Boarding Handbook - An International Baccalaureate School - Selwyn House School
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SELWYN HOUSE SCHOOL Boarding Handbook An International Baccalaureate School WWW.SELWYNHOUSE.SCHOOL.NZ
a home away from home
CONTENTS
3 Welcome
4 Life as a boarder
6 Preparing for boarding
7 Information for international students
8 Boarding House guidelines
10 Time to pack
11 Boarding House team and contact information
2
Welcome
to boarding at Selwyn
House School
FROM DIANE MCCLURE, BOARDING HOUSE MANAGER
Selwyn House School is proud to offer a safe, nurturing, family-oriented boarding house
for 25 students in Years 4 to 8 (ages 7 to 13). The Somers Cox Boarding House is located
conveniently on campus behind the school administration building.
Girls who board with us live in a positive and caring environment. Our warm and
professional team take great pride in helping each girl reach her full potential.
Boarding provides extra opportunities to build upon developing social and life skills.
When living with others, many chances arise to practice co-operation, patience, respect
and responsibility.
The sense of community is strong within our boarding house. Girls from New Zealand
and various international locations share their lives, learning from one another, and
forging lasting friendships. We embrace each girl’s own special character, and the
wonderful attributes she brings to our community. We actively promote tolerance, trust,
friendship, and respect. As well as our boarding house being a second home for some
students, casual boarding arrangements can also be made.
To learn more about our dynamic boarding community, I encourage you to contact our
Enrolment Office and visit Selwyn House School.
3
Life as a boarder
Boarders have the chance to develop a INDUCTION
deeper understanding of others and the
ways in which different people live. At a time New boarding students are warmly
when girls are cementing their values and welcomed by key members of staff,
characteristics, being exposed to a variety of including our Boarding House Manager,
people broadens their world view. Diane McClure. Staff-led induction includes
orientation, and discussing boarding house
Children find comfort and stability in procedures, rules, and routines.
knowing their own schedules. This sense
of security helps with a smooth transition All new boarding students are allocated a
to boarding life. Every day, including the buddy from their own year group in the
weekends, is structured and scheduled. school, who helps make the transition to
Meal times and bedtimes are consistent, boarding smoother.
and there are scheduled periods of free time.
WEEKDAY SCHEDULE
Evening activities are designed around areas
of interest to the girls. The programme’s 7:00–8:00am Wake up, breakfast and
focus is on reinforcing positive relationships. getting ready for school
BOARDING HOUSE CULTURE 8:00am The girls leave for school
8:00am–3:30pm The Boarding House
Boarding with a diverse group of people
allows our students the opportunity to is closed during school hours
embrace and celebrate the unique difference
“Boarding at Selwyn brought about by being part of a global
3:35pm–4:30pm The Boarding House
is open, girls return from school and
House offers a seamless community. Boarders, staff, parents, and change out of the school uniform.
caregivers all contribute to developing a Afternoon tea. Recreation time
integration of academic strong community, which is a key function
of our Boarding House. 4:30pm–5:30pm Prep in the dining room
and extracurricular 5:35pm Dinner
The following expectations define
activities, athletics, and our community: 6:30pm Activity programme
• All families and boarders welcome
our daughter’s social life.” students from all backgrounds.
7:30pm Showers
• All boarders support the Boarding 8:00pm Supper
House by fully participating in its
8:15–8:30pm Preparing for bed
activities and the wider opportunities
the school offers. 8:30pm Quiet time and getting into bed
• We work together to promote 8:45pm Lights out
integration and foster goodwill.
• We respect individual differences,
and take opportunities to understand
each other. This forms the basis of
good relationships.
4
BOARDING HOUSE EVENTS ROOM ALLOCATION
The Boarding House at Selwyn House All boarders are relocated either to a new
School hosts numerous events during the room or with new roommates each term.
year to celebrate friendships, birthdays, This is to encourage them to get to know all
accomplishments and holidays. Dates and the girls in the Boarding House.
further information will be provided.
