West Northfield Elementary School Parent Handbook 2020-2021
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West Northfield Elementary School Parent Handbook 2020-2021 6 Victoria Acres Drive West Northfield, Nova Scotia B4V 5C7 Email: wnes@ssrce.ca Website: http://www.wnes.ednet.ns.ca West Northfield Elementary School: a community where all learners are challenged to do their best.
TABLE OF CONTENTS Page 1 Table of Contents Page 2 Staff School Hours Page 3 School Board Calendar Page 4 September Notices Telephone Calls to the School Texting/Messaging Page 5 Life Threatening Allergy Scent Reduced Environment Page 6 Change of Address/Telephone School to Home Communication School Visitation / Picking Up Students Page 7 Safe Arrival Program Attendance Attendance and Academic Success Link Page 8 Teacher Communication Fire and Isolation Drills School Advisory Council (SAC) Page 9 Extra Curricular Program Accident or Illness at School Physical, Medical Problems and Serious Illness Medication Clothing Page 10 Recess and Noonhour Internet Policy Student Pictures Toys, Electronics, and Cell Phones Page 11 School Closures Due to Inclement Weather Page 12 Early Dismissal Plan for Your Child Parent Teacher Association Telephone Usage Reduce, Reuse, Recycle Page 13 Cafeteria Page 14 Breakfast Program Bus Drivers and Route Numbers Page 15 Bus Stops Bus Stop Safety Rules for Students School Bus Safety Rules for Students Page 16 Volunteers 1
2020-2021 Staff Grade Primary Meghan Nauss Donat Grade One Heather Jeffers Grade One/Two Eva Comstock / Karen Covey Grade Three Kimberly Mayo / Adam Macdonald Grade Four/Five Melissa Nichols-McConnell Grade Five Adam Macdonald / Adam Hallett Grade Five/Six Peter Millett Resource Team Ryan Sperry / Adam Macdonald / Karen Covey Reading Recovery Eva Comstock Literacy Intervention Kimberly Mayo Music Alison Sheffield French Ryan Fraser Physical Education Adam Hallett Guidance Karen Covey Library Clerk Lisa Bond Teacher Assistants Lisa Wile/Tracy Baker/Courtney Conrad (on leave)/ Shelley Meisner/Katrina Sarty Noonhour Supervisors Linda Rafuse / Katrina Sarty Custodians Douglas Daniels/ Yvonne Daniels Cafeteria Staff Fran Reid Pre-Primary Kathy Sebek / Leah Seamone / Crystal Fox Administrative Assistant Nancy Eisnor Principal Deanna Rawding SCHOOL HOURS 8:00 Classes in session 9:35-9:50 Recess (Grades Primary—3) 9:55-10:10 Recess (Grades 4-6) 11:20 – 11:50 Noon Time—Playground (Primary—Grade 3) 12:05—12:25 Lunch in Classroom (Grades Primary—3) 11:55—12:25 Noon Time—Playground (Grades 4-6) 12:25—12:40 Lunch in Classroom (Grades 4-6) 1:50 First Dismissal Bell 1:55 Second Dismissal Bell 2:00 Busses dismiss 2
South Shore Regional Centre for Education 2020-21 CALENDAR *See our weekly newsletter for a list of Important Dates each month. September 8 First Day for Students September 25 No school for students-Professional Development Day October 12 Schools closed - Thanksgiving Day October 29 Dismissal at 11:00 a.m. – Parent Teacher November 11 Schools closed - Observation of Remembrance Day November 23 No school for students – Marking Day December 4 No school for students – Professional Development Day December 22 Last day before Holiday Break January 4 Students return January 11-15 Early Primary Registration February 15 Schools closed - Heritage Day March 15-19 Schools closed - March Break March 26 No school for students – Marking Day April 2 Schools closed – Good Friday April 5 Schools closed – Easter Monday April 8 Dismissal at 11:00 a.m. - Parent Teacher April 30 No school for students – Professional Development Day May 24 Schools closed - Victoria Day June 29 No school for students - Marking Day June 30 Dismissal at 11:00 a.m.- Last day of school 3
SEPTEMBER NOTICES During the month of September, a number of items will be sent home, including: Consent for Publication of Student Personal Information and Student work Early Dismissal Information Student Accident Insurance - Accident insurance for students is available to parents through The School Insurance Program. The school district carries liability insurance but does not have accident policies that cover student injury. The School Insurance Program website is www.sip.ca and contains valuable information for parents such as how to make a claim, claim forms, and a copy of the actual insurance policy so parents can determine what benefits are available to them. Our website also contains a link entitled “Insurance” to give you direct ac- cess to the SIP website. CONTACTING THE SCHOOL The school email is wnes@ssrce.ca The school telephone number is 902-541-8220. The school fax is 902-541-8221. Please feel free to call the school with any problems or information which you may have. The Administrative Assistant is in the office from 8:00 a.m. until 2:30 p.m. daily. The school also has voice mail. With this system, if someone at the school is on the telephone, you will still hear the telephone ring; however, voice mail will auto- matically pick up. Please do not leave a message regarding emergency matters or matters concerning after school ar- rangements for your child. We recommend that you speak di- rectly to a staff member. TEXTING/MESSAGING Children are busy learning while in school. Students are not to use texting/messaging during school hours unless given permission by the teacher. If you need to reach your child during school hours, we would ask that you contact the school directly, rather than via text messages to your child. We will be happy to deliver a message when classes are not in session to limit disruptions throughout the day. We thank you for understanding and appreciate your cooperation in this matter. 4
