WELCOME TO THE 2021 INSPECTOR CLASS - GIVEN BY: REPUBLICAN COMMISSIONER - JASON SCHOFIELD DEMOCRATIC COMMISSIONER - ED MCDONOUGH 2020 - RENSSELAER ...
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Welcome to the
2021
Inspector Class
Given by:
Republican Commissioner – Jason Schofield
Democratic Commissioner – Ed McDonough
2020
TABLE OF CONTENTS
Overview ........................................................................................ ..2–3
Opening the Poll .................................................................................. 4
Preparing the Voting Machine ................................................. 5–10
Checking the Supply Bag ........................................................10-11
Ready for Voters ......................................................................... .12
Preparing Machine for Disabled voter .............................................. 13-14
Audio/Visual Voting Process ........................................................... 15-17
Sip/Puff Instructions....................................................................... 18-19
Misc. information on BMD ............................................................... 20-21
Spoiled/Void Ballots ...................................................................... 22-23
Ballot/Paper Jam ................................................................................. 24
Emergency Ballot ................................................................................ 25
Primary Election Information ............................................................... 26
Write-ins ............................................................................................ 27
Affidavit Ballots ................................................................................... 27
Election District Map............................................................................ 28
Name Changes ................................................................................... 29
Assisting Voters .................................................................................. 29
Absentee Voters.................................................................................. 29
Poll watchers ...................................................................................... 30
Chairman/Inspectors Information .................................................... 30-31
Closing the Polls......................................................................32-35
ATI (remote control) ........................................................................... 36
1
LCD
screen
Security
key pad
Ballot
Scanner
Emergency
Front of Voting Machine Ballot Slot
Voter Screen
For audio sessions
Ballot Printer
ATI Port
Back of Voting Machine (Ballot Marking Device sid)
2
Voter Screen
For audio sessions
BMD Ballot Printer Ballot
Scanner
Ballot Box
As always, if you ever have any questions for us, call the office at
(518)270-2990.
It is important to keep in mind, most polling places may continue to host more than one
election district, they can be using just one scanner, or more scanners. For example:
• One poll site may serve one election district, using one BMD/scanner
• One poll site may serve two or more election districts, using one BMD/scanner
• One poll site may serve two or more election districts, using one scanner only and one
BMD/scanner
In order to open the polling place and get started, you have to have at least one Democratic
inspector and one Republican inspector. If you have two of the same kind, please call our
office I M M EDI ATELY so we can get a person to you. You must have the polls open in a
timely manner. Our number again is: 270-2990
OPENING OF THE POLLS
When inspectors arrive at the poll, the ImageCast and voting booths will be at the Pollsite.
3
1. Uncover machine, folding the cover as well as you can.
2. Take off the two foam pieces, putting them aside, out of the way
3. Before opening the ballot box door, verify that the red seal is located on the
door(you will need to affix the red seal to the Inspector Return Envelope). Using
your key, open the ballot box door
In Troy – Red Speedy Envelope will be under the Monitor, key is inside.
In Towns and the City of Rensselaer - Clerk will contact one Inspector
and he/she will have Red Speedy Envelope, key will be inside.
REMOVE THE SUPPLY BAG(s) , signs, cones, extension cord, ATI and SIP/PUFF.
***If you receive
more than one bag,
make sure each
district receives their
own bag.
4. Plug the machine in and turn machine on (push and hold for about 3 seconds)
On/Off button
IF AFTER YOU HAVE POWERED ON THE MACHINE, YOU HEAR A SERIES OF FOUR (4) BEEPS, WHICH
MEANS YOUR MACHINE IS NOT PLUGGED IN, OR THE OUTLET HAS NO POWER TO IT.
After you have turned on the machine make sure the ballot box is
completely empty and lock the ballot box door.
Split up into two teams (a team = one Democratic and one Republican inspector).
4
One team will start “Checking the Supply Bag” and the other team will “Prepare the Voting
Machine”. Instructions for each are found in the Blue Inspector Binder.
