2022 BUDGET - City of Westfield, Indiana
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2022 BUDGET
ENHANCING QUALITY OF LIFE
FIRE
DEPARTMENT GOALS
• Organizational Health – Develop a physically and psychologically healthy organization, through a unified mission,
in order to ensure a customers centered organization that is fiscally sound. [Team Commitment, Safety, Service
Excellence & Fiscal Efficiency]
• Performance – Advance a high-performing organization of quality employees, focused on core functions that
promote risk reduction backed by fast, and effective emergency response. [Team Commitment & Service
Excellence]
• Intentional Improvement – As the City grows there will be emerging opportunities that will need to be evaluated
and dismissed, or implemented and executed in a timely fashion. [Team Commitment, Service Excellence,
Innovation]
FIRE
Department Budget Summary
2021 BUDGET 2022 BUDGET
• Actual $10,698,298 • $12,822,930
• $2,914,873 For Capital Outlay
• $15,737,803 Total
• Includes cost associated with six (6) firefighters (phased hiring), one (1) fire inspector, and one (1) Behavioral
Health Specialist
• Increases in Health Insurance, PEHP, and 401(A) appropriations.
• Increases in Materials & Services budget in Operating Supplies, travel& training, medical exams, vehicle
maintenance and fire equipment.
• Does not include SAFER Grant funding, nor associated costs with bringing on those employees (33).
FIRE
2022 Overview-Personnel Services
• Hiring of eight (8) additional employees ($915,475)
-Six (6) additional firefighters - staffs truck company to four (4) personnel 24/7-365, critical for operations
on emergency incidents, special operations, and long-term staffing objectives. [Goals I, II & III]
-One (1) Fire Inspector to assist our Fire Marshals Office with plans review and inspection services. In 2020
the City processed 1,300 residential and commercial building permits. In 2021 at the end of June we are at
1,000. [Goals II & III].
-One (1) Behavioral Health Specialist that will serve multiple functions [Goals I, II & III] :
1) Supports community risk reduction in the area of mental health by providing support to Field Resource
Paramedic (FRP) program and the Westfield Wellbeing Coalition.
2) Supports Behavioral Health throughout all departments within the City with emphasis on public safety
employees.
FIRE
2022 Overview-Materials & Services
• Fire/Uniforms- Uniform and PPE increase ($78K) for additional personnel [Goals II & III]
• Travel/Training- Increase ($29K) for additional personnel & classes for 2022 promotional processes [Goals II & III]
*Building Maintenance increase
• *Purchase of two (2) PlymoVent vehicle exhaust systems ($70K) for Stations 382 & 383. This is a key component
of the departments overall cancer reduction program. [Goal III]
• *Apron repair for Station 383 ($35K). The angle Engine 383 takes when coming off the station apron onto Grassy
Branch road has created significant repair costs to Engine 383. [Goal III]FIRE 2022 Capital Outlays • *Aerial Apparatus ($1.37M) to replace current aerial apparatus per Apparatus Plan. [Goals II & III] • *Fire Equipment ($82.5K) to equip new aerial apparatus & replace outdated fire equipment. [Goals II & III] • *EMS Equipment ($37.5K) new cardiac monitor for additional ALS Engine Company. [Goals II & III] • *Normally covered by GO Bond
FIRE
2022 Capital Outlays
• *Purchase of one (1) transport ambulance ($285K). Per the departments staffing/apparatus plan this will allow the
organization to be in position to staff an additional unit if needed in 2023-24 or in 2025 with Station 384. [Goals II
& III]
• *Purchase of one (1) Engine ($645K) per Apparatus Replacement Plan (replaces E382). [Goals II & III]
• *Staff Vehicles ($80K) for replacement of staff vehicles (2 vehicles) per Apparatus Plan. [Goals II & III]
• *Fire & EMS Equipment ($190K), includes cardiac monitor, stretcher & autoload system, and fire equipment for
new engine) [Goals II & III]
• *Locution ($65K) for alerting system for new fire station 381
• *Furniture ($160K) new furniture new fire station 381
• *Normally covered by GO Bond ($2,914,873)POLICE
The Police Department is comprised of 71 positions with roles in four
primary divisions. These divisions include Patrol, Criminal Investigations,
Support, and Special Services.
2021 BUDGET 2022 BUDGET
$8,965,824 • $10,128,312
• $671,980 For Capital Outlays
• $11,017,742 Total
• $217,450 Expenses in 3 Other FundsPOLICE 2022 BUDGET Salary + Benefits Increases • 4% increase + $203,725 • 3 proposed 2022 police officers + $177,513 • PERF Retirement + $66,226 • Health / Dental Insurance + $161,751 • 2021 Promotions to ensure span of control • More lateral officers hired in 2020-2021
POLICE 2022 BUDGET Expense Increases • FUEL + $66,000 • Training + $68,380 • FLOCK Camera System Project + $41,250
POLICE
2022 CAPITAL OUTLAYS
Below is a list of the vehicles, equipment, and installation services, which have
traditionally been acquired with GO Bond funding. These expenditures will
allow the agency to sustain our existing vehicle replacement strategy.
