APPROVED AND REVISED BY THE BOARD OF DIRECTORS - March 25, 2021 - March 2021
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APPROVED AND REVISED BY
THE BOARD OF DIRECTORS
March 25, 2021
RULES, REGULATIONS, POLICIES, PROCEDURES
AND COMPLIANCE
American Ranch Office Hours
Monday through Friday
8:30 a.m. – 4:30 p.m.
Closed for holidays
After hours emergency 928-443-3593
Approved by the Board of Directors – Updated March 2021 2
Table of Contents
RULES AND REGULATIONS
Page
1.0 SUMMARY 4
2.0 PURPOSE 4
3.0 GENERAL RULES 5
4.0 RANCH HOUSE 10
5.0 TENNIS COURT 13
6.0 LAKE 14
7.0 POOL 14
8.0 FITNESS ROOM 15
9.0 CHILDREN’S PLAY AREA 15
10.0 TRAILS 16
11.0 ROADS 17
12.0 RANCH CAMP 17
13.0 COMMUNITY GARDEN 18
14.0 EQUESTRIAN CENTER 19
POLICIES, PROCEDURES AND COMPLIANCE
15.0 COMPLIANCE PROCEDURE 24
16.0 FINE POLICY 28
17.0 COLLECTION POLICY 29
18.0 DISPUTE RESOLUTION POLICY 30
ATTACHMENTS
I. FACILITY EXCLUSIVE RENTAL USE AGREEMENT 32
II. TRAIL MAP 34
III. TIPI RESERVATION FORM 35
IV. GENERAL MEMBER LIABILITY RELEASE 36
V. GUEST LIABILITY RELEASE 38
VI. VIOLATION COMPLAINT FORM 40
EQUESTRIAN CENTER DOCUMENTS
I. HELMET WAIVER 41
II. EQUESTRIAN LIABILITY WAIVER 42
III. EQUESTRIAN BOARDING CONTRACT 44
IV. EQUESTRIAN MENU OF EXTRA SERVICES 54
Approved by the Board of Directors – Updated March 2021 3American Ranch Community Association Rules
1.0 SUMMARY
In accordance with the American Ranch Community Association (ARCA) Declaration of
Covenants, Conditions and Restrictions (CC&Rs), Section 5.3 and Article 1 – Definitions, the
Board of Directors of the Association (Board) may adopt, amend or repeal rules and
regulations (Association Rules) pertaining to the management, operation and use of Areas of
Association Responsibility, including any recreational facilities situated upon the Areas of
Association Responsibility. Areas of Association Responsibility include all Common Areas of
the Association.
These Association Rules, along with the ARCA CC&Rs, Supplemental Declarations, Plats,
Articles of Incorporation, the Bylaws and Architectural Guidelines, constitute the Project
Documents of the ARCA. Under Section 5.3 of the ARCA CC&Rs, Association Rules shall be
enforceable in the same manner and to the same extent as the CC&Rs.
The Association Rules, as adopted, amended or repealed from time to time, are intended to
ensure the safe and secure use and enjoyment of Areas of Association Responsibility by
ARCA members in good standing. Any conflict between Association Rules and ARCA
CC&Rs shall be resolved in favor of the ARCA CC&Rs. Any conflict between Association
Rules or ARCA CC&Rs and applicable statutes shall be resolved in favor of the statutes.
To provide the Board with a manageable means of adopting, amending and repealing
Association Rules and to provide the Members of the ARCA a convenient means to know
and understand Association Rules adopted by the Board, expected compliance and the
consequences of non-compliance, the Board has developed this document, which contains all
current Association Rules of the ARCA. Association Rules are organized below under the
categories of “General”, meaning they apply to each and every Area of Association
Responsibility, along with each of the ARCA’s primary Common Areas as defined below.
Fitness Room; Billiard Room; Ranch House; Tennis Court; Pool; Pool Area; Sand Volleyball
Area; Basketball Court; Equestrian Center; Ranch Camp; Grassy Field; Ranch Camp Picnic
Area; Lake and Surrounding Land; Children’s Playground; Roads; Community Trails
2.0 PURPOSE
Association Rules are included in the sections following. Beyond defining the rules members
are expected to comply with, the Board has included the reasoning and basis for the rules as
presented and the expected outcome of compliance with the rules. Rules fall into the three
general categories (a) prohibition of certain actions or behaviors that create safety, security or
liability concerns to the community and its members or the loss or damage of Association
property and equipment; (b) compliance with certain processes to ensure fair and equitable
use and enjoyment by the majority of the ARCA members; (c) compliance with behaviors
and professional conduct to ensure the enjoyment of Areas of Association Responsibility and
the proper interaction among Association members, employees and contractors as well as the
protection of minors.
Approved by the Board of Directors – Updated March 2021 43.0 GENERAL RULES THAT APPLY TO ALL AREAS OF ASSOCIATION RESPONSIBILITY
AND LOT OWNER RESPONSIBILITY
3.1 Improper Treatment of Residents, Employees and Contractors
It is the policy of the Association to create and maintain an environment free of
harassment. The Association will not tolerate hostility or favoritism toward an
individual based on race, color, creed, sex, national origin or age. Furthermore, the
Association will not tolerate hostility toward any individual. The Association will not
condone such behavior by or from any Member, Resident, Lessee, guest, invitee,
Board member, or staff personnel in any form. (For Sections 3.1.1 through 3.1.4, the
term “Member” shall collectively mean any Member, Resident, Lessee, guest, or
invitee.)
3.1.1 All Members shall refrain from harassing other Members, Board members,
management staff, and contractors of the Association. Members shall not in any way
harass threaten, or otherwise attempt to intimidate any Member, Board member,
management staff, or contractors of the Association.
3.1.2 All Members shall refrain from interfering with the duties of Board members,
management staff and contractors of the Association. No Member shall interfere with
the duties of the management staff or any contractor performing a contract in process.
All communications with contractors must go through the President of the Board or
management staff, or must otherwise be in accordance with Board policy.
3.1.3 All Members shall show respect to fellow Members, Board members, and
management staff.
3.1.4 Members shall report to management staff any inappropriate and discourteous
conduct, or conduct believed to be in violation of this Policy, according to procedures
established by the Association.
3.1.5 All Members shall be responsible for the conduct of their Residents, Lessees, guests
and invitees while on the Property. Members shall be responsible for ensuring that
their Residents, Lessees, guests and invitees comply with this Policy and all
governing documents.
