What Everyone Ought to Know About the 2021 Promise Neighborhoods Competition - U.S. Department of Education Tuesday, February 2, 2020
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What Everyone Ought to Know About the 2021 Promise Neighborhoods Competition U.S. Department of Education Tuesday, February 2, 2020
Agenda
• Welcome
• Background Overview
▫ Statute
▫ Purpose
▫ History and Previous Grantees
▫ Key Dates
▫ Process
▫ What’s New
• Priorities
▫ Absolute Priorities
▫ Competitive Preference Priorities
▫ Invitational Priority
• Selection Criteria
• Application
• Review Process
• Questions and Answers
• Closing
Background: Statute • The Promise Neighborhoods program is authorized under the Elementary and Secondary Education Act of 1965, as amended (ESEA). • Program Authority: 20 U.S.C. 7273–7274 • All applicants are strongly encouraged to read the program statute prior to submitting a proposal for the FY 2021 Promise Neighborhoods competition.
Background: Purpose • The purpose of the Promise Neighborhoods program is to significantly improve the academic and developmental outcomes of children living in the most distressed communities of the United States, including ensuring school readiness, high school graduation, and access to a community-based continuum of high-quality services. • The program serves neighborhoods with high concentrations of low-income individuals; multiple signs of distress, which may include high rates of poverty, childhood obesity, academic failure, and juvenile delinquency, adjudication, or incarceration; and schools implementing comprehensive support and improvement activities or targeted support and improvement activities. • All strategies in the continuum of solutions must be accessible to children with disabilities and English learners.
Background Overview: History & Previous Grantees Fiscal Year Type of Award Number of New Awards FY 2018 Implementation 6 FY 2017 Implementation 4 FY 2016 Implementation 6 FY 2012 Planning 10 FY 2012 Implementation 7 FY 2011 Planning 15 FY 2011 Implementation 5 FY 2010 Planning 21 https://oese.ed.gov/offices/office-of-discretionary-grants-support-services/school-choice-improvement-programs/promise-neighborhoods-pn/awards/
Background Overview: Key Dates
Action/ Activity Date
Application Available Tuesday, January 19, 2021
Webinar I Friday, January 29, 2021
Promise Neighborhoods Program 101: What is the Promise Neighborhoods Program? 1:00pm (EST) – 2:30pm (EST)
Webinar II Monday, February 1, 2021
Nuts & Bolts of the FY 2021 Promise Neighborhoods Competition 1:00pm (EST) – 2:30pm (EST)
Webinar III Tuesday, February 2, 2021
What Everyone Ought to Know about the FY 2021 Promise Neighborhoods Competition 1:00pm (EST) – 2:30pm (EST)
Webinar IV Wednesday, February 3, 2021
Money, Money, Money & More 1:00pm (EST) – 2:30pm (EST)
Intent to Apply (strongly encouraged) Wednesday, February 3, 2021
1:00pm (EST) – 2:30pm (EST)
Webinar V Thursday, February 4, 2021
Strategies, Resources, & Tips on How to Incorporate Evidence and Evaluation into Your Proposed Project 1:00pm (EST) – 2:30pm (EST)
Closing Date Friday, March 5, 2021
Background Overview: Process
Collaborate and
Attend Webinar V:
Applications Coordinate with
Available Evidence & ALL Partners
Evaluation
(ongoing)
Attend Webinar Submit Intent to
Read the NFP, IV: Apply
NIA, and
Application Money, Money, (strongly
Money & More encouraged)
You Are
Here
Attend Webinar Collaborate and
Identify and Meet
III: Coordinate with
with ALL Partners
What Everyone ALL Partners
(ongoing)
Ought to Know (ongoing)
Attend Webinar
Attend Webinar I: II: Create Proposal Submit
PN Program 101 with ALL Partners Application
Nuts & Bolts
45 DAYS
2021 Promise Neighborhoods Priorities
9
2021 PN Priorities
Competitive
Absolute Priorities
Preference Priorities Invitational Priority
(AP)
(CPP)
CPP1
AP1 Community-Level Opioid Abuse
Non-Rural and Prevention Efforts
Non-Tribal Communities
CPP2
Spurring Investment in Qualified
IP
AP2 Opportunity Zones
Community-Based Crime
Rural
Reduction Efforts
Applicants CPP3
Applications from New Potential
Grantees
AP3 CPP4
Tribal Communities Evidence-Based Activities to
Support Academic Achievement
10 Absolute Priority 1 • Non-Rural and Non-Tribal Communities ▫ To meet this priority, an applicant must propose to implement a PN strategy that serves one or more nonrural or non-Tribal communities.
