Campus Living Contract 2020/21 - University of Winnipeg
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2020/21 Campus Living Contract
Campus Living Contract 2020–21 The University of Winnipeg Campus Living Contract
Table of Contents—
1.0 — Administration...................................................... 1 2.19 Illness and Public Health............................................................ 14 4.0 — Facilities..............................................................25 5.0 — Meal Plans.. ..........................................................32
2.20 COVID-19 Information............................................................... 14
1.1 Definitions......................................................................................1 2.21 Keys & Cards (Level 2)............................................................... 15 4.1 Bed Linen.................................................................................... 25 5.1 Meal Plan Requirement at McFeetors Hall.............................. 32
1.2 Legal Conditions...........................................................................2 2.22 Scent/Smells (Level 1 or 2)........................................................ 15 4.2 Showering/Bathing.................................................................... 25 5.2 Meal Plan Types: Taxable & Tax-Exempt.................................. 32
1.3 Eligibility Conditions.....................................................................3 2.23 Noise (Level 1 or 2).................................................................... 15 4.3 Entrance to Room....................................................................... 25 5.3 Meal Plan Selection & Changes............................................... 32
1.4 Residential Conditions..................................................................4 2.24 Pets (Level 1 or 2)....................................................................... 16 4.4 Appliances in Residence........................................................... 25 5.4 Meal Plan Adjustments.............................................................. 32
1.5 Financial Conditions.....................................................................5 2.25 Service Animals (Level 1 or 2)................................................... 16 4.5 Repairs and Alterations............................................................. 26 5.5 Meal Cards & Meal Dollars........................................................ 32
1.6 Terminating Residence Occupancy............................................7 2.26 Pornography & Graphic Material (Level 2 or 3)...................... 16 4.6 Furniture ..................................................................................... 26 5.6 Restrictions on Meal Card Usage............................................. 33
2.27 Pranks, Raids, and Hazing (Level 2 or 3).................................. 16 4.7 Damage & Destruction to Property ......................................... 26 5.7 Rollover Between Terms............................................................ 33
2.0 — Community Standards.. .......................................... 9 2.28 Lounge and Kitchen Capacity................................................... 16 4.8 Removal of Belongings............................................................. 27 5.8 Expiration of Unspent Meal Dollars......................................... 33
2.29 Room Capacity (Level 1)............................................................ 17 4.9 Reporting Maintenance Issues................................................. 27 5.9 Termination of Meal Plan........................................................... 33
2.1 Statement of Rights and Responsibilities...................................9 2.30 Events (Level 2)........................................................................... 17 4.10 Fire Safety (Level 2 or 3 Violation)............................................ 27
2.2 Rights of a Resident......................................................................9 2.31 Scent/Smells (Level 1 or 2)........................................................ 17 4.11 Tampering with Life Safety Equipment (Level 3).................... 28 6.0 — Appendices..........................................................34
2.3 Responsibilities of a Resident......................................................9 2.32 Sexual Violence (Level 3)........................................................... 17 4.12 Waste Disposal and Recycling.................................................. 28
2.4 Procedural Fairness.......................................................................9 2.33 Solicitation/Commercial/Promotional Use (Level 2).............. 17 4.13 Room Inspections and Compliance with Standards.............. 28 Appendix A: Standard Occupancy Periods....................................... 34
2.5 Community Standards Process................................................. 10 2.34 Sports/Physical Activities in Residence (Level 1 or 2)............ 17 4.14 Cleanliness & Room Maintenance........................................... 28 Appendix B: Family Housing Eligibility Requirements..................... 34
2.6 Alcohol (Level 1, 2, 3)................................................................. 10 2.35 Theft & Removal (Level 3).......................................................... 17 4.15 Windows and Doors.................................................................. 29 Appendix C: Minors in Residence...................................................... 34
2.7 Substance Abuse & Illegal Drugs (Level 3)............................. 11 2.36 Trespassing and Unauthorized Entry (Level 2)....................... 18 4.16 Security........................................................................................ 29 Appendix D: Residence Fees.............................................................. 35
2.8 Smoking (Level 2)....................................................................... 11 2.37 Visitors in Residence (Level 1, 2 or 3)....................................... 18 4.17 Pest Treatment............................................................................ 29 Appendix E: Meal Plan Options and Pricing..................................... 36
2.9 Ceremonial Use of Sacred Medicines..................................... 12 2.38 Residents Wellbeing and Mental Health................................. 19 4.18 Mail Delivery............................................................................... 29 Appendix F: Move-Out Process Details............................................. 37
2.10 Cannabis/Marijuana (Level 1, 2, or 3)...................................... 12 4.19 Laundry........................................................................................ 30 Appendix G: Service Animals (Level 1 or 2)...................................... 37
2.11 Cooperation and Compliance with Staff (Level 1, 2, or 3).... 12 3.0 — Enforcement and Discipline................................. 20 4.20 Bicycle Storage........................................................................... 30 Appendix H: Community Kitchen Use............................................... 38
2.12 Discrimination, Harassment & Bullying (Level 2 or 3)............ 12 4.21 Emergency Evacuation Policy................................................... 30 Appendix I: Critical Dates.................................................................... 39
2.13 Cleanliness (Level 1).................................................................. 13 3.1 Objectives of Enforcement....................................................... 20 4.22 Water Usage............................................................................... 30
2.14 Food Storage.............................................................................. 13 3.2 Discipline Process...................................................................... 20
2.15 Cooking and Community Kitchens (Level 1, 2, or 3).............. 13 3.3 Three Violation Levels ............................................................... 21
2.16 Dangerous Materials & Weapons (Level 3)............................. 13 3.4 Possible Disciplinary Outcomes............................................... 21
2.17 Dangerous or Violent Behaviour (Level 3).............................. 14 3.5 Eviction Process.......................................................................... 23
2.18 Gambling (Level 2 or 3)............................................................. 14 3.6 Appeals....................................................................................... 23
Campus Living Contract 2020–21 The University of Winnipeg Campus Living Contract
1.0 — Administration
1.1 Definitions Portal, StarRez Portal — The website through which the resident
applies to live in residence, makes online payments, updates
In this Contract, the following Definitions are used:
personal information, and reports room maintenance issues.
