Adventure Time Daycare - Parent Handbook Time for an adventure!
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Adventure Time Daycare Time for an adventure! Previously known as The Bubble Bunny Daycare Parent Handbook 5208 156th AVE NE Redmond, WA 98052 (206)947-1964 • (425)761-0309 redmondadveturetime@gmail.com • thebubblebunny123@gmail.com
Table of Contents Mission Statement 5 Training and Experience 5 Operations 5 Hours and Days of Operation Closures Records Management 6 Enrollment and Disenrollment Process 6 Introductory Visit Deposits and Registration Fees Enrollment Forms Trial Period Sign-In and Sign-Out Procedures Termination of Services Parent or Guardian Access during Child Care Hours 8 Statement of Philosophy 8 Sample Daily Schedule 8 Television, Video Games, and Computer/Internet Use 9 Communication Plan 9 Written Plan for any Child’s Specific Needs 10 Back-Up Child Care 10 Rates and Payment Plan 10 Rates Payment Plan and Penalties Overtime 2
Holidays Vacations or Absences Extra Charges Receipts and Taxes 11 Religious Activities 12 Special Activities 12 Confidentiality Policy 12 General Supplies Provided by Parents or Guardians 12 Items Brought From Home 12 Guidance and Discipline Policy 13 Infant and Toddler Care 13 SIDS Prevention Infant Diapering Toddler Diapering Toilet Training Reporting Child Abuse or Neglect 14 Food Service Practices 14 Infant Bottles Breast Milk Bottle Feeding Infants Infant Feeding Toddler Feeding USDA Guidelines Parent or Guardian Provided Food Home Canned Foods Drinking Water 3
Serving Milk Meal and Snack Schedule Serving Foods Off-Site Field Trips 16 Transportation 16 Staffing Plan 17 Absence of Licensee 17 Access to Licensee’s and Staff’s Training and Professional Development Records 17 Pet Policy 17 Health Care and Emergency Preparedness Policies 17 Emergency Preparedness and Evacuation Plans Injury or Medical Emergency Response and Reporting Medication Management Removal Policy of Ill Persons Reporting of Noticeable Conditions to Public Health Immunization Tracking Infection Control Methods Cleaning and Disinfecting Napping or Sleeping 22 No Smoking Policy 22 Drug and Alcohol Policy 22 Insurance Coverage 22 Non-Discrimination Statement 22 End Note 23 Updated March 29, 2013 4
Mission Statement Our mission is to provide you with the highest quality child care possible in a contemporary, safe, and clean environment to help your child grow and develop socially, physically and emotionally. The atmosphere at our child care is bright, warm and relaxed. By keeping a limited number of children, we will have a great deal of personal interaction with each child and parent or guardian. We emphasize parental participation in their child’s activities and encourage you to be open about any questions or concerns. Training and Experience The State of Washington requires our entire staff to take annual training on topics related to caring for young children besides the basic 20 hours of STARS training. We are required to have 10 hours of STARS training every year. In addition to that, we take any classes and workshops for our personal benefit as well as the benefit of your children. Feel free to ask about our training. We will be happy to share any interesting things we learn with the families in our program. Operations Hours and Days of Operation We are open 6 a.m. to 6 p.m., Monday through Friday, except holidays. Parents or guardians are welcome to visit their children at any time during the day. Please let us know ahead of time if you will be visiting your children. We want to make sure our premise is safe from unfamiliar people at all times. Please call and inform us when your child will not attend due to illness or some other event. Please let us know upon enrollment if you plan to remove your child from child care for any length of time, such as summer vacation. Please let us know a month in advance if your child will be leaving on vacation. Closures We are closed on all federal holidays. These include: New Year’s Day Birthday of Martin Luther King, Jr. Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day 5
Records Management All of the children’s records are kept current; including immunization records. Please let us know of any changes made that can affect your child’s records such as change of phone numbers, addresses, medical and dental records, etc. Enrollment and Disenrollment Process Introductory Visit Each new family needs to visit our home at least once prior to enrollment. Please call in advance to schedule a visit. Deposits and Registration Fees Deposit: Your child's position is reserved upon receiving of a month’s deposit. This deposit will be applied to the corresponding month of child care. Registration Fee: A non-refundable registration fee of $50 is required to cover administrative costs. Enrollment Forms Several forms are required to be completed prior to your child’s enrollment. These forms will be provided to you when you decide to enroll. They include: 1. Child Care Registration 2. Child Care Agreement 3. Family Home Child Care Permission Authorization 4. Certificate of Immunization Status (CIS)* 5. Read Parent Policy Acknowledgement *You may choose to use a CIS form or use a similar form supplied by a health care professional. The form must be current, and it must be updated as necessary. Please refer to the “Immunization Tracking” section. In addition to the forms above, you must include a written and signed notification of any allergies your child may have. Trial Period The trial period will be 2 weeks. This period is used to observe the child's adjustment to care. We will talk to you daily about your child's day. Please keep us updated on any concerns. After the 2 week trial period, we will determine everyone’s satisfaction. If any problems cannot be resolved, the child care is terminated. During the first two weeks, if you decide to discontinue the child care, no notice is necessary; however, after the two weeks trial period has ended a one month notice is required (and will be charged for). No 6
