Candidates for the FIS World Championships - FREESYLE SKI & SNOWBOARD and Questionnaire - FIS Ski
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FÉDÉRATION INTERNATIONALE DE SKI
INTERNATIONAL SKI FEDERATION
INTERNATIONALER SKI VERBAND
Candidates for
the FIS World
Championships
Information,Documents
and Questionnaire
FREESYLE SKI &
SNOWBOARD
To host a FIS World Championships is not only a
great honour for the local community, but an
opportunity for the nation to come together behind
ski and snowboard, engage the next generation
and build upon the successes of the past toward a
greater future.
Contents
A. INTRODUCTION
B. PROCEDURE AND TIMETABLE UNTIL ELECTION
C. QUESTIONNAIRE FOR APPLICANT CANDIDATES FOR FIS WORLD
SKI CHAMPIONSHIPS IN THE FREESTYLE SKI & SNOWBOARD
DISCIPLINES
SUBJECT 1 INTEREST AND SUPPORT FOR THE CANDIDACY
SUBJECT 2 DATES AND COMPETITION SCHEDULE
SUBJECT 3 TRANSPORT
SUBJECT 4 ACCREDITATION
SUBJECT 5 ACCOMMODATION AND MEALS
SUBJECT 6 GENERAL SPORTS ORGANISATION / VENUES AND FACILITIES
SUBJECT 7 LEGACY
SUBJECT 8 PERSONNEL MANAGEMENT / HUMAN RESOURCES / VOLUNTEERS
SUBJECT 9 WEATHER / METEOROLOGICAL CONDITIONS
SUBJECT 10 SUSTAINABILITY / ENVIRONMENTAL PROTECTION AND MANAGEMENT
SUBJECT 11 MEDICAL / HEALTH SERVICES
SUBJECT 12 CEREMONIES AND PRIZES
SUBJECT 13 COMMERCIAL RIGHTS, MARKETING AND HOSPITALITY
SUBJECT 14 BROADCAST OPERATIONS AND MEDIA SERVICES
SUBJECT 15 THE SKI FESTIVAL (ALPINE FESTIVAL / NORDIC FESTIVAL)
SUBJECT 16 COMMUNICATIONS AND PROMOTIONAL ACTIVITIES
SUBJECT 17 LEGAL ASPECTS
SUBJECT 18 ORGANISATION STRUCTURE AND FINANCING
SUBJECT 19 SECURITY
SUBJECT 20 IMMIGRATION AND CUSTOMS
D. ADDITIONAL DOCUMENTS AND NEXT STEPS FOR THE CANDIDATE
A. Introduction
FIS World Championships: Information, Documents and Questionnaire
INTRODUCTION
The FIS World Championships are a unique sporting event that have a rich history
stretching back to 1925, attracting fans and merging cultures with the participation
of FIS member National Ski Associations representing 132 countries from all over
the world. The mixture of different FIS disciplines, each requiring their own unique
qualities, including courage, endurance and/or acrobatic skills, performed by the
best athletes in the world with established stars competing alongside up and
coming young athletes, has proved a valuable contributor to the event`s success.
This booklet is designed to provide Applicants seeking to be Candidates for the FIS
World Championships in the Freestyle Skiing and Snowboard Events with
comprehensive information and reference documents.
It is specifically for Candidates of the 2025 FIS World Ski Championships, for which the
election of the Organiser will take place at the 52nd International Ski Congress in Royal
Cliff (THA) on Thursday 21st May 2020.
Furthermore, it is available as a reference document to any National Ski Association
considering a future candidacy.
Information follows relating to the procedures for the Candidate’s preparation of their
project documentation as well as the timetable for the presentations to the FIS Council
which are indicated and highlighted in this document.
To enhance the image of
Promote the interests of host resorts and regions Seek involvement of all
skiing and/or by showcasing the stakeholders, with a focus
snowboarding at the local benefits they provide to on developing youth
and international level their community with a engagement
sustainable strong legacy
<
1
B. Procedure and Timetable until Election
FIS World Championships: Information, Documents and Questionnaire
APPLICATION AND ACCEPTANCE
A National Ski Association wishing to organise FIS World Ski Championships must send
a written application to the FIS at the latest by 1st May in the year prior to the election
(1st May 2019 for election in 2020), together with the applicable registration fee and
guarantee for free training days.
Until 31st October (or the FIS Council Meeting in autumn 2019) the FIS Council has the
right to decide if the application shall be accepted or not.
Details of the conditions, registration fees and number of free training days are contained
in the Rules for the Organisation of FIS World Championships, Article 5, Applications for
FIS World Championships.
Communication from FIS will be sent to the National Ski Association and its Candidate,
normally by e-mail. Official letters will generally be written in English as the official
language used in the FIS Council, whilst informal communication from FIS may also be
written in one of the other FIS languages, French or German.
Until Autumn 2019
Application until Questionnaire
the FIS Council has
1st May 2019 for until
st
the right to decide if
election in 2020 1 September
the application shall
2019
be accepted or not
2
FIS World Championships: Information, Documents and Questionnaire
FIS RULES AND GUIDELINES
The International Ski Federation (FIS) does provide various relevant FIS rules and
guidelines are available on the FIS Website:
https://www.fis-ski.com/en/inside-fis/document-library/world-championships
Reference is made to the current:
Rules for the Organisation of FIS World Championships, including annexes and
precisions:
- Candidatures for FIS World Championships - Regulations and Instructions
- Official Ceremonies
- FIS Corporate Identity
- Media Service Guidelines for FIS World Championships
- Environmental Guidelines for Sustainable FIS World Championships
Between now and 2025 there may be some adaptations to the Rules approved by the FIS
Council. The latest versions will always be available for downloading from the FIS Website.
3
FIS World Championships: Information, Documents and Questionnaire
FREE TRAINING DAYS FOR MEMBER
NATIONAL SKI ASSOCIATIONS OF THE
FIS DEVELOPMENT PROGRAMME
The form for completion by 15th June 2019
in regard to the availability of the training
days that are guaranteed with the
application as a Candidate is also available
on the FIS Website.
Co-ordination of these training days will be
carried out at the FIS Office by Stefanie
Gerber (stefanie.gerber@fisski.com).