Affordable Housing — Apartments in residence subject to the
Residence — Buildings or subdivisions of buildings owned,
Affordable Housing Agreement between The University and
leased, or otherwise administered by Campus Living to provide
Manitoba Housing.
rooms to students.
Campus Living — The University of Winnipeg department that
Residence Agreement — The document that defines a resident’s
administers its residence program.
occupancy details, including occupancy period and residence room,
Contract — The agreement a resident enters into with Campus in exchange for adhering to the terms of the Campus Living Contract.
Living that outlines the rights and responsibilities of each.
Residence Fees — Charges payable by the resident to the
Community Standards — The expectations and rules set out in this University for room fees, tenant insurance, and meal charges.
Contract that outline acceptable behaviour and actions within the
Resident — The student who enters into a Residence Agreement
residence community.
with The University.
Deposit — The payment made as part of the application process to
Resident Advisor, RA — Residents employed by The University to
reserve a room in residence and held by Campus Living during the
act as agents of Campus Living while living in residence.
resident’s occupancy.
Room, Residence Room — The private physical space in residence
Diversity Foods, Diversity Food Services — Diversity Food
a resident and their occupants are authorized to access and
Services is Contracted by The University to provide meal options
occupy, as indicated on the Residence Agreement.
to residents.
Senior Resident Advisor, SRA — Residents employed by The
Eviction — When a resident’s occupancy is terminated by The
University to act as agents of Campus Living while living in
University for severe or repeated violations of The Contract.
residence. SRAs work in a supervisory capacity to RAs.
Fine — A charge levied against a student because of
Student — A person who has a student number and is registered
Contract violations.
for academic courses at a Winnipeg post-secondary academic
Occupancy Period — An occupancy period defines the time period institution or The Collegiate.
a resident has right of occupancy to a specific residence room and
Term — The time periods according to which residence fees are
for which the resident is financially responsible to The University.
charged to the student, including Fall, Winter Break, Winter, and
Occupant — Any person authorized by Campus Living to share right Spring terms.
of access to a resident’s room during the resident’s occupancy.
The University, UWinnipeg, UW — The University of Winnipeg.
Outcome, Sanction — Any penalty imposed against a resident Campus Living is a department of The University and has the
by Campus Living for Contract violations determined by power and authority to act on behalf of The University with
Campus Living. respect to this Contract.
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Campus Living Contract 2020–21 The University of Winnipeg Campus Living Contract
Violation — Any action contrary to the policies outlined in The Campus Living program. Personal information may be shared 1.3 Eligibility Conditions value, the resident is responsible to pay the difference in amount,
Contract determined by Campus Living to have been committed by with other departments of The University of Winnipeg, and or financial sanctions in Section 1.5.c “Financial Violations” apply.
a resident, occupant, or visitor. disclosed to third parties, for the same purpose. If you have any 1.3.a Academic Requirements
Refunds issued by wire transfer have a processing fee deducted
questions regarding this collection, please contact The University Before registering with Campus Living and applying to live
Visitor — An individual admitted to any residence area for which from the refund total.
of Winnipeg’s Information and Privacy Officer at 515 Portage in residence, an individual must either (a) have applied to be
they have neither signed a Residence Agreement nor been
Avenue, Winnipeg, MB, R3B 2E9, 204.988.7538. a student or (b) be a registered student at a Winnipeg post- Forfeit of Deposit
approved as an occupant; this definition is applicable to both
secondary institution or The Collegiate. A deposit is forfeited to Campus Living in the following cases:
resident and non-resident visitors. If a resident would like to release their Campus Living
information to a third party (e.g. Parents, Band Sponsor), they A resident must be a registered student throughout their › The resident cancels an accepted room offer;
Winter Break — The period between Fall and Winter term (from
must fill out a FIPPA Exception Form at the Campus Living office occupancy period.
December 24, 2020 at noon to January 4, 2021 inclusive) not › Residence occupancy is terminated as in Sections 1.6.b
and from uwinnipeg.ca/campus-living/forms-downloads.html.
included in the standard Academic Year and 1st Year Guarantee Campus Living may verify the academic status of UWinnipeg “Termination of Occupancy by the Resident” and
occupancy periods. To extend occupancy to Winter Break the students periodically in the student database. Students of 1.6.c “Eviction”;
1.2.e Unforeseen Circumstances and Residence Service
resident must select this option on the application or from Campus schools other than UWinnipeg must provide proof of enrollment
Interruptions/Force Majeure › The resident abandons the room as defined in Section 1.4.g
Living and pay the Winter Break fee with Fall residence fees. Fall- at their academic institution when submitting their application.
In the case that Campus Living is unable to fulfill its obligations “Abandonment of the Room”;
only students are not eligible for Winter Break.
due to forces beyond its control, Campus Living will provide
1.3.b Application Requirement › The student does not move into a room for which a deposit is
an alternate room (subject to room availability) or provide a
The student must register and submit a Campus Living paid as described in Section 1.4.b “Late arrivals & No Shows”;
1.2 Legal Conditions prorated refund of residence fees (excluding administrative
application for each term they wish to live in residence.
and tenant insurance fees) for the remainder of the resident’s › The resident moves out of residence without completing
1.2.a Binding Contract After processing the application, Campus Living will send a the move-out procedure defined in Section 1.4.f “Moving Out
occupancy. Except as specifically provided herein, Campus
This Contract is in effect between The University of Winnipeg room offer email including the room type, occupancy period, of Residence”;
Living will not be liable for damages, losses, or its inability to
and residents with occupancy periods between August 22, and conditions for accepting the offer.
provide the contracted services and room. › A refund cheque has been issued to the resident but cheque
2020 and August 22, 2021.
On-going maintenance, renovation and construction projects The student must accept the room offer according to the has not been cashed or deposited within six months of the
may happen in and around residence. Campus Living will conditions specified in their room offer email, including refund’s date of issue;
1.2.b Compliance with Legislation
take measures to ensure that prudent construction practices the payment of a deposit where one is not already held by
The resident and Campus Living will abide by all Federal, › 6 months after the resident moves out, if they have not
are followed, but there may be noise, dust, and temporary Campus Living. (See below for details.)