refund will be issued. We will also give a one month notice, should there be a reason for us to terminate child care immediately for any reason (such as health or safety reasons), and no refund will be issued. The notice can be verbal or written. Note: Immediate termination can occur for behavior problems, and/or parental situations. Sign-In and Sign-Out Procedures You must sign your child in as you drop them off to child care. You must sign your child out as you pick them up from child care. The sign-in and sign-out sheet is located as soon as you enter into the child care. You are required to sign-in and sign-out your child using the child’s full name, the appropriate date, the appropriate time, and your signature. The staff that is present will also sign-in and sign-out as you drop, and pick your child up. It is very important that you sign your child in and out of child care properly (along with child’s name, appropriate date, appropriate time, and parent or guardian signature). We are given a written warning by the state if they ask us to provide them with your records, and we cannot, simply because they are not complete. More importantly, it is a safety issue. We need to know how many kids we have present at our child care at all times, and have a written record for it. Within your paperwork, specifically in the Child Care Agreement, please list who is and isn’t authorized to pick your child up. Make sure you notify us of the authorizations as well. We will not release your child without your written permission. The authorized person picking your child up must have identification. We may ask for identity verification before releasing the child. Anyone who appears to be under the influence of drugs or alcohol may not pick up the child he/she claims to pick up. They will be asked to call someone else to pick up the child. The child’s parents or guardians will be notified. If that person leaves with the child for any reason, we will call 911 or notify the appropriate authorities. Termination of Services You are required to give at least a month’s notice (verbal or written) before terminating child care with us. We may terminate child care based on the following reasons: Health/safety concerns Child behavioral problems that cannot be controlled Lack of respect regarding the staff, policies and/or setting Continual late pick-ups Continual late payments 7
Parent or Guardian Access during Child Care Hours You can access any areas of our home used for child care during child care hours. You can also access your child’s records. You are welcome to visit or drop in unannounced to observe your child. Please let us know if you will be dropping by unannounced so that we are aware and don’t mistake you for a stranger. Please schedule time in advance if you would like to have a meeting with me or my staff, so we can arrange to speak away from the children. Statement of Philosophy* We are guided by the principle of developmentally appropriate practice. Our staff embraces the view that each child is a unique person with an individual pattern and timing of social, emotional, physical, and intellectual development. Our daycare offers a "hands on" approach to learning. This style of early childhood education is designed to foster creativity and expanded self-expression. Our staff manifests their respect for children by encouraging them to think for themselves, make decisions, work toward their own solutions, and express their own ideas and feelings. We embrace the belief that parents or guardians are the first and most important teachers of their children. You are encouraged to participate in a variety of daycare activities, including birthday and holiday celebrations, walking trips, field trips, and social activities. Parents or guardians are welcome visitors at the daycare. *Source: Source: http://williampenncenter.org/philosophy.html Sample Daily Schedule Time Activity 6:00 AM – 9:00 AM Free Play, Wash Hands, Change Diapers 9:00 AM – 11:00 AM Free Play, Station Play, Snack Time 11:00 – 12:00 PM Circle Time, Art Activities, Outdoor Play 12:00 PM – 1:00 PM Wash Hands, Lunch Time 1:00 PM – 3:00 PM Nap Time, Quiet Time 3:00 PM – 4:00 PM Story Time, Snack Time Art Activity, Activity, Outdoor Play, Free Play, 4:00 PM – 6:00 PM Homework Time (for School-Age Children) The schedule is subject to change. For safety reasons, the main door will be locked at all times. If children are present before 9:00 AM or after 5:00 PM, they will engage in free play. Before outdoor play, children must put on jackets (depending upon the weather), along with their socks and shoes. Please provide us with proper clothing for your child. The deck is off limits for children. 8