3.1.6 Violations of Policy:
Any Member who is found to be in violation of this Section 3.1 will be subject to
appropriate remedial action, including, but not limited to, injunctive relief being
sought against him/her, fines, and suspension of membership privileges.
Furthermore, such Member shall be responsible for any violations of this Section 3.1
by such Member’s Residents, Lessees, guests, and invitees, and the Association may
pursue the Member for violations by such Member’s Residents, Lessees, guests, and
invitees. Such remedial action shall be at the sole discretion of the Board of Directors.
Further, the Association shall seek to hold the Member responsible for any attorney’s
fees incurred by the Association in such enforcement effort.
Approved by the Board of Directors – Updated March 2021 53.2 Members may not under any circumstances represent to anyone they are acting as an
authorized agent of the Association or the Board. No Member is authorized to enforce
the governing documents on behalf of the Board.
3.3 Members are not authorized nor entitled to conduct “patrols” of the Association
roads or common areas.
3.4 Any Association member with a past due account (including fines, late fees, interest,
etc.) that is greater than 60 days in arrears will have their community access card(s)
deactivated for the use of all amenities. Restriction from the use of community
amenities will remain in effect until such time as the member’s account is brought to a
“fully paid” status or payment plan established and current on terms of that plan.
3.5 Association members with past due accounts may not vote in Board elections or any
matter pertaining to the Association.
3.6 All owners shall pay the same monetary amount for assessments per individual lot. If
an Owner owns multiple lots they will continue to owe full assessments for each lot
they own in the Association. If the Owner combines adjoining lots through Yavapai
County (with prior approval from the ARC) to create one parcel they will continue to
owe full assessments for each lot.
3.7 Guests
3.7.1 Owners may have up to 10 guests utilizing Ranch House facilities or any
common area (excluding the pool & fitness room) before they are required to
reserve and rent the facilities through the Community Manager or Manager’s
assistant. This limitation does not apply to meetings of groups or committees
sanctioned by the Board of Directors. Members having a group of larger than
10 will be required to exclusively reserve and rent all or a portion of the
amenity used.
3.7.2 Pool guests are limited to 5 per lot. Fitness room guests are limited to 2 per lot.
Exceptions may be granted by Management staff for a limited number of
immediate family members.
3.7.3 Guests must sign release forms or have signed release forms on file with the
Community manager or EC Manager prior to using Ranch equipment or
facilities, including the Equestrian Center.
3.7.4 Guests must register with the Community Management Staff and be
accompanied by a resident while enjoying use of amenities at American
Ranch.
3.7.5 Unaccompanied guests must be authorized in advance by the Resident and
the Community Management Staff.
3.8 Residents are responsible for conveying Ranch Policies to their children and guests
and are accountable for the conduct of their children and guests at all times.
Approved by the Board of Directors – Updated March 2021 63.9 American Ranch is not responsible for missing articles. Personal items found by staff
will be held for three months, after which they will be donated to local charity.
3.10 American Ranch is located adjacent to the Prescott National Forest and American
Ranch and the Prescott National Forest contain many species of insects, reptiles and
other animals. Animals indigenous to the area, including, without limitation,
scorpions, snakes, spiders, bobcats, hawks, javelina, bears, mountain lions and
antelope, may be found throughout the Prescott National Forest and the natural areas
of American Ranch and may enter upon the residential and recreational portions of
American Ranch from time to time, each Owner, Lessee, and Resident, for itself and
its families, invitees and licensees, assumes the risk that such animals may be present
and may present danger. The Association nor any director, officer, agent or employee
of the Association shall be liable to any Owner, Resident, Lessee or its family, invitees
or licensees for any claims or damages resulting, directly or indirectly, from the
existence of such animals within American Ranch.
3.11 Owner Responsibility
3.11.1 Residential Use. No lot, property or structure within American Ranch shall be
used for the purpose other than as a single-family residence. No gainful
occupation, profession, trade or other non-residential use shall be conducted
on any such lot unless allowed by Federal Law.
3.11.2 Rentals. Owners shall have the right to rent their homes in accordance with
the laws of Yavapai County with a minimum of a six month lease. Owners
who are leasing or renting their property have the responsibility to inform
their tenant of the Declaration and Regulations. Owners may be held
responsible for tenant or guest who are in violation of the documents.
3.11.3 Improvements and Alterations. No improvements, alterations, repairs,
excavation or other work which in any way alters the exterior appearance of
any lot, property or structure within American Ranch, shall be performed
without prior approval of the American Ranch Architectural Committee
(“ARC”). Please review the American Ranch Architectural Rules and
Guidelines for specific information relating to changes to the exterior
appearance of any lot, property or structure.
3.11.4 Landscape Maintenance. It is the duty and obligation of each lot Owner to at
all times maintain the yard and the landscaping, shrubs, trees, grass and
plantings on the Owner’s lot in a weed free, neat and clean condition and
repair. Any damage or destruction to the landscaping, shrubs, trees, grass or
plantings thereon, which damage or destruction is visible from any
neighboring property or the street, shall be promptly repaired. All lots shall be
kept free of dead or infested trees and other vegetation and mowed in an
attractive manner. No Owner shall permit anything or condition to exist upon
any lot that shall induce, breed or harbor infectious plant diseases or noxious
insects. No Owner shall remove, alter, injure or interfere in any way with any
landscaping, shrubs, trees, grass or plantings on the Common Area.
Approved by the Board of Directors – Updated March 2021 73.11.5 Repair of Buildings. No improvements upon any lot, property or structure
shall be permitted to fall into disrepair and each such building and structure
shall at all times be kept in good condition and repair and adequately painted
or otherwise finished.
3.11.6 Trash Containers and Collection. No garbage or trash shall be placed or kept
on any property except in covered containers of a type, size and style which
are approved by ARC. At no time shall such containers be stored or
maintained so as to be visible from neighboring property or the street except
to make available for collection and then for only the shortest time reasonably
necessary to effect such collection. Incinerating trash or rubbish of any kind is
prohibited on any lot.
3.11.7 Machinery, Equipment, and Other outside Storage. No machinery or
equipment of any kind shall be placed, operated or maintained upon or
adjacent to any Lot except as otherwise being utilized for a maintenance or
construction of buildings, installation or improvements to landscaping.
