Town of Arlington - 6:30 P.M. January 11, 2022 - Design Review Committee Meeting

Town of Arlington
Design Review Committee
        Meeting

    January 11, 2022
       6:30 P.M.

Town of Arlington
             5854 Airline Road ⬧ Arlington, TN 38002 ⬧ 901.867.2620 ⬧ (fax) 901.867.2638 ⬧ www.townofarlington.org

                                       AGENDA
                               Design Review Committee
                                     Tuesday, January 11, 2022
                                            6:30 p.m.

I.     Call to Order & Establishment of a Quorum

II.    Approval of the December 14, 2021 Meeting Minutes

III.   Old Business

       A.    Other as Properly Presented

IV.    New Business

       A.    Tropical Smoothie – Site Plan – for development of a 3 bay commercial
             building on Lot 2 of the Arlington Place subdivision on the north side of
             Milton Wilson, 240ft west of Airline Rd

       B.    Other as Properly Presented

V.     Adjourn

Town of Arlington
                         5854 Airline Road ⬧ Arlington, TN 38002 ⬧ 901.867.2620 ⬧ (fax) 901.867.2638 ⬧ www.townofarlington.org

                                  DESIGN REVIEW COMMITTEE
                                Tuesday December 14, 2021, 6:30 PM
                                        Meeting Minutes

I.     Call to Order and Establishment of Quorum.

        Present:                                               Others Present:
        Josh Holtgrewe, Chairman                               Jeremy Credeur, Town Planner
        Jeanne Myers, Secretary                                Stephany Peterson, Planning Clerk
        Daniel Davidson
        Rick Eavenson
        Ron Colin
        Phillip Fung

        Absent
        Jeff McKee, Alderman (excused)

        Chairman Holtgrewe called the meeting to order noting a quorum was present.

II.    Approval of Minutes from November 9, 2021, Meeting.

        Chairman Holtgrewe called for a motion to approve the minutes from November 9, 2021.

        Main Motion: Daniel Davidson made a motion to approve the minutes of the November 9, 2021,
                     meeting. Ron Colin seconded the motion.

        Vote on Main Motion: The motion carried unanimously.

III.   Old Business.

        A.     Springhill Suites – Site Plan – for development of a hotel on Lot 1 of the Arlington Trails
               commercial PD, located at the west end of Fair Springs Cove.

               Ron Colin addressed the committee and stated he is a partner with Renaissance, and he would
               have to recuse himself from this project.

               Chairman Holtgrewe recognized Jeremy Credeur, Town Planner. Mr. Credeur presented staff
               report with a PowerPoint presentation (see exhibit A).

               Chairman Holtgrewe called for a motion to approve a Site Plan for Springhill Suites.

        Main Motion: Rick Eavenson made a motion to approve a Site Plan for Springhill Suites subject to the
                     proposed conditions. Secretary Myers seconded the motion.

Design Review Committee
                                                                                        December 14, 2021
                                                                                                   Page 2

      Chairman Holtgrewe called for comments or questions for staff or the applicant.

      Chairman Holtgrewe clarified most of the committee’s concern when previously presented were
      the elevations. He asked the committee if there were any other issues to address. Hearing none
      he continued to elevations.

      Mr. Fung asked what material was on the columns for the awning in the previous rendering. Mr.
      Credeur stated they were brick, grey color, now has changed to an off white/beige brick.

      Barry Allmon; Renaissance Group, was asked why the color of the columns changed. Mr. Allmon
      stated the darker brick made the awning disappear, going with a lighter brick color made it look
      whole.

      Mr. Fung asked if the grey metal material was resistant to staining, weather issues, aging, etc. Mr.
      Allmon stated the metal paneling has a 20-year warranty. Mr. Fung asked if the ACM had the
      same amount of warranty, Mr. Allmon stated yes. Mr. Fung asked where all ACM was located.
      Mr. Allmon stated ACM is located on the west and east sides plus along accent pieces and that
      the majority of the building will be clad with brick approximately 75-80%. Mr. Eavenson stated
      he prefers to see more brick verses metal. Secretary Myers noted the grey metal will not fade as
      much as a red or blue and that The earth tone colors are not as susceptible to fading.