Infants sit is saucers outside. Toddlers nap on mats in the nap room. Infants nap on their own schedule. Fridays are movie days after 3:00 PM. Studies have shown that children learn and retain best through play. Our program is designed so children are able to tell us verbally and non-verbally where their interests are. Activities are arranged in a manner so a child as young as an infant can touch (therefore communicate) the activity he/she wants. Activities for infants are accessible on the lower shelves within their reach and sight. An older child is able to visually see and chose from the variety of toys on both lower and upper shelves. Our storage and play space allows us to rotate toys on a regular basis. We allow the children to direct activities. We will make suggestions if needed. We make every effort to follow the child’s interests. We make it our policy to ensure the children’s social, emotional, cognitive, and physical needs are met daily. Television, Video Games, and Computer/Internet Use We allow limited television viewing consisting of age appropriate channels, and shows. Television is never a “substitute caregiver”. It is used wisely and sparingly and as a positive, educational recourse. We seldom watch television during our days; however, we may watch television on appropriate activity days (i.e. rainy or rough days), or on movie days (Fridays). Again, television will not be kept on unless it relates to an educational activity or if it’s a movie day (Fridays). Video Games are occasionally allowed for age-appropriate children. We will limit the amount of video games played by school-age children. Currently, we do not allow computer or internet use. If we do allow it in the future, it will be limited to age-appropriate children. Certain programs (software, applications, etc.) and websites will include parental controls which block unnecessary and inappropriate programs and websites for children. Communication Plan You may contact me or my staff at any time with questions or concerns. You may contact us by calling us at (206)947-1964, emailing us at redmondadventuretime@gmail.com, or by giving us a visit. We will communicate the child’s progress with you regularly. It will be verbal. Please let us know if you prefer it in writing (i.e. daily/weekly sheets). We will support you regarding parenting by communicating your child’s progress to you regularly, and helping you appropriately channel positive behaviors within your child. Your participation is always encouraged and welcomed. We enjoy whatever time you’re able to spend and share with us. Please let us know if you have ideas, skills, talents, or if there’s anything you’d like to share. We will make time for you! Parent/Guardian or Provider conferences will be held if either one of us feels it’s necessary to share thoughts, comments, criticisms, opinions, etc. 9
Written Plan for any Child’s Specific Needs For special needs of an individual, we must submit a written plan for approval to the Department of Social and Health Services (DSHS). You must sign the plan. The plan must describe how the child’s needs are met in the licensed child care. We must have supporting documentation of the child’s special needs provided by the child’s licensed or certified physician or physician’s assistant; mental health professional; education professional; social worker with a bachelor’s degree or higher degree with a specialization in the individual child’s needs; or registered nurse or advanced registered nurse practitioner. The documentation must be in the form of an individual education plan (IEP); individual health plan (IHP); or individual family plan (IFP). The written plan will be kept in the child’s file and a copy will be submitted to the department for approval. Back-Up Child Care We recommend that you have access to an alternate child care arrangement. We are a family home child care, and you may need this arrangement if we ever run across an emergency such as a family emergency. You will be notified as soon as possible if an emergency occurs. It is your responsibility to find back-up child care; however we are familiar with other daycares in the area and can help you with suggestions. A great source to refer to is Child Care Resources. You can contact them by calling (206)329-5544. Rates and Payment Plan Rates Age Monthly Full-Time Rate* Monthly Part-Time Rate** Infant (Birth to 18 $925.00 $575.00 Months) Toddlers (18 Months – $850.00 $500.00 36 Months) School Age (3 Years – $700.00 $400.00 11 Years) *Full-Time rates are based on 8 hours of child care per day. 40 hours of child care per week. **Part-Time rates are based on 4 hours of child care per day. 20 hours of child care per week. Children in care for more than 4 hours per day or 20 hours per week are considered full-time. Your payment plan in the child care agreement will specify your child’s days and hours of child care. Advance payment is required at the time of enrollment. The payment can be made with cash or check. Note: Rates may be raised yearly starting on the first of a given month. A one month notice (verbal or written) will be given for the increase in rates or for any other adjustments. 10
