After-School Activities Parent Handbook 2020-2021
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After-School Activities
Parent Handbook
2020-2021
STAY CONNECTED
www.sisd.ae + 971 (0)4 375 0600 info@sisd.ae
Table of Contents
Introduction 3
Internal & External ASAs 4
Child Care 5
SISD School Teams 6
Registration Process 7
2020/2021 Early Years and Primary Calendar 8
2020/2021 Secondary Years Calendar 9
Important Rules and Regulations 10
CHQ: ASA Management Software 13
CHQ: ASA Registration 15
Important Contacts 20
Holiday Camp Schedules 21
2
Introduction
VISION
The Swiss International Scientific School
in Dubai is a leading international school
where future generations are inspired to
become confident and enthusiastic
lifelong learners, ready to embrace the
opportunities and challenges of a global
world.
MISSION
SISD provides an inspiring, inclusive, and challenging learning environment while celebrating
academic excellence. We encourage and support all our students to become successful, global
minded, enthusiastic lifelong learners who will confidently take advantage of future opportunities
and help make a difference. Together with our teaching staff and parents, we support our students
to develop fully their potential in a motivating, multilingual and international learning environment.
VALUES
Our students are encouraged to attend the school’s after-school activities (ASAs) as these provide
our students with the opportunity to be active, learn new skills and have fun enriching their learning
experience beyond the classroom.
Students are able to choose from a wide range of daily activities. We aim to provide engaging
activities and clubs tailored to meet the needs of each age group.
OUR TEAM
Rob Duncan
Head of Sport
@sisd.ae
*Child Care managed by Early Years Leadership Team
3
Internal & External ASAs
INTERNAL ASAs
Internal after-school activities are delivered by SISD teachers and are free of charge (in some cases, a small fee might
be charged for equipment).
Depending on availability students are allowed a maximum of TWO INTERNAL ASAs.
Early Years : Sunday, Tuesday, and Wednesday (teachers meet on Mondays & Thursdays)
Primary Years : Sunday, Wednesday, and Thursday (teachers meet on Mondays & Tuesdays)
Secondary Years : Sunday, Monday, Wednesday, and Thursday (teachers meet on Tuesdays)
IMPORTANT: NO INTERNAL ASA TAKING PLACE DURING 20-21 SCHOOL YEAR
REGISTRATION
Registration is done on CHQ (our ASA Management Software - Please see below sections of document for
instructions) on a first come, first served basis, with priority. This means that the software will actually take into
account all registrations to allocate Internal ASAs according to all requests, available places and priorities parents
have chosen. This is meant to be fair to everyone.
EXTERNAL ASAs
External after-school activities are offered on SISD campus by verified external providers, whose fees vary for each
ASA. On a general note when registering with an external ASA provider, parents are entering into a direct
agreement with the provider and not SISD. We therefore expect any issues to be resolved directly between the
parents and the provider. However, SISD does appreciate and welcomes feedback on what is happening so that we
can ensure all matters are dealt with promptly and that our providers are providing good and quality service to our
students/families.
Students can participate in as many EXTERNAL ASAs as they wish.
IMPORTANT: ASA offered to all grades except PreKG
REGISTRATION
Registration is done directly with each provider by phone or by e-mail at any time during the indicated dates below.
Registration is on a first come, first served basis and places are reserved by the external providers only once they have
received full payment.
SEASON 1 : Registration opens on September 10th, 8AM. Deadline for registration: September 15th, 5PM (PY and SEC only)
SEASON 2 : Registration opens on November 23rd. Deadline for registration: November 26th, 5PM
SEASON 3 & RAMADAN : Registration opens on March 21st. Deadline for registration: March 23rd, 5PM
4
Child Care
AFTER-SCHOOL CARE
AFTER-SCHOOL CARE is a free service that is managed by the Early Years Leadership team and offered from
Monday to Thursday to families with children in PreKG to KG2 from 14:15 to 15:30
REGULAR AFTER-SCHOOL CARE WILL BE AVAILABLE FROM A 0th TO JUNE 30th AND WILL REQUIRE
REGISTRATION PER SEASON.
From 30th August to 17th September, After-School Care will be offered from Sunday to Thursday to families with
children in PreKG to KG2 from 14:15 to 15:30.
REGISTRATION
Registration is done for the whole season on CHQ on a first come, first served basis, with priority. This is meant to be
fair to everyone.