LIFE THREATENING ALLERGY Currently, we DO NOT have anyone in our building with life threatening allergies so there are no restrictions on food items at this time. At West Northfield Elementary School, we accept and appreciate the diversity of our students and, with the support of parents, strive to provide a safe environment for all students. SCENT REDUCED ENVIRONMENT – USE GOOD SENSE WITH SCENTS! There has been an increasing number of staff and students sensitive to scents such as cologne, perfume, hair products, etc. Exposure to perfumes and other scented products can trigger seri- ous health reactions in individuals with asthma, allergies, migraines or chemical sensitivities. A scent reduced environment will promote a healthy and safe environment for all members of the school community. At West Northfield Elementary School, we ask that you respect this and refrain from wearing scented products when visiting our school. CHANGE OF ADDRESS/PHONE For your child’s safety, please inform the school whenever you have a phone or address change or if your alternative emergency contacts change during the school year. A reminder to please make the individuals you list as emergency contacts for your child aware that you will be using their names. Please inform us if you will be temporarily out of town and your child will be staying with someone else. 5
SCHOOL TO HOME COMMUNICATION In order to promote a more environmentally friendly and paperless community at our school, we use the internet to communicate with families so you are able to find daily, weekly & month- ly information online. Follow us on Facebook for updates. We post a Friday newsletter every week on our website. You may access this newsletter through the school board’s website: http://www.ssrce.ca Go to “Schools” Select “West Northfield School”, Newsletters, and pick the newsletter date. Parents also have the option of receiving newsletters and notices via email directly to your inbox. Simply email the school at wnes@ssrce.ca to request a newsletter and we will be happy to add you to our mailing list. If you do not have access to the internet, please contact the office and we will make sure you receive a paper copy of this newsletter. SCHOOL VISITATION / PICKING UP STUDENTS All doors of the building will remain locked at all times. WNES has a camera/intercom system located on the left hand side of our main en- trance. Anyone, other than staff, required to enter the building will be buzzed in through this system and will sanitize and sing in at the table located in our foyer. When picking up a student throughout the day, parent will wait outside in a designated area for the student to be dismissed . The school should be notified that you are picking up your child either by a note to the teacher, a phone call to the office, or when you arrive by the front door intercom system. Parents will remain outside. For parking purposes, please note that Victoria Acres Drive is a private road. We ask that you please observe all no parking signs when attending events at our school and avoid parking along the sides of Victoria Acres Drive. Thank you for your understanding in this matter. 6
SAFE ARRIVAL PROGRAM Please do not drop students off at school prior to 7:40 a.m. There is no access to the building and no staff supervision before this time. Also, we would ask that you please contact the school at 902-541-8220 or via email at wnes@ssrce.ca to report when your child is absent. If we do not receive a phone call or note from you indicating your child will be absent or tardy, the school will call your home. This is to check on your child’s whereabouts and make sure nothing has happened on the way to school. ATTENDANCE It is very important that students arrive on time to begin their school day. Here at West North- field, classes begin at 8:00 a.m. South Shore Regional Centre for Education policy specifies that all students absent from school must, upon their return, bring a note written by their parent or guardian. The note must state the date, the reason for the absence, and be signed by the par- ent. It is most important that this note be sent to the school the day the student returns. Absences which are not verified by notes are considered inexcusable. A number of inexcusable absences are reported to the SSRCE’s attendance review committee. If your child will be out of school for an extended period of time, please notify the child’s teacher in writing or by phone. In accordance with SSRCE Policy 3925, “it shall not be the responsibility of staff to prepare homework packages for students whose parents/guardians permit their child to be absent from school for extended holidays”. Please note: Students that are absent from school due to ill- ness do not participate in any