11 Absolute Priority 2 • Rural Applicants ▫ To meet this priority an applicant must demonstrate one or more of the following: (a) The applicant proposes to serve a local educational agency (LEA) that is eligible under the Small Rural School Achievement (SRSA) program or the Rural and Low-Income School (RLIS) program authorized under Title V, Part B of the ESEA. (b) The applicant proposes to serve a community that is served by one or more LEAs with a locale code of 32, 33, 41, 42, or 43.
12 Absolute Priority 2 • Rural Applicants ▫ An applicant must demonstrate one or more of the following (con’t): (c) The applicant proposes a project in which a majority of the schools served have a locale code of 32, 33, 41, 42, or 43. (d) The applicant is an institution of higher education (IHE) with a rural campus setting, or the applicant proposes to serve a campus with a rural setting. Rural settings include any of the following: Town-Fringe, Town- Distant, Town-Remote, Rural Fringe, Rural Distant, Rural- Remote, as defined by the National Center for Education Statistics (NCES) College Navigator search tool.
13
Absolute Priority 2
• Rural Applicants
▫ Resources
https://oese.ed.gov/ offices/office-of-formula-
grants/rural-insularnative-achievement-
programs/ruraleducation-achievement-program/
https:// nces.ed.gov/ccd/districtsearch/
https://nces.ed.gov/ccd/schoolsearch/
https://nces.ed.gov/collegenavigator/14 Absolute Priority 3 • Tribal Communities ▫ To meet this priority, an applicant must propose to implement a PN strategy that serves one or more Indian Tribes
15 Competitive Preference Priorities • There are four Competitive Preference Priorities for this competition. • Applicants are able to apply to all four CPPs. • Applicants must identify in the project narrative section of its application the CPP(s) it wishes the Department to consider. • The Department will not award points under any CPP for an application that fails to clearly identify the CPP(s) it wishes the Department to consider for purposes of earning the competitive preference priority points.
16 Competitive Preference Priority Points •Up to 10 additional points
17
Competitive Preference Priority 1
• Community-Level Opioid Abuse Prevention Efforts
▫ 0 to 3 points
▫ To meet this priority, an applicant must:
1. Demonstrate how it will partner with an organization that
conducts high-quality, community-level activities to prevent
opioid abuse, such as an organization supported by an Office of
National Drug Control Policy, Drug-Free Communities Support
Program grant, in PN communities;
2. Describe the partner organization’s record of success in
approaching opioid abuse prevention at the community level;
and
3. Provide, in its application, a memorandum of understanding
between it and the partner organization responsible for
managing the effort. The memorandum of understanding must
indicate a commitment on the part of the applicant to
coordinate implementation and align resources to the greatest
extent practicable.18
Competitive Preference Priority 2
• Spurring Investment in Qualified Opportunity
Zones
▫ 0 to 3 points
▫ Applicants must demonstrate that the area in which
the applicant proposes to provide services overlaps
with a Qualified Opportunity Zone (QOZ), as
designated by the Secretary of the Treasury under
section 1400Z–1 of the Internal Revenue Code.
▫ Applicants must:
1. Provide the census tract number of the QOZ(s) in
which it proposes to provide services (1 point); and
2. Describe how the applicant will provide services in the
QOZ(s) (Up to 2 points).19 Competitive Preference Priority 3 • Applications from New Potential Grantees ▫ 0 or 1 point ▫ Applicants must demonstrate that it has never received a grant, including through membership in a group application submitted in accordance with 34 CFR 75.127–75.129, under the program from which it seeks funds.
20 Competitive Preference Priority 4 • Evidence-Based Activities to Support Academic Achievement ▫ 0 to 3 points ▫ Projects that propose to use evidence-based (as defined in 34 CFR 77.1(c)) activities, strategies, or interventions that support teaching practices that will lead to increasing student achievement graduation rates, and career readiness.