ONLY CHILDREN WHO ARE
SEASON 1 : Registration opens on August 19 and closes on August 25 .
th th REGISTERED FOR CHILD
SEASON 2 : Registration opens on November 17th and closes on November 19th, 5PM CARE CAN ATTEND THE
SEASON 3 : Registration opens on March 17th and closes on March 18th, 5PM
SCHEDULED CHILD CARE
SESSIONS. IF A CHILD IS
RAMADAN : NO AFTER-SCHOOL CARE
REGISTERED BUT DOESN'T
ATTEND REPEATEDLY, WE
WILL CANCEL THEIR
REGISTRATION TO FILL A
SPOT THAT IS NOT BEING
USED.
OR INQUIRIES / CONCERNS REGARDING AFTER-SCHOOL CARE PLEASE CONTACT:
I Early Years @sisd.ae
5
SISD School Teams
COMPETITIVE INTER-SCHOOL
• SISD is registered in the Du ai Af liated School
Sport Association (DASSA).
• Competitive teams are offered from grade 2.
• Our teams are coached by volunteer teachers
who have a passion for sport and competition.
• ur teams often re uire more exi ility than
regular ASAs. Although we attempt to have a
set schedule there can e times where xtures
need to be adjusted. Additionally, pick up is
usually required as competition endings do
not always fall in-line with the ASA late bus
schedule.
• Transport to and from competitions is provided
for free by SISD.
• A team uniform is required at an additional
cost. SEASON 1
• Our coaches host trials prior to ASA sign up
and student athletes are selected based on *Not available in Season 1
skill, behaviour, effort, and commitment.
• Student-athletes will represent SISD in
competitions against other UAE schools and
are e expected to adhere to the SISD Team
Policy. SEASON 2
*Not available in Season 2
GENERAL INFORMATION
Rules, regulations and codes of conduct for all DASSA
competitions can be found at www.dassasport.org
Please refer to the Team section of the SISD website
(http://sisd.ae/school-teams/) for schedules,
rosters, policy documents and general PE and SEASON 3
Teams information.
*Not available in Season 3
6
Registration Process
PHASES SEASON 1 SEASON 2 SEASON 3 Ramadan
VIEWING PHASE
November 1st from from
Parents are able to view the ASA, Child Care and SISD Teams N/A
schedules online on CHQ to prepare for registration. Please November 16th March 16th March 16th
note that registration is not open during this period.
TEAMS TRIALS
Students are able to take part in trials for SISD Team with
the PE Department. Please note that registrations for
Teams activities is at the discretion of the PE Teachers.
OFFICIAL TEAMS LISTS
The lists of SISD Teams are publicized so parents can see
which SISD Teams their children have been allocated. This
will assist parents in deciding which INTERNAL and then
EXTERNAL ASAs they can apply for.
SIGN UPS (INTERNAL ASAs and AFTER-SCHOOL CARE)
Parents can register their children online for Internal ASAs
and After-School Care
PROCESSING
All registrations are taken into account to confirm the lists
of INTERNAL ASAs and AFTER-SCHOOL CARE.
OFFICIAL INTERNAL ASA LIST
The lists of Internal ASAs and After-School Care are
publicized so parents can see which ASAs their children
have been allocated. This will assist parents in deciding
which EXTERNAL ASAs they can apply for.
EXTERNAL ASA SIGN UP September 10th
External ASAs open for registration. (Strictly by phone or November 22nd March 21st ---------------
(PY and SY only)
online only.)
ASA DEADLINE TO PAY & REGISTER
Registration for EXTERNAL ASAs is only confirmed once
payment has been received by the relevant external providers. September 15th December 3rd March 24th March 24th
Please note that payment is not made through SISD but 7:30AM - 9:30AM 7:30AM - 9:30AM 7:30AM - 9:30AM 7:30AM - 9:30AM
directly with the external providers. External providers will add
your children on CHQ once they have received your
payments.
SIGN UPS (CHILD CARE) A th
November 22nd March 21st ---------------
th
Parents can register their children online for A 5 December 3rd March 24th
DEADLINE TO INFORM MAVERICK (bus
provider) of the bus schedule. (Early vs. late bus for each September 17th December 8th March 24th March 24th
day)
ASA SEASONS
ASAs are scheduled to take place during this period on
each school day. September 20th January 3rd May 16th April 1 th
Parents are however requested to check CHQ carefully as December 10th March 25th 30th May 11th
there might be an occasion when ASAs are not running
although the school is open. Non-ASA days are also
viewable on the General School Calendar
* All dates are subject to change and parents will be informed beforehand.
7
Important Rules
& Regulations
FAILURE TO FOLLOW THESE RULES MIGHT RESULT IN EXCLUSION FROM ASA PROGRAMME
ASA & STRYX OFFICE HOURS
For all admin work: 8AM - 12PM
For all STRYX External ASAs registration and payments: Sundays to Thursdays, 8AM - 12PM (except Mondays)
Please note that in the afternoon we are not always available in the office due to ASA transitions & operations.
