Invitation to Host the Event - 2015 G.J. Gardner Homes Victorian Junior State Championship (JSC)
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
2015 G.J. Gardner Homes
Victorian Junior State Championship (JSC)
Invitation to Host the Event
1|Page
2015 G.J. Gardner Homes
Victorian Junior State Championship
Table of Contents Page
SECTION 1: Introduction 3
SECTION 2: About the Event 4
SECTION 3: Participation Numbers & Attendances 5
SECTION 4: Competition Program Summary 6
SECTION 5: Estimated Economic Impact 7
SECTION 6: Applying to Host the Event 8
SECTION 7: Hockey Victoria Responsibilities 9
APPENDIX A 10
2|Page
SECTION 1: Introduction Dear Affiliates, In 2015, Hockey Victoria intends to conduct 5 key Victorian competition events: Event Dates 2015 Victorian Junior Country Championship Saturday 23 & Sunday 24 May 2015 2015 Victorian Country Championship (Mens Queen’s Birthday Weekend, Saturday 6 - Monday 8 & Womens) June 2015 2015 G.J. Gardner Homes Victorian Junior State Championship Tuesday 30 June - Friday 3 July 2015 2015 Zone Challenge TBA 2015 City v. Country of Origin TBA After successfully implementing the tendering process for hosting rights to the Zone Challenge in 2014, Hockey Victoria will tender out all events in 2015 and beyond. With the above in mind, Hockey Victoria invites all interested affiliates to put forward their application to host the 2015 G.J. Gardner Homes Victoria Junior State Championship, to be held from Tuesday, 30 June to Friday, 3 July 2015. The successful applicant will be announced on Monday, 23 February 2015. This document outlines the key elements relating to the Victorian Junior State Championship event, and is intended to provide the relevant information to affiliates interested in hosting the event. The document includes the event description, participation & attendance data, economic benefits, and the key timelines, as well as the application process and timelines. In addition to this document, an online application process has been set up to assist with efficiency and transparency of the process. If you require any further information, or any assistance with your application, please do not hesitate to contact the Hockey Victoria’s Competitions & Events team on 03 8379 4288. We look forward to working with the successful applicant to deliver another fantastic hockey event. Kind regards, Sash Herceg General Manager- Hockey Operations 3|Page
SECTION 2: About the Event
The G.J. Gardner Homes Victorian Junior State Championship is the most anticipated
annual junior event on the state hockey calendar for players and families across Victoria.
The 2015 G.J. Gardner Homes Junior State Championships is scheduled to be held on the
following dates:
Tuesday 30 June to Friday 3 July 2015
Now in its sixth year – the 2015 G.J. Gardner Homes Victorian Junior State Championship will
be held over four days. With the Under 13, Under 15 and Under 17 age groups engaged in
the event, male and female teams from each of the 10 Victorian Zones compete in each age
group for the State Championship. All teams will play four initial pool matches over the first
two days of the event, before two cross over matches are played on the third day to
determine team rankings. Classification and Final matches are played to determine the
Champions and final team placing on the last day of the event.
Hockey Victoria (HV) Zones have been identified based on participation density, and are
divided into six metropolitan zones and 4 regional zones.
The following teams represent the six metropolitan zones:
North West Metro Tigers.
Southern Metro Sharks.
Eastern Metro Hotshots.
Central Metro Flames.
Western Metro Wildcats.
North East Metro Red Devils.
And the regional zones are represented through:
South East Country Cougars.
South West Country Eagles.
North West Country Lightning.
North East Country Knights.
In summary, 60 teams compete over four days for the title of a State Champion for their age
group. Each team consists of players, coaches, team managers and physios. Additionally, 30
or more umpires are engaged for the event, with great support from players’ family and
friends.
In 2014, the event was held from 1 July to 4 July, across two venues: the State Netball &
Hockey Centre in Parkville, and the Footscray Hockey Centre in Yarraville.
4|PageSECTION 3: Participation Numbers & Attendances
Anticipated Participation Numbers
The table below provides detailed information on the number of players and team officials
expected to attend and participate in the 2015 G.J. Gardner Homes Victorian Junior State
Championship. Each team generally consists of a maximum of 16 players, 1 Head Coach, 1
Assistant Coach and 1 Team Manager. Some teams will have additional team support staff,
such as physios. etc.
