2023 ENGINEERING EXCELLENCE AWARDS OFFICIAL ENTRY FORM - PROFESSIONAL ENGINEERS AND LAND SURVEYORS DEDICATED TO BUILDING A BETTER CALIFORNIA.
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ACEC CALIFORNIA
2023 ENGINEERING
EXCELLENCE AWARDS
OFFICIAL ENTRY FORM
PROFESSIONAL ENGINEERS AND LAND SURVEYORS
DEDICATED TO BUILDING A BETTER CALIFORNIA.
Submission Requirements
Eligibility for the Engineering Excellence Awards Rating Guidelines & Definitions for Judges
Any firm engaged in the practice of consulting engineering or surveying is eligible to
1. Original or Innovative Application of New or Existing
enter the awards program.
Techniques . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20%
∙ Does the entry demonstrate the use of a new science or a
Qualifying Projects breakthrough in the general knowledge of engineering?
Engineering or surveying projects may have been executed anywhere in the world. ∙ Does the entry represent a unique application of new or
Studies and Research (Category A) or Surveying and Mapping Projects (Category existing technology, techniques, materials or equipment?
D) must have been publicly disclosed by the clients between November 1, 2019 2. Future Value of the Engineering Profession and Perception by
and October 31, 2022. Construction of projects (Categories B through L - with the
the Public . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20%
exception of D) must have been substantially completed and ready for use between
∙ Will the entry redefine current engineering thinking?
the same dates.
∙ Does the entry advance a positive public image of engineering
Projects are judged for their overall engineering excellence, the work performed by excellence?
the entering firm only, and the rating guidelines listed below. 3. Social, Economic and Sustainable Design
Considerations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20%
Awards Eligibility for Small Firm Entries (
The following materials must be submitted: 4. Client/Owner Letter: A one-page letter from the Client/Owner
describing the relationship with the entrant in the development of the
Official Electronic Entry project, and in meeting and exceeding Client/Owner needs. Letter must be
All project information shall be submitted electronically. signed by Client/Owner. Address, but do not mail, this letter to ACEC (1015
1. Offical Entry Form: The engineer or surveyor, client and owner must all 15th Street, 8th Floor, NW, Washington D.C., 20005-2605). All entries must
sign the entry form stating that the project was or will be substantially submit this document as part of their package. This document must be
completed and ready for use in the qualifying period. This must be uploaded in PDF format.
uploaded in PDF format. 5. Project Introduction: This document/script should not exceed 200
2. Project Description: The project description should not exceed five (5) words and is used as the presentation script (with possible modification)
pages (8 1/2” x 11” with 1’ margins min., single-spaced), and address all during the Awards Banquet. The introduction should point out the most
items listed below in a format that can be easily identified and followed unique or significant aspects of the project and the community benefits. It
by EEA judges. Photos, graphs, etc. are included within the page limit. should be written as though the project won an award. This document must
This document must be uploaded in PDF format. be uploaded in Microsoft Word. See: “Sample Project Introduction Script” on
a. Firm’s role in the project. back cover.
b. Role of other consultants and contractor(s) if applicable, participating 6. Published Project Articles: Provide links to any and all published Media
in the project. articles of your project. This document must be uploaded in Microsoft Excel.
c. Description of the firm’s contribution to the project, including: 7. Press Release: In 40 words or less, please provide a press release that
i. Original or Innovative Application of New or Existing Techniques clearly and concisely describes the project and the entrant’s participation
(20pts.) based on the information provided in the Project Description. Also describe
a. Use of new science or breakthrough general engineering the value of the project to the community including information such as the
knowledge (10pts). number of people served, cost savings, etc. Do not reference other awards
b. Unique application of different technology, technique, materials or the project has won. This document must be uploaded in Microsoft Word.
equipment (10pts.) See: “Sample Press Release” adjacent.
ii. Future Value to the Engineering Profession & Public Perception a. Press Release Disclaimer: Please be aware that the press release you
(20pts.) submit will be used as a sample and may need to be edited.
a. Redefine current engineering thinking (10pts.) Note: Naming your Documents: Please name your documents accordingly.
b. Advances a postive public image of engineering excellence(10pts.) Abbreviated firm name, abbreviated project name and document type. For
iii. Social-Economic and Sustainable Design Considerations (20pts.) example: Biggs Cardosa & Associates, Inc. entered a project, Santa Clara
Station Pedestrian Underpass.