You are required to indicate on the form the
person in the candidacy committee who will
deal with the bookings and questions from
the FIS Development Programme and/or
the teams.
The FIS Aid & Promotion Programme for Developing Ski Nations was established
following the decision by the 1996 FIS Congress in Christchurch (NZE) that the election
of FIS World Championships Organisers would be delegated to the FIS Council and that
each Candidate would pay a registration fee that would be used for the development of
skiing. The Aid & Promotion programme then got under way in 1997/98, funded by the
World Championship Candidates fees. 15 years later, at its Meetings during the FIS
Congress 2012 in Kangwonland (KOR), the Council decided to connect the Aid &
Promotion Programme with FIS Solidarity Support.
A Council working group was appointed to undertake this project, and the programme
encompassing both of these components has been renamed the FIS Development
Programme (FDP). For more information please visit:
http://www.fis-ski.com/inside-fis/development/
.
4
FIS World Championships: Information, Documents and Questionnaire
CANDIDATE’S QUESTIONNAIRE
After submission of the application for candidacy by 1st May 2019, FIS will provide each
applicant and its National Ski Association with instructions and a detailed questionnaire
for completion by 1st September 2019. It contains explanations and additional information
to assist in clarifying the different subjects.
The completed questionnaire is to be submitted in a simple text format, and will serve as
a working document outlining different areas of the project and as the basis for
discussions with the members of the FIS Inspection Group. It is clear that final detailed
plans will not be ready at this early stage nearly six years before the 2025
Championships. However, the information provided should nevertheless be factual and
present the concept(s) in a concise way.
The completed Questionnaire (in English) and templates must be sent to the FIS Office
by e-mail to Sibylle Bührer (buehrer@fisski.com) by latest 1st September 2019.
Interest and Support for the Medical / Health Services
Candidacy
Ceremonies and Prizes
Dates and Competition Schedule
Commercial Rights, Marketing
Transport and Hospitality
Accreditation Broadcast Operations and Media
Services
Accommodation
The Ski Festival (Alpine Festival /
General Sports Organisation / Nordic Festival)
Venues and Facilities
Communications and
Legacy Promotional Activities
Management / Human Resources / Legal Aspects
Volunteers
Organisation Structure and
Weather / Meteorological Finances
Conditions
Security
Environmental Protection and
Management / Sustainability Immigration and Customs
5FIS World Championships: Information, Documents and Questionnaire
ROLE OF THE INSPECTION GROUP
The FIS Inspection Group will
comprise the FIS Technical
Experts, with representatives
of the Media and Commercial
rights holder. This Group is
assigned with reviewing the
applications before compiling
a report for the FIS Council.
The task of the Inspection Group is to carry out a technical evaluation, to assess the
ability and the infrastructure of each Candidate as well as to establish that the information
provided in the Candidate’s documentation reflects the actual situation, whilst clarifying
any information where it appeared unclear or was insufficient.
There will not be an official visit of the Candidate by the FIS Inspection Group. If
necessary and in order to clarify specific aspects of the project, members of the FIS
Inspection Group may meet the Candidate Applicants at a mutually convenient
opportunity to review the specific area of the project which falls under their responsibility
(see list on following page). Where possible, this will take place in conjunction with
another event or a World Cup inspection, in order to save multiple trips by the same
person and thereby control costs. Any such visits will be coordinated by FIS Secretary
General, Sarah Lewis.
During the FIS Technical Committee Meetings in the autumn of 2019, a working meeting
with the FIS Inspection Group members will be organised for each Candidate to
summarise its project concept for the 2025 Championships. Additionally the Inspection
Group will bring up any questions arising from the Candidate’s completed Questionnaire
or other matters.
Thereafter the Candidate will finalise the documentation relating to its project for the 2025
Championships prior to the 31st October deadline and the FIS Council Meeting.
Should an inspection to the Candidate be required, the international travel costs for
members of the Inspection Group will be covered by the FIS, whilst the Candidate will
bear the costs for accommodation of the members of the Inspection Group during the
inspection, and where required, transportation from the airport to the resort/city.
6FIS World Championships: Information, Documents and Questionnaire
MEMBERS OF THE INSPECTION
GROUP AND RESPONSIBILITIES
Freestyle Ski and Snowboard
Events
Joe Fitzgerald Freestyle Coordinator and Race Director Aerials & Moguls -
Courses, infrastructure, competition organisation, management and
programme (technical)
Uwe Beier Race Director Snowboard Alpine & Cross - Courses, infrastructure,
competition organisation, management and programme (technical)
Roby Moresi Contest Director for Park & Pipe - Competition organisation,
courses, technical aspects for halfpipe, slopestyle and big air in
both disciplines
JP Baralo Race Director Freestyle Ski Cross Courses, competition
organisation, technical aspects for ski and snowboard cross
Jürg Capol FIS Marketing Director - Sponsoring, Broadcaster relations,
Commercial rights, Hospitality, Ceremonies
Stefan Huber FIS Event Director – General organisation, Festival, Logistic,
Transfer of Knowledge, Data-Timing
Jenny Wiedeke FIS Communications Manager - Media Services,
Communications Strategy
Richard Bunn FIS TV Consultant
Heinz Gurtner Manager FIS Travel Service - Travel and Accommodation
Sarah Lewis FIS Secretary General - Overall responsibility,
general organisation, legal and financial matters
(Sibylle Bührer) FIS Marketing Assistant, Administrator World 7
Championships, Transfer of Knowledge CoordinatorFIS World Championships: Information, Documents and Questionnaire
INSPECTION OF CONGRESS HOTEL
AND EXHIBITION / MEETING OF THE
CANDIDATES
A meeting of all Candidates will take place at the FIS Congress Hotel in Royal Cliff
(THA) in conjunction with an inspection of the location where the election will take
place. The date for this meeting will be communicated at a later stage, but is
provisionally scheduled to take place 21st – 23rd September 2019. Detailed
arrangements will be communicated nearer the time.