Personal property other than barbeques and lawn and/or deck furniture may
not be stored outside a residence or garage unless totally screened from view
from neighboring properties.
3.11.8 Basketball Goals and Backboards. No basketball hoop, goal or backboard shall
be constructed or installed on any Lot without prior written approval of the
ARC.
3.11.9 Playground Equipment. No jungle gyms, swing sets, trampolines or similar
playground equipment which would be Visible From Neighboring Property
shall be erected or installed on any Lot without the prior written approval of
the ARC.
3.11.10 Lights and Noise. No spotlights, floods lights or other high intensity lighting
shall be placed or utilized upon any Lot which in any manner will allow light
to be directed or reflected unreasonably upon any other Lot. No radio,
television or other speakers or amplifiers shall be installed or operated on any
Lot so as to be audible from other Lots, the Common Area or streets.
3.11.11 Clothes Drying Facilities. Outside clotheslines or other outside facilities for
drying, airing or hanging clothes, sheets, blankets or towels shall not be
erected, placed or maintained on any Lot or residence.
3.11.12 Installation and Maintenance of Flags & Flag Poles. Must be submitted and
approved by ARC before installation. Please refer to ARC Guidelines for
installation requirements.
3.11.13 Animal Complaint Procedures. The following regulations deal with
commonly reported animal related problems but are not meant to be all
inclusive. Any written complaint received by the Association or HOAMCO
will be dealt with on an individual basis as to the merits of the complaint.
Approved by the Board of Directors – Updated March 2021 8• Vicious Dogs/Dog Attacks: Residents are required to immediately
report all incidences of dog attacks to the Prescott Animal Control
and the Yavapai County Sheriff’s Department.
• Barking Dogs. When a written complaint is received by the
Association or HOAMCO, the complaint shall be directed to seek
the help of the city of Prescott Animal Control department. Upon
presentation of proof that the Animal Control department either
took no action or did not solve the problem, the American Ranch
Compliance Policy may be initiated.
• If, however, written complaints are received by the Association or
HOAMCO from two or more residents who live in the vicinity of
the home in which the barking dog(s) resides, the Board may direct
that the Compliance Policy be initiated.
3.11.14 Parking. Overnight parking is NOT PERMITTED on any street in American
Ranch. Residents and guests must use the driveway, the garage or an
approved designated parking pad on their lot for parking. If daytime on-street
parking is necessary because driveway and garage parking is fully utilized,
parking is along on one side of the street only with Association approval. The
only parking allowed anywhere on a lot is in a garage, in a driveway or on a
designated parking pad which has been approved by ARC.
• RVs may be granted overnight parking from the Association or its
community manager for parking a total of four (4) nights per
month for the purpose of loading, unloading or cleaning, to be
taken one (1) night (24 hours) or two (2) nights (48 hours) periods
at a time (but not consecutively), at the option of the homeowner.
Every effort should be made by the RV owner to park in a
driveway or parking pad on the owner’s or host’s lot, or if that
space is not available on a cul-de-sac, or on a street. In the case of
on-street parking, the RV owner must provide as much clearance
as possible for passing vehicles and acquire a parking pass from
the community manager. RV owners are requested to make a
reasonable effort to minimize RV parking within American Ranch.
3.11.15 Towing of Vehicles. The Board shall have the right to have any Motor
Vehicle, trailer, camper shell, detached camper, boat, boat trailer, horse trailer
or similar equipment or vehicle which is parked, kept, maintained,
constructed, reconstructed or repaired in violation of the Project Documents
towed away at the sole cost and expense of the owner of the vehicle or
equipment. Any expense incurred by the Association in connection with the
towing of any vehicle or equipment shall be paid to the Association upon
demand by the owner of the vehicle or equipment. If the vehicle or equipment
is owned by an Owner, any amounts payable to the Association shall be
secured by the Assessment Lien, and the Association may enforce collection of
Approved by the Board of Directors – Updated March 2021 9said amounts in the same manner provided for in this Declaration for the
collection of Assessments.
3.11.16 Wildfire Protection. Open Burning Restriction. Owners are prohibited from
burning any materials on their lot with the exception of burning wood logs in
a wood burning unit as approved by the ARC Committee. Open burning of
trees, logs, stumps, leaves, grass, brush, or other debris is strictly prohibited.
American Ranch and the surrounding National Forest are located in an area
subject to extreme fire hazards.
4.0 RANCH HOUSE COMPLEX
The Ranch House Complex has been created to provide a place for resident gatherings to share the
American Ranch lifestyle, and includes the Great Room, the Billiards Room, the Game Room,
Kitchen, Pool, Fitness Center, Children’s Play Area, the Lake, Tennis Courts, Sand Volleyball Area,
and Basketball Court. It is important to respect others who are using any of the areas of the Ranch
House complex. Please note the Ranch House facilities are under 24 hour video camera surveillance.
Failure to comply with the rules or regulations may result in a fine or other significant remedy.
4.1 Ranch House Rules
4.1.1 Facilities hours of operation are from 6 AM - 10 PM, seven days per week.
4.1.2 The Community Manager Staff are typically onsite Monday-Friday to provide
assistance to owners.
4.1.3 During the hours of operation, a controlled access system is available for entry
into the Great Room, Billiards Room, Game Room, Fitness Room, and Pool
area.
4.1.4 Clean up. Please use consideration and clean up personal items after use.
4.1.5 Home Theater, Baby Grand Piano/CO feature, sound system programming-
please see the Community Manager Staff for special requests.
4.1.6 Kitchen - range, oven, microwave, coffee pot, BBQ Grill and other appliances
must be properly cleaned and turned off after use.
4.1.7 Skateboards, skates, scooters and bicycles may not be ridden under any
circumstances on any walkway or porch at the Ranch House, on the tennis
courts, sand volleyball area, or in the pool area.
4.1.8 Bicycles must be placed in the bike rack when using Ranch house facilities.
4.1.9 The Ranch House is Wi-Fi enabled. Please contact Ranch House office staff for
further instructions.
4.1.10 Smoking is not permitted except outdoors and away from the company of
non- smokers.
Approved by the Board of Directors – Updated March 2021 104.1.11 All children under the age of 5 must be accompanied by an adult at all times.
