CARMEL HIGHLANDS INN - WEDDINGS - Hyatt Residence Club
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CARMEL HIGHLANDS INN WEDDINGS
Your Wedding Day is about you two – celebrate love! Envision saying your vows under the setting sun, the fresh sea breeze in your hair as you proclaim your love on our seaside gazebo. Weddings become unforgettable when they take place at Hyatt Carmel Highlands Inn. Our ceremonies take place on an open-air redwood deck, surrounded by glass, which overlooks the Pacific Ocean. Celebrate your special moments surrounded by a truly picturesque setting. We believe your Carmel Highlands wedding should be an extraordinary, once-in-a-lifetime event. We take pride in handling the details so you can spend time on what's most important - creating memories in a magnificent and romantic environment. Our dedicated team takes joy in handling every detail with style and making each wedding special in its own way, from seating arrangements to centerpieces.
SITE FEES: Wedding Changing Room $500 Gazebo, Dinning Deck & Wine Room $7,000 Gazebo (Ceremony Only) $3,000 Gazebo & Surf Room $6,500 Gazebo (Reception Only) $4,500 Gazebo, Surf Room & Yankee Point $9,500 Gazebo (Ceremony & Reception) $5,000 Oceanside Ballroom $12,000 Gazebo & Yankee Point $5,000 Gazebo & Oceanside Ballroom $12,500 Gazebo & Wine Room $6,000 Current taxable service charge 22% Gazebo & Dinning Deck $6,500 Current sales tax 7.8475% WEDDING PACKAGE INCLUDES: Event Time includes up to 5.5 hours (beginning at your ceremony) Includes Set Up & Tear Down of the Event Site Tables, Chairs, Linens & Napkins, Flatware, Glassware and China are provided Folding Chairs are supplied for your Ceremony Choice of a Reception Chair (3 styles to choose from) Complimentary Ceremony Rehearsal the day before Two Outdoor Heaters offered on the Gazebo Deck Individual Menus Printed for each place setting Sparkling Send Off & Glow Stick Dance Off are available to be added on Complimentary Newlyweds Hotel stay, night of wedding (with a $10,000 catering minimum) Complimentary Wedding Menu Tasting for two (with a $10,000 catering minimum) Additional Event Time available at $500 per hour, evening functions must conclude by 11pm
GUEST COUNT MINIMUMS:
During Wedding Season (April-November), we have a guest count minimum
on Saturdays of 75 guests. There is not a guest minimum for weddings held
Sundays – Fridays.
CEREMONY ONLY:
During Wedding Season, couples that wish to host only a ceremony at Carmel
Highlands Inn, must conclude their event by 1pm, Fridays-Sundays.
Restrictions do not apply Monday-Thursdays. Event time includes 1.5 Hours.
DEPOSIT & PAYMENT SCHEDULED:
A non-refundable deposit is due at the time of contract signing. Date & Event
space are not held until contract & deposit are collected. The balance of
estimated costs will be divided out, in a payment plan schedule with the last
payment due (7) days prior to event.
DAY OF COORDINATOR: We want every couple to have their dream vision
come true, therefore we encourage you to hire a Wedding Planner! Although not
mandated and if you decide not to hire a planner, then our Wedding Site Coordinator will be provided for an additional
fee of $825. We will assistant you with the wedding logistics, personal décor, such as displaying your place cards,
wedding favors, table décor, guestbook, toasting glasses, etc. We also manage your vendors once on-site, and your
overall timeline. We want you to enjoy your wedding, and we can guarantee your mother, maid of honor, and bridal
party will appreciate this as well.
PREFERRED VENDORS & WEDDING CHECKLIST:
A list of preferred vendors & a wedding checklist will be provided after the contract has been signed. These vendors
have been pre-approved to work at the Carmel Highlands Inn. Outside Vendors, including Wedding Planners, must be
pre-approved with Carmel Highlands Inn and must provide a Cost of Liability Insurance up to $2 million US Dollars.
