2019-2020 Family Handbook - Huber Heights City Schools Wayne High School - Approved by the Huber Heights City Schools Board of Education - Huber ...
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Huber Heights City Schools
Wayne High School
2019-2020 Family Handbook
Approved by the Huber Heights City Schools Board of Education2019-2020 Wayne Band Family Handbook
2019-2020 Wayne Bands Handbook
Table of Contents
Section One: Band Program Overview / General Information
Message to Students 4
Message to Parents 5
Mission Statement / Band Staff / Contact Information 6
Band Program Organizational Chart 7
Band Program Courses & Activities 8
The Wayne Music Club 9
Section Two: Curricular Band Classes - Policies and Procedures
Overview / Daily Expectations / Student Conduct / Attendance Policy 11
Music & Folders / Required Materials / Grading Policy 12
Performances / Concert Dress Code / Trips / School-Owned Instruments 13
School-Owned Instruments and Equipment / Private Lessons 13-14
Performance Calendar At-A-Glance 15
Section Three: Marching Band
General Information / Eligibility Requirements 17
Game Information & Guidelines 17-18
Student Pick-up & Drop-off / Attendance Policies 18-19
Uniforms 19-20
Student Conduct / Weekly Info Sheet / Senior Show 20-21
Student Leadership Opportunities 21
Awards / Participation Requirements 22
Band Camp General Information 23
Marching Band Schedule At-A-Glance 24
Checklist for Participation 25
Letter to Employers 26
Handbook Contract 27
Section Four: Warriorettes
General Information/Eligibility Requirements 29
Game Information & Guidelines 30
Student Pick-up & Drop-off/Attendance Policies 31
Uniforms 32
Warriorette Image 33
Officers 33-35
Awards/Participation Points Requirements 35
Band Camp General Information 36
Schedule at a Glance 37
Checklist for Participation & Handbook Contract 38
Letter to Employers 39
22019-2020 Wayne Band Family Handbook
Section I
Band Program Overview
General Information
Wayne Bands Family Handbook
2019-2020
32019-2020 Wayne Band Family Handbook
Huber Heights City Schools
WAYNE HIGH SCHOOL BANDS
WAYNE HIGH SCHOOL
Kirsten Showers,
Director of Bands
5400 Chambersburg Road Susan Chambers,
Huber Heights, Ohio 45424 Assistant Director of Bands
Telephone: 937-233-6431 x. 74136
On the web: www.wayneband.com
email: Kirsten.showers@huberheightscityschools.org
email: susan.chambers@huberheightscityschools.org
Dear Band Members,
Welcome to the 2019-2020 Wayne High School Band Program.
We are looking forward to an exciting year of performances and music education. The purpose of this
handbook is to describe the entire WHS Band Program, including all three concert bands, marching
band, jazz ensemble, pep band, pit orchestra for the school musical and other musical opportunities. We
have included information on all aspects of the program that will apply to your present interests and can
aid in planning your future involvement.
The handbook is designed to be a helpful guide, whether you are a freshman or an experienced senior.
The handbook is for students, parents, and anyone else interested in the Wayne Bands. The handbook
also outlines the philosophies we have for the band program and our expectations of band members.
We hope that you enjoy the music, friendship, and satisfaction of performance that comes along with
being a part of our band family. We are truly glad to have you as a part of this band program. Make it a
great year.
Sincerely,
Kirsten Showers Susan Chambers
Kirsten Showers Susan Chambers
42019-2020 Wayne Band Family Handbook
Huber Heights City Schools
WAYNE HIGH SCHOOL BANDS
WAYNE HIGH SCHOOL
Kirsten Showers,
Director of Bands
5400 Chambersburg Road Susan Chambers,
Huber Heights, Ohio 45424 Assistant Director of Bands
Telephone: 937-233-6431 x. 74136
On the web: www.wayneband.com
email: Kirsten.showers@huberheightscityshools.org
email: susan.chambers@huberheightscityschools.org
Dear Parents,
Welcome to the 2019-2020 Wayne High School Band Program – a great experience for you and your child!
You play a very important role in the enjoyment, success, and positive experience of your son or daughter and the
success of the band program. There are two main ways in which you can help:
1. Encourage your child at home. There are many new skills to develop, and these take patience, persistence
and home practice. Each and every student can learn these skills, but the length of time it takes varies greatly
from student to student. Please make sure your student is practicing regularly at home. If possible, private
lessons are an excellent way to help students progress at a much faster rate.
2. Attend performances. Your presence in the audience is really important to the students, despite what some
may say. Every performer deserves the chance to play for a warm and supportive crowd. The audience
reaction and thrill of performing are what make the hard work worthwhile.
The WHS Bands can only be successful with the tremendous support of our band parent organization, the Wayne
Music Club. Whether you can help a little or a lot, your help is greatly appreciated by the staff and students. It is
also very rewarding to know that you can help make it all happen. If you have any questions regarding the
Wayne Music Club or are interested in becoming involved, please contact one of the members of the executive
board listed in this handbook.
We kindly ask that you take the time to read this handbook in its entirety to allow you to more fully understand
our program and the philosophies, procedures, and expectations we have set forth. We hope you find this
handbook helpful and will refer to it throughout the year. If you have questions that can not be answered in this
handbook, please get in touch with us, and we will do our best to answer any questions you have.
Thank you for supporting music education in our schools and for allowing your child to take part in what we hope
becomes one of the most memorable and rewarding parts of his or her high school career. We look forward to a
great year.
Sincerely,
Kirsten Showers Susan Chambers
Kirsten Showers Susan Chambers
52019-2020 Wayne Band Family Handbook
Wayne Band Program Mission Statement
The goal of the Wayne Band Program is to provide a positive and worthwhile musical experience for all students. We believe the
best musical experience stems from the serious study of a variety of music in a variety of settings and performance opportunities.
In the interest of a diverse musical experience, we offer the widest spectrum of musical activities possible. We encourage students
to become involved in the band program at any level, whether it is only curricular or includes participation in our extracurricular
opportunities. Music is an important part of the human experience, and it is our wish to give every student enrolled in the Wayne
Band Program the chance to discover his or her musical identity.
