TSS User Guides Full Frontier Declaration: Step-by-step guide - Published: February 2022 - Northern Ireland ...
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TSS User Guides
Full Frontier Declaration:
Step-by-step guide
Published: February 2022
OFFICIAL
Full Frontier Declaration: Step-by-step guide
Contents
1 Introduction.............................................................................................................. 2
2 How can I prepare for the FFD? ................................................................................ 18
3 Method of Payments................................................................................................ 21
4 Procedure Codes ...................................................................................................... 21
5 Moving Sanitary, Phytosanitary, and Controlled Goods ............................................ 22
6 Step-by-step walkthrough of the TSS FFD process ..................................................... 28
7 How do I edit/cancel my FFD once I have been told I have payment due? ................. 93
8 Getting a copy of your declaration ........................................................................... 95
9 I need to know more ................................................................................................ 96
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OFFICIAL
Full Frontier Declaration: Step-by-step guide
If there are any words or acronyms in this document that you don’t know, visit the Jargon
Buster or use the search tool on the Northern Ireland Customs & Trade (NICTA) website to
find a definition.
1 Introduction
1.1 What the Trader Support Service (TSS) will support on Full Frontier
Declarations (FFD)
There are three journeys on the Full Frontier Declaration (FFD) that the TSS Portal currently
supports:
• Great Britain (GB) to Northern Ireland (NI) movements
• GB and Rest of World (RoW) to NI movements by air into inventory linked locations
(Belfast International and Belfast City airports only)
Please note: For RoW to NI air movements to inventory linked locations, you must
complete an arrived FFD. TSS will not support other customs declarations for these
movements.
You must advise the airport ground handler to re-nominate to the TSS badge code ‘YOB’
to attribute the inventory record to your arrived FFD.
TSS does not support non-inventory linked shipments arriving by air.
• GB and RoW to NI movements by maritime (sea) into inventory linked locations (Belfast,
Warrenpoint and Londonderry ports)
For RoW-NI maritime (sea) movements to inventory linked locations, you can complete
an arrived FFD or a pre-lodged FFD.
To attribute the inventory record to your FFD you must complete an Inventory Claim
form via the TSS Portal.
TSS does not support non-inventory linked shipments arriving by maritime (sea).
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OFFICIAL
Full Frontier Declaration: Step-by-step guide
1.2 Introduction to the FFD Process
Note: Customs Agents acting on behalf of traders, whilst logged into TSS on their agent
account and having selected ‘representing a trader’ option, would need to follow the same
actions (unless otherwise stated) as those defined for traders throughout this guide when
submitting declarations for the trader. They have additional options when making payments
on behalf of the trader and these are explained in the How can I prepare for the FFD? section
of this document.
The TSS Full Frontier Declaration process has two steps:
• Entry Summary Declaration (ENS): required before goods move. TSS supports ENS
Declarations for all movements from GB to NI via Roll on Roll off (RoRo) ferry and air
inventory linked locations. TSS will not support ENS Declarations for maritime (sea)
movements or movements from RoW countries to NI; these must be completed outside
of TSS
The legal requirements are with the carrier, but a third party may lodge the declaration
for RoRo or inventory linked GB to NI movements as long as it is done with the carrier’s
consent. For more details on the TSS service offering, please view the Data guide: TSS
declaration data requirements on the NICTA website.
• Full Frontier Declaration (FFD): The FFD should be completed before goods move for
RoRo GB to NI in TSS. If the goods are moving RoW to NI by air or you are completing a
diversion entry from a special procedure into free circulation, the declaration must be
made as an arrived declaration. For maritime (sea) movements you can complete either
a pre-lodged or arrived FFD
1.3 Completing the FFD
The FFD will have to be generated separately from the ENS Declaration. The FFD must
account for all the customs data in one declaration (unlike simplified declarations). The
trader must ensure all the relevant data for the customs declaration is declared at this stage.
Important notice: Before submitting the FFD, you should ensure that you accurately
complete mandatory consignment and item level data. If you have not completed all
mandatory data, it will not be accepted and you will be notified that further information is
required.
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If you are using Card Payment through TSS (‘TSS DDA’), payment must be made to TSS
before you receive your FFD Movement Reference Numbers (MRNs).
For information about the data sets for each declaration type, please see guidance on the
GOV.UK website.
1.4 Submission of an FFD
Payment of charges: If payment is required, it is calculated once the FFD has been submitted
correctly. The methods of payments differ depending on whether you are pre-lodging an FFD
(completing the declaration before the goods move to NI) or you are doing an arrived FFD
(where the goods are present in NI and require clearance). Any payment of customs duties,
import Value Added Tax (VAT), and/or excise duties must be completed before the goods
can be granted customs clearance. The goods cannot be delivered to the final destination
without customs clearance. Please see the Payments: Step-by-step guide using TSS on the
NICTA website for methods of payments available for FFD.
For movements to air or maritime (sea) inventory linked ports and locations it is important
to note that any delays in customs clearance may result in increased charges that may be
incurred from the port or airport, such as ground handling, storage, or port charges. For
inventory linked air consignments, the party who asks for the consignment to be nominated
to the TSS badge code is responsible for these charges; for maritime (sea)
cargo/consignments, the party who claims the inventory record is responsible. You may
need to pay these charges in full before the consignment/cargo is released by the Temporary
Storage Facility (TSF) for collection. Having an account with the ground handler is the most
efficient way to pay these. If you are using an agent, most agents have this in place.