Provincial, and Municipal laws, by-laws, orders, directives and updated their refund address with Campus Living.
recommendations. In the event of any conflict such laws, bylaws, interruption of some services, including food services. Residents
1.3.c Deposit Requirement
order, directives and recommendations shall prevail over may be required to relocate to facilitate construction or 1.3.d Residence Agreement Requirement
Payment of a deposit is required where one is not already
conflicting terms of this Contract. renovations to their residence area. A Residence Agreement lists the residence room, occupancy
held by Campus Living. The deposit reserves the room until
period, and conditions of the student’s occupancy in residence.
1.2.f Liability the resident’s occupancy is scheduled to begin and is held by
1.2.c Exclusion from Residential Tenancies Act The student must sign a Residence Agreement for each term
The University is not responsible for loss of, damage to, or Campus Living throughout the resident’s occupancy.
The Residential Tenancy Act does not apply to this Contract. As (Fall, Winter, and Spring) they live in residence to enable access
per Section 3(1)(g) Residential Tenancy Act C.C.S.M. c. R119. theft of residents’ personal belongings. The resident is solely The deposit for Academic Year, Winter, and Spring applications is to the residence room.
responsible for any damages to property not owned by The $450 and the deposit for Family Housing applications is $500.
1.2.d FIPPA Disclaimer & Exceptions University, and is protected by the tenant insurance purchased 1.3.e COVID-19/Pandemic Addendum Requirement
Deposits are refundable except in cases where they are forfeited,
Campus Living collects personal information from students through Campus Living. During a pandemic such as COVID-19, students may be required
as listed in the section below. Charges that are unpaid at the
under The University of Winnipeg Act and 36(1)(b) of The to sign an addendum to the contract before being admitted to
time the deposit refund is processed will be deducted from the
Freedom of Information and Protection of Privacy Act (FIPPA) residence. The addendum will contain policies, procedures, and
deposit. In the event that outstanding fees exceed the deposit
for the purpose of administering The University of Winnipeg’s expectations that differ from those in The Contract.
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Campus Living Contract 2020–21 The University of Winnipeg Campus Living Contract
1.3.f Additional Requirements for Specific Cases 1.4 Residential Conditions 1.4.d Room Changes and Reassignments 1.4.g Abandonment of the Room & Personal Property
Current residents may request to change rooms except during The resident is considered to have abandoned their room if the
Minors
1.4.a Occupancy Periods August, September, January, or April. Room change requests following two conditions apply:
Students who will be under 18 years old at the start of their
An Occupancy Periods defines the dates that a resident has are subject to Campus Living approval. Approved room changes
occupancy must have a Canadian Custodian over age 25, and › The resident has not accessed their room in 5 days or more
right of occupancy to a specific residence room, and is listed require the signing of a new Residence Agreement; they are also
must submit a signed Custodian Form during the application and/or the resident appears to have vacated the room;
on the Residence Agreement. Only the resident, and occupants subject to a $100 fee, a $150 meal plan termination fee where
process. Detailed information regarding Minors is included
approved by Campus Living, have right to access and occupy applicable, and applicable cleaning and maintenance charges. › The resident has not responded to Campus Living within
during the application and in Appendix C.
a residence room. Residents who are temporarily alone in a 5 days of a request for a response;
Campus Living reserves the right to reassign residence rooms,
New Resident Priority double dorm do not have right of entrance or occupancy to In such cases, the resident’s occupancy will be terminated as per
with notice to the resident, in order to assign or change
UWinnipeg students who receive their first UWinnipeg the vacant room. (See also Section 2.36 “Trespassing and Section 1.6.c “Eviction”. The resident may also be charged for
roommates, consolidate vacancies, resolve booking conflicts,
acceptance letter and will attend UWinnipeg for the first time Unauthorized Entry”) cleaning and/or removal of possessions.
and/or accommodate room closures and facilities maintenance.
in Fall are eligible to select New Resident Priority Room Offer A Residence Agreement for a specific occupancy period does Room reassignments may require a resident to move to a
on the Academic Year Application. Specifics of eligibility are 1.4.h Overholding the Room
not guarantee an extension to additional periods. Residents different room or residence building during their occupancy.
included in the application process. Residents must follow move out according to their occupancy
who attempt to extend their occupancy without following the
1.4.e Care of Your Room During Occupancy end date and the procedures outlined in their move out email.
application process fall under the violation of “Overholding the
Fall-Only Occupancy Failure to do so does not extend the right of occupancy; in
Room” (See Section 1.4.h). The resident is responsible to maintain cleanliness of their room
Students who are admitted to UW on a fall-only Letter of such cases Campus Living may, without notice, enter and take
and compliance with facilities standards during their occupancy.
Permission, and students who will complete their program within possession of the room, remove the resident and all other
1.4.b Late Arrivals and No-Shows Any defects or malfunctions of University property should be
fall term, are eligible to select fall-only occupancy during the persons and property, and use such force and assistance as
Residents who plan to arrive later than their standard reported to Campus Living Facilities in a timely manner to allow
application process. Eligible students who identify themselves deemed necessary to retake possession of the room.
occupancy start date must notify Campus Living in writing. If the for repair or replacement. Details on these responsibilities are
after submitting their application may be subject to standard
resident does not move in within five days of their occupancy outlined in Section 4.0 “Facilities”.
termination fees outlined in Section 1.6.a “Termination Fees”.
start date, and does not notify Campus Living or pay their 1.5 Financial Conditions
Note that students staying for both fall and winter terms may 1.4.f Moving Out of Residence
residence fees, their occupancy may be terminated according
be given placement priority over fall-only students. Instructions related to the move out process will be emailed 1.5.a Residence Fees and Payments
to Section 1.6.c “Eviction”.
to the resident. Residence fees and payment deadlines for each term (including
Family and Affordable Housing
1.4.c Moving Into Residence rent, meal plan charges, and insurance) will be emailed to the
Family Housing is available to either (a) married or common- A scheduled move out time will be included in the move out
Instructions related to the move in process will be emailed to resident as payment schedules.
law couples, living with or without their children, (b) single email based on the resident’s occupancy period. If a resident
the resident.
parents living with their children, or (c) siblings, unless otherwise requires an alternate move out time, they must contact Campus Residents may also be charged additional fees for services such
permitted by Campus Living. The family member who submits the The standard move in date is the beginning of the occupancy Living at least 15 business days in advance. Alternate move out as use of laundry facilities, increasing the meal plan balance,
application must be a post-secondary student aged 18 or older. period as stated on the Residence Agreement. times are subject to Campus Living approval. and key/card replacement, and fines due to violating conditions
of the Contract.
