ATHLETIC HANDBOOK EACH SCHOLAR: A VOICE. A DREAM - Federal Way Public Schools
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EACH 2021-22
ATHLETIC
SCHOLAR:
A VOICE.
A DREAM.
HANDBOOK
A BRIGHT
FUTURE.
FWPS.ORG
MISSION
In an environment of high
expectations, high support,
and no excuses, the staff of
Welcome
Federal Way Public Schools will
continually learn, lead, utilize
data and collaborate to ensure
our scholars have a voice, a
to the 2021–2022 school year!
dream and a bright future.
In Federal Way Public Schools we are
BELIEF
committed to each and every one of
• We believe that EVERY
scholar can learn at the our scholars and their success, both
highest level. academically, and social-emotionally. Activities and athletics are an
• We believe that race, extension of that commitment, and offer important comprehensive and
socioeconomics, language,
cultural background, and challenging choices to enhance the educational experience for scholars.
other exceptionalities should
not be predictors of student The focus of the activities and athletic program is to teach
achievement. sportsmanship, teamwork, and respect for fellow competitors, officials,
• We believe that our scholars opposing team members, and opposing team fans — it is grounded in
must have a voice, see
themselves in their schooling, our strategic plan Goal 2, to ensure all scholars are thriving, confident,
and be connected to the responsible individuals.
adults that teach them.
• We believe that what we do In this handbook, you will find information and expectations regarding
in the classroom every day
policies related to scholar behavioral expectations, as well as information
has the greatest impact on
student learning. related to scholars and families and scholar rights and responsibilities.
• We believe that we must Should you have any questions, don’t hesitate to reach out to Jerry
continually learn and grow in
Peterson, our Director of Equity and Athletics.
our practice if we are to meet
the needs of all scholars.
Thank you for being partners to support our scholars as they participate
• We believe that we must
in activities and athletics.
intentionally collaborate
and use data as a guide to Have a great school year.
STRATEGIC PLAN
2
improve our practice.
• We believe that our families Whole Child:
are critical partners in each THRIVING,
child’s learning. CONFIDENT,
RESPONSIBLE
Dr. Dani Pfeiffer INDIVIDUALS
Superintendent Every student scholar
will be empowered and
Federal Way Public Schools
prepared to develop
personal responsibility
in order to be positive,
productive members
of society.
STUDENT LEARNING
High priority measures -
priority emphasis during
the implementation phase
goals measures of progress equity means
1
The Early Years: • Percent of scholars enrolled in high-quality Each scholar acquires
BUILDING THE FOUNDATION preschool programs the academic and
• Percent of scholars meeting state PreK standards social-emotional
Every student scholar will enter skills to be successful
kindergarten ready to learn with the in literacy and math
beyond 3rd grade.
social-emotional skills that will propel each Percent of scholars ready for kindergarten,
student to meet or exceed grade level as measured by WAKIDS assessments
standards in English Language Arts (ELA)
• Percent of scholars meeting Social
and Mathematics by the end of 3rd grade.
Emotional Learning (SEL) standards for
By 2024 80% of 3rd grade scholars will the early learning years
be meeting or exceeding grade-level
Percent of scholars meeting or exceeding
standards in ELA.
grade-level standards in English Language
Arts (ELA) and Mathematics by the end of
3rd grade
2
Whole Child:
THRIVING, CONFIDENT, Percent of scholars participating in at least Each scholar knows,
90% of classroom instructional time understands, and embraces
RESPONSIBLE INDIVIDUALS his/her own and others’
Percent of scholars and families participating
Every student scholar will be empowered in student-led conferences cultural backgrounds and
and prepared to develop personal learning needs, in order to
responsibility in order to be positive, • Percent of scholars meeting expectations on advocate for self and others.
productive members of society. non-academic behaviors on standards-based
report card
By 2024 there will be no disproportionality
evident in discipline data. Percent of scholars who feel their school
is safe and welcoming as measured by a
By 2024, 100% of scholars feel their perception survey
school is safe and welcoming as
measured by perception survey. • Percent of scholars who complete 24 hours of
community service before graduation
3
Active Learners:
ENGAGED, EMPOWERED • Percent of scholars engaged in at least one Each scholar is
CRITICAL THINKERS extracurricular activity actively engaged in
critical and creative
• Percent of scholars who successfully prepare
Every student scholar will be empowered and present capstone projects at the end of thinking, goal-setting
with ownership of their education and be transition years and demonstration of
fully engaged in becoming critical and cultural competence.
creative thinkers. Percent of scholars that are engaged
and challenged as measured by a
By 2024, 100% of scholars are engaged perception survey
and challenged as measured by
perception survey. Number of staff proficient or distinguished
in student engagement practices, as
measured by the Center for Educational
Leadership’s 5 Dimensions of Teaching and
Learning™ (CEL’s 5D) and the Association
of Washington School Principals (AWSP)
leadership framework
STUDENT LEARNING
High priority measures -
priority emphasis during
the implementation phase
goals measures of progress equity means
4
Content-Area Competence:
MASTERY OF ALL SUBJECTS Percent of scholars meeting grade-level Each scholar develops
standards in core subjects, as measured by cultural confidence
Every student scholar will receive equitable state assessments as a learner and
opportunity for success, and will meet or rigorously applies
exceed standards of performance in all Percent of scholars demonstrating
proficiency in a standards-based grading his/her knowledge
subjects by the end of each grade. and skills to new and
system (in each subject)
By 2024, 80% of 8th grade scholars will different experiences.
be meeting or exceeding grade-level • Percent of scholars enrolled in and completing
standards in ELA. Algebra by 8th grade with a 3.0 grade point
average
Percent of scholars participating in advanced
coursework and earning a passing grade
• Percent of scholars who are biliterate
• Percent of scholars meeting standard on
benchmark assessments
5
Persistence To Graduation:
HIGH SCHOOL • Transition rates from Pre-Kindergarten to Each scholar – starting
GRADUATION THROUGH Elementary school, to Middle school, to High
school, and to Post- secondary experiences
early and with proactive
support – creates/uses
SUCCESSFUL TRANSITIONS a flexible, individualized
Percent of 9th grade scholars on track for
Every student scholar will successfully on-time graduation transition plan as a tool
navigate the critical transitions in their to promote accelerated
• Increase in scholar scores on college entrance academic performance,
schooling, and will graduate from high
tests (ACT, PSAT, SAT) and ASVAB steady progress
school ready for college, career, and post-
secondary experiences. • Percent of scholars who have STEAM towards graduation,
(Science, Technology, Engineering, Arts and career awareness
By 2024, 95% of the senior class will
& Mathematics) experiences and explorations.
graduate on time.
