brought to the attention of all Carnival Officials, Team
Managers, Coaches and Competitors.
Non receipt of the Circular will not be taken as an excuse if a Club, Team or individual does not comply with the
requirements outlines in this and other Bulletins and Circulars.
5. ENTRIES
Restricted Entries
Restricted entries have now closed for the 2020 QLD Youth Championships. Branches will be notified of Reserves positions
in the coming days. A final competitors list will be sent out after the close of late entries including reserve
competitors/teams. It is advised that clubs pull an individual report from Carnival Manager to double check each event so
you know who has qualified.
If you know of someone that is unable to attend a restricted event please email Karen Degnian – Sports
Administrator – kdegnian@lifesaving.com.au ASAP so the next qualifier can be notified.
Late Entries/Team Changes:
Team changes/deleting competitors/adding an event for an existing competitor after entries close: can be done via
email to Karen Degnian – kdegnian@lifesaving.com.au until midnight Monday 16th March.
After this date an admin fee of $5 per change to an already existing competitor/team entry will be accepted prior to a race by
visiting the Administration Centre. Payment must be made in cash; a receipt will be issued by administration staff to be taken to
the area marshal. This process is only eligible for non-qualifying events.
6. COMPETITOR LISTING
The competitor listing for the 2020 QLD Youth Surf Life Saving Championships is attached. Please ensure your Team
Manager checks through the entries carefully to ensure they are all correct.
Clubs have until Monday 16th March to make any existing changes to entries.
7. EVENT ADMINISTRATION
The Administration Centre will be located at the Northern end of Buhk Park. The Administration Centre will be open
from:
Thursday 19th March: 9am to 4pm
Friday 20th March: 6am to competition end
Saturday 21st March: 6am to competition end
Sunday 22nd March: 6am to finish of carnival
8. PROGRAM OF EVENTS
The Program of Events is attached. Please be aware that this program is subject to change.
9. MEETING & BRIEFING TIMES
The below timetable is only a draft and is subject to chance. The Program of Events will go out with the Final Circular.
Thursday 19th h March – Venue
2.00pm: Carnival Committee Meeting Officials Marque – Buhk Park
3.00pm: All Sectional Referees Meeting Officials Marque – Buhk Park
5.00pm: All Officials Briefings Officials Marque – Buhk Park
6.30pm: All Team Managers briefing Officials Marque – Administration Compound
Surf Life Saving Queensland
18 Manning Street t. +61 7 3846 8000
South Brisbane QLD 4101 f. +61 7 3846 8008
PO Box 3747 w. lifesaving.com.au
South Brisbane QLD 4101 ABN 27 360 485 381
Friday 20th March – Venue
6.00am All IRB personnel to report to IRB Coordinator IRB Compound
6.00am: Competition Committee Meeting Administration Compound
6.15am: Officials Breakfast Officials Marque – Buhk Park
7.00am: Officials Briefing On the beach in appointed water area
7.45am: Marshalling commences All water areas
8.00am: Water events commence All water areas
4.30pm: Competition Committee Meeting Administration Marquee
4.30pm: Officials Debrief Officials Marquee – Administration Compound
Saturday 21st March – Venue
6.00am All IRB personnel to report to IRB Coordinators IRB Compound
6.00am Competition Committee Meeting Administration Compound
6.15am Officials Breakfast Officials Marquee – Buhk Park
7.00am Officials Briefing On the beach in appointed water area
7.45am: Marshalling commences All water areas
8.00am: Water events commence All water areas
4.30pm: Competition Committee Meeting Administration Marquee
4.30pm: Officials Debrief Officials Marquee – Buhk Park
5.00pm: March Past Officials Meeting Officials Marquee – Buhk Park
Sunday 22nd March - Venue
6.00am All IRB personnel to report to IRB Coordinators IRB Compound
6.00am Competition Committee Meeting Administration Compound
6.15am Officials Breakfast Officials Marquee – Buhk Park
7.00am Officials Briefing On the beach in appointed water area
7.45am: Marshalling commences All water areas
8.00am: Water events commence All water areas
10. COACH ADVISORY PANEL
The Carnival Committee (CC) will be appointing an Athlete/Coach Advisory Panel for this event. The Panel will be made
up of a mix of athletes and coaches and will be a resource for the Carnival Referee and Sectional Referees. This Panel
will also be able to take any issues to the Carnival Committee during the running of the event if necessary.
ROLE NAME SURF CLUB
Coach Jack Hanson Alexandra Headland
Coach Paul Wotherspoon Kurrawa
Coach Gavin Hill Northcliffe
Coach Josh Minogue Sunshine Beach
Coach John Andrews Tanuum Sands
11. RESULTS
Below is a live link to the results on SLSAs Carnival Manager System
Youth Champs - RESULTS
Results will also be posted on the Surf Sports Facebook Page & SLSQ Website post event. Results will also be emailed
to all clubs and Team Managers post the event.
