Webinar_ sde23 call for cities - OCTOBER 16, 2020 - Solar Decathlon Europe
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S T E W A R D E D BY T H E E N E RGY E N D E AVO U R F O U N DAT I O N
webinar_ sde23 call for cities
O C T O B E R 1 6, 2 0 2 0
questions@energyendeavour.org
intro
This presentation summarises the basic contents of the Call. If there
are any inconsistencies between the Call and this webinar, the Call and
continued online (solardecathlon.eu) information are the controlling documents.
Applicants can seek clarification from questions@energyendeavour.org
sde21 >> webinar 16_10_2020 2
table of contents
a. Key dates
b. Solar Decathlon Europe fundamentals
c. Energy Endeavour Foundation stewardship
d. City selection process
e. SDE in context
f. SDE23 Organiser requirements
g. SDE23 site requirements
h. Budget
i. Applicant compliance and eligibility
j. Application requirements
k. Teamwork and EEF advisory
l. Criteria for selection overview
m. Designation timeline
sde23 >> webinar 16_10_2020 3
a_key dates
sde21 >> webinar 16_10_2020 4
a_key dates
Letters of Intent
17:00 p.m. CET (GMT+2) Friday, October 16, 2020 (extended)
Question and Answer
17:00 p.m. CET (GMT+2) Friday, October 23, 2020 (extended)
Submission deadline for Full Applications
17:00 p.m. CET (GMT+1) Friday, November 27, 2020
Expected Date for City Selection
January 2021 (tbc)
sde23 >> webinar 16_10_2020 5
b_sde in a nutshell
The Energy Endeavour Foundation seeks a city to host the
Solar Decathlon Europe in 2023! The challenge to the Teams competing
in the SDE Competition is, in less than 2 years, to safely and
effectively design, build, and operate solar-powered houses that are
cost-effective, energy-efficient, and attractive.
sde21 >> webinar 16_10_2020 6
sde winners
Best blend of affordability, consumer appeal, and design excellence
with optimal energy production and maximum efficiency.
sde21 >> webinar 16_10_2020 7
global awareness
• America’s Cup of architectural competitions: teamwork, tech and ambition
• international, seven regions, global awareness in the
US, Europe, China, Latin America and Caribbean, Middle East, Africa, India
• several upcoming editions scheduled for next two years
• multi-disciplinary Teams as ambassadors in energy-literacy
sde23 >> webinar 16_10_2020 8
facts & figures
• 5 editions of the SDE (2010, 2012, 2014, 2019, 2021)
• 83 houses
• 3000+ students
• 26 countries on 5 continents
• 500.000+ visitors
• 500M media impacts
COUNTRIES REPRESENTED BY TEAMS: FRANCE, SPAIN,
ROMANIA, JAPAN, NETHERL ANDS, DENMARK, CHILE,
USA, GERMANY, THAIL AND, SWITZERL AND, MEXICO,
ITALY, INDIA, COSTA RICA, TAIWAN, FINL AND, PR CHINA,
UK, HUNGARY, BRASIL, PORTUGAL, BELGIUM,
GREECE, EGYPT, ALGERIA, TURKEY
sde23 >> webinar 16_10_2020 9
opportunity for impact
• act to protect the planet and our human habitat
• source of answers to hot topics: density, mobility, innovation, marketability
• exemplify resource-optimisation through a safe, fair, efficient and inspirational Competition event
• shape the future with next generations of clean-energy ambassadors
• international showcase and demonstration platform of academic excellence
• exchange for innovation, transfer of knowledge and experimentation
• motivate broad audiences: communication, science, research, innovation & tech
• cultural programmes to raise awareness for all audiences
• academic conferences and seminars on net-zero energy buildings
• trigger energy literacy and behavioural change in all stakeholders
• incubator to promote responsible choices for living in our built environment
• international visibility through the broader Solar Decathlon worldwide movement
• stimulate economies and workforce opportunities
• workforce platform for entrepreneurial initiatives in Architecture, Engineering and Construction
• arena for economic development, uniting business and research
sde23 >> webinar 16_10_2020 10more benefits
• 83 participating Teams
• 3000+ Decathletes, representing 26 countries
• 500 000+ visitors
• 400+ engaged sponsors & supporting entities (SDE
• 10 000+ direct media impressions per event (SDE)
• over 500 M media impressions worldwide (SDE)
• economic impact of attendees in Host Cities on average of 10.6 M€ per event
• average of 1.32 M€ is mobilised in Host Cities by Teams and Organisers per event
• prepare thousands for clean-energy careers in energy-efficient
and resource-responsible design and engineering
Based on impact assessments of previous Solar Decathlon events.