Percent of seniors with a Career Plan
letter outlining at least one of these:
college acceptance, military, trade/technical
training, industry certification/apprenticeship
Percent of scholars who complete
applications for College Bound
scholarships, FAFSA and WASFA
Increase in high school graduation and
decrease in dropout rates
• Percent of graduating scholars who persist two
or more years in college and acquire a college or
post-secondary degree
Percent of scholars enrolled in academically
rigorous course work as measured by the
Academic Rigor Index
2021–22
ATHLETIC HANDBOOK
c ontents
COVID-19 Athletics Update.................................................................................... 6
North Puget Sound League..................................................................................... 6
NPSL Sportsmanship Code .................................................................................... 6
Activities and Athletics................................................ ……………………………... 6
Harassment, Intimidation and Bullying (HIB)...... ……………………………... 7
Athletic Code..................................................................... ……………………………... 8
Coaches……….……………………………………………………………………………...... 10
Coaches Contract……………………………………………………………................. 10
High School to Middle School Spring Contact………………….......................... 10
Open Gym……………………………………………………………………................... 10
WIAA Guidelines: Coaches, Stipends and Gifts................................................ 10
Communication Tool for Coaches: Remind........................................................ 10
Guidelines
Summer Camp......................................................................................................... 11
Summer Athletic Activities................................................................................... 12
WIAA Enrollment Guidelines: Transferring Scholars.................................. 13
Middle School Philosophy....................................................................................... 14
Legal Duties of a Coach............................................................................................ 15
Coach Checklist........................................................................................................... 16
What Every Coach Needs to Know...................................................................... 17
Media Guidelines........................................................................................................ 18
Social Media ............................................................................................................ 19
ASB and Booster Clubs............................................................................................. 20
Head Coach Budget Responsibilities.................................................................. 20
Director of Equity and Athletics
Jerry Peterson 253-945-2082 Resources....................................................................................................................... 20
jpeterso@fwps.org
Federal Way Public Schools Nondiscrimination Statement
Federal Way Memorial Field Federal Way Public Schools does not discriminate in any programs
Stadium Manager or activities on the basis of race, color, national origin or ethnicity,
Greg Flynn 253-945-5575 religion, creed, sex or gender, sexual orientation, gender expression
or identity, age, marital or family status, veteran or military status,
gflynn@fwps.org
disability, or the use of a trained dog guide or service animal. The
District provides equal access to the Boy Scouts of America and
other designated youth groups.
If you have questions or complaints regarding alleged discrimina-
The information contained in this tion please contact the district office at 33330 8th Avenue South,
handbook was current at the time of Federal Way, WA 98003 and ask for one of the following
printing. Federal, state and local laws may coordinators listed below.
influence updates to district policies and
procedures, and the most current version Civil Rights Compliance Coordinator
of the handbook can be found on the fwps. compliance@fwps.org | 253-945-2000
org website. All policy and procedures can
Title IX Coordinator
be found at Federal Way Public Schools
www.fwps.org/domain/224 titleix@fwps.org | 253-945-2000
504/ADA Compliance Coordinator
Executive Director of Student Support Services
504@fwps.org | 253-945-2000
STRATEGIC PLAN COVID-19 Athletics Activities and Athletics
Update
2
Federal Way Public Schools
Whole Child: believes activities and athletics are
THRIVING, As we transition into full athletic
important choices to be offered in
CONFIDENT, activities for the 2021–22 school
a comprehensive and challenging
year, FWPS will follow the recom-
RESPONSIBLE mendations from the Washington
educational experience for all scholars.
INDIVIDUALS State Department of Health (DOH)
The goals of the activities and athletic
programs are to teach sportsmanship,
Every student scholar and Washington Interscholastic
teamwork, and respect for fellow
will be empowered and Activities Association (WIAA). We
competitors, officials, opposing team
prepared to develop will continue to monitor the situ-
members, and opposing team fans.
personal responsibility ation and make decisions based on
Policy 2151 and Procedure 2151P
in order to be positive, guidance from the WIAA and DOH.
productive members To this end, the district holds the
of society. following beliefs:
North Puget Sound 1. Participation to any activity and/
League (NPSL) or athletic program is contingent
upon the scholar’s achievement of
Olympic Division required academic standards and
Auburn regular attendance in all classes.
Auburn Mountainview
Auburn Riverside 2. Scholars participating in any
Decatur activity and/or athletic program
Federal Way will be focused on learning and
Thomas Jefferson improvement, both as an individual
Todd Beamer and as a member of a team or
group.
Cascade Division
3. Activity advisors and coaches will
Kentlake teach, practice, and model respect,
Kent-Meridian responsibility, and integrity. Scholar
Kennedy Catholic participants will demonstrate these
Kentridge qualities.
Kentwood 4. Activity advisors and coaches will
Mount Rainier include families as partners in the
Extracurricular activities education and development of their
Tahoma
provide a channel for scholars.
reinforcing the lessons NPSL Sportsmanship Code 5. The purpose and goals of all activity
learned in the classroom, The NPSL emphasizes sportsmanship and/or athletic programs will be
clearly defined and articulated to
offering scholars the through its sportsmanship code:
scholars and parent/guardian(s).
opportunity to apply Show pride, class, spirit and respect. 6. All Washington Interscholastic
academic skills in a real- Display modesty in victory and Activities Association (WIAA) and
world context, and are graciousness in defeat. Please North Puget Sound League (NPSL)
thus considered part of a athletic requirements and standards
enjoy the game and promote good are in place to assist scholar athletes
well-rounded education. sportsmanship. In the North Puget with player safety and eligibility.