extra-curricular activities on that day. Any cases of contagious diseases or conditions must be reported to the school. We inform par- ents when any cases of contagious diseases or conditions are reported. ATTENDANCE AND ACADEMIC SUCCESS LINK It is very important that students attend school regularly. There is a powerful link between attendance and academic success in school. When students are tardy or absent, they miss valuable learning and so- cial experiences that cannot be replaced. Students who miss occasional time because of illness usually do not have trouble keeping up with the work. Students are expected to be on time for school at the start of the school day and for their classes throughout the school day. In addition to missed learning opportunities for the tardy student, tardiness to class or school causes disruption to the learning environment for all 7
TEACHER COMMUNICATION In September, a Meet the Teacher / Curriculum night video will be shared with our families. This allows parents to have a chance to meet their child’s teacher, learn about the curriculum, and the teacher’s expectations. Teachers will communicate with families their plans for this academic year, providing an overview of the instructional program. Also, teachers will send home, in collaboration with students, a Classroom Rules and Expectations & Behavior Plan. Two VIRTUAL Parent-Teacher conferences are held during the school year scheduled for October 29th and April 8th. All West Northfield Elementary School parents are encouraged to meet with their children’s teachers. Parents help teachers to understand their children. Teachers provide information about how children are progressing. If you have a question about your child’s work, it is best not to wait until report card time. A call or note to your child’s teacher may be helpful. Parents can request a confer- ence at any time by calling classroom teachers before or after school to set up an appointment at 902-541-8220. FIRE DRILLS / ISOLATION DRILLS In accordance with Fire Safety Regulations and SSRCE policy, all students and staff are to participate in fire (evacuation) drills and isolation drills periodically throughout the year. These drills are for the safety of all students and staff in the event that our school needs to be evacuated immediately or when a person/animal enters the building or school grounds that poses a possible threat to persons or property. Repeated practice helps to ensure that students and staff remain calm and informed in the unfortunate event that the building needs to be evacuated or persons isolated for real reasons. Students and staff are sometimes aware when a drill will be practiced but most times, it is without prior notice. Please feel free to contact the school with any concerns or questions you may have. SAC—SCHOOL ADVISORY COUNCIL School Advisory Council brings partners together to help make decisions and solve problems in the interest of student learning. Our SAC is composed of the Principal and representatives of teachers, support staff, parents and community members, working together in a supportive, advisory capacity to help increase the quality of education that is being provided by the school. The fundamental purpose of the School Advisory Council is to help ensure all stu- dents receive the best possible learning opportunities by engaging all partners in an on-going process of problem solving and shared decision-making. If you would like to know more about the SAC or would like to become involved, please contact the Principal . Meetings are held at 2:15 p.m….at least six times/year, here at the school. 8
EXTRA-CURRICULAR PROGRAM We are unsure at this time about extra-curricular activities for students this year. Specific details of extra-curricular activities are communicated to students at school and to parents through newsletters and notes. Stu- dents absent from school due to illness do not participate in any extra- curricular activities on that day. Volunteers transporting children to ex- tra curricular activities should request the necessary paperwork from the office to be an Authorized Driver. Drivers must also have up-to-date volunteer paperwork which includes a Criminal Record and Child Abuse Registry check. ACCIDENTS OR ILLNESS AT SCHOOL If a child is injured, every attempt is made to contact the parent immediately. For this reason, it is very important that we have a telephone number where you may be reached. If the problem is serious, the child is taken to the doctor or hospital, and the parents notified as soon as possi- ble. If a child becomes sick during the day, parents are called and asked to pick up the child right away. Contact 811 if your child develops any symptoms consistent with COVID-19. PHYSICAL, MEDICAL PROBLEMS AND SERIOUS ILL- NESS If your child has a serious illness or physical/medical problem, please let us know. This will enable us to take steps to meet the child’s needs. MEDICATION If you have a child who requires medication during school hours, please contact the school as soon as possible to obtain the necessary paperwork. CLOTHING There will be a lot of use of our outdoor spaces beyond recess time. Please have your child dress appropriately