Band Staff
Director of Bands
Mrs. Kirsten Showers
Assistant Director of Bands
Mrs. Susan Chambers
Percussion Instructor
Mr. Rick Showers
Warriorette Advisors
Ms. Sydney Sweet
Ms. Randi Rhodus
Contact Information
Band Office
Phone: 937-233-6431 x. 74136
(Voicemail available 24 hours)
Office: Kirsten.showers@huberheightscityschools.org
Office: susan.chambers@hubrheightscityschools.org
Office: ssweet@wayneband.com
Office: rrhodus@wayneband.com
On The Web:
www.wayneband.com
Check the band room blog on the left for important up-to-date messages from the band office.
Huber Heights City Schools District Website:
www.huberheightscityschools.org
Wayne High School Main Office
Phone: 937-233-6431
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Wayne High School Band Program Organization
Pep Band
Soloists
and Small Concert Band
Ensembles
Marching
Symphonic Band and
Winds Warrior-
ettes
Jazz Wind Ensemble
Ensemble
Local Honor Band
Opportunities
Concert Band, Symphonic Winds, and the Wind Ensemble are the foundation of the WHS
Band Program. This is where the majority of musical development occurs. The concepts
and techniques studied in these ensembles vastly enhance the quality of our extracurricular
offerings. All extracurricular groups stem directly from the success of our concert groups.
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Band Opportunities at Wayne High School
Curricular Offerings
CONCERT BAND
The concert band is open to students who have achieved a basic degree of proficiency on a woodwind instrument, brass
instrument, or as a percussionist. Emphasis will be placed on the continued development of fundamental skills and techniques.
This ensemble will perform at concerts, and attendance at some after-school events will be required. Students in this course
will be required to purchase a method book at the beginning of the year. Sophomores, juniors, and seniors must have band
director approval to be enrolled in this course.
SYMPHONIC WINDS
This group is open to students who have passed an audition to show advanced proficiency on a woodwind instrument, brass
instrument, or as a percussionist. A wide variety of music, individual skills, and continued development of technique will be
covered in this course. This ensemble will perform at concerts and other band functions. Students in this course are selected
by the band director based upon audition results and instrumentation needs.
WIND ENSEMBLE
The Wind Ensemble is the most prestigious performing band at Wayne High School and is open to students who have passed
an audition to demonstrate a high degree of proficiency on a woodwind instrument, brass instrument, or as a percussionist. A
wide variety of music, individual skills, and continued personal development will be covered in this course. This ensemble
will perform at concerts and other band functions. Students in this course are selected by the band director based upon audition
results and instrumentation needs.
JAZZ ENSEMBLE
The jazz ensemble is open to students who play saxophone, trombone, trumpet, piano, bass, guitar, or drum set. Students in
this course are selected by the band director based on audition results and instrumentation needs. All players must be enrolled
in one of the concert bands listed above in order to be eligible to participate unless special permission is granted by the
director (Normally in the case of rhythm section students). The group performs at concerts and other band functions
throughout the school year.
Extracurricular Offerings
MARCHING BAND
The marching band is one of Wayne High School’s largest extracurricular activities. This group performs at parades, football
games, community events, and festivals and represents Wayne High School throughout the area. See the marching band
portion of this handbook for complete information.
PEP BAND
The pep band is formed following the marching band season and performs at many of the home boys’ and girls’ varsity
basketball games as well as for school assemblies and other school events. The pep band meets for rehearsals before the start
of the season and rehearses before the start of each basketball game.
SOLOISTS & ENSEMBLES
Soloists and ensembles are opportunities for band members to play in small group settings to improve their skills. Much of the
rehearsal and preparation is on an independent, self-study basis. There are opportunities to perform such as the OMEA Solo &
Ensemble Competition and various community events.
LOCAL HONOR BANDS
Students have the opportunity to audition for local honor bands throughout the year. Notices will be posted in the band room
describing the various opportunities and their application deadlines/entry requirements. In the past, Wayne band students have
participated in groups such as the Sinclair College Youth Wind Ensemble, Bowling Green State University Honors Band, and
the OMEA All-State Concert Band.
PIT ORCHESTRA
Students may play in the pit orchestra for school musicals depending on instrumentation needs.
82019-2020 Wayne Band Family Handbook
The Wayne Music Club
The Wayne Music Club (WMC) is a non-profit organization with the intent of furthering the best
interests of the Wayne High School Bands. The WMC provides financial support and volunteer time in a
working partnership with the band staff to enhance the success and educational value of the band
program.
The Wayne Band Program is fortunate to have this supportive, dynamic, and successful support
organization. Supporting a band program is a huge effort in which parental involvement can be
rewarding for both students and parents alike. Below is a list of the current executive board. The
individuals you see below are dedicated and caring volunteers who work countless hours and put forth
immeasurable efforts to enhance the band experiences of our students. To sign up for volunteering
opportunities – a lot or a little – please feel free to contact these individuals with questions, concerns, or
interests in any of the band functions they help sponsor.
2019-2020 WMC Executive Board Members
President Mrs. Kristi Mach
Vice President Mrs. John Bultman
Administrative Asst Mrs. Debbie Burke
Treasurer Mr. Dave Hunt
Drumbeat Editor Mr. James Burke
Uniforms Mrs. Malina Wong
Ways and Means Mrs. Jennifer Pelsor
Events Coordinator Mrs. Tonya Bertorello
Concessions Mrs. Tara Sturgill
Equipment Coord. Mr. Jim Bertorello
Wayne Music Club General Meetings are held quarterly in the Wayne High School Band room at
7:30 PM. All parents are welcome and encouraged to attend. They will be announced via email
and social media.
92019-2020 Wayne Band Family Handbook
Section II
Curricular Band Classes
Policies and Procedures
Wayne Bands Family Handbook
2019-2020
102019-2020 Wayne Band Family Handbook
Wayne High School Curricular Band Courses
Wind Ensemble Symphonic Band Concert Band Jazz Ensemble
POLICIES AND PROCEDURES
I. OVERVIEW
This portion of the handbook pertains to the four curricular band ensembles at WHS (i.e., Wind
Ensemble, Symphonic Winds, Concert Band, and Jazz Ensemble). Materials studied will be selected
with the intent of members becoming excellent high school musicians. Since we perform only a
number of times throughout the year, but rehearse daily, the rehearsal is our primary learning
experience. Exceptional effort on the behalf of the performers is expected at all times.