sde23 >> webinar 16_10_2020 11energy endeavour foundation
c_
sde23 >> webinar 16_10_2020 12eef mandate
T H E E N E R G Y E N D E AV O U R F O U N D AT I O N ( E E F ) S T E W A R D S S T U D E N T
C O M P E T I T I O N S a n d A WA R E N E S S A C T I V I T I E S I N T H E F I E L D S O F S O C I A L ,
E C O N O M I C a n d E N V I R O N M E N TA L S U S TA I N A B I L I T Y, E M P O W E R I N G O U R Y O U T H
T O B E E N E R G Y- E F F I C I E N T a n d R E S O U R C E- R E S P O N S I B L E .
• endorsed by US Department of Energy to steward Solar Decathlon Europe
• engaged in parallel educational actions toward ever-changing workforce
• independent non-profit registered in the Netherlands
• award-winning in fields of entrepreneurship and circular economy
• recent winner of Eurosolar’s European Solar Prize
sde23 >> webinar 16_10_2020 13eef_ commitment to values
• student driven, student-powered
• multi-disciplinary
• based on ten contests
• premised on learning by building
• international and public-orientated
• active in the implementation of diversity, equity and inclusion
• focused on replicable innovation
• aligned to social awareness and outreach
• resource-responsible
• driven by (high) tech
• science-applied
• workforce and market directed
• impactful for all stakeholders
sde23 >> webinar 16_10_2020 14collaborative action
• enhance the SDE Competition
• uphold values of the Solar Decathlon:
trust, integrity, professionalism
• collaborate through mutual support,
cooperation, collaboration
• commit to the SDE23 Competition event
as a partnership project
sde23 >> webinar 16_10_2020 15d_city selection process
sde21 >> webinar 16_10_2020 16selection process
• Announcement and the Call for Cities (published July 14, 2020)
• Webinar (this document: October 16, 2020)
• Letter of Intent submission (October 16, 2020, extended)
• Closure of question and answer period (October 23, 2020, extended)
• Full Application and processing fee submission (November 27, 2020)
• Evaluation (December 2020)
• Interviews (January 2021)
• Official Designation of Host City by the EEF (February 2021)
sde23 >> webinar 16_10_2020 17processing & other fees
• processing (application) fee € 5 000 to be paid by each applicant prior
to the evaluation process, upon submission of Full Application.
• cooperation fee € 50 000 to be paid by the designated Host City
upon announcement of the Provisional Designation.
• stewardship service fees € 16 000* to be paid monthly to the EEF
for the duration of the designation as Host City. (* definitive fee TBD)
sde23 >> webinar 16_10_2020 18e_ sde21 specificity… going urban
urban renovation and mobility
communication, education and social awareness
affordability and viability
illustration courtesy sde21
sde21 >> webinar 16_10_2020 19sde21 architectural focus
SDE21 competing Teams have chosen between the following urban situations:
1_ renovation and extension of existing buildings
2_ closing gaps in the urban fabric
3_ renovation and addition of a storey
Teams are contextualising one of these three situations
in either Wuppertal or in their city of origin.