National Center for Sound League, everyone is a winner. Please request an Athletic
Educational Statistics Handbook from your school’s
NPSLathletics.org athletic director.
• Game schedules In order to represent our community,
• Playoff information school, and themselves in interscholastic
• Season standings competition or performance, scholars
are responsible, concerned about their
• NPSL handbook
health, and refrain from using drugs,
• Directions to game sites alcohol, and/or any tobacco products
• Contact information (including e-cigarettes).
AT HLE T IC H A ND B O O K 2 0 2 1– 2 2 • F e d e r a l Wa y P u b li c S c h o o l s 6
Harassment, Intimidation and Bullying (HIB)
Reporting Sexual Harassment Federal Way Public
All reports of harassment, intimidation, The district is committed to a positive Schools is committed
or bullying should be reported and productive education free from
immediately to an adult at the school. discrimination, including sexual
to a safe and civil
Scholars often report bullying to harassment. Sexual harassment is educational environment
school staff with whom the scholar unwelcome behavior or communication for all scholars, employees,
and/or family feels most comfortable, that is sexual in nature and (1) leads the
including the following personnel: scholar to believe he/she must submit
parents/guardians, family
counselors/social workers, safety to the unwelcomed sexual conduct or members, volunteers,
officers and/or school resource officers, communication to gain something in patrons, and guests,
teachers, and principals/assistant return—for example, a grade or a place
principals. on a sports team, or (2) the conduct
free from harassment,
Reporting will initiate an investigation substantially interferes with a scholar’s intimidation, or bullying.
educational performance or creates
and parent/guardian will be informed
a hostile environment. Any scholar or
of the outcomes of the investigation. RCW 28A.300.285 defines
school employee can be the target of
The school will work with parent/ harassment, intimidation or
guardian to decide next steps to help sexual harassment, regardless of sex,
bullying as any intentionally
address the issues. If the scholar/ sexual orientation, gender identity,
written message or image—
or gender expression. The district
parent/guardian disagrees with the including those that are
prohibits sexual harassment of scholars
findings of the investigation, the electronically transmitted—
scholar/parent/guardian can appeal the by other scholars, employees or third
verbal, or physical act,
decision. Contact the Office of Equity, parties involved in school district
including but not limited to
Scholar, and Family Success at 253-945- activities such as academic settings,
one shown to be motivated by
educational extracurricular, athletic,
2000 to appeal. race, color, religion, ancestry,
and other programs or activities of
The Federal Way Public Schools HIB national origin, gender, sexual
the school, whether the program or
Compliance officer can be reached orientation, including gender
activity is in a school facility, on school
at 253-945-2000. Policy 3207 and expression or identity, mental
transportation or at a class or training
Procedure 3207P or physical disability or other
held elsewhere.
distinguishing characteristics,
Discriminatory Harassment Examples of sexual harassment could when an act:
Scholars and parents/guardians include:
can report and/or file a complaint • Physically harms a scholar
• Pressuring a person for sexual or damages the scholar’s
regarding discrimination and
favors. property.
discriminatory harassment to any
school staff member. For a copy of • Unwelcome touching of a sexual • Has the effect of substantially
the district’s nondiscrimination policy nature. interfering with a scholar’s
and procedure, contact your school or • Distributing sexually explicit texts, education.
district office or view it online here: emails, or pictures. • Is so severe, persistent or
www.fwps.org/cms/lib010/ • Physical violence, including rape pervasive that it creates an
WA01919399/Centricity/ and sexual assault. intimidating or threatening
domain/224/3000/3210.pdf educational environment.
A complaint of sexual harassment
www.fwps.org/cms/lib010/ should be reported immediately to • Has the effect of substantially
WA01919399/Centricity/ the Executive Director of Human disrupting the orderly
domain/224/3000/3210P.pdf Resources & Community Outreach at operation of the school.
www.fwps.org/cms/lib010/ 253-945-2000. In Federal Way Public
WA01919399/Centricity/domain/840/ Policy 3205 and Procedure 3205P Schools, we are committed
human%20resources/3210F1.pdf in guaranteeing that each
scholar knows, understands,
and embraces his/her own and
others’ cultural backgrounds
and learning needs, in order to
advocate for self and others.
AT HLE T IC H A ND B O O K 2 0 2 1– 2 2 • F e d e r a l Wa y P u b li c S c h o o l s 7
Athletic Code
Alcohol, Anabolic Steroids, the exception that the academic five (5) days to no more than
Illegal Drugs, Tobacco Products eligibility requirements listed fifteen (15) school days. The
(including e-cigarettes), and below will substitute for the WIAA period of ineligibility may be
Misuse of Prescription and Over- academic requirements. A copy of modified if a scholar self-reports.
the-Counter Drugs the WIAA eligibility requirements
B. Alcohol, Anabolic Steroids, or
At all times during the athletic/activity will be provided to each scholar who
Illegal Drugs (Second Offense):
season, scholars are to abstain from participates or turns out for a sport
For a second violation of
illegally using, possessing, selling, or activity prior to any practices. In
numbers 1, 2, or 3 above, the
distributing or being under the addition to this Athletic Code, all
scholar will be immediately
influence of alcohol, anabolic steroids, the rules of the district will apply
ineligible from participation
illegal drugs, or tobacco products where appropriate. In addition to
in any district activity/athletic
(including e-cigarettes), or misusing any other corrective action described
program for one calendar year
prescription or over-the-counter drugs. in the Federal Way Public Schools
from the date of the second
Rights & Responsibilities Handbook,
Unsportsmanlike Conduct violation.
scholars who violate rules regarding
An athlete will exhibit appropriate the use of alcohol, anabolic steroids, C. Alcohol, Anabolic Steroids,
conduct in practices and/or contests. drugs or tobacco products (including Illegal Drug (Third Offense): For
First offense: verbal warning. Repeated e-cigarettes) will be subject to the a third violation of numbers 1,
offenses may include removal from following sanctions. 2 or 3 above, the scholar will be
activity for a period of time specified permanently prohibited from
by the coach. Violations and Penalties: participation in any district
Alcohol, Anabolic Steroids interscholastic activity/athletic
Attendance at School and Illegal Drugs program.
