TRADE STAND BROCHURE greatyorkshireshow.co.uk - Tuesday 13 - Friday 16 July 2021 - Great Yorkshire Show
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Tuesday 13 - Friday 16 July 2021 TRADE STAND BROCHURE greatyorkshireshow.co.uk
The Great
Yorkshire Show
was first held in
1838.
Visitor Profile Since then it has grown to become one of the
leading agricultural shows in the UK, consistently
The Great Yorkshire Show delivers you a delivering you a quality audience of around
consistently large audience: 130,000 visitors.
Age 18-34 :- 24%
35-54 :- 36%
of 55-74 :- 36%
Visitor 75+ :- 4%
Average value at show stands
Transaction £89
SEG Profile
AB C1 C2 DE
27% 46% 19% 8%
Number of Visitors
2018 2019
2017 135,095
134,421
133,542
Statistics from independent research conducted by Buckley Consult
at the Great Yorkshire Show 2017
Index of Contents
4 Trade Stand Options & Costs 11 Official Advertisement Booking Form
5 Shedding Diagrams 13 Electricity Booking Form
6 Tickets, Passes and Vehicle Labels 15 Water Booking Form
6 Caravan Park Details 16-23 Rules and Regulations
7 Classified Index 24-32 Health and Safety Policy
8-9 Map of 2019 Showground
Index of Forms to Complete
Return By Checklist
Application Form Enclosed 16 April 2021
Risk Assessment Form Enclosed 16 April 2021
Advertisement Booking Form 16 April 2021
Water Booking Form 18 June 2021 (orders received after this date will
be charged at a higher rate – please see booking form)
Electricity Booking Form 18 June 2021 (orders received after this date will
be charged at a higher rate – please see booking form)
Show Staff
Show & Trade Stands Coordinator Operations Manager
Michelle Mackey Nigel Morgan
01423 546204 / michellem@yas.co.uk 01423 546205 / nigelm@yas.co.uk
Show & Trade Stands Officer Marketing Manager
Emma Donnelly Natalie Tam
01423 546224 / emmad@yas.co.uk 01423 546281 / nataliet@yas.co.uk
Facilities Manager PR Manager
Joe Leahy Jo Francisco
01423 546270 / facilities@yas.co.uk 01423 546215 / jof@yas.co.uk
Marketing & Advertising Accounts
Sally Wall Sarah Martin
01423 546218 / sallyw@yas.co.uk 01423 546279/sarahm@yas.co.uk
England’s Premier Agricultural Show 3
Trade Stand Options & Prices 2021
Prices shown are for 4 days (not daily rate)
Space Type Price per m²
(+ VAT)
OPEN SPACE – Sold only in full metres. Minimum size 6m x 6m.
Premium Open Space Sites – Avenues E, 5th, 6th, President’s & Collecting Ring £20.00
General Open Space Sites – All other avenues not mentioned in Premium £17.20
or Standard
Standard Open Space – Avenues T, U, V, W, Hound £16.00
Motor Vehicle Open Space – Second hand vehicles cannot be shown £16.00
Agricultural Open Space – Sold only in full metres. Minimum size 6m x 6m.
General Agricultural Open Space Sites – All other avenues not in Standard £8.60
Standard Agricultural Open Space Sites – Avenue T, U, V, W, Hound £8.00
Machinery Open Space – For the exhibition of large agricultural machinery and £4.50
implements only ie tractors, combine harvesters etc. The display of used or second
hand equipment on machinery stands is prohibited.
Shedding / Food Hall / Cheese Show Price per bay
Premium Temporary Shedding – Avenues E & 5th, 3m Frontage x 6m Depth
£802
(see diagram 1 on page 5)
General Temporary Shedding – Avenue Q, 3m Frontage x 3m Depth
£460
(see diagram 2 on page 5)
Shedding – (see diagram 3 on page 5) £740
Food Hall – Shell Scheme includes a fluorescent light and two 500W sockets
£89 Per sqm
Cheese Show – Cheese Show stands are open space with electric socket included
Discounts – 25% for Registered Charities excluding Agricultural Open Space rates which are already discounted.
For Garden Marquee stands contact: Michelle Mackey on 01423 546204
4 www.greatyorkshireshow.co.uk
Shedding Diagrams
Temporary Shedding (diagrams 1 & 2)
3m x 6m bay (diagram 1) 3m x 3m bay (diagram 2)
• Temporary shedding is a long marquee that is • Wood or carpet flooring are NOT provided and
divided into bays with marquee sheet divisions cannot be booked through the Society
between each bay. • All exhibits must be within the confines of the
• The bays are either 3m frontage x 3m depth or 3m shedding and under no circumstances must they
frontage x 6m depth, approximately 3.6m to the eaves. encroach on the space outside.
• Temporary Shedding comes with canvas roof, • Temporary shedding will be dismantled at
back, sides and grass floor. Night drop sheets and 9am on Saturday 17 July so all items must
side partitions are provided. be removed by this time.
• Banner Frames are 600mm high and the width of
the stand.
Shedding (diagram 3)
• These are basic buildings in bays of 3m frontage x • All exhibits must be within the confines of the
4.5m depth, and 0.9m overhang. Precast concrete shedding and under no circumstances must they
construction with brick back, fibre corrugated roof, encroach on the space outside.
exterior grade plywood sides / partitions and concrete
floor. Exhibitors must provide their own padlocks to
secure these stands. The Society will ensure that the
buildings are swept clean prior to arrival, however,
internal painting and decorating is the responsibility
of the exhibitor.
• Banner frames are 900mm high and the width of the stand.
Exhibitors may hang their own banners.
Exhibitors must clear all items from the Shedding by Tuesday 20 July. Any items left are at the exhibitors own
risk as the Society cannot guarantee their security or be held responsible for any damage.
England’s Premier Agricultural Show 5
Tickets, Passes & Vehicle Labels
Size Sq M Day Ticket Free Allocation Pre-show set-up Pass
Open Space, Food Hall and
Home & Gift Hall
Allocation
0 - 12 12 1
13 - 60 16 2
61 - 100 20 2
101 - 140 24 4
141 - 180 28 4
181 - 220 32 4
221 - 260 36 5
261 - 300 40 5
301 - 330 44 5
331 - 360 48 6
361 - 390 52 6
391 - 420 56 6
421 & over 60 6
Day Ticket Free Allocation Day Tickets
First Bay Every Additional Bay
Premium Temporary Shedding 16 4
Shedding
General Temporary Shedding 12 4
• Each exhibitor will be issued with pre-show vehicle delivery passes, as per the table above, which will admit the vehicle
during build up times until midnight Monday 12 July 2021 and for show breakdown on Friday 16 July 2021.