      Secretary Myers stated her concern was the stucco verses the metal due to noticeability of dirt
      and grunge. Mr. Fung agreed and asked why the applicant choose stucco instead of brick. Mr.
      Allmon explained that the metal manels are non-structural as such brick could not be placed
      above them. Secretary Myers asked if there is any preventative maintenance that can be
      preformed on the stucco. Mr. Allmon explained the owner understands there is maintenance
      required to keep the building up to par while also explaining Marriott has an extensive
      maintenance program. The company does a full review of their buildings every few years to
      inventory what needs to be repaired or cleaned.

      Hearing no further comments or questions, Chairman Holtgrewe called for a vote on the main
      motion

Vote on Main Motion:           The motion carried unanimously.

      CONDITIONS OF APPROVAL:
      1. It is found that the DRC application and plans received November 29, 2021, along with the
      conditions of approval, meets the provisions of the Town of Arlington Zoning Ordinance and
      Design Guidelines Manual. The project shall be constructed in accordance with those regulations.
      2. Any approval shall be contingent upon the applicant satisfying all requirements and conditions
      of Site Plan approval levied by the Planning Commission or Board of Mayor and Aldermen.
      3. All plans submitted to Shelby County for the issuance of a building permit shall be consistent
      with the plans approved by the Planning Commission and Design Review Committee. Any plan
      changes require prior approval by Town of Arlington staff and/or the appropriate Committee.
      4. The site shall be maintained in accordance with the approved plans for the life of the project.
      Any revisions to the site or building will require prior approval from the appropriate Board,
      Commission, or their designee.

Design Review Committee
                                                                                                  December 14, 2021
                                                                                                             Page 3

              5. Any roof mounted equipment must be fully screened from the public right of way by the
              parapet wall and/or approved screen walls.
              6. All ground mounted equipment or meters must be screened by landscaping, fencing or other
              approved measures to the satisfaction of staff, unless equipment is required to maintain visibility
              and access. Wall mounted equipment may be painted to match the adjacent wall, if an option.
              7. Any exterior signage on plans is conceptual only and is not approved until a Town Sign Permit
              application is submitted for staff review and approval.
              8. All building lighting shall be natural white lighting (3000K). No colored lighting is allowed,
              including but not limited to accent, up lighting, down lighting, sign lighting etc.
              9. Prior to starting construction, the applicant shall address the following conditions and make
              any necessary amendments to the plans. Amended plans must be submitted to staff for
              consideration and approval. a. Irrigation for designated landscape areas is required. An irrigation
              plan shall be submitted to Staff for review and approval prior to issuance of a building permit.
                    a. Irrigation for designated landscape areas is required. An irrigation plan shall be submitted
                    to Staff for review and approval prior to issuance of a building permit.

      B. Other as properly presented

              No further old business was presented.

IV.   New Business.

      A.     Huff Holdings – Site Plan – for development of a 4,500 square foot commercial warehouse on a
             vacant industrial lot at 11462 Gulfstream Rd.

             Chairman Holtgrewe recognized Jeremy Credeur, Town Planner. Mr. Credeur presented staff report
             with PowerPoint presentation (see exhibit A).

             Chairman Holtgrewe called for motion to discuss a Site Plan for Huff Holdings.

      Main Motion:     Secretary Myers made a motion to approve a Site Plan for Huff Holdings subject to the
                       proposed conditions. Daniel Davidson seconded the motion.

             Chairman Holtgrewe disclosed his firm was preforming the engineering for their lighting. He stated
             he will not comment but could answer questions.

             Chairman Holtgrewe called for comments or questions for the applicant or staff.

             Mr. Colin asked the applicant to address the front façade.