4.1.12 No pets allowed inside facilities (other than Personal Assistance Animals).
4.1.13 The Member Directory and Ranch facilities may not be used for business
solicitation, commercial purposes or political purposes without prior approval
of the Board.
4.2 Regulations for Ranch House Reservations for Resident Gatherings (exclusive
events). Members of the American Ranch Community Association (ARCA) may
reserve the Ranch House for private events for the entertainment of relatives and
friends. Members may not sponsor events for individuals who are not immediate
family members unless pre-approved by the Board of Directors. The member accepts
Full Responsibility for any and all actions of those present at the event. The
sponsoring member must also be present for the entire duration of the event. The
Ranch House is not permitted to be used for any commercial, for-profit business, or
political activities without specific approval from the Board of Directors. The Board of
Directors (BOD) reserves the right to decline rental of the Ranch House to any group,
organization, association, or member determined to be in non-compliance from a
previous Facility Use Agreement. A minimum of a forty eight (48) hour notice, during
business hours, is required to rent the Ranch House.
4.2.1 All reservations will be on a first-come, first-serve basis.
4.2.2 In consideration of others living at American Ranch, the Ranch House will
only be available for rental two (2) weekend days and two (2) week days per
month.
4.2.3 For large events (over 10 attendees), a proposal is to be submitted to the
Management Staff for consideration, including a fully-executed Facility Use
Agreement.
4.2.4 All American Ranch events will be scheduled through the Community
Management Staff.
4.2.5 The Facility Use Agreement, including specific event details, deposits and
fees, is to be submitted directly to the Community Manager or Manager’s
assistant.
4.2.6 The following dates are restricted from exclusive rental: Easter, Memorial Day,
4th of July, Labor Day, Thanksgiving and Christmas. Non-available dates shall
include any of the adjacent days when the holiday date creates a three day
weekend.
4.2.7 The Ranch House facility is rented for exclusive use for a fee of $100.00 per
hour, including time for set-up and take-down. Use of the pool and Ramada
facilities is open to all ARCA members and guests during regular hours except
for rare total facility functions that have prior Board of Director approval.
Approved by the Board of Directors – Updated March 2021 11Ranch house hours of availability are from 7:00 AM to 10:00 PM. Members
renting the facility will make a realistic estimate of the total time for set-up,
event and take-down. Payment is required in advance. In addition, a $1,000.00
refundable damage and cleaning deposit must be presented together with the
rental fee two weeks prior to the event (Check made payable to the American
Ranch Community Association). At the time the cleaning deposit and rental
fees are collected, the staff and Member will conduct a pre-event walk-
through to review event details, inspect the premises for any existing issues or
defects, and review post-event cleanup requirements. Post event checklist
shall be completed on the day following the event with an AR staff member
and must be signed by both member and AR staff. In no event will refundable
deposits be dispersed prior to a post event inspection by the AR Manager or
designated staff.
4.2.8 Following the event, facilities shall be cleaned per the checklist provided to the
member at the time of the pre-event walk-through. The facilities must be left
in presentable and satisfactory condition suitable for resumption of normal
use by the membership. Cleanup must be no more than 12 hours after the
event. Furniture or other items brought to the Ranch house for an event shall
in all cases be removed no later than 10:00 AM the following day of an
evening event (Including Sundays). Day events shall remove additional items
prior to leaving the premises. Rental damage deposit will be returned within
the week following the event as long as: 1) The facilities are cleaned in a
manner satisfactory to AR Manager or designated staff (requiring no
additional cleanup); and 2) There are no damages to the facilities, furniture, or
equipment as a result of the event and 3) The event is in compliance with the
rental agreement.
4.2.9 If the facilities are not properly cleaned or there is apparent damage, or the
event is found by the BOD to be in non-compliance, the deposit or a portion
thereof shall be automatically forfeited and the entire cost for any cleaning or
repairs shall be the sole responsibility of the Member who executed the
Facility Use Agreement. The Board of Directors reserves the right to charge a
Member for damage and loss over and above the cleaning or damage deposit.
4.2.10 Non-Compliance violations are as follows:
• Member Sponsor not present for entire event. (Excludes set-up and
take- down).
• Misrepresentation of activities on Facility Use Agreement.
• Significant number of guests in excess of that indicated on Facility
Use Agreement.
• Damage in excess of $1,000.
• Law enforcement officials required at event for any reason.
By signing the rental agreement, Member consents to the terms contained herein and agree to abide
by the following additional rules to the Facility Use Agreement:
Approved by the Board of Directors – Updated March 2021 124.2.11 No pets or animals are allowed within the Ranch House complex.
4.2.12 Member is responsible for providing his/her own cleaning supplies. Only
those approved and listed in the clean-up checklist shall be used.
4.2.13 Nothing is to be hung or attached to the ceiling fans, lights, chandeliers, or any
other fixture.
4.2.14 No nails, tacks, tape or staples are to be attached or placed on the walls, wood
or wood trim.
4.2.15 No glitter or confetti is to be used.
4.2.16 No soap, paint, wax or any other materials are to be placed on the glass
windows or screens. Any and all event decorations must be reviewed and
approved by staff at the pre-event walk-through.
4.2.17 Furnishings may not be moved without the express permission of the staff.
Any furnishings moved with permission shall be returned to their original
position after the event. Personal property left on site after the event shall be
held for a period of three days and will be considered abandoned if not picked
up within that time frame.
4.2.18 Kitchen appliances are to be used for warming only, not for full preparation.
The microwave must be cleaned, if used. The range top must be cleaned with
a smooth top cleaner provided by the clubhouse.
4.2.19 All trash containers and pails must be emptied and all party refuse and trash
must be hauled to the dumpster by Member.
4.2.20 Member shall be furnished with a cleaning check list and care instructions for
all facilities and appointments. Member shall be responsible for cleaning as
per the recommended instructions.
4.2.21 Dangerous Materials: Member shall not keep or have on the premises any
article or item of a dangerous, flammable, or explosive nature that might
increase the danger of fire on the leased premises or that might be considered
hazardous.
4.2.22 Music volume may not be audible on the inside of nearby houses.
5.0 TENNIS COURTS
5.1 Court reservations are one hour for singles, one and a half hours for doubles.
5.2 Players may forfeit their court if more than 10 minutes late for their scheduled
reservation.
5.3 Courts may not be available during scheduled events.
Approved by the Board of Directors – Updated March 2021 135.4 Pets are not allowed on the courts.
