BOOKLET CANDIDATE Local Government Elections 2019 - Nelson Marlborough District Health Board
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CANDIDATE Local
Government
BOOKLET Elections
2019
Candidate Information for the 2019 Elections
Contents
Introduction 4 Candidate Profile Statements 16
Electoral Officer 4 Size and Format of Candidate Profile Statements 16
Role of Electoral Officer 4 Translations 16
Election Timetable 5 Candidate Photos 16
Election issues and about the Nelson Marlborough DHB 6 Format of Candidate Photos 17
Role & Responsibilities of District Health Boards 6 Correctness of Profile Statements 17
Nelson Marlborough Health 6 Candidate Interest Statements 17
The structure of NMH 8 Campaigning, DHB Resources and Social Media 18
Work of the Board of NMH 8 DHB Resources 18
Regional Collaboration 9 Election Advertising and Authorisation on Campaign
Local Collaboration 9 Material 18
Relationships with Other Boards and Organisations 9 Advertising Standards Code for Campaign Material 18
Planning and Funding Responsibilities 9 Campaign Expenditure Limits 18
Primary and Community Health Responsibilities 9 Return of electoral expenses 18
Hospital & Health Services Responsibilities 9 NMDHB’s Social Media Guidelines for Candidates 20
Sector Characteristics 9 Election Signage 21
Board Member Training 10 NZTA Guidelines for Managing Electioneering Signs on
State Highways 21
Contact Details 10
Scrutineers 22
Health and Safety at Work Act 2015 11
Role of Scrutineers 22
Electoral Rolls 11
Appointment of Scrutineers 22
NMDHB Area Map 12
Declaration 22
Candidate Eligibility 13
Information to be Supplied by Electoral Officer 23
Evidence of NZ Citizenship 13
Arrangements for Roll Scrutiny, Preliminary and Official
Nominations 14 Counts and any Recount 23
Completion of Nomination Paper 14 Restrictions on Scrutineers During Election and Poll
Other Names 14 Processes 23
Titles 14 Conduct of Scrutineer 24
Resident in Area 14 Offences 24
Standing in Other Elections 14 Voting and Processing of Votes 25
Affiliations 14 Order of Candidates on the Voting Papers 25
Submitting the Nomination Documents 14 Special Voting 25
Candidate Details 15 Early Processing of Returned Voting Papers 25
Nomination Deposit 15 Election Results 26
Candidate Withdrawals 15 Recounts and Petitions for Inquiry 26
Appendix 1 - Return of Electoral Donations And Expenses 27
Appendix 2 - Electoral Expenses & Donations 28
Disclaimer: Every effort has been made to ensure that the information contained in this booklet is accurate and consistent with the Local
Electoral Act 2001 and its amendments and regulations and the New Zealand Public Health and Disability Act 2000. The Nelson Marlborough
District Health Board takes no responsibility for any errors or omissions. It is recommended that candidates obtain a full copy of the Act,
which can be purchased from any Government Bookstore or viewed on-line at www.legislation.govt.nz.
3Candidate Information for the 2019 Elections
Introduction
This booklet has been prepared as a guide to assist potential Electoral Officer
candidates and others interested in election issues with Warwick Lampp
information specific to the Nelson Marlborough District Health
Board (trading as Nelson Marlborough Health (NMH)) election, electionz.com Ltd
and augments the general election information covered in PO Box 3138
the “District Health Board Elections 2019 – Information for Christchurch 8140
candidates” booklet published by the Ministry of Health (MOH). Phone: 0800 666 048
The MOH booklet can be viewed online at: Email: nmdhb@electionz.com
https://www.health.govt.nz/new-zealand-health-system/key-
health-sector-organisations-and-people/district-health-boards/ Role of Electoral Officer
dhb-elections The role of the Electoral Officer (EO) is to conduct the election in
Hard copies of the MOH booklet can be requested by emailing accordance with the legislation.
postal address details to dhbappointments@moh.govt.nz The EO has complete and final control over how the election is
This booklet should be used as a guide only, and candidates or carried out. The EO is employed by NMH and is accountable to
other persons requiring more detailed information should contact the Chief Executive (CE) of the Board, but does not take direction
the Electoral Officer directly. No responsibility is taken for the from the CE, or elected or appointed members.
accuracy of information in this booklet or candidates failure to The EO is responsible for all staff, systems, resources, policies,
comply with legislative requirements. procedures and actions to ensure that the democratic process
The Local Electoral Act 2001, and its regulations, is the presiding is carried out with utmost integrity, security and fairness for all
legislation for local government elections. It covers all matters parties.
pertaining to the conduct of the elections including voting The conduct of local body elections is strictly regulated by
methods, voting systems, nomination requirements, electoral roll legislation including:
requirements, length of voting period and progressive processing
period, candidate profiles, offences, and campaign expenditure • Local Electoral Act 2001
limits. The New Zealand Public Health and Disability Act 2000 and • Local Electoral Regulations 2001
the Crown Entities Act 2004 cover specific eligibility criteria for • Local Government Act 2002
DHB elections. All candidates should familiarise themselves with • Sale and Supply of Alcohol Act 2012
those Acts and the information as set out in this document.
• NZ Public Health and Disability Act 2000
Copies of the legislation are available from the Government
• Local Authorities (Members Interests) Act 1968
Bookshop, or they can be viewed on the internet at
www.legislation.govt.nz Specific duties of the EO as outlined in Section 15 of the Local
Electoral Act 2001 are:
• The compilation and certification of electoral rolls
• The publication of any public notice relating to elections and
polls
• Calling for and receiving nominations, candidate profile
statements and deposits
• Issuing and receiving of ordinary and special votes
• Processing and counting of votes
• Declaration of results
• Receiving and dealing with returns of electoral expenses.
