WELCOME GUIDE Eau Terre Environnement Research Centre 2021-2022 - Institut national de la recherche scientifique
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WELCOME
GUIDE
Eau Terre Environnement
Research Centre
2021-2022
I // WELCOME GUIDE | Eau Terre Environnement Research Centre
INRS.CA
TABLE OF CONTENT
Welcome 1 Student spaces 7 (for international students) 16
A brief overview of INRS 1 Sustainable development 7 Emergencies / Info-Santé health line 16
The ETE Centre at a glance 1 Office keys 7 Need care? 16
Group plan - ASEQ 17
STUDYING AT INRS PAYING FOR Psychological support 17
1 DURING THE COVID-19 5 YOUR STUDIES 8
PANDEMIC 2
STUDENT
INRS scholarships 8 10 ASSOCIATIONS 18
Courses 2 Financial support during
Access to research facilities parental leave 8 INRS student federation (FEINRS) 16
and campus 2 Supplemental tuition fee exemption Eau Terre Environnement Centre
scholarships 8 Student Association (AECETE) 16
THINGS TO DO Support from you supervisor 8
2 ON ARRIVAL 3 Payment schedule 8 INFORMATION TECHNOLOGY
Student financial assistance (SFA) 11 AND PHONE NUMBERS 20
Submit your legal documents 3 from the Government of Quebec 8
Registration 3 For any IT questions or
Get in touch with your mentor 3 HOUSING support requests 20
Orientation day and 6 AND TRAVEL 9 Wireless access 20
information session 3 Sending large files 20
INRS email address 3 Finding housing in Quebec 9 Phone numbers 20
Housing: basic information 9
YOUR Getting around 10
3 STUDIES 4 12 LIBRARY 22
Your student record:
7 INTERNATIONAL
STUDENTS 11 Specialized documentation and
IDÉ Academic Portal 4 information services (SDIS) 22
Steps to complete each term in IDÉ 4 Budget, banking services Contacting SDIS 22
Forms 5 and credit cards 11 Training sessions 22
University glossary 5 Other services 11 Collections and services 22
Study plan 5 Work 12 Research data 22
Work-study-family balance 5 French, the official language Statistical and geospatial data 22
Digital learning environment (Moodle) 5 of Quebec 12
E-Learning 5 Income tax 13 YOUR RIGHTS AND
Health and hospitalization insurance 13 13 RESPONSIBILITIES 23
YOUR PLACE Immigration 13
4 OF STUDY 6 Some tips to help you make Graduate studies regulation 23
the most of your stay in Quebec 13 Psychological harassment
INRS – all the centres 6 and sexual violence 23
General administration 6 STUDENT Code of ethics 23
Centre management 6 8 SERVICES 14 Language policy 24
Research integrity 24
ETE RESEARCH CENTRE 6 Your contacts 14 Intellectual property 24
Access to the building 6 Overview of services 14 Ombudsman 24
Access card 6
Parking 6 HEALTH CARE AND
Bikes 6 9 PSYCHOLOGICAL SUPPORT 16 14
LA
SYNTHÈSE 25
Dining area 7
Classrooms and meeting rooms 7 Desjardins Insurance
II // WELCOME GUIDE | Eau Terre Environnement Research Centre
A BRIEF
WELCOME OVERVIEW OF
INRS
› Founded by the Government of Quebec in
1969.
› Comprised of four research centres
To all our new students:
• Armand-Frappier Santé Biotechnologie
Research Centre
We are thrilled that you have chosen to pursue your university • Eau Terre Environnement
studies at Institut national de la recherche scientifique (INRS) and Research Centre
we would like to extend you a warm welcome!
• Énergie Matériaux Télécommunications
By choosing INRS, you’ve chosen a top quality research and edu- Research Centre
cational experience. You’ve also chosen to dive straight into an
adventure like no other, with personalized academic support and • Urbanisation Culture Société Research
program offerings focused on society’s greatest challenges. Centre
At INRS, we’re committed to ensuring you have all the information › A university dedicated exclusively to
you need to feel comfortable with the new learning and research graduate level research and training
environment that will be your home. The Studies and Student Life › About 150 faculty members
Department and the Eau Terre Environnement Research Centre › Over 700 graduate students
have put this guide together to provide valuable information
designed to help you settle in. Please read it now and refer back Interdisciplinary research at a university
to it regularly. where people matter.
We’re looking forward to guiding you through this new step in your
academic journey, which will no doubt be full of exciting discoveries,
rewarding conversations, and unforgettable memories.
On behalf of our entire university community, we wish you a most THE ETE CENTRE
rewarding and inspiring academic journey here!
AT A GLANCE
› A multidisciplinary approach that fosters
a big-picture perspective essential
Philippe-Edwin Bélanger to the understanding and integrated
Director management of water and georesources
Studies and › Six research areas: Geomatics and
Student Life Department Remote Sensing; Ecology, Ecotoxicology,
and Environmental Genomics;
Hydroclimatology; Environmental
Technologies; Geology and Geological
Resources; and Environmental
Geosciences.
› About 35 faculty members
› Leading two important projects: a
training program in Environmental
Decontamination Technologies and
Integrated Water and Wastewater
Management (TEDGIEER) and a network
of researchers in ecotoxicology (EcotoQ).
› Participating in several research groups,
for example Institut nordique du Québec,
CentrEau, RIISQ network et CIRSA.
1 // WELCOME GUIDESTUDYING AT INRS DURING
1 THE COVID-19 PANDEMIC
THE PANDEMIC IS EXPECTED TO HAVE A MORE MODERATE EFFECT ON THE
2021-2022 ACADEMIC YEAR. WE ARE MAKING EVERY EFFORT TO ENSURE YOUR
TIME AT INRS MEETS YOUR EXPECTATIONS.