For both RoRo movements and movements to air or maritime (sea) inventory linked ports
and locations, you must monitor the declaration to ensure the closing of the declaration
after arrival and before delivery. Goods that have arrived will move into ‘Arrived’ status and
display the Tax Point after the goods are accepted. After a short dwell time, the declaration
will move into ‘Closed’ status once the goods have been customs cleared with the Clearance
Date / Time visible on the declaration.
Note for Air or maritime (sea) inventory linked ports and locations: If goods are arriving to
an inventory linked location, you must receive a collection note from TSS to ensure the cargo
has been released from any possible inventory holds. This will be accessed through the TSS
Portal.
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OFFICIALFull Frontier Declaration: Step-by-step guide
The declaration may move into ‘Post Arrival Hold’ status if the goods require further action
before customs clearance can be provided.
This guide is focused on how you can complete the FFD, by providing a step-by-step
walkthrough of the process.
1.5 FFD for RoRo movements from GB to NI
When goods are travelling to NI from GB by a truck that boards a RoRo ferry, the goods will
have to have a full declaration completed before the goods’ arrival at the port of exit. This
process is called pre-lodgement. For goods travelling by truck and ferry (RoRo), a visual
representation of the FFD process before the goods arrival is presented in Exhibit 1:
Exhibit 1: TSS Pre-lodged Full Frontier Declarations Process (RoRo only)
The use of a pre-lodged FFD will require input before the goods are moved into NI:
1. The customs declaration and payment of duty, tax, or excise (if applicable) will take
place before the goods can proceed into NI if you are using the TSS DDA (RoRo only),
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Customs Declaration Service (CDS) Cash Account or immediate payment by electronic
credit transfer.
2. For goods moving into NI via maritime (sea) inventory linked locations, you will need to
use your own DDA (ensuring your limits are sufficient), CDS Cash Account or immediate
payment by electronic credit transfer.
3. The goods will rely on Goods Vehicle Movement System (GVMS) for RoRo cargo to be
arrived in NI and to close the declaration. It will be important for hauliers to complete
their Goods Movement Reference (GMRs) correctly, by entering the two Movement
Reference Numbers (MRNs) from the FFD and the ENS, prior to proceeding to the
border. Both MRNs should be present on the GMR
1.6 FFD for air shipments to NI arriving at inventory linked locations
TSS supports air consignments arriving to certain inventory linked locations in NI from GB or
RoW. You must submit your customs declaration once the goods have arrived at the customs
clearance location. This process is known as an arrived declaration, and these customs
declarations must be completed as an arrived FFD.
Inventory-Linked Ports are airports or ports of entry that are linked to the HMRC customs
control systems. TSS supports declarations on an arrived FFD or consignments arriving by air
into inventory linked locations (Belfast International and Belfast City airports).
The consignments arriving to these locations are manifested and a unique reference is
created to identify the goods. For air movements to inventory linked locations this is called
an Inventory Consignment Reference (ICR).
The Inventory Consignment Reference (ICR) (for air) or Unique Consignment Number (UCN)
(for maritime (sea)) is used to link the inventory and declaration for inventory linked
consignments. The ICR reference is a mandatory field for all declarations where the method
of transport is ‘Air’. TSS does not support air shipments which are not inventory linked.
A customs declaration must be completed and customs released against the inventory
record to allow for the delivery of goods.
Completion of the ICR (for goods travelling by air only)
For inventory linked consignments arriving at Belfast International and Belfast City airports,
users must ensure the cargo is linked to the inventory record at the airport when submitting
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OFFICIALFull Frontier Declaration: Step-by-step guide
FFDs. The format of the field in the TSS Portal where this is completed is free text up to 25
characters. Please ensure the shed operator/inventory record controller has nominated the
inventory to the TSS badge.
Please call the TSS Contact Centre if you require assistance with your ICR.
On-screen guidance is available to explain what is required for the ICR. The formatting can
be as follows, depending on the shed operator, if a house air waybill (AWB) exists, or if the
cargo record has been split:
Airport Code (1 Letter), Shed Code (3 Letters and/or Numbers), AWB Prefix (3 numbers),
AWB (8 Numbers), House AWB (8 Numbers, 8 spaces if does not exist), Split Reference (2
Numbers, if exists).
When the cargo is moving via Inventory-Linked Ports, to NI from GB or RoW locations, an
arrived FFD must be completed after the goods have arrived at the destination where the
goods are to be customs cleared.
A visual representation for the FFD process after the goods’ arrival for air cargo is presented
in Exhibit 2:
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OFFICIALFull Frontier Declaration: Step-by-step guide
Exhibit 2: TSS Arrived Full Frontier Declarations Process (Air only)
1.7 FFD for maritime (sea) shipments to NI arriving at inventory linked
locations
TSS supports maritime (sea) cargo/consignments arriving to certain inventory linked ports
and locations in NI from GB or from RoW. You can either submit a pre-lodged FFD (where
the FFD is submitted before the goods arrive) or an arrived FFD, which is completed once the
goods have arrived at the customs clearance location.
Inventory-Linked Ports are ports of entry that are linked to the HMRC customs control
systems. TSS supports customs declarations for movements by maritime (sea) into inventory
linked ports and locations at Belfast, Warrenpoint and Londonderry ports.
