2022 COVID-19 Readiness Plan - Niagara University in Ontario Page |0 - Prepared by: :Vince Rinaldo, Ph. D Niagara University 1/1/2022
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2022 Page |0
COVID-19
Readiness
Plan
Niagara University in Ontario
Prepared by: :Vince Rinaldo, Ph. D
Niagara University
1/1/2022
Page |1
Table of Contents
EXECUTIVE SUMMARY ........................................................................................................................................ 4
Guiding Principles .......................................................................................................................................... 5
COVID-19 ............................................................................................................................................................ 6
The Plan for a Phased Restart ....................................................................................................................... 7
Partnerships ................................................................................................................................................... 8
SECTION I: SAFETY IS OUR PRIORITY .................................................................................................................. 8
MISSION FIRST: Our Perspective on Restarting Operations ......................................................................... 9
Table 1. Priority recommendations and actions for health and safety. ................................................ 10
Purple Pledge .................................................................................................................................................... 15
Health and Safety ............................................................................................................................................. 15
PPE ................................................................................................................................................................ 15
Prevention Measures ................................................................................................................................... 15
Hand Washing .............................................................................................................................................. 16
Hand Sanitizers ............................................................................................................................................ 16
When coughing or sneezing......................................................................................................................... 16
Cleaning ........................................................................................................................................................ 16
Disinfecting kills germs on surfaces. ....................................................................................................... 17
Soft surfaces ............................................................................................................................................. 17
Electronics (such as tablets, touch screens, keyboards, remote controls, and debit machines) ............ 17
Screening ...................................................................................................................................................... 17
Physical Distancing....................................................................................................................................... 18
COVID-19 Symptoms.................................................................................................................................... 18
Outbreak Management .................................................................................................................................... 19
Contact Tracing ............................................................................................................................................. 20
Food .............................................................................................................................................................. 20
Room Configuration ..................................................................................................................................... 20
Meetings and Advisement ............................................................................................................................ 21
Common Spaces ........................................................................................................................................... 21
Facilities ............................................................................................................................................................ 21
Workspace .................................................................................................................................................... 21
HVAC ............................................................................................................................................................. 22
Cleaning ........................................................................................................................................................ 22
Page |2 Legal and Human Resources............................................................................................................................. 22 Work from Home Plan .................................................................................................................................. 24 Communications ........................................................................................................................................... 24 Academics ......................................................................................................................................................... 24 Distancing and Real-time Updates ............................................................................................................... 24 Faculty Training ............................................................................................................................................ 25 Technology ....................................................................................................................................................... 25 AReveryware technology.............................................................................................................................. 25 Flex Classroom Technology .......................................................................................................................... 25 Academic Calendar ....................................................................................................................................... 25 Program of Study .......................................................................................................................................... 26 Visitors .............................................................................................................................................................. 26 Partnerships...................................................................................................................................................... 26 Government...................................................................................................................................................... 27 PEQAB/Ministerial Consent .......................................................................................................................... 27 OCT ............................................................................................................................................................... 27 OSAP ............................................................................................................................................................. 27 Entering and Exiting the Building: Procedures ................................................................................................. 27 Curriculum/Course Delivery Models: Capacity................................................................................................. 27 Class Schedules Spring 2022 ............................................................................................................................. 28 MBA/MS ISDF/MS Finance (Hybrid) ............................................................................................................. 28 MSED ............................................................................................................................................................ 28 Post Baccalaureate Classes (BPS) ................................................................................................................. 28 Flex Classrooms ................................................................................................................................................ 28 The Television .............................................................................................................................................. 28
Page |3
This Readiness Plan has been developed to outline how Niagara University is responding to Covid-19
and modifying/enhancing procedures and operations to allow academic and administrative activities to
continue on-campus at our Vaughn Campus in accordance with federal, provincial, local government
(including the York Region Public Health) laws, directives and guidance along with Niagara University
policies.
Students, Faculty, Employees, Visitors and Contractors need to be familiar with Niagara University’s
COVID-19 Readiness Plan and comply with the requirements outlined before their visit, during their visit
and after their visit to the Vaughn Campus.
There is also a corresponding Readiness Plan entitled Niagara University COVID-19 International Student
Readiness Plan, to address procedures and requirements for international students to travel to Canada
and quarantine before being able to attend campus and begin academic programs.
Niagara University will continue to monitor the information provided by federal, provincial, local
government (including the York Region Public Health) for the latest requirements and revise its
Readiness Plans accordingly.
Please continue to check Niagara University’s website www.niagarau.ca for the most-up-to-date
information on what you need to know about our response to Covid-19.
If you have any questions, please contact Vince Rinaldo, Vice President for Ontario Administration at
(905) 294-7260 ext. 1101.
This Plan was last updated on December 1, 2021
Please note: earlier versions of this Plan provided detailed information, restrictions and government
requirements that were in place at the time. This information has been removed from this version of
the Plan to avoid confusion or outdated information.
A Letter from the Rev. James J. Maher, C.M.
President of Niagara University
"Trials bear the special mark of God's goodness"
St. Vincent de Paul, III:120
Dear members of the Niagara University community,Page |4
The 2021 spring semester at Niagara University (in Vaughan, Ontario) and on campuses across the world,
was one of unprecedented change due to the impact of COVID-19. During this time of planning, we look to
our Catholic and Vincentian heritage to help us answer the Vincentian question—“What must be done?”