We reserve the right in refusing service with vendors that are not approved.
ESTIMATES & FINAL GUEST COUNT:
An estimate headcount will need to be given upon a request for a cost
estimate. Once the contract is signed, and over the course of the planning
process, you will need to update the venue with latest headcounts.
Your final guest count is due (7) days prior to event.
RECEPTIONS & MENU TASTING:
Our culinary team takes pride in our dishes! All Food & Beverage is
provided through Carmel Highlands Inn, with the exception of Wedding
Cakes. A list of bakeries will be provided after signing of the contract. As
we get closer to your date, a Menu Tasting can be scheduled 3-4 months
before your wedding day. Tastings are available Monday – Fridays,
between 12pm - 4pm. Please allow two hours for the tasting.
MENU SELECTIONS: As we get closer to your date, your menu selections are due (3) weeks prior to the event. CORKAGE FEE: If personal wine collections are wished to be served for the special day, a $45 corkage fee (750mL size) or a $100 corkage fee (magnum size) will be added per bottle. Please inquire within for specific wines through our Food & Beverage program. No outside alcoholic beverages are permitted on-premise per CA state law. PERSONAL ANIMALS: Hyatt Carmel Highlands Inn is not pet friendly; however, with a signed contract the hotel will allow a client to include a personal animal during the ceremony of their wedding. The arrival of the animal will be anytime of 30 minutes before the ceremony and must be picked up immediately after the ceremony has completed. WEATHER: For inclement weather, a custom tent can be rented for $5,000, one week prior to ceremony. The client has final say. Once designated area is set and if client wishes to change, additional fees will apply. CANCELLATIONS: Greater than (12) months from arrival date 25% Between (9) months to (12) months from arrival date 50% Between (6) months to (9) months from arrival date 75% Less than (6) months up to arrival date 100% ROOM BLOCKS: Carmel Highlands Inn’s 48 guestrooms and suites are carved on the side of the cliff with breathtaking ocean views. As these rooms are subject to availability and restrictions may apply, room blocks, and groups rates are available for a minimum of 5 rooms and up to 25 rooms. With a signed contract, there is not a minimum night stay, however there is a guaranteed number of rooms with a cut-off date. Due to our limited amount of hotel rooms, the nightly rate changes daily. Please inquire with the events team with your preferred dates in mind and we can build an estimate for your room block.
GAZEBO DECK
Perched high above the rocky cliffs of the Big Sur coast with an expansive view of the Pacific Ocean as a backdrop,
The Gazebo is the perfect setting for your wedding ceremony and cocktail reception. The Gazebo’s spacious redwood
deck is surrounded by lush gardens and cool ocean breezes. With this breathtaking venue, your guests will be talking
about their memories of your wedding for years to come. This space can accommodate up to 125 guests for a
Ceremony or 30 guests for a Ceremony & Reception. Amplified music outside can be accommodated until 9pm.
WINE ROOM
Our Wine Room provides an ideal setting for an
intimate rehearsal dinner, anniversary, or elegant
wedding reception. Savor the impeccable array of
locally sourced cuisine and sip a glass of fine California
wine as you cherish your day amongst your loved ones.
This space can accommodate up to 40 guests max.
DINNING DECK
Cocktails taste best when accompanied by breathtaking
ocean views and the crashing sound of ocean waves.
Nestled along rocky cliffs that overlook the ocean, our
Dining Deck provides an ideal setting for a cocktail
reception, anniversary dinner, and sunset celebrations. This
space can accommodate up to 50 guests max.
YANKEE POINT
The Yankee Point Room is the perfect venue for an
intimate wedding or small reception. The room
features a beautiful wood burning fireplace with
the sun setting into the enlarged windows while
staring out to the coast. This space can
accommodate up to 45 guests.