Vehicles Equipment and Installations
2022 Plan ($487,500) 2022 Plan ($184,480)
• 13 Police Vehicles • Installation and Equipment Upfitting
• Vehicle Graphics
• Vehicle Equipment
• Radar ReplacementsPUBLIC WORKS - General Fund (101)
DEPARTMENT GOALS
The Public Works Department is comprised of 39 positions that occupy roles in four primary divisions. The divisions of
Public Works are Streets, Parks, Engineering, and Stormwater. These divisions collaborate daily to enhance the quality
of life and ensure the safety of Westfield residents and visitors through exceptional service, integrity, and commitment.
2021 BUDGET 2022 BUDGET
• $3,485,039 • $4,280,818
• $4,680,500 For Capital Outlays
• $8,961,318 Total
2022 Overview
• The increase includes the anticipated increase in Parks department expenses associated with the operations and
maintenance of Grand Junction Plaza, added full time and seasonal staff to Parks and Engineering (3FT and 4
Seasonal), and dollars necessary to fund vehicles, equipment, and capital infrastructure (previously funded with
GO Bonds).PUBLIC WORKS - General Fund (101)
2022 CAPITAL OUTLAYS
Below is a list of the vehicles, equipment, and infrastructure project that were originally planned as part of the GO Bond
funding strategy. The change in strategy has delayed our 2021 plan making 2022 a catchup year in order to get back
on track with capital projects
Vehicles Infrastructure Projects
2021 Plan ($555,500) 2021 Plan ($2,165,000)
• 2- Tandem axle dump trucks • 196th Reconstruction (East St. to Grassy Branch)
• 3- Pickup trucks (3/4 and 1 ton) • 161st and Oak Rd. Roundabout
2022 Plan ($260,000) 2022 Plan ($1,700,000)
• 8- Pickup trucks (3/4 and 1 ton) • 196th Reconstruction (East St. to Grassy Branch)
• 161st and Oak Rd. Roundabout
• 151st and Towne Roundabout
• 169th and Carey RoundaboutPUBLIC WORKS - MVH (201)
DEPARTMENT GOALS
The Public Works Department is comprised of 39 positions that occupy roles in four primary divisions. The divisions of
Public Works are Streets, Parks, Engineering, and Stormwater. These divisions collaborate daily to enhance the quality
of life and ensure the safety of Westfield residents and visitors through exceptional service, integrity, and commitment.
2021 BUDGET 2022 BUDGET
• $3,211,663 • $3,251,439
2022 Overview
• MVH dollars are generated from two sources. The majority of the funds are gas tax dollars distributed by the State
based on the number of City road miles. The remainder of the funds are property tax dollars that are allocated in
the City’s rate. 50% of the state distribution is restricted and can only be used for construction, re-construction, or
preservation of local roads. There is currently an increase proposed in the 2022 MVH budget to account for
inflation and additional services required by the growth of the City.PUBLIC WORKS - LRS (202) DEPARTMENT GOALS The Public Works Department is comprised of 39 positions that occupy roles in four primary divisions. The divisions of Public Works are Streets, Parks, Engineering, and Stormwater. These divisions collaborate daily to enhance the quality of life and ensure the safety of Westfield residents and visitors through exceptional service, integrity, and commitment. 2021 BUDGET 2022 BUDGET • $1,442,000 • $2,607,000* 2022 Overview Local Roads and Street dollars are distributed by the State based on road mileage, population, and other factors in the established formula. These funds can only be used for construction, reconstruction, and maintenance of transportation project as well as the purchase and maintenance of equipment necessary for these activities. You will see an increase in the LRS budget for 2022. *This increase is attributable to the allocation of reserved LRS funds being utilized for capital projects as identified in the Capital Improvement Plan.
PUBLIC WORKS - Stormwater (900)
DEPARTMENT GOALS
The Public Works Department is comprised of 39 positions that occupy roles in four primary divisions. The divisions of
Public Works are Streets, Parks, Engineering, and Stormwater. These divisions collaborate daily to enhance the quality
of life and ensure the safety of Westfield residents and visitors through exceptional service, integrity, and commitment.