II. DAILY EXPECTATIONS AND STUDENT CONDUCT
1. Be ready to start at the beginning of each rehearsal.
2. Have all materials with you every day.
3. Students are expected to keep the band room clean and to assist the band directors in doing so by
following instructions to stack chairs and music stands and pick up trash. Instruments should be
stored neatly in lockers. Any personal items left behind may be thrown away.
4. In order for the group to succeed, students must be attentive and respectful during rehearsals.
5. Treat all equipment properly
6. Follow directions when they are given.
7. The band office is a place of business and shall be treated as such by all students. Students are not to
enter the band office without permission from a band director or band staff member.
8. No display of affection is appropriate during rehearsals or performances.
9. Foul or crude language while representing the school shows a lack of respect for the organization and
the school district; therefore, such language will not be tolerated.
10. Talking in rehearsal while a director is teaching will not be tolerated.
11. No food, gum, or drink is allowed in the band room at any time.
III. CONDUCT CONSEQUENCES
1. First offense: warning
2. Second offense: 15 minute after-school detention
3. Third offense: removal from class and/or referral to office
Continued or severe problems with student conduct will result in a conference with the student and
parents to discuss if and under what circumstances the student will remain in the band program.
IV. ATTENDANCE POLICY
1. Your daily attendance at school and rehearsals is vital to our success as a group.
2. Band is a curricular subject and is treated like all other classes at Wayne High School with regards to
class attendance.
3. In addition to the regular school day, attendance at after-school rehearsals may be occasionally
required.
4. Excused Absences from after-school functions:
a. Illness that causes student to miss school
b. Death in the family or other major family emergency
c. Wedding or similar ceremony involving an immediate family member (note with parent
signature should be given at least one month prior to a performance.)
112019-2020 Wayne Band Family Handbook
d. A note with a parent signature should be presented to the band directors as soon as the student
and parent are aware of a conflict. Special considerations can be made for emergencies and
will be handled on an individual basis.
5. Decisions on the acceptability of excused absences are at the discretion of the band directors. All
decisions are final.
** Conflicts with employment, driving classes, or other non-school events will not be considered an excused
absence. Students will be given ample notice of all performances and rehearsal requirements in order to arrange their
work schedules.
V. MUSIC AND FOLDERS
Each student will be issued a folder and music. Students are responsible for keeping track of music as
well as keeping all materials in good condition. LOST OR DAMAGED MUSIC/FOLDERS MUST
BE REPLACED AT THE EXPENSE OF THE STUDENT, OR A FEE WILL BE ASSESSED AND
FORWARDED TO THE BURSAR’S OFFICE.
VI. DAILY REQUIRED MATERIALS
1. Instrument – in good playing condition. Instruments do experience normal wear-and-tear and will
need to be taken to the shop for repairs as the need arises. Proper care of the instrument will reduce
the need for frequent repairs.
2. All instruments must be of a traditional color (brass, silver, or black). All others must be approved by
directors.
3. Instruments in need of repair should be taken in a timely manner; band directors may request written
verification of repair from a parent/guardian.
4. All band students are required to furnish their own accessories necessary for proper performance of
their instruments. In the event items are damaged or misplaced, students are responsible for
furnishing a replacement in a timely manner.
Accessories:
Woodwinds – instrument swab, cork grease, at least 3 reeds in good condition, mouthpiece,
ligature, neck strap (for saxes). A small screw driver is recommended for all
Brass – mouthpiece, valve/slide oil
Percussion – SD-1 snare sticks, T-1 timpani mallets, bell mallets, two sets of yarn marimba
mallets (one soft and one medium-hard), stick/mallet bag
VII. GRADING POLICY - Student grades are determined based on the following components.
1. Daily Rehearsal, Preparation, and Conduct (40%) Students who are prepared each day and are
rehearsing to the best of their ability will receive full credit for the daily participation and conduct
portion of their grade. Students with multiple absences will be required to make up participation
points through additional assignments as determined by the director of the ensemble.
2. Performance Attendance (40%) While band is a curricular subject, it requires, by nature, some after-
school commitments. Performances and rehearsals will be scheduled with ample notice given to
students and parents. Any unexcused absence or failure to adhere to the concert dress code for an
after-school function will result in the loss of the Performance Attendance portion of the final grade.
(See attendance and dress code policies.)
3. Assignments / Playing Tests / Auditions (20%)Written work, practice journals, and/or individual
performance evaluations will contribute to this portion of the student’s grade. In the late
winter/spring, students will complete an audition for the band directors to determine in which of the
three concert groups they will perform for the following school year. All students must complete an
audition to continue in the band program for the following school year.
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VIII. PERFORMANCES
1. Performances are not only an important learning experience, but a reward for the hard work done in
rehearsals. These events are required and will count towards the “performance attendance” portion of
the final grade. Students and parents will be notified of performance dates and report times well in
advance. All Wayne High School rules and Band Department conduct policies apply at all
performances.
2. Any student missing a performance for an unexcused reason automatically forfeits all points for
the performance portion of his/her final grade.
3. Any excused absence due to illness (director may ask for doctor’s note).
4. Any excused absence due to a family emergency must be documented by a parent/guardian note.
5. Any student with an excused absence from a performance will still be required to make up the
performance attendance portion of the grade. The student must complete the assignment provided by
his/her band director in order to receive concert credit. Failure to complete the assignment results in
no points toward the performance attendance portion of the grade.
IX. CONCERT DRESS CODE
The band staff believes that an important part of music performance is the uniform “look” of the
ensemble. Like any team or group, we want to emphasize the uniformity of a professional looking
ensemble. Please assist us in this matter by closely following the Wayne High School Bands Concert
Dress Code for all performances:
1. Gentlemen will wear black dress shoes, black socks, black dress pants (no jeans), a long-sleeved
black dress shirt. If you would like to wear a tie, it must be solid black. No pin striping or other
such designs may be worn.