• Each exhibitor will also receive 1 Trade Stand Vehicle Pass. This will allow entry at a designated gate during Show build
up and between 5.30pm – 8pm and 6am - 7.30am on show days. It also allows parking in the forward area trade stand
car park.
Exhibitors tickets issued free of charge are for staff only and are not for resale. Any exhibitors or their staff found
selling these tickets will be prevented from trading at the Show and asked to remove their stand.
Additional Tickets
Tickets above the free allocation can be purchased before 2 July 2021 on your Application Form or the Additional Ticket
Booking Form sent in May. Tickets will not be sent until payment has been received and cheques will not be accepted after
18 June. Additional tickets are not refundable.
The trade stand holder will act as the lead contact for all tickets they are sent for Track and Trace purposes.
Exhibitors’ Day Tickets £22.00 inc VAT (Admits one person on any one day of the Show)
Members’ Car Park Labels £21.00 inc VAT (Space guaranteed only up until 9.30am)
Caravan Park Passes
Please contact the Show & Trade Stand Officer for a booking form on 01423 546224 or email emmad@yas.co.uk
Access from 10am Saturday 10 July until Saturday 17 July.
Trade Stand Exhibitors Only – prices include VAT
Blue Caravan Park £120 inc VAT Brown Camping & Caravan Park £100 inc VAT
No electric hook-ups provided. Only 1 vehicle can be parked with each caravan / tent.
Stand-alone and ‘factory in-built’ generators in caravans or vehicles are permitted between 06:00 – 23:00hrs
providing they have the necessary test inspection certificates which must be kept with the vehicle.
Blue caravan park has toilets and access to the Squash Club showers.
Brown caravan park is on grass, has toilets and is a 5 minute walk to showers on the showground.
6 www.greatyorkshireshow.co.uk
Classified Indexes
These indexes will appear in the Show Catalogue. Please select ONE appropriate heading for your company to be
listed under and complete the relevant number and heading on the Trade Stand Booking Form.
01. Agricultural (including machinery 09. Fuel & Energy
and equipment) 10. Gardening
02. Business & Finance 11. Giftware
03. Charity 12. Health & Beauty
04. Clothing & Countrywear 13. Homeware
05. Conservation 14. Leisure
06. Education 15. Livestock
07. Equine 16. Property, Planning & Advisory Services
08. Food & Drink 17. Vehicles
Telephone & Broadband Connections
For telephone lines or broadband connections please contact us initially on 01423 546224 with your specific
requirements. We may be able to supply these services depending on your stand location, if we are not able to help we
will provide you with the contact details for BT.
WIFI
A Wifi system is available across most of the showground, below is the username and password. However exhibitors
should note the following points:
• The Wifi does not cover all areas of the showground
• We do not provide IT or technical support with the Wifi
• The signal is not guaranteed to work during the show so exhibitors should not be reliant on this system. Signals may
be blocked by marquees and signal strength may vary depending on the number of users at any one time
Username: GYS
Password: 2021
Forklift Truck Hire
A fork lift will be available on the showground at the following times. There will be a charge for this service.
Availability Charges
Monday 5 July 8am – 7pm £25 (inc VAT) Per 30 minutes.
Minimum charge £25.00
Tuesday 6 July 8am – 7pm (inc VAT).
Maximum time of hire is
Wednesday 7 July 8am – 7pm
two hours.
Thursday 8 July 8am – 7pm If a forklift is required for a
longer period you will need
Friday 9 July 8am – 7pm to hire your own.
Saturday 10 July 8am – 7pm The maximum weight is 3500kg
but this is dependent on size
Sunday 11 July 8am – 7pm and positioning of the load
on the vehicle.
Monday 12 July 7am – 8pm
Please check with the Show
Friday 16 July 5pm – 8pm & Trade Stand Officer before
booking if you are unsure
Saturday 17 July 8am – 5pm
To book, please contact the Show & Trade Stands Officer on 01423 546224 if booking before 2 July, after that date please
contact the Facilities department when on site or on 01423 546212.
England’s Premier Agricultural Show 7
TRADE PARKING
749 - 755
TRADE
CARAVANS SHUTTLE BUS Woodland RABBITS,
PIGEONS & POULTRY
739 - 748
SERVICE
FOR BROWN
Walk CATWALK 723 - 738
CAR PARK
439 - 443
42 444 - 458 71
1-
42 CLIMBING POLES
6
SH DEN
482 - 487
42
3
OW
459 - 472
0
7-
41
R
42
MEMBERS PARKING
43
GA
4
0-
4-
40
CR OOD
41
TS
PUBLIC
AF
CH
698
6
W
EE A
DA SE & SH RT
SH IRY
PARKING OW F
CO OOD
OW
43
5-
43
473 - 481
GEN OK
ER HALL 7
DISCOVERY ZONE
Z
438
48 Y &
8 - THEA
58 TRE 66
8 7-
399 HO 67
GI ME & 2
FT 21
58 H 6-
9 - ALL 22
66 0
6
PICNIC
15
39
8
221 - 239
-2
AREA
SPONSORS’
213
PAVILION
207 - 212
35 201 -
4 206
-3
7
55
39
187 - 198
19
5-
9
39
-2
VETSPEC
00
335
175
COUNTRY 143 -
MILITARY PURSUITS 146
-1
83
VILLAGE 4
17
4-
16 9-
3
1
35
15 3
16
9-
CATTLE JU
1846
18
34
286 - 289
39 - 39 6
-
37 - 37 4
336
2-
333
36 - 36
- 34
7
334 -
35
GAME
8 CATTLE
5
39
COOKERY
7
4
THEATRE
1
325 300
- 33
1 0-
29 3
356 28 4-
3- 28 5 CATTLE
27
PUBLIC
324
R 28
27 2
VE
27
RO CE
-
0-
7
244 - 247
NDERIEN
316
30
PARKING HOUND
A
L P
EX
30
1- 26
9
SHOW 2
33 24
PARKING 9-
3 15 25
3- 25
6-
5 SH
31 26
OW
M LELY CATTLE JUDG
12 8 BA ANS
-3 R
308 DJ HOUSE
TRADE
VEHICLES
COACH
BROWN PARK
CARAVAN LIVESTOCK
VEHICLES
PARK AND
CAMPING
MEMBERS
NB:
AfterThis mapwith
contact is foranimals,
guidance only wash
always and isyour
not hands
to scale. Based on
thoroughly 2019
with trade
soap andstand
water.numbers
Based on 2019 trade stand numbers
Tuesday 9 - Thursday 11 July 2019
BUSES & TAXIS FOR
KEY
TOWN CENTRE
INFORMATION TOILETS / DISABLED TOILETS
FOOD COURT BABY CHANGING
1 - 11
48 - 50
PROGRAMME SALES / CHANGING PLACES
14 - 722 INFORMATION
PARKING
44 - 47
FAMILY AND CHILDREN AREA
DISABLED PARKING
51 - 55
39 - 43
699 - 713 SHOPPING
FIRST AID
MEMBERS
687 - 697 SHOWERS
33 - 38
12 - 18
ATM / CASHPOINT
673 - 686 19 - 32
56 - 82
MEMBERS’
LOUNGE
MEMBERS’
LOUNGE
INTERNATIONAL
PAVILION
MAIN RING
PRESIDENT’S
SHOW
OFFICE
COUNCIL
CONTROL JUDGES &
117
118
132 - 142 119 - 131
TOWER STEWARDS
147 - 158 EET FOO
106 - 109
TR
110 - 116
D
UDGING RINGS
S
COLLECTING
RING MOBILITY SCOOTER HIRE
83 - 93
STALLS
94 - 97
E STALLS
SAINSBURY’S
RIDINGS SUPERMARKET
240 -
RING
243
105
98
GING RINGS
99 - 104
COLLECTING
TOPSPEC
RING
THE WHEATSHEAF
RESTAURANT WHITE ROSE
PRIZE
VOUCHERS RING
RAC
Offices GREEN
DISABLED TRADE
OVERFLOW
MEMBERS PARKING
This map is for guidance only and is not to scale. Not for reproduction.Electrical Services Order Form
Contact Name
Company Name
Address
Postcode
Telephone Number Mobile
Signature Date
Email
The prices below are for the supply (on hire) and installation of equipment, together with necessary mains cable, circuit
protection and control. Prices include dismantling and removal of materials at the end of the show.