21
Invitational Priority
• Community-Based Crime Reduction Efforts
▫ To meet this priority, an applicant must:
1. Demonstrate how it will partner with an organization that conducts high-quality
activities focused on the re-entry of formerly incarcerated individuals or on
community-based crime reduction activities, such as an organization supported
by a U.S. Department of Justice (DOJ) Innovations in Community-Based Crime
Reduction Program grant, a grant authorized under the Second Chance Act, as
reauthorized under the Formerly Incarcerated Reenter Society Transformed
Safely Transitioning Every Person (FIRST STEP) Act, or DOJ Office of Justice
Programs competitive grants related to juvenile justice and delinquency
prevention;
2. Describe the partner organization’s record of success with supporting the re-entry
of formerly incarcerated individuals or community-based crime reduction and
how their efforts will be coordinated with the PN activities of this grant; and
3. Provide, in its application, a memorandum of understanding between it and a
partner organization managing the effort. The memorandum of understanding
must indicate a commitment on the part of the applicant to coordinate
implementation and align resources to the greatest extent practicable.2021 Promise Neighborhoods Selection Criteria
23
Selection Criteria
Need for
project
(up to 20
points)
Quality of
Adequacy of
project
resources
services
(up to 15
points) Up to (up to 30
points)
100
Points
Quality of the Quality of
management project
plan design
(Up to 15 (up to 20
points) points)24
Need for project
(up to 20 points)
• In determining the need for the proposed project, the
Secretary considers the following factors:
1. The magnitude or severity of the problems to be addressed by
the proposed project as described by indicators of need and
other relevant indicators identified in part by the needs
assessment and segmentation analysis (up to 5 points);
2. The extent to which specific gaps or weaknesses in services,
infrastructure, or opportunities have been identified and will
be addressed by the proposed project, including—
1. The nature and magnitude of those gaps or weaknesses (up to 5
points); and
2. A pipeline of solutions addressing the identified gaps and
weaknesses, including solutions targeted to early childhood, K–
12, family and community supports, and college and career (up
to 10 points).25
Optional Needs and Solution Table
Need Data Source(s) Specific Gaps and Proposed Solution(s) Solution Description Pipeline Area(s) Provider(s) and/ or
Weaknesses in to Address Specific Partner(s)
(Birth, Early Childhood, K-
Services Gaps and Weaknesses 3, 3-5, Middle School, High
in Services School, Post-Secondary,
Workforce, Family and
Community, Health and
Wellness, Safety, Stable
Communities, and 21st
Century Learning Tools)
Example Example Example Example Example Example Example
Accessible transit 2020 Survey of Adult The existing on demand Partner with the existing Enhancement of the Family and ABC County Department
service. residents transit provider requires transit provider to reservation system that Community, Health of Transportation, XYZ
• 5% of residents online reservations that improve access. allows reservation by and Wellness, Stable Town Office of the
live in walking must be completed at landline phone. Reduce Communities, K-3, 3- Mayor, GHI City Office
distance to a least 24 hours before a the notice period required 5, Middle School, of Transportation, ABC
grocery store trip is takes place . This for a trip to 12 hours. High School. County Ministers’
• 3% of children provider also denies Eliminate the penalty for Alliance, PQR Town
live in walking service to residents that missed appointments. Office of the Mayor, 123
distance to miss 3 appointments, does Expand service to Bus Service, ABC County
their school not operate after 7:00 pm, 11:00pm and to other Schools, State
• 1% of residents and does not serve some areas needed for Department of
live in walking areas residents live in or residents and health care Transportation
distance to a need to travel to. Yellow providers.
medical school bus service is
provider limited to regular school
• 20% of day.