Payment Plan and Penalties You are required to pay for the time your child is scheduled to be in care. In other words, you are paying for a space whether your child is in care or not. Payment for care is due in advance of the care provided. Special payment terms are negotiable on occasion and will be defined in the contract. Late payments will have a $10.00 per day late fee added until the payment is made in full. Non-payment can be settled in small claims court. If the outstanding balance and additional late fees are not paid before the court date, late fees will continue to accrue until the small claims court date, unless children have been withdrawn from child care. At that time, late fees will no longer accrue and the issue will be turned over to the court. Any judgments are expected to be paid in full within 30 days of the judgment. If the judgment is not paid within 30 days it will be turned over to a collections agency and/or garnishments may be applied. DSHS and Child Care Resource parents or guardians will pay for any charges that are not covered by DSHS and Child Care Resource such as overtime and late fees. Overtime Overtime is considered any time outside the contracted time interval (listed in the child care agreement). We are under no obligation to provide an extension of time. Late arrival does not justify late departure. Overtime rates will be calculated at a rate of $10.00 per hour, and it must be paid at the time of pickup. We understand that occasionally you may be held up in situations such as traffic that may delay your time; however, please remember as long as your child is in our care, we are working, and we are responsible for his/her needs. Please allow additional time for these situations. Please understand, our goal here is not to charge overtime fees but instead it is to practice mutual respect. If we practice mutual respect, we are certain that we will have a successful relationship. Holidays Our fees do not increase or reduce during any sort of holidays including summer vacation, winter holidays, etc. Vacations or Absences You are required to give a one month notice (verbal or written) in advance for vacations or absences. Extra Charges Off-site field trip fees will be charged if and when necessary. You will receive a notice in advance of any charges. Please refer to the “Off-Site Field Trips” section. Receipts and Taxes You will receive payment receipts for child care as you request them. 11
Religious Activities No religious activities are included as part of your child’s day. Due to various differences, we will not incorporate any religious activities into our child care. This includes holiday celebrations. Each child’s religious beliefs are respected; however, we will leave the teaching of doctrines to you, his/her parents or guardians. Please be assured we are professional regarding religion and business; the two are kept separate. Special Activities We engage children in special activities (non-religious) on special occasions such as Thanksgiving. Suggestions are always welcome. Confidentiality Policy We will maintain records for all children in a confidential manner. Your child’s health records will be available to the staff when needed for medical administration or emergencies. You are allowed to access all of your child’s records. General Supplies Provided by Parents or Guardians Please provide us with the following for your child (if appropriate): Bottles (labeled with child’s name and current date) Formula Diapers/Pull-ups Wipes Pacifiers Teething toys Blanket and sleeping necessities (such as sleeping bears) Change of Clothes including shirt, pants, underwear, and socks A jacket Sunscreen (during spring/summer time) Car seat (on field trip days) Please make sure your child brings an extra set of clothing. Also, please be certain your child has coats, boots, hats, and gloves, especially on cold, rainy, or snowy days. Items Brought From Home Your child is welcome to bring their own toys, however, we accept no responsibility if the toy is lost, stolen, or damaged/broken. They may play with their toy, but if it becomes a problem, it will be kept in our custody until the end of the day. Toys that may be unsafe are not allowed. No pets or cell phones are allowed. If your child needs to use a phone in child care, please notify us by giving us verbal or 12
written permission (or mentioning it in the Permission Authorization Form), so that we can allow him/her to use the home phone on the premises. Guidance and Discipline Policy Spanking or any form of corporal punishment, physical or mechanical restraint, the withholding of food, or any form of emotional abuse is prohibited by anyone on the premises including parents or guardians. No corporal punishment will be used in our program. This includes biting, jerking, shaking, slapping, spanking, hitting, kicking or any other means of inflicting physical pain. Our disciplinary practices are trying to observe the problem and talking it out. We don’t believe in time- outs as they are discouraging and children do not learn from them. Occasionally your child will test us again and again to see who is in charge and whether or not the rules are the same when their parents or guardians are not around. We suggest that we help the child understand and differentiate between our rules and the rules at home. Our intention is never to overstep you as a parent or guardian, therefore, we ask for you to work with us as a team if your child decides to not respond to any one of us. Infant and Toddler Care SIDS Prevention The SIDS Foundation of Washington, the American Academy of Pediatrics, and the King County Department of Public Health currently recommend placing infants to sleep on their backs, and to avoid using pillows, fluffy blankets and crib bumpers. Since this has been