Kids' Campus Family Handbook 2021-2022 - Hastings ...
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Kids’ Campus
Family Handbook
2021-2022
Hastings Community Education Updated 08.11.21
Contents
Rates & Hours………………………………...2 Health and Safety
Contact Information..……………………...3
Emergency Contacts…………………………...7
Registration Information………………...3
Illness/Medical Emergencies……………....7-8
Drop-in Policy………………………………….3
Dispensing Medication………………………...8
Non- School Days…………………………....3-4
Child Abuse & Neglect………………………….8
Holidays…………………………………………..4
Schedule Changes & Termination…...4
Inclusion of Students……………………….4
Child Guidance
Discipline Procedures………………………….8-9
Financial Information Behavior……………………………………………....9
Fees & Billing…………………………………..5
Late Payments………………………………...5
Communication
Procedures Parent Involvement……………………………...9
Student Privacy…….……………………………...9
Sign In/Out……………………………………...5
Parent Concerns…………………………………..9
Release of children.………………………...5
Absences…………………………………………6
Late Pick Ups…………………………………..6
School Closings……………………………….6
Field Trips………………………………………..6
Snacks……………………………………………..6
Outdoor Play…………………………………...6-7
Homework……………………………………….7
Movies……………………………………………..7
Personal Belongings………………………...7
1 Hastings Community Education 310 River Street Hastings, MN 55033 651.480.7670Welcome!
Kids’ Campus is designed to meet the educational, enrichment, recreational, and social
needs of students enrolled in a before and after school care setting.
Program Components
Kids' Campus offers multiple program components to meet the needs of families. A child
may be enrolled in any combination of components as listed below. However, not all sites
are able to offer every component, so please talk to our staff for more information.
Children participate in enrichment
activities in the areas of social-emotional
Before School 6:30 a.m.- school start development, language/literacy, arts,
science and gross motor development.
Kennedy/McAuliffe:$13.50/session Homework time provided.
Pinecrest/HMS: $9.00/session
Children participate in enrichment
After School activities in the areas of social-emotional
School Dismissal- 6:00 p.m. development, language/literacy, arts,
science and gross motor development.
Kennedy/McAuliffe:$13.50/session
Homework time and snack provided.
Pinecrest/HMS: $18.00/session
Non School Days 6:30a.m. -6:00 p.m. on days when
(Available to currently enrolled school is closed for conferences, Enrollment is optional and families must
children) teachers meetings, professional enroll for these days separately.
$42/day days, and winter or spring break.
Summer Care 6:30 a.m.- 6:00 p.m. during Enrollment is optional and families must
$42/day summer break enroll for these days separately.
Staff
Kids' Campus staff are the heart of our program and have a passion for engaging students
in fun and educational activities. Kids' Campus maintains a staff to student ratio of 1:15.
Ratios are lowered for swimming and other high-risk activities. Staff roles include, and not
limited to…
● Site Leads are responsible for the day-to-day- operations of Kids' Campus and
responsible for planning and implementing activities for a group of children.
● Site Assistants assist Site Leads in implementing activities and support children who
have special needs.
Kids' Campus has a commitment to high quality and continuous improvement.
2 Hastings Community Education 310 River Street Hastings, MN 55033 651.480.7670Kids' Campus Locations
Christa McAuliffe Cafeteria: Cell: 651-263-9240 Cafeteria: 651-480-7423
1601 12th St W, Hastings, MN 55033
Enter Door # 2
Kennedy Elementary Cafeteria: Cell: 651- 410-4006 Cafeteria: 651-480-7257
1175 Tyler St, Hastings, MN 55033
Enter Door # 8 (back of building)
Pinecrest Elementary Cafeteria: Cell: 651-775-0465 Cafeteria: 651-480-7296
975 12th St W, Hastings, MN 55033
Enter Door #4
* And other District 200 facilities based on need and availability.
filled. For more information, call the Kids'
Contact Information: Campus Administrative Office at
Scheduling & Finance: Teri Thompson 651-480-7671.
(Bookkeeper and Admin)
Email: tthompson@isd200.org Drop-in Policy
Phone: 651-480-7671
Day-to- Day Questions: Megan Loesch Currently enrolled families may request
(Primary Lead) drop-in days (as space is available five (5)
Email: mloesch@isd200.org or more days in advance. Requests can be
Phone: 651-410-4006 made online (hastings.ce.eleyo.com) or
Program Questions: Kelsey Dressely by calling or emailing Teri Thompson.
(School Age Care Coordinator) Drop in days are an additional $5 per
Email: kdressely@isd200.org session.