PREPARING THE VOTING MACHINE
1. Place voting machine(s) in location for voting. (See Samples of Setting up a Polling
Site) and lock the wheels so the machine doesn’t roll if you aren’t on carpeting.
2. Verify and record all Seal/Tag numbers on Inspectors Return Envelope (found in
supply bag). If seals do not match call the Board of Elections 270-2990, for instructions.
ICP Serial No.
Ballot Box
Seal
Memory card (2)
DO NOT REMOVE!
5
3. Remove ballot box seal, place seal in Inspector Return Envelope.
** DO NOT REMOVE MEMORY CARD SEALS, just record numbers **
4. BMD supplies are found in write-in box inside Ballot Box as well as signs, cones and an
extension cord..
ATI ATI Cord Headphones
5. Plug one end of the ATI cord (the cord that looks like the telephone cord) into
machine, and the other into the ATI (remote control), plug headphones into ATI.
6. Voting Machine will start to validate election files.
7. Voting Machine will read, “Authenticate Election Files” place the i-button
(administrative key) on the security key spot. Press firmly until key is accepted. Voting
Machine will read “Key Accepted”.
6
8. Voting machine will read, “Enter Password” . The Password is 1,2,3,4,5,6,7,8, then
press “ENTER” to unlock the device. (Password is also on the front of Speedy
Envelope)
a. Voting machine will read “Is this the correct time?” Press YES. If it is not the
correct time. Press YES and contact the Board of Elections at 270-2990.
b. Voting Machine will do a Module Checklist
C. Once the check list is all listed as
“OK” , and as the AVS percentage
keeps increasing.
Select “NEXT”.
D. You will get a message of BMD
FILES ARE STILL BEING
VALIDATED…..SELECT “OK”.
9. The Administrative Menu will appear, press “Open Polls”.
7
10. Voting Machine will read “Results are Zero, Would you like to print a status report or
zero report?” Choose ZERO.
When tearing
reports please tear
gently, pulling
paper forward to rip
along teeth.
DO NOT
PULL UP!!
11. A report will print out that is the “zero report”.
Check it to make sure it all reads zero, check to make sure that the heading on the top of
the tape reads Rensselaer County and has the correct Election Date, Tabulator Name will
be your polling place, check that the precinct is your election district/districts, that the
total scanned is zero.
Rensselaer County and the date
of election
Polling place name
Your election district
Total scanned
Protective counter
8
12. Compare zero report with Sample Ballot and paper ballots to make sure all names
appear. Sign and place the zero report in the Speedy Envelope. If there are any
discrepancies, call the Board of Elections at 270-2990.
13. If someone would like a copy of the zero report, you may print more.
Press “YES” for Press “NO” if
more copies of you don’t want
Zero report more copies
14. Once the screen reads “System Ready” the Scanner is now ready to accept
ballots.
15. Chairperson needs to wear the key and i-button, that’s on the lanyard (necklace), so
it doesn’t get lost. The i-button is NOT to leave the polling site.
THE CHAIRMAN MUST CALL THE BOARD OF ELECTION WHEN THE POLLING
PLACE IS OPEN, 270-2990
9CHECKING THE SUPPLY BAG
1. Make sure you have received the correct SUPPLY BAG. Your SUPPLY BAG contains all
the ballots, and other supplies that belong to your district.
Supply bag label
2. In the Blue Binder (Inspector Manual) you will find a Supply List to check off.
3. Go through the entire list, checking off the supplies as you remove them. If you are
missing any supplies, call us at: 270-2990
4. Remove the sealed Ballot Booklets to verify and record you have received the correct
number of Ballot Booklets (see Inspector Return Envelope).
• Leave out the 1st booklet and put the
rest back in your supply bag.
• When you use all ballots in a booklet,
put the empty booklet in the Supply Bag.
• Make sure that you keep the booklets in
sequential number order.
5. Display the flag, if there is one already displayed, you don’t have to hang another one.
Please make sure there is one visible.