shown to reduce the risk of SIDS, we will follow these recommendations. Parents or guardians who choose for their infants to not follow these guidelines will need to have a letter from their child’s doctor or physician stating that the infant is not required to follow the guidelines. No child will sleep in a swing, bouncy chair, or other sitting or reclining seats. Infant Diapering Infant diapering is handled on an individual basis. Infant diapers are changed regularly. They are changed at least two to three times during the day. You are required to provide disposable diapers and wipes. Toddler Diapering Toddler diapers are changed at least two to three times a day. They are also changed whenever requested by the toddler. Toilet Training Toilet training is handled in the same manner as diapering. Training will be discussed and coordinated with you when your child shows interest. Children will need to remain in pull-ups or diapers until they 13
are no longer having accidents during the day time. They must be asking or letting us know when they need to go to the bathroom. As with diapering, you are required to provide the needed supplies and plenty of extra clothing, in case of accidents. Reporting Child Abuse or Neglect We must protect children in child care from all forms of child abuse or neglect. We will report suspected or actual abuse or neglect as required under Revised Code of Washington (RCW) 26.44.030 to DSHS children’s administration intake (child protective services) or law enforcement. We will also inform our licensor. We will provide training for staff, volunteers, and household members on: Prevention of child abuse or neglect as defined in RCW 26.44.020; and Mandatory reporting requirements under RCW 26.44.030. Food Service Practices Infant Bottles Infants must use glass bottles or plastic bottles. A plastic bottle must not contain the chemical bisphenol-A or phthalates. Please label the infant’s bottle with their name along with the current date. Breast Milk Breast milk will be frozen. Please label the container containing the breast milk with the child’s name and the current date. Bottle Feeding Infants Infants are held when being bottle fed if they are unable to hold their own bottle. Infants are fed on demand or based on the parent or guardians recommended feeding schedule. They are not fed once they show signs of fullness. Infant Feeding Infant feedings are also handled on an individual basis. Infants are held when they are being fed, and bottles are not propped. Infants follow different schedules, therefore we care for each infant’s need as they present themselves. Infants are fed on demand unless you give us written instructions for an alternative feeding schedule. They are not fed once they show signs of fullness. All bottles must be labeled with the child’s name and current date. Infants over 9 months of age may hold their bottles if they are sitting in a high chair and are closely supervised. Toddler Feeding Toddlers eat their meals together (i.e. lunch time). We practice and encourage toddlers to eat on their own. 14
USDA Guidelines We provide meals and snack foods to children in care according to the current edition of the U.S. Department of Agriculture (USDA) – Child and adult care food program (CACFP) charts for the ages of children in our care. Parent or Guardian Provided Food You must provide infants with proper milk, and food. You must provide toddlers with a lunch. You may provide alternative food for your child if a written food plan is completed and signed by you as well as myself. A written food plan is not required for infant formula, breast milk, or baby food supplied by you. A written food plan may include accommodations for the child’s medical needs, special diets, religious or cultural preference, or family preference. We must supplement the food provided by you if the food does not meet the nutritional needs of the child. Home Canned Foods We do not serve home canned foods due to the risk of botulism poisoning. Drinking Water We supply safe drinking water for the children in care. It is served in a safe and sanitary manner, and it is available anytime throughout the day. Serving Milk We serve milk according to the ages of the children in care. We responsibly serve: Breast milk or formula milk (provided by you) to children from birth to twelve months old. You may request breast milk or formula to be served to your child after the child turns twelve months of age. Whole pasteurized milk to children from twelve months through twenty-four months old if the child is ready to be served whole milk. Pasteurized milk or pasteurized milk products to children over twenty-four months old. Variations to the above require a written statement from the child’s health care provider. Meal and Snack Schedule We offer meals and snacks to children in care at intervals of at least two hours apart and no more than three hours unless the child is asleep. We offer snacks to children arriving from school. We provide cereal, milk, toast, fruits, and juices for breakfast. We also provide general snacks in the mornings and evenings. We do not provide lunch. Please make sure you pack your child a lunch. 15