Before starting your customs declaration, you must complete an Inventory Claim request.
This is to obtain the Unique Consignment Number (UCN) to be associated with your customs
declaration.
The consignments or cargo arriving to these locations are given a UCN once they have been
claimed to identify the goods at that particular location. The UCN is used to link the
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OFFICIALFull Frontier Declaration: Step-by-step guide
inventory record and the Full Frontier Declaration, which enables the goods to be cleared
through customs and released for collection.
Maritime (sea) Inventory Claim
Inventory records for maritime (sea) cargo and consignments are created in inventory
systems. A Community System Provider (CSP) provides an inventory system to the inventory
linked location (see GOV.UK overview for more details). CNS Compass and MCP Destin8 are
two CSPs who provide inventory systems for inventory linked ports and locations. The CSP is
determined by the final location of customs clearance and which CSP that inventory linked
location uses for their inventory records:
CNS (Community Network Services)
• TSS provides services to inventory linked locations at or associated with Belfast or
Warrenpoint
MCP (Maritime Cargo Processing PLC) Destin8
• TSS provides services inventory linked locations at or associated with Londonderry
Inventory records are created for goods arriving to inventory linked ports and locations to
identify the consignment or cargo at the location of customs clearance. An Inventory Claim
means TSS will be nominated as the clearing agent for that specific inventory record to allow
you to submit your FFD and obtain customs clearance for the goods.
Important Note: The importer or representative who requests the cargo to be nominated to
TSS is also responsible for any port and/or handling charges that may be incurred. TSS will
not be responsible for any charges associated with storage, demurrage, inspection, or any
port handling fees.
For all Inventory Claim requests through TSS you should complete and submit the Inventory
Claim form, which captures the details required to locate the correct inventory record. Step-
by-step instructions on how to complete the Inventory Claim form are detailed in Inventory
Claims through the TSS Portal section of this guide. After submission, depending on the
location and the CSP providing the inventory system, TSS will attempt to claim the inventory
record for you using the following methods:
• For all supported inventory linked locations using CNS Compass, TSS has built a robotics
system that will search for the inventory record with the information you have provided
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OFFICIALFull Frontier Declaration: Step-by-step guide
on the Inventory Claim. If the system cannot find a match, a case will be raised for an
agent to attempt a manual Inventory Claim
• For all supported inventory linked locations using MCP Destin8, a case will be raised for
an agent to attempt a manual inventory claim
After the inventory record has been successfully claimed, the UCN is attributed to the
inventory record in the TSS Portal. When you complete the FFD, you can link it to the
inventory record by selecting the appropriate UCN.
Once the goods are customs cleared and any holds have been resolved, the shed operator
can release the goods to you. Any ground, storage, or port charges that have been incurred
may also need to be paid before the goods are released, in accordance with the port or
shed’s operating procedures. Having an account with the ground handler is the most
efficient way to pay these. If you are using an agent, most agents have this in place.
When the goods have been successfully cleared and released by the shed, TSS will send you
a notification email informing you that you are able to collect the goods from the shed and a
link to the collection note, which will be attached to your Inventory Claim in TSS. Evidence
that the goods have cleared customs and that no inventory holds exist will be required by
the port or shed before the goods can be collected. This can be provided by presenting a
copy of the collection note if required.
A visual representation for the FFD process for maritime (sea) cargo arriving at an inventory
linked location is presented in Exhibit 3:
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OFFICIALFull Frontier Declaration: Step-by-step guide
Exhibit 3: TSS Full Frontier Declarations Process (maritime (sea) only)
1.8 Inventory Claims through the TSS Portal
For maritime (sea) inventory linked consignments arriving at Belfast, Warrenpoint or
Londonderry ports, users must ensure the cargo is linked to the inventory record at the port
when submitting FFDs. You or your agent should complete the Inventory Claim form on our
portal using the following process:
1. Navigate to the homepage by logging into the TSS Portal
2. Scroll to the bottom of the page to select Start a declaration
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3. On the next page trader will see Start an Inventory Claim
This will start a new Inventory Claim form. Mandatory fields are marked with an asterisk for
completion. To assist with the Inventory Claim some fields are not mandatory but do help
the system checks when claiming cargo.
4. The following fields will appear greyed out:
• A unique Local Reference Number (LRN) will be generated for your declaration and
added to the Inventory Claim form. This is a unique identifying reference for that
specific Inventory Claim
• The declaration Status field is read-only and will change to reflect the status of your
declaration. Please refer to the Data guide: TSS declaration data requirements on the
NICTA website for detailed data field guidance
• The Inventory Type will be set to maritime
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5. Complete the Container Number
6. Select the Final Destination Location Code from the drop-down menu. This should be
the final location of the goods where customs clearance will take place
7. Fill in the House or Master Bill of Lading number
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8. Add the Number of Packages to the Package Count field. This should match exactly to
what has been manifested in the inventory record and the total number of packages on
your commercial documents – this should reflect the smallest external packaging:
9. The following fields will appear greyed out and are not editable. These will be populated
once the inventory record has been successfully claimed:
• UCN - The Unique Consignment Number
• Date of Claim - The date that the inventory record is successfully claimed
The Linked Frontier Declaration Reference Number (LRN) field will be populated when
you have linked the inventory record to an FFD.