             Stevie Wilbanks; Wilbanks Architecture explained while taking staff’s suggestions they also
             elongated the canopy, added a window and a soldier course. She noted on the east side there is
             quite a bit of metal paneling, but it was designed this way due to the size and how far back on site
             the building sat, she mentioned it was cheaper for the owner. She noted they are open to adding
             brick but would like to know what percentage would be acceptable. She noted she wanted to give
             it more texture look verses a weighted and flat look.

Design Review Committee
                                                                                          December 14, 2021
                                                                                                     Page 4

      Mr. Colin asked where the HVAC system were going to be placed. Ms. Wilbanks stated the
      mechanical units are going to be on the west side, not visible from the street and will be screened
      in with landscaping. Mr. Colin noted to Ms. Wilbanks these units will have grounded duck work that
      will be going up the wall of the building and would like to make sure that landscape screen meets
      the height of the duck work.

      Mr. Colin suggested adding a parapet to the front leveling the top along with adding a soldier
      course. Secretary Myers also suggested from the front elevation to the east elevation to extend
      brick to the second bay showing a material difference of brick for the first bay and metal for the
      second bay. Ms. Wilbanks asked if they would approve to have wainscot all the way down that side,
      Secretary Myers stated that would be acceptable.

      Hearing no further conditions Chairman Holtgrewe called for a vote on the main motion with the
      added conditions, discussed and agreed to by the Committee regarding leveling out rooftop and
      extended brick from front elevation to side elevation.

Vote on Motion with added conditions:            The motion carried unanimously.

      CONDITIONS OF APPROVAL:
      1. It is found that the DRC application and plans received November 18, 2021, along with the
      conditions of approval, meets the provisions of the Town of Arlington Zoning Ordinance and
      Design Guidelines Manual. The project shall be constructed in accordance with those regulations.
      2. Any approval shall be contingent upon the applicant satisfying all requirements and conditions
      of Site Plan approval levied by the Planning Commission or Board of Mayor and Aldermen.
      3. All plans submitted to Shelby County for the issuance of a building permit shall be consistent
      with the plans approved by the Planning Commission and Design Review Committee. Any plan
      changes require prior approval by Town of Arlington staff and/or the appropriate Committee.
      4. The site shall be maintained in accordance with the approved plans for the life of the project.
      Any revisions to the site or building will require prior approval from the appropriate Board,
      Commission, or their designee.
      5. Any roof mounted equipment must be fully screened from the public right of way by a parapet
      wall.
      6. All ground mounted equipment or meters must be screened by landscaping, fencing or other
      approved measures to the satisfaction of staff, unless equipment is required to maintain visibility
      and access. Wall mounted equipment may be painted to match the adjacent wall, if an option.
      7. Any exterior signage on plans is conceptual only and is not approved until a Town Sign Permit
      application is submitted for staff review and approval.
      8. All building lighting shall be natural white lighting (3000K), and no colored lighting is allowed,
      including but not limited to accent, up lighting, down lighting, sign lighting etc.
      9. Prior to starting construction, the applicant shall address the following conditions and make any
      necessary amendments to the plans. Amended plans must be submitted to staff for consideration
      and approval.
      a. Irrigation for designated landscape areas is required. An irrigation plan shall be submitted to
      Staff for review and approval with civil plans prior to issuance of a building permit.
      b. Revise the percentages of materials on the eastern façade to include additional masonry and
      provide further embellishment of most-visible southern façade.

Design Review Committee
                                                                                         December 14, 2021
                                                                                                    Page 5

       10. A parapet shall be added to the southern façade that is of a height to level of the top of
       the façade. This parapet is to be designed in a way that it will transition to the eastern façade.
       11. Full height brick veneer shall be continued from the south elevation around to the east
       elevation to a termination point that is approximately at the end of the first bay or at a
       minimum the center of the area between the storefront door and window
       12. A soldier course shall be placed at the top of the southern and eastern facades where brick
       is full height.