REGISTRATION
Registration for ASAs is done for the whole Season. Although in some exceptional cases, we might have to remove a student from
an ASA (internal or external), it does not guarantee that we can add him/her to another ASA.
A new student arriving during the school year will be offered to join internal and external ASAs, which have available spaces (this
cannot be guaranteed). Pro-rated fees will only be applied to external ASAs for new students joining the school in the middle of the
Season.
Furthermore, pro-rated fees will not be applied for students who are in the school since the beginning of the Season and wish to join
an external ASA after the Season has started. To avoid this kind of situation and to allow for a smooth registration process, please
follow registration deadlines.
NOTE: Parents must check the regular PE Swimming Classes schedule before signing up their children to swimming ASAs to
avoid doubling up swimming sessions in the same day. Due to the current situation no PE Swimming classes will be offered until
further notice, subject to KHDA approval.
NOTE TO PreKG PARENTS: Please understand PreKG students might not be ready to participate in ASAs, especially several
times per week. Although it is the parents judgement to decide whether they want to register their children in ASAs or not, ASA
teachers and providers have the right to refuse a child if they feel he/she is not ready, too tired, or just not enjoying an ASA.
DEADLINES
Please respect deadlines. If you miss deadlines, ASA registration will not be guaranteed and your children will not
be able to participate in ASAs.
CHANGING OF ACTIVITIES
In general, no changes are permitted in the middle of the season. In some exceptional cases, a child may be allowed to
change their schedule, subject to availability and under the following provisions:
• When transferring to another activity that is the same amount as the current one, no additional payment is required.
• If transferring from one STRYX activity to another and the amount of the current activity is less than that of the
new activity, parents must pay the difference.
• If transferring from one STRYX activity to another and the amount of the current activity is more than that of the
new activity, no refund will be given.
• Lastly, if transferring from a STRYX activity to a non-STRYX one (or vice-versa), parents must pay the full
amount for the new activity regardless of how many sessions are remaining for the season, and only the
remaining sessions of the previous activity will be refunded.
EQUIPMENT / ATTIRE
Every child is expected to come to every lesson with the appropriate attire and equipment. Failure to do so will result in the child not
being accepted in the ASA. No refunds will be offered in such cases. This is especially true for sports ASAs for which children need
to have their sports clothes, shoes and, in the case of tennis, their own racquets.
Children are allowed to wear their SISD sports uniform on days they have sports ASAs.
For swimming ASAs: due to KHDA restrictions for changing room usage, swimsuit must be worn by the student under the
uniform during the day.
10
Important Rules
& Regulations
FAILURE TO FOLLOW THESE RULES MIGHT RESULT IN EXCLUSION FROM ASA PROGRAMME
OUTDOOR ACTIVITIES
Please keep in mind that outdoor activities like football and tennis will be held outdoors for the whole season and
some sessions might happen during hot days. Sessions will not be moved indoors (due to limited indoor spaces)
and no refunds will be awarded for sessions cancelled due to the heat.
Additionally, outdoor ASAs will still happen during light rain or wind.
In the event of severe weather (sandstorms, heavy rains), PLAN B will take effect wherein outdoor ASAs will be relocated
to indoor locations. Please bear in mind that:
1. ASAs will NOT be cancelled, and;
2. Conditions will not necessarily be ideal when PLAN B is in effect, as this is a contingency for severe weather only.
ATTENDANCE / PUNCTUALITY
Every child is expected to attend every lesson of the Season and to be there on time. In case of an emergency,
students/ parents are expected to let the ASA department (asa@sisd.ae) know before 11AM on the day of the
session. No refunds and no make-up sessions are offered for missed activities due to student’s illness or
unavailability, unless it is long-term (medical certificate required).
Attendance is monitored. If a child will be missing multiple ASA sessions, the ASA team needs to be informed in
advance with the reason so that we can duly inform the ASA teachers/providers. Multiple unexcused absences can
result in the removal from the activity.
In the case of Secondary Years students, ASA teachers and providers take note of punctuality and employ a 3-strike
policy:
• 1st strike: A notification is sent via email to the parents informing them that the student was late to the class.
• 2nd strike: A final warning is sent to the parents, advising them that the 3rd instance will result in
expulsion from the ASA.
• 3rd strike: Parents will be informed that the student is expelled from the activity. If the students take
the bus, parents are responsible for updating Maverick regarding their schedule. No refunds will be
given.