The items to be covered at this meeting include:
1. Programme of the 52nd International Ski Congress / Congress week
2. Travel, accommodation and accreditation arrangements for Candidates
3. Exhibition of the Candidates in Royal Cliff – food & beverage, corkage fee
4. Cocktail hosted by the winning Organisers
5. Contract to be signed by the National Ski Association and Organiser after election
6. Procedure of voting by the Council
7. Order of voting for the respective Championships
8. Draw for order of presentation to the FIS Council
9. Content of presentation and rehearsal/presentation to FIS Council and Technical
Discipline Committees
10. Pre-meeting of the Candidates in Royal Cliff on Sunday, 17th May 2020
11. Promotional activities by the Candidates (before and during the Congress week)
12. Candidates advertisement
13. Photographer during the Congress / shared by Candidates
14. Information from the technical company for exhibition stands in the exhibition area
15. Draw for the stand positions in the exhibition area
9
16. Other matters arisingFIS World Championships: Information, Documents and Questionnaire
HOSTING CONTRACT
Hosting Contract between the National Ski Association, authorised person(s) on
behalf of the future Local Organising Committee and FIS
The Hosting Contract regulates the rights and duties of the various parties, including the
Local Organising Committee, FIS, as well as the Media and/or Commercial Rights
Holder(s).
The assignment of the Media and/or Commercial Rights by FIS has not yet taken place
and will in principle follow two to four years before the FIS World Championships in 2025.
The Hosting Contract has to be signed by the National Ski Association and the
authorised representative of the city/resort at the FIS Congress in Royal Cliff (THA)
during the ceremony immediately after the announcement of the host city/resort. A written
confirmation is required beforehand stating that the National Ski Association and the
elected Candidate (authorised person(s) on behalf of the future Local Organising
Committee) accept the terms and conditions of the Hosting Contract and will sign it
during the ceremony, should they be awarded the Championships.
10FIS World Championships: Information, Documents and Questionnaire
PRESENTATION OF THE
CANDIDATES TO THE FIS COUNCIL
The presentation by the Candidates to the FIS Council will take place on Tuesday 19th
May 2020. The number of presenters is limited to 6 (excluding interpreters). The
presentation by each Candidate may not exceed 10 minutes. If possible the language
should be English, but if it is another FIS language, a translation into English has to be
provided by the Candidate and will be included within the 10 minutes. An additional 5
minutes are allocated after the end of the presentation for questions by the Council.
The Candidate may additionally have up to 50 persons in attendance during the
presentation as spectators, but who may not take part in the presentation.
For the presentation of each of the Candidates to the FIS Council, a technical check will
take place on Monday 18th May 2020, followed by a dress rehearsal in the afternoon.
At the meetings of the respective Technical Committees during the FIS Congress in
Royal Cliff (THA) each of the Candidates will have the opportunity to give a short
summary presentation to the Committee (maximum 5 minutes). The timetable will be
communicated by the respective Committee.
Technical Check PRESENTATION:
for Presentation: Tuesday
Monday 19th May 2020
18th May 2020
Possible Additional 5
Number of Presentation
language English minutes for
presenters may not exceed
(or another FIS questions are
Limited to 6 10 minutes
language) allocated
11FIS World Championships: Information, Documents and Questionnaire
ELECTION
Procedure for the Election of the FIS World Championship Organisers
by the FIS Council at the 2018 FIS Congress in Royal Cliff (THA)
The Council shall elect the organisers in a closed meeting according to the following
election rules;
• An absolute majority of votes shall be required and;
• If an absolute majority is not reached in the first ballot, the Candidate receiving the
fewest number of votes shall be eliminated, and so on, until one Candidate has
received an absolute majority;
• In the case of a tie for the last place or places a second ballot will be taken between
those who tied;
• All Council Members irrespective of their nation of origin shall have the right to vote;
• The results of the voting shall be published, including the number of votes for each
Candidate in each round, not during the election but at the ceremony after the official
announcement of the organising city;
According to the FIS Statutes, Article 30.3,
• The President can vote. When the vote is tied, he has the deciding vote.
The above Rules of procedure were confirmed by the FIS Council at its meetings in
Antwerp (BEL), May 2001 and in Oberhofen (SUI), November 2001.
12FIS World Championships: Information, Documents and Questionnaire
SUMMARY OF TIMETABLE AND
DEADLINES
Submission of Application, Registration Fee and 1st May 2019
Guarantee of Free Training Days
Informal Information Session to Applicants during the Wednesday, 29th May 2019,
FIS Calendar Conference in Dubrovnik (CRO) 12:00-13:00
Completion of Free Training Days Questionnaire latest 15th June 2019
Completion of Candidates’ Questionnaire in draft format 1st September 2019
for review with the members of the Inspection Group
Visit to the Congress site / Meeting of the Candidates 21st – 23rd September 2019,
Royal Cliff (THA)
Meeting with FIS Inspection Group in coordination with 2nd / 3rd October 2019 (tbc)
FIS Committee Meetings in Zurich
Acceptance of Candidates by FIS Council (art. 5.1 until 31st October 2019
Rules for the Organisation of FIS World (respectively FIS Council
Championships), respectively confirmation by Applicant Meeting in autumn 2019)
as a Candidate
Completion of the project documentation by the By 15th November 2019 for
Candidates FIS Council Meeting
Preliminary Report of the Inspection Group to each By 31st January 2020
Candidate
Return of additional information as requested in the By 1st March 2020
draft report of the Inspection Group
Final Report to the FIS Council, Committee Chairmen, April 2020
National Ski Associations
Presentation to the Council by Candidates for the 52nd International Ski
2024/25 FIS World Championships Congress, Royal Cliff (THA)
Tuesday, 19th May 2020
Election of the Organisers for the 52nd International Ski
2024/25 FIS World Championships Congress, Royal Cliff (THA)
Thursday, 21st May 2020
13C. Questionnaire for Applicant Candidates for FIS World Championships in the Freestyle Ski and Snowboard Events
FIS World Championships: Information, Documents and Questionnaire
SUBJECT 1
INTEREST AND SUPPORT FOR THE
CANDIDACY
The support of the regional and local authorities as well as the enthusiasm of the general
public is essential should the Candidate be elected to host the FIS World
Championships.
The following questions enable the Candidate to present “Why” it wishes to host the FIS
World Championships and “How” it intends to organise the Event. The information
requested is intended to provide information about the parties involved with the
candidacy and in the event of a successful election, the entity that will be responsible for
planning, organising and running the FIS World Championships.
The role of the National Ski Association and its teams is a very important one. Successful
sporting results by the host nation are an important factor in creating enthusiasm before
and during the Championships, both in the media and from the public in the stadiums.