2. Ladies will wear black slacks or a black skirt (calf length or longer), black dress shoes (close-
toed), and a black long-sleeved blouse, black panty-hose or black socks (no bare legs). Solid
black accessories may be worn. No pin striping or other such designs may be worn.
3. All students are asked to refrain from wearing excessive perfumes, colognes, and hairsprays at
performances. Hygiene is important; deodorant will be sufficient.
4. All students’ hair must be of a natural color.
5. Students not adhering to the concert dress code will not be permitted to perform and will therefore
lose the performance attendance portion of their grade. If there are circumstances that do not
allow a student to follow the concert dress code, please discuss with a band director at least one
week prior to performance so accommodations can be made.
X. TRIPS
*See travel information on page 18
XI. RESPONSIBILITY FOR SCHOOL-OWNED INSTRUMENTS / EQUIPMENT
1. Musical instruments and other equipment must be signed out through a band director. At that
time, you must complete a rental agreement form and will be responsible for the equipment until it
is officially checked back into the inventory.
2. Ordinary care must be used when maintaining this instrument/equipment. You will not be held
responsible for normal wear and tear or aging of any instrument/equipment. You will, however,
be held financially responsible for damage which occurs due to lack of proper care, neglect, rough
handling, or loss of equipment.
3. No student is to, at any time, touch or play any school-owned instruments to which he or she has
not been assigned by a band director. This includes percussion instruments and equipment.
132019-2020 Wayne Band Family Handbook
XII. PRIVATE LESSONS
1. It is true in every case; a student who studies privately on his or her instrument is more successful with
the instrument.
2. Simply getting older is not going to help anyone automatically improve! What we teach in class helps,
but unfortunately we can not devote enough one-on-one time to equal the instruction from private
lessons.
3. The band directors are happy to provide suggestions for private teachers. When looking for a private
teacher, consider whether the price and payment plan fits your (and your parents’) budgets and
whether the teaching location is convenient. If you must miss a lesson, is there any schedule
flexibility, or time for makeup lessons? There are several options.
4. We HIGHLY recommend private study and know the benefits can be monumental. We are happy to
assist you in finding a teacher. Please contact the band office with questions.
“ It is a funny thing about life . . . if you refuse to
accept anything but the best, you very often get it.”
“ Real generosity toward the future consists of
giving all to what is present.”
142019-2020 Wayne Band Family Handbook
2019-2020 Wayne Bands
Performance Calendar At-A-Glance
Tuesday, December 10th 2019
Winter Concert
Concert Band/Jazz Band
WHS Auditorium, 7:00 PM
Wednesday, December 11th, 2019
Winter Concert
Symphonic Band/Wind Ensemble
Saturday, TBA, 2020
Solo and Ensemble (OMEA event)
March 4th, 2020
Band Department Concert
Concert Band, Symphonic Winds, Wind Ensemble
WHS Auditorium, 7:00 PM
Wednesday, May 6th, 2020
Spring Concert
Concert Band / Jazz Ensemble
WHS Auditorium, 7:00 PM
Thursday, May 7th, 2020
Spring Concert
Symphonic Winds / Wind Ensemble
WHS Auditorium, 7:00 PM
Graduation
Sunday, TBA, 2020
Graduation
Nutter Center, 2:00 PM
152019-2020 Wayne Band Family Handbook
Section III
Marching Band
Wayne Bands Family Handbook
2019-2020
162019-2020 Wayne Band Family Handbook
The Basics about Marching Band . . .
Participation in Wayne High School’s award-winning marching band is an opportunity to become involved in
one of the school’s largest and most active extracurricular activities. It all begins with summer practices in
July and leads to Band Camp and the season, followed by a full fall schedule of performances and practices.
The WHS Marching Band provides performances at home and away football games as well as various parades
and festivals throughout the season. In order for the group to succeed, it is essential that we continually strive
to be the best we can and top our own performance of yesterday.
It is the policy of the Wayne Band Program that any student participating in Marching Band must be
enrolled for a concert band course (Concert Band, Symphonic Winds, Wind Ensemble) during the school
day for both semesters.
I. ELIGIBILITY
A grade point average of 2.0 for the previous 4th quarter grading period is required of all band members in
order to be eligible to participate. It is required that all members meet the eligibility rules and regulations as
set forth by the WHS Athletic Department. Rules as of February 2013 state these requirements.
1. Each week during the season students will print their grades from Progress Book and/or online gradebook
for CCP. If a student has one F on the weekly sheet but is still passing 5 classes (not including gym),
he/she is still permitted to practice and perform but will be placed on probation.
2. If a member is unable to achieve passing grades in the same class within the 3-week probationary period,
he or she will become ineligible on the fourth week to perform and practice with the band and is NOT
permitted to attend any event (performance or rehearsal) as a member of the marching band.
3. If a member is ineligible for 5 weeks during the quarter, he or she may be dismissed from the marching
band for the remainder of the school year.
4. Any member who does not meet weekly eligibility is expected to attend the weekend functions as a part
of the band throughout the probation period.
5. Eligibility is based on 4th quarter grades (NOT EXAM GRADES OR SEMESTER AVERAGES).
Students must pass 5 academic subjects (not including gym) in order to be eligible.
6. Students who are ineligible will be notified by the band director.
7. Any student who forges or alters the signature(s) of any Wayne High School faculty member may be
automatically dismissed from the marching band.
Grades are to be turned in to the band directors every Wednesday. It is the responsibility of the band
member to turn in the sheet each week. With so many students, it is impossible for two band directors to
spend time tracking down missing sheets. IF A BAND MEMBER DOES NOT TURN IN GRADES, HE
OR SHE IS INELIGIBLE AND NOT PERMITTED TO TAKE THE FIELD FOR THE
PERFORMANCE.
If, for some reason, a student’s name is on the official ineligibility list published by the WHS Athletic
Department, and the student believes this to be a mistake, the student must speak with the athletic office and
provide the band director with a signed verification note. This must be accomplished before 3:15 PM on
Wednesday.
II. Home Games: Report Time each week is determined by other details of the game.
Generally, students are to be in the stadium ready for rehearsal to begin no later than 4:15 PM. (Arrive early
enough to get your instrument, drop off uniform, and get to the stadium on time). Attendance at rehearsal is
required in order to perform at the game. Practice usually consists of a run-through of the performance and
any last minute adjustments that need to be made. Students who are tardy to home game rehearsals will
lose their 3rd quarter privileges.