CHILD SAFETY
As part of our efforts to ensure that children participating in an ASA or child care are all accounted for, we require
parents to send an email before 11:00 AM if their children are in school but are being picked-up before their ASA or
Child Care. Please send the email to:
The ASA department: asa@sisd.ae AND
Maverick, the Bus Coordinator, if it implies a bus change.
(transportsisd@maverickrental.com, +971 52 9118831)
IT IS YOUR RESPONSIBILITY TO LET MAVERICK KNOW OF ANY CHANGES AT ANY TIME.
IF AN EMAIL CANNOT BE SENT BEFORE 11:00 AM, PLEASE CALL ASHLEY GO, ASA COORDINATOR.
CHANGES REQUESTED LATER THAN 11:00AM CANNOT BE GUARANTEED.
11
Important Rules
& Regulations
FOR OBVIOUS SECURITY REASONS, PLEASE DO NOT PICK UP YOUR CHILD EARLY WITHOUT LETTING US
KNOW IN ADVANCE.
CANCELLATIONS
Cancelled ASAs due to low sign-ups
Please note that some Internal or External ASAs might be cancelled in case minimum required registered students are
not reached. In such cases, we will do our best to find another ASA for your children but it cannot be guaranteed.
Cancelled ASA Sessions due to «force majeure»
If an external ASA session is cancelled due to «force majeure» (sandstorm, flooding, pandemic, mourning holiday or
any other kind of holiday added at the last moment to the school calendar etc…), the external provider will not offer
a refund or a make-up session. Credit notes will be offered in exceptional cases.
Cancelled ASA Sessions due to other reasons
If an external ASA session is cancelled due to the external provider’s fault (a teacher/coach not being able to attend
for example) or the school’s fault (the facilities not being available for example), a make-up session will be offered
by the external provider. If it is not possible, the external provider will offer a credit for the next season for the
missed classes. If this is not feasible, a refund will be offered.
TRIAL SESSIONS
No trial sessions are offered. Full registration and payment (for external ASAs) must be done before the deadline.
If a problem occurs after the first couple of sessions and there is a valid reason to cancel an ASA, the external
provider will issue a refund.
PICK-UP
It is absolutely essential that you inform the ASA team before 11AM on the day if you will be picking up your child and
that they will therefore not be attending their ASAs.
If parents arrange for their children to be collected after ASAs by another parent or by them instead of the bus, the
respective ASA providers/coaches (and if bus changes, Bus Coordinator, as well) need to be notified who is
responsible for handing over the children to the parents/bus attendants.
Parents / Drivers / Nannies are expected to pick up their children on time in the designated areas:
Children who are not in child care nor in an ASA must be picked up from their classroom.
LATE PICK-UP
As soon as you know that you are going to be late to pick-up your child, please call the school reception: 04 375
0600. Parents picking-up their children after pick-up time will be considered late and will be asked to sign their
children out, thus keeping a record of tardiness. Repeat offenders will be penalized.
CHILDREN USING THE BUS SERVICE WILL BE COLLECTED AND BROUGHT TO THE BUS.
G6 - G12 CHILDREN ARE REQUESTED TO GO DIRECTLY TO THE BUSES
12CHQ
ASA Management Software
Please go to http://mychq.net/sisd.ae or click on the CHQ link on the SISD Parent Portal webpage.
You can also access http://sisd.ae/Parent-Portal/After-School-Activities
IMPORTANT: please make sure you don’t go to the Asian site of CHQ, which says Singapore server; the right one
should say UK server or SISD.
1. Leave username & password blank.
2. Click on "Login with iSams"
13CHQ
ASA Management Software
3. Login with your iSAMS parent portal username & password.
Once you have logged in:
First of all, please check that we have the right contact details to communicate with you, otherwise,
you might miss out on important information:
Click on the MENU icon at the top left of the page
Click on MY PROFILE (the My Details sign to expand the box if not already expanded) to check
your contact details under GENERAL and CONTACTS. If the information is not correct or
incomplete, please e-mail at asa@sisd.ae with your corrections.
14CHQ
ASA Registration
STEPS TO REGISTER FOR INTERNAL ASAS AND AFTER-SCHOOL CARE
From the HOME page, click on MY ACTIVITIES tab (the + sign to expand the box if not already expanded).
In this section you can see the current seasons for the year. Right next to the Season name are the
words sign-up open in brackets to indicate that we are now in the sign-up phase. Click on “view /
manage / submit activity choices” under Season 1 (for ASAs and After-School Care).
You can also access these links directly from your PROFILE page under MY CURRENT / FUTURE
ACTIVITIES tab. On this page, you will be able to see all the options of activities for your child, given
his/her grade.