5.5 Rubber soled shoes required.
5.6 Skateboards, skates, scooters and bicycles may not be ridden under any
circumstances and are not allowed on the courts at any time.
6.0 LAKE
In addition to the beauty provided by the lake at American Ranch it also is a holding reservoir for
recycled water from the “Domestic Water Improvement District”. The lake is the source of water for
irrigation that takes place around the Ranch House Complex.
6.1 Swimming or wading in the lake is prohibited. This restriction includes dogs.
6.2 Please ensure all fishing items are removed when fishing is complete. Extra care
should be taken to make certain no fishing hooks are left on the property.
6.3 The lake at American Ranch is a catch and release fishing lake.
7.0 POOL
The pool at American Ranch may have numerous residents simultaneously using the facility. Early
morning and late afternoon will likely be the least crowded.
7.1 There are no lifeguards at the American Ranch pool, therefore owners and their
guests use the pool and facilities at their own risk. Members may not have more than
5 pool guests per lot. Exceptions may be granted by the Community Manager for a
limited number of immediate family members.
7.2 Jumping the fence may result in suspension of pool privileges.
7.3 Residents are responsible for the safety of their children and guests.
7.4 A shower before entering the pool is requested and encouraged.
7.5 Glass and breakable objects are not allowed in pool area.
7.6 No running on pool decks.
7.7 No diving. (Pool depths between 3’- 4’)
7.8 Open umbrellas must be returned to the closed position before leaving the pool area.
7.9 Personal items should be stored in lockers. Please bring your own lock. Do not leave
items in lockers overnight. They will be place in lost and found if left. Storage is only
for use while at the pool. Do not leave locks on lockers if not in the pool area.
Approved by the Board of Directors – Updated March 2021 147.10 Over-sized inflatable of floatation devices, including, without limitation, automobile
inner tubes, surfboard, and floating chairs, are not permitted in the swimming pool.
7.11 Food and beverage (no chewing gum) is allowed in designated areas.
7.12 Smoking is not permitted at the pool area.
7.13 No pets are allowed inside the pool or pool house area.
7.14 Those who are not toilet trained or who are incontinent must wear diapers designated
for swimming purposed while in the water.
7.15 Children under 14 years of age are not permitted in pool area without a supervising
adult (over the age of 17 present).
7.16 Proper swim attire is required and is not permitted in the Ranch House.
7.17 Pool hours are from 6:00 A.M. to 10:00 P.M.
7.18 Pool privileges may be suspended due to violation of any pool area rules.
8.0 FITNESS ROOM
The Fitness Room is a small but well equipped facility for use by Residents at their own risk. Guests
limited to no more than 2 per lot. Hours are from 5:30 am to 10:00 pm.
8.1 Prior to use, a fully-executed Release Indemnity Agreement must be on file at the AR
office.
8.2 For their safety, children under the age of 5 are not allowed in the Fitness Room.
8.3 Children from the ages of 6 through 13 must be accompanied by an adult.
8.4 Please wipe off equipment after use.
8.5 Use of cardiovascular equipment is limited to 30 minutes when other residents are
waiting.
8.6 Return weights, dumbbells and miscellaneous weight room equipment to their
proper place after use.
8.7 Appropriate attire is required.
8.8 Room temperature is controlled remotely and decided by a consensus of fitness room
users.
8.9 Fitness room hours are 5:30 a.m. to 10:00 p.m.
Approved by the Board of Directors – Updated March 2021 159.0 CHILDREN’S PLAY AREA
The Children’s Play Area at American Ranch is restricted to children 13 years old and under.
9.1 Parental supervisor is required and residents use this facility at their own risk.
9.2 Please report any “wear and tear” issues to the Community Manager.
10.0 TRAIL RULES
The American Ranch trail map outlines trail uses and restrictions for pedestrians as well as
equestrians. (Attachment II)
10.1 Walkers, runners, bike riders and horse riders should stay to the right of the trail.
10.3 AQHA Trail Etiquette - Click here for AQHA Trail Riding Etiquette for Horse and
Rider.
10.6 Motorized vehicles are not allowed on American Ranch trails with the exception of
vehicles used by maintenance, landscaping, sanitary district and the Manager, unless
you have Manager or Board approval. Horses are allowed only on trails designated as
Equestrian Trails on the American Ranch Trail Map.
10.7 Equestrian animals are only permitted on equestrian approved trails.
10.10 Residents are welcome to walk their dogs on the Ranch trails provided animal waste
is removed and animals are on a leash.
10.11 Equestrian riders shall use common sense in crowded areas or when encountering
another horse, dog, human or wild animal on a trail. (Cantering, galloping and
trotting on a crowded trail can endanger everyone.) Please use caution when
determining the speed of your horse on the trails.
10.12 Horses always have the right of way on equestrian trails. Horses are not permitted on
non-equestrian trails.
10.13 Even though horses have the right of way on ALL equestrian trails, not everyone may
know this. If you can yield to your neighbors on foot or bicycle then do so. Please
remember to be kind and courteous while doing so, yelling or using foul language is
not permitted.
10.14 To avoid accidents, announce your intention to pass other trail users, and reduce
speed if you are moving faster than a walk in order to pass safely.
10.15 We encourage you to carry a cell phone while on the trail in case of an emergency
Approved by the Board of Directors – Updated March 2021 1611.0 ROADS
American Ranch Roads and the adjacent easement are private and owned by the Community
Association. They are used not only by motorists but also by runners, walkers and bicyclists. In some
areas horses are not allowed because of limited sight as a result of blind curves and hilly conditions.
11.1 Maximum speed is 25 mph.
11.2 Members may not accost, waive down, flag down, stop or confront drivers on
community roads for any reason. The Association owns the roads. Members have no
legal right to use such roads for the purpose of enforcing the governing documents of
the Association.
11.3 Motorists must stay to the right at all times and be alert to blind curves and hilly
conditions.
12.0 RANCH CAMP
The Ranch Camp has been created to provide a place for Resident gatherings to share the American
Ranch lifestyle, and includes the Tipi Camp Sites, Tree Forts, Sports Field, Outdoor Grill and Fire Pit,
and Restrooms. It is important to respect others who may be hosting a private event in one of the
areas provided at the Ranch Camp. Dogs are allowed at the Ranch Camp if residents have their pet
on a leash and remove pet waste immediately.