residents own a
reliable motor
vehicle
.26
Quality of project services
(up to 30 points)
• The Secretary considers the quality of the services to be
provided by the proposed project. In determining the
quality of the project services, the Secretary considers:
1. The quality and sufficiency of strategies for ensuring
equal access and treatment for eligible project
participants who are members of groups that have
traditionally been underrepresented based on race, color,
national origin, gender, age, or disability (34 CFR 75.210)
(up to 10 points); and
2. The likelihood that the services to be provided by the
proposed project will lead to improvement in the
achievement of students as measured against rigorous
academic standards (34 CFR 75.210) (up to 20 points).27
Quality of project design
(up to 20 points)
• In determining the quality of project design for the proposed
project, the Secretary considers the following factors:
1. The extent to which the applicant describes a plan to create a
complete pipeline of services, without time and resource gaps,
that is designed to prepare all children in the neighborhood to
attain a high-quality education and successfully transition to
college and a career (up to 5 points);
2. The extent to which the project will significantly increase the
proportion of students in the neighborhood that are served by
the complete continuum of high-quality services (up to 5
points); and
3. The extent to which the proposed family navigation system is
high-quality and provides students and their families sufficient
services and supports based on available services and
individual needs (up to 10 points).28
Quality of the management plan
(up to 15 points)
• The Secretary considers the quality of the management plan for the
proposed project. In determining the quality of the management
plan for the proposed project, the Secretary considers the following
factors:
1. The adequacy of the management plan to achieve the objectives of the
proposed project on time and within budget, including clearly defined
responsibilities, timelines, and milestones for accomplishing project
tasks (34 CFR 75.210) (up to 5 points); and
2. The experience, lessons learned, and proposal to build capacity of the
applicant’s management team and project director in collecting,
analyzing, and using data for decision-making, learning, continuous
improvement, and accountability, including whether the applicant has
a plan to build, adapt, or expand a longitudinal data system that
integrates student-level data from multiple sources in order to
measure progress while abiding by privacy laws and requirements
(2011 Promise Neighborhoods NFP) (up to 10 points).29
Adequacy of resources
(up to 15 points)
• The Secretary considers the adequacy of resources for the proposed
project. In determining the adequacy of resources for the proposed
project, the Secretary considers:
1. The extent to which the costs are reasonable in relation to the number
of persons to be served and to the anticipated results and benefits (34
CFR 75.210) (up to 5 points);
2. The extent to which the applicant demonstrates that it has the
resources to operate the project beyond the length of the grant,
including a multi-year financial and operating model and
accompanying plan; the demonstrated commitment of any partners;
evidence of broad support from stakeholders (e.g., State educational
agencies, teachers’ unions) critical to the project’s long-term success;
or more than one of these types of evidence (34 CFR 75.210) (up to 5
points); and
3. The extent to which the applicant identifies existing neighborhood
assets and programs supported by Federal, State, local, and private
funds that will be used to implement a continuum of solutions (2011
Promise Neighborhoods NFP) (up to 5 points).2021 Promise Neighborhoods Application Overview Process
31
Application Process Overview
Application process using grants.gov
• Register early
• Find the application
• Application instructions
• 24-hour support from grants.gov: 1-800-518-4726 or
support@grants.gov
• ED Abstract Form
• Submitting on grants.gov
• Double-check the checklist to ensure completion of required forms
• Submit the application on grantes.gov by March 5, 202132 Completing and Submitting an Application • PN Abstract Narrative • Project Narrative (recommended page limit: 50 pages) • Budget Narrative • Appendices • Required Other Forms: ▫ Standard Forms ▫ Assurances and Certifications
33
Electronic Application Submission
Checklist
• Part 1: Preliminary Documents
▫ Application for Federal Assistance (Form SF 424) – Note: must
complete this form first
▫ ED Supplemental Information for SF 424
• Part 2: Budget Information
▫ ED Budget Information Non-Construction Programs (ED Form
524)
• Part 3: ED Abstract Form
▫ Project Abstract
• Part 4: Project Narrative Attachment Form
▫ Application Narrative34
Electronic Application Submission
Checklist
• Part 5: Budget Narrative Attachment Form
▫ Budget Narrative
• Part 6: Other Attachments Form
▫ Individual Resumes for Project Directors & Key Personnel
▫ Copy of Indirect Cost Rate Agreement
▫ Letters of Support
▫ References/Bibliography
• Part 7: Assurances and Certifications
▫ Disclosure of Lobbying Activities (Standard Form LLL)
▫ Grants.Gov Lobbying Form – “Certification Regarding Lobbying” (ED 80-013
Form)
▫ General Education Provisions Act (GEPA) Requirements – Section 427 (ED
GEPA427 form)
▫ MOU/MOA and, if applicable, Consortium Agreement Documentation; all group
applicants
▫ POSSIBLE ADDITIONAL FORMS35 Grants.gov Registering as an Organization • Before applying for a funding opportunity, you need to register as an applicant associated with an organization. ▫ Registering with Grants.gov allows you to create an account and connect it with the organization you either work for or otherwise contribute to their grant applications.
36
Grants.gov
Registering as an Organization
• An organization is an entity that submits grant
applications on behalf of the group, such as a state
government, nonprofit organization, or a private
business.
• Registering as an organization applicant submits a
request to your organization's EBiz POC for
Grants.gov roles.