172019-2020 Wayne Band Family Handbook
Home Games (cont.) Losing 3rd quarter privileges means that the student will remain in the band
bleachers in the assigned section during the entire third quarter. Any student who loses these
privileges and does not comply with the rules will lose 3rd quarter privileges for the remainder of the
season. Students may not serve during any other time.
Away Games: Report Time each week is determined by other details of the game.
The instrument truck will load by the band room door 30 minutes prior to departure time.
Chaperoned bus transportation will be provided to and from all performances not held at WHS.
It is mandatory that all band members ride the busses to and from all performances. It is at the
discretion of the band director to permit a member to leave directly from a performance if his/her
legal guardian presents a written request to the director IN ADVANCE. The director must see the
member leave with this person following the event. This person may only be the student’s
parent/guardian.
Busses will not wait for latecomers. Any members who miss the bus will be counted as unexcused.
Students will sign up for busses at the beginning of the season. Students are expected to ride the
chosen bus throughout the season.
When riding the bus, all school rules apply. Furthermore, the following rules apply.
Speak at a reasonable volume; no yelling or screaming is permitted.
Do not stand while the bus is in motion.
Do not use music devices unless you have headphones.
Coolers or drinks are not permitted. Please help to keep the busses clean.
Chaperones, bus drivers, and band staff members receive the same respect and authority as school
personnel while on busses. Disrespect toward any adult at any time will NOT be tolerated.
III. FOOTBALL GAMES INFORMATION
1. At every game, there is designated seating specifically for the marching band. All band
members are required to remain in the assigned seating during the 1st, 2nd, and 4th quarters of
the game. During the 3rd quarter, the band is given the opportunity to get refreshments,
socialize, and use the restroom, with the exception of any student who has lost 3rd quarter
privileges. Band members are ONLY permitted to eat/drink during the third quarter unless
told otherwise by a band director or band staff member.
2. Any member who does not attend a performance as a part of the Marching Band but chooses
to attend the event on his or her own will be suspended for 2 weeks, meaning no practicing or
performing unless prior arrangements have been made with the director.
3. Unless stated otherwise by the band director, the band will march TO and FROM the
stadium in proper uniform.
4. The band room must be clean before students are permitted to leave.
5. All band members stand up to play and for percussion cadences during games.
6. All instruments must be of a traditional color (brass, silver, or black). All others must be
approved by directors.
7. Students will perform all aspects of the duties of the marching band as they are physically able.
Students will not intentionally disrupt the normal flow of duties for the band.
IV. STUDENT PICK-UP / DROP-OFF
Parents picking up students after events and rehearsals are kindly asked to be on time. Chaperones/Band
Directors are required to stay at school until all students have departed.
182019-2020 Wayne Band Family Handbook
V. ATTENDANCE POLICY
You have made a commitment to be in the marching band this season. Everyone is counting on you! In order
to have successful rehearsals and performances, full attendance is essential. The absence of one person not
only affects that person, but the entire group. Critical factors such as uniformity, balance, precision, and
alignment cannot be improved or maintained with absences.
All students MUST attend pre-camp AND band camp in order to participate in marching band.
**Students MUST bring a signed note from a parent regarding absences**
Excused Absences:
Personal illness – Directors may ask for a doctor’s note to verify
Emergencies (case by case basis)
Unexcused Absences:
Everything else
*Reminder that students MUST attend the Thursday rehearsal in order to perform at any weekend events with
no exceptions.
*Continued absence from rehearsals and/or performances may result in disciplinary action and/or dismissal
from the organization.
Excused Tardy
Club meetings (must be at practice by 3:30 pm)
Make-up work with a classroom teacher (case-by-case, required advance notice to band director and a
note from the classroom teacher when finished).
Unexcused Tardy:
Everything else
*Continued tardies may result in disciplinary action
Any UNEXCUSED absence from a REHEARSAL will result in the member not being permitted to march at
the next football game; however, the member is still required to attend the performance in full uniform.
Any UNEXCUSED absence from a PERFORMANCE will result in a meeting with the student and
parent to determine if and under what circumstances the member is to remain in the marching band.
ASK: If you are not sure or have a request, problem, or question, ask the director before the event occurs.
Post-Season Games
The football season can last up to 15 weeks, depending on the success of the football team. The marching
band is required to perform at any post-season game, and all marching band members will be required to
attend. The attendance policy stated on page 19 will be in effect for these performances. Students must
attend these performances in order to receive credit for completion of the season.
VI. MARCHING BAND UNIFORM GUIDELINES:
1. Any student who does not meet uniform guidelines will be unable to perform.
2. All hair must be pulled back off the face AND the collar (males and females) and must be of a
natural color.
3. All uniform parts must be worn properly at all times (suspenders up, pants zipped, etc.).
4. Uniforms are not to be placed in the ground. Any damage to the uniform deemed beyond
192019-2020 Wayne Band Family Handbook
normal wear and tear will be billed to the student. Uniforms must be free of wrinkles in order
attend performances.
5. No jewelry may be worn while in uniform.
6. No glitter, face paint, or make-up is allowed.
7. During cold weather, a member may bring a jacket (varsity jacket or other jacket that displays
school colors and has been approved by a director) and/or Wayne band sweatshirt. Any
blankets brought for use in the stands should also be WHS colors (White/Red/Black)
8. Members may also wear warm clothes underneath the uniform during cold weather; we allow
room for this during fitting.
9. Sunglasses will not be worn unless the band director approves.
10. Uniforms may NOT be stored in the band room after events; take them home and allow them to
air out to avoid mold, mildew, etc.
11. Students must be clean-shaven when in uniform.
There are three uniform types used throughout the season.
“SUMMER UNIFORM” “PEP BAND “FULL UNIFORM”
For warm-weather performances UNIFORM” For Football Games, Festivals, etc.