The Affordable Housing Program exists within Family Housing A scheduled move in time is included in the move in email. If a Residents who do not follow the move out instructions may be
and is designed for lower-to-moderate income households student requires an alternate move in time, they must contact subject to additional fees. Failure to pay residence fees and fines according to specified
whose Total Household Income is below the Program Income Campus Living at least 15 business days in advance. Alternate payment deadlines will result in consequences as described in
Limit. Current eligibility criteria for Affordable Housing are move in times are subject to Campus Living approval. Section 1.5.c “Financial Violations”.
available at uwinnipeg.ca/campus-living/ Payment methods accepted by Campus Living are listed at
rooms-affordable-housing.html. uwinnipeg.ca/campus-living/fees-payments.html.
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Campus Living Contract 2020–21 The University of Winnipeg Campus Living Contract
1.5.b Mandatory Meal Plan in McFeetors Hall Dorms › Salto Card Suspension: Use of the resident’s student card 1.6 Terminating Residence Occupancy 1.6.c Eviction: Termination of Occupancy by The
A meal plan from Diversity Food Services is required for residents to access their residence building and/or room may be University
of McFeetors Hall dorms. More information on specific meal suspended until the outstanding balance is paid. 1.6.a Termination Fees The resident’s occupancy may be terminated by the University
plans is available in Section 5.0 “Meal Plans”. Termination fees are applicable both in cases of termination by for the following reasons:
› Level 2 Violation Notice: An email and/or printed letter
the Resident and termination by the University:
indicating the overdue balance, the deadline to pay, the › Level 3 Financial Violations as defined in Section 1.5.c
1.5.c Financial Violations
Level 2 consequences that have been applied, and the › The resident pays a $400 fee for ending occupancy early. “Financial Violations”;
Level 1 Level 3 consequences (e.g. Eviction) that will apply if the
› Residence fees for rent and meal plan balance are prorated on › Non-compliance with Eligibility criteria defined in Section 1.3
A Level 1 Financial Violation occurs whenever a resident fails to deadline is not met.
a monthly basis according to the updated occupancy period. “Eligibility Conditions”;
pay according to a payment deadline. This can be because no
payment was made, an incomplete payment was made, or an Level 3 › Residence fees such as the application fee and deposit, › Abandonment as described in Section 1.4.g “Abandonment
attempted payment failed (e.g. a cheque is returned NSF). A Level 3 Financial Violation occurs either after the conditions in insurance fee, laundry card money, meal administration fee, of the Room and Personal Property”;
Level 2 Violation Notice a have not been met, or after multiple and fines are non-refundable.
Consequences of Level 1 Violations may include any › Level 3 Community Standards violations;
Level 1 and/or Level 2 Violations have occurred.
combination of the following: › Other severe or repeated violations of The Contract.
1.6.b Termination of Occupancy by the Resident
Consequences of Level 3 Violations may include any
› Late Fee: a $75 charge added at each instance of a Level 1 Terminating occupancy means ending your occupancy earlier Termination fees outlined above are applicable in cases of
combination of the following:
violation. than what is written on the Residence Agreement. Eviction.
› Eviction Notice: Specifies a date by which the resident’s
› NSF Fee (non-sufficient-funds): A $45 charge added for Terminating occupancy involves the following steps: Details of the eviction process are found in Section 3.5
occupancy is terminated and must move out of residence. (see
each failed cheque payment returned by the bank due to “Eviction Process”.
Section 3.5 “Eviction Process”) › The resident must email housing@uwinnipeg.ca by the
insufficient funds in the bank account.
applicable deadline with the date they intend to move out.
› Payment Plan Cancellation: If a student is on a monthly
› Level 1 Violation Notice: An email and/or printed letter Occupancy end dates will be approved only for the first day
payment plan, the plan is cancelled and the resident must
indicating the overdue balance, including any late and/or NSF of each month or the end of fall term.
pay their full term balance by the deadline specified by
fees added. The letter includes a deadline by which to pay the
Campus Living. › Approval of termination requests requires payment of
balance, after which Level 2 consequences will apply.
termination fees by the resident and signing of an updated
› Non-Renewal: The resident is not allowed to continue living in
Residence Agreement.
Level 2 residence after the end of the current term.
A Level 2 Financial Violation occurs when a resident fails to meet Requests to terminate occupancy are subject to Campus Living
› Collections: Overdue charges still outstanding at the end of a
the conditions outlined in a Level 1 Violation Notice. approval and are only accepted on or before the applicable
term may be sent to a collections agency, affecting the credit
deadline for each term:
Consequences of Level 2 Violations may include any rating and student status of the resident.
combination of the following: Fall: Nov 17
Winter: Feb 17
› Academic Hold: Added to the resident’s UWinnipeg student
Spring: June 2
account, this hold prevents the resident from adding or
dropping courses, obtaining transcripts, and graduating.
› Meal Plan Suspension: Use of the meal card may be
suspended until the outstanding balance is paid.
6 7Campus Living Contract 2020–21 The University of Winnipeg Campus Living Contract
2.0 — Community Standards
2.1 Statement of Rights and Responsibilities 2.3 Responsibilities of a Resident
The well-being of all members in a residence community depends As a member of the residence community, each resident has the
on the balance of the community’s ability to meet the needs of following responsibilities:
every individual and vice versa. This balance is best achieved when
› To read, understand and abide by The Contract Community
everyone is aware of their rights and accompanying responsibilities
Standards and follow Campus Living policies and procedures
to themselves, others and the community.
› To treat all members of the residence community with respect
and consideration
2.2 Rights of a Resident
› To behave in a responsible manner and to accept responsibility
› The right to sleep, socialize and study in a clean and safe
for inappropriate behaviour or damages, including the
living environment
corresponding consequences
› The right to privacy and confidentiality from the Campus Living
› To accept the responsibility of personal and community health
Department regarding all personal and student conduct-
and safety, including but not limited to the misuse of life safety
related information. For exceptions regarding the disclosure
equipment, losing/sharing keys, failing to lock doors and windows.
of information, please refer to Section 1.2.d “FIPPA Disclaimer
and Exceptions”. › To report violations, damages or safety concerns to the Campus
Living department in a timely manner
› The right to have all reported residence violations or concerns
addressed in a timely and efficient manner › To contribute positively to the residence community and
cooperate with all members, including staff.