14FIS World Championships: Information, Documents and Questionnaire
SUBJECT 1
REQUIRED INFORMATION
1.1 Why do the city/town, region and country wish to host the FIS Freestyle Ski
and Snowboard World Championships?
1.2 Provide a brief, general description of city/town, region, its location and
characteristics and illustrate the winter sport tradition and interest in skiing
and snowboarding locally and nationally (max 500 words).
1.3 List the various parties that are involved with the candidacy together with an
organisation chart detailing the structure of the candidature committee.
1.4 Confirm that the town/city authorities will provide the Local Organising
Committee with unrestricted use of the required facilities as well as land for
building temporary infrastructure.
1.5 Provide information about public support for the candidature (Item 16
covers detailed breakdown of financial support).
1.6 Describe the measures that will be undertaken by the National Ski
Association to generate sporting interest and build successful teams
leading up to and during the Championships in 2025.
15FIS World Championships: Information, Documents and Questionnaire
SUBJECT 2
DATES AND COMPETITION SCHEDULE
The period of the Championships is defined according to the FIS Rules for World
Championships, art. 2. with the Freestyle Skiing and Snowboard Events taking place
between mid-January and mid-March.
The detailed competition schedule will be defined in collaboration between the Local
Organising Committee, FIS and the Media and/or Commercial Rights Holder(s). It will be
approved by the FIS Council approximately 2 years in advance of the Championships.
“Test events” at different levels from national to regional building to World Cup are one of
the most important opportunities to prepare for the successful staging of the
Championships to check courses and facilities, train officials, implement operational
systems, etc.
16FIS World Championships: Information, Documents and Questionnaire
SUBJECT 2
REQUIRED INFORMATION
2.1 Provide confirmation that you are able to comply with the dates for the
Championships as defined in the FIS Rules for the World Championships.
2.2 If new events are approved by the Congress for introduction in the FIS World
Championships after the election of the resort/city, would you be prepared to
include them in the competition programme?
17FIS World Championships: Information, Documents and Questionnaire
SUBJECT 3
TRANSPORTATION
An efficient transport system to serve the
needs of those organising, participating and
attending the Championships is essential.
For accredited persons (athletes and
officials, media/TV, sponsors, guests,
volunteers) this includes shuttle services to,
in and around the sites.
The use of ski lifts is also required for team
officials, VIPs and accredited sponsors, and
lift passes should also be available on
request to accredited media/TV and without
charge. Additionally, it is necessary to cater
for access and parking of team vehicles,
broadcaster and sponsor trucks, as well as
spectator coaches.
Spectator attendance can be facilitated and
promoted through special integrated ticket
and transportation packages, using trains
and buses.
18FIS World Championships: Information, Documents and Questionnaire
SUBJECT 3
REQUIRED INFORMATION
International and national accessibility
3.1 Describe the transport system giving access by air, road and rail.
3.2 Indicate the distances and average journey times between your resort/city
and the main airport(s) which serve(s) it (Template Transport subject 3.2).
3.2.1 actual distance (in km)
3.2.2 length of journey by personal vehicle (in minutes)
3.2.3 length of journey by public transport, railway or bus (in minutes)
Template Transport, subject 3.2: distances and average journey times between
resort/city and airport(s)
Airports Distance Journey time Journey time Journey time
In kms by vehicle by rail by bus
Place xxx kms xxx minutes xxx minutes xxx minutes
19FIS World Championships: Information, Documents and Questionnaire
SUBJECT 3
REQUIRED INFORMATION
General transport management during the FIS World Championships
3.3 Summarise your transport plans during the FIS World Championships for the
main categories and the integration of different means of public
transportation.
3.4 Provide information about the distances and journey times between the
competition site(s), training areas, Media Centre, IBC/Television Compound,
LOC Offices, park and ride centre(s), accommodation planned for teams,
officials, VIP’s and media (Template Transport subject 3.4).
3.4.1 distance (in km)
3.4.2 length of journey for accredited persons by foot, own vehicle, championship
shuttle service during the FIS World Championship (in minutes)
Next Page: Template Transport, subject 3.4: distances and journey times between
the key locations
a) distance in km b) journey time by car in minutes
c) journey time by bus in minutes d) journey time public transport in minutes
e) journey time on foot in minutes
20FIS World Championships: Information, Documents and Questionnaire
SUBJECT 3
REQUIRED INFORMATION
Venues Competition Training Media LOC Park& Acc. Acc. Acc. Acc.
site areas Centre Ride Teams Officials VIP's Media
Competition site a)
b)
c)
d)
e)
Training areas a)
b)
c)
d)
e)
Media a)
Centre/IBC b)
Television c)
d)
compound e)
LOC a)
b)
c)
d)
e)
Park & Ride a)
b)
c)
d)
e)
Accommodation a)
Teams b)
c)
d)
e)
Accommodation a)
Officials b)
c)
d)
e)
Accommodation a)
VIP's b)
c)
d)
e)
Accommodation a)
Media b)
c)
d)
e)
21FIS World Championships: Information, Documents and Questionnaire
SUBJECT 3
REQUIRED INFORMATION
3.6 Provide details of the transportation concept for spectators and visitors,
notably public transport, park and ride locations, walking routes.
3.7 Ski / Chair Lifts / Cable Cars, other uphill transport
Confirm that the ski lift company will grant full use of the ski lifts (to include
all uphill transport) without cost for the Championships, test events and any
other preparatory events and cooperate fully with opening times and
personnel, etc.
Provide details of ski lifts serving the competition and training facilities and their capacity
(Template Transport subject 3.8).
Template Transport, subject 3.7: ski lifts serving the competition and training
facilities
Ride time Capacity Length Type of
[minutes] [Pers./hr] [m] lift
Event location 1
Lift 1
Lift 2, etc.
Event location 2
Lift 1
Lift 2, etc.
Training location
Lift 1
Lift 2, etc.
Planned new lifts including timetable for construction
22FIS World Championships: Information, Documents and Questionnaire
SUBJECT 4
ACCREDITATION
The accreditation system serves as a pre-event security check on the applicant and the
tool to facilitate and control access to different working areas for all participants (athletes,
team officials, equipment service personnel, media/TV, sponsors and partners, VIP,
guests, LOC, FIS, rightholders), so they can perform their roles. It serves an important
function in delivering key facts about the number of persons in different groups and
therefore the scope of facilities and services required. Reference information regarding
the numbers of accreditations issued at the previous FIS World Championships can be
viewed in the FIS Transfer of Knowledge system.