It is your responsibility to notify us of any allergies or adverse reactions your child may have with certain foods or beverages. This notification must also be written and included with your child’s file. Serving Foods We serve each child individually. We do not punish a child for refusing to eat or try any food. We serve meals in a safe and sanitary manner. Off-Site Field Trips We must have your written permission for your child prior to off-site field trips. The written permission will be kept in your child’s file. The permission authorization form that you must fill out prior to enrollment is an example of written permission. You may contact me or my staff anytime during the off- site field trip. As always in child care, all children will be closely supervised and assisted during off-site field trips. We will either ride in private vehicle(s) or walk to and from field trips. For transportation policies, please refer to the “Transportation” section. We will bring each child’s file with us to the off-site field trip in order for us to have that child’s information (i.e. parent contact, medical information) readily available. For medication management, please refer to the “Medication Management” section. We will maintain a complete first-aid kit on off-site field trips. We will notify you at least two weeks in advance when we plan off-site field trips to make sure that all of the necessary items for the off-site field trip are present for your child. Parents or guardians who volunteer to go on off-site field trips will not have unsupervised access to the children (excluding their own child) unless they have been pre-qualified with a criminal background check. An example of a short off-site field trip would be the park down the road from our child care’s location called “Westside Park”. We will walk to this park. Other examples of field trips include Grass Lawn Park, Park Picnics, Zoo, Walking Trails, etc. We will not go near water bodies, i.e. Lakes, or participate in any water activities outside of our licensed premises for the safety of the children. You may be charged extra fees for off-site field trips to cover any expenses for your child while he/she is on the off-site field trip. Transportation Children under the age of 8 must have an appropriate car seat. Please provide a car seat for your child if he/she is under the age of 8. Everyone over the age of 8 will use a seatbelt unless a car seat is provided for him/her. 16
All of the children’s files will be present in the vehicle along with a first-aid kit anytime we transport children. We will not use public transportation when transporting children. Staffing Plan We will always provide qualified staff to fulfill staffing requirements and ratios during all operating hours, off-site field trips, or when transporting children in care. We will provide additional staff when children are participating in water activities, or activities near water on the licensed premises. Please note (in “Off-Site Field Trips” section) that we will not go near water bodies, i.e. lakes or swimming pools, or participate in any water activities outside of our licensed premises for the safety of the children. Absence of Licensee Our qualified assistants and staff will be taking care of the children in my absence. They will be responsible for the children. I will make sure that the staff-to-child ratios are met by providing enough staff. The staff will meet the individual needs of the children in care by making sure they respond to all of the children’s needs. I am currently a college student. My school schedule will be posted on our secondary bulletin board. I will be present in child care most of the time; however, if I am not, you will be notified at least two weeks in advance via a verbal or written notice. I will make special vacation, and time-off arrangements in advance and I will notify all of the parents or guardians of those arrangements. I am allowed to take up to two weeks of vacation time every year. We will not close the daycare during my absence. Access to Licensee’s and Staff’s Training and Professional Development Records You have access to me or my staff’s training and professional development records. Please ask us for these records if you wish to look at them. Pet Policy We do not own any pets. We do not allow pets at our facility. Health Care and Emergency Preparedness Policies Emergency Preparedness and Evacuation Plans In case of fire, our first responsibility is to evacuate all children from care to a safe place outside the home. We have developed a written evacuation plan, and it is posted on our main bulletin board. The evacuation plan includes the identification of emergency exit pathways, emergency exit doors, and emergency exit windows; method used for sounding an alarm; actions to be taken by the person discovering the fire, i.e. taking children’s files; how me and/or my staff will evacuate all children, 17