› The right to a living environment that is free from unwelcoming,
discriminatory or threatening behaviour that is physical, verbal
or emotional in nature as outlined by The University’s Respectful 2.4 Procedural Fairness
Working and Learning Environment Policy. The University adheres to standards of procedural fairness when
› The right to expect Campus Living to abide by the terms and investigating and making decisions about alleged incidents.
conditions outlined in The Contract and follow departmental Procedural fairness is comprised of four core principles:
policies and procedures. › The right to know the case against you;
› The right to be accompanied by a representative of the › The right to an impartial and unbiased decision maker;
University of Winnipeg Students’ Association during
› The opportunity to be heard;
disciplinary procedures.
› The right to a decision and the rationale for that decision.
8 9Campus Living Contract 2020–21 The University of Winnipeg Campus Living Contract
2.5 Community Standards Process 2.6.a Alcohol Glorification 2.6.f Transport of Open Alcohol 2.8 Smoking (Level 2)
Displaying items in residence that glorify alcohol consumption Alcohol may only be transported in a closed container in
When a suspected incident occurs, an incident report is written by As The University is a smoke-free campus, smoking is not permitted
is prohibited. Beer can walls, beer case displays, and displays residence. Alcohol that is defined as closed should be able to
University staff, security personnel, and/or other witnesses. These in any areas of residence buildings, including all main entrances,
of alcohol bottles or any other large collection of recyclables be tipped upside down without spilling upon request.
reports are then reviewed by Campus Living management to patios, front porches and backyards in Balmoral, exterior stairwell
are not to be kept in a resident’s living space and must be
conduct an appropriate investigation. Non-glass containers are recommended for alcohol storage doors and apartment balconies/terraces in McFeetors Hall.
removed immediately.
whenever possible. Residents and visitors who wish to smoke must do so on the
If the investigation requires further information, Campus Living
sidewalk or other non-University property. The smell of smoke
management will contact the individual(s) involved through e-mail 2.6.b Common Source Alcohol
2.6.g Underage Alcohol Consumption coming from a resident or residence room may be interpreted as
to set up a meeting. The e-mail will request the individual to book Possession or consumption of ‘common source’ alcohol
Alcohol may only be consumed by those students who have conclusive of smoking in residence.
a time to meet with Campus Living management to discuss the including kegs, Jell-O shooters, mini-kegs or other very large
reached the legal drinking age (18 years). Underage drinking is
details of the alleged incident. During the meeting, the individual containers of alcohol (defined as anything larger than 14oz of The act of smoking includes without limitation: smoking cigarettes,
not permitted in Residence. Students may be found in violation of
will have the opportunity to give their own statement regarding beer/60oz hard liquor/1.5L of wine) is prohibited in residence. joints, cigars, pipes; smoking using hookahs, shishas, vaporizers,
this law when the evidence demonstrates that a student has used,
the incident in question. The individual will receive incident related electronic cigarettes or any other smoking device.
is about to use or will use alcohol illegally/inappropriately in the
information and will be able to ask questions that may arise during 2.6.c Drinking Games & Binge Drinking
future. This includes being under the influence of or possessing
the meeting. Failure to promptly respond to Campus Living may Participating in drinking games in residence is prohibited.
alcohol. Students/visitors who provide alcohol to those who are 2.9 Ceremonial Use of Sacred Medicines
waive an individual’s right to provide testimony and/or their Drinking games constitute any activity involving skill, chance or
under the legal drinking age will also be held accountable. All ceremonial and/or spiritual practices in which combustion or
own version of events. This timeframe may be reduced during endurance, which one or more persons play according to a set
of rules involving the consumption of alcohol, e.g. flip cup, beer smoke will occur in residence are subject to review and approval
circumstances where the safety or wellbeing of an individual or
the Residence community is at risk. As a result, all decisions and pong, etc. The University reserves the right to confiscate alcohol- 2.7 Substance Abuse & Illegal Drugs (Level 3) by the Campus Living Office. For more information regarding the
related paraphernalia (i.e. funnels) deemed to be associated with University’s Ceremonial Use of Sacred Medicines Policy refer to
accompanying sanctions will be determined based solely on the The use, possession or trafficking of illegal, prescription or non-
mass consumption of alcohol or its promotion in residence. uwinnipeg.ca/institutional-analysis/policies-and-procedures.
information that Campus Living has previously received. prescription drugs for recreational purposes is strictly prohibited in
residence. Trafficking includes but is not limited to the manufacture,
Based on the information obtained during the conduct meeting,
2.6.d Overconsumption of Alcohol sale, giving, transportation, administration, sending, delivery, or 2.10 Cannabis/Marijuana (Level 1, 2, or 3)
Campus Living management will decide whether the individual
Consuming alcohol to the point of intoxication, where a student distribution of any of the aforementioned substances.
was responsible for the incident that violated Campus Living ‘Cannabis’ is as defined in the Cannabis Act.
becomes a burden to staff or other community members, or is a
policies. If the individual is found responsible for violating Campus Any involvement, whether direct or indirect, in any illegal substance A ‘cannabis product’ is any substance that contains cannabis,
danger to themselves or the community, is prohibited.
Living policies, they will receive the outcome in writing with any or related activity is prohibited. The preponderance of evidence that including, without limitation, marijuana, seeds, hashish, and their
accompanying sanctions. 2.6.e Prohibited Areas for Consumption (Open Alcohol) a student has used, is about to use or might use illegal substances in derivatives (for example, edible products, oils, lotions, tinctures,
Alcohol consumption may only occur within a resident’s room the future, such as paraphernalia or the smell of an illegal substance topicals, etc.) that contain cannabis.
All Residents have the right to appeal the decision in writing to
due to COVID-19. Alcohol may not be consumed in common in residence will be assumed to be conclusive of use or possession.