Queries regarding the actions or performance of the Electoral
Officer for NMH should be directed to Gaylene Corlett, EA to CE
and Board, on (03) 546 1723 or gaylene.corlett@nmdhb.govt.nz
4Candidate Information for the 2019 Elections
Election Timetable
2019 Local Government Election Timetable
From 1 July (Monday) 2019 nomination documents available
From 17 July (Wednesday) Public notice of election – Nelson Mail, Marlborough Express & various regional papers
19 July (Friday) Nominations open, electoral roll open for inspection
16 August (Friday) Nominations close at 12 noon, electoral roll closes
Further public notice of election – Nelson Mail, Marlborough Express & various regional
From 21 August (Wednesday)
papers
By 23 August (Friday) EO receives final electoral roll data
16 September (Monday) EO compiles and certifies final electoral roll
20 September (Friday) Enrolment Services letter sent to electors on unpublished roll
Delivery of ordinary voting documents starts
20 September (Friday)
Ordinary and special voting opens
20 September to 12 October Voting period
11 October Friday Last day for appointment of scrutineers–by 12 noon
Election Day–voting closes at 12 noon
12 October 2019 (Saturday)
Progress results available as soon as practicable after close of voting
12 – 17 October Official count – process special votes
Final results announced
17 October to 27 October Public notice of official declaration of election result – Nelson Mail, Marlborough Express
(as soon as practicable) & various regional papers
(or as soon as practicable thereafter)
Return of election expense declaration forms
By 18 December (Wednesday)
(55 days after date of declaration of results)
5Candidate Information for the 2019 Elections
Election issues and about the
Nelson Marlborough DHB
An election will be held for seven members of Nelson Marlborough Nelson Marlborough Health
Health in 2019. Although the Nelson Marlborough region is made up Nelson Marlborough Health (NMH) was established on 1 January
of three separate local government electorate areas – Nelson, Tasman 2001 under the New Zealand Public Health and Disability Act
and Marlborough – the Board members are for the region as a whole. 2000. It operates in the top of the South Island to implement
Shown below is the number of electors for each area: government objectives for health and disability services.
Board Members to Our vision
Areas Number of Electors All people live well, get well, stay well.
be Elected
Nelson City Council 36,909 Our mission
Working with the people of our community to promote, encourage
Tasman District Board members and enable their health, wellbeing and independence.
36,998
Council elected for the
region as a whole Our goals
Marlborough Improved health, independence, participation and equity.
34,182
District Council
We will ensure that we build health through supporting our
Totals 108,089 7 communities to develop ownership and responsibility for their
health. It means we will work with our communities to make sure
Source: elections.org.nz as at 31 May 2016. NB: Due to the we support individual choices and support behavioural change.
unavailability of census data, updated figures are not available. Improved quality, safety and experience of care.
Included on page 8 is a map showing the region and boundary We are committed to ensuring we provide safe, quality care that
(shaded) of the Nelson Marlborough District Health Board. delivers the right balance of hospital and community services
using an integrated, multi-agency approach.
Role & Responsibilities of District Health Best value from public system health resource.
Boards We will ensure the best use of public resources in delivering
These are outlined in the Ministry of Health’s health and care services. We are committed to ensuring a
“Candidate Information for the 2019 DHB Elections”: workforce that includes all health workers, informal caregivers
https://www.health.govt.nz/publication/district-health-board- and volunteers who are trained and competent and will allow us
elections-2019-information-candidates. This document sets out flexibility to respond to the future. We will develop and maintain
the objectives and functions of DHBs, how boards work, conflicts an optimal infrastructure which is regularly refreshed to address
of interest statements and the voting system being used for DHB the changing needs of our population.
elections. Introducing Nelson Marlborough Health
Key legislation for DHBs includes: Nelson Marlborough Health (NMH) covers the top of the
• NZ Public Health and Disability Act 2000 South Island including Nelson City, the Tasman District and the
• Crown Entities Act 2004 Marlborough District. In 2018/19 it was projected to serve
• Public Finance Act 1989 (and subsequent amendment acts) 150,770 people with the greatest growth occurring in the
population aged 75 years and over. Nelson Marlborough have a
The New Zealand Health Strategy has been updated in 2016, and lower proportion of Māori (10.6 percent) and Pacific (1.7 percent)
is complemented by the Disability Support Services Strategic Plan people and fewer people in the most deprived section of the
2014 to 2018, He Korowai Oranga (the Maori Health Strategy) population, compared with the New Zealand average.
and ‘Ala Mo’ui: Pathways to Pacific Health and Wellbeing 2014-
2018. While our population has relatively good health, with good access
to both primary and secondary health and disability services,
The Nelson Marlborough, Canterbury, West Coast, South the most vulnerable in our community experience poorer health
Canterbury and Southern DHBs form the South Island Alliance. outcomes – Māori, youth, and people living with mental health
While each DHB is individually responsible for the provision conditions or a disability.
of services to its own population, we recognise that working
regionally enables us to better address our shared challenges. These significant equity gaps highlight the need for a population
Te Wai Pounamu: South Island Health Service Plan outlines the health approach to services which focus on these groups.
agreed regional activity to be implemented.
6Candidate Information for the 2019 Elections
Population Health Approaches and Services Our Key Areas of Focus
The ageing population is driving up service demand across the Our key areas of focus for 2019-20 are those which we believe will
NMH districts. If current models of care and service configuration impact the determinants of health, health equity and ultimately
are maintained, growth in demand will exceed capacity, significant wellbeing. They include:
expansion of physical and associated staffing capacity will be • recognising the importance of cultural connectedness for
required, and the equity gap identified above will persist. health and how integrating the principles of the Treaty of
To address ongoing demand and address these gaps we will Waitangi can lead to increased equity and improved health
continue to develop new models of care. These will impact the outcomes.
existing ways of working, workforce development, adoption of • focussing on improving the health of Māori through Māori-
new systems and technology, and facility development. This specific and mainstream services (including embedding
approach will also benefit the determinants of health, including Hauora Direct, establishing Hapū Wānanga, and strengthening
the environment and climate, as we maximise the potential of Whare Ora).
digital technology to deliver health services.