You can view the description of each ASA and the person to contact for more information by clicking on the blue
dot with an «i»
NOTE: Please contact the external providers directly for information & registrations procedure regarding External
ASAs.
During the viewing phase, you will only be able to see the options.
During the sign up phase, you will be able to submit your priorities for Internal ASAs and After-School care
To submit your choices, please enter the number of your priorities next to the activity. The priorities are
over the whole week, not each day. There can be only one “1”, one “2”, one “3” etc. over the whole
week. We will do our best to register your child for your top 2 activities but in some cases, we might not
be able to. Since priorities don’t apply for After-School care, please use the highest number.
Click on SAVE.
If an ASA has a cost, type “I AGREE”
Click on SUBMIT.
After the sign up phase, you will not be able to make changes.
After the processing phase, you will be able to log in again and see the ASAs that your child has been
accepted and approved for.
15CHQ
ASA Registration
STEP 1
Click on the blue «i» for
more information on the
activity.
16CHQ
ASA Registration
STEP 2
STEP 3
17CHQ
ASA Registration
TO REGISTER FOR AFTERNOON CLUB
From your HOME page, click on MY ACTIVITIES tab (click the title to expand the box if not already expanded)
Click on “view / manage / submit activity choices” under AFTERNOON CLUB
You can also access these links directly from your PROFILE page, under the "MY CURRENT / FUTURE
ACTIVITIES" tab. On this page, you will be able to see all the Afternoon Club schedules for your child, given
his/her grade.
During the viewing phase, you will only be able to see the options.
During the sign up phase, you will be able to submit your choices for Afternoon Club
To submit your choices, please enter a unique number from 1 - 5 for your choices next to the activity details.
Please note that priorities don’t apply for Afternoon club.
Click on SAVE.
Click on SUBMIT
After the sign up phase, you will not be able to make changes.
Only Early Years students who have older siblings in Primary Years/Secondary School are
accepted to the Afternoon Club for Sundays - Wednesdays.
Only EY/PY who have older siblings in Secondary School are accepted to the Afternoon
Club for Thursdays.
STEP 1
STEP 2
STEP 3
18Important Contacts
Please contact the following external providers directly for all information regarding external ASAs, registration, and payment:
PROVIDER ASAs OFFERED E-MAIL PHONE
STRYX Sports Athletics, Basketball, Dance, Drama,
Football, Gymnastics, Karate, 055 877 1658
www.stryxsports.com Musical Theatre, Parkour, Roller asa@stryxsports.com 058 895 9377
Skating, Rugby, Swimming, Tennis, 800 STRYX
Yoga
Mad Science Future Scientists +
@madscience.ae 056 76
www.madscience.org Junior Scientists +
Headway Institute maxim@headin.pro
04 362 5313
www.headin.pro Chinese, Italian, Spanish, Russian classes@headin.pro
055 995 0203
Chess Knowledge 050 502 8145
Chess alexandrachess@yahoo.com
www.chessdubai.com 055 948 4111
Exclusive Music Education
Piano (Group / Private) sisdmusclub@gmail.com 055 482 7542
www.emusiceducation.org
Early Years Child Care:
Sone Du Plessis Ivorie Claire N. Padua
Deputy Head of Early Years Early Years Secretary
sone.duplessis@sisd.ae ivorie.padua@sisd.ae
+971 (0)4 375 6000 +971 (0)52 690 7263
ASA email for general inquiries: asa@sisd.ae
Rob Duncan Ashley Go Jhag Dizon
Head of Sport ASA Coordinator STRYX Representative & Coordinator
rob.duncan@sisd.ae ashley.go@sisd.ae jhag@stryxsports.com
+971 (0)4 375 6000 +971 (0)55 569 1808 +971 558771658
Healthcare team general email: clinic@sisd.ae
Kristine Ignacio
Senior School Nurse
Phone: 0556114418
Ext: 172 / 173
kristine.ignacio@sisd.ae
SISD Security Contact Number:
+971 55 570 4689
20Holiday Camps
PRE-KG LANGUAGES
MULTISPORTS English, Russian
TENNIS French, Spanish
RHYTMIC GYMNASTICS / DANCE Italian, Chinese SWIMMING
info@stryxsports.com
classes@headin.pro info@stryxsports.com
+971 55 887 6426
+971 52 944 4677 +971 55 887 6426
Please contact the above external providers directly for all information regarding camps, registration, and payment.
Please note that details are subject to change. Visit our website for updates.
21Swiss International Scientific School in Dubai
PO Box 505002, Dubai, UAE www.sisd.ae
info@sisd.ae + 971 (0)4 375 0600
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