Campus Living within five business days of receiving documentation. ‘Cannabis equipment’ is any equipment or device used to prepare
Students have the choice of pursuing one of two appeal processes: spaces or public areas of residence buildings, which includes Possession of any paraphernalia that is associated with the or consume cannabis products. For example, bongs, vaporizers,
to the Director of Campus Living or the Local Appeals Committee but are not limited to lounges, living rooms, elevators, hallways, possession, use or trafficking of illegal substances is prohibited scales, and grinders.
(LAC). See Section 3.6 “Appeals” for more information. washrooms, laundry rooms, McFeetors Hall lobbies, the Balmoral in residence. Campus Living reserves the right to confiscate and
yards, or any exterior residence areas. dispose of all illegal substance-related paraphernalia deemed Residents are bound by and should familiarize themselves with
associated with use or promotion of illegal substances. Federal and Provincial laws surrounding cannabis, cannabis
2.6 Alcohol (Level 1, 2, 3) Residents are not permitted to store alcohol in common areas
products, and cannabis for medical purposes. Where the terms
in residence, e.g. cupboards, counters or fridges. Illegal substance-related violations will not be tolerated and may
Residents who choose to consume alcohol while on University of this Contract are more restrictive than Federal and Provincial
property, including residence, must do so responsibly and in result in eviction from residence or referral to the police. For further laws, Contract terms apply. Residents age 19 years and older may
compliance with municipal, provincial and federal laws. details regarding eviction, refer to Section 3.5 Eviction Process.
10 11Campus Living Contract 2020–21 The University of Winnipeg Campus Living Contract
possess up to the legal limit of cannabis for personal use but may 2.12 Discrimination, Harassment & Bullying 2.13 Cleanliness (Level 1) › Real or replica projectile weapons, including but not limited
not provide any amount to residents under age 19. Residents under (Level 2 or 3) to firearms, air/water/paintball guns, cross bows, sling shots
Residents are expected to maintain the cleanliness of their
age 19 may not possess or consume cannabis or cannabis products. and ammunition
The University does not condone behaviour that is likely to residence room and adhere to proper disposal and removal of
The smell of cannabis coming from a resident or a residence room
undermine the dignity or productivity of any of its members, and garbage and recycling. All Residents are expected to participate › Blades of any kind including but not limited to bayonets, swords,
will be interpreted as conclusive of use in residence.
prohibits any form of discrimination or harassment, whether it in general cleaning, which includes but is not limited to taking knives not used for food preparation, and martial art related blades
Cannabis, cannabis products, and related equipment must be occurs on University property or in conjunction with University responsibility for their own dishes, disposal of items, and communal › Any other weapons, whether used for martial arts or other forms
stored in your residence bedroom in airtight sealed containers related activities. The University and all members of The University cleaning of floors, kitchens, and bathrooms. of combat training such as tactical gear, or otherwise
that ensure the smell is undetectable. Containers must be community share the responsibility of establishing and maintaining For details regarding Health and Safety Inspections, refer to › Explosive or flammable materials, including but not limited to
clearly labelled indicating they contain or are used to prepare a climate of respect within this community and of addressing any Section 4.14 “Cleanliness & Room Maintenance”. fireworks, pepper spray, hazardous chemicals, gasoline, propane
or consume cannabis. situation(s) in which respect is lacking.
tanks, or other such materials.
The following are prohibited anywhere on University property, Harassment is defined as inappropriate comments or conduct 2.14 Food Storage
including residences: in relation to a person or group of persons that has the effect or
Residents are responsible for proper food storage. This includes 2.17 Dangerous or Violent Behaviour (Level 3)
› Smoking, vaping, bong use, or any other form of cannabis purpose of creating a hostile or intimidating living, working, or
storing food items in sealed plastic or glass containers when not Whether intentional or accidental, participating in behaviours,
inhalation; this extends to cannabis for medical purposes. educational environment. This includes any attention or conduct by
in use. Proper storage is crucial to avoid contamination, pests and actions or activities that are dangerous or potentially harmful to
an individual or group who knows, or ought reasonably to know,
› Cooking, baking, and other forms of cannabis preparation for odours. In addition, residents are required to label food as outlined any person or property, regardless of whether it is a resident,
that such attention or conduct is unwelcome, unwanted, offensive,
edible consumption. by Campus Living staff. visitor, or staff is prohibited.
or intimidating-this includes online conduct through social media
› Possession or cultivation of cannabis plants. platforms, including but not limited to Facebook, Twitter, email, Inappropriately stored food may be discarded by Campus Living Examples of dangerous or violent behaviours include damage or
Instagram, Snap Chat etc. Harassment based on a person’s or cleaning staff. destruction to any property, anything that may cause a fire of any
› The sale and distribution of cannabis or cannabis products.
race, culture, creed, sexual orientation, gender, age, abilities, or size on University property, dangerous roughhousing, and/or use
› The scent of cannabis permeating into the hallways, stairwells,
appearance, or any protected characteristic under the Manitoba 2.15 Cooking and Community Kitchens of harmful or derogatory language. Anyone who is involved in
elevator and/or common spaces. See also Section 2.22
Human Rights Code will not be tolerated. (Level 1, 2, or 3) act of physical and/or verbal aggression may face consequences
“Scent/Smells”.
The University is committed to meeting its obligations as an regardless of who initiated the behaviour
In addition, smoking or vaping cannabis on sidewalks or streets It is the resident’s responsibility to clean up after themselves.
employer under both the Manitoba Human Rights Code and The use of the community kitchens is a privilege and a collective
is illegal as per Provincial law. Residents found in violation will be
the Workplace Safety and Health Act, and will ensure, so far as responsibility to keep clean. Residents who to not abide by 2.18 Gambling (Level 2 or 3)
held accountable.
it is reasonably practicable, that no member of The University expectations outlined below or set out by their RA may be subject Participating in, running an illegal gaming, or gambling operation
community is subject to human rights discrimination or harassment, to disciplinary actions, including restricted access to the community in residence are prohibited. Games of skill or chance where money
2.11 Cooperation and Compliance with Staff sexual harassment or personal harassment as defined by law and in kitchens, fines or removal from the residence community or property changes hands are prohibited under this policy.
(Level 1, 2, or 3) Respectful Working and Learning Environment Policy (RWLEP). (eviction). Residents are required to abide by and comply with all
Residents and visitors shall cooperate and comply with staff Campus Living will levy residence-related sanctions for residents expectations outlined in Appendix H “Community Kitchen Use”.
