VENDOR AND EXHIBITOR APPLICATION - SIERRA COLLEGE NATURAL HISTORY MUSEUM
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~~ SIERRACOLLEGE
NATURALHISTORY
MUSEUM
VENDOR
AND EXHIBITOR
APPLICATION
SIERRA COLLEGE NATURAL HISTORY MUSEUM
SIERRACOLLEGE
NATURALHISTORY
MUSEUM
Vendors and Exhibitors,
SCNHM is excited to announce that we are resuming our annual Dinosaur Day and Science Fest! Thank you
for supporting Sierra College Natural History Museum’s signature community event in years past. We are
grateful for your passion regarding conversational science, critical thinking, and natural history programming.
Additionally, we are excited to observe your creativity and enthusiasm as you engage our visitors through
S.T.E.A.M. (Science.Technology.Engineering.Arts.Math.) initiatives! Your participation in this annual
community event and Museum fundraiser is integral to the success of the Museum’s principal mission of
sparking curiosity and understanding of your natural world.
Obviously, the past two years of global pandemic have decidedly changed the operations/logistics of the
festival. We appreciate your patience and grace as we present a pandemic-influenced version of our long-
standing Dinosaur Day; it will be slightly different than other years, but fantastic never the less!
At a Glance:
• The event is scheduled for Sunday, May 1, 2022. There will be TWO ticket times for visitors to choose
from to accommodate social distancing/crowd management:
Morning Session (9am-12:30pm)
Afternoon Session (1pm-4:30pm)
In between the two sessions is a thirty-minute window for sanitizing and resetting your booth and for
vendors and exhibitors to eat lunch/have a break.
• In years past, we have offered live animal exhibitions, poster sessions/lectures, tours, physics and
chemistry demonstrations, paleontological digs, maker stations, and many other family-friendly activities.
This year, we will be expanding our outside event footprint on campus for safety and District protocol
compliance. We also plan to minimize the scale of SCNHM offerings to better focus on our guest exhibitors’
contributions. Therefore, we will not be offering Planetarium Shows this year.
• Our Dinosaur Day Festival keeps growing and has become a regional draw for visitors; in years past we
had 3,000-4,000 visitors. This year we are planning for 1,500 visitors per session, for a total of 3,000
participants.
• This event will be both a Sierra College District and public event; therefore it will be widely publicized
(television, radio, flyers, e-mailings, newspapers, social media, etc.) throughout the region.
• We enthusiastically invite local organizations, agencies, businesses, and individuals to share in our
common goal of supporting S.T.E.A.M. (Science Technology Engineering Arts Math) scientific
dialogue within our community.
• Our overarching objective for this event especially this year, is to demonstrate the impact that science has
in our daily lives. Other objectives include increasing enthusiasm for science content, inviting critical
thinking, and inspiring passion for natural history. For that reason, each exhibitor will be encouraged
to provide a hands-on activity that coordinates with our subject matter. SCNHM will provide disinfecting
wipes and paper towels for sanitizing such hands-on manipulatives.
• Non-profit organizations are invited to participate as exhibitors, and fees are waived. Application is still
required.
• Business, for profit organizations, and agencies that intend on doing commerce/retail sales on site
are required to submit a completed application, as reviewed by the DinoDay Committee. After approval by
the Dinosaur Day Committee, vendors will pay a $50 fee.
The following checklist will provide valuable insight that you might find helpful while serving as a Dino Day
vendor or exhibitor:
Dino Day 2022 Check List
Sunday, May 1, 2022
Event Time: 9:00 am to 4:30 pm
1. CHECK-IN & PARKING
Check-in and set-up time is from 7:00am – 8:30am on Sunday, May 1, 2022
• Exhibitors: Please arrive on campus early enough to provide yourself ample time for booth or activity
set-up. The event is open to the public starting at 9:00am and gates close at 4:30pm. Museum staff will
be on site, extra early to assist in you in locating your vendor space.
• Food vendors: Set-up at the time that best meets your concession schedule beginning at 7:00am.
Food vendors may park their personal vehicles in a parking lot to be determined. Campus is currently under
construction, and we will know definite parking and exhibition areas come April. Food truck parking
spots will be designated in Lot ________(to be determined); they will be located close to picnic areas to
encourage sales.
Exhibitors (non-food/non-sales) will unload and park in Lot S.