10. Choose the Load Type from the drop-down menu. The options for load type are as
follows:
• ‘FCL – Full Container Load – Cleared on Wheels’ – Where the cargo fills a whole
shipping container
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• ‘LCL – Less than Container Load – Offload Cargo’ – Where the cargo is not large
enough to fill a whole shipping container on its own and is combined with other
cargo to fill the shipping container (known as groupage)
• ‘Mix’ – A combination of cleared on wheels and offload cargo. Goods that have
been loaded on to a trailer and manifested within CNS
11. Select whether the goods are Cargo or Consignment from the drop-down menu:
• ‘Cargo’ = Full Load shipments
• ‘Consignment’ = Part Load shipments
• The Weight field is not mandatory but will assist in matching your Inventory Claim
to the inventory record. The gross weight should be entered in kilograms and needs
to include all packaging (but not the carriers’ equipment). The weight must match
the weight on the inventory record
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12. Once you have completed all mandatory fields and any optional fields that you choose
to complete you have the option to Submit, Cancel or Save your Inventory Claim form
13. Submit will start the Inventory Claim process using the information you have provided.
The method that TSS will use to claim the inventory record on your behalf is determined
by the location code you have entered in the Final Destination Location field as detailed
at the start of this section
• Cancel Inventory Claim - this will cancel your Inventory Claim request. Possible
reasons for cancelling include:
- Claiming the wrong cargo record
- Non-arrivals to port
- The customs declaration will be done outside of TSS. Please call the TSS contact
centre if you need assistance with re-nominating the inventory record to
another agent
14. Save allows you to save the information to complete another time.
15. Once you have submitted your Inventory Claim form you will see a confirmation
message displayed at the top of the screen:
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16. The Status of the Inventory Claim form will change to ‘In Claiming’
17. If your Inventory Claim is unsuccessful, the Status of the Inventory Claim will change to
‘Input Required’ and you will receive an email notification to advise you of this. You
should check that the information you have provided in the Inventory Claim form is
correct and resubmit your application. If you believe the information you supplied was
correct, please raise a case to resolve and an agent can assist to claim the UCN. They will
advise you once the inventory record has been claimed
18. TSS will send you an email notification if your Inventory Claim is successful. The Status
of the Inventory Claim will change to ‘Claimed’ and the UCN and Date of Claim fields will
be updated from the CSP (CNS or MCP). You then need to complete an FFD linked to the
inventory record to clear the goods through customs and release them from the
Temporary Storage Facility (TSF)
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2 How can I prepare for the FFD?
In order to prepare for the FFD, there are key steps you should undertake:
1. Ensure that you have the data required for completion of the FFD (see the Data guide:
TSS declaration data requirements on the NICTA website for more information)
2. Determine the commodity codes for the goods that you move. If eligible, you may want
to consider the grouping simplification (please guidance on how to Simplify your
customs declaration: group goods under one commodity code on the NICTA website)
3. Consider the mode of transport at the border:
• If the goods are moving by RoRo from GB to NI, you will require an ENS Declaration
to be done separately and a GMR completed
• If the goods are moving by air from GB or RoW locations to inventory linked
locations at Belfast International or Belfast City airports, you will require an
Inventory Consignment Reference from the shed operator or ground handler who
has manifested the cargo in the inventory system. An ENS will also be required for
the movement; TSS does not support ENS Declarations for goods arriving from RoW
locations
• If the goods are moving by maritime (sea) from GB or RoW locations to inventory
linked locations at Belfast, Warrenpoint or Londonderry ports (or associated
locations), you will require a Maritime Inventory Reference. This is also known as
the Unique Consignment Number and can be obtained by submitting an Inventory
Claim through the portal. An ENS will also be required for the movement; TSS does
not support ENS Declarations for maritime (sea) movements
4. Identify whether your goods are eligible for the preferential tariff. Please see the
government guidance on claiming preference and how to identify whether or not you
can claim preferential treatment under the relevant trade agreements: GOV.UK
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5. Apply for authorisation under the UK Trader Scheme if you are eligible and you can
identify that your goods are not ‘at risk’ (such goods do not incur tariffs, more details can
be found on the GOV.UK website), or alternatively claim a Customs Duty Waiver for
tariffs on your goods if they are ‘at risk’ (more details can be found on the GOV.UK
website). You should check if the EU tariff is zero to see if any duty would be due
For a step-by-step guide on options to minimise your tariff exposure and how to select
them in the FFD, including how to consider using preferential tariffs, the UK Trader
Scheme, and/or a Customs Duty Waiver on tariffs, please see this guide on tariffs on
goods movements into NI on the NICTA website. It is highly recommended you consult
this guidance, so you do not pay more than you need to.
6. Determine the procedure code and additional procedure code you are using for the
goods. Duty, import VAT, and/or excise duty relief can also be claimed depending on the
procedure and additional procedure codes applicable to your goods – for further
information, please see the section below on Procedure Codes and the Options to claim
duty relief or declare goods moving under a customs special procedure guide
7. You or your haulier will need to generate an ENS Declaration. For more details and
guidance regarding how to create an ENS Declaration, please refer to the ENS User
Guide on the NICTA website. TSS does not support ENS Declarations for maritime (sea)
movements or for goods coming from RoW locations - these should be completed
outside of TSS by the carrier
8. You can pay any applicable duty/charges through the following supported methods of
payments described briefly.