COURSES ACCESS TO CAMPUS AND
As long as health regulations allow, most teaching acti- RESEARCH FACILITIES
vities will be in person and students will be required to All campuses and research facilities should be acces-
come to their campus. sible following health regulations.
2 // WELCOME GUIDE | Eau Terre Environnement Research Centre2 THINGS TO DO ON ARRIVAL
SUBMIT YOUR LEGAL ORIENTATION DAY AND
DOCUMENTS INFORMATION SESSION
Get in touch with your contact for student records. New students at your centre are invited to an orientation
Make sure you provide all the required documents day. The invitation has been or will be emailed to you.
(CAQ, study permit, etc.). Orientation day is important to help you start your uni-
versity career at INRS on the right foot.
YOUR CONTACTS
FOR STUDENT RECORDS INRS EMAIL ADDRESS
Mélanie Laverdière An INRS email is created for you when you arrive.
Doctoral and Master’s research programs Instructions on how to activate it will be emailed to your
ETE Centre - Quebec City, office 5402 personal email address or given to you when you arrive.
Phone: 418 654-2622
melanie.laverdiere@inrs.ca INRS will use this email address to communicate with
you.
Patricia Munoz
Professional Master’s programs Spam emails are usually blocked. You will receive a re-
ETE Centre - Quebec City, office 5304 port when this happens. Follow the instructions to re-
Phone: 418 654-2552 lease legitimate emails (in French).
patricia.munoz@inrs.ca
REGISTRATION SET UP YOUR INBOX
. If you need help setting up your email on your
Be sure to register as soon as possible. Registration is
done through the IDÉ academic portal. mobile device or computer, visit
https://sri.inrs.ca/soutien (in French only)
For international students not covered by the RAMQ . To access your email from the Internet:
(see section 9), registration also allows you to activate
https://email.ete.inrs.ca
your membership in the group health and hospitaliza-
tion insurance plan. Those covered by the RAMQ must
send a copy of their card to the Registrar’s Office.
ACCESS TO IDÉ
https://portail.inrs.ca/ide/portail/index.html
User name and password emailed to you when WHAT MENTORS DO
its time to register for your first term. Your mentor can guide you and advise you on
See section 3 for more details about IDÉ. various aspects to help you adapt to your new
training and living environment. Ask your mentor
any questions you may have.
GET IN TOUCH Don’t want a mentor?
WITH YOUR MENTOR Want to change mentors?
Contact the head of the mentorship program:
• A few weeks before the semester begins, you will sve@inrs.ca
be introduced to a fellow student who is familiar with
INRS: this person will be your mentor!
• The mentor matching operation is updated a
few times during the two months preceding the
beginning of the semester. International students
must have their study permit POE letter before being
matched.
3 // WELCOME GUIDE | Eau Terre Environnement Research Centre3 YOUR STUDIES
YOUR STUDENT RECORD: STEPS TO COMPLETE EACH
IDÉ ACADEMIC PORTAL TERM IN IDÉ
Used to: 1. You must register for each term until your
. Manage your contact information final thesis submission or graduation
. Register
You will receive an email each term containing the
. Request a leave of absence
necessary information on how to register.
. Change your registration
. Request an extension Your registration will be blocked if you have an out-
. Request to change to full-time or part-time standing balance of $100 or more. If this happens,
. Select your courses please contact the Finance Department (finances@
. View your account statement inrs.ca) to pay the amount owing or work out a pay-
. Choose your research topic ment plan.
. Submit your research objectives for the term International students will be unable to register if one
. Assess your research activities for each term of the following documents is due to expire before
. View your transcript the end of term: CAQ, study permit, RAMQ card (if
. Submit your proposal for your thesis committee the student has one).
. Submit your dissertation or thesis electronically 2. Choose your courses and activities (see the
. Request an embargo box)
3. Update your contact information, if required
COURSES AND ACTIVITIES 4. Pay your tuition fees as soon as you re-
ceive the invoice (see description of fees [in
You decide of your courses and activities for
the semester when you register. Visit the INRS French])
website for the course schedule (in French). Pay by credit card, cheque, or deduction from your
For more information, see the tool to find a scholarship.
study program (in French). Then, select your
program and go to the “Cours” tab to find their RESEARCH MASTER’S AND PHD
description.
5. Research objectives and evaluation
You must present your research objectives at the
beginning of term.
ABSENCES The objectives will then be evaluated at the end of term.
. Do you need to take a break from your
studies? You can suspend your studies for a
maximum of three terms (excluding parental
leave). Talk to your research director. PROOF OF REGISTRATION
Note: A leave of absence affects the support TRANSCRIPTS
you receive and your ability to work if you are Submit a request at the following link to obtain a
a temporary resident. proof of study or an official transcript:
http://www1.inrs.ca/doc/public/inscription/
CHANGES AND
WITHDRAWALS
HEALTH INSURANCE FEES
As long as you act by the deadlines indicated in
the university calendar, you can: Tuition fees include health and medical insurance.
. Change your registration and get a refund You can opt out of some insurance. Read the
Health care and psychological support section
. Withdraw from classes without failure for more details.
Registrar’s Office: registrariat@inrs.ca | Québec City: 418 654-3861 | Toll free: 1 877 326-5762
4 // WELCOME GUIDE | Eau Terre Environnement Research CentreFORMS WORK-STUDY-FAMILY BALANCE
You will find all the forms you need for your studies on Engaging in a course of study requires balancing se-
the INRS website. For example: veral areas of your life. It is helpful to follow some tips
. Choice and change of supervisor on work-study-family balance or to use a tool to as-
. Choice of research topic sess your workload. As a student, a survival guide (in
French only) provides you with winning strategies.