6. Hang all signs
a. Polling Place – Place on entrance door
b. 100’ Distance Markers – are placed 100’ from the door to your polling place
7. Make sure you post your Voting Instructions, Sample Ballot(s) and Voter’s Bill of Rights
in a place where someone in a wheelchair will be able to read it easily. Don’t hang it too
high.
8. All inspectors must wear an identification badge.
9. Set up and arrange privacy booths for voters to use when voting and your inspector table
(see Sample of Setting up a Polling Place).
Voter marks their ballot Voter Cast Ballot
Voting
Voting machine
Booth
INSPECTORS TABLE
10Voter signs in Voter leaves
When setting up your room, you want to set it up so that it flows smoothly. The poll site
shall allow unobstructed views of all entrance/exit points to make sure no one walks out
with a ballot. The first thing the voter should come to is the inspector who is managing
the book.
Instruction on Setting up Privacy Booth
1. Open Voting Booth (like a accordion)
2. Snap crossbars together.
3. Be sure horizontal brace has fallen into the
proper position. This brace does not lock.
4. Lift the table and insert the pins
5. Place booth so wall screen is facing out in
room.
At the voters sign-in table, paper ballots and6.other supplies
Reverse shouldtobe
procedure kept in a secure place
close.
in view of the Inspectors but not accessible to the public. Only take out what you need, as
needed, from the supply bag.
READY FOR VOTERS
1. Greet the voter and ask them their name.
2. Find the voters name on the Poll Pad. If you are unable to find their name, have
the voter spell it and have another inspector look for it.
3. After you locate the voter’s name, TURN THE Poll Pad to the voter and have them
sign.
If a voter is unable to sign, NO ONE can sign for them (not even a Power of
Attorney). The voter can make a mark or an X if they can. That is acceptable. If
someone is unable to sign or make a mark for themselves, you, the inspector will write
“UNABLE TO SIGN” in the box where the voter would sign.
4. After the voter has signed, tear off the next ballot in your ballot booklet, place in
a privacy sleeve and give to the voter so he/she may cast their vote. You also
need to hand them a marking pen
4a. Please record the stub number on the Stub Line in the poll book, next to the voters
name and initial on the line below. If the voter is an Emergency Ballot Voter, you will write
11the stub number down, with an EM for emergency. Also, check the emergency box on the
ballot stub.
5. The voter will proceed to the voting booth to mark their ballot.
TO PREPARE MACHINE FOR A DISABLED VOTER:
Voter signs the Poll Pad and is given a reciet , inspector looks at what ballot ID is for that
voter.
1. Put blank ballot paper in the printer slot. Direct the voter to a chair in front of the display
screen and give the voter some basic instructions as to what is going on.
2. Put i-button (Administrative Key) on “SECURITY KEY”
123. Hand voter the headphones and ATI (remote control). The machine will give them
specific instructions.
4. When menu comes up, press “ACCESSIBLE VOTING”, then enter Ballot ID (found on
cover of poll book, that the voter as signed), confirm number then you can go and sit back
down at your table.
5. Voter marks the ballot independently using the ATI.
6. After Voter is done with voting, the ballot will print and come out of the same slot you put
the blank ballot paper in. This takes several minutes (so don’t panic ). When/if the voter
asks, assist the voter in taking the ballot off the printer and proceed to the scanner.
13NOTE:
During voting, if the voter is inactive for a period of 20 seconds, a message will be
provided in audio and visual format. If the voter is confused, please suggest to them to
activate the select key
Audio/Visual Voting Process
The audio session begins, and the BMD instructs the voter on how to vote an Audio ballot
1. The voter is first instructed on how to use the ATI.
The voice reads voting instructions.
To skip to the next instructions press the blue down arrow, to skip all instruction, press
the yellow right button.
2. The message: “You are now ready to begin audio vote session.” Press Select to
begin.
Press the blue down arrow to begin the voting session or just wait.
The screen automatically displays the ballot. Contest names and candidate names are
highlighted in yellow as the voter moves through the ballot, so that they can see where
they are in the ballot.