Note to traders and customs agents: For detailed information on how to activate/set-
up the various methods of payments please refer to the guide on Payments: Step-by-
step guide using TSS on the NICTA website.
• Trader DDA (‘Deferred Payment’ in the portal): duty deferment account owned by
the trader that allows the deferment of duty, import VAT, excise, and other charges.
No payment through TSS required.
Customs agents, when acting on behalf of traders through their TSS agent account,
will be able to use their own DDA as well as the trader DDA.
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• Card Payment through TSS: duty deferment account owned by TSS that allows the
deferment of duty, VAT, excise, and other charges. Payment will be required
before the goods move on a pre-lodged FFD
Note: You will only be able to use this method of payment on a pre-lodged FFD for a
RoRo journey but not on any other FFDs.
• CDS Cash Account (‘Cash Account’ in the portal): You may use your CDS Cash
Account set up via your CDS dashboard to pay duty, import VAT, excise, and other
charges. You must ensure that there are sufficient funds at the time of arrival.
Customs agents, when acting on behalf of traders through their TSS agent account,
will be able to use their own CDS Cash account here.
• Immediate Payment by Electronic Credit Transfer: Payments can be made by
electronic credit transfer direct to HMRC quoting a payment, which is only made
available and noted on the declaration once the FFD reaches the ‘arrived’ status.
Customs agents, when acting on behalf of traders through their TSS agent account,
will be able to use their own bank account to make an immediate payment by
electronic credit transfer, using the same payment reference shown on the
declaration
Note to traders and customs agents: Standing authority needs to be given to TSS to use
your DDA or CDS Cash account through your CDS dashboard to make payments. The TSS
EORI number required to authorise these methods of payment appears on your
company profile on TSS when completing the set up. Similarly, if using a customs agent,
traders will also need to give a standing authority in CDS to their elected customs agent
in TSS to use their DDA or CDS Cash account.
9. You may need to keep copies of the following paperwork ready to attach to the portal
at the time of filling in the FFD:
• Commercial invoice and other customs paperwork (i.e., packing list)
• Documents relating to Licensing/Prohibitions & Restrictions (if applicable)
• Preference supporting docs (if applicable)
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3 Method of Payments
If you use FFDs rather than the simplified journey, more options are available to pay for
customs duties, import VAT, and/or excise due. For a full list of methods of payments
available for FFD, please see guide on Payments: Step-by-step guide using TSS on the NICTA
website.
TSS supports security deposits with certain methods of payment. Security deposits will not
be supported when using the option ‘Card Payment through TSS’. A security deposit may be
required in certain situations, to secure quoted duties or tax types. Please see Appendix 1 of
the guide on Payments: Step-by-step guide using TSS on the NICTA website for a full list of
security deposits.
If you intend to lodge a security deposit, you must ensure you have sufficient funds to pay
the duties or tax types that are due via the appropriate method of payment.
TSS does not support security deposits to be triggered against the Card payment through TSS
(TSSs DDA) method. If your declaration triggers a security deposit on the TSS DDA, and you
did not expect one to be triggered, you should amend the declaration correctly such that
security deposit is not triggered again, and then proceed to make the payment using the
alternative methods of payment available for the declaration. If you expected one to be
triggered you must pay for that security deposit using an alternative method of payment of
your own as security deposits are not supported on Card payment through TSS method in
the portal.
As per CDS guidance on GOV.UK, when a security is due for the specific tax type, you must
declare document code ‘955D’ in the Document References tab on the declaration.
Failure to declare the document on the declaration may result in a delay in any future
repayment of the deposit.
4 Procedure Codes
Procedure codes and additional procedure codes are used to determine the reason the
goods are being moved to NI (also known as the procedure they are entering).
With the FFD, TSS supports declarations for numerous procedures which provide relief from
duty, import VAT, and/or excise goods. Special procedures supported include entry into a
private customs warehouse, inward processing, and temporary admission. This includes
where you hold full authorisation by HMRC.
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OFFICIALFull Frontier Declaration: Step-by-step guide
TSS also supports procedures that will allow you to discharge special procedures or enter
goods into other procedures.
If you are returning goods to NI, you can use returned goods relief procedures to get duty
and potentially import VAT relief by completing an FFD.
Please see the Data guide: TSS declaration data requirements or Options to claim duty relief
or declare goods moving under a customs special procedure on NICTA for guidance on which
procedure codes are supported by TSS, and how they are used within the TSS Portal.
5 Moving Sanitary, Phytosanitary, and Controlled Goods
When moving goods that may require licences, authorisations, or certificates on the FFD
journey, you should check if your goods are subject to other requirements from other
government agencies. Please consult the Northern Ireland Online Tariff tool on GOV.UK and
HMRC guidance before moving your goods.
Please note in case you are moving goods subject to sanitary and phytosanitary measures
(SPS), there are additional Trade Control and Expert System (TRACES) pre-notifications that
may be required to be submitted.