• investing in child wellbeing and supporting parents, with
Our Strategic Priorities a cross sector approach to the first 1000 days at local and
In addition to these key focus areas, NMH also have a number of regional levels.
strategic priorities. To meet both the current and future needs • ensuring young people feel safe and supported by health
of the Nelson Marlborough region, NMH needs to consider how services through strengthening school-based health services,
health services are provided to ensure transparency and efficiency using the Youth Advisory panel to support future service
while providing patient-centred care. improvements and development, and promoting The Plan to
NMH has identified six priorities to guide action across our health encourage sensible attitudes towards alcohol.
system over the next few years: • reviewing and improving access to mental health and
1. Achieve health equity – Improve health status of those addiction services, including responding to findings from the
currently disadvantaged, particularly Māori Mental Health & Addictions Inquiry and reducing harm caused
by methamphetamine.
2. Drive efficient, effective and safe healthcare – support clinical
governance, innovation and invest to improve • improving equity of enrolment and utilisation of oral health
services and providing high need/low income adult dental
3. One team – to achieve joined-up care within health and
care for Hapū Wānanga participants.
across local authority and social services
• increasing access to primary healthcare through advancing
4. Workforce – develop the right workforce capacity, capability
Health Care Home, improving access to professional advice,
and configuration
strengthening care coordination, and maximising the role of
5. Technology – digital enablement to allow better information community pharmacy.
sharing, more efficient health care delivery and better
• a joined up and coordinated cross-sector programme
personal outcomes
approach to key issues in the region, particularly on housing,
6. Facilities Development – planning for a redevelopment of youth, refugees and migrants.
Nelson Hospital.
• Service improvements that target acute demand, patient
These priorities were selected based on evidence about needs, flow, perioperative efficiency and the deteriorating patient.
current performance, and future gains. We referenced local and Improving cooperation to benefit people whose health and/
national health and social sector strategies, reviewed the data and or disability needs fall between current services, maximising
listened to feedback from key internal and external stakeholders. support for those living with dementia, and implementing a
The five priorities are supported by targeted actions in key focus Nelson-Wairau service delivery model are further areas for
areas, many of which emphasise building capacity and capability improvement.
in primary and community settings and concentrate on integrating
service models. Every year we will see an improvement in the
priority areas, but the priorities will not be ‘fixed’ quickly.
7Candidate Information for the 2019 Elections
In addition to these priorities and key focus areas, NMH has a Work of the Board of NMH
number of key strategies and action plans which support the The Advisory Committee and full Board meets monthly. Meetings
Annual Plan, including: are held on the fourth Tuesday of each month with eight meetings
• Public Health Annual Plan for 2019/20 held in Nelson and three in Marlborough. Committee meetings
• Primary and Community Health Strategy (short term local are held in the morning from 10:30am to 12:30pm followed by
health direction) the Board meeting from 1:00pm to 4:00pm. From time to time
• Health for Tomorrow (long term local health system strategy). workshops are held which require attendance of Board members.
The Board also meets with the Iwi Health Board twice a year.
This plan also reflects our commitment to:
• The Treaty of Waitangi What is expected of Board members
• The New Zealand Health Strategy District Health Boards are community focused and best serve
their communities on health and disability issues when they have
• He Korowai Oranga (Māori Health Strategy) a good balance and mix of members.
• The Healthy Ageing Strategy All Board members (both elected and appointed) will be expected
• The United Nations convention on the Rights of People with to collectively govern the District Health Board functions for all
Disabilities. the people of the Nelson Marlborough district. This will involve
• ‘Ala Mo’ui (Pathways to Pacific Health and Wellbeing). making decisions that will shape health and disability services
for our district for the future. By nature some decisions can be
The structure of NMH challenging and not always well received by the community.
Under the New Zealand Public Health and Disability Act, the Geographical area covered by NMH
Board is supported by three statutory advisory committees: NMH’s area is made up of three separate local government
• The Hospital Advisory Committee (HAC) monitors the electorate areas – Nelson City, Tasman District and Marlborough
provision of hospital services to the community District.
• The Community & Public Health Advisory Committee (CPHAC)
advises the DHB on the health needs of the local population
and funding priorities
• The Disability Support Advisory Committee (DSAC) advises the
DHB on the disability support needs of the local population
and the priorities for using disability-related funding.
The three Committees have been combined to become the
Advisory Committee, with membership made up of Board
members.
NMH is also supported by additional non-statutory committees –
the Audit & Risk Committee and the Iwi Health Board. The Audit
& Risk Committee meets quarterly and monitors the audit and
risk management activities of the Board. The Iwi Health Board
is a partnership to improve Maori health outcomes, and was
established in 2001 through a Memorandum of Agreement with
representatives from Manawhenua Iwi O Te Tau Ihu O Te Waka a
Maui. The Iwi Health Board meets monthly.
The Board appoints the Chief Executive who is responsible for
implementing the strategic direction of the Board and making
decisions on routine management matters. The Chief Executive is
responsible for the management of all the DHB’s functions, with
the support of the Executive Leadership Team.
8Candidate Information for the 2019 Elections
Regional Collaboration Primary and Community Health
Along with other South Island DHBs, NMH collectively funds the Responsibilities
South Island DHB Alliance Project Office (SIAPO) to support South NMH has a responsibility for the implementation in this district
Island collective planning and other projects. of the Primary Health Care Strategy and the strengthening of
We are collectively involved in implementing the actions outlined relationships between the community, primary and hospital-
in the South Island Health Services Plan in the seven priority based services. The aim of this role is to ensure the effectiveness
service areas: Cancer, Child Health, Health of Older People, of population health and health improvement strategies.
Mental Health and Addiction, Information Services, Support There are two PHOs in this district, Kimi Hauora Wairau and
Services, and Quality and Safety Service Level Alliances. In Nelson Bays Primary Health. The Board has memoranda of
addition to this, regional workstreams will focus on: cardiac understanding (MOU) with these PHOs, signalling the willingness
services, elective surgery, palliative care, public health, stroke, of both parties to work in partnership to achieve the Primary
major trauma services and hepatitis C. Health Care Strategy goals and improvement of the health of the
people of this district.