MEALS
ACTIVITIES
Selwyn House School
The Boarding House has a full-time chef to
During the week (Monday to Thursday)
there are organised activities each evening.
ensure the girls receive a healthy, balanced is a nurturing,
diet. Girls are provided with breakfast,
This may include quiz nights, sports, movie
morning tea, lunch, afternoon tea, dinner,
internationally-
nights, board and card games, and seasonal
activities. These activities are designed with
dessert and supper each day. Provisions minded community,
are made to allow for those with special
the girls’ interests in mind. Activities during
the week are included in the boarding fees.
dietary needs. providing a globally
On weekends, an activity is planned for
All girls are required to come to the dining relevant education.
room for all meals. When girls have school
Friday evening and during the day on
or sporting commitments they can arrange
Saturday and Sunday. At least one outing
to have an early meal or for a meal to
is also planned for the weekend, which
be saved for their return. During school
may include canoeing on the Avon, visiting
days, girls can collect their lunch from the
markets, going to the park or attending
dining hall and join their fellow classmates
a special event. Activities and outings
for lunch.
during this time will be charged to the
school account.
PREP
All boarders will have an opportunity to
Girls in the Boarding House have
swim in the school pool at least once a week
supervised prep Monday to Thursday
during Terms 1 and 4.
from 4:30–5:30pm.
During prep, girls are required to
work quietly using their own material.
The Boarding House Manager and tutors
are available to assist and support the girls
during this time.
5
Preparing
for boarding
Attending boarding school is often the first • Understands the importance of
time a student spends a significant amount the security of both personal and
of time away from their home, family, school property.
and friends. • Understands the expectations to strive
We recommend that you prepare your girl for high academic results at school.
for boarding by ensuring that she: Addressing your girl’s concerns and
• Is able to make her bed. answering her questions may help her settle
• Is able to organise and care for her into boarding quickly and positively.
personal belongings. Parents/caregivers of children living in the
• Is able to keep her room tidy. Boarding House play an important role
• Knows the importance of showering in helping to ensure a smooth transition
each day, changing underwear, into her new home. Parents/caregivers are
using deodorant, and managing encouraged to:
menstruation. • Make a regular time for her to phone
• Knows the importance of ensuring that home, or suggest she writes, emails or
sheets and towels are washed regularly. texts regularly. It is encouraged that
parents/caregivers do the same.
• Understands that all medication
is stored and managed by the • Write a letter. Even with regular
Boarding Staff. phone contact, the girls love to receive
real mail.
• Understands physical and psychological
changes that she may experience. • Keep her up to date with what
is happening at home and send
• Understands that homesickness
her photos.
is natural.
• Encourage other family members and
• Knows and understands the reasons
friends to write and send parcels.
for changing schools and for entering
boarding. • Visit her whenever you can (even if it is
just taking her out for afternoon tea).
• Understands the need to socialise with
others and participate in community
activities.
• Knows the importance and necessity of
respecting peers and boarding staff.
6
Information for
international students
CAREGIVERS Caregivers undertake the following • Make arrangements to contact the
We require all boarders whose parents do important/vital roles: boarder regularly (perhaps every
not live in New Zealand to have a designated • Maintain regular contact with the fortnight).
caregiver. Selwyn House School requires student and liaise with the Boarding • Liaise with Government Departments
that caregivers must be at least 25 years old, House Manager, home stay host as required e.g. Department
reside in Canterbury, New Zealand, and be and families. of Immigration.
police vetted. Caregivers play a key role, on • Ensure that the student’s holiday • Ensure passports are current.
behalf of international families, in assisting accommodation is organised well in • Ensure the boarder’s health insurance
with the care and supervision of boarders advance, and that the Boarding House is current.
who live away from their country and family. Manager is informed. • Provide assistance with medical and
It is important that families and appointed • Provide emergency contact details other appointments.
caregivers understand the Boarding House where they can be reached at all times, • Monitor the boarder’s personal finances
philosophy and care of boarders prior to the Boarding House Manager. and social activities.
to enrolment. • Inform the Boarding House Manager • Promote the boarder’s social and
when they are away from Canterbury, emotional wellbeing.