especially children who cannot walk; calling 911 after evacuating the children; how me and/or my staff will account for all of the children in attendance i.e. attendance records; where the children and staff will gather away from the building pending arrival of the fire department or emergency response; and how I will inform you and arrange pick up of your child if needed. In case of disasters that require evacuation, me and/or my staff will identify appropriate exits; sound the alarm; take all children’s file, and emergency contact list with us while evacuating; evacuate all of the children, especially those who cannot walk; go to a safe area; contact 911; account for all children in attendance using attendance records; stay in the safe area until emergency response services arrive; and, use the children’s file or emergency contact list to inform you, and to arrange pick up of your child if needed. In case of earthquakes me and/or my staff will have all the children gather underneath appropriate tables (along with themselves), drop, cover, and hold on to the table. I and my staff will account for children in care using attendance records. After the earthquake, I and my staff will assess whether the licensed space is safe for the children based on the damage at the facility. You will be contacted after the emergency situation is over. If your child needs to be picked up, you will be notified. In case of lockdowns or shelter-in-place, doors and windows will be secured via locks, and children will stay safely inside the facility in the main play area, the nap room, or wherever the safest place may be within the facility, according to me or my staff. Emergency services will be contacted via mobile phones. The children will be accounted for using attendance records. Children will remain in the safe area until emergency response arrives. You will be contacted after the emergency situation is over. If your child needs to be picked up, you will be notified. In all emergency cases, you will be contacted after the emergency situation is over. If your child needs to be picked up, you will be notified. On the premises, we will keep a three day supply of food, water, and medications required by individual children for use in emergencies. Me and/or my staff will practice fire drills monthly; earthquake drills quarterly (every three months); and lockdown or shelter-in-place drills annually. A fire safety record and evacuation plan sheet is posted on our secondary bulletin board. Our monthly fire drill records, monthly smoke detector records, fire extinguisher record, fire evacuation plan, and quarterly disaster drill records are posted on that sheet. Injury or Medical Emergency Response and Reporting When a child has an injury that requires first aid only, we will give a verbal or written notice to you and keep a record of the notice on file. When we become aware that the child’s injury or illness may require professional medical treatment, we must: 18
Call 911, when applicable and follow their recommendations Administer first aid Call the child’s parent or guardian Call DSHS Within twenty-four hours, submit an injury/incident report form to the department (DSHS) The injury/incident report form must include: The name of the child The date, time, and location where the injury or illness occurred A description of the injury or illness The name(s) of staff present The action taken by the staff The signature of the licensee Medication Management We will store all medications, as well as vitamins, herbal supplements, etc. in a locked container or in a place inaccessible to children. All medications (prescription and non-prescription) shall be administered only on the written approval of a parent or guardian. Prescription medications shall be administered only as directed on the label or as otherwise authorized by a physician in writing. Medications must be stored in the original container. The container must have the patient's name, date of expiration, and instructions on how to take the medication. Doctor's or Physician’s permission is not required for non-prescription drugs such as: Anti-histamines Non-aspirin pain relievers and fever reducers Cough medicines Decongestants Anti-itching creams Diaper ointments and powders Sunscreens Hand Sanitizer Products Nonprescription medication not included in the categories listed above; taken differently than indicated on the manufacturer’s label; or lacking labeled instructions shall only be given if authorized in writing by a doctor or physician. 19
Any medicine taken by mouth for children under two will need written permission from a doctor or physician. A detailed record will be kept of all prescription medicines given at child care. Removal Policy of Ill Persons If we become aware of any persons including me, a staff member, a household member, or child in care is diagnosed with a communicable disease such as chickenpox, pink eye, whopping cough, measles, mumps, tuberculosis, etc., we must notify the King County Department of Public Health, DSHS, and the parents or guardians of each child in care. We must follow the health plan before providing care or before readmitting whoever had the communicable disease. We must keep the person(s) with the communicable disease separate from others. Examples of other symptoms that may cause separation from others include a fever of one hundred degrees Fahrenheit or higher; earache; headache; sore throat; rash; fatigue that prevents the individual from participating in regular activities; vomiting that occurs two or more times in a twenty-four hour period; diarrhea with three or more watery stools or one bloody stool in a twenty-four hour period; rash not associated with heat or an allergic reaction; or drainage of thick mucus or pus from the eye. Reporting of Noticeable Conditions to Public Health We will report noticeable medical conditions i.e. communicable diseases such as chickenpox to the King County Department of Public Health, and DSHS. Immunization Tracking We are required to track each child’s immunization status. We must have a complete current certificate of immunization status (CIS) form or similar form supplied by a health