sde23 >> webinar 16_10_2020 20sde23 specificity
• respect the aforementioned values
• contribute to a positive evolution of the SDE
• propose variations on the Competition
parameters that can reflect physical, geographical,
socio-economic and cultural attributes
• student driven, student-powered
• multi-disciplinary
• based on ten contests
• driven by learning by building
• positioned as a public, international event
• active in implementation of diversity, equity and inclusion
• focused on replicable innovation
• aligned to social awareness and outreach
• resource responsible
• attentive to technology, both new and established
• science-applied
• workforce and market directed
• impactful for all stakeholders
sde23 >> webinar 16_10_2020 21f_ sde23 organiser requirements
sde21 >> webinar 16_10_2020 22sde23 organiser requirements
• ensure a fair Competition and a safe event
• conscientiously align Rules to reflect the specificity of the Host City concept
• provide an compelling demonstration for consumers and the media
• identify and provide a proper venue for the Solar Decathlon Europe Competition
• leverage the collaboration of sponsors to expand the impact of the SDE
• drive an active, successful sponsorship program
• facilitate and coordinate communication with the EEF, university Teams, sponsors
• engage in joint tasks with the EEF
sde23 >> webinar 16_10_2020 23sde23 organiser work packages
Responsibilities and work packages overview:
• Project Management
• Competition Management
• Infrastructure Management
• Event Production
• Communication Management
• Sponsorship Management
• Scientific and Educational Outreach
This section is fully described in the
Call for Cities, page 11, section 1.11
sde23 >> webinar 16_10_2020 24sde23 structure & divisions
sde23 >> webinar 16_10_2020 25digital processes
• promote modern technologies for resource responsible buildings and construction
• inspire innovation in the design, assembly and management of buildings
• use digital apps supporting efficient, long-lasting info about buildings and cities
• implement digital submission and review processes that employ BIM technologies
• manage BIM models of the individual Team’s houses as well as the Solar Village
• use a common platform, leveraging BIM to streamline review process
• enable property technologies (prop-tech) for productivity and marketability
sde23 >> webinar 16_10_2020 26impact assessment
• provide an evaluation and impact assessment
of the Competition and public showcase
• draw on feedback from staff, sponsors, Host City admin and student participants
• include economic impact of Competition event
• consult with previous and other Solar Decathlon
participants and Organisers to gain insight
• impact assessments reveal media impressions; visitor statistics; social media
activity, education and institutional outreach; industry involvement
• sponsorship engagement, workforce involvement, local / regional /
national economic stimulus, etc.
sde23 >> webinar 16_10_2020 27g_ sde23 site requirements
sde21 >> webinar 16_10_2020 28basic site steps
• identify a location / venue for the SDE23 Competition event
• provide a map, photo, image and other graphics for insight
• refer to and compare with previous editions
sde23 >> webinar 16_10_2020 29location venue requirements _i
• located in a European Union member or candidate member country
• provided with a minimum size of 3 hectares, preferably 4-5 hectares,
with a rectangular configuration and east-west orientation
• available for at least 44 continuous days
in the past, the event has been held June / July or September / October
• accessible 24 / 7, allowing student Teams and staff to work,
around-the-clock 24 / 7, if necessary
• free of or having limited restrictions on construction noise
• clear of overhead power or communication lines of any kind
sde23 >> webinar 16_10_2020 30location venue requirements _ii
• enables the securing structures (houses, tents, etc.)
to the ground with stakes, weights or other means
• accessible to construction vehicles, including semi- and flat-bed trucks
of up to 4,8 m. wide, 20 m. long, 4,8 m tall, and 60 tons
• equipped with waiting spaces for trucks and special transports
close to the site to organise vehicles flow
• equipped with parking lots spaces for Organisation,
VIP and public, complementary or alternative public transport lines
• accessible to a hardscape or paved surface for ten to fifteen cranes
rated up to 160 tons, with sufficient working space for them
• please refer to the Call for Cities for the complete list
sde23 >> webinar 16_10_2020 31site operation requirements
• internet access, with strong bandwidth for Competition and public needs
• public transit and public parking to support the projected number of attendees
• potable water and sanitation to support daily attendees
• media access to all major networks
• aesthetic surroundings
• food and amenities to support the attendees
• emergency services support and on-site medical assistance
• lodging in proximity
sde23 >> webinar 16_10_2020 32h_budget
sde21 >> webinar 16_10_2020 33h_budget
The Host City is expected to have an available estimated budget
of € 10M - 12M Euro (depending on the breadth and scope of the SDE23 edition)
to host the Solar Decathlon Europe Competition event.