143. The voice reads the first contest and the first candidate.
Do one of the following:
To select candidate, press “X”
To move from contest to contest, press yellow arrows
To go to the next candidate, press the blue down arrow
To go to the previous candidate, press the blue up arrow
To vote write-in
WRITE-IN Instructions:
To select Write-in, press “X”
The voice instructs the voter to use up and down arrows to scroll through the alphabet.
The voice states “Would you like to add a write-in name?”
For YES, press the red “X”. Go to the next step.
For NO, press the blue down arrow
Select the letters that spell the candidate’s name.
To select letter or enter another letter press the red “X”
To move back and forth through the alphabet press the blue up or down arrow.
To add a space between letters, use arrows to move between the letters Z & A
To finish the write-in selection, press the down arrow
The voice spells back the voter’s selections, to confirm the write-in is correct, press the
red “X”. if not correct, press the blue down arrow.
4. At the end of the ballot, the voter will receive one of the following messages:
“You are at the end of the ballot, but there are some sections still not voted for.”
“Your selections will now be reviewed.”
The voter may do one of the following:
To proceed to audio review, press the blue down arrow
The message “Your selections will now be reviewed” is displayed.
15The voice reads the ballot choices and displays on screen.
The voter can choose to skip the audio review by pressing the red “X.”
To return to the ballot, press the red “X.”
If you are returning to the ballot, go to step 3.
Note: Once you are inside the ballot, highlight the contest you wish to change – press
the select button. All original selections are erased.
5. Look and listen to the ballot review.
Once completed, the message “You have reviewed your ballot” is displayed.
Do one of the following:
To change your votes, press the blue down arrow
Go to Step 3
To accept the review and print ballot press the red “X.”
While printing (which may take up to 2 minutes) the flashing amber light is displayed.
When printing is completed the voice reads “Your ballot is now printed please take your
ballot to your poll officer for further instructions. This audio session is now over. Thank
you.”
16SIP/PUFF INSTRUCTIONS
1. Remove the Sip/Puff from the plastic supply bag and attach the little black box on the
device with the black connector cord, to the Sip ‘n puff port on the ATI (remote
control, under the yellow arrows). The headphones stay connected under the blue
arrows.
Connector
cord
2. The straw with the green filter attaches to the top of the device by screwing it in.
17This part
It attaches to a wheelchair by screwing into where the arm rest comes out of the
wheelchair (on the back of the armrest).
Connects here
18a. A voter using the Sip/Puff device only has two options, sip is the same as the red X, it
makes selections, and puff is the same as the blue down arrow, it lets you go to next
candidate.
b. After a voter is done, throw away the piece that went into their mouth, the rest of the
unit gets placed back into the plastic bag, depending on which device your poll site
has.
The Ballot Marking Device (BMD):
Green Button – Contrast
Yellow Button – Zoom
1920
Turn Monitor on/off:
Monitor should have been in the “on” position, but sometimes it does get shut off.
On/Off switch is located on the right side of monitor, a light silver button.
Potential Ballot Errors
VOID/SPOILED BALLOTS
If the voter brings back the ballot and says they have made a mistake, take the ballot, in large
letters write “VOID” on both sides and fold it in half, do not damage ballot. Put the voided ballot
in the spoiled/void ballot envelope, and then write the next ballot number next to voter’s name.
Next to the ballot number that you voided, write SPOILED. “ A voter is allowed to spoil two
ballots – the third ballot a voter is given will be their last”.
6. After the voter has filled in their ballot, they will proceed to the voting machine to cast their
ballot or wait by the cones, until scanner is available. An inspector will be nearby, but not
so close as to invade the voter’s privacy. Inspector will direct traffic to the voting machine.
This is especially important if you have more than one district and only one machine.
7. The voter will put their ballot in the scanner, and the voting machine will read their ballot.
Please do not insert privacy sleeve into the scanner.
21The screen will display “Ballot Successfully Cast” OR It will give the voter a warning if their ballot
was blank, has ambiguous marks, or if they have an overvote.