Gray Band logo t-shirt Blue jeans (no rips or holes) Uniform Hat (please see regulations for hair)
Plain black Docker-style shorts Wayne Band Sweatshirt Uniform Jacket with
-Gray Summer shirt underneath (except
Mostly White athletic shoes Red t-shirt percussionists and tuba players)
-Plain black t-shirt with sleeves
(percussionists and tuba players)
Uniform Pants:
No jeans underneath (they wear out the
uniform lining); please wear soccer or bike
shorts underneath or sweatpants if it is very
cold
Clean, black marching shoes
Black socks
Clean, white gloves (except percussionists)
Uniforms should be stored in the garment
bag, but it is important to allow uniforms and
shoes to AIR OUT after performances.
If you have any additional questions regarding uniforms please speak with a band director or our contact our
Uniform Chairperson, Mrs. Malina Wong @ mwong@wayneband.com.
VII. STUDENT CONDUCT
The Huber Heights City Schools Student Code of Conduct will be in effect at all band functions. You are
young adults and are expected to conduct yourselves with dignity and respect. Failure to do so will result
in disciplinary action set forth by the directors and/or school administration. Any major problems with
student conduct will be documented and handled on an individual basis. If a student chooses to
202019-2020 Wayne Band Family Handbook
conduct him- or herself in a manner that is in any way harmful to the group, disrespectful, or otherwise
inappropriate, the band director will document the situation and parents will be notified. Students with
discipline problems may be required to attend a performance in full uniform but will not be permitted to
perform. After three incidents, the band director may dismiss the student from the marching band for the
remainder of the season.
Additional Guidelines
Cell phones, MP3 players, or other electronic devices are not to be visible or to be used
during rehearsals or performances. Students may use them before/after to arrange
transportation, etc.
Students should wear comfortable clothing to all rehearsals, including comfortable
tennis/walking shoes. No sandals are allowed on the field at any time. Dress
appropriately for the weather.
Each student should have a container for water at all rehearsals. It is very important to
stay well-hydrated, even as the weather turns cooler.
VIII. WEEKLY MARCHING BAND BLUE SHEET
Every week throughout the season, the band directors publish a weekly blue sheet which includes
details about upcoming performances, report times, reminders, and other important up-to-date information.
Blue sheets are distributed at the Tuesday evening rehearsal. Please make sure the blue sheets go home each
week to be shared with parents/guardians. Additionally, blue sheets may be viewed online at
www.wayneband.com or on the Wayne Music Club Facebook page.
IX. SENIOR SHOW
Each year, the senior class is permitted to assist in designing one of the shows. The show consists of three
songs previously performed by the band during the tenure of the current senior class. Selections are
chosen as follows:
Song #1 – Majority vote by Band seniors
Song #2 – Majority vote by Band/Wariorrette seniors
Song #3 – Majority vote by Wariorrette Seniors (feature)
Once seniors present ideas to the directors, the directors will approve ideas and begin working on the show.
More info on the senior show will be discussed/presented to students at the beginning of the season.
*Senior show may be reworked for post-season games
X. STUDENT LEADERSHIP OPPORTUNITIES
The Wayne Marching Band could not function successfully without the hours of work and dedication of the
student leaders. Applicants for student leader positions will be interviewed as part of the selection process.
Field Commanders (must attend field commander camp)
Audition for these positions take place in the spring prior to marching season
Responsible for leading the band onto the field and conducting during performances
Oversee student leadership teams (section leaders)
Begin rehearsals on time, lead group stretches and/or warm-ups
Carry out additional duties as assigned by staff
Section Leaders / Assistant Section Leaders (must attend leadership camp)
Apply for these positions in the spring prior to marching season
Attend “rookie camp” to assist and help train new marchers
212019-2020 Wayne Band Family Handbook
Conduct music sectionals and help where necessary as determined by staff
Equipment Managers
Apply for these positions in the spring prior to marching season
Coordinate organization of the band room, equipment truck, etc.
Manage transportation of equipment to/from rehearsal
Librarians
Apply for these positions in the spring prior to marching season
Organize and distribute music for marching band
Make copies and perform office-related work as designated by band directors
**Leadership team will work the mattress sale in August
XI. AWARDS / PARTICIPATION
In order to earn an end-of-season award, each marching band member must participate in certain activities
throughout the marching band season (June through December) AND complete the entire season, including
any post-season games.
Each student is required to participate in the following:
All students will participate in the main fundraiser for the year. Directors will
announce which fundraiser that is.
All students will have requirements for working concessions. They are as follows:
All shifts are equal, no half shifts
Seniors are exempt from varsity football requirements, and are required to work FIVE
total shifts.
All underclassmen are required to work two varsity football shifts, and required to
work SEVEN total shifts.
To fulfill non-varsity football requirements, students or a representative must work 2
non-varsity/soccer shifts, 2 basketball/wrestling shifts, and 1 track shift.
A representative from each family will need to work Halftime USA. You have a lot of
other opportunities though-out the season to watch your child perform. We need workers!
Since the Wayne Music Club has taken on the running of concession stands for the entire year, volunteers are
needed throughout the year. Each student needs an adult representative (parent, grandparent, family friend,
etc.) to help them out. The profits from concessions directly benefit the organization so this
parent/representative involvement is crucial to our group. Adult rep has to cover the football games. Students
can do all the others.
*We are working on using the calendar year to earn concession credit. As with any transition, the beginning
will be a little off. Starting in April, any concessions worked between April and December will count toward
awards. After that, anything worked from January – December will count.
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Any student who meets the above listed requirements and completes the entire season is presented with an
award at the annual Marching Band Banquet held at the conclusion of the season. Awards by year are:
First-year marcher – Letter
Second-year marcher – Patch
Third-year marcher – Medal
Fourth-year marcher – Plaque
XII. BAND CAMP GENERAL INFORMATION
Dates: Sunday, July 21st (evening) – 26th (evening)
Location: Wayne High School, Huber Heights, Ohio
Band Camp Show:
Location: WHS Good Samaritan Field at Heidkamp Stadium, Friday, July 26th @ 7:00 PM
Performance to demonstrate our week of hard work and perform for the very first time
Band Camp officially ends following the Friday evening performance; go home for a restful
weekend!
Additional Information:
Band Camp is a fun yet challenging week where we learn the majority of our material for the
season; therefore attendance is MANDATORY in order to participate in the WHS Marching
Band.