SURF ROOM
With the sound of the Pacific Ocean’s waves crashing into the
reef, our Surf Room’s floor-to-ceiling windows greet your guests
as they enter for your wedding reception. A private balcony offers
an inviting backdrop for socializing and enjoying beverages in the
spectacular sunset. The Surf Room can be tailored to your
personal needs and accommodate up to 80 guests.
OCEANSIDE BALLROOM
This expansive 77 x 37 ft room, has natural
hardwood floors, vaulted 16-foot ceilings and two
wood burning fireplaces with beautiful ocean
views overlooking the Big Sur Coast. This grand
ballroom can accommodate up to 175 max
guests.
THE CULINARY EXPERIENCE
We embrace the concept
of farm-to-table &
celebrate California’s
produce and Monterey
Bay seafood.
Let us curate your
Wedding Menu. Come
taste it a few months
before the big day!
WEDDING RENTALS
Hyatt Carmel Highlands Inn’s wedding package includes a ceremony chair, reception chair, napkin, linens, banquet
tables, house flatware, china & stemware. Our banquet tables include: 8 ft rectangular, 72” rounds and 32” highboy
cocktail tables. Please review the below options and select a color where applicable. The Events Team will need
this information at least two months prior to your event date.
CEREMONY CHAIR:
White or Wood Folding Chairs
Please note, you may select a different ceremony chair at your own cost.
Two sets of chairs are required, and chairs must be able to stack or fold.
RECEPTION CHAIR:
Chiavari Chair Eternity Chair Vineyard Chair Steinbeck Chair
Colors Include: Black, Colors Include: Black, Colors Include: $25 Upgrade Fee
Gold, Mahogany, Driftwood, Gold, Blonde & Rustic Variety of Colors
Natural, Silver, White, Silver, Whitewash
Available
WhitewashNAPKINS & LINENS:
Poplin Napkin: includes variety of colors
Poplin Linens: includes variety of colors and table sizes
ADD ON DÉCOR:
Loungewear, Pillows, Chandeliers, Drapery, etc. We have it all!
Please inquire within and we will work with Chic Rental’s.
SPARKLER SEND OFF & GLOWSTICK DANCE OFF:
To kick off your dancing or send the night away, we have Sparkler Send Offs or Customizable Glow SticksHOTEL FEATURES & AMENITIES:
4 Diamond Resort with 48 Guest Rooms & Suites
Full Concierge & Room Service
In Room Jacuzzi Tubs & fully equipped kitchens in suites
Spectacular Ocean Views of the Big Sur Coastline & Wood Burning Fireplaces
Fitness Center, Outdoor Heated Pool, Multiple Whirlpools, & Fire Pits
HOTEL DINNING:
California Market at Pacific’s Edge offers something for every palate with a rotating menu of fresh-caught seafood,
seasonal local produce, gourmet sandwiches and daily specials. Start your day with a delicious breakfast array,
savor a light lunch or sip a glass of fine California wine as you soak in the magnificent view. End your night with
award-winning cuisine in a sophisticated atmosphere with glass walls and impeccable service standards. Enjoy a
breathtaking view of the Big Sur coastline as you savor innovative California coastal cuisine, made with the freshest
seafood, meats, and locally sourced ingredients with a seasonal focus.
Lobos Lounge offers a delectable tapas menu and hand-crafted cocktails. The perfect spot to visit with friends and
watch the sunset. Join us each for live entertainment by local musicians while basking in the picturesque views of
the California Coast.
LOCAL ATTRACTIONS:
Big Sur & 17-Mile Drive Galleries & Shopping World Renowned Wineries
AIRPORTS:
Monterey Peninsula Airport (MRY): 15 minutes from the hotel
Direct to and from SFO, LAX, SAN, LAS, PHX, DEN, DFW
San Jose Airport (SJC): 1.5 hours from hotel
Direct to LAZ, SNA, SEA, PHX, BOI, SLC, DEN, HOU, DFW, AUS, ORD, ATL, JFK & MoreYou can also read