A. WARNING! – “BLANK BALLOT DETECTED PLEASE ENSURE YOU USED THE
PROPER MARKING PEN IN THE PROPER VOTING AREAS”
Means: scanner is not reading any marks; make sure ballot selection is filled in completely.
It may be the voter intentionally wishes to cast a blank ballot, but most likely the voter made an
error.
B. WARNING! – “ONE OR MORE AMBIGUOUS MARKS WERE DETECTED ON THE
BALLOT – PLEASE CORRECT AND RECAST”
In this case, the machine will automatically return the ballot. Explain to the voter that the ballot
was not counted and the voter needs to check their ballot to be sure ovals were completely
filled in. If the ballot repeatedly generates this message, instruct voter to obtain a new ballot.
Place “spoiled” ballot in Spoiled/Void Ballot envelope.
22C. WARNING! - OVERVOTE. THE VOTER HAS VOTED FOR MORE THAN ONE
CANDIDATE PER OFFICE.
In this case, the machine will alert the voter that they have filled in too many ovals for this
office. Explain to the voter that the ballot was not counted and the voter needs to check their
ballot or review the overvotes on the screen. If the voter chooses to vote that office with the
overvotes, the votes for that office will not count. If not, instruct voter to obtain a new ballot.
.
D. WARNING! – “PAPER INSERTED WAS MISREAD AND COULD NOT BE
VERIFIED AS A VALID BALLOT. PLEASE VERIFY BALLOT AND REFEED”
In this case, the machine will automatically return the ballot. Explain to the voter that the ballot
was not counted and needs to be re-inserted. If the ballot repeatedly generates this message,
instruct voter to obtain a new ballot. Place “spoiled” ballot in Spoiled/Void envelope.
8. If a voter wishes to cast their ballot as is, they will press the green CAST button. If they
would like to correct their ballot, they press the red RETURN button and the ballot will
come back out of the scanner. They can then either fix their ballot, or they can request a
new one from the inspectors (see page 11 for voided ballots)
If a voter leaves the voting machine without pressing the CAST button to cast their vote, one of
each inspector will then proceed to the machine and press it for the voter. If a voter leaves a
ballot in the voting booth, one of each inspector will retrieve it, fold it in half and in large letters
write VOID, and place the ballot in the spoil/void ballot envelope. Please record a note on the
blank paper provided and place note in Inspector Return Envelope.
9. The Voter will then hand the empty privacy sleeve and marking pen to the inspector
nearby. Any questions or concerns, Please call us 270-2990.
23WHAT NOT TO DO
DO NOT TAKE THE BALLOT FROM THE VOTER!
DO NOT HAVE THE VOTER PUT BALLOT IN THE BMD END OF THE VOTING MACHINE!
Ballot/Paper Jams The operator screen will say: “PAPER JAM DETECTED. PLEASE
CLEAR ANY PAPER FROM THE DEVICE AND PRESS THE ‘CLEARED’ BUTTON”
If you have a paper jam and ballot is NOT protruding through the entry slot.
1. Ask voter to remain at the scanner until problem is resolved.
2. Call another inspector over.
3. Unlock the Ballot Box Door (be careful ballots do not fall out).
4. You will see ballot hanging.
5. Do not look at the markings on the ballot at any time.
6. Gently pull ballot down and it will fall into ballot box – Ballot HAS BEEN counted.
7. Press “‘CLEARED’ on the operator screen.
8. Lock the Ballot Box door.
If you have a paper jam and you see ballot protruding through the entry slot.
1. Ask voter to remain at the machine until problem is resolved.
2. If any part of the ballot is protruding through the entry slot, gently pull the ballot out and
return it to the voter.
3. Press “‘CLEARED’ on the operator screen.
4. If the ballot is not damaged, it can be re-inserted.
5. If the ballot is damaged, a new ballot will need to be marked by voter.
6. If, after re-inserting the ballot, it still detects a paper jam, the screen will display a
message that reads “Turn off machine and clear jam.”