. Thesis evaluation report forms
DIGITAL LEARNING
UNIVERSITY GLOSSARY ENVIRONMENT (MOODLE)
This online glossary will help you understand the
Some faculty members provide access to content on
French terms related to your studies.
the INRS Moodle digital learning environment. Avai-
lable to all students in Moodle, the self-training module
STUDY PLAN entitled Studying online at INRS (in French only) pre-
sents some tips on how to use this environment. In the
You have primary responsibility for the success of case where teaching activities must be followed online,
your research project. So it’s important to make sure please note that a headset with a built-in microphone,
you have all the information you need, starting with the a computer with a camera and the software required
Guide to graduate studies (in French). In addition to by your course, as well as a high-speed wired Internet
walking you through your first steps at university, it also connection are required.
tells you how to approach each stage of your academic
journey.
Open communication with your research supervisor is E-LEARNING
key to success. It’s normal for your opinions to differ Although the majority of learning activities are expec-
from time to time or for misunderstandings to occur, ted to be in-person in 2021-2022, here are a few words
but it’s important to be able to talk about them. about online learning.
In the event of a dispute, or if you are having trouble There are many persistent myths about online learning
communicating, notify your program director. If you activities, and knowing about them can help you pre-
have a complaint about supervision, you can contact pare for success. As a student, you are expected to
the Graduate and Postdoctoral Studies Department. practice a Netiquette to promote healthy and effective
online interactions. You will need self-discipline in your
studies and some tips can make it easier. Also, some
recommendations can help you create a place that is
ACADEMIC YEAR favorable to learning.
DIVIDED INTO THREE TERMS:
FALL | WINTER | SUMMER ACCESS TO MOODLE
See the university calendar for: Your login information for Moodle is the same as
. Term start and end dates for IDÉ.
. Holidays
. Course change and withdrawal deadlines
5 // WELCOME GUIDE | Eau Terre Environnement Research CentreYOUR PLACE EAU TERRE
4 OF STUDY ENVIRONNEMENT
RESEARCH CENTRE
INRS — ALL THE CENTRES 490, RUE DE LA COURONNE, QUÉBEC
(QUÉBEC) G1K 9A9 CANADA
Armand-Frappier Santé
Biotechnologie Research Centre
531, boulevard des Prairies, Laval (QC) H7V 1B7
CENTRE MANAGEMENT
Urbanisation Culture Société See the bottom of the ETE Centre webpage to
Research Centre find out about the Center’s administrative and
management team.
Montreal
385, rue Sherbrooke Est, Montréal (QC) H2X 1E3
Québec City
490, rue de la Couronne, Québec (QC) G1K 9A9
ACCESS TO THE BUILDINGS
Eau Terre Environnement . If you are planning to work after 6 p.m., you need
Research Centre to register at the building entrance and state where
you are working.
490, rue de la Couronne, Québec (QC) G1K 9A9
No one is allowed to be in the building from 11 p.m. to
6 a.m. Monday to Friday and from 6 p.m. to 6 a.m. on
Énergie Matériaux
Saturdays, Sundays, and holidays unless they have
Télécommunications written authorization from the building manager.
Research Centre . A security guard is on site until 11:50 p.m.
Varennes
1650, boulevard Lionel-Boulet
Varennes (QC) J3X 1S2
Montréal
Place Bonaventure ACCESS CARD
800, de La Gauchetière Ouest
Portail Nord-Ouest, bureau 6900 Students need an access card to the building.
Montréal (Québec) H5A 1K6 They must pay a $20 deposit, which will be re-
turned to them at the end of their studies.
For more information:
GENERAL CONTACT PERSON FOR
ADMINISTRATION THE BUILDING
. Céline Bélanger
Legal Affairs
. office 1304, extension 3807
Archives and Document Management
celine.belanger@inrs.ca
. Communications
. Philanthropic Development and Alumni
Relations
. Graduate and Postdoctoral Studies
. Finance
. Planning and International Relations
. Research and Development
. Registrar’s Office
. Government Relations and Public Affairs
. Human Resources
. Information Resources
. Material Resources
6 // WELCOME GUIDEPARKING STUDENT SPACES
Underground parking is managed by Indigo. Anyone Student space is allocated when you first register. It is
can pay the day rate to park there (entrance and exit managed by the contact person for student records.
via rue Victor-Revillon, a one-way street). Payment is
automated.
SUSTAINABLE DEVELOPMENT
. Each person is responsible for emptying their own
BIKES recycling bin into the communal recycling bins near
Bike racks are located in the underground parking the washrooms.
garage. There is also an outdoor bike rack in front of the . Used batteries can be taken to the third floor to be
building. The first time you use them, please register at recycled.
reception (ext. 4677, accueil.ete@inrs.ca) and you will . For more information, contact the building’s green
be given a parking sticker.
committee (comite-vert@inrs.ca).
Remember: You can get in touch with your contacts
DINING AREA (see chapter 8) at any time and they will direct you to
The dining area is located on the third floor. There are the right people.
a number of fridges, microwaves, toaster ovens, and
toasters for use by all the building’s staff. There are also
two sinks as well as several coffee machines and vend-
OFFICE KEYS
ing machines with carbonated beverages, juice, cook- If you are assigned a workspace, your contact for stu-
ies, snacks. A patio is also available for students and dent records will tell you who to contact to get your of-
staff to use. fice ($10 deposit). For your safety, we recommend you
lock your office when you are not there, even for short
periods of time, and never leave valuables out in the
CLASSROOMS AND MEETING open. You will get your deposit back when you return
ROOMS your key.
A number of rooms are available for seminars, confer-
ences, and meetings. There are also two rooms avail-
able for video conferences. For more information, get
in touch with the contact person for the building.
7 // WELCOME GUIDE | Eau Terre Environnement Research Centre5 PAYING FOR YOUR STUDIES
INRS OFFERS DIFFERENT TYPES OF SUPPORT WITH THE GOAL OF ENABLING
ALL STUDENTS TO DEVOTE THEMSELVES TO THEIR STUDIES.