Phone: 651-480-7676
Non-School Days
Registration Information On non-school days Kids' Campus will be
Kids' Campus is available to students offered at select schools serving all
enrolled in Hastings Public Schools during locations. Keep in mind that…
the school year. ● Enrollment is optional.
Before enrolling, families are encouraged ● Registration opens 4 weeks prior
to visit the Kids' Campus site location they and remains open for 2 weeks.
are interested in and talk with the Site ● Families enroll for non-school days
Lead to determine if the program meets separately from your regular Kids'
their needs. Campus Days.
● Registration is available online at :
Registration for summer and fall opens in hastings.ce.eleyo.com.
spring and remains open until sites are
3 Hastings Community Education 310 River Street Hastings, MN 55033 651.480.7670● Non School Day locations will Schedule Changes & Termination
rotate between the elementary
During the school year, families may
schools: Sept-Nov at McAuliffe;
request changes to their child’s schedule.
Dec-Feb at Kennedy; Mar-June at
Pinecrest.
Schedule changes are made on a space
● After enrolling for non-school days,
available basis. Requests must be
parents/guardians are responsible
submitted online or via email one week in
for the fee even if their child does
advance. A $10 fee is charged for each
not attend.
schedule change (added to monthly
● Morning and afternoon snacks
invoice).
provided.
Two week written notice must be given
Non School Days: 2021-2022
for withdrawal from Kids' Campus or full
September 27 (@ McAuliffe)
fees will be charged. To make these
October 20, 21, 22 (@ McAuliffe)
changes please email Teri Thompson AND
November 29 (@ McAuliffe)
your Kids’ Campus Site Lead.
December 23, 28, 29 (@ Kennedy)
January 17, 28 (@ Kennedy)
March 4, 14, 15, 16, 17, 18 (@ Pinecrest) Inclusion of Students with Specific
Needs
Kids' Campus values children with
Holidays disabilities as an integral part of our
Kids' Campus is closed on major diverse community and strives to support
national holidays listed below. their success in the program. Our
● Labor Day (Sept 6th) program will provide reasonable
● Rosh Hashanah (Sept 7th) accommodations as needed to make
● Thanksgiving and the day after physical and social inclusion successful. If
(Nov 25th and 26th) your child has a specific need, such as a
● Christmas Eve Day (Dec 24th) disability, diagnosis, health condition or
● Christmas Day (Observed Dec has an IEP for special education services,
27th) please indicate so upon registering. It is
● New Years Eve Day (Observed Dec important to disclose your child’s specific
30th) need so that Kids' Campus may ask for
● New Year’s Day (Observed Dec additional information from you and the
31st) child’s school (including copies of the
● Presidents Day (Feb 21st) IEP/504 plan) in order to determine what
● Good Friday (April 15th) accommodations should be provided.
● Easter Monday (April 18th)
● Memorial Day (May 30th) If Kids' Campus is unaware of your child’s
needs and those needs significantly
impact the child’s success in the program,
care may be suspended until the
appropriate accommodations can be
4 Hastings Community Education 310 River Street Hastings, MN 55033 651.480.7670arranged. In the child’s best interest, a - PROCEDURES -
start date may be delayed if additional
staffing is required to support the child’s Sign In/Out
need until the appropriate level of staff For the safety of each child,
support can be arranged. parents/guardians must check in with a
staff person and sign child(ren) in/out at
-FINANCIAL INFORMATION- both drop-off and pick-up times. Kids'
Campus staff cannot assume
responsibility for children until they are
Fees and Billing
signed in by a parent/guardian. Children
Fees are based on your families
are not allowed to sign themselves in or
scheduled contract, not attendance in
out. When children arrive after school,
Kids' Campus. Full fees apply to absent
staff check them in.
days, school events days, and any other
days your child may be absent from the
Release of Children
program. Invoices are issued monthly and
At registration, parents/guardians will be
payments are due in full by the first of
asked to list all the people who are
every month.
authorized to pick up their children from
● One time ACH check or credit
Kids' Campus. Children will only be
card payment is available online
released to these people. Authorized
at hastings.ce.eleyo.com
people must be 16 years of age or older
● Auto-Payment by credit/debit
and may be asked to show a driver’s
card or checking account is
license or legal identification. If Kids'
available at
Campus has not received notification,
hastings.ce.eleyo.com.
children will remain at Kids' Campus until
Late Payments
a parent/guardian can be reached to
If a payment isn’t received by the 1st of
verify the child may be released.
each month a $20 late payment fee will
be charged to the account. Children may
If a person other than a parent/guardian
be withdrawn from the program if
or authorized person is picking up the
payment is not received after a reminder.
child, Kids' Campus staff must be notified
before pick up.
Illness Policy
Children may be released to either legal
There will be no refunds for absences or
parent/guardian unless the Program
illnesses.