DO NOT TURN OFF MACHINE. CALL THE BOARD OF ELECTIONS AT
270-2990 and REQUEST PERMISSION TO USE EMERGENCY BALLOT SLOT.
24EMERGENCY BALLOTS
If your machine breaks down, DO NOT shut the polling place down.
NEVER tell the voter that the machine is broken and they will have to come back to vote.
• CALL THE BOARD OF ELECTIONS OFFICE 270-2990. We will contact the
Machine Technician and get them to you as soon as possible.
• The voters still have to go through all the motions just as if they were voting on the
machine. You ask their name, their address, turn the book to them and they sign.
• The voter is then handed a ballot, the ballot stub number is recorded on the STUB
line, and don’t forget to check the Emergency Ballot Box on the ballot stub.
• Unlock the emergency ballot slot on the front of the machine.
1. After voter is done filling out the ballot, they slide the ballot in the emergency ballot slot.
Emergency
ballot slot
2. After a Board of Elections Machine Technician repairs the machine, he will then remove
the ballots from the emergency ballot slot and scan them through with one of each
inspector watching. Casting the Ballot as is.
If you are scanning an emergency ballot through and the machine will not
accept it with the error of “Ambiguous Marks: please fold the ballot up and place
in the “Rejected Emergency Ballots” envelope. This envelope is returned in your
Supply Bag.
25PRIMARY ELECTIONS
Only voters registered in the party having the primary, vote on primary election day.
A voter can only vote in the party in which they are registered.
When a voter comes into the polling place in addition to asking them their name and address, you
will also need to ask them their party. You now will have a separate poll books for each party
having a primary. They will also be color coded for you.
After the voter signs the book, you hand them the appropriate ballot according to the
voter’s enrollment and record that stub number on the STUB line.
Question: A primary voter claims they are in a party other than what they are listed in
the poll book?
• Call the BOE to verify their enrollment
• If they persist, let them vote by affidavit ballot
Primary color coded, by State Board of Election –
Color Party
Green Democratic
Pink Republican
Gray Conservative
Peach Green
Tan Working Families
Yellow Independence
Orchid Women’s Equality
Goldenrod Reform
26WRITE-INS
AT ANY ELECTION, VOTERS CAN DO A WRITE-IN. At the bottom of every race on the
ballot, there is a spot for a voter to write in a name. The voter writes in their candidates name in
the box and the machine will automatically scan it as a write in.
in here
name
Write
AFFIDAVIT BALLOTS
An Affidavit Ballot is a ballot which, once voted, goes into a special envelope (AFFIDAVIT
ENVELOPE) that must be accurately and completely filled out by the voter. These ballots are not
opened on election night, because the Board of Elections must conduct additional research before
determining if the voter is eligible to vote in this election.
Affidavit Ballots may be used by:
• Any voter whose name is missing and who claims to be a registered voter in your election
district.
• Voter who claims to be enrolled in a political party other than the one indicated
• When a person is already registered, but had moved into your election district.
If someone comes into your polling place and you do not find their name in the book, you have
had the voter spell it and you have had another inspector check for you, the very next step you
are going to take is to refer to your ELECTION DISTRICT MAP. It is important that you check the
map to make sure that the voter is in the correct polling place and AT THE RIGHT TABLE.
27If you have more than one district at your polling place, DO NOT JUST HAND THE VOTER AN
AFFIDAVIT BALLOT. Most voters do not have an understanding of the process and think just
because they are in the correct building they can just jump in the shortest line and vote.
Sometimes, voters will tell you they already called the Board of Elections and we instructed them
to vote Affidavit, just be sure they are at the correct election district.
If after checking the map, the voter belongs at another polling place, tell them where it is. If they
are at the correct poll site and the correct table, they will need to do an Affidavit Ballot.
Affidavit Ballot Voters fill out envelope.
a. Have the voter fill out the form.
b. Make sure that the voter dates and signs it.
c. Hand the voter the ballot, he/she may use a voting booth.
d. After voter finishes voting, the voter folds ballot and places it inside envelope and seals
the envelope.
e. Voter returns envelope to you.
f. Place the sealed Affidavit Ballot Envelope in the larger Affidavit Ballot Envelope.