Selwyn House School encourages the full
and provide departure and return dates.
support and involvement of caregivers, • Foster awareness of culturally-
• Provide an alternative caregiver in appropriate behaviour.
and expects that they will facilitate
Canterbury if the caregiver is away
communication between the boarder’s • Attend parent/teacher interviews,
from Canterbury.
family and the school. and other school meetings deemed
• Inform the Boarding House Manager necessary by the Principal, on behalf of
if the caregiver relationship ceases. The the family.
name, address and phone numbers of
• Make arrangements for the boarder’s
the replacement caregiver are required
holiday/overseas travel, at the start
to be provided in writing.
of each year, ensuring the School
• All replacement caregivers need to Term times are strictly adhered to.
attend an interview with the Boarding Travel during school term is not
House Manager and pass a police vet. permitted without the prior approval of
• Inform the Boarding House Manager the Principal.
promptly in the event of any problem.
7
Boarding House guidelines
LEAVE For long day passes boarders need to specify information, should be provided to the
how they will travel to and from their Boarding House Manager.
All leave from the Boarding House must be destinations, identify the bus routes to be
authorised by the Boarding House Manager. used, and departure/arrival times. SIGNING OUT
We rely on trusting that boarders go to their It is very important that all girls understand
nominated destinations, and that their hosts, If at any time a boarder is unexpectedly the importance of signing in and out. It is
as arranged with the boarding supervisor on delayed she is required to phone the important that, in case of an emergency, we
duty, will be in attendance. Boarding Staff on 03 355 4104. know their whereabouts.
Leave arrangements as outlined here PUBLIC HOLIDAYS RESPONSIBILITY FOR BOARDERS
balance the security and safety of the girls All New Zealand public holidays, during ON LEAVE
with allowing for age-appropriate freedom. term time, the Boarding House will remain Boarder’s parents/caregivers and host
Selwyn House School is a part of a larger open. Additional charges may apply. More families have a legal obligation to provide
community. Leave arrangements have information is communicated in detail with responsible supervision. We urge
been designed to ensure that there is ample boarding families. parents/caregivers to get to know the
opportunity for the sense of community to families their daughter will be visiting.
be developed. MEDICAL, DENTAL AND
In authorising persons as approved hosts,
OTHER APPOINTMENTS
If girls do leave the Boarding House they parents/caregivers are transferring the
When making appointments please consider
must be back by: responsibility for supervision and care of
the distance from school and the ease with
their girl (while away from the Boarding
• Return by 8:00pm Sunday to Thursday which students can travel there and back.
House) to the persons nominated. It is
• Return by 9:00pm Friday and Saturday
We ask that in all cases when girls are seeing important for all hosts to be made aware
Any extensions need to be organised with doctors or medical professionals, that the of their responsibilities. This confirmation
the Boarding House Manager in advance. Boarding House Manager be notified of by parents/caregivers helps confirm
any matters which may impact on the girl’s confidence in the suitability of the host and
WEEKEND LEAVE ARRANGEMENTS involvement with daily school life including their responsibilities.
Weekend leave requests are to be made her mental or physical wellbeing.
by 6:30pm Wednesday. Confirmation by SCHOOL ATTENDANCE
parents should be by 8:00pm Thursday. TRAVEL AND TRANSPORTATION It is important that girls miss as little school
Students are able to travel on public as possible. Parents and caregivers are
A boarder’s weekend leave arrangements
transport, and are required to wear full asked to make an effort to schedule holiday
are approved only after taking into account
school uniform when doing so. Please liaise flights, dental appointments, and additional
the following:
with the Boarding House Manager about appointments so they do not coincide with
• Parents or caregivers must approve
your girl’s arrangements. school time.