Electricity including connection & energy Qty Rate (1) £ Rate (2) £ Total
charge (mandatory) (per point) (per point)
If ordered If ordered
before 18 June after 18 June £ p
Lighting Points
Terminating with 1 metre lighting track c/w 2 spotlights £200.00 £240.00
Extra lighting track spotlight £29.00 £35.00
5ft twin fluorescent £145.00 £174.00
6ft single fluorescent £145.00 £174.00
Single Phase 230v up to 3kW
13amp single socket outlet (internal use only) £206.00 £247.00
16amp Ceeform socket outlet (blue socket, external) £206.00 £247.00
Single Phase (230 volt) from 5kW c/w
13amp double socket outlet (max load 5kw)
(internal use only) £273.00 £327.00
32amp Ceeform socket outlet (blue socket, external) £273.00 £327.00
Direct connection machine supply protected by 300mA £352.00
T/D RCD £294.00
63amp Ceeform socket outlet (blue socket, external) £564.00 £676.00
Three Phase Supply (400/230 volts)
(16amps per phase) 5 pin Ceeform red socket £360.00 £432.00
(32amps per phase) 5 pin Ceeform red socket £667.00 £800.00
(63amps per phase) 5 pin Ceeform red socket £893.00 £1071.00
Total
PAYMENT DUE AT TIME OF BOOKING, NO PAYMENT = NO POWER
Plus VAT
Total Due With Application
Please return this form to Emma Donnelly with a cheque made payable to YAS (Enterprises) Ltd or fill in your card details below:
Yorkshire Agricultural Society, Great Yorkshire Showground, Harrogate HG2 8NZ • Fax: 01423 541414 • Email: emmad@yas.co.uk
I enclose a cheque/PO for £ ................................. made payable to YAS Enterprises Ltd BACS Transfer Details
Barclays Bank
25-26 James Street
Debit my MASTERCARD VISA SWITCH MAESTRO DEBIT CARD
Harrogate
HG1 1QX
Card No Acc Name: YAS (Enterprises) Ltd
/ /
Sort Code: 20-37-13
Expiry Start Issue No Sec Code Account Number: 33830306
Please quote your company
Name on card (please print): ...................................................................... .................... ......
Cheques not accepted after 18 June. name as a reference
Yorkshire Agricultural Society Enterprises Ltd is a wholly owned subsidiary of the Yorkshire Agricultural Society
Registered Charity No 513238. Company Registration No 01666751, VAT No 613 0480 81Yorkshire Agricultural Society
Conditions For The Supply Of Electrical Energy & Fittings On Hire
The prices shown are for the supply (on hire) and installation of equipment, together with necessary mains cable, circuit
protection and control. Prices include dismantling and removal of materials at the end of the show.
1. Supply 240 volts Single Phase, 415 volts Three Phase 50 cycles Alternating Current (AC).
2. The charges detailed on the price list include for the supply ON HIRE and installation from the electricity
power supply, a proportion of the necessary mains cable, overhead/underground network, switch fuse and
control gear, together with all necessary circuit wiring and fittings and for taking down and removing at the
close of show.
3. The Electricity Supply will be terminated at the nearest point on the stand to the distribution pillar. Exhibitors
requiring a different termination point should give details on a separate paper and attach it to the application.
4. It is strictly understood that ONE item of equipment only is connected to each point. THE USE OF BAYONET
ADAPTORS IS PROHIBITED.
5. All exhibitors will be held responsible for any materials, etc. which are damaged or missing at the end of the show
AND IT IS THE RESPONSIBILITY OF THE EXHIBITOR TO ENSURE THAT EQUIPMENT IS RETURNED IN GOOD ORDER.
6. Applications for the supply must be received by us NOT LATER THAN THE DATE STATED ON THE ORDER FORM, after
which date no guarantee will be given that the work will be carried out, but if it is carried out the cost will be as
price list plus the surcharge for modifications to our supply network.
7. We reserve the right to refuse to connect to the supply any faulty equipment. Any work carried out on
equipment to bring it to the required standard will be charged on a time and material basis.
8. THE USE OF PERSONAL GENERATING SETS IS STRICTLY PROHIBITED WITHIN THE SHOWGROUND. However silent
running in-built exhibition unit generators may be permitted but this will be at the discretion of the Show & Trade
Stand Department. The exhibitor would also need to provide an electrical condition report for the unit.
9. Supply of electricity should normally be available to most stands from midday on the day prior to the show
commencing until the official closure of the show. However, should this not be possible for whatever reason this
company cannot be held responsible and will NOT accept any claims for loss of earnings or otherwise. Electrical
supplies will be disconnected when the show closes on the final day unless otherwise agreed with the Show & Trade
Stands Coordinator. If you do not wish the electrical contractor to enter your stand to disconnect the power then
please disconnect it yourself and leave the lead outside of your stand..
10. Refunds for cancellations will only be given if notice of cancellation is received by YAS prior to the deadline date
stated on the Order Form.
Any portable electrical appliance over 12 months old, intended for use at this event must display a valid PAT
test certificate, otherwise power will not be connected. Should equipment not be PAT tested, and you would
like to use it at the show, you will be required to have it tested by our electricians (at a cost dependent on type
of equipment). A PAT testing station will be located in the Food Hall, cost £20 per item. Failing this, or if the
equipment fails the PAT test, you must surrender the equipment until after the show.