▫ One of these roles is the Authorized Organization
Representative (AOR) role, which, if authorized to you,
allows you to submit applications on behalf of your
organization.37 Grants.gov Registering as an Organization
38
39 Type “promise neighborhoods” into the search engine. Click “GO”.
40 Click the Promise Neighborhoods Opportunity Number “ED-GRANTS-011921- 001”
41 Click “Apply”.
42 Grants.gov Registering as an Organization • Please make sure to begin registration early, as the process takes between three business days and three weeks. • If you do not complete your registration by the submission deadline, then you are unlikely to be allowed to submit an application.
43
Grants.gov Support Desk
Email or call 24/7
(except federal holidays)
Include your supporting details.
Support@Grants.gov
Local Toll Free: 1-800-518-4726
International: 1-606-545-5035
Program Office staff cannot provide
technical assistance.44
Submission of Application
Successful Submission Unsuccessful Submission
• Applicants should receive a time and • Applicants should receive a
date stamped confirmation and an confirmation email with a time and date
assigned tracking number from stamp and an assigned tracking
Grants.gov. number from Grants.gov.
• Applicants should receive a validation • If the application is received after March
email from Grants.gov within two 5, 20121 or validation is not successful,
business days. This means the applicant should receive an error email.
application is ready for Department • Email may list the error, or applicant
pickup. can use their tracking number to find
• Applicants should receive an email with the submission error.
their ED assigned PR Award #.
• Check spam and junk folder for this
email since it will not come from ED.2021 Promise Neighborhoods Peer Review Process
46
Peer Review Process
The Call for Peer Reviewers seeks individuals with
expertise in early learning, education and school
reform, family and community engagement, need and
organizational analysis, evaluation, and equity.
Reviewers will read, prepare a written evaluation,
and score the applications assigned to their panel,
using the selection criteria. Moderators will facilitate
reviewer panel discussions.
The Department will prepare a rank order of
applications for each absolute priority based on the
evaluation of their quality by the peer reviewers
according to the selection criteria.47
Recommended Page Limit and Style
• The application narrative is where the applicant addresses the
selection criteria that reviewers use to evaluate your application.
▫ We recommend that you:
1. Limit the application narrative to no more than 50 pages
The recommended page limit does not apply to the cover sheet; the budget
section, including the narrative budget justification; the assurances and
certifications; or the one-page abstract, the resumes, the bibliography, or the
letters of support. However, the recommended page limit does apply to all of
the application narrative.
2. Use the following standards:
A ‘‘page’’ is 8.5’’ x 11’’, on one side only, with 1’’ margins at the top, bottom, and
both sides.
Double space (no more than three lines per vertical inch) all text in the
application narrative, including titles, headings, footnotes, quotations,
references, and captions, as well as all text in charts.
Tables, figures, and graphs.
Use a font that is either 12 point or larger or no smaller than 10 pitch
(characters per inch).
Use one of the following fonts: Times New Roman, Courier, Courier New, or
Arial.48 Reminders • In reviewing applications in any discretionary grant competition, the Secretary may consider, under 34 CFR 75.217(d)(3), the past performance of the applicant in carrying out a previous award, such as the applicant’s use of funds, achievement of project objectives, and compliance with grant conditions. • The Secretary may also consider whether the applicant failed to submit a timely performance report or submitted a report of unacceptable quality.
49 Reminders • The Secretary requires various assurances, including those applicable to Federal civil rights laws that prohibit discrimination in programs or activities receiving Federal financial assistance from the Department (34 CFR 100.4, 104.5, 106.4, 108.8, and 110.23)
51 Promise Neighborhoods Partners
• Promise Neighborhoods Websites:
▫ https://promiseneighborhoods.ed.gov
▫ https://oese.ed.gov/offices/office-of-
Resources
discretionary-grants-support-
services/school-choice-improvement-
programs/promise-neighborhoods-pn/
• NFP & NIA
▫ https://www.govinfo.gov/content/pkg/FR-
2021-01-19/pdf/2021-00907.pdf
• Application Package
▫ https://www.grants.gov/web/grants/search-
grants.html?keywords=Promise%20Neighbor
hoods
• Developmental Pathway for Achieving
Results
▫ https://www.policylink.org/resources/pni
-developmental-pathway
• Measuring Performance: A Guidance
Document for Promise Neighborhoods
on Collecting Data and Reporting
Results
▫ https://www2.ed.gov/programs/promisen
eighborhoods/pndataguidance.pdfYou can also read