Please do not write in the shaded Board of Elections Use Only Section
ELECTION DISTRICT MAP
The ELECTION DISTRICT MAP is an important tool at your polling place. It is so that you can
determine if that voter is in the correct polling place. If a voters name can not be found in poll
book, look at the map and verify they are in the correct polling place, and at the right table. If
the voters address is not in your district, determine from the map their correct election district, or
call the Board of Elections.
28NAME CHANGES
If a voter has changed their name, BUT HAS NOT MOVED, they do NOT need to update their
registration with the Board of Elections before being allowed to vote on the machine.
Have the voter sign under their former name.
The voter receives a regular ballot and VOTES ON THE
MACHINE!
Have the voter FILL OUT and SIGN an AFFIDAVIT
ENVELOPE to update their name at the Board of Elections.
You need to make sure you leave the Board of Elections a note on your paperwork.
Please note previous to current name.
ASSISTING VOTERS
If a voter does not want to use the ballot marking part of the machine and prefers to vote with
assistance, they can. They can have anyone of their choice except their Employer or their Union
Official help them. So a spouse, parent, child, grandchild, grandparent, aunt, uncle, third cousin
twice removed….. As long as it is not their Em ployer or Union Official. For example they
have had a stroke, they have Parkinson’s, they have an injury that prevents them, whatever the
reason that they cannot go in the voting booth and vote without assistance. If a voter has no one
to assist them and asks for inspectors help, ONE FROM EACH PARTY MUST ASSIST! There is
never an exception to this rule!!
MISCELLANEOUS ITEMS:
ABSENTEE VOTERS
A. If someone comes in and tells you that they thought they would be out of town or not able
to come for whatever reason, and that they voted by an absentee ballot, THEY ARE
ALLOWED TO VOTE IN PERSON!!!! We will not let a person vote twice. All voted absentee
ballots are compared to the book to make sure they didn’t vote in person. If they did, their
Absentee Ballot is pulled out and not counted.
B. You CANNOT take a voted Absentee Ballot that someone brings in for someone else. It
will get to the Board of Elections too late to be counted. Tell them to bring “Aunt Sophie’s
or Grandma’s” ballot to the Board of Elections before 9:00 p.m. If they insist that they are
not going to bring it to us and just leave it anyway, make sure you make a note that you
told them you could not take it, but they left it anyway.
29POLL WATCHERS
A POLL WATCHER MUST PRESENT A POLL WATCHERS’ CERTIFICATE to an Inspector. If they do
not have one, have them call our office at 270-2990 and we will instruct them on how to obtain
one.
Poll Watchers may:
• Witness the opening and closing of the voting machine.
• Observe proceedings – not interfere
• Be given information as to who has voted
• Challenge a voter for whom they believe is not qualified
Poll Watchers may NOT:
• Sit at the inspector table and are not members of the inspector team
• Electioneer in any manner
• Assist in the conduct of the election
• Remove or handle any election materials
NOTES
You have been given paper for notes, found in the front of Blue Inspector Binder. Please write
your Polling Place & Election District across top of paper. Include inspectors name.
We rely on these notes to help us with the canvassing process. Any piece of information that you
can jot down for us, especially when it comes to machine problems, Ballots left in voting booths,
Affidavit Ballots, and suggestions on how to better prepareInspectors are greatly appreciated.
You may use the paper to record name changes, machine breakdowns, and correct spelling
errors, anything you feel we need to know.
CHAIRMAN
DUTIES
Calls the Board of Elections telling us the polling place is ready for voting.
(Give us your Name, Cell phone number, and Home phone number)
Keep the Board of Elections informed about any concerns.
Make sure that all forms are filled out properly.
You are responsible for keeping the polling place running smooth.
You will need to “schedule inspector assignments” which means you need to
make sure that everyone rotates duties throughout the day. Make sure that
one Democratic and one Republican Inspector are present at all times.