We must sustain our core mission and emphasize our distinction as a place of connection, sharing, and
scholarship that depends on the unique interrelationships fostered by a campus-based experience. We
must reignite a campus beacon that promises opportunity, hope, and home to our campus community, as
well as stability, leadership, and progress to communities beyond. In all of this, we must be resilient in our
obligation to prioritize health and safety.
Reopening institutions of higher education is and must remain, a priority regionally and statewide. Now,
more than ever, the world needs critical, compassionate thinkers, educated professionals and researchers,
and values-based decision-makers. We need to ensure full access and equity for all members of our
community, particularly those most in need, who are experiencing a profound divide that has become even
more pronounced as a result of the pandemic.
As a Catholic and Vincentian university, our focus on academic excellence, student engagement, and
preparing global citizens of the world is unwavering. Niagara University’s values and mission anchor and will
elevate our students into much needed leadership roles. We contribute to the community in pursuit of
social justice, we drive change through the impactful service of our students, and we add significantly to the
economic foundation of the region. A reopened, reimagined, and engaged Niagara University does this and
so much more.
Throughout these extraordinary times, I remain humbled by the kindness of our entire community. I am
proud of our students, faculty, staff, administration, and alumni for their inspiring innovation, commitment
to others, and engagement within the broader community. We have answered the call to live the
Vincentian mission. As we come together this fall, there will be new expectations in terms of community
norms and personal responsibility. My expectation is that every member of the Niagara family willingly
adjusts their behavior to maintain the health and safety of our community.
On behalf of the university community, I thank the members of the Restart Implementation Task Force for
their work. Collectively, we will lead Niagara’s next phase in the history of our binational university and
continue to ensure the transformational experience and impact of our graduates. With guidance from
leading health organizations and elected officials, the health and safety of the Niagara community are fully
integrated into all components of the restart plan. It is with confidence and purpose, therefore, that we
welcome our new and returning students back to a safe and resilient campus in spring 2022.
With hope and prayer for the Niagara community,
James J. Maher, C.M.
President
EXECUTIVE SUMMARY
Niagara University is committed to the health and safety of every member of our community. As a
binational university, that commitment crosses borders. Since the onset of the COVID-19 pandemic, Niagara
University has acted collaboratively across sectors and campuses to transition the learning, service,
engagement, and working experience to remote and virtual platforms while continuing to provide ourPage |5
students with a high-level academic experience that enabled them to progress academically and finish the
semester strong.
Now, as regions throughout the province of Ontario begin to reopen, we intend to restart the engaging
education that is the hallmark of a Niagara University education this fall. Niagara’s Restart Implementation
Task Force was charged to proactively plan for the safe and gradual return of students, faculty, and staff to
our Vaughan location in the coming academic year, focusing on the following key areas: academics, public
health, student life, human resources, infrastructure, and finance. This comprehensive work built upon the
many actions of the Niagara’s Academic Task Force and the Crisis Response Team.
“Our collective goal is to restart as a face-to-face residential community by fall 2020 in compliance
with federal, provincial, and regional guidelines, and explore facility usage during summer sessions
as a phase-in to pilot and prepare for fall 2021.”
Guiding Principles
While we recognize that the threat from COVID-19 is not over, we must look to the future. Our culture and
action must therefore be ready to pivot as needed to address the changing government and public
health requirements regarding COVID-19.
The report of Niagara University’s Restart Task Force entitled, Forward Niagara: Creating a Resilient and
Safe Campus, has enabled Niagara University to move forward with our intention to resume academic and
co-curricular activities, and brick-and-mortar operations but it is not intended to be all-inclusive. As our
knowledge and understanding of the COVID-19 virus continues to evolve, and based on guidance from local
governments and health organizations, we will update this plan accordingly. It is an evolving, living
document. Check Niagara University’s website: www.niagarau.ca for the most-up-to-date information on
what you need to know about our response to Covid-19.
This report follows the direction laid out by the Commission on Independent Colleges and Universities; the
Ontario government in “A Framework to Reopening our Province”; guidance from the CDC, WHO, PHO,
PHAC; and best practices from emerging scientific knowledge, public health data, and instructional
pedagogy.
This plan, which includes an intentional phase-in and preparation over the summer, will guide our Vaughan
campus operations as it prepares critical health strategies, pilots safety and guidance protocols, and
prepares to welcome students, faculty, and staff to campus without comprising the essential elements of
Niagara’s Catholic and Vincentian heritage, character, and experience.
On August 6, 2021, it was announced that all Niagara University staff and students must be vaccinated with
one of the Health Canada-approved vaccinations in order to attend the Vaughn campus for the fall 2021
semester. The mandatory vaccination requirement continues in place for the spring 2022 semester.
Students, who have previously not provided proof of full vaccination or new students need to provide proof
of full vaccination by January 17, 2022 through the Medicat portal. Staff and students make seek a medical
or religious exemption.Page |6
Only staff and students who are vaccinated or have been granted a medical or religious exemption will be
allowed on campus. Additional information can be found at: https://niagarau.ca/current-students/forward-
niagara/restart-plan/
On August 31, 2021, Ontario’s Chief Medical Officer of Health issued a directive requiring post-secondary
institutions in Ontario to have mandatory vaccination policies in place by September 7th that apply to all
employees, staff, contractors, volunteers and students. Niagara University issued an update explaining the
requirements under the directive including:
• Wearing a mask is required for all indoor activities;
• Individuals who have been granted a vaccination exemption or have not been fully vaccinated for at
least 14 days must submit to two antigen tests per week and demonstrate a negative result before
coming onto campus; and
• Unvaccinated individuals must complete an online education session on COVID-19 vaccinations.