Proposals based on smaller budgets will be considered,
provided that these can realistically meet the selection criteria.
Selection criteria will be based on the feasibility of the proposed budget,
the way in which the budget meets the scheduled activities, the proposed
project development, and the fundraising contributions to the overall budget.
sde23 >> webinar 16_10_2020 34costs
The costs of hosting, production and implementation
the Solar Decathlon Europe will be borne by the Prime Applicant.
Cost sharing among consortia with support from sponsors,
governments and other entities must be made transparent
to the EEF. In the case of a consortium application,
a cost sharing agreement will be included by Prime Applicant
on behalf of consortium partners.
sde23 >> webinar 16_10_2020 35i_application compliance
sde21 >> webinar 16_10_2020 36compliance
Letters of Intent and Full Applications must meet compliance criteria
listed in the Call for Cities document, or they will be considered noncompliant.
Please send compliant Letters of Intent, and complete Full Applications,
through the indicated email address.
Formatting requirements are listed in Section 2.0 (starting on page 23)
of the Call for Cities document.
sde23 >> webinar 16_10_2020 37eligibility
Applicants should be from the Schengen area, the European Union,
or the European Economic Area. These includes countries that are part of the
European Union, candidate countries to the EU, and countries closely associated
with the European Union. This includes Switzerland, United Kingdom
and the countries mentioned on the following website:
https://europa.eu/european-union/about-eu/countries_en
Applicants can be individuals, legal entities, governments and consortia of any
number of these. Consortia should be represented by a Prime Applicant.
sde23 >> webinar 16_10_2020 38control number & deadlines
A Control Number will be issued when an applicant begins the application process
through an email to: application@energyendeavour.org. Please include this control
number with all application documents.
Applicants are strongly encouraged to submit Letters of Intent and Full Applications
as earliest in advance of the submission deadline. Once the application is submitted
to the EEF, applicants may revise or update their application until the expiration of
the applicable deadline.
sde23 >> webinar 16_10_2020 39letters of intent
• project title
• prime applicant organisation
• organisation type
• percentage (%) of effort contributed by the Prime Applicant
• project team (including consortium partners and a list of team members)
• other project participants
• thematic focus for the next Solar Decathlon Europe
• proposed Dates for the SDE23 event
• abstract – 400 words
• signature by an authorised person representing the Prime Applicant
See Section 2.2 on page 25 of the SDE23 Call for Cities
sde23 >> webinar 16_10_2020 40j_full application requirements
sde21 >> webinar 16_10_2020 41full application documents
Full Applications based on the following requirements
and consist of four key documents.
• 1_ Project Description (30-page limit, PDF format)
• 2_ Project Finance: Budget and Fundraising (Microsoft Excel format)
• 3_ Summary/Abstract for Public Release (1-page limit, PDF format)
• 4_ Summary Slide (1-page limit, PDF format)
Please see Section 2.3.1 on page 26 of the SDE23 Call for Cities document.
sde23 >> webinar 16_10_2020 421_ project description
Project description (30-page limit, PDF format)
CVs and Letters do not contribute to the page count.