a. Solutions produce value to the community environment (6pts.)
b. Approach provides society with social-economic or sustainable ∙ Official Entry Form: Biggs_SCSPed_OfficialEntry
development benefits (7pts.) ∙ Client/Owner Letter: Biggs_SCSPed_Client_Owner
c. Contribution to project improves health, safety or welfare of the ∙ Project Description & Summary: Biggs_SCSPed_Des_Sum
public or environment (7pts.) ∙ Project Introduction: Biggs_SCSPed_Intro
∙ Media Folder: Biggs_SCSPed_Media
iv. Complexity (20pts.)
∙ Biggs_SCSPed_Press
a. Addresses very complex criteria or unique problems (7pts.) ∙ Biggs_SCSPed_Articles
b. Extraordinary problems of site, location, hazardous conditions, ∙ Photos Folder: Biggs_SCSPed_Photos
project requirements (7pts.) ∙ Biggs_SCSPed_Photo1
c. Use of out-of-the-ordinary technology or ingenuity (6pts.) ∙ Biggs_SCSPed_Photo2
v. Exceeding Client/Owner Needs (20pts.)
a. Successful engagement of Client/Owner in overall project
development process (4pts.) Definitions and Notes
b. Economical and cost-effective solution (4pts.) Substantially Completed: A project that is expected to be operational and to
meet its intended purpose between November 1, 2019 and October 31, 2022.
c. Relation of final cost to original budget estimate (both for overall
This completion window has been temporarily expanded to three years due
project and consultant’s services) (4pts.)
to project delays caused by COVID-19 Restrictions.
d. Solution closely meets the total goals of Client/Owner (4pts.)
Judging: These individuals are non-ACEC California members and are
e. Client’s time schedule met (4pts.)
generally from the public sector, representing a cross-section of experience
d. Summary. and review all of the entries. It is recommended that applicants follow the
i. Describe in layman’s terms why this project is instructions closely for the project write-up and detail the role your firm had
worthy of special recognition (word count between 100 - 500 in the project. Applicants may request a blank copy of the judging score-
words). Explain all factors that exhibit the project’s uniqueness sheet to aid in project submission. It is important to recognize that the judges
and complexity, such as innovative engineering, challenges faced rate each project in the entry categories, therefore entries should be clear
and overall social impact. as to their value in those categories. Also, entries should (a) be reasonably
3. Executive Summary: The executive summary should not exceed one understandable to persons who don’t specialize in that particular area of the
page (8 1/2” x 11’ with 1’ margins min., double-spaced) summarizing the profession; (b) include graphics to help illustrate the submission, whether in
submission. Project title and entry category should appear at the top of captioned photos, graphs or exhibits.
the page. This document must be uploaded in PDF format.
ACEC National Competition: Projects earning an Honor or Golden State
Award are eligible to compete in the ACEC National EEA Competition. Merit &
Commendation Awards are not eligible.
Entry Upload Dates to Remember
1. Please visit our website at www.acec-ca.org/OfficialEntry. Please be 1. September 30, 2022: Deadline for Submission of the Electronic Official
prepared to fill out the Official Entry Form and provide ACEC California Entry Form and Electronic Online Folder.
with the following information: (All information must be entered or 2. Early November 2022: Judging will take place and results will be
uploaded to our website). announced.
a. ACEC California Chapter Affiliation 3. January 13, 2023: National Deadline for submission.
b. Firm’s Role in the project 4. February 16, 2023: ACEC California’s Scholarship Foundation hosts the
c. Preparer, Principal or Lead Engineer and any additional contact EEA Banquet at the Hyatt Regency in Orange County, CA.
information 5. June 13, 2023: ACEC National EEA Banquet will be held in Washington, D.C.