12.1 Tipi Camp Sites
12.1.1 All activities at the Ranch Camp are at your own risk. An American Ranch
Release of Liability must be signed and on file prior to use.
12.1.2 Tipi camp sites are for everyday use for American Ranch residents.
12.1.3 Please call the Ranch office at (928) 777-0561 to reserve a Tipi camp site.
12.1.4 Tipi reservation forms must be returned to the Community Manager or
Manager's assistant at least two (2) days prior to use.
12.1.5 All residents must keep camp sites clean. Please be sure to keep all food
inside of durable and sealed containers to avoid attracting animals to your
camp site.
12.1.6 Use consideration for other campers and residents by keeping music, lights,
and fires down or off after 10:00 PM.
12.1.7 Children must have parent or adult supervision before entering the Tipis.
12.1.8 Music volume may not be audible on the inside of nearby houses.
12.2 Fire Consent - American Ranch and the surrounding National Forest are located in an
area subject to extreme fire hazards.
Approved by the Board of Directors – Updated March 2021 1712.2.1 Fires - All campfires must be approved by the Central Yavapai County Fire
District prior to camping. Call (928)777-0561 for proper paperwork and
consent by Community Manager or Manager's assistant.
12.2.2 All restrictions by the Forest Service or Fire Department will be adhered to at
the Ranch Camp.
12.2.3 All fires must be completely out after use. Water is available at the Ranch
Camp standpipes.
12.2.4 Children must be supervised by an adult at all times around campfires.
12.2.5 Campfires are limited to fire pits only for warming fires and cooking.
12.3 Sports Field - Sports field may be reserved for group use. Please check schedules for
planned community events by calling (928) 777-0561.
12.4 Tree Forts - Tree forts are for the enjoyment of residents and their children and
guests. Use of the tree forts is at your own risk.
12.5 Restrooms - Please leave restrooms as clean as possible. If the restrooms need
attention, please call the Ranch office at (928) 777-0561.
13.0 COMMUNITY GARDEN
The Community Garden at American Ranch is regulated by residents who have garden plots.
13.1 The community garden is for use by American Ranch Property Owners only.
13.2 A fee of $75 is required to help cover consumable garden expenses.
13.3 Something is to be planted in a garden plot by May 15th and will be planted all
summer long.
13.4 If a member must abandon a plot for any reason, they will notify Management.
13.5 Weeds will be kept at a minimum and the areas immediately surrounding the
member plot if any will be maintained.
13.6 If a member plot becomes unkempt, member understands they will be given one
weeks’ notice to clean it up. At that time, it will be re-assigned or tilled in.
13.7 Trash and litter will be kept out of the plot, as well as from adjacent pathways and
fences.
13.8 The fall cleanup of the garden will be supported by all garden members.
13.9 Tall crops will be planted only where they will not shade neighboring plots.
Approved by the Board of Directors – Updated March 2021 1813.10 Member will pick only own crops unless given permission by another plot user.
13.11 Fertilizers, insecticides, weed repellents or chemicals not certified as organic will not
be used.
13.12 Member agrees to volunteer hours toward community gardening efforts.
13.13 Pets are not to enter the garden.
13.14 Member is responsible for all garden costs, including seeds, fertilizer, mulch etc.
Irrigation will be managed by the Association and will be the Member’s responsibility
inside of the bed. Do not change or touch irrigation timers.
13.15 Member understands that neither the garden group nor owners of the land are
responsible for member actions. Member therefore agrees to hold harmless the
garden group and owners of the land for any liability, damage, loss or claim that
occurs in connection with use of the garden by member or any member guests.
14.0 EQUESTRIAN CENTER
Equestrian Center Rules and Regulations may restrict and govern the use of the Equestrian Center
Amenities by any Member, Occupant, Boarder or Resident; provided, however, that the Equestrian
Center Rules and Regulations shall not be inconsistent with CC&R’s, the Articles or the Bylaws.
Upon adoption, the Equestrian Center Rules and Regulations shall have the same force and effect as
if they were set forth in and were a part of the Declaration of Covenants, Conditions, Restrictions,
Reservations and Easements for American Ranch Community Association.
It is the guiding principle of the American Ranch Equestrian Center that horses are treated with
kindness. Gentle and humane treatment of horses is the primary concern of our staff and this policy
will be enforced at all times. For purposes of these Rules and Regulations, all capitalized terms have
the meaning as defined in the Association’s Declaration and Boarding Agreement unless otherwise
defined herein.
Furthermore, it is the policy of the American Ranch Equestrian Center to create and maintain an
environment free of harassment. The Association will not tolerate hostility or favoritism toward an
individual based on race, color, creed, sex, national origin or age. Furthermore, the Association will
not tolerate hostility toward any individual.
14.1 The Equestrian Center is for the exclusive use of ARCA Members and Residents in
good standing, Boarders in good standing, and guests of those Members, Residents,
and Boarders when accompanied by the Member, Resident, or Boarder. Unless
specifically approved by the Manager, no one else is permitted at the Equestrian
Center.
14.2 Members, Residents, and Boarders are responsible for the conduct of their guests
while at the Equestrian Center and Association property. Members, Residents, and
Boarders are responsible for ensuring their guests comply with these Rules and
Approved by the Board of Directors – Updated March 2021 19Regulations. Any guest’s violation of these Rules and Regulations will be imputed to
the Member, Resident, or Boarder.
14.3 The horse owner(s) (“Owner”) understands that the Equestrian Center is to be a
suitable place for the entire family of all horse owners and that no belligerent,
malicious, vulgar, profane, or otherwise objectionable conduct or language will be
tolerated.
14.4 Each User must sign a Release of Liability on their first ride or visit to American
Ranch Equestrian Center and this Release must be on file with the Manager prior to
using American Ranch equipment or facilities. Liability Waivers must be re-executed
on an annual basis for ongoing Equestrian Center Users.
14.5 All Boarders must have signed and have in full force and affect the most current
version of a Boarding Agreement. An Owner who fails to sign the most current
version of a Boarding Agreement within 15 days of receipt will not be allowed to
board the horse. If an Owner is currently a Boarder, failure to sign the current
Boarding Agreement will be deemed a violation of these Rules and Regulations.
14.6 When visiting the Equestrian Center, please remember horses are sensitive to loud
noises. No shouting, yelling or running in the facility.