• Products of animal origin or fish
- Common Health Entry Document (CHED) completed in TRACES
- Illegal, Unreported and Unregulated (IUU) fishing catch certificate
- Notification to TRACES at least 24 hours in advance
• Plant, plant products, timber-based products
- Phytosanitary certificate
- Notification to TRACES at least 24 hours in advance
• Agri Foods
- CHED completed in TRACES (if appliable) and 24 hours pre-notification
- Private attestations for shelf-stable composite products
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For TSS, controlled goods requiring specific certificates/licenses are:
• Controlled goods requiring import licences
- Open or Specific Individual Import Licences (Firearms and nuclear materials)
- Drugs and drug precursors
• Excise Goods
- Licenses or authorisations (which are dependent of commodity code)
- Notify the Excise Movement and Control System (EMCS) if moving under excise duty
suspense or if required (see GOV.UK guidance)
• International conventions
- Convention on International Trade in Endangered Species (CITES)
- Kimberley Certificate
This list is not exhaustive. For a list of full license types for import, GOV.UK guidance.
5.1 TRACES NT
TRACES NT is the European Commission's multilingual online sanitary and phytosanitary
certification platform supporting the importation of animals, animal products, food and feed
of non-animal origin, and plants into the European Union and NI. Its main objective is to
streamline the certification process and all linked entry procedures, also to offer a fully
digitised and paperless workflow.
5.2 NI Authorised Points of Entry (PoE)
Consignments containing SPS goods must arrive via a NI Point of Entry (PoE) for the purposes
of SPS checks. These are the PoEs approved by the EU:
• Belfast Port
• Larne Harbour
• Warrenpoint Port
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• Foyle Port
• Belfast International Airport
Further details on the PoEs, their inspection facilities and the category of goods that may be
inspected at each of these facilities is available on the DAERA-NI.GOV.UK website.
For moving live animals, please refer to the guide on Live animal movements – Great Britain
to Northern Ireland on the NICTA webpage. They must report to a particular Border Control
Post (BCP).
5.3 Pre-Notification on TRACES NT
When moving SPS goods from GB to NI the person responsible for the consignment must be
registered and have access to TRACES NT to pre-notify the arrival of a consignment of goods
at a NI PoE. A guide to using TRACES-NT is available on the DAERA-NI.GOV.UK website.
The operator responsible for the consignment must pre-notify its arrival by completing PART
ONE of a CHED (Common Health Entry Document) on TRACES-NT 24-hours prior to its arrival
in NI. Instructions for pre-notifying the arrival of a consignment at a NI PoE is available on
the DAERA-NI.GOV.UK website.
Different CHEDs are required for different types of SPS products:
• CHED-A: for consignments of live animals (guide to creating a CHED-A on the TRACES.NT
website)
• CHED-P: for consignments of products of animal origin, germinal products, and animal
by-products (guide to creating a CHED-P on the DAERA-NI.GOV.UK website)
• CHED-PP: for consignments of plants, plant products and other objects for which a
phytosanitary certificate is required (guide to creating a CHED-PP on the DAERA-
NI.GOV.UK website)
• CHED-D: for consignments of food and feed of non-animal origin subject to increased
temporary controls and emergency measures (guide to creating a CHED-D on the
TRACES.NT website)
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5.4 Movement Assistance Scheme (MAS)
The MAS, set up by the UK government, provides the following support:
• Traders moving live animals and animal or plant products do not need to pay to have
them inspected and certified
• Official Veterinarians or other certifiers must not charge for inspecting and certifying;
they can invoice the government for the costs
Government inspectors will not charge for inspecting and certifying plants or plant products.
This is a temporary easement and the guidance on the GOV.UK website should be consulted.
5.5 Authorised Traders under the grace period
Eligible supermarkets and their trusted suppliers, under the ‘UK government authorised
traders list’ can take advantage of a grace period when moving Products of Animal Origin
(POAO), composite products, food and feed not of animal origin, and plants and/or plant
products from GB to NI or RoW to NI. For more information and to check whether you could
qualify as an Authorised Trader or a trusted supplier, please see advice on the DAERA-
NI.GOV.UK website.
Prior to starting the movement, eligible businesses must:
• Pre-notify by completing ‘Part One’ of the respective CHED on TRACES NT, at least 24
hours prior to entering NI
• Apply a commercial seal to the freight unit
• Complete a simplified official certificate covering these goods and products (at freight
unit level). STAMNI Compliance Declaration – also known as ‘Scheme for Temporary
Agri-food Movements to Northern Ireland (STAMNI) Compliance Declaration’ – for
Authorised Traders, available on the DAERA-NI.GOV.UK website
Please note, businesses must e-mail DAERA (SPSChannelling@Daera-ni.gov.uk) when the
goods have reached their final destination. Businesses that do not notify DAERA
(Department of Agriculture, Environment and Rural Affairs) will be issued with a warning
letter.
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5.6 Automatic Licence Verification System (ALVS)
The Department for Environment, Food and Rural Affairs (DEFRA)’s Automatic Licence
Verification System (ALVS) is integrated with the TSS Portal to support traders.
ALVS confirms compliance between the requirements of other government agencies and
control bodies within NI, TRACES NT pre-notifications, and TSS declarations. It tracks
declarations and NI control bodies clearance decisions for movements of goods that are
subject to SPS controls, including products of animal and plant origins.
The ability for ALVS to communicate these decisions to the TSS user will be implemented.
This applies to the following categories of goods:
• Live animals
• Products of animal origin
• Fruit and vegetables
• Plants and plant materials
• Fish
• High risk food and feed
To find out more about ALVS, review guidance on the GOV.UK website.
ALVS allows NI control bodies to pass their decision notifications (as a result of risk
assessment or inspection decisions) captured on TRACES NT electronically to TSS.