2. DIRECTIONS TO SIERRA COLLEGE
Sierra College Natural History Museum is located in the science building on the west side of the Rocklin
Campus in the heart of Sewell Hall. (Note that map apps on your phone may redirect you to the opposite side
of campus near the stadium.)
From Auburn/Grass Valley: Take Interstate 80 towards Sacramento. Exit Sierra College Blvd #109. Turn right onto
Rocklin Road. Turn right at the red light on to El Don. Turn left on Science Museum Drive.
From Placerville: Take Interstate 50 towards Sacramento. Turn right on exit #21 Hazel Avenue. (Hazel becomes Sierra
College Blvd.) Turn left onto Rocklin Road. Turn right at the red light on to El Don Drive. Turn left on Science Museum
Drive.
From Sacramento: Take Interstate 80 towards Reno. Exit Sierra College Blvd #108. Turn right onto Rocklin Road. Turn
left at the red light on to El Don. Turn left on Science Museum Drive.
3. CAMPUS SECURITY
Security services are located at Building X-T at the West entrance, should you need their assistance. Extra
event security will be making rotations during Dinosaur Day, as well.
4. PARKING PERMITS
Sierra College parking permits ARE NOT required for this event. Please see Section 1. for parking locations.
5. EVENT CLEAN-UP
Vendors and Exhibitors are expected to close their booths or activity/demonstration at 4:30pm. Clean-up lasts
until 7:00pm. Should you need assistance boxing or loading, please let a Museum Staff person know and we
will assist you.
6. CULTURE OF LEARNING & COMMUNITY LEADERSHIP
As part of SCNHM’s culture of learning and best museum practices, Dinosaur Day Exhibitors are expected to
provide/support family friendly, engaging verifiable scientific dialogue.
Dinosaur Day Vendors are expected to sell merchandise that runs parallel to the mission and objectives of the
Sierra College District and Museum. We respectfully request that vendors not sell items that conflict with
SCNHM DinoStore sales: official DinoDay t-shirts and other marketing merch,
fossil/rocks/shells/geodes/minerals, etc…
Prohibited items for resale include drugs, medicine, or pharmacopeia; firearms or weapons; and fireworks.
As we are also serving as an example to our community regarding natural history and environmental
stewardship, all participants are encouraged to exercise conservation practices and ecological awareness, if
applicable/possible. (i.e., minimizing footprints in packaging or materials, selling sustainable or
ethically/ecologically sourced merchandise, promoting environmentally positive activities or demonstrations,
etc…)
7. FACILITIES APPLICATION
All Vendors and Exhibitors are required to complete the yellow highlighted sections of the attached Sierra
College Facilities Application from the “Applicant & Organization” section forward. Please be mindful of the
Certificate of Liability and Additional Insured Endorsement requirements as well.
***This year, Exhibitors and Vendors’ applications will be reviewed by the Dinosaur Day Committee. After
-
approval by the Dinosaur Day Committee, vendors will pay a $50 fee.***
Don’t forget to attach the highlighted documents to your application as the Dinosaur Day Committee
will review only completed applications for approval!
8. FEEDBACK
To ensure the BEST visitor experience and overall Museum practices for this event, we will offer your
organization/business an event survey (paper or link to online survey). We encourage you to offer us
constructive ways of improving Dinosaur Day and Science Fest, as well as any praise that we might be able to
share with our outstanding event planning team.
If you have any further questions, please give us a call or email. Thanks again for your participation. We
appreciate you being here.
8. COVID-19 PROTOCOLS AND PUBLIC HEALTH MEASURES
To ensure the safety of our Museum visitors, as of time of this publication, SJCCD has in place a mask
mandate whereas masks are required by all Dinosaur Day and Science Fest participants, volunteers, vendors,
exhibitors, and visitors over the age of two years. This includes all Sierra College campus buildings and outside
festival areas that do not allow for social distancing. Failure to do so will result in disqualification to participate
in the event.
Should local public health officials and/or Sierra College administration make changes or revisions to the
current approved Covid-19 safety protocols, SCNHM and all affiliated Dinosaur Day participants will adhere to
those guidelines as effective as of event day, May1, 2022. Any major changes in health guidelines and
protocols will be communicated from the Museum Office and Marketing Department prior to event day.