12 www.greatyorkshireshow.co.ukWater Supply Order Form
Please note water is not available in all areas – please check with the Trade Stand office
Contact Name:
Company Name:
Address:
Postcode:
Telephone Number: Mobile:
Signature: Date:
Email:
Description of Water Supply Options Qty Rate (1) £ Rate (2) £ Total
(per point) (per point)
If ordered If ordered
before 18 June after 18 June £ p
Supply to stand, terminating in tap fixed to post £130.00 £156.00
Supply to exhibitor’s own caravan or mobile unit £179.00 £215.00
(without waste pipe or drainage)
Supply to exhibitor’s own sink, caravan or mobile £285.00 £342.00
unit (including connecting waste pipe and drainage).
Drainage may be in the form of a sump.
Additional plumbing - Please state requirements below: £112.00 £134.00
per item per item
Please draw a diagram to request your preferred location for the water supply. Diagram must be provided otherwise
we will not be responsible for incorrectly located supplies.
Total
PAYMENT DUE AT TIME OF BOOKING, NO PAYMENT = NO WATER CONNECTION
Plus VAT
Total Due With Application
Please return this form to Emma Donnelly with a cheque made payable to YAS (Enterprises) Ltd or fill in your card details below:
Yorkshire Agricultural Society, Great Yorkshire Showground, Harrogate HG2 8NZ • Fax: 01423 541414 • Email: emmad@yas.co.uk
I enclose a cheque/PO for £ ................................. made payable to YAS Enterprises Ltd BACS Transfer Details
Barclays Bank
25-26 James Street
Debit my MASTERCARD VISA SWITCH MAESTRO DEBIT CARD
Harrogate
HG1 1QX
Card No Acc Name: YAS (Enterprises) Ltd
/ /
Sort Code: 20-37-13
Expiry Start Issue No Sec Code Account Number: 33830306
Please quote your company
Name on card (please print): ...................................................................... .................... ...... name as a reference
Cheques not accepted after 18 June.
Yorkshire Agricultural Society Enterprises Ltd is a wholly owned subsidiary of the Yorkshire Agricultural Society
Registered Charity No 513238. Company Registration No 01666751, VAT No 613 0480 81Rules And Regulations
Points
Please of
read
Emphasis
all of this section carefully
1. Covid safe precautions. By signing the booking form exhibitors agree to adhere to the covid
safe procedures as requested by the Society.We will also require a Covid safe risk assessment
from exhibitors.
2. You must apply and pay for a static pass for all vehicles, caravans, motorhomes and tents
requiring space outside of your stand area. Camping is not permitted inside the Showground
behind or at the side of a trade stand, building, marquee or any other structure which is in
an enclosed area or confined space and provides no safe means of an immediate escape in
an emergency situation. Please see point 1.4 for more detailed information.
3. A parking charge system will be in operation on the showground during show days. Any
unauthorised vehicles, trailers, tents and caravans will receive a £100 parking charge per day,
legally enforceable through Parking Solutions 24. For authorised parking, camping and
caravans on the showground on show days please apply for a static pass through the Trade
Stand office, cost £105+vat for the whole show period. These spaces are not guaranteed and
are dependent on availability – please see point 1.4 for more detailed information.
4. The sale or display of firearms, imitation firearms or pellet guns is not permitted on a stand.
In addition the sale of toy or replica guns that emit the sounds of gunfire or similar or are
similar in appearance to or could be mistaken for a genuine firearm is not permitted.
5. The sale or display of the following types of knives is prohibited on stands. This includes but
is not limited to military style combat, hunting or field, spring assisted, folding or lock, utility,
every day carry or any other knives that contravene UK legislation. Please refer to the section
on the use of Sharp’s on page 29.
6. Anyone staying on site after 10pm on show days must apply for a ‘residents’ wristband, this
is for identification purposes only and will allow you access to the showground at night but
will NOT allow you access to the show during the day. Please apply for the relevant number
of residents bands on your booking form by stating the number of people who will be
sleeping on the site at night.
7. Stands offering free food samples to visitors (excluding corporate hospitality) must only offer
small samples: Food – 1-2 bites only Drink – 10ml maximum
8. Stands in the Food Hall must keep any form of advertising, banners, flags within their trade
stand space. No balloons, flags or banners can be displayed above the stand height.
9. Large vehicles should access the site for set-up and drop off BEFORE Monday 12 July.
On Monday 12 July the showground will be extremely busy and congested making it difficult
for large vehicles to manoeuvre. If large vehicles wish to access the showground on Monday
12 July we may not be able to guarantee them access and they may have to off load outside
of the showground and trolley or forklift products in to the stand.
10. Friday 16th July between 5pm and 7pm will be extremely congested with vehicles
accessing site for breakdown, if you want to avoid the congestion come onto site after 7pm.
14 www.greatyorkshireshow.co.uk1 Stand Allocations
1.1 Applications
• Please apply on the enclosed booking form. In signing this form, you are accepting the Society’s rules and regulations.
Unsigned booking forms will not be valid.
• The closing date for existing exhibitors is 16 April 2021
• When returning your completed booking form please include your payment along with your completed risk assessment
and insurance documentation otherwise we cannot guarantee your stand space.
• Payment of an offered stand space will be construed as acceptance of that space and the Society’s regulations.
• Please note trade stands are re-numbered each year, therefore your stand number will change for 2021 even if you do
not move stands.
• All trade stands must complete a risk assessment with their application form. Tickets and passes will not be sent out
until a satisfactory risk assessment has been received. Failure to submit a satisfactory risk assessment will result in the
loss of the exhibitors stand and the forfeit of any money paid.
1.2 Refusal of Applications
The Society reserves the right to refuse any application or cancel an entry at any time without any reason being given.
1.3 Site Allocation
Site allocation is entirely at the Society’s discretion, although we will make every effort to meet requests from exhibitors.
The Society reserves the right to re-position any stand at any time before and during the Show.
Please remember the following important points when applying for space:
• You must apply for enough space to include all footplates and marquee structures. The space must include foot plates
and flooring which may exceed marquee area. Please check with your marquee contactor if you are in any doubt.
• Each year we offer exhibitors priority to rebook their existing stand space, however the exact position of the stand may
vary slightly from year to year depending on the surrounding stand layout. Please inform the trade stand office if you
have any specific requirements to have the exact same stand location.
• You are advised that for health and safety and fire safety purposes only framed marquees will be allowed on site.
1.4 Static Passes
• If you wish to park a vehicle within your stand, that is not part of the display, you must apply for sufficient space.
• If you require space for essential vehicles, trailers, caravans and tents behind your stand you should apply and
pay for a static pass to ensure there’s enough space to accommodate everyone.