There will be a nurse on duty throughout the entire week.
To allow the band to focus on rehearsal activities, parents and friends are discouraged from
visiting campus; this also makes the band camp show much more enjoyable.
Students must have all fees paid and all forms completed and on file prior to band camp.
232019/Marching Band and Warriorette Schedule At-A-Glance
Updated 2/27/19
Week of July 8th
Tuesday 7/9 Wednesday 7/10 Thursday 7/11 Friday 7/12
8:00 AM– Noon Leadership (10-12) Leadership (10-12) ALL New Marchers ALL New Marchers
Week of July 15th (Pre-Camp Rehearsal Week)
Monday 7/15 Tuesday 7/16 Wednesday 7/17 Thursday 7/18 Friday 7/19
8:00 AM– Noon Full Band Full Band Full Band Full Band Full Band
1:00PM – 5:00PM Percussion Only Percussion Only Percussion Only Percussion Only Percussion Only
Week of July 21st BAND CAMP (evening rehearsal July 21st
Monday 7/22 Tuesday 7/23 Wednesday 7/24 Thursday 7/25 Friday 7/26
8:30 AM – Sectionals/ Sectionals/ Sectionals/
Sectionals/Marching Sectionals/Marching
11:45 AM Marching Marching Marching
1PM – 5PM Sectionals/Music Sectionals/Music Sectionals/Music Sectionals/Music Final Run-through
Marching Performance at
6 PM – 9 PM Marching Marching Marching
(Sunday Evening) Heidkamp-7pm
WEEKLY SCHEDULE DURING SCHOOL YEAR
Mondays Tuesdays Wednesdays Thursdays Fridays
3:15-6:30 PM Band Only Full Band Warriorettes Only Full Band Games
First Day of School: Monday, August 14th
Schedule (Please keep in mind the season can be extended to up to 15 weeks due to playoff game possibilities).
All games begin at 7:00 PM except those with times listed specifically.
Games Tentative Additional Events
Friday, 8/30 home, Colerain 8/6/19– National Night Out 6:00 pm
Friday, 9/6 @ Olentangy Liberty 8/7/19 – Freshmen Orientation 8:00 AM
Friday, 9/13 @ Trotwood 9/14/19 – Halftime USA (evening)
Friday, 9/20 home, Springboro (homecoming) 9/28/19 – Tipp City Parade (10 AM)
Friday, 9/27 @ Lebanon 10/19/19 – Kenton Ridge Festival (evening)
Friday, 10/4 home, Centerville 9/18/19 – Homecoming Parade (rain date 9/19)
Friday, 10/11 @ Beavercreek 10/17/19 – Circleville Parade
Friday, 10/18 @ Fairmont TBD – Soccer Senior Night Pep Band
Friday, 10/25 home, Springfield TBD – Powder Puff Pep Band
Friday, 11/1 home, Northmont (Senior Night) 11/9/19 – Sounds of the Stadium Concert 2:00 PM
11/29/19– Dayton Children’s Parade (evening)
*Full Band Practice August 6th, 3:30-5:30 pm
*National Night Out following practice, 6:00 pm2019-2020 Wayne Bands Family Handbook
Checklist for Participation in The Wayne Marching Band
Participation in pre-camp and band camp prior to the beginning of school IS
MANDATORY AND EXTREMEMLY IMPORTANT! (This is where we learn
the majority of our material for the season. See the calendar in this handbook for
dates.)
Academic eligibility, determined on a weekly basis
$150.00 participation fee paid prior to BAND CAMP. All participation fees must be paid in full
prior to the official commencement of the co-curricular and/or extra-curricular activity. There will be no refund of
participation fees after the student has commenced officially participating in the activity.
ALL paperwork on Final Forms
Band registration packet
Signed Handbook Agreement Contract (p. 27 of this document)
All other band fees paid
252019-2020 Wayne Bands Family Handbook
Huber Heights City Schools
WAYNE HIGH SCHOOL BANDS
WAYNE HIGH SCHOOL
Kirsten Showers, Director
of Bands
5400 Chambersburg Road Susan Chambers,
Huber Heights, Ohio 45424 Assistant Director of Bands
Telephone: 937-233-6431 x. 74136
On the web: www.wayneband.com
email: Kirsten.showers@huberheightscityschools.org
email: Susan.Chambers@huberheightscityschools.org
Dear Employer,
Greetings from the Wayne High School Band Office. As you are probably already aware, the following
employee, ___________________________________, is a member of the Wayne High School Marching Band.
I applaud your willingness to employ high school students and understand that it can be difficult working around
their demanding schedules. It seems the busier a student can be, the more valuable they are as an employee.
The Marching Band Program at Wayne takes a great deal of time and commitment, but the students involved are
amongst some of the finest in the area. It is my pleasure to work with these students throughout the summer and
fall in this activity. I assure you I have done my best to ensure the schedule you are receiving today is complete
and thorough for the entire marching band season.
Please make sure your employee discusses the calendar with you and explains when he or she is required to
attend rehearsals and performances. I hope this makes scheduling easier for you. If you have any additional
questions, please contact me. Again, I appreciate your willingness to employ such dedicated and involved
students and hope we can work together to make their high school experiences as rewarding and educational as
possible.
Sincerely,
Kirsten Showers Susan Chambers
Kirsten Showers Susan Chambers
Marching Band Director Asst. Marching Band Director
Wayne High School Wayne High School
262019-2020 Wayne Bands Family Handbook
2019-2020 Wayne High School Bands
Handbook Contract and Information Form
Student Name (please print clearly) ________________________________________________ Graduation Year _________
Parent/Guardian Name(s) ________________________________________________________________________________
Complete Mailing Address: ______________________________________________
______________________________________________
Home Phone __________________________ Alternate Phone (optional) _________________________________________
Parent email(s) _________________________________________________________________________________________
Additional information you wish to provide:
Acknowledgment of Wayne Band Program Policies and Procedures
We have received and read the Wayne Bands Family Handbook and will abide by all rules and regulations set
forth. (Additional copies of the handbook are available upon request.)
We have received the band department calendar included in the handbook and have made arrangements to attend
all scheduled events.