B.     Design Guidelines Chapter IV – Amendment – for consideration of an amendment to incorporate
       guidelines for cluster mailbox unites and associated improvements.
       Chairman Holtgrewe recognized Jeremy Credeur, Town Planner. Mr. Credeur presented staff report
       with a PowerPoint presentation (see exhibit A).

       Chairman Holtgrewe called for motion to discuss and amendment for Chapter IV in the Design
       Guidelines.

Main Motion:     Ron Colin made a motion to approve an amendment for Chapter IV in the Design
                 Guidelines. Rick Eavenson seconded the motion.

       Chairman Holtgrewe called for comments or questions for staff.

       Chairman Holtgrewe asked if staff has spoken the local postmaster or federal government about
       the requirements for these mailbox clusters. He stated he does not want to amend this chapter just
       to turn around and have staff redo it. Mr. Credeur stated there are no clear guideline from the
       postmaster other than then the clusters need to be accessible. Staff has modeled the changes after
       researching other local municipalities criteria.

       Chairman Holtgrewe suggested photometric requirements be added to design plan.

       Secretary Myers asked if the areas would have trashcans? Mr. Credeur stated initially there was
       discussion to have trash cans present but the question was who was going to maintain them. The
       consensus from staff was to eliminate trash cans to lessen the burden of any maintenance.
       Secretary Myers suggested if a design plan included a trash can a condition be added the HOA
       must maintain it.

       Mr. Davidson suggested to eliminate pine as a material use and to use cedar. He also suggested
       keeping landscaping at a minimal for security reasons. Mr. Credeur stated staff decided to leave the
       space open and see how an applicant designs it, but staff does understand the safety concern.

       Hearing no further discussion Chairman Holtgrewe recapped recommendations of adding a
       photometric plan, follow all energy code requirements, eliminating pine as a material, and seasonal
       colors in landscaping at entryways. Recommendations were unanimously agreed upon by the
       committee members for presentation to move forward to the Planning Commission and Board of
       Mayor and Alderman.

C. Other as properly presented.

Design Review Committee
                                                                                             December 14, 2021
                                                                                                        Page 6

              No further business was presented.

 V.    Adjournment:

              Chairman Holtgrewe called for a motion to adjourn.

       Motion:            Daniel Davidson made motion to adjourn. Ron Colin seconded the motion.

               The meeting was adjourned.

Josh Holtgrewe, Chairman                         Date

Jeanne Myers, Secretary                          Date

Exhibit A
Design Review Committee
                DECEMBER 14, 2021

III. OLD BUSINESS
A. SPRINGHILL SUITES, SITE PLAN

SPRINGHILL SUITES – SITE PLAN APPLICATION
                                     Elevations
Previous Front Elevation
  Building elevations Primary concern at last review.

SPRINGHILL SUITES – SITE PLAN APPLICATION
                                    Elevations
Revised Front Elevation
  Materiality, Patterning, and Color Scheme Revised

SPRINGHILL SUITES – SITE PLAN APPLICATION
                                    Elevations
 Proposed Materials
   Brick (@75-80%) – Acme Glacier White, Acme Koko
    Brown & Acme Slate Grey Velour
   ACM Panels (Aluminum Composite Material) – Alpolic
    Bay – Grey & Pac-Clad Wood Grain Copper
   Stucco – Aesthetic White (SW7035)
   Windows, PTAC grills and storefront clear anodized
    aluminum

SPRINGHILL SUITES – SITE PLAN APPLICATION
                                  Elevations
 Front Elevation (North)
 Divided Into 3 Main Sections
    Entry area section clad with grey and wood grain ACM panels
     accented with stucco around windows with grey brick at the
     base
    Center section is clad with brown brick, replacing blue ACM
    The third section is framed by the Glacier White brick with a wood
     grain ACM panel center and grey ACM accent
                                                         North Elevation

SPRINGHILL SUITES – SITE PLAN APPLICATION
                                  Elevations
  Eastern and Western Sections
      Majority Glacier White brick with Koko Brown Base
      Wood grain ACM accents
      Signage on western elevation
East Elevation
                                                  West Elevation