2.19 Illness and Public Health
members, including but not limited to Campus Living staff, who are found violating this policy, aside from the possible
outcomes that could arise from the RWLEP. Residents must comply with all government and Manitoba Public
Facilities staff, contractors, emergency/police personnel, and 2.16 Dangerous Materials & Weapons (Level 3)
Health regulations, directives and orders in order to maintain the
security services.
Campus Living may put in place interim measures as well as Residents and visitors are not permitted, at any time to possess health and safety of themselves and the residence community.
Failure to cooperate or comply with the aforementioned may outcomes based on the residence disciplinary process. any items that are created, intended or used to cause harm or that Residents who fail to comply will face disciplinary actions, which
result in disciplinary sanctions and/or referral to the University’s could be viewed as threatening to others in residence. This includes may include termination of this Contract and eviction.
The complete RWLEP is accessible from uwinnipeg.ca/respect/
non-academic misconduct policy. the possession and/or use of any of the following:
respect-policy.html
12 13Campus Living Contract 2020–21 The University of Winnipeg Campus Living Contract
Due to the communal nature of living in residence, persons 2.20.a Self Monitoring › You have been told by public health that you may have been 2.23.a Quiet Hours
suspected of being infected with a communicable disease will be Residents are required to monitor themselves for symptoms of exposed to COVID-19 Quiet Hours are times during which residents are prohibited
required to seek medical attention. Depending on the nature COVID-19. Symptoms can include cold or flu-like symptoms such from making noise that can be heard outside of their room, or
› You have returned from travel outside Canada with symptoms
of the illness, the resident may be required to quarantine, room as: flu or common cold such as fever, coughing, sneezing, runny may disturb a roommate or any other resident in the building.
of COVID-19 (mandatory)
change or temporarily leave residence to maintain the safety of nose, sore throat, headache, or difficulty breathing. Residents
General Quiet Hours are as follows:
other residents. experiencing symptoms must self-isolate immediately and
confirm symptoms with MB Health Links by calling 204-788-8200 2.21 Keys & Cards (Level 2) Monday to Friday: 8:30am–5:00pm
It is important to remember that every member of our university
or toll-free 1-888-315-9257, or a medical doctor/health provider. For the safety of the residence community, residents are not 10:00pm–8:30am
community should be treated with respect and dignity. No person
Residents who report to Health Links, must inform the Campus permitted to copy, tamper with, lend or give their keys or cards to
should be targeted in any way or subjected to discrimination
Living office by e-mail at housing@uwinnipeg.ca. anyone. Residents are responsible to keep their keys with them to Saturday and Sunday: 10:00pm–8:30am
resulting from a misplaced perception that they may be a carrier of
a communicable disease based on their perceived disability, race, avoid being locked out of their room and must report lost keys to
2.20.b High Risk Behaviours the Campus Living Office within 24 hours. The repeated need to 2.23.b Exam Periods
ancestry, place of origin or otherwise.
Residents are expected to act in a nature that respects the safety have a Campus Living Staff member give a resident access to their Extended quiet hours are implemented during December and
Health concerns brought forward to Campus Living will be of themselves and the residence community. Residents who April Exams. During the exam period in December and April, 22
room may be considered an abuse of this privilege.
documented on the resident’s account for tracking purposes. participate in high risk behaviour (such as attending large group hour quiet hours are in effect, allowing moderate noise during the
Campus Living processes may be adjusted in order to comply with areas, pubs, bars, neglect to sanitize, fail to maintain social hours of 7:00pm–9:00pm on a daily basis. Parties or gatherings in
distancing guidelines, etc) that pose a risk to the safety of the
2.22 Scent/Smells (Level 1 or 2)
government and Public Health regulations. Processes may include residence will not be permitted during exam periods.
but are not limited to: office hours, payment options, move in and residence community may face disciplinary actions up to and In alignment with the University of Winnipeg Scent Free
including eviction. Guidelines, Campus Living strives to reduce the impact of scents/
out procedures, common space capacity, visitors, and meal plan. 2.24 Pets (Level 1 or 2)
smells in residence. As a guideline residents are permitted to use
2.20.c Quarantine and Self-Isolation scented products but scents/smells should not be detectable Residents are not permitted to keep pets or animals of any
2.20 COVID-19 Information kind in Residence, even temporarily. Visitors may not visit the
outside of a resident’s room.
Quarantine — Quarantine for 14 days if you have no
COVID-19 is caused by a new strain of coronavirus called accommodation with pets or animals.
symptoms and any of the following apply: Scents/smells include but are not limited to; perfumes, scent
SARS-CoV-2.
› You are returning from travel outside Canada warmers, scented sprays, cleaning products, cleanliness issues,
Current evidence suggests that the spread of COVID-19 most (mandatory quarantine) personal body odour, cigarette smoke, cannabis. 2.25 Service Animals (Level 1 or 2)
commonly occurs when there is prolonged and close contact Only pre-approved service animals are permitted in residence.
› You had close contact with someone who has or is suspected
(within two metres or six feet for 15 or more minutes) between Approved residents must sign and abide by the Campus Living
to have COVID-19 2.23 Noise (Level 1 or 2)
people. In order to reduce risks residents are: Service Animal Agreement as well as applicable University policies.
› You have been told by the public health authority that you may Consideration with regard to noise is imperative to maintaining a
› Required to maintain social distancing at all times in residence. Residents who require a service animal must follow the process
have been exposed and need to quarantine respectful environment that allows all students the ability to study
› Advised to wear masks while in common spaces, including and sleep while in residence. Any individual within a building has outlined in Appendix G “Service Animals”.
hallways, lounges, kitchens, lobbies, elevators, staircases, etc. Self- Isolation — You must isolate if any of the following apply: the right to request the termination of unreasonable noise whether
› You have been diagnosed with COVID-19, or are waiting to this is done by a Campus Living staff member, Campus security or
› Advised to wash their hands and sanitize as often as possible.
hear the results of the lab test for COVID-19 a student directly. Unreasonable noise includes but is not limited
In order to protect the residence community additional policies and to, loud volume of any type of speakers, stereos, amplifiers, sub
› You have symptoms of COVID-19, even if mild
guidelines have been implemented. Residents who fail to abide woofers, instruments or an individual’s voice. In addition to being
by the Residence Contract and the amended policies based on › You have been in contact with a suspected, probable or considerate at all times, Campus Living has implemented quiet
COVID-19 will face disciplinary actions up to and including eviction. confirmed case of COVID-19 hours in all residence buildings.