2021 BUDGET 2022 BUDGET
• $1,714,418 • $1,811,434
2022 Overview
• The Stormwater utility is a rate based fund and 100% of the revenues are generated by the user rates, permitting
fees, and developer costs associated with infrastructure inspection. These dollars are used for the operations,
maintenance, and improvements of the City’s Stormwater Infrastructure. You will see an increase in the 2022
proposed budget the majority of this increase is to account for salary and benefit cost increases for Stormwater
employees.PUBLIC WORKS - Road Impact (264)
DEPARTMENT GOALS
The Public Works Department is comprised of 39 positions that occupy roles in four primary divisions. The divisions of
Public Works are Streets, Parks, Engineering, and Stormwater. These divisions collaborate daily to enhance the quality
of life and ensure the safety of Westfield residents and visitors through exceptional service, integrity, and commitment.
2021 BUDGET 2022 BUDGET
• $4,500,000 • $5,810,000
2022 Overview
• Road Impact Fees are collected in accordance with ordinance 17-43. These fees are paid at the time of
residential or commercial building permit issuance and are calculated based on the impact of the specific project
type, based on the ITE manual. Impact Fees can only be utilized to fund capital improvements within the Zone
Improvements Plan. The 2022 proposed budget reflects an increase, over 2021. This increase utilizes reserved
funds to cover the cost of previously planned projects. More specifically, the majority of the 2022 RIF dollars will
be applied to the SR32 and Jersey Street Extension projects.PUBLIC WORKS - Park Impact (204)
DEPARTMENT GOALS
The Public Works Department is comprised of 39 positions that occupy roles in four primary divisions. The divisions of
Public Works are Streets, Parks, Engineering, and Stormwater. These divisions collaborate daily to enhance the quality
of life and ensure the safety of Westfield residents and visitors through exceptional service, integrity, and commitment.
2021 BUDGET 2022 BUDGET
• $2,500,000 • $2,400,000
2022 Overview
• Park Impact Fees are collected in accordance with ordinance 17-49. These fees are paid at the time of single
family or multi-family residential building permit issuance and are calculated based on the impact of the specific
project type. Impact Fees can only be utilized to fund capital improvements within the Zone Improvements Plan.
The 2022 proposed budget reflects a decrease, over 2021. The majority of proposed improvements are
associated with design and phase 1 construction of the Simon Moon Park expansion.COMMUNITY DEVELOPMENT
DEPARTMENT GOALS
The Community Development Department manages all Planning and Zoning matters; processes all Building Permit applications;
conducts all Building Inspections; performs all Code Enforcement activities; and researches/responds to all related inquiries and
requests. Our team is committed to excellent customer service by thorough/accurate reviews and quick turnaround times; a stellar
safety record; responsible use of financial resources; and innovative modifications to our processes that add efficiencies and a healthy
balance to what we do.
2021 BUDGET 2022 BUDGET
• $1,232,095 (expenses) • $1,854,004 (expenses)
• $1,863,000 (revenue) • $2,200,000 (revenue)
• $15,000 Expense Fund 511 • $15,000 Expense Fund 511
2022 Overview
• The proposed 2022 budget increase would allow us the ability to hire 1 additional Inspector and up to 4 additional Planners. This
growth to the department would allow us to keep pace with recent growth in work-demand in all areas of the department’s
responsibilities, while creating a much healthier work balance for team members. It would also allow the Planning Team the
ability to dedicate time and resources towards much-needed UDO amendments and other long-range planning efforts.GUEST SERVICES
DEPARTMENT GOALS
• Deliver professional and genuine interactions with customers and teammates to ensure we have a
service excellence with every experience.
• Provide the resources for a safe, clean and educated community.
• Promote stability and transparency through open communication with the public.
• Evaluate internal processes to continuously improve on established procedures.
2021 BUDGET 2022 BUDGET
• Trash $2,329,099 • Trash $2,395,483
• Guest Services Operating Budget $390,650 • Guest Services Operating Budget $465,503
2022 Overview
• Based on current and forecasted workload, Guest Services has grown beyond its capacity and looks to add one
additional team member in 2022.HUMAN RESOURCES
DEPARTMENT GOALS
Human Resources is more than benefits. We are responsible for work-related items: claim resolutions, background
checks, keeping HR files up-to-date, onboarding, exit interviews and we’ve taken on recruitment. Our job in Human
Resources is to make sure our employees are safe, working in a healthy environment and having goals and strategies
in place.
2021 BUDGET 2022 BUDGET
• $216,159.00 • $237,017
2022 Overview
• We’ve reduced our training budget, we will be doing local training vs. out-of-state training. Salary increase for our
department we have taken on recruitment and engagement. The other programs we’ve been assigned to start
utilizing is OpenGov and ADP.INFORMATICS
DEPARTMENT GOALS
Informatics strives for an efficient and secure information technology environment. From GIS to helpdesk, we aim to
make daily processes easy, innovative, and with strong data protection.