INRS SCHOLARSHIPS
EXTERNAL SCHOLARSHIPS
AND AWARDS
ETE CENTRE
Research PhD and master’s For a list of programs offered by external
organizations (public and private): INRS website.
Scholarship for all full-time students A scholarship makes a great addition to your
Master’s with thesis: four terms ($5,920/term) resume!
PhD: eight terms ($6,895/term)
Professional master’s degree
Scholarship for all full-time students PAYMENT SCHEDULE
Whether you receive a scholarship or support from
First two terms ($5,920/term) and last term ($2,980)
INRS, or an external scholarship managed by INRS, the
Please note: Amounts are reassessed each year based on the cost of payments are usually made on the following dates:
living.
Fall 2021 term Winter 2022 term
FINANCIAL SUPPORT DURING September 16 January 20
PARENTAL LEAVE October 21 February 17
In 2021, INRS became the first university in Quebec to November 18 March 17
offer a support program to its students during a paren-
tal leave. To benefit from this program, students must December 16 April 21
have been studying at INRS for one year and receive
a scholarship from INRS. Students employed by INRS
are also eligible. For all the details, consult the program STUDENT FINANCIAL
webpage. ASSISTANCE (SFA) FROM THE
The Fonds de recherche du Québec and the federal
granting councils also have parental leave measures.
GOVERNMENT OF QUEBEC
Consult them. If you are a Canadian citizen or permanent resident, you
are eligible for SFA. You can apply online.
SUPPLEMENTAL TUITION FEE
EXEMPTION SCHOLARSHIPS QUESTIONS ABOUT SUPPORT OR
Tuition fees are higher for students from outside Que- PAYMENT OF YOUR SCHOLARSHIP?
bec. Visit the INRS website (in French) for more de-
Get in touch with your contact for student
tails. Supplemental tuition fees do not apply to students affairs. See contact information in section 2
from France and French-speaking Belgium.
INRS offers exemption scholarships for these supple-
mental fees. Get in touch with your contact for student
records.
SUPPORT FROM YOUR
SUPERVISOR
If you do not have financial support or if your financial
support has ended, talk to your supervisor. Funds may
be available to support you.
Being part of a research team increases your
opportunities for support.
8 // WELCOME GUIDE | Eau Terre Environnement Research Centre6 HOUSING AND TRAVEL
FINDING HOUSING HOUSING: BASIC INFORMATION
INRS does not offer student housing. However, Univer- If you read French, visit the Housing section on the Im-
sité du Québec student housing is available in Quebec migrant Quebec website for information on:
City, a stone’s throw from INRS. . Where to look
. Rental housing characteristics
. Leases (rental agreements)
. Your rights as a renter
HOUSING IN QUÉBEC CITY
Otherwise, see the English guides mentioned above.
UNIVERSITÉ DU QUÉBEC STUDENT HOUSING Student reference on housing (traps to avoid, tips, ren-
ters’ rights): see Likehome.info
Les résidences Sainte-Hélène
575, rue Sainte-Hélène
Québec (Québec) G1K 9M4
Édifice Fleurie GETTING AROUND
480, rue de La Chapelle Here is some important basic information. More infor-
Québec (Québec) G1K 0B6 mation is available on the INRS website in the Trans-
Phone: 418 657-4201 ports section (in French).
Information: residencesuq@uquebec.ca
AFFORDABLE CARSHARING
FIND AN APARTMENT See: Communauto
Trouve un appart (in French)
Kijiji
LesPAC GETTING AROUND QUÉBEC CITY
Kangalou
TAKING THE BUS IN QUÉBEC CITY
Louer.ca
Marketplace To get reduced fares, first ask for the Student+
OPUS card:
. On the Student+ web page, consult the How
to obtain Student+ OPUS card section.
The best way to determine the travel time between a . Get the Proof of full-time student status form
specific apartment and the INRS is to use the Google from your contact for student records (see
Maps directions feature. You will see the line numbers chapter 2).
to get to INRS and the time required.
BY BIKE
Visit the Réseau de transport de la Capitale (RTC)
Québec City website: bike network (in French)
website. The Métrobus (whose number is in the 800s)
is fast and frequent.
PAYING RENT
Rent is due on the first of every month.
For more details:
Tribunal administratif du logement website
9 // WELCOME GUIDE | Eau Terre Environnement Research CentreINTERNATIONAL
7 STUDENTS
This section contains useful information for students OTHER SERVICES
who are new to Quebec. The Studying and living in
Quebec page (in French) on the INRS website contains As a renter, you may also have utilities to pay for. Utility
more information on the following topics: costs vary (in French).
. A future in Quebec . Climate and clothing HOME INSURANCE
. Food . Money and banking
It’s important to get home insurance.
. Budget . Language
. Housing . Phone If there’s a theft, fire, or other loss, the insurance will cover:
. Transportation . Your personal belongings
The Living in Québec guide on the Immigrant Québec . Your liability for damage to the property or others’
website is also a very relevant resource. Consult it. belongings
See also the page Settle and integrate in Québec of Assurance Québec (in French)
the Québec Ministry of Immigration (Ministère de l’Im- http://www.assurance-qc.com/maison.html
migration, de la Francisation et de l’Intégration - MIFI).
DRINKING WATER
Drinking water is free in Quebec. You don’t need to buy
water, contact a provider, or pay to use the service.
ACCOMPAGNEMENT QUÉBEC
HEATING AND ELECTRICITY
Register for this service offered by the MIFI. It
Find out if there are any additional costs for heating
gives you access to several services and mee-
and electricity before renting an apartment.
tings with an Integration Assistance Agent (IAA).