d. Entering firm(s) information
e. Client/Owner information
f. Official project name and official project name abbreviated for use in
Engineering Excellence Awards Media Efforts
Press & Media efforts
g. If you are not a Prime, upload a letter from Prime approving Every year ACEC California works strategically and
submission comprehensively to publicize the engineering projects that are
h. Name of Prime construction contractor honored with Engineering Excellence Awards. The focus is to
send a statewide release to all traditional media outlets - both
i. Upload the executed Official Entry Form in PDF format
small and large print publications, as well as broadcast - to
j. Upload Project Description & Executive Summary in PDF format elevate the attention of the EEA awards. Then, we work to try
k. Upload Client/Owner Letter in PDF format to localize press coverage by distributing regional award press
l. Upload Project Introduction in a Word Document releases to curated media markets to connect local reporter
m. Upload Published Media links in Excel Document interest with local projects and firms. Finally, we ensure our
earned media efforts are complemented with social media
n. Upload Press Release (400 words or less) in a Word Document
posts. The list of our 2022 efforts included:
o. Social Media Handles (Twitter, Facebook, LinkedIn, Instagram) of
submitting firm ∙ Drafted Master Press Release listing all Honor, Merit and
p. Provide ten 300dpi++ high-resolution photos. No artistic renderings. Commendation Award winners and coordinated the
distribution of the release through CISION PR Newswire.
*Due to space limitations, the photos will only be uploaded to a
shared online folder (ie. OneDrive, Dropbox, GoogleDrive) ∙ Pitched opportunity for exclusives on local EEA project
winners to the reporters at the Los Angeles Business
2. Share Electronic Online Folder (ie. OneDrive, Dropbox, GoogleDrive)
Journal, Sacramento Business Journal, Silicon Valley
containing submission materials to Paige Madden at
Business Journal, Central Valley Business Journal, San
pmadden@acec-ca.org. Please organize the folder in this order:
Diego Business Journal and The Business Journal (Fresno).
a. Official Entry Form, Project Description, Executive Summary and Client/
∙ Drafted the Golden State Award Winner Press Release and
Owner Letter (PDF)
managed the distribution of the release through CISION
b. Project Introduction (Word Doc.) PR Newswire.
c. Prime Letter (optional) (PDF) ∙ Announced Press Releases on CISION PR Newswire
d. Published Media Article Links (Excel) through ACEC California’s social media channels: Twitter,
e. Press Release (Word Doc.) LinkedIn, Facebook and Instagram.
f. Photos ∙ Circulated earned media articles through ACEC California’s
3. Completed entries are due to the ACEC California office by 5:00pm PT social media channels, linking to firms’ social media
on Friday, September 30, 2022. Projects received after this date will not accounts.
be accepted and will not be returned.
4. If you have any questions or concerns, contact Paige Madden at
Press Release Sample
pmadden@acec-ca.org
Cross Border Xpress (CBX) Terminal Building and Pedestrian
Photographic Display Panel Skybridge in San Diego, CA by Kleinfelder of San Diego, CA.
1. If your firm is selected to receive an Honor Award, you will be required to The bi-national project spans the U.S/Mexico border and
submit one photographic display panel. ACEC California will not be directly connects a new terminal building in San Diego to the
responsible for any damages to or loss of an entrant’s photographic Tijuana International Airport (TIJ), making TIJ the only airport
display panel. in the world with terminals in two countries. CBX is a high-
Note: Due to the Honor Award’s eligibility for the National Competition, an profile, high-security project toll crossing for ticketed airline
additional photographic display will be required for submission, according passengers offering a direct, convenient connection for TIJ
to their specifications. More information will be provided after awards are passengers traveling to or from Southern California. The bridge
determined for the California Competition. allows passengers flying into or out of Tijuana International
2. Specific requirements for the ACEC California photographic display panel Airport to circulate across the international border between
will be communicated to the winning project’s entry preparer in the two terminal buildings, enabling them to avoid unpredictable
weeks following judging. Below are general specifications, which are border wait times and often-lengthy delays at congested land
subject to change: Create one 30”x30” Square Display Panel for display ports of entry at San Ysidro or Otay Mesa.
at the Awards Banquet.
Entry Categories
The 2023 Engineering Excellence Awards Competition recognizes engineering
and land surveying firms for projects that demonstrate an exceptional degree of innovation,
complexity, achievement and value. A distinguished panel of judges will evaluate and rank
submissions by engineering excellence. Projects are judged for their overall engineering
excellence, the work performed by the entering firm only, and the rating guidelines
listed. Entrants should select a category below under which the project will be ranked on
comparison to all submissions.