9. EVENT CANCELLATION/CRITICAL DECISION DATE
Over the past two years, we’ve experienced such a rollercoaster in pandemic life: fluctuating Covid-19 infection
cases, ebbing state health measures, and subsequent virus variants wreaking havoc in our community.
Schools have closed, schools have reopened; residents have quarantined/stores have cloistered, and
businesses have now resumed services with safeguards in place. Currently, the projections for May 2022 look
favorable for the Museum to host this outdoor science festival. However, should an infection spike, new
variant, or some other related public health situation unfold prior to the event day that the District deems
unsafe to proceed, the Museum and SJCCD will make a critical decision to cancel no later than April 15, 2022.
Should that happen, vendor fees will be reimbursed in full, as will ticket sales.
Sincerely,
Rachael Greve Casey Brown
Director SCNHM Museum Events Chair
CONTACT US:
916-660-7923 (Rachael’s Office)
916-660-7943 (Casey’s Office)
rgreve@sierracollege.edu or bbrown1@sierrcollege.edu
****Deadline to register as Dinosaur Day vendor or exhibitor is APRIL 1, 2022****
r:.mscNHM
~~ SIERRACOLLEGE
NATURAL
HISTORY
MUSEUM
DINOSAUR DAY AND SCIENCE FEST
May 1, 2022
APPLICATION TO RESERVE SPACE DURING DINOSAUR DAY AND
SCIENCE FEST ACTIVITIES – SIERRA COLLEGE ROCKLIN
Name of Organization/Business:
Briefly describe your organization/business and how it supports science education, as well as
the S.T.E.A.M. activity or demonstration that you will be offering. This year’s theme is
“Extinction: Rise of the Ice Age” and highlights the Pleistocene.
Contact Person(s):
Address:
Telephone: Fax:
Email:
• Table needed for exhibit? □Yes □No
• Canopy/tent needed for exhibit? □Yes □No
(We will provide as many as possible, but if you can bring your own, it would be helpful)
• Electricity needed for exhibit/booth? □Yes □No
Email or FAX this application to us at:
Sierra College Natural History Museum
5100 Sierra College Blvd.
Rocklin, CA. 95677
FAX: (916) 630-4501
rgreve@sierracollege.eduDeadline to register as Dinosaur Day vendor or exhibitor is April 1, 2022.
Sierra College Natural History Museum
SIERRA 5100 Sierra College Blvd., Rocklin, CA95677
(916) 660-7923
COLLEGE www.sierracollege.edu
INDEMNIFICATION & HOLD HARMLESS AGREEMENT
THIS AGREEMENT, made this_____day of_____________, 2022, by and
between Company/Organization/Name ______________________________and
the Sierra Joint Community College District.
WITNESSETH:
The Organization/ Name_________________________________(hereafter
referred to as Participating Organization) will be participating in Dinosaur Day and
Science Fest located on the Sierra College Campus at 5100 Sierra College Blvd,
Rocklin, CA, 95677 on May 1, 2022 during the hours of 7:00am to 6:00pm (PST)
for the purpose of participating as Sierra College Natural History Museum Dinosaur
Day and Science Fest organization.
Participating Organization to defend, indemnify, and hold harmless the Sierra Joint
Community College District, its Board, officers, agents and employees from all
losses, costs, and expenses arising out of any liability or claims of liability for
personal injury, bodily injury to persons, contractual liability and damage to
property sustained or claimed to have been sustained arising out of activities of
Participating Organization its subcontractors, or those of any of its officers, agents,
or employees, whether such act is authorized by this Agreement or not; and
Participating Organization shall pay for any and all damage to the property of the
District, or loss or theft of such property, done or caused by such persons.
Sierra Joint Community College District assumes no responsibility whatsoever for
any property placed on the premises. Participating Organization further agrees to
waive all rights of subrogation against the Sierra Joint Community College District.
The provisions of this Agreement do not apply to any damage or losses caused
solely by the negligence of the Sierra Joint Community College District or any of
its agents or employees.