Coordinator or Site Lead has been given a
copy of a court order prohibiting one
Account Owners parent/guardian from having custody of
Information relating to the child care the child. If a parent/guardian comes to
account will only be shared with the pick up the child and it is contrary to the
account owners. To add another owner to wishes of the other parent, staff will call
the account, the current owner must the other parent to inform him or her of
e-mail the Kids' Campus Administrative the situation.
Office or make the change online.
5 Hastings Community Education 310 River Street Hastings, MN 55033 651.480.7670Absences
It is the responsibility of the If school is delayed two hours in
parents/guardians to notify Kids' Campus opening, Kids’ Campus will be open at
(in addition to notifying the school, school the regular time (6:30am). If school
staff do not let us know) site staff in closes two hours early, then the Kids’
advance when their child will be absent. If
Campus sites will close two hours
Kids' Campus staff have to locate your
early (4:00 pm). Parents will be called
child, a $10 Finders Fee will be assessed.
Repeated non-notification may result in
and notified by Kids’ Campus staff to
termination of contract. pick up their child. Please pick up your
child by 4:00 pm or authorize
Late Pick Ups someone else to pick up your child by
Kids' Campus closes at 6:00 pm. If that time.
parents/guardians regularly pick up their
child late, their contract may be Field Trips
terminated. A late pick-up fee of $25/child Some field trips may involve swimming,
will be charged for every additional 30 being around water or other physical
minutes or portion thereof after 6:00 pm, activities. Please alert site staff to any
beginning at 6:01 pm on the iPad clock. concerns you may have. On field trip
days, all students participate; please do
If a child is not picked up by a not bring your child if he or she cannot go
parent/guardian or authorized person by on the planned field trip. Money will not
6:30 pm and no such person can be be allowed on field trips.
reached, the School Resource Officer will
be notified. If you anticipate you’ll be late, Snacks
please let us know. Kids’ Campus will provide morning and
afternoon snacks. Please notify staff if
School Closings your child has a food allergy.
In the case of schools being closed
due to inclement weather or other Outdoor Play
unplanned events, announcements Children attending Kids' Campus are
will be posted on the Hastings Public expected to participate in outdoor play.
Schools website in addition to Unless temperatures are below zero, it is
notification from the District Office via raining or in cases of extreme heat or
poor air quality, children are offered time
phone call or text.
outside every day. Children need
appropriate clothing for active outdoor
If an announcement is given prior to play and for the weather (i.e., hat,
the beginning of the school day that mittens, boots and a warm coat when it is
all Hastings Public Schools are closed cold; snow pants for snowy weather).
due to weather, then Kids' Campus is
closed that day. Regular fees apply.
6 Hastings Community Education 310 River Street Hastings, MN 55033 651.480.7670When necessary, sunscreen will be We are not responsible for the loss or
applied in the morning and re-applied in damaged cell phones.
the afternoon. Families are asked to
provide sunscreen for their child(ren). If
parents/guardians do not want sunscreen -HEALTH AND SAFETY-
applied to their child, they must notify the
Emergency Contact Information
Site Lead in writing.
It is important that all contact
information be kept current. It is the
responsibility of parents/guardians to
Homework Time inform Kids' Campus of changes,
Kids' Campus will provide time for including:
students to do homework. Staff do not ● Home address, phone number
provide remedial tutoring services during (including cell phone numbers)
homework time; children are expected to and e-mail addresses.
work independently. Staff will provide ● Workplace and daytime phone
assistance to problem solve homework number (If you are away from
roadblocks (for example, help a child read work, please leave a phone
the directions to clarify the task or review number where you may be
a word problem with the child to reached in case of emergency)
determine a strategy, etc.). It is the ● List of person(s) authorized to pick
family’s responsibility to check for child up from Kids' Campus
completion and accuracy of their child’s ● Three (3) people to contact in an
homework. emergency if a parent/guardian
cannot be reached. If no one can
Movies be reached, the police and the
In Kids' Campus children may occasionally School Resource Officer will be
watch “PG” rated movies under staff contacted.
supervision.
You may change your contact and
Personal Belongings emergency information online at
Kids' Campus staff cannot assume hastings.ce.eleyo.com.
responsibility for items brought from
home. All items and belongings should be Illness or Medical Emergency
labeled with your child’s name. Please do Please notify staff of any health concerns
not bring toys, games, trading cards, or chronic conditions your child may have
technology devices to Kids' Campus as well as any special care required.
unless requested by a Site Lead for a
special activity. Unlabeled items will be A child will not be admitted to Kids'
turned in to the school’s lost and found. Campus with contagious diseases or any
Cell Phone Policy: Please ask for of the following symptoms: diarrhea,
permission from your Site Lead to use. vomiting, fever (100 degrees or more).