It consists of:
• a_ Cover Page
• b_ Project Overview
• c_ Technical Description
• d_ Workplan
including Risk Management Plan
• e_ Technical Qualifications and Resources
See Section 2.3.2 on page 26 of the SDE23 Call for Cities document.
sde23 >> webinar 16_10_2020 431_(d) project description: workplan
The Workplan should contain the following information:
• i_ Project Objectives
• ii_ Technical Scope Summary
• iii_ Work Breakdown Structure
• iv_ Strategic Management Plan
• v_ Project Schedule
• vi- Milestone Summary
• vii_ Go / No Go Decision Points
See Section 2.3.2 D on page 28 of the SDE23 Call for Cities document.
sde23 >> webinar 16_10_2020 441_(d)i workplan_ project objectives
• statement of the goals and objectives of the project as well as expected outcomes
• indication of how new features of the SDE23 format will relate
to the existing format, objectives and values of the SDE Competition
• brief description of any proposed evolution in the ten SDE contests
• outline of implications that could affect the Competition process
• aligned responses to the SDE(23) Rules
architecture_ engineering & construction_ energy performance_ communication, education & social awareness_ innovation_
affordability & viability_ sustainability_ comfort_ house functioning_ urban mobility
The SDE23 Rules are governed by the EEF, which holds the authority of the Rules.
Please see page 28 of the SDE23 Call for Cities document.
sde23 >> webinar 16_10_2020 451_(d)iv workplan_ risk management
• timeline and strategies for scheduling
• budget and fundraising plan
• alternative scenarios in case of funding failure
• identification of stakeholders and corresponding impact on stakeholders
• identification of risks or threats and corresponding contingency plans
• strategy for team acquisition and training
• communication strategies, especially those to offset risks
Please see page 29 of the SDE23 Call for Cities document.
sde23 >> webinar 16_10_2020 462_ project finance
The Project Finance: Budget and Fundraising Workbook documents
with three key items: budget required; funding sources and fundraising;
and the finance timeline for both.
• total budget
• funding sources and fundraising
• project costs
• workplan and timeline
See Section 2.3.3 on page 31 of the SDE23 Call for Cities.
sde23 >> webinar 16_10_2020 473_ summary / abstract
Applicants are required to submit a one-page summary / abstract of their project.
This will be a self-contained PDF identifying:
• project title
• summary of the proposed activity suitable for dissemination to the public
• name of the Prime Applicant, Project Director / Lead Person
• objectives of the project, distinguishing factors
• description of the project, including methods to be employed
• potential impact of the project (e.g., social, economic, environmental)
• major participants (for collaborative projects)
• one page with three images / visuals
See Section 2.3.4 on page 32 of the SDE23 Call for Cities
sde23 >> webinar 16_10_2020 484_ summary slide
Applicants will provide a single slide summarising the proposed project,
submitted in PDF format. This slide is used during the evaluation process.
The Summary Slide requires the following info:
• project title
• Prime Applicant, Lead Person, and key consortium partners (where applicable)
• contact email
• project’s key idea / one-sentence mission statement
• fundamental technology point and its impact
• proposed project goals
• key graphic (illustration, image or other)
See Section 2.3.5 on page 32 of the SDE23 Call for Cities document.
sde23 >> webinar 16_10_2020 49k_eef team & stewardship services
sde21 >> webinar 16_10_2020 50eef core & advisory
The Energy Endeavour Foundation consists of a core team of highly qualified
professionals with senior SD(E) organisational and management experience,
including the EEF Director, senior SDE Rules Official, Analytics Officer,
Editorial Officer and Communications Officer. The EEF engages
the professional services of senior C-level advisors and chartered accountants.
• buttressed by supervisory EEF Board of Directors
• supported by SDE Council of Experts
• provides extensive advisory, including SDE brand management and alignment
• extends up-front sustainable management protocols
• provides tested and proven tools, systems and processes for work-packages
required in hosting the SDE Competition
sde23 >> webinar 16_10_2020 51eef as lighthouse
The Energy Endeavour Foundation is dedicated to the legacy and respectful
continuity of the SDE, and is committed to a fruitful and inspiring collaboration
with the upcoming SDE23 Host City and its Organisers.