Participating Organization:
________________________________________________________________
Signature
________________________________________________________________
Name & Title
District Representative:
________________________________________________________________
Signature
________________________________________________________________
Name & TitleUse of Facilities
Application &
Agreement SIERRA COLLEGE I I
Facilities & Operations ● 5000 Rocklin Road ● Rocklin CA 95677
~ /
Ph 916-660-7655 | facilities01@sierracollege.edu
Facility & Event
TODAY’S DATE SITE OF USE
X□Rocklin Campus □ Nevada County Campus
APP. MUST BE SUBMITTED AT □ Roseville Gateway Center □ Tahoe Truckee Center
LEAST 10 DAYS BEFORE EVENT
FACILITIES REQUESTED
TBD
DATE(S) REQUESTED DESCRIPTION OF ACTIVITY
05/01/2022 DINOSAUR DAY 2022
SETUP STARTING TIME EVENT STARTING TIME EVENT ENDING TIME CLEANUP ENDING TIME
7AM 9AM 4:30PM 6PM
HOW MANY PARTICIPANTS HOW MANY SPECTATORS WILL YOU CHARGE ADMISSION IF YES, HOW MUCH PER
EXPECTED? EXPECTED? OR ASK FOR DONATIONS? PERSON?
□ YES □ NO
200 3000 ✔
NAME OF PERSON-IN-CHARGE WHO WILL BE PRESENT AT THE EVENT CELL PHONE OF PERSON-IN-CHARGE
Rachael Greve, SCNHM Director I 512-709-8559
Applicant & Organization
Your name Your title
I
ORGANIZATION NAME ORGANIZATION ADDRESS, CITY, STATE, ZIP
I
DAYTIME PHONE FAX CELL PHONE
I
YOUR EMAIL ADDRESS DRIVER LICENSE NUMBER
ORGANIZATION WEBSITE ADDRESS IS YOUR ORGANIZATION NON-PROFIT? IF YES, ENTER IRS NON-PROFIT ID #
I □ YES □ NO
Special Setups & Services
ARE YOU REQUESTING ANY SPECIAL SETUPS OR SERVICES? □ YES □ NO IF NO, SKIP THIS SECTION
SPECIFY HOW MANY OF EACH ITEM YOU ARE REQUESTING?
_____ 6 FT FOLDING TABLES _____ FOLDING CHAIRS _____ OTHER _____________________________________________________
Will you be serving or selling food? □ YES □ NO IF YES, please see Amanda Mellett for details, exclusions apply.
SPECIFY ANY OTHER SPECIAL SETUP, FURNITURE ARRANGEMENT, ETC. BE SPECIFIC, ATTACH SKETCH IF NECESSARY
□ SKETCH ATTACHED
District Approvals for Use of Facilities OFFICE USE ONLY
INITIALS POLICE SERVICES INITIALS PE & ATHLETICS INITIALS DIVISION DEAN
□ APPROVED OFFICERS □ APPROVED □ APPROVED
□ DECLINED _______ REQUIRED □ DECLINED □ DECLINED
SPECIAL CONDITIONS OR RESTRICTIONS ESTIMATED CHARGES
□ CERTIFICATE OF INSURANCE APPROVING SIGNATURE (IF DECLINED DO NOT SIGN) DATE SIGNED
□ ADD’L INSURED ENDORSEMENT
□ EXEMPT STATUS VERIFIED I
Approval is contingent upon the applicant furnishing a Certificate of Liability Insurance in the amount of $1,000,000.00 along with an
Additional Insured Endorsement naming Sierra College as additional insured prior to event. Approval is revoked if this condition is not met.Soliciting & Sales MUST BE COMPLETED FOR ANY SALES OF GOODS OR SERVICES OR FOR ANY TYPE OF SOLICITING.
(SOLICITING INCLUDES APPROACHING OR PRESENTING OTHERS WITH A REQUEST OR PLEA, WHETHER ACTIVELY OR PASSIVELY.)
WHAT TYPE OF SOLICITATION OR SALES ARE YOU REGISTERING?
□ POST ANNOUNCEMENTS □ PETITION SIGNATURES □ SERVICE SALES □ PRODUCT SALES
□ VOTER REGISTRATION □ SURVEY/POLL □ RECRUIT TO WORK
□ OTHER (PLEASE SPECIFY)
WHAT METHOD OF SOLICITATION OR SALES ARE YOU REQUESTING?
□ POST ANNOUNCEMENTS □ PUBLIC SPEAKER □ HANDOUT TO PASSERS BY □WALK-UP TABLE
□ PRODUCT DEMONSTRATION □ CONCESSION STAND □ FREE SAMPLE GIVEAWAY
□ OTHER (PLEASE SPECIFY)
WHAT PRODUCTS OR SERVICES ARE BEING OFFERED?