SPRINGHILL SUITES – SITE PLAN APPLICATION
                                  Elevations
 South Elevation
    Majority Glacier White brick with Slate Grey and
     Brown Base
    2 sections of brown brick surrounding window bays
    Wood grain section with grey ACM and inset brick
     accents opposite of entry section
South Elevation

SPRINGHILL SUITES – SITE PLAN APPLICATION
                                   Elevations
Previous Entry Rendering

SPRINGHILL SUITES – SITE PLAN APPLICATION
                                   Elevations
Revised Entry Rendering

SPRINGHILL SUITES – SITE PLAN APPLICATION
                          Landscaping and Irrigation
 Meets open space requirements
 Exceeds required TDU – 140 provided and 59 required

SPRINGHILL SUITES – SITE PLAN APPLICATION
                          Landscaping and Irrigation
 Streetscape trees consist of 2 Yoshino Cherry trees and a
  line 3 Japanese Zelkova, consistent with PD and with
  street trees planted at Fairfield Inn.

SPRINGHILL SUITES – SITE PLAN APPLICATION
                          Landscaping and Irrigation
 Site ringed by Crepe Myrtles and Pin Oaks with a large
  bed between the entry drives
 Building is surrounded by ample number of trees,
  shrubbery, ground cover, and annuals

SPRINGHILL SUITES – SITE PLAN APPLICATION
                      Lighting/Photometrics
 Well lit site Photometrics show little to no
  trespass on adjacent properties.
 12 bronze LED pole lights within the parking lot
  each approximately 25 ft tall.                          Path/Pool
                                                          area Lighting
 2 similar lights at pool area that are 14 ft tall
 Remaining lighting consists of bollard lights
  recessed fixtures under canopy and wall
  fixtures
 Wall Fixture SA2 can display colored lighting. A         Site Lighting
  condition has been added requiring all light to
  be natural light and no colored lighting will be
  allowed.
                                           Wall Fixture   Bollard Lighting

SPRINGHILL SUITES – SITE PLAN APPLICATION
                      Garbage Collection Areas
 Enclosure proposed on southwest corner of site
 CMU construction clad in slate grey brick with
  precast cap
 All exposed metal painted grey to match brick
 Screened on 3 sides with evergreens

SPRINGHILL SUITES – SITE PLAN APPLICATION
                Mechanical Equipment Screening
  All rooftop units will be screened by parapets, screen
   walls, and the general height of the building.
  Ground or wall mounted meters or mechanical
   equipment must be screened by landscaping, fencing,
   or painted to match the adjacent surface (if surface
   mounted)
  A condition of approval notes and will be confirmed prior
   to occupancy. Must be maintained for duration of the
   site.

SPRINGHILL SUITES – SITE PLAN APPLICATION
                              Next Steps
 If approved the applicant will complete all
  conditions of approval and have a preconstruction
  meeting with staff prior to beginning work.

SPRINGHILL SUITES – SITE PLAN APPLICATION
                              Recommendation
 Staff recommends approval of the Proposed Site
  Plan subject to conditions noted in staff report and
  any others levied by the DRC

IV. NEW BUSINESS
A. HUFF GROUP HOLDINGS, GULFSTREAM RD – SITE PLAN

HUFF GROUP HOLDINGS– SITE PLAN APPLICATION
                                   PROPOSAL
 Applicant requesting DRC approval of a 4,160 sq ft
  warehouse/office building on an in-fill lot at 11462 Gulfstream
  Rd.
 Lot is .78 acres, on the north side of Gulfstream Rd between an
  existing industrial site and a creek.
 Property is zoned Light Industrial M-1

HUFF GROUP HOLDINGS– SITE PLAN APPLICATION
                                   PROPOSAL
 Centered on lot with drive off Gulfstream
  RD. Parking provided at the front of the
  building.
 Building to provide office and storage
  space along with 2 tenant spaces.
 Planning Commission approved site plan
  layout on October 18, 2021

HUFF GROUP HOLDINGS– SITE PLAN APPLICATION
                                 ELEVATIONS
 PROPOSED MATERIALS
   Desert Sand (beige)colored R-Panel
   General Shale, Coffee Bean (reddish brown)colored
    modular brick.