FIS has established a standardised accreditation matrix for the access areas optimised
for the working requirements. In addition to the basic accreditation card, supplementary
passes are required to facilitate access to restricted zones.
The accreditation centre for issuing passes on arrival should be conveniently located with
sufficient parking and if possible within easy walking distance of the venue and media
centre in case it is necessary to make any changes or additions to the accreditations.
23FIS World Championships: Information, Documents and Questionnaire
SUBJECT 4
REQUIRED INFORMATION
Accreditation
Provide a summary of the set-up for accreditation and any other relevant Information
about the system (e.g. ski pass integrated, free use of public transportation, etc.)
24FIS World Championships: Information, Documents and Questionnaire
SUBJECT 5
ACCOMMODATION AND MEALS
The Local Organising Committee is responsible for arranging accommodation for the
different groups participating in the FIS World Championships.
The Local Organising Committee must arrange an adequate number of rooms in different
categories and price ranges for accredited persons. Room prices for all accredited
persons making reservations through the Local Organising Committee’s booking system
may not be inflated, nor exceed the prices of the same period in the previous season.
Only the actual number of nights may be charged; no minimum stay may be demanded.
Reference information regarding accommodation numbers at the previous FIS World
Championships can be viewed in the FIS Transfer of Knowledge system.
Room and Price Guarantees
It is essential for the Candidacy Committee to make agreements with hotels before the
election for the necessary number of rooms, especially to secure the necessary price
guarantees.
Athletes and team officials
Athletes and team officials are to be accommodated in suitably appointed hotels. Details
are given in the Rules for the Organisation of FIS World Championships, Article 17.5.1.
This includes for example that the hotels must provide meals at the times which
correspond to the teams’ programmes (e.g. early breakfast, etc.).
Team hospitality with refreshments in a dedicated location must be provided free of
charge at the competition venue(s). Depending on the location of the teams’
accommodation in relation to the competition venue(s) and the competition programme, it
may also be necessary to serve lunch at the team hospitality.
25FIS World Championships: Information, Documents and Questionnaire
SUBJECT 5
ACCOMMODATION AND MEALS
FIS Officials
The obligations for accommodation and meals for the Juries and Officials are described
in the Rules for the FIS World Championships in Art. 11.7, as well as in the Hosting
Contract. Facilities for the Juries and Technical Officials (meeting room, video analysis
equipment, etc.) are explained in Appendix 4. to the FIS Rules for the World
Championships.
Media and Commercial Rights Holder(s)
The provision of accommodation for Media and/or Commercial Rights Holder(s) and FIS
Marketing AG as the Commercial Rights Holder(s) is subject to agreement.
Broadcasters
The Host Broadcaster (HB) and international TV and radio broadcasters form the second
largest group after the teams and require accommodation for the entire period close to
the competition sites, as well as access to catering nearby to the work areas. The HB will
start building up the facilities many weeks before the start and stay on for breaking down
after the Championships. Parking is also an important consideration to facilitate the
transportation and installation of their equipment.
26FIS World Championships: Information, Documents and Questionnaire
SUBJECT 5
ACCOMMODATION AND MEALS
Media/TV
Media representatives may be offered accommodation in hotels of different categories in
order to provide a varied price range. Specific accommodation or hotels that are
integrated into the transportation system should be designated as media/TV
accommodation. Media hospitality offering refreshments free of charge must be
provided in the sub-media centre(s) at the venue(s), with reasonably-priced meals
available at the media centre or in the immediate vicinity, and in relation to their working
hours and deadlines.
Sponsors and VIP Guests
Sufficient accommodation in high-class hotels is required to meet the needs of the
Sponsors, their and the LOC’s VIP Guests.
Ski/Competition Equipment Industry
The ski industry works through their organisation Ski Racing Suppliers (SRS) for their
technical facility requirements. For their accommodation the various SRS companies
need to be conveniently located near to the wax facilities. It is also necessary for them
to be able to obtain refreshments on site/nearby due to their long working hours.
Other Groups
Low cost accommodation such as youth hostels or private houses is useful for fan club
groups and visiting volunteers.
27FIS World Championships: Information, Documents and Questionnaire
SUBJECT 5
REQUIRED INFORMATION
Accommodation
5.1 Present an inventory of the accommodation available (Template Hotel,
subject 4)
5.2 Indicate on a map the location of the hotels, with distances from the
competition venues in kms and in minutes by car:
Template Hotel, subject 5: inventory of the accommodation available
Type of Accommodation Number of Number of Number of
Category Hotels Rooms Beds
Hotel ***** xx xxx xxxx
Hotel **** xx xxx xxxx
Hotel *** xx xxx xxxx
Hotel ** xx xxx xxxx
Total xxxx xxxx xxxx
Type of Accommodation Number of Number of Number of
Category accomm. Rooms Beds
Additional Accommodation xx xxx xxxx
Apartments xx xxx xxxx
Guest Houses xx xxx xxxx
etc.
28FIS World Championships: Information, Documents and Questionnaire
SUBJECT 5
REQUIRED INFORMATION
Accommodation
5.3 Provide details of the accommodation reservation system for teams, media
and other accredited groups
5.4 Provide a guarantee that agreements have been made with the hotels or
the responsible hotel organisation that there will be the availability of the
required number of rooms and accommodation needed during the FIS
World Championships.
5.5 Provide a guarantee that the prices will not exceed those of the same
period in the previous season. Where possible give these prices.
5.6 Confirm the commitment of the Candidate to provide the above-mentioned
different types of facilities and hospitality for the teams, FIS Family,
broadcasters, media and the ski industry.
29FIS World Championships: Information, Documents and Questionnaire
SUBJECT 6
GENERAL SPORTS ORGANISATION /
VENUES AND FACILITIES
In this section information is required about the Candidate’s planning in all areas relating
to general sports organisation and the venue(s). Technical details for each discipline and
event are defined in the respective International Competition Rules (ICR).
Specific rules pertaining to the FIS World Championships, such as quotas, organisation,
invitations and entries are published in the FIS Rules for the Organisation of World
Championships.