An athlete will attend school for at Parent/guardian must be involved in
least one half day on the day of an Violations and Penalties:
these processes and law enforcement
athletic contest. Penalty: If an athlete Use or Possession of Tobacco
authorities will be contacted.
receives an unexcused absence for any Products (including e-cigarettes)
portion of the day, the athlete will be 1. Alcohol, Anabolic Steroids, Illegal
Parent/guardian must be involved in
ineligible to participate in contest on Drugs, First Offense: Sale or delivery
these processes
that day. If excused, the athlete may in school, on adjacent property or
at school functions: scholar will be 1. Tobacco Products (including
participate if he/she was in attendance
expelled from the school district e-cigarettes), First Offense: The
for one half day or more.
and be immediately ineligible for scholar will be suspended from
Absence from Practice interscholastic competition for the any district interscholastic activity/
An athlete is expected to be in duration of the expulsion. athletic program for ten (10) school
attendance at all team practices unless days. In order to regain eligibility
2. Possession or use: The scholar
excused for illness or by prior approval. for the current school year a scholar
will be immediately ineligible for
The penalty for unexcused absence must also enroll in and complete a
interscholastic competition for
may include ineligibility to participate smoking/tobacco use cessation class.
a term of forty (40) school days.
in the next contest. 2. Tobacco Products (including
The period of ineligibility may
Violation of Law on be modified by up to twenty e-cigarettes), Second Offense: The
School Grounds (20) school days if a scholar scholar will be suspended from
When a scholar is found guilty of self-reports the incident and/or any district interscholastic activity/
committing an illegal act while on participates in an assessment by athletic program for twenty (20)
school grounds or at a school activity, an agency approved by Federal school days. In order to regain
the corrective action will depend upon Way Public Schools and follows the eligibility for the current school year
the nature of the violation. recommendations(s) made by that the scholar must also enroll in and
agency. complete a smoking/tobacco use
Repeated Offense cessation class, as well as participate
If a scholar repeatedly violates one 3. Not immediately leaving a situation
in an at-risk assessment and agree
of the above rules, he/she may be where above-mentioned substances
to follow the recommendations of
removed from the team for the are being used :
the assessment.
remainder of the sports season. A. Scholar will be immediately
All scholar participants must meet ineligible for interscholastic
the eligibility requirements of competition for not less than
the Washington Interscholastic
Activities Association (WIAA), with
AT HLE T IC H A ND B O O K 2 0 2 1– 2 2 • F e d e r a l Wa y P u b li c S c h o o l s 8
Athletic Code | CONTINUED
3. Tobacco Products (including the district. Subsequent to the ruling of
e-cigarettes), Third Offense: The the Deputy Superintendent/designee,
scholar will be suspended from the scholar, parent, or guardian, upon
any district interscholastic activity/ two (2) school business days’ prior
athletic program for ninety (90) notice will have the right to present
school days. In order to regain a written and/or oral appeal to the
eligibility for the current school year Superintendent/designee. An activity/
the scholar must also enroll in and athletic suspension will remain in force
complete a smoking/tobacco use until the appeal process is complete.
cessation class, as well as participate
Academic Eligibility for
in an at-risk assessment and agree
Participation in Interscholastic
to follow the recommendations of
Activities
the assessment.
To be eligible for participation in
Appeals Process for Discipline interscholastic competition, a scholar
for Violations Pertaining to must meet the following academic
Illegal Drugs, Alcohol, Anabolic requirements: Enrolled in at least four
Steroids, Tobacco Products (4) credits, and receive a passing grade
(including e-cigarettes), or at the semester in each class the scholar
Ineligibility Due to Grades is enrolled (see Policy 2420). Schools
There will be an Appeals Board for will monitor each participant’s grades
violations involving illegal drugs, every six (6) weeks during the semester.
alcohol, anabolic steroids and tobacco To maintain academic eligibility during
products (including e-cigarettes), and the semester, the scholar must have a
ineligibility due to grades. The Appeals passing grade each class. The scholar
Board will be composed of a minimum with failing grades at the six (six) and Sports help teenagers
of three (3) district representatives twelve (12) week grade checks, will
comprised of athletic directors or regain eligibility as soon as the teacher live a more active life
administrators representing the verifies the scholar’s grade is passing. —thus reducing their
scholar’s school and at least two (2) Ineligible scholars may continue to risk of obesity, diabetes
other schools at the same level, i.e., practice but may not participate in any
high school or middle school. The interscholastic activity, competition and other serious health
administrator who issued the school/ or performance during the period of complications—and
athletic discipline may not serve as ineligibility (see Policy 2420). The athletics affect teens
a member of the Appeals Board scholar and his/ her parent/guardian
(however, may be present at the are responsible for establishing a mentally, socially and
hearing). The scholar may invite up work plan with individual teachers psychologically.
to two (2) personal advocates. The to improve grades to meet eligibility
athletic director, activities director, requirements. Participation in Livestrong, 2016
administrator, coach, athletic liaison activities/athletics as a written part of
and district administrator will be the scholars Individualized Education
selected by the Deputy Superintendent Plan (IEP) will be governed by the
or designee. Appeals for all violations language established in the IEP. Middle
named above will be made in writing schools may modify these requirements
within three (3) days of notification of to meet specific building or program
ineligibility to participate in athletics needs, with prior approval of the
or activities pursuant to this policy to Superintendent.
the Deputy Superintendent who will
select and convene the Appeals Board
within five (5) business days of receipt
of the request to appeal. Subsequent
to the ruling of the Appeals Board,
the scholar, parent, or guardian upon
two (2) school business days’ prior
notice, will have the right to present
a written and/or oral appeal to the
Deputy Superintendent/designee of
AT HLE T IC H A ND B O O K 2 0 2 1– 2 2 • F e d e r a l Wa y P u b li c S c h o o l s 9
Coaches
Coaches Contract High School to Middle School WIAA Guidelines:
Spring Contact Coaches, Stipends and Gifts
All coaches employed High School Athletic Directors/ Philosophy of Coaches
Administrators may schedule one
by Federal Way Public Coaches are primarily responsible
general sports information meeting
Schools are bound to the for imparting valuable educational
at the feeder middle school. The experiences to scholar participants.