Zone Under 13 Under 13 Under 15 Under 15 Under 17 Under 17
Girls Boys Girls Boys Girls Boys
(includes (includes (includes (includes (includes (includes
players & players & players & players & players & players &
support staff) support staff) support staff) support staff) support staff) support staff)
Tigers 19 19 19 19 19 19
Sharks 19 19 19 19 19 19
Hotshots 19 19 19 19 19 19
Flames 19 19 19 19 19 19
Wildcats 19 19 19 19 19 19
Red Devils 19 19 19 19 19 19
Cougars 19 19 19 19 19 19
Eagles 19 19 19 19 19 19
Lightning 19 19 19 19 19 19
Knights 19 19 19 19 19 19
Total 190 190 190 190 190 190
Total Tournament Participation: 1,140
In addition to the players and team officials, we anticipate a group of 30+ HV appointed
umpires, tournament officials and staff to be present during the tournament (including
Athlete Identification Officers).
In summary, we anticipate a total event participant visitation of 960 players, 180 team
officials, and 30+ umpires, tournament officials and staff involved in the event on each day
of the event.
Parent Support
The Under 13 and Under 15 teams have traditionally been well supported by the families of
the players, with the average of 0.5 family members per player traveling with the teams.
With the above in mind, it is estimated that the total family support would equal to 480
attendees, in addition to the players, team & tournament officials, and staff for each day of
the event.
The total participation and attendance for the tournament is estimated to be close to 1,700
people.
5|PageSECTION 4: Competition Program Summary Each team will play a total of seven matches across the four days of the 2015 G.J. Gardner Homes Victorian Junior State Championships. Matches will consist of 22 minute halves. Penalty Shootouts will be used to determine the winner if the final is a draw at the conclusion of regular time Day 1: Pool Matches Day 2: Pool Matches Day 3: Cross Over Matches to determine team rankings Day 4: Finals and Classification Matches to determine final team placing. For an example of the 2014 G.J. Gardner Homes Victorian Junior State Championship Match Schedules (U13 Girls) please see Appendix A. Teams will also compete for the Play The Whistle Award in each Championship (please click HERE for more information). 6|Page
SECTION 5: Estimated Economic Impact
This section is intended to provide some preliminary estimates of what economic impact this
event may have on the local economy and the event host.
At a minimum, at least 50% of the estimated 1,700 participants & supporters will require
accommodation during the event. This would translate to approximately 850 people with the
need for accommodation.
Similarly, it is reasonable to assume that the 850 people identified above would all purchase
their meals for the duration of the event. In addition to this, it is expected that the majority
of the 1,700 participants and supporters would be making multiple purchases at the host
canteen each day.
Please find below a conservative breakdown of the estimated economic impact of the event.
Accommodation
850 participants and supporters.
Average accommodation cost per person per day: $85.
Number of nights accommodation would be required: 4.
Visitor Type Number of Visitors Nights Total Economic Impact
Participants & Supporters 850 4 $289,000
TOTAL ECONOMIC IMPACT $289,000
Meals
850 participants and supporters.
3 meals per day @ $50 per day per participant ($10 breakfast, $15 lunch & $25
dinner).
Visitor Type Number of Visitors Days Total Economic Impact
Participants & Supporters 850 4 $170,000
TOTAL ECONOMIC IMPACT $170,000
Canteen
1700 participants and supporters.
A minimum of one purchase per day to the value of $6 on average.
Visitor Type Number of Visitors Days Total Economic Impact
Participants & Supporters 1,700 4 $40,800
TOTAL ECONOMIC IMPACT $40,800
TOTAL ECONOMIC IMPACT ESTIMATED AT $499,800
7|PageSECTION 6: Applying to Host the Event
Application Process
2015 HV Event Hosting Application Process
STEP ACTION TIMELINE
1 HV releases Event Hosting Applications and By Friday 5 December 2014
key information
2 Applications close Friday, 30 January 2015
3 Application Assessment Period 2 to 20 February 2015
4 HV announces succesful applicants Monday, 23 February 2015
The application process is detailed below:
1) Hockey Victoria will release the Event Hosting Applications, with the key information
on each event offered to be hosted, by Friday, 5 December 2014.
2) Interested Clubs/Associations, with the support of local councils if required, to
complete the Event Hosting Application no later than 5:00 pm on Friday, 30
January 2015. HV will acknowledge the receipt of all applications following the
closing date.
3) Hockey Victoria’s Selection Panel will assess all applications between Monday, 2
February and Friday 20 February 2015. During the Application Assessment Period,
Clubs/Associations may be requested to submit additional information, and meet
with Hockey Victoria to discuss the application in detail.
4) Following the Application Assessment Period, Hockey Victoria will announce
successful applicants, and notify them in writing of the application outcome.
Hockey Victoria Selection Panel
The Hockey Victoria Competitions & Events Department and HV General Manager- Hockey
Operations will review all applications and will be responsible for the final selections and
notifications of successful applicants.
Host Responsibilities
$7,500.00 + GST event hosting fee (payable to HV by the successful applicant).