Niagara University’s Commitment
• Health and safety of our staff and students is Niagara University’s priority.
• Any people present on campus will be bound by the guidance in this manual while strictly
respecting the evolving guidance and direction of public health authorities and the government.
• On campus learning will be increased at a gradual and safe pace per government and healthcare
community,
• Niagara University will strive accommodate special circumstances for staff and students where
possible.
Niagara University will:
• Take the necessary measures to protect the health and ensure the safety and physical well-being of
employees, students, and visitors.
• Give employees, students and visitors adequate information regarding the risks connected with
their work and education and make appropriate training available to them.
Employees and Students will:
• Become familiar with relevant safety guidelines.
• Take the necessary measures to ensure their health, safety, and physical well-being.
• Not endanger the health, safety, or physical well-being of other persons.
• Be respective of guidelines, procedures, and processes.
COVID-19
Human coronaviruses cause infections of the nose, throat, and lungs. The coronavirus is most commonly
spread from an infected person through:
• respiratory droplets generated when you cough or sneeze.
• close, prolonged personal contact, such as touching or shaking hands.
• touching something with the virus on it, then touching your mouth, nose, or eyes before washing
your hands.Page |7
Current evidence suggests person-to-person spread of COVID-19 is efficient when there is close contact.
Physical distancing a critical prevention measure. Respiratory droplets of relevant size can travel a few feet
before falling to the ground or evaporating so the 2-metre (6 feet) physical distancing rule is based on this.
Proper handwashing, cough hygiene and cleaning with an appropriate disinfectant are also key to limiting
virus transmission.
Those who are infected with COVID-19 may have little to no symptoms. You may not know you have
symptoms of COVID-19 because they are similar to a cold or flu. Symptoms include:
• Fever New onset of cough
• Worsening chronic cough Shortness of breath
• Difficulty breathing Sore throat
• Difficulty swallowing Decrease or loss of sense of taste or smell
• Chills
• Headaches
• Unexplained fatigue/malaise/muscle aches (myalgias)
• Nausea/vomiting, diarrhea, abdominal pain Pink eye (conjunctivitis)
• Runny nose/nasal congestion without other known cause.
Symptoms may take up to 14 days to appear after exposure to COVID-19. Recent evidence indicates that the
virus can be transmitted to others from someone who is infected but not showing symptoms. This includes
people who:
• have not yet developed symptoms (pre-symptomatic).
• never develop symptoms (asymptomatic).
The Plan for a Phased Restart
The plan for a restart of full university operations places the health and well-being of our community at the
forefront, with priority actions as follows:
1. Our primary focus is public health and safety. To that end, we have established procedures and
undertaken modifications and enhancements including, contact tracing and surveillance protocols, and
entrance and exit procedures. We have also obtained a large supply of PPE, and all facilities have been, and
will continue to be, deep cleaned and sanitized. Other measures, such as the installation of transparent
barriers, have been implemented as necessary.
2. Academic excellence remains a pillar of the restart. Calendar modifications will eliminate extended
breaks, video conferencing technology in highly used classrooms will complement in-person instruction,
density of classrooms will maintain distancing, and layered health protections for required professional
internships/practica have been established.Page |8
3. Technology and internet access for all students will be provided. Technology and internet access for all
students will be provided Technology will meet the specification of instructional demands across programs
to ensure full academic participation and be phased in for students.
4. All facilities will operate at 50% capacity. State-of-the-art technology apps will be used for real-time data
on dissemination of distancing protocols and occupancy in dining areas, the theatre, classrooms, co-
curricular spaces, and other areas on campus.
5. Safe workplace protocols for all employees that balance their rights and responsibilities and preserve
privacy will be implemented. Policies will address sick leave, returning to work, affirmation of health, and
appropriate stay-at-home arrangement for vulnerable populations.
6. Educational and communication measures will be vital to the success of the restart plan. Signage,
welcome/check-in procedures, and educative measures to enhance self-responsibility (including training)
will be put in place for all components of the community, including visitors to campus. Timely, multifaceted
communication for students, faculty, staff, and the community will be developed and disseminated as
necessary.
7. Fiscal investment will be necessary. While we must be prudent, we also are committed to meet the costs
associated to ensure the health and safety of the entire Niagara University community, including the
Vaughan campus.
Partnerships
Niagara University cannot undertake this comprehensive restart in isolation, nor lead this critical action
alone. As a university framed by a mission to serve the community, it is important that we work in tandem
with local elected officials and public leaders, and at national and provincial levels of government in Ontario
and the city of Vaughan. Additionally, we are grateful for the strength and dedication of our alumni, who
have offered their assistance, resources, and expertise to the analysis, planning, and implementation of our
restart plan.
In Summary, the timelines for implementation are urgent and provide direction for a phased action plan
beginning on June 1 and working through the start of the fall semester on August 28. While sectors and
functional officers hold the responsibility and accountability for actions in their areas, a guidance and
adherence strategy has been included as an educative arm for addressing questions and concerns while
assisting the campus community with compliance to the guidelines and policies which have been
established.