the leave if their child is going to
stay with someone other than their International students are required to
FINANCE AND OPERATIONS
parents/caregivers. provide details of their flights home and
return flights at the beginning of each year. FEES
• Time of return to the Boarding House:
International students may not book flights Selwyn House School has a flat boarding fee
All boarders are to return by Sunday
that result in missing school days. as per the Business Practices and Fees. There
8:00pm, or on Monday morning
are boarding bursaries available from the
by 8:15am. Taxi and shuttles services may be used
Ministry of Education and other providers.
outside of school hours for transportation
RECREATIONAL LEAVE PASSES Visit www.minedu.govt.nz, or contact the
to additional activities such as sporting
These are short and long day passes. Boarding House Manager for further details.
events or practices. It is the responsibility
All boarders need to sign out with the
of the parents or caregivers to make these All fees are due as per the Selwyn House
Boarding Staff when going on a recreational
arrangements. A detailed schedule of School Business Practices and Fees
pass. When signing out boarders need to
off-campus activities, including contact document. If you require a copy of this
identify where they are going.
document, please contact us.
8
CASUAL BOARDING HOUSEKEEPING Parents and caregivers of international
If space is available day girls are welcome students are asked to consider the
LAUNDRY international time zones differences.
to stay in the Boarding House on a casual
A full laundry service is offered to all Selwyn International calls are limited to one
basis. All casual boarders must comply with
House boarders. Dry cleaning is available per week.
the Boarding House Policy and Procedures.
by arrangement with the Boarding House
Casual boarding agreements are to be made
Manager. The cost for this will be charged to Girls are required to hand their mobile
with the Boarding House Manager prior to
your school account. All girls need a small phone and other technology (laptops,
taking up residence. Fees apply.
laundry bag, approximately 30cm x 40cm, iPads, etc) in each night before bed. They
DISBURSEMENT ACCOUNTS for their small clothing items, so they don’t are available again after breakfast the
This allows your child to have money on get lost in the wash. These can be purchased next morning.
hand to cover unexpected and incidental from the Boarding House Manager for $10.
EMERGENCIES AND SECURITY
costs such as Mufti Days and toiletries. All
CLEANING
requests for disbursements must be made EMERGENCY EVACUATION
Our housekeeping staff provides a daily
through the Boarding House Manager. Any We have a detailed plan in case an
cleaning service for the Boarding House.
amount requested over $20 will need to be emergency evacuation is required. Notices
As part of Boarding House duties, girls are
authorised by parent/caregiver. informing girls of the nearest exits and
required to contribute to the cleanliness
emergency procedures are posted within the
Disbursements are added to your school of the house. Girls take responsibility for
Boarding House. Emergency evacuation and
account at the end of each month. If making their bed and keeping rooms tidy.
fire drills are carried out each term.
you wish to place any restriction on
disbursements to your girl, please contact SCHOOL UNIFORM
CIVIL DEFENCE EMERGENCY
the Boarding House Manager. The school uniform is available from
In the case of a civil defence emergency,
the Uniform Shop, located on campus.
all girls will remain within the Boarding
POCKET MONEY All students are required to meet the
House until their parents or caregivers can
It is useful to set up a bank account at a bank requirements of the school’s dress code.
be contacted and can arrange to have them
that has a branch at Merivale or Papanui,
transported home.
and to organise an EFTPOS/debit card PHONE AND DEVICE POLICY
for your girl. We recommend that students MEDICAL EMERGENCIES OR
We ask that, when possible, there are no calls
carry no more than $20 cash at any time CONTAGIOUS DISEASES
to any student in the Boarding House before
while in school. Permission from a parent or In the case of a medical emergency, the
8am, during prep or at dinner time. Please
caregiver will be obtained for special outings Boarding House will take advice from the
do not call after 8:30pm.