• consistency
• transparency
• support, recommendations
• quality assurance
• trusted guide
• source of operational and sustainable assets and resources
• impartial voice
• continued counsel of worldwide SD legacy reps
sde23 >> webinar 16_10_2020 52l_criteria for selection
sde21 >> webinar 16_10_2020 53criteria for selection
Proposals will be scored and ranked by qualified reviewers, all experts
in fields related to Solar Decathlon Europe initiatives. The following criteria
will be used in the comprehensive evaluation of all applications:
Criterion 1_
Strategic, Technical and Logistical Approach (weight: 50%)
Criterion 2_
Implementation Approach (weight: 20%)
Criterion 3_
Roles, Responsibilities, Capabilities, Knowledge,
Experience and Partnerships (weight: 30%)
sde23 >> webinar 16_10_2020 54criterion 1_ strategic,
technical & logistical approach
• quality and rationale of the evolution in the Competition format and focus
• quality of the applicant’s logistical plan to host an event of this size and scope
• adequacy of the venue and quality of the site characteristics
• effectiveness of the existing transportation infrastructure
• transparency in motivational factors for the Host City to host the SDE23
• the capabilities of the Prime Applicant and the proposed team
• degree to which the proposed consortia/team has the ability to address
all aspects of the proposed work and Competition venue
• level of participation by project participants
sde23 >> webinar 16_10_2020 55criterion 2_
implementation approach
• clarity in the definition of objectives and appropriateness
of a preliminary strategic management plan
• a clear communication strategy
• a credible budget (including funding sources), and fundraising strategy
• a thorough proposal for a project implementation plan
• degree of economic and other impacts on the host community
• viability of the Solar Decathlon Europe in the Host City’s plans
to improve energy efficiency and reduce its carbon footprint
• benefit of a plan to engage local university, research / academic communities
sde23 >> webinar 16_10_2020 56criterion 3_ roles, responsibilities,
capabilities, experience, partnerships
• appropriateness of organisational structure and partnership agreements
• specific kinds and number of partnerships for the Solar Decathlon Europe
• level of support from state, regional, and local government and city authorities
• comprehensiveness of plans and resources for providing volunteers
• appropriateness of the qualifications of the proposed Project Director
and those of the proposed Competition Director
• indication of commitment, budgetary or otherwise,
to the significant implication of experts with senior SD(E) experience
• demonstration of human resources
sde23 >> webinar 16_10_2020 57other selection factors
• level of industry involvement and demonstrated ability
to commercialise energy or related technologies
• link to European and national energy policies
• technical, market, organisational, and environmental risks
associated with the project
• innovative ideas for post-Competition ‘second life’ of participating houses
• climate and aesthetic considerations
• innovative ideas for marketing, communication and / or promotion of the event
that will increase the effectiveness, outreach and social awareness of the even
• the degree to which the proposed project will advance the goals of the
United Nations sustainable development goals
sde23 >> webinar 16_10_2020 58evaluation & designation timeline
m_
sde21 >> webinar 16_10_2020 59key dates & designation timeline
• 14 _ 07 _ 2020 official announcement
• 16 _ 10 _ 2020 webinar
• 16 _ 10 _ 2020 letter of intent due (extended)
• 23 _ 10 _ 2020 online Q & A close (extended, answers within 1 week)
• 27 _ 11 _ 2020 full application due
• 27 _ 11 _ 2020 jury review process until 18 _ 12 _ 2020
• 08 _ 01 _ 2021 notification Intent to Designate
• 21/22 _ 01 _ 2021 interview (tbd)
• 29 _ 01 _ 2021 Provisional Designation (tbd)
• 22 _ 02 _ 2021 Official Designation Host City (tbd)
sde23 >> webinar 16_10_2020 60questions reminder
Send questions to questions@energyendeavour.org
as soon as possible!
sde21 >> webinar 16_10_2020 61contacting the eef
Requests for a Control Number
to submit Letters of Intent and Full Applications
should be sent to application@energyendeavour.org
Questions regarding this document
and processes should be sent to
questions@energyendeavour.org
sde23 >> webinar 16_10_2020 62S T E W A R D E D BY T H E E N E RGY E N D E AVO U R F O U N DAT I O N
Thank-you!
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