Appointments with IAAs can be made at the MIFI In Quebec, heating is generally electric. If a rental is list-
office at Montréal-Trudeau airport or by phone at ed as:
514 864-9191. . Chauffé, the landlord pays for the heating
. Éclairé, the landlord pays for the electricity, not
including heating
. If the rental property does not include utilities, you
BUDGET, BANKING SERVICES, will need to open a utility account.
AND CREDIT CARDS There is only one electricity provider:
When you arrive in Canada, you will need to open a Hydro-Québec: 1 888 385-7252
Canadian bank account so that INRS can deposit your
https://www.hydroquebec.com/residential/
scholarship money.
The Immigrant Quebec website has some useful infor-
mation in French:
. Budget and banking institutions (in French)
. Banking accounts and credit cards (in French) BANK ACCOUNT COMPARISON
Information on these topics can also be found in the Government of Canada:
English guides presented above. Account Comparison Tool
CREDIT CARD COMPARISON
Government of Canada:
Credit Card Comparison Tool
10 // WELCOME GUIDE | Eau Terre Environnement Research CentreWORK FRENCH, THE OFFICIAL
You can usually work in Canada with a study permit, but LANGUAGE OF QUEBEC
it depends on the conditions of your study permit and French is the official language of Quebec, even if you can
your registration status. The Études au Canada web- usually get by speaking English, especially in Montreal.
site (in French only) breaks down the conditions and
situations under which you can work. ALREADY SPEAK FRENCH WELL?
WORKING OFF CAMPUS If you already speak French, you may have some ques-
tions about certain Quebecois words and expressions.
Most of the time, you can work off campus with your
study permit, for a maximum of 20 hours per week. To help you, or simply satisfy your curiosity, we’ve put
Make sure you respect the conditions for work. together a short glossary of Quebec expressions.
The terms and conditions in effect may include more
permissive rules for holidays and breaks scheduled on
the school calendar. Please note, however, that these FRENCH COURSES
do not apply to the holidays you decide to take. This
only applies in two situations at INRS: You can – and we recommend you do – take
French lessons. Each fall and winter semester,
. The short break between the end of a term and the
INRS offers free French courses. These courses
start of the next one allow you to progress to the intermediate level.
. Professional program: during a term where no Before the beginning of the semester, you
activities are offered will receive an email about the courses and
resources to practice your conversation.
WORKING ON CAMPUS
The number of hours you can work on campus is
unlimited. But you’ll need to ensure your work isn’t
interfering with your studies. If necessary, talk to your
supervisor to avoid any misunderstandings.
SOCIAL INSURANCE NUMBER (SIN)
You need a social insurance number to get a job.
To get one, visit the Service Canada website.
Note: your SIN is highly confidential. Only give it to:
. Your employer
. Your financial institution
. The Government of Canada
. Your educational institution
11 // WELCOME GUIDE | Eau Terre Environnement Research CentreINCOME TAX
If you live or work in Quebec for a certain period of SOME TIPS TO HELP YOU MAKE THE
time, you will probably have to file income tax returns MOST OF YOUR STAY IN QUEBEC
(in French). Information in English is available in the . Talk to your mentor and build ties
guides mentioned earlier. You will need to file two re- with your colleagues.
turns: one for Quebec and one for Canada. . Get involved in university life.
Canada: to learn more, visit the website of the Govern- . Take an interest in Quebec culture and ask
ment of Canada questions.
Quebec: to learn more, visit the Revenu Québec website . Keep on playing sports and doing activities
you enjoy.
HEALTH AND HOSPITALIZATION . Do not isolate yourself.
INSURANCE . Actively maintain links with your family and
friends back home.
You must have health and hospitalization insurance. See
the Health care and psychological support section.
IMMIGRATION
It is important that you: WORRIED ABOUT SOMETHING TO DO
. Always make sure your immigrant documents are valid WITH YOUR IMMIGRATION STATUS?
. Strictly adhere to the immigration rules and any Your contact for student records can help.
special conditions that apply to you If there is a problem, a staff member at student
. Renew your documents before the start of the term services can help you or direct you to the appro-
if they are due to expire before the term ends priate resources.
See Section 8 for a list of student services staff
members and their contact information.
12 // WELCOME GUIDE | Eau Terre Environnement Research CentreSTUDENT SERVICES
8 THE STUDIES AND STUDENT LIFE DEPARTMENT AT INRS SUPPORTS
STUDENTS AND HELPS THEM WITH THEIR PLANS BY PROVIDING A WIDE
RANGE OF SERVICES DESIGNED TO FOSTER A WELCOMING ACADEMIC
ENVIRONMENT AND HELP THEM SUCCEED.
YOUR CONTACTS OVERVIEW OF SERVICES
Students at INRS have a range of resource people they Email sve@inrs.ca for more information.
can turn to for guidance and services.
WORKSHOPS AND TRAINING SESSIONS
Workshops and training sessions are offered each
term to help you:
1. YOUR CONTACT FOR STUDENT
. Develop your skills
RECORDS
. Prepare for the job market
Mélanie Laverdière
Doctoral and Master’s research programs . Learn more about topics you care about
ETE Centre - Quebec City, office 5402 A notification is sent to students who might be interest-
Phone: 418 654-2622 ed whenever new activities are added.
melanie.laverdiere@inrs.ca
Patricia Munoz
Professional Master’s programs FRENCH COURSES
ETE Centre - Quebec City, office 5304 See the box in section 7.
Phone: 418 654-2552
patricia.munoz@inrs.ca
AVOID PLAGIARISM
2. YOUR MENTOR Inserting a portion of a scientific text and failing to re-
Your mentor will be able to answer most of move it can happen. Avoid any suspicion of plagiarism:
your questions. If it’s something more compli- see the box in section 13.
cated, they can direct you to the appropriate
resource.