Federal Way Coaches time and place of this meeting is at Therefore, the WIAA believes that all
the discretion of the middle school
Association Bargaining coaches should have training in at least
administration. The purpose of this
Agreement negotiated the essential areas of study required
meeting is to disseminate information for a physical education teacher’s
between the Federal Way about the high school athletic program endorsement in Washington secondary
emphasizing fall sports, introduce
Education Association schools and the NFHS Coaches
members of the coaching staff, and
(FWEA), a sub unit Education Program.
create preliminary rosters. Middle
of the Washington school athletes are prohibited from 23.1.0 Employee of the District
participating in any high school spring No school team or individual
Education Association contestant will be eligible to represent
camp, league, open gym, or any
(WEA), and the Board of one-on-one contact with high school a school in an athletic contest unless
Directors of Federal Way coaches until after the last middle the coach is an employee of the school
school athletic event of the year. district in which he/she coaches. This
Public Schools. Current requirement applies to all paid and/
contracts are available Open Gym or volunteer coaches. Volunteers
at the Human Resources become representatives of the
Schools may conduct open athletic
district, and may serve as coaches,
Office at the Educational facilities (gym, pools, field, and track)
only upon registration, approval and
in the off season if all of the following
Service Center, or online authorization of the school district
conditions are met:
at www.fwps.org. Board of Directors.
• Scholars have a choice of activities;
23.1.1 Coaching stipends and all gifts
• Activities are open and advertised to a coach exceeding a total of $500
to all members of the scholar body; in a season must be approved by the
• No coaching or drilling of the school’s board of directors.
athletes attending occurs;
Communication Tool for Coaches:
• Supervision is provided by any
Remind
individual approved by the school
district; and • Remind is the only communication
tool that is used by coaches to
• Participation in open gym cannot communicate team messages
be a requirement or conditions of with parents via email, texting
participation on a school team. and voice and scholars via email
and texting (ages 13 & over). For
more information, please visit our
website at www.fwps.org/remind.
• Remind allows for safe
communication between coaches
and scholar athletes/families
• Resources for Parents/Guardians
and Scholars in Parent Portal www.
fwps.org/parentportal
• Contact your school principal to set
up your Remind account.
AT HLE T IC H A ND B O O K 2 0 2 1– 2 2 • F e d e r a l Wa y P u b li c S c h o o l s 10Guidelines | Summer Camp
Guidelines and Procedures Camp Proposal must include the Camp requirements
for Summer Camp Approval following information: • Participants will register and pay
• Applicants must submit a Summer • Name of camp the required fees through the
Camp Proposal, Camp Flyer, and school’s ASB or Booster Club.
• Purpose
Facilities Use Form to the building • Middle School and High School
principal and building athletic • Camp Director
camp participants must have a
director for approval. • Location current physical.
• The Athletic Director will determine • Date • All Purchases approved through the
if the activity and proposal meets all school’s ASB or Booster Club.
• Camp Cost
WIAA and district regulations.
• Participant ages • All camp supervisors must be district
• Camp participants must have a approved. Non-district employees
current physical examination, • Staffing
must complete all requirements
parent permission, and • ASB or Booster Club through Human Resources.
acknowledgement of Concussion
and sudden cardiac arrest • Contact Information • The camp director will submit
information sheet. • Camp Flyer timesheets to the ASB or Booster
Club for payment of camp staff.
• Applicant must attach budget • Camp Registration Form w/
indicating all revenues and concussion and sudden cardiac
expenditures, including staffing arrest information.
costs.
• Principal & Athletic Director
• Camp Proposal, Camp Flyer, and approval
Facilities Use Form submitted
• Facility Use Form
Director of Athletics and Business
Services for final approval. Due by
the end of May.
AT HLE T IC H A ND B O O K 2 0 2 1– 2 2 • F e d e r a l Wa y P u b li c S c h o o l s 11Guidelines | Summer Athletic Activities
TEAM PRACTICES, WEIGHT ROOM,
CONDITIONING, OPEN GYM/FIELDS
1. Federal Way Public Schools allows Building Athletic Directors are • Head coaches are required to
district employed coaches to seek responsible for activity approval and have an Emergency Plan on
approval to organize and conduct compliance to ensure scholar safety. file with the building Athletic
summer athletic activities on district Director. Emergency plan must
facilities and/or grounds. Athletic Directors must ensure: include location of the nearest
• All coaches have completed AED.
2. Approved activities must comply
the WIAA and FWPS training
with all WIAA and FWPS Rules and • Refer to Heat Index Guidelines
requirements with the certification
Regulations. for hydration schedule and
of completion on file with the
practice duration/intensity
3. Participation in summer athletic building Athletic Director’s office:
model during times of high
activities are open and available
1. First Aid & CPR/AED heat. Coaches should always:
ONLY to scholars properly
registered to attend school at the 2. Sudden Cardiac Arrest • Be aware of adverse
start of the upcoming school year. 3. Concussion Management weather conditions,
constantly monitor athletes
4. Proper supervision must be present 4. Safe Schools “What Every Coach for any signs of heat related
at all times. Needs to Know” challenges and make proper
5. The High School Athletic Director • All conditioning workouts are adjustments to modify
is responsible for the review, optional and must comply with workout times and intensity
final approval and administrative WIAA and FWPS regulations. as necessary.
oversight of all summer athletic
• All scholar-athletes are fully cleared • Allow additional and ample
activities conducted by their
and registered on RankOneSport. hydration schedule during
respective school.
times of high heat
• All scholar-athletes have a current
6. Incoming 9th graders are not
physical examination on file at the • Move workouts indoors,
allowed to participate in summer
school. postpone, or cancel outdoor
activities until the conclusion of the
activities when appropriate.