CATEGORY A: Studies, Research and CATEGORY E: Environmental
Consulting Services (Non-design services, ∙ Hazardous waste
projects not involving the preparation of ∙ Solid waste
construction documents consisting of, but ∙ Restoration/reclamation/remediation
not limited to, the following): ∙ Air quality
CATEGORY I: Special Projects
∙ New products, materials and ∙ Noise
technologies ∙ Recycling ∙ Safety and security
∙ Expert testimony ∙ Waste pond management ∙ Corrosion protection/cathodic
∙ Basic research and studies ∙ Carbon Sequestration and trading protection
∙ Computer/software technology ∙ Mitigation ∙ Program and construction
∙ Technical papers management
∙ Public outreach/involvement CATEGORY F: Water and Storm Water ∙ Land development
∙ Water conservation ∙ Wastewater collection/treatment and ∙ Trenchless technologies
∙ Security plans disposal ∙ Recreational facilities
∙ Project feasibility, economic, or risk ∙ Residuals management and reuse ∙ Subsurface engineering
studies ∙ Graywater systems
∙ Value engineering CATEGORY J: Small Projects
∙ CSO’s
∙ Mine tailings ∙ Total Project construction budget does
CATEGORY B: Building/Technology Systems ∙ Storm water management not exceed $2.5 million (at the entrant’s
∙ Mechanical/electrical/plumbing ∙ Erosion control discretion, except for entries in Category
∙ Computer/technology A, projects under $2.5 million are not
∙ Communications CATEGORY G: Water Resources limited to this category).
∙ Acoustics ∙ Hydraulics, hydrology
∙ Software systems CATEGORY K: Energy
∙ Surface and groundwater supply
∙ Sustainability or carbon neutrality development ∙ Transmission and distribution
∙ Efficiency certification standards, e.g. ∙ Treatment ∙ Power generation
LEED ∙ Transmission, distribution & storage ∙ Renewable energy
∙ Energy efficiency - new and retrofit ∙ Watershed management ∙ Cogeneration
∙ Secure facilities (military, research, ∙ Water use reduction ∙ Energy storage technologies
correctional) ∙ Flood risk management ∙ Energy usage reduction programs
∙ Climate adaptation ∙ Demand side management
CATEGORY C: Structural Systems ∙ Coastal and eco-system restoration
∙ Foundations ∙ Locks/dams/water control structures CATEGORY L: Industrial and Manufacturing
∙ Tunnels ∙ Irrigation Processes & Facilities
∙ Buildings ∙ Petrochemical
∙ Seismic Design CATEGORY H: Transportation ∙ Biotech
∙ Towers ∙ Highways ∙ Manufacturing
∙ Bridges ∙ Rail ∙ Heavy industry
∙ Stadiums ∙ Airports ∙ Industrial waste
∙ Marine/ports ∙ Materials handling
CATEGORY D: Surveying and Mapping ∙ Public Transit ∙ Mining, metallurgy, mineralogy
Technology ∙ Intermodal facilities
∙ Geomatics, ALTA, land title and rights
surveys
∙ Control, GPS, monitoring or construction
surveying
∙ Survey mapping, GIS/LIS,
photogrammetry
2022-2023 Suggested Timeline for Project
“Intent to Enter” available for submission on ACEC
June 1, 2022 California Website. *All submissions should be submitted
online.
July 1, 2022 Official Application & Instructions will be available on
website.
Intent to Enter Forms due (Official Entries will still be
July 31, 2022
accepted after this date).
Engineering August 15, 2022
Cover Page and Official Entry Form should be completed.
*All signatures, addresses and details should be filled out.
Excellence Awards
Project Description and Project Introduction should be
2023 Program August 30, 2022
completed.
Timeline September 9, 2022 Client/Owner Letter and Executive Summary should be
finished.
September 20, 2022 Media List and Press Release should be completed.
September 30, 2022 Completed project submission online folder due to the
ACEC California office by close of business.
October 10, 2022 Judges receive copies of all project entries.
Early November 2022 Project judging held.
1 week after Judging EEA applicants notified of Awards via email and mail.
ACEC National EEA Competition deadline, ACEC
January 13, 2023 California Honor Award Winners can send their projects
directly to ACEC National.
Photographic Display panels due to ACEC California office
January 30, 2023
by close of business.
EEA Awards Ceremony and Banquet at the Hyatt Regency
February 16, 2023
in Orange County, CA.
Macrch 10-12, 2023 Judging for ACEC National Competition takes place in
Washington D.C.
ACEC National Awards Presentation & Gala in Washington
June 13, 2023
D.C during the Annual Convention.