Niagara University is committed to the excellence and engagement that is the hallmark of our university as
we hold true to the strategic core of our Catholic and Vincentian heritage. We are, therefore, prepared to
move forward with the financial investment and urgent action necessary to welcome our students to a safe
and resilient campus.
SECTION I: SAFETY IS OUR PRIORITYPage |9
MISSION FIRST: Our Perspective on Restarting Operations
The task force work was undertaken with a view toward creating environments of safety and excellence,
while maintaining the Catholic and Vincentian values of the university. This plan, which provided strategic
guidelines for a full restart of operations in the fall of 2020, has also been the foundation for preparing on-
campus operations for the spring 2022 semester. This plan pays special attention to advancing the
educational mission of the university in this new context, acknowledging the threats and opportunities that
confronting the pandemic poses. How will excellence be maintained, and safety not be compromised? How
will inclusion of the socially and economically marginalized be achieved? How will our commitment to
sustainability be advanced? This document points the way.
BUILDING LAYERS OF SAFETY: Creating Safe and Resilient Campuses in Lewiston and Vaughan
These criteria of testing, tracing, distancing, and prevention have been in place since August 1, 2020:
● The campus will conform to the critical key metrics for regional (province/region/city) opening
developed by civic officials before commencing operations.
● Close contacts between local health departments were established.
● Campuses established relationships with healthcare systems in the area for treating students and
community members.
With the health and well-being of our students, faculty, staff, administration, and members of the
community at the forefront of planning, layers of safety will be in place to test, monitor, isolate (as needed),
trace, protect those most at risk, and monitor warning signs of infection. The plan addresses university
protocols for potential cases, positive cases, early warnings, and clusters of positive cases. If a cluster of
positive COVID cases on campus is identified, health services will work closely with York Region Public
Health to determine the threshold for suspending classes for a period of time (remote learning) and/or
sending resident students home. As delineated in the report of the Commission of Independent Colleges
and Universities (CICU), these tiers establish safety barriers and will be developed to meet the unique needs
of Niagara University’s community of students, faculty, staff, and administration.P a g e | 10
Niagara University maintains strong relations with the public health officials in Ontario. In Ontario,
individuals who are experiencing COVID-19 symptoms are encouraged to call either Telehealth Ontario, at
1-866-797-0000 or York Region Public Health at 1-800-361-5653.
Table 1. Priority recommendations and actions for health and safety.
Area of safety Priority recommendations and actions
❒ Relationship with regional 1. Agree on protocols with local public health officials for
public health unit and screening/tracing and for when a positive case is
healthcare system identified.
2. Confirm roles and responsibility of the York Region
Public Health in contact tracing.P a g e | 11
1. Mandatory daily screening for staff, administration,
❒ Health monitoring and faculty, students who will be screened periodically
screening according to their class schedules. Screening will be
conducted through the Medicat health screening
program. This is an electronic health record system and
it includes documentation of the screening. Assessment
responses will be reviewed every day and such review
will be documented. Dashboard data will be provided.
2. Students arriving from different provinces as well as
different countries will be tested in accordance with
federal and provincial requirements. This testing will be
coordinated through MacKenzie Health (testing site) and
in keeping with PHAC and PHO guidance. Canada Border
Services Agency officers at the port of entry can order
visitors to Canada including international students to
quarantine.
3. Require scheduled visitors to comply with screening,
entrance and exit protocols through the Office of the VP
for Administration in Ontario.
4. Manage COVID positive students and students exhibiting
signs and symptoms (Persons under Investigation) for
COVID 19 following the established protocol/algorithm.
Off campus quarantine hotels will be utilized.
5. Health Services will work in partnership with York Region
Public Health in the contact tracing of COVID + students,
faculty, staff and administrators. Notification of close
contacts of their potential exposure (contact tracing) is
the responsibility of the PHO.P a g e | 12
❒ Personal Protective 1. Adhere to guidance and public health expectations for
Equipment (PPE) providing, storing, cleaning and discarding Personal
Protective Equipment:
○ hand sanitizer (individual, office, stations in
common space).
○ masks (cloth, N95, surgical, clear).
○ pulse-oximeters (athletics).
○ gloves, face shields;
2. Purchase and stockpile sufficient quantities for each
category and monitor use.
❒ University Health and 1. Develop protocol for telehealth in keeping with
Counseling Center professional, emerging regulations (use of DoxyHealth
platform).
2. Designate isolation room for evaluating possible
COVID-19 patients (in keeping with DOH and Ontario
Health guidelines).
3. Increase mental health counseling support based on
increasing demand.
❒ Density 1. Modified campus operations:
○ A minimum of 6’ of social distancing in
classrooms, informal learning spaces, gathering
spaces, conference rooms, offices (suites), and
other areas on campus.
○ Masks are required in all public areas on campus
for employees, faculty, students and visitors.P a g e | 13
❒ Social distancing 1. Encouraged everywhere, easily complied with and
accessible using new technology, AReveryware,
developed by Twisted Rope, provides information about
building safety and distancing (e.g., real-time updates on
occupancy).
2. Installation of clear plexiglass screens for front desks
and areas where needed to adhere to distancing
requirements.