Cell phones should be kept in a backpack. Children should be free of these
7 Hastings Community Education 310 River Street Hastings, MN 55033 651.480.7670symptoms for 24 hours before returning records will result in termination of their
to Kids' Campus. Charges still apply. childcare contract
Parents/guardians must notify the Site Dispensing of Medication
Lead of any contagious diseases (e.g., Kids' Campus staff follow the school
strep throat, influenza, chicken pox, district's policy regarding administration
ringworm). When a contagious disease of medication. For medication prescribed
has been reported at Kids' Campus, all for two weeks or longer, a written order
parents/ guardians will be notified. signed by the prescribing health
professional and the parent/guardian is
If a child becomes ill at Kids' Campus, the required (forms are available from the
child will be isolated from the other Site Lead). Medications may be given to
children. Parents/guardians will be the Site Lead and will be dispensed at the
notified and asked to pick up the child as appropriate time. Only medications
soon as possible; children should not stored in a pharmacy-labeled container
return until the following program day. In and accompanied by the completed
the event of a medical emergency or permission form will be administered.
accident, Kids' Campus staff will first The same procedure is followed for
attend to the child with first aid. Unless it over-the-counter medications.
is a life-threatening emergency, staff will
first attempt to contact parents/guardians Child Abuse & Neglect
or emergency contact. State law requires Kids' Campus staff to
report any suspected cases of child abuse
If the parent/guardian cannot be reached, or neglect to the proper authorities.
staff will take whatever medical measures
are necessary for the care and protection - CHILD GUIDANCE-
of the child. The school nurse will be
consulted, if he/she is on duty. When
Discipline Procedures:
necessary, 911 will be called and the child
When students are unable to safely and
may be taken by ambulance to the
respectfully engage, staff will document
nearest hospital.
incidents and implement our 3-part
discipline procedure. This practice is
All children enrolled in Hastings Public
intended to build support for the student
Schools are required to have on file a
by utilizing staff and home support. For
copy of their record of immunization
the safety and wellness of all students,
compliance or their medical exemption;
this procedure will be enforced. Please
Kids' Campus staff may obtain a copy of
see our Community Behavior
these health records from the school
Expectations and Discipline Procedures
nurse. Students who do not have
for more information on behavior
immunizations on file with Hastings
expectations and what process will take
Public School will be asked to supply
effect if issues come up. Please note:
these records before the child can attend
When a child is suspended from school,
Kids' Campus. Failure to supply these
8 Hastings Community Education 310 River Street Hastings, MN 55033 651.480.7670they are also suspended from Kids' threats, inappropriate language,
Campus. and verbal or physical aggression
towards staff, students or others.
Bullying, teasing and racially or
sexually harassing other students will Parents/guardians who do not abide by
not be tolerated. the above rules may have their Kids'
Campus contract terminated.
Parents/guardians must:
1. Read the Family Handbook and - COMMUNICATION -
know the contract terms and
program policies. Parent Involvement
2. Sign your student in and out on Kids' Campus keeps parents informed
the iPad, or on paper, every day. through:
3. Pick your children up on time. ● On- Site Orientations/Open
4. Regularly read emails and other Houses
communication from Kids' Campus ● Posting Activities on-site
staff. ● Email communication about
5. Communicate with Kids' Campus upcoming activities
staff about your child’s progress Staff and parent/guardian discussions are
and participation in the program welcome. Parents/guardians may visit the
as well as share any concerns you program at any time, but please make an
have. appointment during program time so that
6. Make sure all contact information appropriate staffing can be maintained.
is updated and noted on-line at
hastings.ce.eleyo.com. Student Privacy
7. Notify Kids' Campus staff and Teri According to law, school district staff
Thompson when your child will be cannot tell a parent anything private (i.e.
absent or when there are alternate personally identifiable) about a child that
plans for pick up. If Kids' Campus is not their own without the informed
staff have to locate your child a consent of the child’s legal
$10 Finder’s Fee will be assessed. parent/guardian.
8. Provide notification within the
specified time frames for a change Parent Concerns
in schedule, vacation or In order to best address a concern about
withdrawal from the program. the Kids' Campus program, please use the
9. Keep payments to Kids' Campus following list of contacts starting with the
current. staff member most knowledgeable about
10. Support school district, and Kids' the concern:
Campus, rules and policies with 1. Site Lead/ Site Assistant
children. 2. Kids' Campus School Age Specialist
11. Refrain from inappropriate or Coordinator
behavior while on school property, 3. Community Education Director
including (but not limited to)
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