14.7 No bicycles, motorcycles, scooters, Segway’s or off-road vehicles are allowed inside
the barns. Exception will be made for barn management’s equipment.
14.8 No children under 14 are allowed inside the Barns without adult supervision.
Children of Boarders may enter the barns; however, Boarder accepts full
responsibility for their minors.
14.9 Keep young children in hand at all times! They can easily frighten the horses and
create dangerous conditions for themselves and the animals.
14.10 Use of the Hot Walkers and Round Pen is limited to 30 minutes and Turnouts are
normally shared but are limited to 30 minutes. Owners must remain with their horses
while the horses are in the Hot Walker or in the Round Pen. Horses turned out by
staff will be turned out in a designated turnout based off of the need for the day. A
sign will be posted while the turnout is in use by staff; please do not use the turnout
when the sign is posted.
14.11 Users must remain at the equestrian center while their horse(s) is turned out.
14.12 The round pen is not permitted to be used as a turnout at any time.
14.13 The covered arena is not to be used as a turnout.
14.14 No tying or hanging anything over the pipes over the stalls.
14.15 No User or User’s agent shall feed, turn-out, walk, work, ride, saddle, injure, whip,
harass, or otherwise use or interact with any other horse, at the Equestrian Center
Approved by the Board of Directors – Updated March 2021 20without permission of Equestrian Center or that horse's owner. Written permission
may be required.
14.16 Horses must not be loose at the Equestrian Center.
14.17 Horses must be controlled at all times by reins or by halter with attached lead rope
when walking in the Equestrian Center Barn areas and when walking to the Wash
Rack. Over neck lead ropes are not an acceptable means of control, but may be used
as a temporary means of control before a halter is placed on the horse.
14.18 Horses must not be left unattended at the Wash Racks or Cross Ties.
14.19 Remove your horse’s manure after using Cross Ties and Wash Racks.
14.20 Do not tie horses to the stall bars, sliding stall doors or inside the arena fence, as this
is dangerous.
14.21 Non-Boarders may participate in lessons and other activities at the Equestrian Center
when accompanied by a Member, Resident, Boarder, or when invited by the
Manager. The Manager may ask any non-Boarder to leave the Equestrian Center at
any time.
14.22 All riders are encouraged to wear Helmets. Riders who choose not to wear Helmets
must sign a Helmet Waiver.
14.23 Helmets must be worn by riders when jumping.
14.24 No Boarder is permitted to hire an outside contractor for stall cleaning, feeding or
grooming.
14.25 Children under 14 years of age are required to wear a Safety Helmet when riding at
American Ranch.
14.26 Please contact the Manager or the Assistant Manager with any problems pertaining to
your horse’s stall or feed. Do not interfere with the responsibilities or duties of the
staff.
14.27 American Ranch is not responsible for missing items. To report a missing item,
contact the onsite Administrator (928) 777-0561. Personal articles found by staff will
be held in the office for one month and will be donated thereafter.
14.28 Dogs shall be on a leash at all times.
14.29 Equestrian Center hours are between 6:00 a.m. and 10:00 p.m. every day. Access is
limited to that time period unless emergency circumstances (such as a sick horse that
is being boarded in the Equestrian Center) require otherwise. To be allowed access
anytime between 10:00 p.m. and 6:00 a.m., an Owner must receive prior written
approval from Equestrian Center staff, and the reason for such access must be an
emergency. Lights in the covered arena are available until 10:00 p.m.
Approved by the Board of Directors – Updated March 2021 2114.30 Smoking is not permitted at the Equine Center. Smoking is only allowed in an
Owner’s personal vehicle.
14.31 All Members shall refrain from harassing other members, Board members,
management staff, and contractors of the Association. Members shall not in any way
harass, threaten, or otherwise attempt to intimidate any Member, Board member,
management staff, or contractors of the Association.
14.32 All Members, Residents, and Boarders shall show respect to fellow Members,
Residents, and Boarders, Board members, and management staff.
14.33 All Members shall refrain from interfering with the duties of Board members,
management staff and contractors of the Association. No Owner shall interfere with
the duties of the management staff or any contractor performing a contract in process.
All communications with contractors must go through the President of the Board or
management, or must otherwise be in accordance with Board policy.
14.34 All Members, Residents, and Boarders shall report any inappropriate and
discourteous conduct, or conduct to be believed to be in violation of this Policy,
according to procedures established by the Association.
14.35 Boarders or Residents are not allowed to take hay from the hay barn or from the
Ranger.
14.36 Boarders or Residents are not permitted in the hay barn without Manager approval.
14.37 Resident Owners in violation of these Rules shall be subject to the Compliance
Procedures set forth in the American Ranch Rules, Regulations, Policies and/or
termination of the Boarding Agreement, if applicable.
14.38 Upon termination of the boarding agreement, by either party, the Owner shall pay all
expenses due and owing, including any fines, and remove the Horse from the
Equestrian Center. All unpaid balances as of the termination date will constitute a
lien as allowed by this agreement, Section U. If the Owner fails to remove the Horse
or has failed to pay all amounts owing by the termination date, the Association may
elect to retain the Horse, in which case the Owner will be charged a Special Use Fee of
$20.00 per day intended to cover the costs of Basic Services. A fine may also be
charged in addition to the Special Use Fee. The Special Use Fees and fines, if any, will
be considered a lien as allowed by this Agreement, Section U.
14.39 All equestrian trainers who use, give instruction, ride their horse for training
purposes or a student’s horse for training purposes, or train in any way at the Equine
Center are required to have equine liability insurance. The Association shall be listed
as an additional insured with adequate liability coverage per the Manager. A copy of
the liability insurance shall be required and must be given to the Association prior to
the trainer giving any lessons or riding within the Association.
14.40 The Equine Lockdown/Quarantine Protocol is recommended by the Association’s
Veterinarian and/or the Arizona Department of Agriculture. If the potential health
Approved by the Board of Directors – Updated March 2021 22hazard meets the protocol requirements for a lockdown or quarantine it will be
communicated by the American Ranch Manager to all Members and Boarders of
American Ranch. All Members and Boarders shall adhere to the lockdown or
quarantine order whether they are boarding at the Equestrian Center or house their
horses on their individual lot. If a Member and/or Boarder does not comply, penalties
can be assessed and future boarding of horses at the Equestrian Center could be
denied.