• A static pass will be required to park both within and outside your stand space.
Essential vehicles, trailers and caravans parking behind stands:
• Please apply for a static pass for each vehicle and trailer stating the exact size of your vehicle, the cost of each pass is
£105+vat. Vehicle + trailer = 2 x static passes and vehicle + caravan = 2 x static passes. If you only want to pay for 1
static pass please un-hook your trailer or caravan and park the towing vehicle in trade vehicle car park.
• We will let you know at the time of booking if we can accommodate your vehicle / trailer / caravan and send you a
static pass.
• It is preferable for all caravans and tents to be sited in one of our designated caravan and camping parks, however if you
need a caravan behind your stand for security purposes please apply for a static pass stating the exact size of your
caravan, the cost of this pass is £105+vat
• Camping is not permitted inside the Showground behind or at the side of a trade stand, building, marquee or any
other structure which is in an enclosed area or confined space and provides no safe means of an immediate escape in
an emergency situation
• Unauthorised tents will be dismantled by our security team.
If you book and pay for a vehicle or caravan behind your stand the access can only be guaranteed if you position
your vehicle / caravan before erecting your stand.
Exhibitors parking on the showground without a static pass will receive a parking charge of £100 per day legally
enforceable through Parking Solutions 24.
1.5 Sub Letting, Stand Sharing and Admission Charges
No sub-letting or sharing of stand space is allowed unless agreed with the Show & Trade Stand Office. Any exhibitor found
subletting or sharing will not be invited back to the show the following year. Exhibitors may not charge for admission to
their stand.
England’s Premier Agricultural Show 152 Refunds & Cancellations
2.1 Refunds - Cancellation by Trade Stand Exhibitor
Cancellation of a trade stand space booked, for any reason, must be notified in writing to the Show & Trade Stands
Coordinator. The Society reserves the right to re-let the cancelled space. The following refunds will be applicable:
• Up to 14 May – Full refund of monies paid
• 15 May onwards – No refund
• If an exhibitor cancels after 14 May any outstanding invoices will be payable in full.
• If full payment has not been received (or a request for refund has not been received in writing) by 14 May 2021,
the Society reserves the right to re-let space without refund of any monies already paid.
2.2 Refunds - Cancellation by Organiser / Force Majeure
If at the absolute discretion of the Society the Showground and car parks become unfit or unavailable for occupancy or
it becomes impossible or impractical to hold the Show for reasons beyond the control of the Society including (without
limitation) fire, flood, storm, government intervention, malicious damage, acts of war, acts of God, strikes, riots, disease or
any other cause the Society reserves the right (but shall not be obliged to) cancel the Show. In these circumstances the
parties agree and acknowledge the Society shall endeavour to refund the exhibitor 100% of their stand fees (excluding all
other expenses and charges incurred by the exhibitor). However if the Show is cancelled once it has commenced stand
fees will not be refunded.
3 Show Set-up
3.1 The showground will be open at the following times for set-up:
Monday 5 July to Wednesday 7 July 8am – 8pm
Thursday 8 July to Saturday 10 July 7.30am – 10pm
Sunday 11 July to Monday 12 July Blue & Brown gates 24 hours a day
Green gate, White gate 7.30am – 10pm
* Please note
Gate controls will start from Thursday 8 July
Security will start from Saturday 10 July and will continue throughout the show until 8am Monday 19 July.
All vehicles will require a Pre-Show set-up pass to enter the showground during the set-up period. Pre-Show set-up
passes allow access at the above times up until midnight Monday 12 July and then after 5pm on Friday 16 July.
The Trade Vehicle pass may also be used Post Show. Please enter via the gate indicated on your trade stand vehicle
pass.
3.2 Temporary Shedding will be available to exhibitors from 9am Thursday 8 July.
Temporary shedding is hired by the Society and any exhibitor damaging the structure in any way will be liable to reimburse
the Society’s contractor for any damage together with a handling fee of £100 + VAT.
3.3 Food Hall stands will be available to exhibitors from 8am Friday 9 July.
The Food Hall will be open at the following times:
Friday 9 July 8am – 5pm
Saturday 10 July 8am – 8pm
Sunday 11 July 8am – 8pm
Monday 12 July 7am – 10pm
Exhibitors are not allowed to install branding above the shell scheme height of their stand.
3.4 Site boundaries will be pegged and exhibitors may not move these pegs or occupy space outside the space they
have booked. Stand number plates must not be removed, disturbed or obscured.
3.5 It is the responsibility of the exhibitor to check the stand number before unloading to ensure that exhibits are
placed on the stand allocated to them. Please ensure your contractors have the correct stand number and maps and a
representative of your company is here to meet them to ensure the stand is sited correctly. The Society will not be held
responsible for stands installed in the wrong location.
16 www.greatyorkshireshow.co.uk3.6 Exhibitors encroaching/erecting marquees in full or in part on other stands will be required to remove the item
immediately and pay any associated costs. In addition if you drive over a neighbouring stand and cause damage to the
ground you will be liable for repair costs.
3.7 Any site excavations must be approved in advance by the Facilities Manager due to the presence of underground
services & reinforced plastic ground mesh. Marquee pegs must not be more than 500mm. Exhibitors and contractors
must take note of service markings on the surface and contact the Show office or Facilities office if they need
clarification on location of the services beneath the ground in their area. Any damage caused by not complying with this
will be charged for.
3.8 No tree or shrub may be damaged, pruned or removed.
3.9 Flag poles must be erected at least 3m from any overhead service lines and must not be more than 500mm deep into
the ground.
3.10 Goods and packages cannot be received by the Society and should not be sent to the Showground unless a
representative of the exhibitor is on the stand to receive them. THIS INCLUDES MARQUEE INSTALLATION.
The installation of individual exhibitor marquees is the responsibility of the exhibitor.
3.11 Tracked vehicles may not be driven on the Showground. They must be delivered on trailers and unloaded direct
onto the stand where they are being exhibited.
3.12 Exhibitors using mobile units should arrange to have these in position one week before the Show. This is especially
important when it is necessary to encroach on adjoining stand space to manoeuvre the unit into position.
3.13 Any damage caused to stands during the build–up period of the Show is the responsibility of the exhibitor.
3.14 No grass cutting will be carried out by the Society in the two weeks prior to the Show and after that date exhibitors
are responsible for cutting grass on their own stands.
3.15 Monday 12 July is the busiest day for set-up, if exhibitors decide to set-up on this day they must expect a delay in
services due to the number of vehicles on site and our increased workload. Likewise if exhibitors are setting up outside of
core hours (after 6pm) there will be a reduced service available. On Monday 12 July there will be a one way traffic system
in operation within the Showground, please adhere to the system to ease the congestion on site for yourself and others.