WRITING SUPPORT
3. STUDENT SERVICES Is writing papers and thesis a real challenge? Become a
Send your questions to the student services member of the Thèsez-vous organization, which offers
team at the following address: sve@inrs.ca multiple writing tools, workshops and retreats. Take
Yannick Machabée information on English tools and workshops: they are
Student services officer just developing, but English retreats are already avail-
Phone: 418 654-1801 able. You pay for your membership ($20), and then
yannick.machabee@inrs.ca INRS pays for registration to all activities afterwards.
All you need is to be registered in a program at INRS
Hama Tchamo-Kpona at the time of the activity. Before registering, email
Secretary info@thesez-vous.com from your INRS email address
Phone: 418 654-3815 to receive the promotional code that will allow you to
hama.tchamo-kpona@inrs.ca register at INRS’s expense. Take advantage of it!
CONSULT YOUR INRS MAILBOX REGULARLY
The Student Life Services team, like other INRS departments, will send you information relevant to you by
email. Sometimes, posted activities are even taking place within a few days.
13 // WELCOME GUIDE | Eau Terre Environnement Research CentreFINANCIAL SUPPORT FOR STUDENT PROJECTS STUDENT ENGAGEMENT
If you have a project or activity in mind to: INRS supports student engagement. Getting involved
. Promote scientific life at university with your university is a rich and rewarding experience
. Improve the quality of life at INRS that makes a difference.
. The ambassadors program is a chance for students
Consult the program (in French) before submitting your
who love INRS to help promote it.
request to sve@inrs.ca. Do not hesitate to contact us
. The student mentorship program encourages
to discuss your idea in advance.
returning students to lend a hand to colleagues who
We encourage all projects that benefit the INRS com-
are just getting started at INRS.
munity. Talk to us about your plans!
. Finally, students are invited to participate in the new
Mental Health Allies Network.
SPORTS FACILITIES – ETE CENTRE There are all kinds of ways to get involved!
There is a workout gym in room 1320 that includes sta-
tionary bike, treadmill and a few dumbbells. Reservation
required. STUDENT RECOGNITION
Your work, background, and skills can be showcased in
a variety of ways:
SPECIAL NEEDS
Student services provides personalized individual assist- Three Minute Thesis
ance to students with disabilities or learning disorders. Ma thèse en 180 secondes
. Present your thesis in three minutes
Tools, services, and other accommodations may be
available to you. . French and English components
Welcome to INRS! . INRS winners go to the regional finals
Contact us at sve@inrs.ca.
Forces AVENIR
Mandate: to recognize, honour, and promote university
EMPLOYABILITY students who demonstrate excellence and outstanding
Each year, the Student Life Services team shares with commitment.
you opportunities to improve your professional integra- . A Quebec-wide contest
tion, either: . A jury made up of public figures
. Training to facilitate your employability
Show off your talents!
. Links to initiatives and job offers from our partners
. When relevant, networking events OSEntreprendre
Competition aimed at promoting the entrepreneurship
initiatives of students, both within and outside INRS.
COMMISSIONER OF OATHS
To have official documents authenticated, ETE
Centre students may contact:
Secrétariat général, secretariatgeneral@inrs.ca
14 // WELCOME GUIDE | Eau Terre Environnement Research CentreHEALTH CARE
9 AND PSYCHOLOGICAL SUPPORT
DESJARDINS INSURANCE
ALSO CALLED HEALTH AND HOSPITALIZATION DESJARDINS INSURANCE - FAQ
FOR FOREIGN STUDENTS When and how will my insurance coverage
During your stay in Quebec, you must be covered by a be activated?
health and hospitalization insurance plan. Upon regis- At the beginning of your first semester, the
tration, all foreign students automatically enroll in the Registrar’s Office will send you your insurance
INRS group health and hospitalization insurance plan certificate via email. You must then register.
offered by Desjardins Insurance. This is the group insu- On the web:
rance plan for university foreign students that Quebec
institutions have negotiated with Desjardins Financial Go to the Plan member zone and click on
Security. INRS collects the insurance fees together with Access our online services, and then on Register
the tuition fees. now.
Students from certain countries may be exempt from On mobile device:
this insurance through social security agreements with Download the app Omni de Desjardins in the
Quebec. If you are from one of these countries, you App Store or on Google Play.
may be eligible for the Régie de l’assurance maladie du How do I claim?
Québec (RAMQ). In these cases, you must take steps Once you have registered (see above), see
before your departure and upon your arrival in Quebec. the How to submit a claim on the Desjardins
You will find more details on the Régie de l’assurance website.
maladie du Québec website.
How to get more information?
It is your responsibility to read the explanatory
brochure for your insurance policy. See how to
EMERGENCIES/ access it online.
INFO-SANTÉ Do you have questions about your coverage?
Desjardins - Customer contact centres,
DIAL 911 FOR EMERGENCIES 1 800 463-7843
For emergencies, especially medical ones. Having trouble with your insurance certificate?
Please note that fees apply for ambulance service. Contact the registrar’s office at
registrariat@inrs.ca
* You must have a Canadian SIM card for 911 service
to work with your phone.
DIAL 811 – INFO-SANTÉ HEALTH LINE
Do you or your family need advice from a nurse? NEED CARE?
Do you need someone to direct you to the ap- Consult the Primary care health and social
propriate healthcare resources? services section of the Quebec government
24/7 free phone consultation service website. Normally, the doctor, service or clinic
you consult will be able to tell you if the service
is covered by your insurance. If in doubt, contact
the insurer (Desjardins Insurance or ASEQ, as
applicable).