WILL ANY SOLICITING OR SALES BE PERFORMED BY ANYONE WHO IS NOT A MEMBER OF YOUR ORGANIZATION? □ YES □ NO
IF YES, THE PERSON OR OTHER ORGANIZATION MUST COMPLETE THEIR OWN USE OF FACILITIES APPLICATION.
IS THIS SOLICITATION OR SALES IN CONJUNCTION WITH ANOTHER EVENT ON CAMPUS? □ YES □ NO
IF YES, WHAT EVENT?
DO YOU HAVE A BUSINESS LICENSE? □ YES □ NO
IF YES, ISSUED BY WHAT CITY OR COUNTY? _________________________________ LICENSE NUMBER? __________________________
District Approval for Soliciting & Sales OFFICE USE ONLY
Benefit exists? □ YES □ NO
Relates to mission? □ YES □ NO
Appears lawful? □ YES □ NO
Disrupts operation?
Risks harm/liability?
Conflicts w/operation?
□ YES □ NO
□ YES □ NO
□ YES □ NO
SPECIAL CONDITIONS OR RESTRICTIONS
I ~
I
APPROVING SIGNATURE (IF DECLINED DO NOT SIGN) DATE SIGNED
~
CONDITIONS FOR USE OF DISTRICT FACILITIES: FACILITY USER agrees that the District makes no representations or warranties as to the
condition of the facilities which the FACILITY USER is entitled to use, and FACILITY USER agrees to take such property and facilities ‘AS IS.”
FACILITY USER acknowledges that it shall be FACILITY USER’S responsibility and obligation to assure that the property and facilities are in proper
and safe condition to be used for the purpose anticipated; and FACILITY USER acknowledges that it shall be obligated to inspect such property and
facilities before they are used and to take affirmative steps where necessary to warn users or rectify hazards in order to prevent injuries to property
and persons. APPLICANT FOR FACILITY USE agrees to refuse the use of property if unsatisfactory conditions are not rectified prior to scheduled
use. FACILITY USER further acknowledges receipt of a copy of the District’s RULES AND REGULATIONS FOR USE OF FACILITIES. By the
applicant’s signature below, the FACILITY USER agrees to abide by all rules and regulations governing the use of the District’s facilities and the
conduct of all meetings. FACILITY USER further acknowledges that facility use is contingent upon full compliance with these rules as well as any site
rules specified by the site administrator.
ALL PERMISSIVE USERS, WHOSE USE IS NOT MANDATED BY THE CIVIC CENTER ACT, AGREE BY THEIR SIGNATURE BELOW TO HOLD
THE SIERRA JOINT COMMUNITY COLLEGE DISTRICT, ITS GOVERNING BOARD AND THE INDIVIDUAL MEMBERS THEROF AND ALL
DISTRICT OFFICERS, AGENTS AND EMPLOYEES FREE AND HARMLESS FROM ANY LOSS, DAMAGE, LIABILITY, OR EXPENSE THAT MAY
ARISE OUT OF, OR IN ANY WAY BE CONNECTED WITH, THIS FACILITY USE AGREEMENT. HOWEVER, THIS AGREEMENT DOES NOT
PERTAIN TO LOSSES OR INJURIES WHICH ARE THE RESULT OF THE SOLE NEGLIGENCE OF THE DISTRICT.
NOTIFICATION OF TAXABILITY OF POSSESSORY INTEREST: Pursuant to California Revenue and Taxation Code Section 107 et. Seq., the right
to possession of the property leased may subject the lessee to property taxation.
Applicant must submit this form to the Facilities & Operations Office ten (10) working days prior to the date of use to insure time for processing.
Applicant acknowledges that the District’s willingness to rent this facility is contingent upon approval by the Division Dean (if applicable) and by the
District Facilities & Operations Office. User will be mailed a copy of the Agreement for the Use of Facilities when permission is granted. A copy of the
agreement shall be carried by the user as proof of permission for facility use.
Approval is contingent upon applicant furnishing a Certificate of Liability Insurance in the amount of $1,000,000.00 along with an Additional
Insured Endorsement naming Sierra College as additional insured prior to event. Approval is revoked if this condition is not met.
APPLICANT AGREES TO ABOVE CONDITIONS:
APPLICANT SIGNATURE DATE SIGNED
APPLICANT NAME (PRINTED LEGIBLY) TITLE (PRINTED LEGIBLY)
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