care professional for your child, submitted on or before the child’s first day of child care (please refer to the Enrollment Forms section). We will check your child’s file with you each month to update and keep individual immunization records current to include when immunizations are received. We may accept a child who is not current with immunizations on a conditional basis if immunizations are initiated right before or at the time of enrollment; and completed as soon as medically possible. Until the immunization records are current and present in the child’s file, you must sign and date a document stating when the child’s immunizations will be brought up to date. This document will be kept in your child’s file until a CIS or similar form supplied by a health care professional for your child is provided. We may accept a child without any immunizations if you provide: A Department of Health (DOH) medical exemption form signed by a health care professional; or A DOH form or similar statement signed by you expressing a religious, philosophical, or personal objection to immunization. 20
Infection Control Methods We must follow and teach children proper hand washing procedures. Proper hand washing procedures include wetting hands with warm water; applying soap to the hands; washing hands; rinsing hands; drying hands with a paper towel; and turning off the water with a paper towel. Paper towels must be disposed of after a single use. In an effort to prevent the spread of germs we wash our hands often, such as: Before and after diapering After coming in contact with bodily fluids (such as urine, saliva, mucus, blood*) Before, during, and after food preparation Before and after eating When otherwise dirty *Handled with gloves on. We make sure children wash their hands often as well, such as: Before and after eating Before and after activities (i.e. art activities) After playing (indoors and outdoors) When otherwise dirty Your written approval is required for your child to use hand sanitizer products. Only children over twenty-four months of age may use hand sanitizer products. We do not normally use hand sanitizer products. Hand sanitizer products may be used when hand washing facilities are not available, such as outing, emergency, or disaster. Hand sanitizer products, i.e. gels, will not be used in place of proper hand washing if hand washing facilities are available. Cleaning and Disinfecting We must wash child care laundry using laundry soap or detergent. We must temperature control the laundry (warm or hot cycle). Toys and equipment will be disinfected daily or weekly as needed. Bathroom will be disinfected daily. Toilets and diapering equipment are cleaned after each use. Child care areas will be cleaned daily as needed. We encourage the help of children when putting away toys and supplies (i.e. art supplies) in their appropriate bins or at their appropriate locations. 21
Napping or Sleeping Infants nap on their own schedule in baby cribs. All of our cribs are in compliance with safety standards. Toddlers nap during nap time in the nap room. They nap on their assigned mats. They may bring their own blanket, or have a blanket provided during nap time. Pillows are not required, but if the children ask, we will provide them with pillows as well. Naps are not required; however, all children will be expected to have a quiet rest period for their well- being. If they have not fallen asleep within half an hour, they may have a quiet activity on their nap mat inside the nap room or in the play area. They may also look through/read a book, or occasionally do an extra activity. No Smoking Policy Smoking will only be permitted outdoors in unlicensed space and out of the view of children. Smoking will not be permitted inside the licensed home of the child care. Smoking will also not be permitted inside any associated cars of the child care. Drug and Alcohol Policy We do not allow use of illegal drugs on the premises. The licensee, staff, a household member, volunteer, or anyone else must not consume alcohol during operating hours, or be under the influence of alcohol, illegal drugs or misused prescription drugs when working with or in the presence of children in care. We must keep and store all alcohol inaccessible to children. Insurance Coverage Our child care is currently insured through State Farm Insurance. Non-Discrimination Statement We do not discriminate in enrollment, hiring practices, client services or in the care of children based on race, color, creed, ethnicity, national origin, gender, marital status, veterans status, sexual orientation, age, socio-economic status, religion, differing physical or mental abilities, use of a trained dog or service animal by a child or family member, communication styles, and learning styles. We will best assist parents or guardians and children who speak limited English. 22
End Note We strongly encourage for you to talk to us and always have established communication. As we have had in the past, we will continue to have a comfortable relationship with you where we can discuss all aspects of your child’s development. We will work together through problems, concerns and share as much information as possible about the children. We believe that’s the most convenient way to have a successful child care business. We look forward to working with you! Shehzad Amjad Provider/Licensee 23
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