Local Collaboration
The Top of the South Health Alliance (ToSHA) consists of CEs Hospital & Health Services Responsibilities
from NMH, Kimi Hauora Wairau Marlborough PHO (KHW Nelson Marlborough Health provides services directly to the
MPHO), Nelson Bays Primary Health (NBPH) and Te Piki Oranga community, including inpatient, outpatient, day patient and
(TPO). They have entered into a formal Alliance Agreement to community services. The main facilities are:
collectively share and deliver a range of health and support care
• Nelson Hospital in Nelson City, with 149 inpatient beds plus 11
services for our population. This is through getting more value for
day stay beds. From 1 July we will have an additional 10 beds
public funds in terms of the effective use of resources to achieve
in the Medical Admission Planning Unit (MAPU)
desired outcomes.
• Wairau Hospital in Blenheim, with 65 inpatient beds
Relationships with Other Boards and • Mental Health services on the Nelson Hospital campus, with
32 beds in the acute unit
Organisations
• 53 community homes for people with an intellectual or
NMH has established relationships with Capital Coast and
physical disability and respite care
Canterbury DHBs for the provision of specialist and tertiary
services. • Alexandra Hospital in Richmond, a psycho-geriatric facility
with 10 beds
NMH has developed relationships with a number of non-
government providers of health and disability services in the • Murchison Hospital, a base for community health services
district. The Board has in place processes to enable community with 8 beds.
consultation to be undertaken at various levels within the district. Services are also provided from the Community Health Hubs
in Richmond and Blenheim, and a number of Community Oral
Planning and Funding Responsibilities Health Hubs in Nelson, Blenheim and Richmond. Mobile clinics
visit other areas such as Picton, Wakefield, Havelock and Mapua.
NMH has responsibility for planning the strategic direction of
health and disability services in Nelson Marlborough. Those
services cover a range of services including the provision of Sector Characteristics
publicly funded General Practitioner and dentistry services, In this district the sector is characterised by:
pharmaceuticals, whanau ora, rest home and alcohol and drugs • A wide range of organisations providing services in the
services. NMH also funds services provided to its residents by community including a strong PHO, GP, NGO and voluntary
other DHBs through a process known as interdistrict flows. organisations
Responsibility for funding public health services (services which • Reasonable level of networking and collaboration between
focus on health promotion and illness prevention) remain with organisations
the Ministry of Health. NMH is the major provider of these
• Keen interest within the community in being involved with
services in the district.
health and disability services planning
• Strong community identification within local areas.
9Candidate Information for the 2019 Elections
Board Member Training
Successful candidates and appointed Board members will be
provided with training about their obligations and duties. Training
will depend on specific needs, and will cover:
• Governance issues – obligations and duties of a member of
the Board
• Maori health issues
• Te Tiriti o Waitangi issues
• Local health and disability issues.
Some of this training may require members to travel out of the
district. The Board will meet the cost of such training including
reasonable travel expenses.
Contact Details
Any questions about the activities of the Board? Please contact:
Gaylene Corlett
EA to CE and Board
Telephone: 03 546 1723
Email: Gaylene.corlett@nmdhb.govt.nz
10Candidate Information for the 2019 Elections
Health and Safety at Work Act 2015
The Health and Safety at Work Act 2015 (the Act) came into force Officers must ensure the business is meeting its health and safety
on 4 April 2016. responsibilities by exercising due diligence to ensure the business
For board members, the most significant implication is the understands and manages its key risks. To do this officers must
introduction of the role of officer and the requirement for officers take reasonable steps to:
to meet due diligence duties. - Keep up to date knowledge of health and safety
What is an officer and what do they need to do? - Understand the operations of the business
An officer is a person who holds a very senior leadership position, - Ensure and check that their business has appropriate
and has the ability to significantly influence the management of resources and processes for health and safety.
a business. For Nelson Marlborough Health this includes Board Candidates should make themselves familiar with this new
members and the Chief Executive Officer. legislation which can be viewed at www.legislation.govt
All Board members will be briefed on their legislative
requirements as part of their induction process.
Electoral Rolls
Each territorial local authority (TLA) must compile a preliminary Hard copies of the preliminary electoral rolls covering the
electoral roll during July 2019. Those electoral rolls will include Nelson Marlborough DHB area may be purchased from the EO. A
residents entitled to vote for the Board of the DHB. Copies of separate fee for each roll will apply, based on the size of each roll.
the preliminary electoral roll for the election will be available for The final electoral roll is produced once the preliminary electoral
public inspection during normal office hours from Friday 19 July roll closes on 16 August 2019. The final electoral roll is the roll
2019 to 5pm Friday, 16 August 2019 at the main office of each used for issuing voting papers. Copies of those rolls may be
TLA. purchased as above.
Every parliamentary elector, except those listed on the Information contained on the electoral roll is not available from
unpublished electoral roll, will be included in the TLA electoral roll the Electoral Officer in an electronic form.
covering the elector’s residential address. Parliamentary electors
In limited circumstances, an electronic listing of resident electors
listed on the unpublished roll are not included in TLA electoral
is available from Electoral Services (provided the criteria of
rolls and must apply for a special vote if they wish to vote in
section 114 of the Electoral Act 1993 is met). An application form
the election. Enrolment Services (Electoral Commission) write
is required to be completed, and these are available upon request
to those listed on the unpublished rolls, informing them of the
direct from Electoral Services. The contact person is Ben Cline on
election and how to source special voting documents if required.
(04) 806 3560.
Any alterations to the electoral roll, should be made:
• by completing the appropriate form at any Post Shop or
• by telephoning 0800 ENROLNOW (0800 367656) or
• by accessing the Electoral Enrolment Centre website on
www.elections.org.nz.