Residents are also required to sign the COVID-19 addendum.
14 15Campus Living Contract 2020–21 The University of Winnipeg Campus Living Contract
2.26 Pornography & Graphic Material 2.29 Room Capacity (Level 1) 2.33 Solicitation/Commercial/Promotional Use 2.36 Trespassing and Unauthorized Entry (Level 2)
(Level 2 or 3) Residents are expected to abide by the established maximum (Level 2) Residents are permitted to access their room and designated
Posting, displaying or making available for viewing any capacity for each room type in residence. The maximum capacity The use of a room, residence and/or University services for any common areas only. Residents are not permitted access, or to
pornographic materials, photos, images, graffiti, including electronic for single and double rooms in McFeetors Hall and single rooms in commercial purpose is prohibited including but not limited to a provide access, to restricted areas such as other rooms (including
means in public areas such as hallways, common areas, lounges, the Balmoral Houses is two people. For the maximum capacity of resident’s mailbox, data connections, common areas of residence other bedrooms in double rooms), roofs, and mechanical rooms
stairwells, washrooms, or any interior area of a resident’s room that apartments, please contact Campus Living. buildings & commercial hosting of visitors (see Section 2.37.c without the proper authorization. (See also 2.37.d “Uninvited/
can be seen from an open door is prohibited (in accordance with “Visitors in Residence”). Door-to-door selling and solicitation of Unauthorized Visitors” and 2.21 “Keys & Cards (Level 2)”.)
the Criminal Code of Canada, Section 163). This also applies to the 2.30 Events (Level 2) any kind is prohibited in residence. A restricted area being open or unlocked does not grant
use of computers or network infrastructure to display or distribute permission to the area. Residents are asked to report a security
Majority of in person Campus Living events will be suspended or Permission from Campus Living Management must be obtained
such material. Refer also to The University’s Respectful Working and breach to Campus Living.
provided online or through social media. All Campus Living events prior to posting advertisements and other printed materials in
Learning Environment Policy.
that are held in person will adhere to government regulations residence. Materials posted without approval will be removed.
regarding group limitations and social distancing. Materials damaged or disposed of by Campus Living staff prior 2.37 Visitors in Residence (Level 1, 2 or 3)
2.27 Pranks, Raids, and Hazing (Level 2 or 3) to approval will not be compensated for or replaced.
A visitor is an individual admitted, by a resident, to any residence
Initiating, encouraging, supporting or participating in raids or 2.31 Scent/Smells (Level 1 or 2) area for which they have neither signed a Residence Agreement
pranks that are inappropriate, destructive, messy, offensive or 2.34 Sports/Physical Activities in Residence nor been approved as an occupant; this definition includes
In alignment with the University of Winnipeg Scent Free
hostile towards residents and/or staff, or that jeopardize the
Guidelines, Campus Living strives to reduce the impact of (Level 1 or 2) residents visiting other rooms and buildings.
safety and security of others is prohibited.
scents/smells in residence. Activities that are potentially destructive, disruptive and/or may Residents are not permitted to have visitors in residence this year.
cause physical injury or property damage are not permitted in In special circumstances residents can email Campus Living for
As a guideline, residents are permitted to use scented products
2.28 Lounge and Kitchen Capacity residence common areas including but not limited to; lobbies, special permission. If approved, the visitors will be required to
but scents/smells should not be detectable outside of a
Residents are expected to abide by the posted maximum hallways, stairwells, elevators, lounges. These activities may involve adhere to visitor expectations and will be required to sign in and
resident’s room.
capacity for all common spaces. Capacity is subject to change throwing, kicking or shooting an object (such as ball hockey, out to effectively manage contact tracing.
at Campus Living’s discretion based on government and football, golf, soccer, Frisbee, hacky sack), or games/activities
2.32 Sexual Violence (Level 3) The resident who hosts the visitor is accountable for the visitor’s
Manitoba Public Health guidelines. that may result in participants running (such as tag, water fights),
behavior during their visit. Visitor privileges may be revoked if
Sexual violence towards staff, residents or visitors is not tolerated cycling, skateboarding etc.
McFeetors: Campus Living determines that a resident has abused their privileges
in residence. Sexual violence encompasses all unwelcome conduct
through excessive use or violation of Community Standards.
› 3rd and 5th Floor Lounge Capacity — 5 people of a sexual nature that is prohibited by The University of Winnipeg 2.35 Theft & Removal (Level 3)
› 4th and 5th Floor Kitchenette Capacity — 1 person and Canadian law. Sexual violence may include behaviours such 2.37.a Arrival and Movement of Visitors
Theft or possession of another person’s property without
as sexual harassment, stalking, sexual assault and the threat of Visitors must be met by their residence host at the front entrance
› 2nd Floor Lounge Capacity — 4 people permission is prohibited and may result in restitution and/or
sexual assault. Sexual violence is covered by the Sexual Violence of the residence building (rather than entering and wandering
referral to the police.
Balmoral: Prevention Policy (SVPP) and is a violation of the Respectful Working through the building unaccompanied). It is the responsibility
and Learning Environment Policy as well as a violation of applicable Removing or relocating University furniture or equipment from of the host to ensure that their visitor follows the proper sign-in
› 266 – Living Room Capacity — 2 people
federal and provincial laws. For further details, The University of its original or intended location is considered theft and is not procedure and accompany the visitor at all times. Visitors may
› 270 – Living Room Capacity — 3 people Winnipeg’s SVPP is accessible from uwinnipeg.ca/askfirst. permitted. This includes the relocation of furniture from lounges never be left unaccompanied in residence or given key/card
› 278 – Living Room Capacity — 3 people or common areas. access to residence buildings. For residents in double rooms or
› 284 – Living Room Capacity — 2 people Balmoral Houses, the resident must receive consent from their
roommate(s) prior to having an overnight visitor.
16 17You can also read