Competition Site(s)
The geographical location of the competition site(s) will determine the operation and
logistics during the FIS World Championships. Proximity of sites close to the nerve
centres of the FIS World Championships (team accommodation, LOC, media centre,
etc.) is highly desirable.
Current condition and constructions of proposed sites
The competition site(s) is the most significant part of the project and detailed information
is required from the Candidate.
If at the time of filing the application for the organisation of FIS World Championships,
the technical conditions of the competitions are not yet ready, the Candidate must
guarantee that all necessary actions and investments will be undertaken during the
years remaining before the test events are to take place. The Candidate must present a
detailed timetable within which all works are to be completed, giving a time-limit for each
phase of the work to be finished.
30FIS World Championships: Information, Documents and Questionnaire SUBJECT 6 GENERAL SPORTS ORGANISATION / VENUES AND FACILITIES Ski preparation and waxing facilities The Local Organising Committee is required to provide the teams (SRS) free of charge with suitably appointed secure facilities that are properly heated, ventilated and with electric power supply for ski preparation and storage. These rooms must conform to the specific requirements in regard to size and equipment of each discipline. Wireless access must be provided in the area to obtain data about weather and snow conditions. Refreshments and toilets in the vicinity of the wax and team cabins are essential. Training Courses Conveniently located and well-prepared training courses and test tracks are required. Sports Facilities Sports centre, gymnasiums, weight rooms and other sporting facilities are used by the teams for their conditioning programmes. These need to be made available free of charge and coordinated by the LOC to enable their use by all teams. Technical Inspections The FIS Race and Contest Directors shall undertake technical inspections on a regular basis and provide information, advice and support to the Local Organising Committee to ensure that the courses and facilities conform to the requirements of the FIS World Championships. 31
FIS World Championships: Information, Documents and Questionnaire
SUBJECT 6
REQUIRED INFORMATION
General Sports Organisation, Venue/s and Facilities
All the questions given below are intended for all disciplines and sites.
6.1. Sites/Courses:
6.1.1 List the total number of proposed competition site(s) and the
number of events and competitions proposed for each site:
- confirm that the unconditional use has been granted for
these sites for the FIS World Championships, test events
and other events as deemed necessary by the controlling
authority/ies or company(ies)
- provide details of training courses and ski testing track/s
6.1.2 Geographical location
Show on a map (indicating the scale used) the sites listed in
6.1.1 above. Where possible please also indicate the training
areas and test track/s.
6.1.3. Snow Making Capacity
Please provide details of the snow-making capacity on the
competition courses/hills
6.2 Technical specifications
6.2.1 Give, in metres, the technical specifications of competition
sites and homologation numbers if available (Template Sports
Organisation 5):
33FIS World Championships: Information, Documents and Questionnaire
SUBJECT 6
REQUIRED INFORMATION
Template Sports Organisation, subject 6 technical specifications of competition site(s)
(events, distances, etc. per status 2019)
Start Finish Vertical Drop Length Average angle
(degree)
Freestyle Skiing /
Snowboard
Halfpipe
Big Air
Slopestyle
Cross
Freestyle Skiing
Moguls / Dual Moguls
Aerials
Aerials Mixed Team
Snowboard
Cross Mixed Team
Parallel GS / SL
Training
Training Courses
34FIS World Championships: Information, Documents and Questionnaire
SUBJECT 6
REQUIRED INFORMATION
6.3 Constructions / Improvements
6.3.1 Current state of sites/construction work:
- List of existing installations that will not require any
significant construction work prior to the FIS World
Championships
- list of existing installations requiring modifications or
constructions etc.
- proposed new courses, facilities, installations, etc.
- temporary stands and their capacity
- timetable for the constructions
6.3.2 Guarantees for courses, facilities etc.
Provide a guarantee:
- that the financing of the required works as described above
has been secured
- that the relevant authorities have given their approval to
carry out the required works as described above
38FIS World Championships: Information, Documents and Questionnaire
SUBJECT 6
REQUIRED INFORMATION
6.4 Sports experience
List the most important international sports competitions that have been
organised in your resort/city and region over the last years (Template Sports
Experience 6).
Template Sports Experience, subject 6.4: most important international sports
competitions organised
Year FIS Event - World Championships, World Cup etc. and/or Olympic Winter
Games (for annual events it is not necessary to list every year separately,
e.g. since 1980)
- Number of other World Championships (note whether winter or summer sports)
- Number of European Championships (note whether winter or summer sports)
- Other notable events
- Major ski events organised in other places nationally
39FIS World Championships: Information, Documents and Questionnaire
SUBJECT 7
LEGACY
Major Sports Events have an obligation to ensure the Legacy is an integral part of the
objectives at the outset. They also present an excellent opportunity to establish a strong
legacy for the sport as well as important communicty facilities and activities.
Some Major Events have been criticised for not planning life afterwards or ensuring the
necessary resources to maintain the facilities.
The development of the facility and infrastructure to a world-class level in preparing for
and carrying out the FIS World Ski Championships provides a foundation for organising
future major events and other activities, as well as recreational sport.
Information required regarding subject 7
Legacy
Provide details about the inclusion of legacy activities into the candidacy and its
alignment with development goals and plans. Are there already post-Championship
exploitation plans?
40FIS World Championships: Information, Documents and Questionnaire
SUBJECT 8
PERSONNEL MANAGEMENT / HUMAN
RESOURCES / VOLUNTEERS
Management
The structure of the Local Organising Committee needs to be planned in advance of the
election of the Organiser to ensure the appointment of key personnel, as well as to have
contact person(s) in place to handle communication about the Championships.
Human resources / Personnel
The Local Organising Committee requires a proven ability and infrastructure to organise
efficiently sports events of a comparable size, complexity and significance. Expertise in a
wide variety of areas is required, including general administration, sports organisation,
marketing and event activation, media services and communications, public relations,
logistics, infrastructure, environment and sustainability, transportation, accommodation,
accreditation, finance, security and the volunteer programme. It is necessary to have
LOC personnel who can communicate with FIS, the National Ski Associations and Media
and Commercial Rights Holder(s) as the organisation responsible for the exploitation of
the Commercial rights, in (at least) the official FIS languages of English, French and
German, with English as the main priority.