• All horse Owners shall be notified of any quarantined animal(s) via e-mail
or text.
• Horses that are quarantined are not permitted to use the hot walker, round
pen, wash racks, turn outs, or any other shared areas. If your horse needs
to be turned out, Management will arrange for a turn out area to be used
at agreed upon times and dates.
• Horses that are quarantined will be fed last and stable areas cleaned last
by the Equestrian Center staff.
• Only quarantined horse owners or their agents are to handle quarantined
horses and neither should handle any other horses at the boarding facility
until they have followed a sterilization protocol. See Management for a
copy.
14.41 Equestrian Center Trailer Parking lot is available for Equestrian trailers by reservation
only through management. Members are required to sign the trailer parking liability
waiver. Non equestrian trailers are not permitted.
14.42 Rental for exclusive use of the Covered Arena at the Equestrian Center for ARCA
Members is $35.00 per hour including time for set up and take down. Maximum
allowed for rental per day is three (3) hours. In consideration of others living at
American Ranch, the Covered Arena will only be available for rental four (4) days per
month.
14.43 Any and all motorized vehicle(s) for equine activities shall be limited to the Outdoor
Arena and are prohibited in the Covered Arena. Excluding equipment required for
use for maintenance of the Covered Arena.
14.44 The Equestrian Center includes such facilities as boarding stables for horses, corrals,
storage barns for feed, hay and equipment, equestrian event facilities, offices and
meeting rooms and living quarters for an Equestrian Center employees. Each owner,
Lessee and Resident, for himself and his family, invitees and licenses, acknowledges,
understands and agrees that activities at the Equestrian Center may create noise,
odors and dust and attract insects associated with horses.
Approved by the Board of Directors – Updated March 2021 2315. COMPLAINT AND VIOLATION PROCESS
The Enforcement Procedures for violations of the American Ranch Community Association
Declaration, the Bylaws, the Rules and Regulations and the other governing documents of the
American Ranch Community Association shall be imposed according to the procedures set forth as
follows:
15.1 Any Member, Board Member or agent of the Association may file a Complaint against
another Member for violation of any provision of the Association governing
documents by such other Member, his family, tenants or guests. A Complaint must be
in writing, must be signed, dated and must include a description of the alleged
violation of the community documents and the identity of the alleged violator, if
known. A Complaint from a Member is considered filed when the written Complaint
is received (i) by a Member of the Board or a Board Member or (ii) by the
Association’s management company. A copy or record of all Complaints shall be
provided to the Board. Any Complaint received by the Association shall be
forwarded to the Association’s management company, HOAMCO and the Board. In
all cases where HOAMCO other than the Board receives the Complaint, the recipient
thereof shall forward a copy of management company the Complaint to the Board.
Upon its receipt of a Complaint, HOAMCO shall take the following action (i)
immediately if it determines that the complained of situation constitutes an
emergency requiring immediate action, or (ii) within ten (10) business days of its
receipt of a Complaint if it determines that the complained of situation does not
constitute an emergency requiring immediate action:
15.1.1 Conduct an investigation of the Complaint to confirm that there is reason to
believe that the conditions complained about actually exist, and
15.1.2 If the management company determines that there is reason to believe that the
conditions complained about actually exist, it shall attempt to contact the
Member and try to resolve the Complaint informally.
15.1.3 If the violation is informally resolved, HOAMCO shall document in writing
for the related Member file what the alleged violation was and how the issue
was resolved. If HOAMCO is unable to resolve the violation informally, the
following enforcement process shall be begun.
15.2 GENERAL: These Enforcement Procedures are intended as a guideline for the
Association. Excepting only the amounts set forth in the Fine Schedule as to any
particular violation by a Member, the Board retains the right to vary the enforcement
process when it in its sole discretion determines that any such variance is appropriate.
The Board further retains the right to amend or replace all or any portion of these
Enforcement Procedures. The assessment of fines by the Association does not relieve
the Member from the obligation to correct the violations or comply with Association
governing documents. These Enforcement Procedures and the remedies set forth
herein do not constitute an election of remedies by the Association which reserves all
such remedies available at law and in equity. The Association shall have the right to
enforce the Association governing documents through any other remedies available
Approved by the Board of Directors – Updated March 2021 24to the Association, including court action, concurrently with the Enforcement
Procedures set forth herein.
15.3 COURTESY NOTICE (First Notice): In the event that HOAMCO or its agent
determines that a violation of the Association’s governing documents exists and such
violation is not informally resolved, a written Courtesy Notice may be sent by first
class mail to the Member at the mailing address as it appears on the records of the
Association at the time of notice. No fine will be imposed with this notice. Consistent
with Arizona law as may be amended, the Courtesy Notice shall include at a
minimum the following information:
• The provision of the governing documents that has allegedly been
violated.
• The date of the violation or the date the violation was observed.
• The first and last name of the person or persons who observed the
violation.
• The date by which the violation must be corrected (21 calendar days).
• A description of the process the Member must follow to contest the
courtesy notice.
• Notice of the Member’s right to petition for an administrative hearing with
the Arizona Department of Real Estate pursuant to A.R.S. § 32-2199.01.
• Notice of possible suspension of amenities cards and/or specific areas
of the community if violation continues.
15.4 VIOLATION NOTICE (Second Notice): If the violation is not corrected within the
period set forth in the Courtesy Notice, a Violation Notice may be sent to the Member
via first class mail. The Violation Notice shall include at a minimum the following
information:
• The provision of the governing documents that has been violated.
• The date of the violation or the date the violation was observed.
• The date of any Courtesy Notice.
• The date by which the violation must be corrected (10 calendar days).
• A description of the process the Member must follow to contest the
violation notice.
• The right of the Member to petition for an administrative hearing on the
violation in the Arizona Department of Real Estate pursuant to Arizona
Revised Statutes § 32- 2199.01.
• Notice that a fine in an amount to be determined in accordance with the
Fine Schedule may be imposed for failure to correct the violation by the
required deadline.
• Suspension of amenities cards and/or specific areas of the community.
15.5 FINE NOTICE (Third Notice): Depending on the violation, the Board in its sole
discretion may determine that a Courtesy Notice and/or a Violation Notice
will not be sent to the Member and may commence the enforcement process
Approved by the Board of Directors – Updated March 2021 25You can also read