We understand that, in addition to student conduct regulations discussed in this handbook, all Huber Heights City
Schools rules and regulations regarding student conduct are in effect at all band functions.
We give permission for our child to participate in and travel by approved school transportation to all local and out
of town activities in which the Wayne High School Bands participate for the 2019-2020 school year.
Student Signature ________________________________________________________ Date ________________
Parent/Guardian Signature _________________________________________________ Date ________________
272019-2020 Wayne Band Family Handbook
Section IV
Warriorettes
Wayne Bands Family Handbook
2019-2020
282019-2020 Wayne Band Family Handbook
The Basics about Warriorettes
The Warriorettes are comprised of students in the 9th through 12th grades who have successfully completed
spring tryouts. Warriorettes perform at Wayne football games, parades, festivals, basketball games, various
community events, and marching band festivals as part of the Wayne Marching Band. The purpose of the
organization is to promote school spirit and pride through professional performances. Warriorette goals include
personal growth, leadership, self-discipline, teamwork, and good sportsmanship. The goal of the Marching Band
and Warriorettes as a whole unit is to present exciting and entertaining performances!
The Warriorettes are a precision dance/drill team with the main emphasis placed on jazz/dance and high kicks.
The number of team members is determined by the size of the next season's marching band. The Warriorettes use
a variety of props.
The Wayne Marching Band and Warriorettes pride themselves on being a “show band.” The entire unit puts on
a “show” in every aspect: before and after games, in the band stands, and even on breaks. In order to achieve
these goals, there are several things that must take place: effective rehearsals; personal practice time; compliance
with the rules and regulations set for the group; attentiveness towards the Band Directors, Warriorette Advisors,
Officers, and Field Commanders; and attendance at all rehearsals and performances.
I. ELIGIBILITY
A grade point average of 2.0 for the previous 4th quarter grading period is required of all band members in
order to be eligible to participate. It is required that all members meet the eligibility rules and regulations as
set forth by the WHS Athletic Department. Rules as of February 2013 state these requirements.
8. Each week during the season students will print their grades from Progress Book and/or online grade book
for CCP. If a student has one F on the weekly sheet but is still passing 5 classes (not including gym),
he/she is still permitted to practice and perform but will be placed on probation.
9. If a member is unable to achieve passing grades in the same class within the 3-week probationary period,
he or she will become ineligible on the fourth week to perform and practice with the band and is NOT
permitted to attend any event (performance or rehearsal) as a member of the marching band.
10. If a member is ineligible for 5 weeks during the quarter, he or she may be dismissed from the marching
band for the remainder of the school year.
11. Any member who does not meet weekly eligibility is expected to attend the weekend functions as a part
of the band throughout the probation period.
12. Eligibility is based on 4th quarter grades (NOT EXAM GRADES OR SEMESTER AVERAGES).
Students must pass 5 academic subjects (not including gym) in order to be eligible.
13. Students who are ineligible will be notified by the Warriorette director.
14. Any student who forges or alters the signature(s) of any Wayne High School faculty member may be
automatically dismissed from the marching band.
Grades are to be turned in to the Warriorette directors every Wednesday. It is the responsibility of the band
member to turn in the sheet each week. With so many students, it is impossible for two band directors to
spend time tracking down missing sheets. IF A TEAM MEMBER DOES NOT TURN IN GRADES, SHE
IS INELIGIBLE AND NOT PERMITTED TO TAKE THE FIELD FOR THE PERFORMANCE THE
FOLLOWING WEEK.
292019-2020 Wayne Band Family Handbook
II. Home Games:
Report Time each week is determined by other details of the game.
Generally, students are to be in the stadium ready for rehearsal to begin no later than 4:15 PM. (Arrive early enough
to get to the stadium on time). Attendance at rehearsal is required in order to perform at the game. Practice usually
consists of a run-through of the performance and any last minute adjustments that need to be made. Students who
are tardy to home game rehearsals will lose their 3rd quarter privileges.
Losing 3rd quarter privileges means that the student will remain in the band bleachers in the assigned
section during the entire third quarter. Any student who loses these privileges and does not comply with
the rules will lose 3rd quarter privileges for the remainder of the season. Students may not serve during
any other time.
Away Games:
Report Time each week is determined by other details of the game.
The instrument truck will load by the band room door 30 minutes prior to departure time. Squads will be
assigned certain weeks to help with loading and unloading.
Chaperoned bus transportation will be provided to and from all performances not held at WHS.
It is mandatory that all band members ride the busses to and from all performances. It is at the discretion
of the band director to permit a member to leave directly from a performance if his/her legal guardian
presents a written request to the director IN ADVANCE. The director must see the member leave with this
person following the event. This person may only be the student’s parent/guardian.
Busses will not wait for latecomers. Any members who miss the bus will be counted as unexcused.
Students will sign up for busses at the beginning of the season. Students are expected to ride the chosen
bus throughout the season.
When riding the bus, all school rules apply. Furthermore, the following rules apply.
Speak at a reasonable volume; no yelling or screaming is permitted.
Do not stand while the bus is in motion.
Do not use music devices unless you have headphones.
Coolers or drinks are not permitted. Please help to keep the busses clean.
Chaperones, bus drivers, and band staff members receive the same respect and authority as school
personnel while on busses. Disrespect toward any adult at any time will NOT be tolerated.
III. FOOTBALL GAMES INFORMATION
1. At every game, there is designated seating specifically for the marching band. All Warriorettes
are required to remain in the assigned seating during the 1st and 4th quarters of the game. During
the 3rd quarter, the students are given the opportunity to get refreshments, socialize, and use the
restroom, with the exception of any student who has lost 3rd quarter privileges. Warriorettes are
ONLY permitted to eat/drink during the third quarter unless told otherwise by a band director or
band staff member.
2. Any member who does not attend a performance as a part of the Marching Band and Warriorettes
but chooses to attend the event on her own will be suspended for 2 weeks, meaning no
performing unless prior arrangements have been made with the director.
3. Unless stated otherwise by the band director, the band and Warriorettes will march TO and
FROM the stadium in proper uniform.
4. The band room and locker room must be clean before students are permitted to leave.
5. All members stand up to play and for percussion cadences during games.
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