3. Prefer remote meetings where appropriate, e.g.,
President’s Cabinet, Academic Senate, UPRC, Promotion
and Tenure.
❒ Vulnerable populations 1. Advised to stay home with the provision of:
○ Remote learning for students.
○ Remote teaching for faculty.
○ Remote work for staff.
2. Define a process to self-identify and be verified.
❒ Stay-at-home and sick leave 1. Have clear stay-at-home and sick leave policies for
policies students, faculty, staff, and administrators who are
exhibiting signs of illness.
❒ Travel 1. Follow government guidelines for domestic and
international travel;
2. Drastically reduce university-sponsored travel beginning
on August 7, 2020.
3. Adjusting the academic calendar to eliminate extended
breaks that increase risk of student, faculty, and
employee travel.
❒ Cleaning/disinfectant 1. Hand sanitizer widely available and stations installed in
key locations.
2. Disposable wipes or other disposable paper products and
soap in restrooms, as well as in locations with multiple
users.P a g e | 14
3. Daily disinfecting and cleaning of classrooms, offices,
residence halls, bathrooms.
❏ Escalation of Cases 1. Cases will be addressed through university protocols for
potential cases, positive cases, early warnings and
clusters of positive cases.
2. The daily health screening assessment (through Medicat)
generates dashboard data that will be available and
reviewed to identify early warnings and escalation.
3. If a cluster of positive COVID cases on campus is
identified, health services will work closely with York
Region Public Health and PHO where appropriate, to
determine the threshold for suspending classes for a
period of time (remote learning). Arrangements will be
made as needed and required.
❒ Communication ● Communication plans have been established for:
a. Students.
b. Faculty and staff.
c. Community and government leaders in NY and
Ontario.
● To encourage a culture of self-responsibility a “social
contract” among the members of the university
community, was introduced. A code of safety was posted
and printed. Forms that educate students, faculty,
employees, and visitors on campus expectations are
available and signed as applicable.
● A “common courtesy” strategy has been implemented
to engage the community in new protocols.
In summary, the generation, dissemination, training, and full implementation of comprehensive
actions related to public health are aligned with public health directives in NYS and Ontario and must
be fluid as expectations and guidance evolve.
At Niagara University, public health actions attend to the whole person and maintain a consciousness
of the common good. Opt-in policies that need to be developed because of privacy concerns should
be communicated in the context of the balancing of rights and responsibilities of individuals in our
community and the promotion of the common good. Comprehensive education, policy, and
communication (including signage) frame these recommendations and are critical across sectors and
university demographics.P a g e | 15
Purple Pledge
We have put measures in place to protect the health and safety of the entire Niagara University
community to the extent possible, but their effectiveness depends upon everyone taking these
measures seriously. To encourage all members of the NU community to do their part in keeping our
campus safe, we have developed the “Niagara University Community Responsibility Purple Pledge.”
Students, faculty, staff, and administration will be able to read and sign this pledge online prior to their
arrival to campus.
Health and Safety
PPE
• All students will be provided with two three-ply, 100% cotton masks. These masks contain
copper and silver, which provide antimicrobial properties and can be washed up to 15 times.
• All faculty will be provided with one three-ply, 100% cotton mask. This masks contains copper
and silver, which provide antimicrobial properties and can be washed up to 15 times.
• Masks must be worn by students, faculty, staff, administration, and visitors at all times within
the building regardless of the ability to remain 2-metres apart. This applies to classrooms,
washrooms, and common areas etc. Masks are not a substitute for social distancing.
• Hand sanitizing stations will be situated in various locations on site.
• All BPS students will be required to complete a daily screening. Graduate students will complete
screening on the days they have classes.
• Sanitizing wipes will be made available by hand sanitizing stations
• Cleaning kits have been created and are located in all classrooms
Prevention Measures
• Do not come to campus if you experience any symptoms of COVID-19 or have been exposed to
someone diagnosed with COVID-19.
• Wash your hands frequently.
• Practice good cough etiquette.
• Consciously remind yourself to not touch your mouth, nose, or eyes.
• Maintain a physical distance of 2-metres at all times when other physical barriers are not
present.
• Wear a mask or other appropriate face covering if you are unable to maintain the 2-metres
distance.
• You must wear a community/face mask if you are taking public transit, taxis or public ride
sharing.
• Ensure frequent cleaning of your work area especially high-touch surfaces and objects.
• The safety of the individual overrides personal convenience or preference.
• Failure to comply with these guidelines could result in reduced access, exclusion from the
building, and other disciplinary measures.P a g e | 16
Hand Washing
Wash your hands with soap and water for at least 20 seconds including palms, backs of each hand,
between fingers, thumbs and under nails. Rinse and dry hands well.
• If soap and water are not available, use an alcohol-based hand sanitizer.
Hands should be washed in the following situations:
• Upon arrival to the campus, mid day, prior to leaving the campus
• After working in close contact with another employee/student (less than 2 meters)
• Whenever your hands are soiled/dirty
• After visiting the washroom
• Upon arrival back home
In washrooms and at hand washing sinks, the following items will be available:
• soap
• paper towels
• wastepaper baskets for disposal of paper towels.
Hand Sanitizers
Hand sanitizer stations have been made available through out the campus. Hand sanitizer approved by
Health Canada is available for use if soap and water are not available.