11Candidate Information for the 2019 Elections NMDHB Area Map 12
Candidate Information for the 2019 Elections
Candidate Eligibility
A candidate for NMDHB elections must be: Notes:
1. Enrolled on a parliamentary electoral roll somewhere in New i. Any DHB candidate may also stand for other local authorities
Zealand; and e.g. council, regional council, licensing trusts etc. providing
2. A New Zealand citizen (either by birth or naturalisation they satisfy their eligibility requirements.
ceremony). [Section 25, Local Electoral Act 2001]. ii. Candidates are required to record on the nomination paper
Restrictions on candidates for NMDHB elections: if they are standing for election in any other elections in New
a. A candidate may not stand for more than one DHB. Zealand.
b. A candidate cannot nominate themselves for office. iii. Candidates need not necessarily be a resident in the NMDHB
area, but candidates are required to record on the nomination
c. A candidate cannot be a person listed under S30(2) of the paper if they reside in the election area or not.
Crown Entities Act 2004; namely:
iv. Section 60 of the Local Electoral Act 2001 states:
(a) a person who is an undischarged bankrupt:
If the Electoral Officer receives advice before the close of
(b) a person who is prohibited from being a director or nominations that a candidate is, or has become, incapable
promoter of, or being concerned or taking part in the under any Act of holding the office for which he or she is a
management of, an incorporated or unincorporated body candidate, that candidate’s nomination must be treated in all
under the Companies Act 1993, or the Financial Markets respects as if it had not been made.
Conduct Act 2013, or the Takeovers Act 1993:
(c) a person who is subject to a property order under the Evidence of NZ Citizenship
Protection of Personal and Property Rights Act 1988:
It is now a requirement of the nomination process that all
(d) a person in respect of whom a personal order has been candidates provide evidence of their NZ citizenship.
made under that Act that reflects adversely on the
person’s— This is to be provided at the time of candidate nomination.
Acceptable evidence includes a copy of NZ Passport, NZ birth
(i) competence to manage his or her own affairs in relation certificate, or NZ citizenship documentation.
to his or her property; or
(ii) capacity to make or to communicate decisions relating
to any particular aspect or aspects of his or her
personal care and welfare:
(e) a person who has been convicted of an offence punishable
by imprisonment for a term of 2 years or more, or who has
been sentenced to imprisonment for any other offence,
unless that person has obtained a pardon, served the
sentence, or otherwise suffered the penalty imposed on
the person:
(f) a member of Parliament:
(g) a person who is disqualified under another Act.
d. An employee of NMDHB can stand for election as an DHB
member providing they meet the above eligibility criteria. It is
recommended that any NMDHB employee intending to stand
for election discuss that intention with their manager prior to
submitting a nomination so that ways to manage any potential
conflicts of interest are discussed.
13Candidate Information for the 2019 Elections
Nominations
Nominations open on Friday 19 July 2019 and close at 12 noon on Affiliations
Friday 16 August 2019. The nomination paper provides for a party affiliation or other
Each candidate must be nominated on the official nomination designation.
paper available: Individual candidates not part of a political party may wish to
• By phoning the toll free number 0800 666 048 (during normal nominate their designation as “Independent” or leave as blank
office hours) (if left blank, nothing will show alongside the name on the voting
• By downloading from the Board’s web site paper).
www.nmdhb.govt.nz A candidate requiring a specific party affiliation must have
• By email request from nmdhb@electionz.com authority to adopt the affiliation from the party concerned (i.e.
a party letterhead or letter of consent are acceptable). This is a
Completion of Nomination Paper safety measure to avoid any illegal adoption of party affiliations.
Each nomination paper must have the consent of the candidate No party affiliation or other designation that is offensive in nature
and be nominated by two electors whose names appear on the or likely to confuse or mislead electors will be accepted.
electoral roll for the NMDHB.
If a candidate is unable to sign the nomination paper (e.g. Submitting the Nomination Documents
absent overseas), a letter of consent signed by the candidate is Nomination documents for the 2019 NMDHB triennial elections
acceptable to attach to the nomination paper. can be lodged by either:
Completed nomination forms will also be accepted by email • delivery to the the Electoral Officer, Nelson City Council, Civic
provided the nomination deposit payment (or evidence thereof) House, 110 Trafalgar Street, Nelson or
is received in time. • delivery to the Electoral Officer, Marlborough District Council,
15 Seymour Street, Blenheim or
Other Names • by email to either elections@ncc.govt.nz (if you are
If a candidate is commonly known in the community by a slightly paying your election deposit to the Nelson City Council) or
different name (e.g. Edward Smith is commonly known as Ted mdc@marlborough.govt.nz (if you are paying your election
Smith) and has been known by this name for at least the last six deposit to the Marlborough District Council).
months (to the satisfaction of the Electoral Officer), the commonly Nelson City and Marlborough District Council’s office hours
known name may appear on the voting paper. for lodgement are: Mon – Fri 8.30 am to 5.00 pm, except on
16 August when 12 noon is the cut-off time for lodgement.
Titles Note–All nomination documents must be submitted at the
Titles (i.e. Dr, JP, Sir, Dame etc) are not permitted next to the same time, i.e. nomination paper, evidence of NZ citizenship,
candidate’s names on the voting paper or profile statement, but candidate profile statement, candidate interest statement,
can be included as part of the candidate’s 150 word profile text if photo, and nomination deposit or evidence thereof. A
desired. nomination will not be accepted if any components are missing.
Once lodged, nomination papers are checked to ensure the
Resident in Area candidate is eligible (name appears on a parliamentary roll) and
A candidate must declare if they reside in the area of election or the nominators are two electors whose names appear on the
not. This is shown at the top of the profile statement but does not electoral roll for the NMDHB area. Formats of candidate profile
count as part of the 150 word profile. statements (CPS) provided are also checked.
Should a nomination paper be lodged late in the nomination
Standing in Other Elections period, and/or be incorrectly completed or ineligible nominators
are provided, there may not be enough time to correct the
A candidate must declare if they are standing for any other situation and the nomination paper could be invalidated. To avoid
elections in New Zealand at these triennial elections. This is this, candidates should ensure their nomination forms are lodged
shown at the top of the profile statement but does not count as in sufficient time to be checked and allow correction if necessary.
part of the 150 word profile.