TSS will receive the ALVS notification and send you an e-mail to inform about the import
control decisions and the respective status of your declaration on TSS. The e-mails will
indicate if any amendments are required or if there are any physical controls that may
involve another government agency.
ALVS checks require that certain data entered on TRACES NT must be an exact match to the
data entered on the TSS customs declaration: the commodity code, the weight (net mass),
number of live animals (if required), and the respective CHED reference number
(GBCHD2021.xxxx) format on the document reference at the goods item level.
Data populated on the TSS declaration and on TRACES NT will be verified. The TSS e-mail you
receive will indicate the ALVS decision code, which tells you the status of your movement at
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the consignment and goods item levels. The status of your documents should be verified
through TRACES NT.
5.7 ALVS Decision Codes
The TSS declaration will indicate the ALVS decision code, status and actions required via an
error message box, at both the consignment and item levels. Each item on a consignment
will have the key data (commodity code, packages, and net mass) checked against the CHED
data entered on TRACES NT. After ALVS validation, TSS will inform you about the ALVS
decision codes for each goods item. Each goods item may have different decisions and it is
up to the importer to check the decisions through TRACES NT and take appropriate action.
If the goods are inventory linked, and the declaration is partially refused or some of the
goods have a decision which does not permit entry, the inventory record must be amended
to reflect the correct quantity and the correct weights.
The decision codes can indicate a refusal or partial refusal of cargo. In these scenarios, the
trader should check TRACES NT for the status of their documentation. You must check the
ALVS decision codes for each of your items and determine if the whole consignment has
been refused entry and requires cancellation or if some of your goods are permitted entry
and the declaration needs an amendment to reflect only those goods.
If your consignment is rejected at a point of entry in NI, you should email the Animal Plant
and Health Agency (APHA) (see GOV.UK and Centre for International Trade (CIT)). If you are
moving live animals, you must state in your email that you wish to return your animals to
GB. If your animals are rejected at a PoE in NI and include cattle from NI, you must submit a
notification on the Import of Products, Animals, Food and Feed System (IPAFFS) for re-entry
into GB.
See the Data guide: TSS declaration data requirements on the NICTA website for an overview
of relevant ALVS codes, including declaration status and required actions.
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6 Step-by-step walkthrough of the TSS FFD process
6.1 Populate consignment-level information
Prior to starting this process, ensure you (the importer) are registered with TSS. For more
details on how to register, please refer to guide on Registration: step-by-step guide using TSS
on the NICTA website.
You can manage FFDs by navigating to the TSS Portal and logging in.
Once the goods have arrived at their destination and the arrival date / time has passed, you
should ensure the declaration has been put into ‘closed’ status.
1. Navigate to the declarations section by logging into the TSS portal
2. Scroll to the bottom of the page to select Start a declaration
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3. Select Start a Full Frontier Declaration (FFD)
4. This will start a new FFD. You will have access to the Data guide: TSS declaration data
requirements from the portal page via a link at the top of the page and will be able to
raise a Get Help enquiry for further assistance
Important: You will see other Declaration Options (see picture below) - please note that
an ENS Declaration will need to be completed in addition to your FFD, but this will not be
possible in TSS for maritime (sea) or for movements into NI from RoW.
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5. The following fields will appear greyed out:
• An LRN Number will be generated for your declaration starting with the pre-fix ‘FFD’.
This will be unique to the consignment
• There will be a Status field that monitors the status of the declaration. This should be
monitored until the declaration is closed
6. The declaration Status field is read-only and will change to reflect the status of your
declaration. Please see the Data guide: TSS declaration data requirements on the NICTA
website for more information
7. The declaration Control Status is a sub-status which relates to the Status field. This field
appears as a read-only field where there is a control on the goods. In the example below,
the goods are ‘Under Control’ upon the presentation of further documentation; you may
be contacted by TSS to provide further information:
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OFFICIALFull Frontier Declaration: Step-by-step guide
If you receive the status ‘Amendment Required’, you may see the Control Status set to
ALVS:
If you have this Control Status, you should check the consignment (header) level and goods
item levels for ALVS Decision codes (see previous section of this guide for overview and Data
guide: TSS declaration data requirements for detail on specific codes).
8. Standard Unit/Import Valuation
This box is to be used only when ‘Simplified Procedure Values’ or ‘Standard Import
Values’ have been used to arrive at a customs value for specific fresh fruit and
vegetables.
• Only goods using additional procedure codes E01 or E02 can be declared on the
declaration when this box is completed. This includes any extra goods items added to
the declaration.
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OFFICIALFull Frontier Declaration: Step-by-step guide
• You cannot use this box if valuation method 1 has been used – please see GOV.UK
website for more details
Additional Procedure Code E01
• The goods must use the ‘Simplified Procedure Valuation (SPV)’ to calculate the
customs value and duty
If you are using SPV values in NI, they are operated under Union Customs Code
(UCC) rules. Good covered, periods of validity, and values the trader must use are
listed in Annex 23-02 of UCC guidance.
The list of commodities, periods of validity, and values you must use are different
from the UK.
• This relates to Valuation Method 4. See guidance on Method 4 on GOV.UK website
Additional Procedure Code E02
• This additional procedure code is for fresh fruit and vegetables listed in Annex VII,
Part A to Commission Delegated Regulation 2017/891 declared to home use with the
value and duty calculated using a ‘Standard Import Value (SIV)’ as published in the ‘L’
series of Official Journals (OJ) of the EU
• This relates to Valuation Method 4. See guidance on Method 4 on GOV.UK website
Note: This is used when moving fresh fruits and vegetables not covered by invoice
value for the transaction.