Volunteers
The volunteers can be the heart and soul of the Championships. A wonderful spirit can be
generated by the volunteers that can shine over the whole event as well as giving a
tremendous opportunity for bringing together the local community. It is important to
ensure that the volunteer programme is properly structured in order that everyone
irrespective of their position - from sport organisation to parking attendants - feels that
they contributed to the Championships.
41FIS World Championships: Information, Documents and Questionnaire
SUBJECT 8
PERSONNEL MANAGEMENT / HUMAN
RESOURCES / VOLUNTEERS
Study Groups
All Organisers of the FIS World Championships benefit from the opportunity to attend
major events as a study group and thus learn considerably from behind the scenes for a
period covering two or three FIS World Championships.
It is an obligation of the Organiser of the FIS World Championships to provide a
programme to transfer knowledge onto future and potential Organisers with information
handouts, presentations, supervised viewing of operational areas and meetings with key
persons during the Championships.
Transfer of Knowledge
To make sure that the future Organisers of FIS World Championships can benefit from
the lessons learned by their predecessors and apply the many existing and successful
practices to their events while avoiding some of the pitfalls that may have occurred, FIS
has developed the Transfer of Knowledge programme. While the main goal of this
programme is to ensure the transfer of key organisational and event planning knowledge,
other goals include streamlining and standardising some aspects of event organisation
and helping to try and reduce mistakes or avoiding ‘re-inventing the wheel’. Candidates
will have the opportunity to access the FIS Transfer of Knowledge tool to assist with their
planning.
One of the tools that will assist in practical terms is the FIS World Championships
knowledge base comprising reports and data from the Organisers of past
Championships. Each Local Organising Committee will be required to provide the
necessary data during and after their event.
42FIS World Championships: Information, Documents and Questionnaire
SUBJECT 8
REQUIRED INFORMATION
Personnel Management and Volunteers
8.1 What sources will be used for recruiting personnel for the above areas as
well as volunteers, bearing in mind all the various tasks to be
undertaken, and to be ready to get to work after the election?
8.2 Give details of the planned management structure of the Local
Organising Committee during the following periods:
- Bidding Committee
- transition to Local Organising Committee after the election
- 12 months before the Championships
- 2 - 3 months before the Championships
- during the Championships
- post-Championships
43FIS World Championships: Information, Documents and Questionnaire
SUBJECT9
WEATHER / METEOROLOGICAL
CONDITIONS
Our sports are dependent on the weather. Accurate forecasting is an essential aspect to
preparing the courses, hills and other facilities, enabling the Jury to make decisions
based on sound information.
Please provide the following statistics during the winter season until and including the
period of the Championships over the last 10 years. In the case of more than one
competition venue, if there are differences in the weather statistics, please provide for
each.
SUBJECT 9
REQUIRED INFORMATION
Weather / Meteorological Data
9.1 Temperature range over 24 hours
9.2 Snow coverage / snow making capacity
9.3 Precipitation
9.4 Fog
9.5 Wind
44FIS World Championships: Information, Documents and Questionnaire
SUBJECT 9
REQUIRED INFORMATION
Template Weather, subject 9
Ten year statistics in December - March 2008–2018 (please indicate location of
weather station)
9.1 Temperature range over 24 hours
December Average Maximum Minimum
2008
2009
2010
2011
2012
2012
2014
2015
2016
2017
2018
January Average Maximum Minimum
2008
2009
etc.
February Average Maximum Minimum
2008
2009
etc.
March Average Maximum Minimum
2008
2009
etc.
45FIS World Championships: Information, Documents and Questionnaire
SUBJECT 9
REQUIRED INFORMATION
9.2 Snow coverage in cms
December January February March
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
9.3 Precipitation (number of days)
December January February March
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
46FIS World Championships: Information, Documents and Questionnaire
SUBJECT 9
REQUIRED INFORMATION
9.3 Precipitation - snowfall (quantity in cms)
December January
Average daily Maximum Average daily Maximum
on one day on one day
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
February March
Average daily Maximum Average daily Maximum
on one day on one day
2008
2009
etc.
47FIS World Championships: Information, Documents and Questionnaire
SUBJECT 9
REQUIRED INFORMATION
9.4 Average fog days per month
December January February March
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
48FIS World Championships: Information, Documents and Questionnaire
SUBJECT 9
REQUIRED INFORMATION
9.5 Wind / Number of days
December January
A B C A B C
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
February March
A B C A B C
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
Legend: 49
A: 0.0 - 5.0 km/h / B: 5.1 - 10.0 km/h / C: > 24.0 km/hFIS World Championships: Information, Documents and Questionnaire
SUBJECT 10
SUSTAINABILITY / ENVIRONMENTAL
PROTECTION AND MANAGEMENT
A key goal of the organisation of the FIS World Championships is to ensure the
sustainability of a balanced natural environment in co-ordination with sporting, cultural,
economic and social interests.
The natural beauty of the surroundings is one of the major features of the FIS World Ski
Championships and an aspect which differentiates it from other major sports events. FIS
is conscious of the environmental impact relating to the staging of major events and has
produced FIS Environmental Guidelines for Candidates for FIS World Ski
Championships.
Under subject 3 Transportation, make reference to the initiatives undertaken to relieve
the strain on the environment with the transportation concept and under subject 6
Venues, give details about the post-Championship use of the venues and the planned
temporary constructions.
To assist Candidates in the compilation of their Environmental Report, please consider
the following points.
50FIS World Championships: Information, Documents and Questionnaire
SUBJECT 10
REQUIRED INFORMATION
Please provide concise responses:
10.1 Sustainability
Describe the sustainability philosophy.
10.2 Does an integrated environmental concept exist?
What are the objectives regarding environmental sustainability in the
preparation, organisation and post-use (legacy) of the FIS World
Championships?
Describe the bid’s objectives considering the environmental compatibility
in developing your region in general and ski sport in particular.
10.3 Description of the Environmental Situation
Describe the region based on existing facts and provide an interpretation
of the essential data as they affect environmental conditions.
Which specific environmental conditions influence the organisation of the
FIS World Championships in your area?
10.4 Are the basic conditions of the bid compatible with legal requirements
and other regulations?
Which laws concerning the environment have to be observed?
- International, National, Regional, municipal?