14Candidate Information for the 2019 Elections
Candidate
Candidate Details Withdrawals
Confirmed candidate details will be made available from the
A candidate can withdraw their nomination by application to
NMDHB website. The details will be updated on a regular basis
the Electoral Officer up to the close of nominations i.e. 12 noon,
throughout the nomination period and will include at least the
Friday 16 August 2019.
candidate name and any affiliation claimed.
Candidates cannot strategically or politically withdraw their
As soon as possible after nominations have closed a file of
nomination once nominations have closed. Candidates may only
candidate contact details will be available for download from
withdraw after the close of nominations for medical reasons, i.e.
the DHB’s website. Candidates may be contacted by journalists,
incapacity.
advertisers, pollsters and other groups interested in election
matters. A medical certificate must be provided for a withdrawal notice to
be accepted by the electoral officer. An application can be made
by a candidate or an agent on their behalf.
Nomination Deposit
Each nomination paper lodged, requires a deposit of $200
(including GST). If an election is required the deposit is refunded
if the candidate polls greater than 25% of the lowest successful
candidate in the NMDHB election. The deposit is also refunded if
no election is required.
Payment of the nomination deposit can be made by cash, EFTPOS
or online banking. However, should an online banking transaction
be dishonoured or declined, the nomination becomes invalid
as the deposit has not lawfully been made. If this occurs after
the close of nominations, then the nomination is invalid and the
candidate will be withdrawn.
Cheque payments of nomination deposits will not be accepted.
Details for the payment of the deposit by online banking are
shown on page 2 of the nomination form. If paying by online
banking, evidence of the transaction must be provided at the
time the nomination documents are submitted, i.e. a print out
of the transaction receipt. The nomination form also sets out the
reference and code details required for each online payment.
Nomination forms, with the deposit and the candidate profile
statement and photograph, can be sent to the Electoral Officer by
mail or e-mail, but should the papers be received by the Electoral
Officer or Deputy Electoral Officer after the close of nominations,
the nomination is invalid.
It is the responsibility of the candidate to ensure all nomination
documents are submitted together and that they are all
complete. The lodgement of nomination documents should not
be left to the last minute. Nominations close at 12 noon, Friday
16 August 2019.
15Candidate Information for the 2019 Elections
Candidate Profile Statements
The Local Electoral Act allows for candidate profile statements Any non-English candidate profile content must be supplied with
(CPS) of up to 150 words to be provided by each candidate with the following formatting:
the completed nomination form. If an election is required these • Font–Times New Roman (or Equivalent)
are then collated by the Electoral Officer and forwarded to
• Point Size–9 point size, 11 point line spacing
electors in a booklet with the voting papers.
• No special formatting of text – e.g. no bolding, no italics, no
Candidate profile statements must be provided electronically via
underlines, no quote marks, etc.
email or on a media device, in a MS Word document that has
been spell checked. As the Electoral Officer could receive dozens
of profiles, consistent format of delivery and content is required Translations
(refer to guidelines below). The following contact details are given for a translation company,
Candidate profile statements are governed by Sections 61 and 62 for those candidates who are unable to prepare the translation
of the Act. image themselves or do not know of anyone to do this for them:
If the nomination forms are being personally delivered, a hard Pacific International Translations (NZ) Ltd
copy of the typed profile must be provided at the same time. P O Box 8567
Hand written profiles will not be accepted. Symonds Street
Auckland
Size and Format of Candidate Profile Phone: 09 9135290
Statements Fax: 09 9135291
Candidate profile statements can be submitted in a range of Email: info@pactrans.co.nz
languages, but there must be an English version available–refer to The translation service will provide the translations in the above
the table below for the word limits. format to meet the requirements of the printer, the cost of which
The format requirements for profiles are: is to be met by the candidate.
The English text must be plain text, in paragraphs, with no special
formatting, i.e. Candidate Photos
• No bold, italic, underlining etc. features Candidates may also submit a recent (less than 6 months old)
photograph for inclusion with the candidate profile statement in
• No tabs
the booklet to accompany the voting papers. Photos should also
• No quote marks be provided electronically, on a media device as an attachment to
• No bullet points an email to the Electoral Officer.
The profiles will be loaded into software provided by the printer If hard copy photographs are provided, then two copies of each
that will automatically apply the required font, type size, line photo should be provided with the candidate’s name clearly
spacings etc. If there is no profile statement or photo from a printed on the rear of each photograph (Care needs to be taken
candidate, then “No Profile Statement and/or Photo provided.” when labelling hard copies of photos to ensure the photo image
text or similar will be printed in the profile book. is not damaged in the process). Photos will not be returned to
candidates.
Examples of CPS’s
A English = 150 words
B Māori = 150 words
C English + Māori = 300 words
(must be substantially consistent with each other)
D 1 Other Language (Non English / Māori) + English Translation OR Māori Translation = 150 words
E 2 Other Languages (Non English / Māori) + English Translation OR Māori Translation = 150 words
F 3 + Other Languages (Non English / Māori) + English Translation OR Māori Translation = 150 words
16Candidate Information for the 2019 Elections
Format of Candidate Photos Candidate Interest Statements
Candidate photos are to be a head and shoulders shot only, with While the choice to submit a candidate profile statement (CPS)
nothing else in the photo, i.e. no hats, sunglasses, pets, external is optional for candidates, any DHB candidate must submit a
objects or impediments, or other people. They should be in candidate interest statement (CIS). The CIS needs to disclose any
colour. If necessary the EO will crop the photo accordingly but the conflicts of interest a candidate has with the DHB at the time
onus is on the candidate to provide a photo of the candidate only of their nomination. Sample CIS wordings are listed in the MOH
that complies with this format. Information for Candidates booklet.
Electronic copies of photos should be scanned as a jpeg at a
minimum of 600 dpi.
Any queries regarding the format of photos and profiles are to be
made to the EO.
Note: The onus is on the candidate to ensure that all nomination
documents including the profile and photo are submitted to the
Electoral Officer by 12 noon, Friday 16 August 2019.