How to use hand sanitizer (Rub hands for at least 20 seconds):
• Apply 1 to 2 pumps of product to palms of dry hands.
• Rub hands together, palm to palm.
• Rub in between and around fingers.
• With palm of other hand rub fingertips of each hand in opposite palm.
• Rub each thumb clasped in opposite hand.
• Rub hands until product is dry. Do not use paper towels.
• Once dry, your hands are clean.
When coughing or sneezing
• cough or sneeze into a tissue or the bend of your arm, not your hand.
• dispose of any tissues you have used as soon as possible in a waste basket and wash your hands
afterwards.
Cleaning
Cleaning with soap and water or a suitable cleaning solution reduces number of germs, dirt, and
impurities on the surface.
• Wear disposable gloves to clean and disinfect.
• Clean surfaces using suitable cleaning solution or soap and water, then use disinfectant.
• Practice routine cleaning of frequently touched surfaces.P a g e | 17
• More frequent cleaning and disinfection may be required based on level of use.
• Surfaces and objects in public places must be cleaned and disinfected before each use.
Disinfecting kills germs on surfaces.
• Use only disinfectants that have a Drug Identification Number (DIN). A DIN is an 8-digit number
given by Health Canada that confirms it is approved for use in Canada.
• Follow the instructions on the label to ensure safe and effective use of the product.
• Keep surface wet for a period of time (see product label).
• Wear gloves and make sure you have good ventilation during use of the product.
• Always read and follow the directions on the label to ensure safe and effective use:
• Wear skin protection and consider eye protection for potential splash hazards.
• Ensure adequate ventilation.
• Use no more than the amount recommended on the label.
• Use water at room temperature for dilution (unless stated otherwise on the label).
• Avoid mixing chemical products.
• Label diluted cleaning solutions.
Soft surfaces
For soft surfaces such as carpeted floor, rugs, and drapes:
• Clean the surface using soap and water or with cleaners appropriate for use on these surfaces.
• Launder items (if possible) according to the manufacturer’s instructions. Use the warmest
appropriate water setting and dry items completely.
• Disinfect with a household disinfectant that meets the criteria to fight against COVID-19.
Electronics (such as tablets, touch screens, keyboards, remote controls, and debit machines)
• Use alcohol-based wipes or sprays containing at least 70% alcohol. Dry surface thoroughly.
• Consider putting a wipeable cover on electronics.
Screening
• All BPS students/staff/administration will be required to complete a daily screening.
• Graduate students and faculty will complete screening on the days they have classes.
• In addition, planned visitors, and third-party employees will also be required to complete a
screening prior to gaining entrance to the building
• The University uses the Medicat App for screening. The screening will provide a green badge
that is time stamped on the individual’s phone, which will show that they have completed
the screening and have confirmed that they are symptom free.
• Those who have completed the screening will be able to show this information to faculty upon
entering the classroom or the staff upon entering the building.P a g e | 18
• The screening tool will be implemented through Health Services, who will monitor
recommendations from the CDC, PHO, and PHAC to ensure the instrument and questions are
up-to-date and appropriate.
• In addition to the University screening tool, all staff and faculty will complete the Ontario
Workplace Screening tool.
• University and Workplace Screening tools are available through the Ontario website COVID page
• Signage for self-monitoring will be included as part of AReveryware
Physical Distancing
• Physical distancing means keeping our distance from one another. It means staying at least 2
metres (or 6 feet) away from other people whenever possible.
• To ensure we are following the physical distance guidelines throughout the time on campus,
below are the expectations:
o Arrive for your class/shift 10 minutes prior to start time.
o Breaks for all staff and students are to be staggered to limit the density of people in
common areas. Breaks are restricted to your designated work area or to outside of the
building.
o Common areas are closed until further notice and must not be used.
o Students and staff must go directly to their assigned room.
o When there is a need to go to the washroom, go directly and return directly, maintain
physical distancing at all times.
o All individuals must follow the directional signage.
o Respect density restrictions in the washroom – only one person at a time.
• All individuals, while on the premises will be required to maintain a 2-metre distance at all
times.
• We recommend that students come equipped with the materials that they will need such as
pens, pencils, paper as sharing these among people may be met with some resistance.
• Out of concern for classmates and the faculty and staff at Niagara University, please follow
government guidelines and refrain from gathering in large groups.
COVID-19 Symptoms
• For Employees: We ask that out of concern for your colleagues the faculty, staff, or anyone who
has flu-like symptoms not come to the campus. Please contact your supervisor or in cases of
faculty, the department chair and Associate Dean to apprise them of the situation so that they
can work with you on an accommodated plan. If you are experiencing any of the symptoms
associated with COVID-19, the Province recommends that you get tested. For testing
information please visit York Region.
• For Students: We ask that out of concern from your classmates and instructors, students who
have flu-like symptoms to not come to campus to attend classes, study or meet with classmates
or instructors. Please contact your instructors and apprise them of the situation so that they
can work with you on an accommodated plan. If you are experiencing any of the symptoms
associated with COVID-19, the Province recommends that you get tested. For testing
information please visit York Region.P a g e | 19
• Students who exhibit signs and symptoms of COVID-19 during the semester will be referred for
testing through York Region Health. Niagara University Health Services will work in partnership
with York Region Public Health and the Province in the contact tracing of COVID -19.