Middle School spring sport season. • A written practice plan including
times and duration of practice must • Monitor all students with
7. Volunteer coaches must be fully
be authorized and on file in the additional attention to
cleared and under the direct
athletic office. those who you know to have
supervision of the head coach all
asthma, respiratory or heart
times. Coaches are required to: conditions. Direct these
8. All summer outdoor conditioning • Possess at all times, medical students to reduce activity,
practices must be held in the emergency information for every increase rest periods, and
morning hours and concluded prior scholar-athlete. increase hydration.
to noon.
9. Summer Athletic Activities
Approval Form must be submitted
and approved by prior to June 1.
AT HLE T IC H A ND B O O K 2 0 2 1– 2 2 • F e d e r a l Wa y P u b li c S c h o o l s 12WIAA Enrollment Guidelines | TRANSFERRING SCHOLARS
18.11.0 Transferring Scholars: After adjudicated as a ward of a juvenile Endorsed by
registering with, attending, or court where residence is the result
the Washington
participating with a middle school of assignment by the government
or high school, scholars changing entity charged with his/her care. Interscholastic Activities
enrollment to/from one school district E. A scholar who has a residence Association and dozens of
to another school district or from one change because of the death of experts across medicine
high school to another high school a member of the family unit or
within a multiple high school district and sport, Heads Up
military deployment in order to
will be considered transferring scholars. reside with a relative. Football fulfills the WIAA
In order to be eligible for varsity
18.11.3 A scholar attending a member Coaching Standards
competition, transferring scholars
must meet the transferring scholar school for one (1) calendar year or Program requirements.
requirements of 18.11.1, 18.11.2, more is eligible in the same school/
18.11.3, or be granted a waiver under school district during subsequent WIAA, 2014
18.13.0 and 18.25.0. attendance, so long as the enrollment/
attendance is continuous.
A scholar who is ineligible in a member
school may not become immediately 18.13.0 Residence Rule Waiver:
eligible at another member school Transferring scholars, unless eligible
without completing the conditions of via 18.1.0 through 18.11.0, will be
ineligibility. deemed to have transferred at will
and must apply to the WIAA District
18.11.2 The following scholars who Eligibility Committee for a waiver of
are attending a member school will the Residence Rule. Such an application
be deemed to meet the residence rule will be processed under the appeal
requirement and transferring scholar provisions contained in Article 19 of
rule requirements: the WIAA Handbook. The procedure
A. A scholar whose transfer is based for evaluation a transferring scholar’s
on a bona fide change of residence application will be as follows:
to a new school (district) due to an 18.13.0 The scholar must meet all
actual physical relocation of and other eligibility requirements of
with the entire family unit to a Article 18 of the WIAA Handbook.
different residence and preceded
by termination of all occupancy of 18.13.2 The scholar must establish
their previous residence. a hardship as defined under the
provision of Article 19.1.0 and as
B. A scholar attending a school determined by the District Eligibility
outside of his/her residence Committee.
district for (1) calendar year or
more is eligible thereafter at that 18.13.3 There can be no evidence
school provided the enrollment/ that either the scholar transferred
attendance is continuous. for the purpose of participating in
interscholastic athletics or transferred
C. A scholar whose parents(s) or legal as a result of having been recruited
guardian(s) reside at different for the purpose of participating in
abodes as the result of a divorce interscholastic athletics.
or court legal separation is
allowed one (1) transfer between 18.13.4 In addition to the above
parents or guardians after requirements, the District Eligibility
entering the ninth grade without Chairperson will, as an added
being restricted to sub—varsity condition of eligibility, require that the
competition for one (1) year. transferring scholar submit a WIAA
Previous School Statement. A copy of
D. A scholar who is under the signed form must be retained on
commitment to the Department file in the school office for the duration
of Social and Health Services, a of the scholar’s attendance at that
scholar who is on juvenile parole school.
status and a scholar who has been
AT HLE T IC H A ND B O O K 2 0 2 1– 2 2 • F e d e r a l Wa y P u b li c S c h o o l s 13Middle School Philosophy
Recognizing the unique Participation Scheduled Contest
developmental needs • Emphasize participation over win/ Scheduled contests may not be
loss records changed by competing schools due to
of the middle school player or coach availability. Schedule
• Balance competition with
scholars, Federal Way changes are allowed due to
cooperation
Public Schools promotes extenuating circumstances and
• Encourage lifelong participation in authorization from the Athletic
activities that build activities Director from the respective schools.
scholar success through • Emphasize having fun Extenuating circumstances may include
active participation, school program conflict, facility
Skill Building conflict, bereavement, emergency
increased skill • Develop age appropriate skills school closure or weather cancellations.
building, and positive Other extenuating circumstances must
• Focus on fundamentals
sportsmanship. be approved by the FWPS Director of
• Develop skills as a foundation for Athletics. The Commissioner will notify
improvement the league of the approved schedule
change.
Sportsmanship
• Develop a positive team attitude Practice
• Encourage, cooperate, and The Federal Way Public Schools middle
collaborate with peers school sports are limited to two hour
practices. Practice days are Monday
• Present positive adult role models
through Friday. Saturday and holiday
that demonstrate self-control and
practices are not allowed. Coaches are
mutual respect.
expected to practice on all school days
Middle School Coaches during the sport season—excluded
Will Understand: early release days.