15 // WELCOME GUIDE | Eau Terre Environnement Research CentreGROUP PLAN – ASEQ PROFESSIONAL ASSISTANCE – ANYTIME (24/7)
In order to initiate necessary changes to feel better,
(ADDITIONAL INSURANCE) find answers to your questions, solve problems, make
All INRS students benefit from a two-part group health- choices or understand yourself better:
care plan (Group insurance plan – ASEQ): Employee and Student Assistance Program (PAEE)
HEALTHCARE COMPONENT 24/7: 1-877-257-5557 (English) / 1-800-361-2433
. Vision care (French)
. Professional services For more details on the program, see the INRS website.
. Vaccines, X-rays, etc.
Available only to students covered by RAMQ
DENTAL COMPONENT PROFESSIONAL ASSISTANCE –
Available to everyone ON WORKDAYS
For more information, consult the insurance docu- INRS PSYCHOLOGIST
ments (in French) or contact the INRS student federa-
To discuss your situation, explore avenues
tion (FEINRS).
of resolution or recovery options and to be
referred to the most appropriate resource,
contact: psychologie@inrs.ca
OPTING OUT OF THE PLAN DESJARDINS INSURANCE FOR
The premium is billed with your fall and winter INTERNATIONAL STUDENTS
tuition fees. Sessions with a psychologist are reimbursed
Each year, during the first month of the first term up to a maximum of $500 per year. Check with
in which you are enrolled, you can opt out of one Desjardins.
or both components. GROUP PLAN - ASEQ
Fees for 2021-2022: Sessions with a psychologist or psychotherapist
are reimbursed up to a maximum of $500 per
Fall Winter year, but you pay the first $50 for each session.
Check with ASEQ.
Healthcare: $77.21 Healthcare: $154.43
Dental: $55.71 Dental: $111.42
EMERGENCIES AND CRISIS
For emergency assistance, please contact Centre de
prévention du suicide at 1-866-277-3553.
FEINRS For a crisis situation requiring lodging, temporary daily
FEINRS (see Section 10) handles the group in- support, or onsite intervention, please contact the crisis
surance plan with ASEQ. You may contact the centre in your area, 24/7.
member of the executive representing you with Varennes: Centre de crise L’Accès, 450-679-8689
ASEQ.
Bonaventure: Centre L’Autre Maison, 514-768-7225
SELF-CARE AND SUPPORT TOOLS
PSYCHOLOGICAL SUPPORT To help you take care of your mental health, assess
your psychological distress and well-being, monitor
NEED A LISTENING EAR? your symptoms and develop a strategy to get better,
visit Suicide.ca, My Tools section.
The Mental Health Allies Network is made up of
members of the staff and student community who act in Consult the INRS website for more suggestions.
a voluntary and confidential manner. These individuals
are trained and supported to help those in need of
psychological support.
16 // WELCOME GUIDE | Eau Terre Environnement Research Centre10 STUDENT ASSOCIATIONS
INRS STUDENT FEDERATION EAU TERRE ENVIRONNEMENT
(FEINRS) RESEARCH CENTRE STUDENT
FEINRS is an umbrella association representing the ASSOCIATION (AECETE)
student associations from all INRS centres. It facilitates
student dialogue and coordination on matters of com-
mon interest. Its mission: AECETE represents all students in water and earth
sciences programs at INRS. AECETE’s mission is to pro-
. Defend and promote the rights and interests of its
tect and promote the educational, social, economic, and
members on matters of common interest, including: research interests of its members. You are invited to
- Tuition fees, ancillary fees, and other fees paid to get involved in your student association: every fall, the
INRS various committees are renewed. The AECETE regular-
- The management, administration, and payment of ly organizes a variety of social activities (happy hour,
INRS and external scholarships wine and cheese, Halloween party, etc.), environmental
events (zero waste day, recycling collection, "bring your
- Academic affairs (program evaluation and modifi-
own cup" event, etc.), sports activities (hockey, soccer,
cation, amendments and additions to statutes and
sports challenges, etc.) and scientific activities (student
regulations)
conferences, guest speakers, etc.). Your suggestions
- Management of group insurance (health and dental) for activities are always welcome. The AECETE also
- Compliance with INRS regulations by the adminis- listens to the problems that the students of the center
tration and faculty may encounter during their studies. It can redirect you
- Health and safety conditions in INRS laboratories to resources, including psychological help if needed.
- Any other needs included in this framework identi- You can reach AECETE at aecete@ete.inrs.ca.
fied by members You can also follow them on Facebook.
. Officially represent its members before any body
deemed relevant to promote their rights and
interests.
. Promote, protect, and develop the scientific
interests of its members and INRS students in
general.
. Connect students from local member associations
in order to foster a sense of belonging to INRS
and create opportunities for social and scientific
discussions.
To contact FEINRS, write to: fe.inrs@adm.inrs.ca
17 // WELCOME GUIDE | Eau Terre Environnement Research Centre11 INFORMATION TECHNOLOGY
AND PHONE NUMBERS
FOR ANY IT QUESTIONS OR SENDING LARGE FILES
SUPPORT REQUESTS (INRS You can use the file sharing program to send large do-
EMAIL, WIRELESS NETWORK, cuments. Either the sender or the recipient must have
an INRS email address.
COMPUTER ROOM)
Please refer to the INRS website (in French).
PHONE NUMBERS
INRS Directory (in French)
WIRELESS ACCESS
Three wireless networks are available across INRS.
. INRS: This one can be used by all INRS personnel
in any INRS centre. Sign in with your Windows
username and password.
. INRS-Visiteurs: This network is for anyone who does
not have an INRS account. It offers Internet access
only and does not require a password.
. Eduroam: This is a wireless network available in a
number of universities that you can log into using
your INRS Windows account.
18 // WELCOME GUIDE | Eau Terre Environnement Research Centre19 // WELCOME GUIDE | Eau Terre Environnement Research Centre
12 LIBRARY
SPECIALIZED DOCUMENTATION COLLECTIONS AND SERVICES
AND INFORMATION SERVICE The INRS libraries contain thousands of books, reports,
(SDIS) theses, dissertations and journals, both in digital and
print formats.