Correctness of Profile Statements
The candidate is responsible for ensuring that the candidate
profile statement and candidate interest statement contains
correct grammar, spelling, punctuation, etc. The Electoral Officer
may make corrections to the statements without affecting
content but accepts no responsibility to make any correction. The
candidate should ensure the statement is correct when submitted
and not expect any corrections to be applied.
The Electoral Officer is not required to verify or investigate
any information included in a candidate profile statement or
candidate interest statement.
The Electoral Officer will take no responsibility for the accuracy
of the content. A disclaimer concerning the accuracy of the
information contained in the statements will be published in the
profile statement booklet.
If the profile statement, candidate interest statement or photo
does not comply with the legislative requirements, the Electoral
Officer will as soon as practicable, return the statement to the
candidate and specify his/her concerns and the reasons therefore.
The candidate will then have up to three (3) days to submit an
amended candidate profile statement to the Electoral Officer.
A candidate is to be treated as having failed to provide a
candidate profile statement, if the candidate fails to submit an
amended candidate profile statement within the requested time
frame, or submits an amended candidate profile statement that,
in the opinion of the Electoral Officer, does not comply with the
requirements.
Where the Electoral Officer is not satisfied that the candidate
profile statement complies and cannot reach agreement with
the candidate within the period specified, but the candidate has
submitted a suitable photograph, the Electoral Officer will act as
if the written part of the statement was never received but still
publish the photograph in the candidate profile booklet to be
included with the voting paper sent to each elector, as well as a
message to the effect that a statement was not supplied.
17Candidate Information for the 2019 Elections
Campaigning, DHB Resources and
Social Media
Election campaigning can commence anytime but should cease by Advertising Standards Code for Campaign
the close of voting, i.e. 12 noon, Saturday 12 October 2019. Material
There are generally no rules around conduct of campaigning by Candidates are reminded to be socially responsible and truthful
candidates, although there are certain election offences, which with the content of their campaign material. Campaign
are detailed in the Local Electoral Act 2001. Please refer to them advertisements are subject to the Advertising Standards Authority
for your own protection. (ASA) Code. Wherever facts are quoted, the Code is strict that
No election material can contain: the facts must be correct, however, where a person holds a
• any untrue statement defamatory of any candidate and broad view or opinion, the Code allows them to do so. The ASA
calculated to influence the vote of any elector. settles disputes during elections within two to three days, and
• an imitation voting paper which has the names of the take complaints from Electoral Officers and the public. The usual
candidates with any direction or indication as to the candidate penalty for breaches of the code is for the advertising to be
a person should vote for, or in any way contains such direction removed.
or indication likely to influence the voter. N.B. The cost of framing to hold up an election sign is not an item
Voting papers should not be collected from electors by candidates of campaign expenditure.
or their assistants. Each elector is required by law to post or
deliver his or her own voting paper to the Electoral Officer or Campaign Expenditure Limits
official voting boxes located at the Council offices and libraries Candidates have campaign expenditure limits and are required
within the NMDHB area. to file an expenditure return with the Electoral Officer after the
election (see next section). The campaign limits are based on the
DHB Resources estimated 2018 populations of each constituency as sourced from
Candidates are not permitted to use NMDHB resources for the Department of Statistics.
campaigning purposes. NMDHB resources includes but are not Campaign expenditure is all expenses relating to the campaign
limited to NMDHB’s logo and branding, website, facebook page, from the period 3 months before election day, i.e. all expenditure
twitter account, any forms of social media, computers, email, from 12 July 2019 to 12 October 2019, plus an apportionment of
mobile phones, faxes, stationery, photocopiers, printers, stamps, any campaign expenditure incurred prior to 12 July 2019.
cars, meeting rooms and venues (except those available for public The campaign expenditure limit (inclusive of GST) for the NMDHB
hire). elections for 2019 is $60,000 (inclusive of GST).
Election Advertising and Authorisation on Return of electoral expenses
Campaign Material Each candidate is required to keep a record of all campaign
Election advertising, using any media, including social media, election expenses, and must furnish a return to the Electoral
must identify the person under whose authority they have been Officer within 55 days of the election result being declared,
produced, as per sections 113-115 of the Local Electoral Act 2001. estimated to be no later than Wednesday 18 December 2019.
This means that for posters, adverts, billboards, flyers, vehicle The return of electoral expenses and electoral donations form once
signage, websites, Facebook pages etc, each advertising item returned becomes a public document and can be inspected by any
must have a sentence at the bottom saying that it is authorised person for a period of 7 years after receipt. The Electoral Officer
by the candidate or agent, i.e. “Authorised by Joe Citizen, 20 Main is required to make the return and any supporting documents
St, Tinseltown.” This authorisation must be clearly visible on any available on NMDHB’s website for seven years.
campaigning material including signs and billboards A model election expenses return form is attached as Appendix 2.
Please note: a physical address must be provided in any The relevant sections of the Local Electoral Act 2001 on election
authorisation text, i.e. it cannot be a PO Box, Private Bag or a expenses is attached as Appendix 3.
rural delivery number. There must be a reasonable expectation Note:
that anyone wishing to discuss the advertising can do so with the 1) Candidates are required to keep evidence of any election
candidate or their agent at the address listed. The use of a DHB expenses for amounts exceeding $200.
property address is not permitted in the authorisation address.
2) All candidates must submit a return of election expenses and
donations form even if no expenses have been incurred or
donations received.