Are there any known or potential conflicts? Please present a precise and
solid evaluation of possible areas of conflict.
Have all of the required permissions for construction already been
obtained from environmental authorities? If not what steps still need to be
taken.
51FIS World Championships: Information, Documents and Questionnaire
SUBJECT 10
REQUIRED INFORMATION
10.5 The goal is not to plan any installations or construction that may affect
areas which are of great value for flora and fauna. Planning in National
Parks or other protected areas must be avoided.
Describe existing protected areas, biotopes or habitats that may be
affected by the venues or organisation of the Championships.
10.6 Energy
Please provide the estimated demand on energy and the plans to meet it
during the Championships.
What measures have been envisaged to reduce energy consumption?
Which regenerative energies are planned to be used and how?
Please describe any special concept that has been created for climate
neutral Championships.
52FIS World Championships: Information, Documents and Questionnaire
SUBJECT 11
MEDICAL / HEALTH SERVICES
Medical care services for the FIS
World Ski Championships involve
coping with potential accidents,
health care and the organisation
of In-Competition doping controls.
Further details in these specific
areas can be obtained from the
FIS Medical Guide containing
Medical Rules and Guidelines as
well as the FIS Anti-Doping Rules.
The WADA Code will be revised in
2019 for publication in 2021 and
the FIS Anti-Doping Rules will
therefore be adapted.
Doping Controls – In-Competition Testing
The first World Anti-Doping Code was adopted by the Sports Movement on 5th March
2003 and ratified by the International Ski Federation at the 2004 International Ski
Congress. The UNESCO Convention to include the provisions of the World Anti-Doping
Code in national legislation was unanimously adopted by delegates at the 33rd UNESCO
General Conference in Paris on 19th October 2005. The revised World Anti-Doping Code
was adopted by the 2008 International Ski Congress and a new update has been
implemented in July 2016.
In addition to conducting the doping controls (blood and urine) for In-Competition Testing
at all competitions at the Championships, the Organiser is required to conduct the doping
controls during the FIS World Cups test events using the same service provider, which is
generally the National Anti-Doping Agency.
53FIS World Championships: Information, Documents and Questionnaire
SUBJECT 11
REQUIRED INFORMATION
Medical and Health Services / Anti-Doping
11.1 Give a general outline of the medical system currently in operation in
your resort/city and region.
11.2 Explain how the first aid, transport and emergency services will support
the FIS World Championships.
11.3 Please confirm that the Government in your country has adopted the
UNESCO Convention on doping to implement the World Anti-Doping
Code and comply with the conditions therein?
11.4 Please confirm that the National Anti-Doping Agency is ready to conduct
the doping controls at the Championships.
54FIS World Championships: Information, Documents and Questionnaire
SUBJECT 12
CEREMONIES AND PRIZES
There are two types of events to be organised during the FIS World Championships:
Opening and Closing Ceremonies of the FIS World Championships
The official ceremonies must be organised in accordance with the FIS World
Championship Rules, Annexe 2. The Opening Ceremony should present the
Championships in an appropriate manner, portraying the locality and region.
Medal Ceremonies and Winner Presentations
Winner presentations take place immediately after the competitions in the competition
venue, whilst the medal ceremonies are organised in the evening (see FIS World
Championship Rules, Annexe 2). A public draw for selected competitions can also follow
the medal ceremonies. The evening medal ceremonies serve as an ideal opportunity and
location to organise an entertainment programme afterwards.
Prize Money
At the 2004 International Ski Congress in Miami, the Congress decided to introduce prize
money for the winners of the FIS World Championships, in a similar way as for the FIS
World Cup. The Local Organising Committee and FIS will share equally the financial
obligations of providing the prize money. The total amount is the same as for World Cup
competitions per discipline in the same season, whereby it is divided between the top six
in individual and top three for team competitions.
55FIS World Championships: Information, Documents and Questionnaire
SUBJECT 12
REQUIRED INFORMATION
Ceremonies and Prizes
12.1 Describe the proposed venue for the opening and the closing ceremonies
of the FIS World Championships.
12.2 Describe the plans for the medal ceremonies and winner presentations.
56FIS World Championships: Information, Documents and Questionnaire
SUBJECT 13
COMMERCIAL RIGHTS, MARKETING
AND HOSPITALITY
Media and Commercial Rights
The FIS World Championships are the exclusive property of the International Ski
Federation, which owns all Media and Commercial rights relating thereto (i.e. television,
radio and internet broadcasting rights as well as sponsor, merchandising and suppliers
programmes).
The assignment of the Media and/or Commercial Rights by FIS has not yet taken place
and will in principle follow two to four years before the FIS World Championships in 2025.
57FIS World Championships: Information, Documents and Questionnaire
SUBJECT 13
COMMERCIAL RIGHTS, MARKETING
AND HOSPITALITY
Sponsoring - Marketing
The Media and Commercial Rights Holder(s) will work with the LOC to determine the
most effective way of exploiting the media and commercial rights. It is agreed that the
existing national sponsors and suppliers (team and events) will be considered within the
overall programme.
One of the key tasks for the Local Organising Committee concerning the sponsorship
programme is to activate the involvement of sponsors in order to create additional
opportunities to publicise the Championships.
Official World Championship logo
The development of a logo for the Championships is to be carried out in conjunction with
FIS and the Media and Commercial Rights Holder(s). It should be a unique logo which
incorporates the FIS logo in the title. At a later stage, the presenting sponsor of the
Championships will be incorporated. In this respect, reference is made to “Intellectual
Property Rights” to be included in the Hosting Contract. .
Use of the FIS logo
Subject to the prior written approval of the FIS, a Candidate may create a FIS World
Championship Candidate logo for use in promotional material such as letterheads,
posters, brochures, and other items, subject to approval by FIS (FIS logos are available
from the FIS Marketing Department).
Event Dressing
The visible presentation of the Championships in the venue(s), town, region, access
roads and the arrival airport plays a significant role in creating a status for the event.
Strong event dressing with extensive use of the Championships’ presence in an attractive
and visible way strengthen its image. Examples include the use of flags in town, region,
arrival airport(s); decoration and camouflage dressing (cover of fences, barriers, etc.),
information boards, signage, etc. The concept for event dressing has to be aligned
between FIS, LOC and the rightholders.
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