2021 BUDGET 2022 BUDGET
• $ 1,863,990 • $ 1,995,542
2022 Overview
• Supporting the City’s departments is always key to having a successful year and training up a new employee will
further our efforts. We will partner with Fire in the construction of the new fire station. A large focus will be placed
on cyber security with a new partner that will provide 24/7 surveillance of our end point machines.PUBLIC AFFAIRS
DEPARTMENT GOALS
Our team provides an array of services across the enterprise including, but not limited to, internal/external
engagement, digital communications/marketing/social media strategy, deployment and consulting, graphic design,
website design/development, existing business communications/relations, strategic communications,
training/consulting and media relations.
2021 BUDGET 2022 BUDGET
• $409,673 • $503,845
2022 Overview
• We will add a digital communications/marketing specialist to support social media and marketing efforts across
the enterprise. This person will be central to the launch of the Grand Junction Plaza and other strategic goals.
• Move head count to internal/external engagement role. This person to support employee communications/events
and build relationships and communications across community segments (HOAs, schools, non-profits).
• Centralize and leverage tech to improve message deployment and reporting. Train relevant personnel across
enterprise to utilize platform.ADMINISTRATION
DEPARTMENT GOALS
The effective and efficient use of resources to carry out policy, strategy and day-to day operations, including working
with citizens, businesses, State, County, and local officials to ensure a safe and prosperous community.
2021 BUDGET 2022 BUDGET
• $2,546,473 • $2,505,750
2022 Overview
• The Administration budget declined, in most part due to a $120,000 reduction in Services. The Admin Budget
includes; the Admin Operating budget (-1.6%), Personnel budget (-1.13%), Economic Development budget
(+.33%), Board of Public Works budget (no change), and City Council Budget (+32.81%).MAYOR DEPARTMENT GOALS The effective and efficient use of resources to carry out policy, strategy and day-to day operations, including working with citizens, businesses, State, County, and local officials to ensure a safe and prosperous community. 2021 BUDGET 2022 BUDGET • $191,489 • $194,794
WESTFIELD WELCOME - 101 DEPARTMENT GOALS The Westfield Welcome department includes 4 full time positions, 1 part time position, and 1 spring/summer part time position with a primary focus on hospitality, tourism, and community events. The Westfield Welcome team collaborates with all city departments and community partners to create memorable opportunities for all who live, work, and play here, while providing hospitality efforts to our new residents and guests. 2021 BUDGET 2022 BUDGET • $510,230 • $937,104 2022 Overview The increase proposed in the general fund budget is due to the (5) events planned for Grand Junction Plaza: Grand Junction Winter Funktion, Lantern Days, Cuisine. Connect. Culture, Fall Festival and Halloween Parade, and Westfield in Lights. This increase includes equipment to be purchased in 2022 and is expected to last a minimum of 5 years.
WESTFIELD WELCOME - 206 2021 BUDGET 2022 BUDGET • $93,500 • $102,500 2022 Overview The increase proposed in the non-reverting fund is due to the (5) events planned for Grand Junction Plaza: Grand Junction Winter Funktion, Lantern Days, Cuisine. Connect. Culture, Fall Festival and Halloween Parade, and Westfield in Lights. There will be an increase in revenues due to fee schedule changes, and sponsorship opportunities which is expected to offset the increase in expenses.
CAPITAL OUTLAYS SUMMARY Fire $2,914,873 Police $671,980 Public Works $4,680,500 ---------------------------------------------------------------------------------------- TOTAL $8,267,353 Items previously funded by General Obligation Bond. Reflects 2021 and 2022 capital outlays.
2022 BUDGET General Fund 2022 Operating Revenue: $30,172,329 Operating Expenses: $25,985,228 1) Additional spending of cash, may lead to future funding challenges. 2) Balanced budget. 3) Lower City tax rate
GRAND PARK SPORTS CAMPUS - 640
DEPARTMENT GOALS
Our goals within the 2022 budget are to make key capitol investments within the campus while still being able
fully cover all operational expenses and set aside funds for future capitol projects
2021 BUDGET 2022 BUDGET
• Revenue: $4,258,378.46 • Revenue: $6,065,728.00
• Expenses: $3,694,434.00 • Expenses: $5,160,904.00
• *2021 Budget was finalized • Net Operating Revenue: $904,825
in the midst COVID-19
2022 Overview
• Increased staffing cost (Due to fully insourcing grounds & janitorial scope for the fields sports side of the campus)
• Increased Maintenance budget (to keep up with general maintenance for the campus and the buildings) Increased
• investment in GPEC (flooring, equipment, expanded meeting space)
• Reduced expense in line 640-015-224 Operational Supplies (more efficient operations)
• Reduced expensed in line 640-015-345 Equipment Repair
• Reduced expenses in line 640-015-347 Promotions
• Reduced Expenses in line 640-015-451 Computer EquipmentFOOD & BEVERAGE TAX DEPARTMENT GOALS EXPENSES REVENUE • $983,000 • $1,320,000
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