18Candidate Information for the 2019 Elections
Candidate Expenses The following are not candidate donations:
Sec 104 of the Local Electoral Act lists the following definition of • volunteer labour
electoral expenses, in relation to a candidate at an election,— • goods or services provided free of charge to a candidate, or to
(a) Means expenses that are incurred by or on behalf of the any person on the candidate’s behalf that have a reasonable
candidate in respect of any electoral activity; and market value of $300 or less
(b) includes expenses that are incurred by or on behalf of the • money provided by the candidate for his or her own
candidate, before or after the applicable period before the campaign.
close of polling day, in respect of any electoral activity; and If a person or organisation gives or pays for goods or services that
(c) includes the reasonable market value of any materials applied would otherwise be candidate election expenses, the reasonable
in respect of any electoral activity that are given to the market value of those items, whatever their value, should be
candidate or that are provided to the candidate free of charge recorded as an election expense. If the reasonable market
or below reasonable market value; and value of the items exceeds $300 it should also be recorded as a
(d) includes the cost of any printing or postage in respect of any donation.
electoral activity, whether or not the expenses in respect of Donations made up of contributions
the printing or postage are incurred by or on behalf of the Donations to candidates can be made up of pooled funds
candidate; but contributed by more than one person (referred to in the Act as
(e) does not include the expenses of operating a vehicle on which donations funded from contributions). These types of donations
election advertising appears if that vehicle is used in good include, for example, campaign donations made through a
faith by the candidate as the candidate’s personal means of trust, or where there is a fundraising collection for a candidate’s
transport; and campaign (section 103A LEA). The total proceeds of a collection
(f) does not include expenses incurred by the candidate in are treated as a donation under the Act. The person who collects
preparing a candidate profile statement; and the money will normally be the donor. The individuals who
(g) does not include the labour of any person that is provided to contribute to the collection are contributors for the purposes
the candidate free of charge by that person; and of the Act. If an electoral donation, other than an anonymous
donation, is made up of contributions, the transmitter or donor
(h) does not include the cost of any framework (other than a
must tell the candidate:
commercial framework) that supports a hoarding on which an
advertisement is displayed. • the name and address of the donor
Note – the $200 nomination deposit fee is not an electoral • whether the donation is made up of contributions
expense. • the total amount of individual contributions of $1500 or less
Definition of electoral donation • in the case of individual contributions greater than $1500, the
name, address, and contribution of each contributor.
An electoral donation is a donation of money, goods or services
that is made for use in a candidate’s election campaign (section If the candidate knows, or has reasonable grounds to believe, that
103A LEA). Electoral donations and contributions to donations, the donor has failed to supply information about contributions,
of more than $1500 incl. GST are required to be declared in the whole donation must be returned to the donor.
the candidate’s return of donations and expenses. A series of Transmitted donations
donations made by one person that adds up to more than $1500 A donation can be made either directly by the donor to the
must also be declared. An electoral donation includes: candidate or indirectly by a transmitter who transmits a donation
• where a candidate is provided with goods or services free of to the candidate on someone else’s behalf, for example via
charge that have a reasonable market value greater than $300 a lawyer’s trust fund. Any person who receives a candidate
• where a candidate is provided with discounted goods or donation on the candidate’s behalf must transmit it to the
services and the reasonable market value of the goods or candidate within 10 working days. When transmitting a donation,
services is greater than $300, the difference between the the transmitter must tell the candidate:
contract or agreed price and the reasonable market value of • that the donation is being transmitted on behalf of a donor
those goods and services is a donation • the name and address of the donor
• where a candidate sells over-valued goods or services, the • whether the donation is made up of contributions
difference between the price paid and the reasonable market
value is a donation, for example a fundraising auction or • the total amount of contributions of $1500 or less
dinner. • in the case of contributions greater than $1500, the name,
address, and contribution of each contributor.
19Candidate Information for the 2019 Elections
Where a transmitter does not disclose the name and address • If NMDHB already follows your public social media accounts,
of the donor, the donation must be treated as an anonymous please note you will be unfollowed 3 months prior to the
donation (see below). election date. This protocol is in line with the Local Electoral
Act 2001.
Anonymous donations
• Any social media post – positive or negative – made by any
Candidates are not permitted to retain anonymous donations
individual specifically relating to their own – or someone else’s
exceeding $1500. An anonymous donation is a donation made
– nomination, intention to run for DHB, or election campaign,
in such a way that the candidate who receives the donation
will be removed immediately.
does not know the identity of the donor and could not, in the
circumstances, reasonably be expected to know the identity • Candidates cannot reply to the DHB’s social media posts or
of the donor (section 103A LEA). If a candidate receives an share with a comment encouraging people to like or follow
anonymous donation greater than $1500, he or she may retain their own social media accounts or any other electioneering
$1500 of that donation. The balance of the donation must, within tool. Any posts that do this will be removed immediately.
20 working days of receipt, be paid to the electoral officer for • Candidates must not link their own social media accounts (if
payment into the general fund of the local authority. they are used for campaigning purposes) to the DHB’s social
media accounts.
Applicable period for donations
• Candidates cannot rate, review, check-in or tag the DHB’s
There is no provision within the Local Electoral Act 2001 or
social media channels.
it’s regulations specifying a period for recording or declaring
donations. On that basis, all qualifying donations contributed for • The DHB’s social media accounts will remain neutral. NMDHB
use in a candidate’s election campaign for the 2019 triennial local will promote elections and the importance of voting but will
body elections should be recorded and included in the candidate’s not associate these posts with any candidates.
return of election expenses and donations. For the sake of clarity, NMDHB’s web and social media channels
are:
NMDHB’s Social Media Guidelines for
Candidates
Candidates must comply with the following guidelines for web
and social media use and presence related to campaigning.
Things to be aware of:
• During the lead up to elections, the current chairperson and
board members may be used in social media posts where it is
appropriate and is considered ‘business as usual’ to use them.
This may be in images or quotes.
• Election advertising, using any media, including social media,
must identify the person under whose authority they have
been produced, as per sections 113-115 of the Local Electoral
Act 2001. This means in your profile photo/bio, you must have
a statement saying that all content/images on your social
media channel are authorised by you or your agent. You must
include a physical address in the authorisation statement (not
a PO Box, private bag or rural number), and you must not use
any address owned or operated by the NMDHB.
• The DHB’s social media accounts (listed below), including
but not limited to Facebook, Twitter, Instagram, LinkedIn
and Neighbourly, are not permitted to be used as a
communications channel by anyone (candidates or members
of the public) for promotion, electioneering or campaigning.
This also applies to all social media accounts owned by DHB-
controlled organisations.
• The DHB’s social media accounts are constantly monitored
and any campaign related or electioneering content will be
removed immediately.
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