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9. Check the Goods Domestic Status has been set correctly – this defaults to ‘NIDOM’
which applies for the majority of GB-NI movements. Goods from RoW to NI will use
‘NIIMP’
‘NIIMP’ is also used for goods moving into NI from GB under duty suspension.
10. The Declaration Category:
• ‘Pre-Lodged (IMD)’ This indicates that the declaration will be completed prior to the
goods movement into NI. This process is called pre-lodgement
Note: Goods travelling by RoRo must use this process to get the FFD MRN before
the goods for the GMR.
• ‘Arrived (IMA)’ means the goods have arrived at the place of customs clearance in
NI. This declaration type is used for all goods that are arrived, regardless of mode of
transport
Note: All inventory linked air consignments and diversion entries must be completed
as arrived declarations. Certain procedure codes require the use of this declaration
type, read the GOV.UK notes on procedure code completion to confirm.
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11. Indicate Which type of declaration you intend to make?. This is based on the procedure
code used on the declaration
Please see the Data guide: TSS declaration data requirements on the NICTA website for
more information on what these options mean.
Remember to check the Options to claim duty relief or declare goods moving under a
customs special procedure guide on NICTA for the procedure codes and additional
procedure codes that are available for TSS FFD (pre-lodged or arrived).
If you change the option from the first selection or previous selection, you will get a pop-
up box:
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Depending on the selection, this will change how the declaration fields are completed. For
more information on this, please see the Data guide: TSS declaration data requirements on
the NICTA website.
12. Method of Payment is selected from a drop-down menu
Depending on how the trader’s or the customs agent’s company profile is configured
and the declaration type (‘IMD’ or ‘IMA’) chosen, different methods of payment (MoPs)
will be available as follows:
• Payment by trader’s or customs agent’s DDA (‘Deferred Payment’) will require input
on the company profile. This can be used for both pre-lodged and arrived FFD
• Payment by trader’s or customs agent’s ‘CDS Cash Account’ will require input on the
company profile. This can be used for both pre-lodged and arrived FFD
• Payment by ‘Immediate Payment by Electronic Credit Transfer’ will be available to
the trader and the customs agent without any configuration on the company profile
for FFD types. This can be used for both pre-lodged and arrived FFD
• Payment by TSS DDA (‘Card Payment through TSS’) will be available for pre-lodged
FFD for RoRo only, and for Authorisation by Customs Declaration
Trader view:
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Agent view:
See guide on Payments: Step-by-step guide using TSS on NICTA website for more details on
MoPs.
13. Are you using full special procedure authorisations for any goods on this FFD?
This is a ‘Yes’ or ‘No’ choice and will indicate if you are using a full authorisation for the
use of a special procedure.
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For further guidance in relation to special procedures authorisations, and their use in the
TSS platform, please visit the Options to claim duty relief or declare goods moving under
a customs special procedure guide on NICTA.
14. The Representation Type is now editable
Traders using any special procedures, excluding entry into a public customs warehouse,
you must select ‘Direct Representation’.
If you select ‘Indirect Representation’, the relevant special procedures will no longer be
available to you.
15. In the Parties section, enter and check that the EORI numbers for the Importer EORI and
the Exporter EORI are correct. The party listed in the Importer EORI is legally responsible
for the import declaration and the customs debt that is due (check that the importer
EORI is in line with the INCOTERM agreed among parties involved)
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16. The Carrier EORI is a mandatory field for FFD. This must be obtained prior to completion.
The Haulier EORI is optional
17. The Deferment Account Number information will pre-populate onto the declarations
where trader’s or customs agent’s own DDA can be used. You can currently only use one
Deferment Account Number within TSS Portal.
If ‘CDS Cash Account’ has been chosen as the method of payment, this field will not be
available in the declaration.
Traders/customs agents cannot use the ‘Card Payment through TSS’ option (TSS DDA) if
they are completing an arrived FFD, a pre-lodged FFD for Maritime (Sea) inventory linked
movements, or if a security deposit is required.
If the trader or customs agent have entered their DDA details and given standing
authority to TSS for that DDA, then the respective DDA details will be populated in the
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OFFICIALFull Frontier Declaration: Step-by-step guide
fields below with the guarantee type and Guarantee Reference Number (GRN) if
Deferred Payment has been chosen as the preferred method.
The Guarantee Type indicates the type of guarantee being used to support the method
of payment (see GOV.UK website for an overview of types of guarantee). There is a
separate tab to add additional guarantee types at the bottom of the consignment level
page if multiple guarantee types are required.
If you are using Authorisation by Customs Declaration for a special procedure, the
additional guaranteed type 3 will appear in the Guarantee Type tab at the bottom of the
page (this is explained further in this guidance).
Depending on the method of payment, this field will be populated differently:
• For ‘DDA’, this will default to ‘1’ for comprehensive guarantee and will be editable by
the user if a guarantee waiver/different type is being used
• If you choose to use your ‘CDS Cash Account’, this field will pre-populate at ‘Y’ and be
non-editable
• If you choose ‘Immediate Payment by Electronic Credit Transfer’, this will be left blank
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