Two (2) X FIH Standard Hybrid Hockey Pitches (on the one site).
Canteen open at all times throughout the event.
Accommodation within 15 minutes’ drive of the facility for over 500 members.
Provision of an accredited First Aid officer for the duration of the event.
Nominate two HV accredited umpires to umpire during the event.
To submit your application, please go to http://www.jotformpro.com/hockeyvictoria/2015JSC
or for more information please contact Cheyne Hackett via email on
chackett@hockeyvictoria.org.au or by phone on 03 8379 4287
8|PageSECTION 7: Hockey Victoria Responsibilities
HV will receive and manage the team entries process.
HV will create and distribute all fixtures.
HV will address and provide instructions for all team officials prior to the
commencement of the event.
HV will complete and distribute umpire rosters on confirmation of match schedules
and umpire availability.
HV will advise host venues of HV and event staff that will be present and relevant
contact details 10 business days prior to the event.
HV will supply wireless internet for immediate entry of results.
HV will supply and install any temporary event sponsor signage (if required).
HV will provide Technical Officials and supply equipment required to run a Technical
Bench on each field.
Names and details of key Hockey Victoria contacts specific to the event:
Position Name Email Phone
Competitions Cheyne Hackett chackett@hockeyvictoria.org.au M: 0434 614688
Competitions Mary Lofthouse mlofthouse@hockeyvictoria.org.au Ph: 8379 4288
HV CEO Andrew Skillern askillern@hockeyvictoria.org.au Ph: 8379 4288
GM- Hockey Ops. Sash Herceg sherceg@hockeyvictoria.org.au Ph: 8379 4288
Development David Bourke dbourke@hockeyvictoria.org.au Ph: 8379 4288
Media Cheyne Hackett chackett@hockeyvictoria.org.au M: 0434 614688
Tournament Director Cheyne Hackett chackett@hockeyvictoria.org.au M: 0434 614688
Umpire Manager Alistair Grieve umpires@hockeyvictoria.org.au Ph: 8379 4288
9|PageAPPENDIX A- 2014 JSC Under 13 Girls match schedule Tuesday 1st July SNHC-2 8:15AM U13G Pool A Sharks v Knights SNHC-2 9:05AM U13G Pool A Lightning v Hotshots SNHC-2 9:55AM U13G Pool A Flames v Sharks SNHC-2 10:45AM U13G Pool A Lightning v Knights SNHC-2 11:45AM U13G Pool A Hotshots v Flames FHC-2 8:15AM U13G Pool B Tigers v Eagles FHC-2 9:05AM U13G Pool B Cougars v Wildcats FHC-2 9:55AM U13G Pool B Red Devils v Tigers FHC-2 10:45AM U13G Pool B Cougars v Eagles FHC-2 11:45AM U13G Pool B Wildcats v Red Devils Wednesday 2nd July SNHC-2 8:15AM U13G Pool B Cougars v Red Devils SNHC-2 9:05AM U13G Pool B Wildcats v Eagles SNHC-2 9:55AM U13G Pool B Tigers v Cougars SNHC-2 10:45AM U13G Pool B Eagles v Red Devils SNHC-2 11:45AM U13G Pool B Tigers v Wildcats FHC-2 8:15AM U13G Pool A Lightning v Flames FHC-2 9:05AM U13G Pool A Hotshots v Knights FHC-2 9:55AM U13G Pool A Sharks v Lightning FHC-2 10:45AM U13G Pool A Knights v Flames FHC-2 11:45AM U13G Pool A Sharks v Hotshots Thursday 3rd July FHC-1 8:15AM U13G Cross Over Flames v Red Devils FHC-2 8:15AM U13G Cross Over Sharks v Tigers FHC-1 9:05AM U13G Cross Over Knights v Wildcats FHC-2 9:05AM U13G Cross Over Hotshots v Eagles FHC-1 9:55AM U13G Cross Over Lightning v Cougars FHC-2 9:55AM U13G Cross Over Flames v Tigers FHC-1 10:45AM U13G Cross Over Sharks v Red Devils FHC-2 10:45AM U13G Cross Over Hotshots v Wildcats FHC-1 11:45AM U13G Cross Over Lightning v Eagles FHC-2 11:45AM U13G Cross Over Knights v Cougars Friday 4th July FHC-2 8:30AM U13G Classification 9th v 10th FHC-2 9:30AM U13G Classification 7th v 8th FHC-2 10:30AM U13G Classification 5th v 6th SNHC-2 10:45AM U13G Final 3rd v 4th SNHC-1 11:15AM U13G Final 1st v 2nd 10 | P a g e
You can also read