Sample Project Introduction Script
2023 Engineering Excellence Awards
A award goes to
for the Hansen Dam Recreational Lake Facility.
was contracted by the U.S. Army Corps of
Engineers, Los Angeles District, as the prime
consultant to provide the unique engineering
design required to create this landmark project -- a
combination swim lake, recreational lake and park
facility in the city of Lake View Terrace. During
the facility’s first week of operation in November
2020, more than 30,000 people turned out to
enjoy the swim lake. The project was delivered on
time and under budget.
Entry Form
PAGE 1 of 2
2023 Engineering Excellence
Please provide all information requested below for each entry. This information will Eligible for Golden State, Honor, Merit, Commendation
be used for awards and press releases. The proper fee must accompany this form. MEMBER $599 NON-MEMBER $1,799
Make checks payable to ACEC California. To pay by credit card, go to acec-ca.org,
online store. 2023 Small Firm 30 or Fewer FTEs
MEMBER $399 NON-MEMBER $1,199
About the Project
ALL INFORMATION ON THIS FORM MUST BE THE SAME FOR YOUR FINAL PROJECT UPLOAD.
ENTERING FIRM NAME(S) (as used on any awards, publicity or other materials.)
ACEC CALIFORNIA CHAPTER NAME: FIRM’S ROLE IN THE PROJECT:
PREPARER’S FIRST NAME LAST NAME TITLE
PREPARER ONLY
ADDRESS CITY STATE
ZIP PHONE NUMBER EMAIL
SIGNATURE
PRINCIPAL’S FIRST NAME LAST NAME TITLE
PRINCIPAL ONLY
ADDRESS CITY STATE
ZIP PHONE NUMBER EMAIL
ADDITIONAL CONTACT’S FULL NAME TITLE EMAIL
ADDITIONAL
ADDITIONAL CONTACT’S FULL NAME TITLE EMAIL
NAME OF PROJECT LOCATION STATE
PROJECT INFORMATION
ENTRY CATEGORY A. Studies, Research & Consulting Services F. Water & Storm Water J. Small Projects
(Please Check One): B. Building/Technology Systems G. Water Resources K. Energy
C. Structural Systems H. Transportation L. Industrial & Manufacturing
D. Surveying & Mapping Technology I. Special Projects Processes and Facilities
E. Environmental
COMPLETION/USE DATES: Scheduled Dates Actual Dates TOTAL PROJECT BUDGET (actual) $
COSTS (Category A Only): Scheduled Costs $ Actual Costs $ ENTRANT’S PROJECT BUDGET (planned) $
ENTRANT’S PROJECT BUDGET (actual) $
Entry Form continued...
PAGE 2 of 2
About the Client/Owner(s) of the Project
I believe the work of the engineer meets the intended uses and expectations for the project and hereby grant permission to enter this
project in the 2023 ACEC California Engineering Excellence Awards Competition, and authorize publication of its outstanding features,
unique aspects, or innovations. I affirm the project was substantially completed and ready for use between November 1, 2019 and
October 31, 2022.
PRIME CONSTRUCTION CONTRACTOR
FULL NAME ADDRESS EMAIL
OTHER KEY CONSULTANTS, ARCHITECTS, ETC.
FULL NAME ADDRESS EMAIL
FULL NAME ADDRESS EMAIL
FULL NAME ADDRESS EMAIL
FULL NAME ADDRESS EMAIL
CLIENT INFORMATION
CLIENT CLIENT CONTACT NAME EMAIL
CLIENT ADDRESS CLIENT CITY CLIENT STATE CLIENT ZIP
CLIENT PHONE NUMBER CLIENT SIGNATURE
OWNER INFORMATION
OWNER OWNER CONTACT NAME EMAIL
OWNER ADDRESS OWNER CITY OWNER STATE OWNER ZIP
OWNER PHONE NUMBER OWNER SIGNATURE
Entries must be received in the ACEC California Office
by close of business on Friday, September 30, 2022. ENGINEERING EXCELLENCE AWARDS
ACEC California
Send appropriate entry fee to the address located to 1303 J Street, Suite 450 Sacramento, CA 95814
the right or visit the ACEC California online store at
PHONE: (916) 441-7991
acec-ca.org (EEA entry fee) to pay via credit card.
ATTN: Paige Madden, pmadden@acec-ca.org
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