• Students who meet any of the following criteria: travel outside of Canada, test positive for
COVID-19, or who have come into close contact with a person who has tested positive, will be
required to isolate for 14 days prior to returning to campus. Please contact your professors to
make alternate arrangements.
• The University will ensure attention to appropriate arrangements for those who are vulnerable.
Physical, mental, and emotional needs will be met with appropriate measures from across
student services.
• Health Services will adapt student support services like telehealth and tele-counseling.
Outbreak Management
Each confirmed case of COVID-19 is investigated and managed by the local public health unit. Depending
on the investigation, such as if there are epidemiological links demonstrating possible transmission
within the premises, the public health unit may declare an outbreak.
If Niagara University learns of an individual who has tested positive for COVID-19, the Institution shall
instruct the individual to start self-isolating and will as required by law, contact York Region Public
Health to report the case. If notified by York Region Public Health of an outbreak at the Vaughn campus,
Niagara University will implement its outbreak management plan and follow public health direction.
The Ontario team that will oversee Niagara University’s COVID-19 preparedness and response in the
event of known cases or an outbreak include:
Dr. Vince Rinaldo – Vice President Ontario Administration
Ms. Carmela Vitale – Assistant Director Faculty of Education
Ms. Monica Navascues – Director, Recruitment and Business Development
Ms. Yasmeen Shubber – Services Coordinator Ontario.
The Vice President for Ontario Administration will serve as the COVID-19 contact point person for York
Region Public Health and the designated central point person as required for investigating and managing
COVID-19 cases involving the Vaughn campus.
Students who develop symptoms while on campus will:
• Be instructed to return to their residence to self-isolate and seek medical care, which may
include testing for COVID-19.
• During this quarantine period, individuals will be instructed to adhere to all quarantine rules, to
avoid taking public transportation and to seek medical care; in the case of international
students, private transportation will be arranged by Niagara University.
• If not able to drive, or if public transportation was used, the individual will be escorted to and
isolated in Room 103 by a senior staff member who will wear appropriate PPE and ensure:
• That the person is segregated and not allow others to enter the room.P a g e | 20
• That the VP for Ontario Administration is been informed.
• That the person does not leave their mask in the common area(s) and inform them of
proper method of disposal for their mask.
• That private transportation is arranged to take the student home.
• Anywhere the individual is likely to have touched is cleaned and disinfected.
• That a standard Health and Safety Incident report is completed as soon as possible
• That once the individual has left the facility, the room will be immediately cleaned and
disinfected.
• The University will keep in regular contact with the individual in isolation to confirm that
they are in appropriate accommodations to quarantine and that they have access to basic
needs (food/sanitation services) and appropriate medical support/ COVID-19 testing.
• If a student or staff requires accommodations to quarantine, the University can arrange for
accommodations at a local Vaughn hotel either the Spring Hill Suites by Marriott Toronto
Vaughan, or the Courtyard by Marriott Vaughan) along with and a daily food plan (breakfast,
lunch, supper) for a daily fee of $320 or $4,500 for 14 days.
Contact Tracing
• Faculty will take attendance at the beginning of each class to enable contact tracing to be
reported to the regulatory bodies should a person test positive for COVID-19.
• The Medicat application further provides evidence for contract tracing.
• Upon entrance to the building individuals will scan the AReveryware sign which will further
record who was present on any given day.
• Niagara University Health Services will work in partnership with York Region Public Health and
the Province in the contact tracing of COVID -19.
Food
• During this time of uncertainty, catered functions will not be permitted on site.
• Students who wish to eat on site are required to eat at their seat in their classroom. Trash must
be disposed of into the appropriate container in the classroom. Students are also required to
use sanitizing wipes to clean their tables when they have finished eating.
• Students who use the microwave will be required to use a sanitary wipe to clean the keypad and
handle of the microwave after each use.
Room Configuration
1. Table and chair configurations in the classrooms will be arranged in accordance with regulations
established at the provincial and federal levels and in concert with best practices provided by
regulatory bodies in the health professions.
2. Rooms will be configured in accordance with the 2-metre (6-foot) social distancing requirement
to ensure the university is meeting and maintaining a safe environment.
a. The maximum number of tables and chairs, in any room will be fixed in accordance with
room sizes and suggested maximum capacities to allow for appropriate distancing.
b. Each table will seat a maximum of one studentP a g e | 21
c. Excess room furniture including tables and chairs will be collapsed and removed from
usable space.
d. Tables and chairs are to remain static and are not to be moved.
3. Once established, room configurations are to remain static and under no circumstances are they
to be reconfigured by staff, faculty or students.
4. Classroom doors will be propped open during the day to limit the touching of door handles.
Meetings and Advisement
• All meetings including those at the department, and faculty levels should be held virtually
• Student faculty meetings, including advisement, where possible, should be held virtually.
• In situations where a faculty member is required to meet with a student privately, rather than in
the faculty member’s office, the meeting should take place in the conference room, where social
distancing of 2-metres (6-feet) can be maintained and where a table shield has been installed
for additional protection.
• The meeting room capacity will be capped at a maximum of three persons.
• Counseling Services will be provided through tele-counseling rather than face-to-face on the
premises.