for the weather conditions. A change of clothing that the student can bring to school is always recommended. It is suggested that students please not wear “short” shorts, bicycle shorts, or “crop” tops, tops with spaghetti straps, clothing with inappropriate logos/wording, etc., at school. We ask that each child have a complete change of clothing to keep in their bookbag or at school “just in case”. There are many unexpected times when children need a clothing change such as getting wet on the playground from puddles, rain, wet equipment, mud or snow, a food or drink spill in in the cafeteria, a washroom accident, or illness. It is nice to have a quick change of clothing to use, rather than having to try and reach someone and wait for these items to be delivered from home. Remember to label all your child’s belongings. 9
RECESS AND NOON HOUR The children are expected to play outside, weather permitting, under the supervision of the duty teacher or non-professional help. Any child, who is required to stay inside due to health problems, is required to bring a note stating the reason. Recess is a 15 minute break. All students are to proceed outside as quickly as possible. This block of time is provided so that students can use the washroom facilities if needed, have a mid- morning snack and get a bit of fresh air and exercise. Noon hour, weather permitting, students are to proceed to the playground areas for the lunch break. They are supervised at this time by a noon hour supervisor. This year, all students eat lunch in their classroom under the supervision of the classroom teacher. INTERNET POLICY Students are able to use the internet under direct teacher supervision and following our SSRCE’s internet use policy. If a child does not follow our internet policy their privileges of using the computer or device will be removed. STUDENT PICTURES Information on the date for individual student pictures will be provided. Proofs will be taken home the same day that the pictures are taken. Photos are taken by Harvey Studios. We will again have a school yearbook available for purchase. TOYS/ELECTRONICS/CELL PHONES We would ask that students do not bring toys, electronics or cell phones to school for use during school hours. We wish to promote active participation in activities and interaction with others while children are in school. These items are usually small, expensive, and may be easily lost, misplaced or stolen, may cause arguments, or could potentially be dangerous. The school is not responsible for missing items. If such items are brought to school, students must bring them to the office upon arrival in the morning and pick up the item at the end of the day at dismissal on their way to the bus. These items are not permitted in the classroom or on the playground. We thank you for your understanding and appreciate your cooperation with this matter. 10
SCHOOL CLOSURES DUE TO INCLEMENT WEATHER Early Morning Cancellation The decision to cancel school is made by the Regional Centre for Education and will normally be made by 6:30 a.m. The following radio stations are immediately notified of cancellations: CKBW (98.1 FM in Lunenburg County, 94.5 FM in Queens County), Hank FM (100.7 FM) and CBC Radio One (90.5 FM, 97.1 FM, 102.7 FM, or 106.5 FM). Cancellations will also be posted on our board’s web site at http://www.ssrce.ca Please note that cancellations are not publicized on all radio stations. Late Morning Cancellation It may be necessary to close schools during the day in order to ensure students are home before weather conditions become se- vere. In such cases, the provincial road report is carefully moni- tored, as well as Environment Canada’s Weather Service. When a decision is made by the Regional Centre for Education to close schools early, announcements will be made on the radio stations listed above and on the school board web site. Furthermore, the school will use the automated calling system SwiftK12 to contact homes or designated alternates. Please make sure your child knows what arrangements you have made for him/her if school is cancelled early. Late Bus Runs There will be times when a school bus is running late. When this is the case, an announcement will be aired on CKBW and CBC Radio One that a bus has been delayed for a specific amount of time. For example, if a bus is delayed by thirty minutes, students are expected to meet the bus thirty minutes later than they would normally. Suggestions for Parents 1. Please listen to one of the radio stations listed between 6:30 a.m. and 8:30 a.m. if there is any question that schools will open. 2. Please do not call the Regional Centre for Education office or radio stations, or the school, as too many calls jam the telephone lines that are needed for emergency use. 3. Please do not drop your child off at school unless you are certain that school is operating that day. 4. Please make alternate arrangements for your children in the event of mid-day school clo- sures and ensure that your child is aware of these arrangements. You may also wish to share this information with your child’s homeroom teacher. The most important consideration in determining the operation or closure of schools is the safe- ty of our students. When conditions are questionable and schools are open, the final decision to have your child attend school remains with you, the parent and/or guardian. 11