• Scholars have varying levels of
ability, and coaches need to
present a Program developmentally
appropriate for all scholars
• Positive encouragement is the
strongest tool for learning
• Coaches should provide a safe
environment for kids to “risk” and
grow
• Activities should be meaningful and
fun
• Fundamentals and practice are
building blocks for a successful
athlete
• Coaches are a key role model
• Every team member’s responsibility
is to encourage one another
• Today’s superstar could be
tomorrow’s bench warmer and vice
versa
• The importance of commitment and
responsibility
AT HLE T IC H A ND B O O K 2 0 2 1– 2 2 • F e d e r a l Wa y P u b li c S c h o o l s 14Legal Duties of a Coach
• Duty to Plan: A coach must • Duty to Instruct Properly: Athletic Several obligations
demonstrate awareness of the practices must be characterized by
or duties have been
maturity, physical development instruction that accounts for a logical
and readiness of athletes with sequence of fundamentals that identified as absolute
appropriate plans for instruction, lead to the enhanced progression requirements for
conditioning and supervision. of player knowledge, skill, and
coaches and athletic
capability.
• Duty to Supervise: A coach must
administrators. These
be physically present, provide • Duty to Match Athletes:
competent instruction, structure Athletes should be matched with standards have evolved
practices that are appropriate for the consideration for maturity, skill, age, as a result of various case
age and maturity of players, prevent size, and speed.
law proceedings and
foreseeable injuries and respond to • Duty to Condition Properly: Practices
injury or trauma in an appropriate legal judgments against
must account for a progression of
manner. This duty requires cardiovascular and musculoskeletal individuals and school
supervisors to make sure facilities are conditioning regimens that districts. It is important
locked and that scholars are denied prepare athletes sequentially for
access when a competent staff that all coaches, including
more challenging practices and
member cannot be physically present competitive activities. assistants and volunteers,
to supervise. This duty may also
• Duty to Provide Emergency Care: know and understand
require coaches to control reckless
player behaviors. Supervision Coaches are expected to be able to the following duties.
responsibility also pertains to athletic administer standard emergency care This is not all-inclusive
administrators who are expected (first aid, CPR) in response to a range
of traumatic injuries but is generally accepted
to be able to supervise coaches or
competition. • Duty to Design a Proper Emergency
as the “Legal Duties of
• Duty to Assess Athletes Readiness Response Plan: Coaches must Coaches” by the NFHS
for Practice and Competition: design plans to ensure an expedited (National Federation
Athletic administrators and coaches response by EMS and an effective
transition to the care and supervision
of High Schools) and
are required to assess the health
and physical or maturational of emergency personnel. National Interscholastic
readiness skill and physical condition • Duty to Provide Proper Athletic Administrators
of athletes. A progression of skill Transportation: in general, bonded, Association.
development and conditioning commercial carriers should be used
improvements should be apparent for out of town transportation.
from practice plans. Athletes Self or family transportation for
must also be mentally screened in local competition may be allowed
accordance with state association if parents have adequate insurance
regulations before participating in coverage for team members other
practice or competition. than their family members. (Follow
• Duty to Maintain Safe Playing school district guidelines.)
Conditions: Coaches are considered
trained professionals who possess
a higher level of knowledge and
skill that permits them to identify
foreseeable causes of injury inherent
in defective indoor and outdoor
facilities or hazardous environments.
• Duty to Provide Safe Equipment:
Courts have held athletic supervisors
responsible to improve unsafe
environments, repair or remove
defective equipment or disallow
athlete access.
AT HLE T IC H A ND B O O K 2 0 2 1– 2 2 • F e d e r a l Wa y P u b li c S c h o o l s 15Coach Checklist | FEDERAL WAY PUBLIC SCHOOLS
Coach: ____________________________ School: ___________________________ Sport(s): ________________________
I have read, understand and agree to the items listed below. Initial all applicable items:
_____ I have completed all FWPS Human Resources requirements to perform the duties to coach.
_____ I have read the FWPS Athletic Handbook: www.fwps.org/Page/4034
_____ I have reviewed the WSRMP Athletic Liability Manual.
_____ I understand when I am and I am not a district employee while coaching.
_____ I have developed/reviewed a written plan defining the teaching progression of sport skills, the hazards for each activity,
and the specific safety skills, and required equipment.
_____ I have reviewed the FWPS Sexual Harassment Policy 3205 and 3205P and FWPS Harassment, Intimidation, and Bullying
(HIB) Policy 3207 and 3207P and understand the reporting procedures and consequences.
_____ I understand the requirements for proper documentation of injuries and/or incidents during games or practices and the
24-hour reporting guidelines.
_____ I have reviewed or been instructed how to implement House Bill 1824, also known as the Zachery Lystedt Law regarding
concussion protocols Policy 3422 and 3422P.
_____ I have reviewed the venue specific emergency protocols for my sport.
_____ I understand that I am responsible for insuring the playing and/or practice area is appropriate for the activity and been
inspected for hazards.
_____ I understand that I am responsible for completing all WIAA and FWPS coach training requirements for my sport and to
provide a copy of all training certificates to the building Athletic Director.
District Athletic Policies
■ An athlete must attend school for at least half a day to participate in a practice or contest. Exceptions include absences to
attend school related activities or pre-arranged parent approved appointments.
■ If an injured athlete sees a physician, he/she must have a physician clear the athlete for the referred injury prior to return to
play.
■ Athletes’ removed from a contest or practice due to a concussion, he/she must have written approval from medical
professional before return to play.
■ If an injury bridges seasons, written clearance from a physician is required prior to participating in the subsequent sport
season.
■ Hazing and/or initiation ceremonies not allowed.
■ Inappropriate postings on social media subject to athletic discipline.
■ Texting individual students prohibited. Team text messages permitted.
■ The volunteer coach will be responsible to the head coach and must always remain under the supervision of a regular
member of the coaching staff, both during practices and games. Policy 5630
■ Not fulfilling your professional duties and obligations may be cause for non-renewal.