SDIS groups together all the INRS libraries.
We can help you find documentation, organize your in-
The evolving COVID-19 pandemic may affect library formation, write scientific texts scientific texts, find the
access, but online services should be maintained. For full best places to publish them, understanding copyright.
details on how the library is operating during this period, We don’t turn down any questions! Don’t hesitate to
see the SDIS support for research and teaching page contact us.
(http://sdis.inrs.ca/covid-ressources – in French). The
page will be updated regularly, as changes occur.
Visit the SDIS webpage for information on how to bor- RESEARCH DATA
row materials or access the digital resources the library In partnership with INRS Service à la recherche, research
subscribes to. officer Jonathan Dorey can assist you with any ques-
tions you may have regarding the management of your
research data.
CONTACTING SDIS
Contact him at gdr@inrs.ca for advice on searching,
Email: sdis@inrs.ca using, organizing, describing, storing, preserving and
Phone: 514 499-4018 or 418 654-2577 sharing research data.
Text: 514 613-7347 (514 613-SDIS)
For more information: https://inrs.libguides.com/gdr
Chat window at http://sdis.inrs.ca
(in French only)
SDIS DIRECTORY STATISTICAL AND
See also the SDIS staff directory. GEOSPATIAL DATA
Nathalie Vachon, a statistical analyst at the UCS Cen-
ter, can help you find the numerical data statistical and
geospatial data according to your needs. Do not hesi-
TRAINING tate to contact her at nathalie.vachon@inrs.ca to find
Training sessions are offered (in French and English) on out about all the data and tools available to you at INRS.
a regular basis to help you use all the tools and, above
all, to guide you through the world of information, publi-
cation, and documentation.
Consult the list of available:
• self-training courses
• training courses
20 // WELCOME GUIDE | Eau Terre Environnement Research Centre13 YOUR RIGHTS AND RESPONSIBILITIES
VARIOUS NORMATIVE DOCUMENTS EXIST TO ENSURE THAT MEMBERS OF
THE INRS COMMUNITY HAVE ACCESS TO SUITABLE LIVING AND WORKING
ENVIRONMENTS. THESE REGULATIONS, STANDARDS, AND POLICIES
PROTECT YOU AND IMPOSE CERTAIN CODES OF CONDUCT. SOME OF THESE
DOCUMENTS AFFECT YOU MORE DIRECTLY.
GRADUATE STUDIES PSYCHOLOGICAL HARASSMENT
REGULATION AND SEXUAL VIOLENCE
The Graduate Studies Regulation (Règlement sur les Consult the INRS website for information on psycho-
études supérieures) covers: logical harassment and sexual violence. Information
. Academic advising on the site clarifies these concepts, explains how to act,
. Research programs, courses, and activities and suggests resources. See also the normative docu-
ments:
. Supervision
. Harassment, Discrimination, and Incivility Policy
. Admission and registration
. Policy against Sexual Violence
. Evaluation and awarding of degrees
SUPERVISION CODE OF ETHICS
The regulation sets out, among other things, the rules Consult the Code of ethics document.
and guidelines for the supervision of graduate studies.
TOPICS COVERED BY THE CODE OF ETHICS
. Respect for people
PLAGIARISM . Use of INRS property
INRS provides students with a tool called Com- . Compliance with laws
pilatio to help detect plagiarism. The tool is . Privacy
used to verify that assignments are original. Be
careful though—while the software is useful for . Respect for the institution
school works, it is less well suited to research . Conflicts of interest
publications, scientific articles, dissertations,
and theses. For access to Compilatio, contact
sve@inrs.ca. For context-appropriate training,
contact sdis@inrs.ca.
21 // WELCOME GUIDE | Eau Terre Environnement Research CentreLANGUAGE POLICY INTELLECTUAL PROPERTY
The INRS Directive Concerning the Application of the The Intellectual Property Policy establishes the prin-
Language Policy states that the INRS is a French-lan- ciples and rules that govern the relationship between
guage institution and specifies when French should be members of the academic community and INRS in mat-
used and when a language other than French may be ters of intellectual property. In particular, the policy aims
used. to establish the principles for the valuation of copy-
right and invention rights. See the Copyright Guide (in
French) for more information.
RESEARCH INTEGRITY
The INRS Research Integrity Policy (Politique d’inté-
grité en recherche de l’INRS) aims to promote respon-
sible research. It states that you must be honest and
serious in your work, rigorous in your analyses, and
committed to sharing research results, and apply pro- OMBUDSMAN
fessional standards. Consult the Student Guide on Re- As a member of the university community, you
search Integrity (in French). may bring any situation where you feel your
rights have not been respected to the attention
of the Ombudsman. See more information on the
Ombudsman web page (in French).
The Ombudsman acts independently.
22 // WELCOME GUIDE | Eau Terre Environnement Research Centre14 LA SYNTHÈSE LA SYNTHÈSE IS A POPULAR SCIENCE JOURNAL WHICH DEMOCRATIZES STUDENT RESEARCH CONDUCTED AT INRS, IN FIELDS GOING FROM BACTERIA TO CANCER, FROM HYDROLOGY TO SUSTAINABLE ENERGY SOURCES, AND THROUGH SOCIETAL ISSUES. Students present their master’s and doctoral projects in laymen’s terms. The articles are illustrated with photos and short cartoons. They are published in French and English, and are aimed at both peers and the general public. The publication frequency is of three to four is- sues of La Synthèse per year. TO MAKE SURE YOU MISS NOTHING OF LA SYNTHÈSE: Visit the website Follow us on Facebook Follow us on Twitter Follow us on Instagram 23 // WELCOME GUIDE
24 // WELCOME GUIDE | Eau Terre Environnement Research Centre
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