Surf Life Saving Queensland
18 Manning Street t. +61 7 3846 8000
South Brisbane QLD 4101 f. +61 7 3846 8008
PO Box 3747 w. lifesaving.com.au
South Brisbane QLD 4101 ABN 27 360 485 38112. EVENT MEDALS, TROPHIES & POINTSCORE
SLSQ has every intention of presenting all medals throughout the weekend of the Championships to the 1st, 2nd, and 3rd
place getters on the line after the conclusion of each event. SLSQ will have two daises set up in the competition areas
(one in the beach area & one in front of the club for the water areas). SLSQ would encourage medal winners to get a
photo on the dais when they get a break in competition. All athletes receiving medals MUST wear club competition cap.
Medal presentations will be done in the area after each final.
Overall Pointscore (1st, 2nd & 3rd) and Handicap Pointscore (1st, 2nd & 3rd) trophies for the top 3 clubs in each will be
awarded at the conclusion of the event.
The point score awarded to each Champion Club, within each event’s age category, will be 6 points for 1st place, down
to 1 point for 6th place. If, when the event has concluded, there is a tied pointscore, the club with the most first places
will be declared the winner. Failing this, the club with the most 2nd placings to 6th placings respectively will be taken
into account to determine a tie and dual trophies will be presented.
DEAD HEATS – Where a dead heat (as defined in the current edition of the Surf Sports Manual) occurs in the final of an
event, the clubs of individuals/teams will share the placing points and medal relative to the finish placing. The club of
the next individuals/teams to finish will receive the relative placing points based on the number of individuals/teams
finishing ahead of them. For example: if two individuals finish equal 1st, both individuals/teams shall receive 6 points
each and the gold medal. The next placing individual/team shall be awarded the 4 points and the bronze medal for
coming 3rd.
13. CLUB TENTS
Due to the restrictions under our permit with the Sunshine Coast Council, the erection of club tents will not be
permitted until after 12pm on Thursday 19th March. Any tents erected on the beach must be secured by star-pickets.
Please check, on site, with Ryan Bennett (SLSQ Event Coordinator) before erecting tents to ensure that they will not
need to be moved throughout the Championships.
14. WARM UP/WARM DOWN
All clubs MUST abide by SS02 Carnival Warm Up Guidelines and supply their own sufficient (clearly identified) water
safety personnel for warm up sessions before the commencement of the day’s events. Water safety personnel are to
wear orange shirts. Failure to do so will result in disciplinary action which could affect the club’s involvement at the
Championships.
Clubs are reminded that specific warm up will occur are follows –
- 7:00 - 7:20am – Swim Only
- 7:20 - 7:40am – Craft Only
If competitors would like to warm up outside of these times please do so outside of the competition area.
15. WATER SAFETY (IRB & ORANGE SHIRT)
IRB Water Safety:
The following clubs must supply an IRB for the duration of the championships (to be dropped off at the IRB compound
between 2pm and 5pm on Thursday 19th March or no later than 5.30am on Friday 20th March. All IRB’s will be available
for collection one hour after the last event Sunday 22nd March. Any IRB’s left after this time will be the responsibility of
the club who owns them. Also, please remove all tie down ropes and light bars from trailers when dropping off at the
compound so they don’t get lost, no responsibility will be taken for these items.
Surf Life Saving Queensland
18 Manning Street t. +61 7 3846 8000
South Brisbane QLD 4101 f. +61 7 3846 8008
PO Box 3747 w. lifesaving.com.au
South Brisbane QLD 4101 ABN 27 360 485 381Clubs to Supply IRB’s:
• Alexandra Headland SLSC
• North Burleigh SLSC
• Met Caloundra SLSC
• Burleigh Heads Mowbray Park SLSC
• Maroochydore SLSC
• Dicky Beach SLSC
• Currumbin SLSC
• TH&C SLSC
• Noosa Heads SLSC
• Palm Beach SLSC
NOTE: A fully qualified marine mechanic will be on duty at Thursday afternoon and Friday morning to check on all IRB’s
supplied by clubs.
If any IRB is delivered unseaworthy to the gear compound then the Team Manager from that club will be notified and
asked to supply a replacement. That club will not be permitted to compete until the replacement equipment is supplied.
NB: All IRBs must be SLSA Class 1 boats. No cat hull boats will be accepted.
The IRB Water Safety Roster is attached. Please ensure your club is prepared if you have any rostered shifts.
Orange Shirt Water Safety:
The Orange Shirt Water Safety Roster is attached. Please ensure your club is prepared if you have any rostered shifts.
16. GEAR TRAILER/VEHICLE PARKING
All trailers are to be brought to the Craft Compound off Mari Street (over the road from the club). Under no
circumstances are unauthorized vehicles to take trailers onto beach. Under no circumstances are vehicles to be left
parked within the craft compound. Signs will direct trailers to this area.