EARLY DISMISSAL PLAN FOR YOUR CHILD(REN) The communication system SwiftK12 is used to inform parents of any necessary unscheduled early dismissals. SwiftK12 will send a message through contact home phones, parent cell phones, and email addresses noted in PowerSchool from the student registration forms. It is imperative that you inform the school of any changes to student information and parent contact information throughout the year. Every attempt is made to contact parents through SwiftK12 but, due to unforeseen circumstances, some parents are unable to be reached prior to buses departing the school or at all. Parents should not rely solely on this system but have an emergency plan in place in case their child arrives home without an adult. SwiftK12 is not acti- vated if school has been cancelled before students arrive at school in the morning and/or school has been cancelled before staff arrives at school. It is very important that you make an early dismissal plan for your child. Please make sure your child knows what to do if he/she is sent home early and no one is home. Your child needs a plan in the event of an early dismissal and must know what to do. It is the policy of the SSRCE that, if school is closed, all after-school activities are automatical- ly cancelled. WEST NORTHFIELD PARENT/TEACHER ASSOCIATION The West Northfield Parent/Teacher Association meets several times a year with interesting programs, and to assist the school. Parents are encouraged to support and become involved in the Parent Teacher Association. Please see newsletters for meeting dates. TELEPHONE USAGE Students must have permission from a staff member to use the school phone. Arrangements for after school activities with friends, etc. are to be made at home and not during school hours. REDUCE, REUSE, RECYCLE We are asking your assistance to reduce-reuse-recycle. Snacks packaged in plastic containers such as pudding cups, yogurt, dunk-a-roos, etc., need to be washed out before being recycled. Due to time constraints, limited facilities, personnel, etc., students are not able to do this at school. We ask that students please take these items home to wash properly and recycle, or bet- ter yet, encourage them to pack a “litterless” lunch. A “litterless” lunch is a packed lunch that creates no waste—no wrappers, no single use disposable containers, no cans, no baggies, no plastic wrap. It involves the elimination of disposable products and encourages the use of reus- able containers. The goal of a litterless lunch is to reduce waste production, and therefore help reduce our impact on the Earth. Even a small change can make a significant impact on our school’s waste production. Please help us do our part and thank you for your support. 12
CAFETERIA We are excited to be able to provide the nutritious and delicious meals everyone has come to enjoy. This year, students will be eating all snacks and lunches in the class- room. To minimize the handling of money and personal contact, we will be offering a weekly menu which will be sent home each Friday with students. This can be filled out and re- turned the following Monday, along with payment. Students will order for one week at a time in advance. Forms will be dated so you will know which week you are ordering for. Forms will allow for the pre-ordering of recess snacks, lunches and milk. It will be important to remember to send back order forms on time as this is how we will be deter- mining quantities for ordering purposes. There will be a place in each classroom where students can drop off their order forms and payment. These will then be collected by cafeteria staff. We will do our best to make sure your child has food if a lunch has been forgotten at home. Please note that we cannot guarantee that we will be able to accommodate “day of” requests. Just a few items to note concerning the school cafeteria. If at all possible, please provide the correct change so orders may be processed quickly. If paying by cheque, please make payable to West Northfield School Cafe- teria. No heating up of meals this year. Meals will be delivered to students in the classroom. The cafeteria has a separate telephone line. 902-541-8229 Order form will be posted each FRIDAY for the week and will need to be returned on MONDAY. 13