3.16 All stands must be complete by 10pm Monday 12 July 2021.
4 Show Days
4.1 Show Days Vehicle Access
• Each exhibitor will be issued with 1 Trade Stand Vehicle Pass.
• This pass allows access on show days between 5.30pm – 8pm and 6am - 7.30am
• Vehicles are not permitted on the showground on show days between 7.30am – 5.30pm and 8pm – 6am,
this includes ATV’s and similar vehicles.
• Vehicles are not permitted to move on the showground during opening hours. All vehicles without a static vehicle
pass must be removed by 7.30am including ATV’s and similar vehicles.
• Any vehicles requiring access on show days, and not displaying a Trade Stand pass, will be required to pay a £50
deposit. This is refundable providing the vehicle exits the showground through the same gate, within the same
time slot, between the following times;
Morning: 6am – 7.30am Evening: 5.30pm – 8pm
4.2 Food Hall Parking.
If you wish to park your vehicle in the Food Hall Car Park you must buy an electric hook up pass for £105 + VAT for a
230V single phase supply. If you require a three phase supply please contact the Show & Trade Stands Coordinator, this is
subject to availability. The Food Hall parking is located in hall 2 loading bay.
4.3 The Food Hall will be open on Show days at the following times:
Tuesday 13 July 7am – 6.30pm
Wednesday 14 July 7am – 6.30pm
Thursday 15 July 7am – 6.30pm
Friday 16 July 7am – 10pm
England’s Premier Agricultural Show 174.4 Inconsiderate/Unauthorised Parking
• Any vehicle parked on the Showground during Show opening hours without a static vehicle pass will be charged £100
per day, reducing to £60 if paid immediately this is legally enforceable through Parking Solutions 24.
• Exhibitors who leave vehicles on stand space paid for by another exhibitor will be required to reimburse them for the
space and inconvenience caused and in addition a £200 charge is payable to the Society.
4.5 For the enjoyment of our visitors and customers, all stands must be open and manned throughout the Show day
as follows:
Tuesday 13 July 8am – 5pm
Wednesday 14 July 8am – 5pm
Thursday 15 July 8am – 5pm
Friday 16 July 8am – 5pm
4.6 Exhibitors must not play music, use PA systems or make any other noise at a level which will cause annoyance to
adjoining exhibitors, this includes revving car engines on motor vehicle stands.
4.7 All stands should display the name of the exhibitor as entered in the catalogue and any goods for sale must be clearly
priced. Trade Stand signs must be at the front of a stand and may not show to the rear overlooking other stands. Signs
must not be erected in such a way that they overshadow a neighbouring stand.
4.8 Advertisements must be kept within the exhibitors stand. Leaflets and sample products may only be given out on
stands and not on the Showground or in the car parks. Under no circumstances may exhibitors give out leaflets or
promotional materials on the avenues, gates or car parks.
4.9 Any banners or posters displayed outside an exhibitors stand without prior consent will be removed and destroyed.
Contact Marketing for banner advertising availability.
4.10 Bluetooth / Proximity Marketing
In line with the Direct Marketing Association Code of Practice we view the use of Bluetooth / Proximity Marketing as
a channel that should be conducted on a permission only basis. Therefore we are not allowing the use of Bluetooth
Broadcasting on the Great Yorkshire Showground during the Great Yorkshire Show.
4.11 The use of Drones and other similar devices however operated are not permitted within the confines of the
Showground or car parks.
4.12 Use of CCTV Systems. The unauthorised use of CCTV TV systems on your trade stand, marquee or temporary
structure is not permitted as a matter of course. If you wish to install a CCTV system authorisation must be obtained from
the Society in writing along with your reasons for wanting to install a system. If authorisation is granted, once the system
is installed you must display signage which is clearly visible in a prominent position and includes the name of the person or
company operating the system. Operation of CCTV systems should comply with the Data Protection Act at all times.
4.13 No kites, balloons or tethered balloons are allowed. Aircraft trailing advertising banners are not allowed over the
showground and car parks.
4.14 The sale or display of firearms, imitation firearms or pellet guns is not permitted on a stand. In addition the sale
of toy or replica guns that emit the sounds of gunfire or similar or are similar in appearance to or could be mistaken
for a genuine firearm is not permitted.
4.15 The sale or display of the following type of knives is prohibited on stands. This includes but is not limited to
military style combat, hunting or field, spring assisted, folding or lock, utility, every day carry or any other knives
that contravene UK legislation. Please refer to the section on the use of Sharp’s on page 29.
4.16 The Society reserves the right to remove from the showground any exhibitor whose stand is not of sufficient quality
or contains material likely to cause offence. The definition of ‘quality’ and ‘offensive’ rests solely with the Society. Any
person found trading on site without being a bona fide exhibitor will be immediately removed.
4.17 Exhibitors are responsible for cleaning their stands each evening by 6pm and leaving their waste stacked for
collection immediately outside the stand in their own waste bags. Exhibitors providing catering on their stands must
provide their own bins for waste food. Exhibitors must provide their own bin bags.
18 www.greatyorkshireshow.co.uk4.18 No motorbikes, ATV’s or bicycles are allowed to be driven around the Showground whilst the Show is open to the
general public. If you have an essential requirement to drive an ATV during the Show this must be agreed with the Show
& Trade Stands Coordinator and a pass obtained. Drivers of authorised ATV’s and ORUV’s must hold a full driving licence
and be competent to drive this type of vehicle. ATV drivers must wear an approved crash helmet. Prior to driving an
ATV, ORUV or golf buggy the driver must complete a vehicle safety check, if the vehicle is damaged or unsafe it must not
be used. Passengers may only be carried if a seat is provided and not in trailers. Site speed limits must be observed and
caution exercised in pedestrian areas. Golf buggies should only be driven on level surfaces and steep hills and uneven
ground should be avoided, caution should be exercised on wet or slippery surfaces and on sharp bends.
4.19 Catering on Stands
• Exhibitors are responsible for ensuring that no alcohol is obtained by anyone under 18 years old.
• Anyone wanting to sell alcohol for consumption must agree this with the Society and must obtain a TENS licence
through the Society. The Premises User named in the application must be present on the premises or stand, or be
available and contactable within the Showground during the period the licence is in force. They are responsible at all
times for the conduct of people on the premises, stand or area. Please apply by 11 June 2021 for a TENs licence for the
2021 show.
• Exhibitors operating under a TENS licence must display the licence at the entrance to their premises.
• The sale of drinks in glass bottles is prohibited for consumption on the Showground. Drinks must be decanted first.
• Exhibitors may offer complimentary hospitality on their stands for their own customers.
• Exhibitors may offer complimentary samples to visitors, these must only be small bite size samples:
Food – 1-2 bites maximum. Drink – 10ml maximum.