Common Spaces
1. All gathering in common areas is discouraged during the COVID-19 crisis.
a. Common space will be closed. This will include lounge areas.
b. The area between the washrooms which includes seating and machines, and the table
and chairs outside of the electrical/LAN room will be removed as these areas cannot be
adjusted in a manner that enables 2-metre distancing
c. The faculty/staff meeting area will no longer be available as it is not possible to maintain
2-metre social distancing.
d. Hallways will remain out of bounds for gathering during breaks and over the lunch hour
as the requirement to maintain 2-metre social distancing is not possible.
Facilities
Workspace
1. Additional precautionary measures which have been taken include:
a. Clear plexiglass screens have been installed for front desk, in the meeting room and in
between sink areas in the men’s and women’s washrooms.
b. Washrooms will be limited to persons at a time in order to maintain social distancing of
2-metres.
c. A total of seven (7) free standing hand sanitizer dispensers have been placed by the
front and rear doors, in each outer classroom, and in room 112/113
d. Hand sanitizer bottles are located in the administrative area.
e. A total of seven (7) wall-mounted dispensers for sanitizing wipes have been placed by
the front and rear doors, in each outer classroom, and in room 112/113
f. Sanitizing wipes are available in the administrative area.P a g e | 22
g. The water fountain should be used only as a bottle filling station – all persons should
bring a water bottle that can be filled at the station so as to eliminate use of the drinking
fountain.
h. A microwave has been placed in classrooms 104 and 101.
i. Meetings with individuals whose offices are in the administrative area, will require
appointments as the space is limited and 2-metre social distancing needs to be assured.
j. Student will remain in their classrooms and instructors will move from class to class to
limit the number of people in the hallways between classes.
HVAC
• In addition to regular maintenance, the filters at the Vaughan campus have been upgraded and
the HVAC units within the leased space adjusted to enable filtration at a MERV 13 level, in
keeping with commercial purposes of the building.
Niagara University, in concert with Cortel Group and the YRSCC 1323 facilities
management team, will work diligently to make sure that air filters are replaced
consistent with a preventative maintenance program already in place.
Cleaning
1. The cleaning schedule will be adjusted in accordance with the following
a. Disinfecting of the premises including classrooms, washrooms and offices in the evening
and mid-day
b. Cleaning solutions will be adjusted to ensure standards that are in keeping with
protections against COVID-19
2. Additional protocols have been established for cleaning of washrooms.
3. Our cleaning provider, Arelli Cleaning, offers exceptional skill and expertise in cleaning solutions.
Their Enhanced Cleaning and Disinfecting Protocol was developed specifically in response to the
COVID-19 pandemic with a goal of providing an exceptionally pristine and healthy environment
that mitigates the risk of infection. The two-step process includes both cleaning and disinfection.
4. To provide the university community additional assurance of a healthy work environment,
cleaning supplies, such as disinfecting wipes, will be made available throughout the campus for
use, as desired, in work spaces and on office equipment, desks, and classroom tables.
Legal and Human Resources
Niagara University is one of the largest employers in Niagara County, with more than 350 full-time
employees, more than 150 full-time faculty, and another few hundred part-time employees. The
university has a wonderful legacy of providing a safe and secure environment for work and the
Office of Human Resources consistently provides support for a litany of questions and issues that
arise in the context of employment, as well as the benefits offered at Niagara. In keeping with the
well-established focus on a caring and supportive environment for employees at NU, HR, in
consultation with general and Ontario counsel, will work to maintain a safe and healthy work
environment for all.P a g e | 23
● In coordination with the infrastructure team and the public health team, HR will ensure that
all employees are afforded opportunities to learn about Niagara University’s expectations
for a healthy and safe workplace and to be trained and to practice the newly defined
expectations as the summer progresses.
● Direct supervisors will receive training on workplace health and safety for employees in
their sector and will be expected to oversee compliance with COVID-19 health and safety
protocols.
● HR and general counsel and Ontario have reviewed and revised policies related to leaves of
absence, the sick leave, and return-to-work policies and procedures after an employee
survives a COVID-19 infection. Included in this summer initiative will be coordination with
our insurance carriers, consideration paid family leave, and any other relevant
provincial/federal employment laws or regulations related to the COVID-19 pandemic in
Canada.
● COVID-19 policies and procedures have been developed and implemented, including
those for full-time and part-time faculty for sick leave and leave of absence consistent
with provincial and federal regulations and law, and the NULTA collective bargaining
agreement.
● Human Resources, in coordination with the health office and general and Ontario counsel,
will develop, implement, and post appropriate signage throughout the campus related to
pandemic health and safety.
● A daily electronic symptom-free affirmation that each employee must complete as they
sign onto the NU Intranet has been established and implemented.
● A return-to-work screening and/or testing protocol has been established in response to the
Premier’s phased return-to-work requirements. Daily screening is required and will be
implemented through the Medicat health screening app and program. The review and
documentation of the assessment responses of the screening will be conducted daily.
● De-densification policies and procedures will be developed and implemented so that social
distancing is maintained in the workplace. These policies and procedures may include, but
are not limited to, a scheduled rotation of remote working and a focus on meetings
conducted in virtual space (e.g., community meetings).
● Policies and procedures related to visitors on campus will be developed and implemented
so that visitors do not place our students, faculty, staff, or administrators at increased
risk for infection.
● Processes for vulnerable employees (e.g., immunocompromised, health-related concerns,
age, high-risk family members) to pursue workplace accommodations will be established
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