Security will be on duty but there are no guarantees on non-theft or non-damage to craft or tents.
Sunshine Coast Council will be undertaking periodical checks throughout the weekend and booking all vehicles illegally
parked, all fines will be at the responsibility of the vehicle owner.
Alexandra Headland SLSC will also be opening the Mari Street carpark for general parking throughout the weekend.
Please note that they will be charging $5 per day for entry into this carpark. Vehicles won’t be charged that are
bringing gear trailers into the compound.
Surf Life Saving Queensland
18 Manning Street t. +61 7 3846 8000
South Brisbane QLD 4101 f. +61 7 3846 8008
PO Box 3747 w. lifesaving.com.au
South Brisbane QLD 4101 ABN 27 360 485 381Gear Compound –
Entrance off Mari Street
17. MEDIA & PHOTOGRAPHY
Drones:
For the safety of competitors, officials and spectators SLSQ prohibits the use of drones or Unmanned Aerial Vehicles
(UAV) at this event by members and/or public unless approved by SLSQ, 7 days prior to the event. The operator must
supply an operations manual (including risk management plan), provide a copy of public liability insurance and comply
with all Civil Aviation Safety Authority (CASA) requirements. SLSQ may utilise the use of our own drones to conduct
aerial surveillance and monitor hazards.
Photography:
Harvie Allison Photography is appointed as the official Surf Life Saving Queensland photographer to take action photos
of competitors at the Championships. These photos will be available for sale and can be reviewed at www.harpix.com.
If you would like something special during the weekend, Harvie will try to accommodate any requests.
As stated on the Club Photographers passes, no Club or freelance photographers will be given access to the
competition area to take photos, only accredited media and staff of Harvie Allison Photography. Club Team Managers
are asked to speak specifically to Harvie should they want photos of some of their children, he will try to accommodate
any requests.
18. SCRUITNEERING
Scrutineering at this event will be conducted randomly throughout this event by appointed scrutineering officials.
Surf Life Saving Queensland
18 Manning Street t. +61 7 3846 8000
South Brisbane QLD 4101 f. +61 7 3846 8008
PO Box 3747 w. lifesaving.com.au
South Brisbane QLD 4101 ABN 27 360 485 38119. CANCELLATION POLICY
The following Cancellation Fee & Refund Policy will be adhered to:
• If a carnival is cancelled, with no postponement before the first event is conducted, 75% of all entry fees will be
refunded to all Clubs (25% retained for administration costs).
• If a carnival is cancelled, after the first event is conducted, no refund will be given.
• If a carnival is postponed and re-scheduled to another date, a 75% refund will be issued to competing Clubs
that cannot compete at the re-scheduled event.
20. BEHAVIOUR/MISCONDUCT
Any misconduct while at the event will not be tolerated. This includes the days leading into the competition and any
official social activities following the conclusion of the event. Offending members risk disciplinary action against both
themselves and their Clubs.
Please refer to the 36th Surf Sports Manual sections 2.27 SLSA Code of Behavior and 2.28 Abuse/Inappropriate Behavior
and the Policy 6.5 Member Protection Policy (available online at the Members Portal).
21. PROTESTS
All protests shall be lodged with the appropriate Liaison Officer in each Area in accordance with procedures set down
in the current edition of the Surf Sports Manual and any subsequent bulletins, and shall identify the specific
sections/clauses in the Competition Manual and or event rules upon which the protest is based.
Protest Forms are available from the Liaison Officer. An ‘Appeals Fee’ of $110 must accompany all documentation
when the process is officially submitted to the Appeals Committee for adjudication.
Surf Life Saving Queensland
18 Manning Street t. +61 7 3846 8000
South Brisbane QLD 4101 f. +61 7 3846 8008
PO Box 3747 w. lifesaving.com.au
South Brisbane QLD 4101 ABN 27 360 485 381Surf Life Saving Queensland 18 Manning Street t. +61 7 3846 8000 South Brisbane QLD 4101 f. +61 7 3846 8008 PO Box 3747 w. lifesaving.com.au South Brisbane QLD 4101 ABN 27 360 485 381
Surf Life Saving Queensland 18 Manning Street t. +61 7 3846 8000 South Brisbane QLD 4101 f. +61 7 3846 8008 PO Box 3747 w. lifesaving.com.au South Brisbane QLD 4101 ABN 27 360 485 381
The 2020 QLD Youth Surf Life Saving Championships are proudly supported by:
FURTHER INFORMATION
Should further information be required please contact the Sport Team at:
rbennett@lifesaving.com.au
Surf Life Saving Queensland
PO Box 436
West Burleigh, QLD, 4019
Phone: (07) 5566 1006
Surf Life Saving Queensland
18 Manning Street t. +61 7 3846 8000
South Brisbane QLD 4101 f. +61 7 3846 8008
PO Box 3747 w. lifesaving.com.au
South Brisbane QLD 4101 ABN 27 360 485 381You can also read