You need to return the supply bag and speedy envelope.
30INSPECTOR INFORMATION
BREAKS
You should only go one person at a time and you should NEVER leave the poll site unattended.
There should always be one Republican and one Democratic inspector there at all times.
NOTE: The I -Button and K eys are never to leave the building.
No food or drink should be kept on the table where the poll book and other official documents are
set up.
PAY VOUCHERS
In your Red Speedy Bag you will find a manila envelope with a pay voucher for each one of you.
After filling out voucher, return in manila envelope and place back in supply bag. If not filled out
properly, it will cause a delay in your payment.
Must be
Filled out
completely
Inspector
signature
Chairperson
Signature
31CLOSING OF THE POLLS
THE POLLS STAY OPEN UNTIL 9:00PM!!! NO EXCEPTIONS!!
No matter how tempting it will be to close up a little early even if the only votes you have had all
day long are your inspectors. Review “End of Night” on backside of Supply List.
1. On the Inspector Return Envelope record how many ballots were used, how many were
spoiled/voided, how many Affidavits you have, etc… (some information will be found on result
printout once you close the polls. All 4 Inspectors must sign.
Now its time to pack your bag. The bag should be repacked as neatly as it came to you, or at
least reasonably the same. There will be none of the holding the bag open and sweeping
everything into it. See “End of Night” sheet in inspector binder.
2. You put the i-button (security key) on the security pad
3. On the menu, press “CLOSE POLL”. The report automatically starts printing, DO NOT TEAR
OFF PAPER UNTIL PRINTING HAS COMPLETELY STOPPED.
Press
lClose Poll
Press
Yes
4. SIGN and place a result printout in Speedy Envelope. Sign and print more reports press – YES
Press - NO if you don’t.
325. Press power down
Press Press
6. Using your key, open the Ballot Box door (be careful that no ballots fall out everywhere).
a. Carefully and neatly gather all write-in ballots and place in
Write-In Ballot Envelope.
b. Carefully and neatly gather all other ballots and place in
Voted Ballots Envelope (2 envelopes are provided, if not all fit in one)
c. Place all envelopes in Supply Bag.
Write-In Voted
Ballots Ballots
Place ballots from Place ballots from
Write-in box (right side Big side (left side) place
compartment inside inside large zip top clear
Ballot box) inside this bag
envelope
7. Once screen shuts down (will take several minutes) then turn the machine off by pressing the
power button.
33Power
9. Unplug the machine from wall outlet, put the plug back in clamp on top of machine, place
ATI, cord and headphones back into plastic bag, place extension cord & cones in Ballot
Box.
NO VOTED PAPER BALLOTS SHOULD BE LEFT IN BALLOT BOX
10. Place only unused (still in shrink wrap) ballot booklets in ballot box. Shut the
ballot box door, and lock it.
11. Cut off the WHITE seal (on the right side) that is labeled Poll Worker on the scanner.
Leave on the seal that is on the Administrator side.
NOTE: TABULATOR SCREEN MUST BE BLACK TO REMOVE CARD.
13. Remove the memory card: press the black button to the right of the card to release it, pull
the card from the machine.
3414. Place the memory card, the i-button and the keys in the Red Speedy Envelope along with
the zero report and result tape.
15. Locate the Supply Bag Seal (a small enveloe marked Supply Bag Seal, inside Supply bag).
Record the seal number on the Inspector Return Envelop before sealing the bag.
*** Do NOT place Red Speedy Envelope in
Supply Bag.
Must be returned separately.
16. Place the two foam pieces back on machine, and place cover on machine.
17. Fold up voting booths and place next to machine, place all voting equipment back where
you found it. Please be respectful of the polling place and leave the premises as neat as
you found it. THAT’S IT, YOU’RE DONE!!!!
35ATI (remote control)
Manual Voter Key-Pad
Volume control
Audio Rate
Select/Enter
Next candidate
Next Contest/
Category
Help/Pause
Port for sip & puff Port for
headphonesYou can also read