• No food or drink is to be sold to members of the public for consumption on site unless the trade stand holder has a
catering contract from the Society.
• Only stands with a catering contract with the Society, who pay the Society a catering commission, are able to accept
the £2 meal vouchers issued by the Society to staff, judges and stewards.
• Any food offered on a stand, whether as hospitality or for sale, will fall within the provisions of
• Food Safety Act 1990 (as amended)
• Regulation (EC) No. 852/2004
• Food Hygiene (England) Regulations 2006
• Exhibitors providing catering on stands will require the following documentation and copies must be supplied to the
Society prior to the show:
• A copy of the food registration document
• Copies of food hygiene certificates for staff
• Food Safety Management System eg Safer Food Better Business Pack
• Gas / electrical safety certificates
• Insurance documents
The following documentation must be available on the unit / stand
• Records of refrigerator / freezer temperatures
• Records of cooked food temperatures and times
• Records of any hot holding temperatures
5 Show Breakdown
5.1 Exhibitors may not close or dismantle any part of their stands until 5pm on the last day of Show.
5.2 The gates will be open at the following times for breakdown:
Friday 16 July
Green gate, White gate & Grey gate close at 8pm Thursday evening
Blue gate 24hrs
Saturday 17 July
Green gate, White gate & Grey gate 7.30am – 5pm
Blue gate Until 5pm
Sunday 18 July
Green & Brown gates 8am – 4.30pm
England’s Premier Agricultural Show 195.3 Pre-Show/Post Show passes must be displayed by vehicles entering the Showground to dismantle. 5.4 Friday 16 July between 5.30pm and 7pm is extremely congested with vehicles accessing site for breakdown. To avoid the congestion please come onto site after 7pm 5.5 Temporary shedding marquees will be dismantled at 9AM ON SATURDAY 17 JULY – All exhibitor items must be removed by this time. 5.6 The Food Hall shell scheme will be dismantled from 9AM ON SATURDAY 17 JULY – exhibitors are recommended to dismantle their stand either on Friday evening 16 July or at 8.30am Saturday morning 17 July. 5.7 All other stands must be cleared by 5pm on Tuesday 20 July 2021. Any exhibits remaining on site after this time will be charged at £500 per day. 5.8 The ground surface of all stands must be restored by 5pm on Tuesday 20 July 2021. 5.9 The earliest possible time that the gates will be opened on Friday 16 July is 6pm but this may be delayed in the interests of public safety. The gate opening will be staggered. Vehicles are not allowed to move inside the Showground until the gates are opened. 5.10 The Food Hall will be open until 9pm on Friday 16 July to allow for dismantling and then between 8am – 4.30pm on Saturday 17 July. 6 General Rules and Regulations 6.1 Livestock and Animals All livestock/animals requiring access to the Showground for the purpose of Trade Stand Exhibits will require an Animal Permit please contact the Society for further information. Any animals used for Due to DEFRA bio security regulations, livestock may only be exhibited on trade stands which fall within the licensed animal area on the Showground. For further information please contact the Operations Manager. Dogs • Dogs are not permitted on any part of the Showground including the car parks. This includes dogs belonging to Trade Stand Exhibitors. • The only exceptions are dogs taking part in competitions or displays organised by the Society and Assistance Dogs. 6.2 Publicity Advice The Great Yorkshire Show Press Office welcomes press packs and media information which will be displayed in the Press Pavilion throughout the Show. If you plan to hold a media event, e.g. press conference, photocall or briefing, it would be helpful if you could let the PR Manager, Jo Francisco, know in advance. It may be possible to include the details in the official media programme and also helps ensure events do not clash on timing, thus maximising the potential for coverage for all. Contact: Jo Francisco – 01423 546215 or email jof@yas.co.uk 6.3 Charity Collections Registered charities or other institutions wishing to make collections, appeals or run lotteries and tombolas for their own funds must first obtain written permission from the Show & Trade Stands Coordinator each year. If permission is granted collections must not be made outside the limits of the exhibitor’s own stand space, or on any other exhibitor’s stand. 6.4 Photography Filming, photography and broadcasting takes place during the Show at the Venue. You give your express consent to the use of your actual or simulated likeness and voice in connection with the production, exploitation and advertising of the show without compensation or credit, throughout the world. Only the Society’s accredited photographers may take professional photographs on site. All exhibitors agree to an accredited photographer taking photographs of them and their stands and to the Society storing and using the resulting image (including edited or altered versions) for any of the Society’s commercial or non-commercial purposes in all and any media, including, without limitation, use in promotional materials and on the Society’s website, or supply to carefully selected third parties for use for their own purposes. The Society shall own the copyright in any such images. Any photographer wishing to apply for accreditation should contact the PR Manager. Any photographer infringing this rule will be removed from the showground . 20 www.greatyorkshireshow.co.uk
6.5 Public Performances of Copyright Music
Exhibitors should obtain their own licences as they are not covered by the Society’s licence. Exhibitors should contact
PPL, 1 Upper James Street, London, W1F 9DE, 0207 5341030 or www.ppluk.com
6.6 Furniture Hire
The Society does not hire furniture to trade stands. Exhibitors should organise their own stand furniture, tables, chairs and
flowers.
6.7 All exhibitors, their contractors and employees, are subject to the Rules and Regulations of the Society and in signing
the application form for trade stand space you are agreeing to be bound by the rules and regulations.
6.8 Any exhibitor / exhibit not complying with the regulations will be removed from the showground and all trade stand
fees paid will be forfeited.
6.9 Any exhibitor not paying trade stand charges or any other charges (including fines) in full will not be allowed to take
part in future Shows until outstanding sums have been paid in full.
6.10 The Society is not responsible for anything exhibited on a trade stand on the Showground. The Exhibitor is fully
responsible for the security of their stand and stock and all claims arising out of the conduct of the stand.
6.11 The Yorkshire Agricultural Society, and its subsidiary companies, are committed to protecting your personal data and
processing it only in accordance with legal requirements. For more details you should request a copy of our GDPR policy.
The Society shall have permission to store, process and retain, including electronically, all data and personal information
provided by exhibitors, for the purposes of operating the Show and maintaining appropriate records. We retain your data
in accordance with our retention schedule to simplify future applications. The name, contact details and any promotional
material provided by an exhibitor may be used in Show catalogues, on the Show website and elsewhere as part of the
operation and promotion of the Show and future Shows. We will not transfer your data outside of the EEA (European
Economic Area) and will not share your data with third parties.
6.12 Each exhibitor shall indemnify the Society against all claims howsoever caused by or arising out of the presence
of the exhibitor on site. Exhibitors must carry Public Liability Insurance with a reputable insurance company with an
indemnity limit of no less than £5 million per incident. The insurance must be valid for the whole time that the exhibitor
is on site over the Show period and a copy must be submitted with the exhibitors booking form. Each exhibitor is
responsible for the protection and insurance of their own stock and stand.