■ Federal Way Public Schools Coaches Contract available at: www.fwps.org
■ High school students only: Approval of Choice Transfer does not guarantee athletic eligibility. Please consult with building
athletic director on all Washington Interscholastic Athletic Association (WIAA) transfer rules.
____________________________________________________________ ________________________________
Coach Signature Date
*Return Coach Checklist to your Building Athletic Director prior to performing any coaching duties.
AT HLE T IC H A ND B O O K 2 0 2 1– 2 2 • F e d e r a l Wa y P u b li c S c h o o l s 16What Every Coach Needs to Know
REQUIRED ONLINE SAFETY TRAINING FOR ALL COACHES
Login and Registration Instructions
1. As a DISTRICT EMPLOYEE, you will need to go to the Federal Way’s SafeSchools
homepage, fwps.wa.safeschools.com and login with your Employee ID Number.
You will then need to click on “Take More Courses” and scroll down to the
miscellaneous section to find the training.
2. As a DISTRICT VOLUNTEER or if you ONLY COACH with the district, you will
need to register yourself to the system in order to take the training. There are
two ways to do this.
1 2
Use your registration key: Use the “quick link” registration
4c8d9eeb URL: fwps.wa.safeschools.
Go to Federal Way’s SafeSchools com/register/4c8d9eeb Enter
homepage, fwps.wa.safeschools. the address above in your internet
com and click “Register” (next to browser address bar and you will
the “Sign in” button). On the next be directly taken to the registration
screen you will be prompted to page where you will enter your basic
enter the registration key above. information, including your username.
Next you will be prompted to enter Once you login to the site, you will
some basic information, including see a list of courses assigned to you,
a username which you will use to and the date on which they are due.
login to the system moving forward. To begin a course, click on the title
We recommend using the format then follow the prompts. To earn a
first initial of first name, last name. certificate of completion, you must
Example: Joe Smith = jsmith complete all sections of a course and
pass the quiz. You do not have to take
SafeSchools courses in one sitting,
however; if you are called away, the
Required What Every Coach system will remember where you left
Needs to Know off and allow you to pick up again at
Under state and that point.
federal law, the Required Quiz
overall benefits
and treatment of
athletic programs
for girls and boys must
be equitable. “All
interscholastic, club,
or intramural athletics
operated, sponsored,
or provided by the
school district must
provide similar benefits,
opportunities, and
treatment to female and
male scholars.”
OSPI, 2016
AT HLE T IC H A ND B O O K 2 0 2 1– 2 2 • F e d e r a l Wa y P u b li c S c h o o l s 17Media Guidelines
FOR FWPS ATHLETIC COACHES AND DIRECTORS
Specific Tips for Dealing
with the Media You have a responsibility to Coaches Must Respect
Remember, the image you Scholars’ Privacy Rights
Federal Way Public Schools,
project not only reflects upon Coaches must adhere to Federal
you, but upon your team and our community, scholars, Educational Rights and Privacy Act
Federal Way Public Schools as parents and guardians who (FERPA) requirements when sharing
well. You are encouraged to are interested in our athletic scholar information. FERPA is designed
contact the Communications to protect the privacy of scholars. This
Office for assistance if you feel programs, to cooperate with law says there are situations in which
you need help with the proper the media whenever possible. scholar information can legally be
techniques for handling media. Always remember—when shared. But it also gives parents the
Some tips are listed below: option of forbidding the release of that
dealing with the media—to information in all but extremely limited
• Organize your thoughts
before a scheduled interview
present an image that is situations.
so that you are sure about consistent with the ideals and Sharing scholar information with the
the points you want to high standards of Federal Way media or with coaches/staff outside
communicate. Treat all of the school district can easily be in
interviews the same whether
Public Schools. violation of this federal law. Do not
it is for The Seattle Times or View the media as friends, not share information that may violate the
one of the local papers. adversaries. The longer you coach privacy of a player, including academic
• Be sure to understand the a team, the more likely you might standing, whether he or she is on your
reporter’s question before develop a personal relationship with team or another team, without getting
answering it. Ask for some of the media representatives guidance from the Communications
clarification if the question is regularly covering your team. While Office or the district’s athletic director.
not understood. we encourage these relationships, Generally, schools must have written
• Be wary of an “off the remember that, regardless of what is permission from the parent or
record” situation. It is usually said, a reporter’s first obligation is to eligible scholar in order to release any
not in your best interest to report the news. Don’t say it if you information from a scholar’s education
do interviews in this manner don’t want to see it in print. record. However, FERPA allows schools
as it may be left open to
On rare occasions, the general tone to disclose records, without consent,
interpretation as to what is
of an interview is such that you may to the following parties or under the
or is not “off the record.”
not be comfortable continuing an following conditions (34 CFR Section
• If possible, try not to be
interview. Should this occur, please 99.31):
evasive or to answer “no
comment”, as it raises notify the Communications Office. In • School officials with legitimate
suspicions. It is better to general, when speaking to the media, educational interest;
answer, “I am not familiar be confident, courteous, and prompt. • Other schools to which a scholar is
enough with that issue to transferring;
give a fair answer.” • Specified officials for audit or
• Do not become overly evaluation purposes;
sensitive about a particular • Appropriate parties in connection
question or a particular story. with financial aid to a scholar;
With very few exceptions, • Organizations conducting certain
reporters who cover our studies for or on behalf of the
athletics program are fair school;
and are not out to “get • Accrediting organizations;
somebody.” • To comply with a judicial order or
• Do not criticize other district lawfully issued subpoena;
coaches or teams in the • Appropriate officials in cases of
media. If you have concerns, health and safety emergencies; and
share them with your school • State and local authorities, within a
athletic director, not juvenile justice system, pursuant to
the public. specific State law.
AT HLE T IC H A ND B O O K 2 0 2 1– 2 2 • F e d e r a l Wa y P u b li c S c h o o l s 18You can also read