BREAKFAST PROGRAM Research suggests that a good breakfast is of key importance in student well-being and success. For many reasons, students are not always able to have breakfast before they leave for school in the morning. We are continuing to assist students in that all-important step through a nutrition- al support at the start of the day. A nutritional breakfast will be delivered to the classroom to students who require that extra boost before class. The Breakfast Program is FREE and open to all students. Any individual interested in helping out with this program, either by volunteering or making a donation, is asked to please contact the school. BUS DRIVERS AND BUS ROUTE NUMBERS Bus route numbers are assigned to school buses. Beside the front door, all buses are equipped with a route number. Students are assigned to buses based on a particular route number. When there is a substitute driver or a replacement bus, that driver and bus will still be labeled with the regular route number. This is to alleviate confusion for students when looking for their bus when a replacement is being used. Please teach your child the route number. We refer to buses based on the route number. Following is a list of bus route numbers and the drivers which serve West Northfield Elemen- tary School. Bus Route 282—Amanda Trethewey Bus Route—284—Michael Zwicker Bus Route—285—Kevin D’arcy Bus Route 286—Robbie Fillmore If you have questions or concerns regarding bussing, please contact the Bus Garage directly at 902-541-8252. The Transportation Department has added an extra layer of safety for every student in P to 2 that takes the bus by providing a purple tag to attach to their backpack. Basically, if a child has a purple tag on their backpack that means a parent needs to meet them when they are getting off the bus. This will also help spare bus drivers who are not familiar with the students on a regular basis on their route, or how old they are, if they need a parent to meet them, etc. This would not include students in P-2 that have signed a waiver allowing the child to get off the bus with an older sibling or to walk from the bus stop on their own. Tag distribution date TBA. 14
BUS STOPS As part of the SSRCE Transportation Department’s ongoing dedication to student safety, buses do not drop off children (if younger than 8) unless someone is at the bus stop to meet the child. If the parent/guardian gives the Transportation Department written authorization to drop their child off at the stop without a parent/guardian present, they will accept this. The Bus Garage and the bus driver must receive a copy of the written authorization. Contact Denise Crouse, Transportation Coordinator 902-541-8248, or email dcrouse@ssrce.ca If, for any reason, your child needs to travel on a bus other than his/her usual one, or get off at a different stop for custodial reasons only, - a request in writing must be sent to the school. Please include bus route #, driver, name of child, and bus stop location. The teacher will sign the note and the child will give it to the bus driver. This assures that both the teacher and parent will know where the child is at all times. Bus drivers are not allowed to drop a child off at an unscheduled stop. Please remind your child before leaving for school in the morning where the bus note is located in their book bag and to give it to the teacher immediately when they arrive at school. BUS STOP SAFETY RULES FOR STUDENTS Be on Time for the Bus. Never Run to or from the bus. Stand back from the road when waiting for the bus. Don’t push or shove at the bus stop. When it is necessary to cross the road, always cross in front of the bus, walk 3 meters (10 ft) in front of the bus to a point where you can see the driver; wait for the driver’s signal to cross. Then proceed to the centre of the road, STOP, LOOK & LISTEN and cross the road when it is safe to do so. If there is no sidewalk, walk well over to the right side of the road/shoulder when walking to and from the bus stop. Do not stand or play on the road while waiting for the bus. Never crawl under a school bus. Know the danger zones around the bus. Never cross behind the bus. SCHOOL BUS SAFETY RULES FOR STUDENTS Obey the driver’s instructions; he/she is in full charge of the bus. Do not talk to the driver unless it is necessary. No yelling or whistling on the bus, too much noise distracts the driver. Keep the seat assigned to you by the driver. Do not stand or move about the bus while in motion. Never put your hands, arms, feet or head out of the bus window. Ask the driver for permission before you open the bus windows. Do not throw anything inside of the bus or out of the windows. When the bus is in motion, keep the aisle of the bus clear at all times. Misconduct on the bus may result in a loss of bus privileges. 15
VOLUNTEERS We would like to take this opportunity to express our gratitude to those parents, grandparents, family and community members, who give of their time and talents to help make our school a better place. If you have time available and would like to work with children, please let us know as early in September as possible. We have jobs for volunteers who would like to read to children; jobs for volunteers who have special artistic talents; jobs for volunteers who would like to help. Help your children and us… BE A VOLUNTEER! All volunteers must complete a RCMP Criminal Records Check and a Child Abuse Registry check as required by the South Shore Regional Centre for Education for every person coming into our school system. These checks are to be updated every three years. If you have had these checks completed for another agency, we simply require a copy for our records. We appreciate that your time is valuable and realize the more volunteers we have, the more suc- cessful the system will be. If you would like to become a volunteer, please contact the office for the necessary paperwork. 16
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