or purchases involving large amounts Ministry of Health and the Ministry of
of money. Most girls have a mobile phone for personal Education. The Principal may determine
use. Phones are allowed after breakfast, to close the entire school or the Boarding
WITHDRAWAL from 8–8:30am then again after school from House if there is a danger to the physical
At least one term’s written notice to the 3:30–4:30pm. These are not permitted well-being of the school community. Parents
Principal is required prior to the withdrawal during school, prep or dinner time. and caregivers will be communicated with if
of a student from boarding. In the absence of (Prep 4:30–5:30pm, Dinner 5:30–7:00pm) this occurs.
a term’s notice a term’s tuition/boarding fee
(as applicable) is payable. Urgent messages may be left with the
SECURITY
Boarding House staff at any time. During
The Boarding House has been designed
school hours (8:30am–3:30pm) emergency
to be a safe environment. The House has
contact with your child can be made through
a contract with a security firm to provide
the school office. Outside of school hours
nightly checks and to respond immediately
please contact the Boarding House Manager.
to any calls.
9
CASUAL CLOTHES
Boarders need to have casual clothes
for after school and weekend wear,
as well as a more formal outfit. Casual
clothes should be kept to a minimum
due to limited storage space. All items
must be named prior to arrival at school.
Recommended casual clothes include:
• Shorts and trousers
• Skirts and dresses
• Tops, shirts and jumpers
• A cap or hat
REQUIRED ITEMS
• Underclothes, sufficient underwear
suitable for school and casual
wear (machine washable)
• Two pairs of pyjamas, a dressing
gown and a pair of slippers
• Thermals for winter
• Sports clothing and
mouth guard as required
• Cap or sunhat and sunglasses
• Waterproof jacket
• Swimming togs and one beach towel “Boarding at Selwyn House is wonderful!
• Shoes – one pair of smart shoes, I have been able to easily make new friends
one pair of casual shoes, suitable
for walking, and one pair of and it feels like I have lots of sisters. I have
jandals (flip-flops) or sandals
• Toiletries
had lots of opportunities to be involved in
• Airtight food container for snacks sports and performing arts.”
LAUNDRY BAG
All girls need a small laundry bag,
approximately 30cmx40cm, for
their small clothing items, so they
don’t get lost in the wash. These can
be purchased from the Boarding
House Manager for $10.
OPTIONAL
Towels and bedding are provided.
Boarders can choose to bring their own
pillow and own duvet cover if they wish.
10DIANE MCCLURE – BOARDING HOUSE MANAGER
We enable girls d.mcclure@selhouse.school.nz
to develop their The Boarding House Manager has overall responsibility for
Selwyn House School Boarding House, and its residents. She has
strengths and follow oversight of house operations from Sunday 5pm until Friday 5pm.
Diane oversees all student welfare and is your first point of contact
their passions. regarding pastoral and behavioural concerns for the girls.
Diane attends scheduled meetings with Principal Dr Lyn Bird,
which ensures lines of communication are always open.
MEGAN MINTY – WEEKEND MANAGER
m.minty@selhouse.school.nz
Megan has oversight of the house operations from Friday
4:30pm to Sunday 5:30pm. She oversees all weekend
activities and outings throughout the weekend.
MARTIN DOYLE – CHEF
JODI MUNT – DAY ASSISTANT
TUTORS
The Boarding House has four tutors who assist after school and on the
weekend with activities, meals, prep, and bedtime routines. Tutors are
university students, also fulfilling a big sister role to the boarders.
Additional information is available on the
school website: www.selwynhouse.school.nz
BOARDING HOUSE PHONE NUMBER
PHONE +64 (03) 355 4104
SCHOOL OFFICE PHONE NUMBER
PHONE +64 (03) 355 7299
11SELWYN HOUSE SCHOOL
Be our guest – schedule your personal tour today.
PHONE +64 (03) 355 7299
EMAIL office@selhouse.school.nz
122 Merivale Lane, Merivale,
Christchurch 8014, New Zealand
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