6.13 Disclaimer of Liability: The Society and its officers shall not be responsible for any accident, damage or loss however
caused that may occur to any exhibitor or his staff or to any animal, article or property exhibited or brought onto the
Showground by him. Each exhibitor shall indemnify the Society from and against all actions, suits expenses or claims on
account of or in respect of any such damage or injury however caused.
England’s Premier Agricultural Show 21Health and Safety, Emergency
and Fire Safety Information
Emergency & Evacuation Procedures
In the event of an emergency, exhibitors should follow any instructions given to them by the organisers, safety stewards or
the police either verbally, over the PA system, or by text alert.
Calling the Fire Brigade
The Fire Brigade should be called immediately to every outbreak of fire from the nearest available telephone by dialling 999.
Health and Safety Policy Statement
The 2021 Great Yorkshire Show
It is the policy of the Yorkshire Agricultural Society (YAS) as organisers of the Great Yorkshire Show (GYS) to ensure, as far as
is reasonably practicable, the provision and maintenance of:
• Safe and healthy working conditions and equipment for all personnel; and
• Such resources, information, training and supervision as required for these purposes.
All plant and equipment used in connection with this event is maintained and safe and complies with its legal requirements
and standards and safe systems of work are set out and followed. The YAS will provide adequate welfare facilities and
arrangements for all persons involved in the build up to, when the Show is open and breakdown period of the Great
Yorkshire Show. All relevant information, including this policy is available to all participants and other organisations by the
YAS. The YAS will ensure that articles and substances within their management or control are moved, stored, handled and
used safely including the transport of these items as is reasonably practicable.
During the build-up and breakdown periods of the Show and when it is open to the general public the YAS will ensure that
there are safe entrances and exits to the Showground and work areas within the Showground and that they are maintained
in a safe condition. The YAS will liaise with all exhibitors to ensure that any contractors and sub-contractors under their
control fulfil statutory obligations, including carrying out assessments of the health and safety risks involved in their work
activities. The YAS will not be liable for circumstances beyond their control or the failure on the part of any individual or
organisation to cooperate with the YAS in respect of health and safety legislation and providing and maintaining a safe
working environment at the Great Yorkshire Show or the Great Yorkshire Showground.
Owing to the diverse nature of the Show and the type of activities taking place a large number of organisations contracted
by the Society employ personnel on site during the pre-Show build-up, when the Show is open to the public and during the
post-Show breakdown in addition to staff employed directly by the Society. In order to ensure a consistent approach and
standard of health and safety management all organisations are required to operate in accordance with site regulations and
contractor safety rules outlined in the policy. Contractors have a legal responsibility to ensure that all their employees, sub-
contractors and their employees are made aware of the policy and comply with the standards at all times whilst on site
Emergency Procedures
In the event of a major incident during the Great Yorkshire Show the YAS/GYS emergency procedures will be put into effect.
See supplementary document GYS Major & Critical Incident Plan (Revised January 2020). A copy of
the plan is available on request from the Operations Manager.
First Aid
First aid and medical facilities for the Great Yorkshire Show are provided by an appointed contractor who will provide
extensive coverage for the three days of the show. First aid points are clearly identified on the Showground and on maps
and in catalogues. All medical personnel are qualified first aid or Emergency Care Practitioners. Persons needing hospital
care will be transported to Harrogate District Hospital. There is a dedicated Medical Centre on the Showground.
22 www.greatyorkshireshow.co.ukCovid-19 Restrictions
The event safety officer is designated Covid-19 officer for the show and will be assisted in this role by Society staff,
stewards and other contracted security and medical staff.
The Show will adhere to and have in place any Government restrictions required during the build up to and when the show
is open to the public. These may include;
• Social distancing
• Advisory safety signage
• The provision of hand sanitising stations
• Provision of face masks
• Controlled and limited access to enclosed areas
• One way routes around the show ground
Fire Precautions
All staff, temporary workers, contractors and exhibitors must comply with the requirements of the Regulatory Reform (Fire
Safety) Order 2005 including persons in charge of activities within temporary structures and marquees including multi-
occupancy units.
Prior to opening all trade stands will have a suitable fire extinguisher, an adequate method of raising the alarm and all trade
stand staff must understand how to raise the alarm and what action is required in the event of a fire. This requirement
is an essential part of the trade stands contract with the Society. Failure to fulfil this requirement will result in a stand or
marquee remaining closed as it compromises the fire safety standards for the Show.
All fire exits must be clearly marked and the route to them will be kept clear at all times. No person shall place an
obstruction in aisles, corridors or walk ways that are designated escape routes at any time. Fire extinguishers and
other safety equipment will be located at easily accessible points and will be clearly visible and identified as fire safety
equipment. No person should attempt to use any fire safety equipment which places themselves or others at risk. Fire
safety equipment must not be moved or tampered with.
The use of naked flames, or any direct burning appliance is prohibited within multi-occupancy marquees and trade stands.
This includes candles and other similar items of any type.
ANY PERSON WHO DISCOVERS A FIRE SHOULD DIAL 999 AND INFORM EVENT CONTROL.
To supplement any portable fire safety equipment carried on machinery or plant the YAS will have additional equipment on
the site located in the Facilities Department.
Smoke Free Regulations/Policy
All enclosed and substantially enclosed areas on the Showground are Smoke Free (No Smoking including the use of
e-cigarettes). This includes all permanent buildings, temporary structures, tents, marquees or similar, stables, cattle sheds,
sheep, pig and goat lines and the Main Ring and TopSpec White Rose Ring Grandstands.
Smoking is only permitted in open spaces on the Showground. Exhibitors who smoke in contravention of this regulation
will be excluded from future Shows.
The requirements apply to all smoking, including the use of e-cigarettes 24 hours a day and the Safety Stewards/Security
will be responsible for enforcing these regulations on behalf of the Society.
Health and Hygiene - Contact With Animals
Farm animals naturally carry micro-organisms some of which may be harmful to people.
Washing hands thoroughly with soap and water immediately after contact with animals will reduce the risk of infection.
Hand gels or wipes are not a substitute for washing hands with soap and running water as they may not remove the
bacteria.
There are a number of permanent toilet blocks with washing facilities on the Showground and their locations are clearly
indicated on the Showground maps. .
Accident Reporting / Investigation
The Show medics will record all injury accidents or illness in an accident report book and will inform the Event Safety
Officer of all accidents. All accidents or incidents will be fully investigated to ensure that an accurate record is made
in the event of any claim or investigation arising at a later date.
The responsibility for recording all reportable accidents/incidents in accordance with RIDDOR 2013 will be the Event
Safety Officer.
England’s Premier Agricultural Show 23You can also read