HUFF GROUP HOLDINGS– SITE PLAN APPLICATION
                                 ELEVATIONS
 Southeast Elevation
    Faces Gulfstream Rd.
    Brick clad
    Includes a brick wainscot with rowlock cap
    Soldier course added to break up façade and add
     visual interest.
    Bronze storefront with bronze aluminum awning
     above.

HUFF GROUP HOLDINGS– SITE PLAN APPLICATION
 East Elevation                 ELEVATIONS
    Serves as entrance to tenant spaces and secondary
     “front” of building
    Brick wainscot on a portion of the elevation with
     Beige R-Panel and bronze trim
    Remainder of the elevation all R-Panel
    Bronze store front and awnings

HUFF GROUP HOLDINGS– SITE PLAN APPLICATION
 North and West Elevation       ELEVATIONS
    Completely R-Panel with bronze trim.
    Bronze roll up door on rear (north) of building.

HUFF GROUP HOLDINGS– SITE PLAN APPLICATION
                                 ELEVATIONS
 Guidelines give DRC the discretion to allow metal facades in
  industrial areas on the side and rear where not generally
  visible from the public right-of-way(Ch. II, A., d.)
 It is the opinion of staff that the northern and western
  elevations meet this criteria, but the eastern façade needs a
  lower percentage of metal as it is more visible from
  Gulfstream Rd.

HUFF GROUP HOLDINGS– SITE PLAN APPLICATION
               LANDSCAPING AND TREE ORDIANCE
 Exceeds 20% opens pace
  requirement with 46% provided
 TDU requirement of 15.6 is also
  exceeded with 17.25 provided
 Entry drive will be lined on either
  side by an Eastern Red Bud, 18
  Loropetalum, and 3 Natchez Crepe
  Myrtles
 Screening of the dumpster
  enclosure and transformer will be
  provided by 2 Nelli R. Stevens and 8
  Arborvitae

HUFF GROUP HOLDINGS– SITE PLAN APPLICATION
           EXTERIOR LIGHTING AND PHOTOMETRICS
 Site lighting to be provided by (4) 25 ft bronze
  pole mounted LED fixtures on a 2’ base
 Building lighting proposed as 4 bronze wall pack
  fixtures
 Pole Lighting                                       Wall Pack

HUFF GROUP HOLDINGS– SITE PLAN APPLICATION
                    GARBAGE COLLECTION AREA
 Brick clad CMU enclosure proposed on
  the northeast corner of the site
 A soldier course with rowlock cap will
  dress up the enclosure

HUFF GROUP HOLDINGS– SITE PLAN APPLICATION
                       MECHANICAL SCREENING
 All ground or wall mounted meters or mechanical equipment
  required to be screened by landscaping, fencing or painted
  to match adjacent surface as noted by conditions 5 and 6 of
  staff report.

HUFF GROUP HOLDINGS– SITE PLAN APPLICATION
                                 NEXT STEPS
 If approved, the applicant will next complete all conditions of
  approval, complete construction plans and have a
  preconstruction meeting with staff prior to commencing work.

HUFF GROUP HOLDINGS– SITE PLAN APPLICATION
                            RECCOMENDATION
 Staff feels that with changes to the percentages of materials
  on the eastern façade, and additional embellishment on the
  southern façade, the building would be greatly improved.
  With that in mind staff recommends approval of the proposed
  site plans with these improvements, conditions listed in staff
  report and any additional conditions imposed by the DRC.

IV. NEW BUSINESS
B. DESIGN GUIDELINE AMMENDMENT– CHAPTER IV

DESIGN GUIDELINE AMMENDMENT– CHAPTER IV
                              BACKGROUND
 USPS shifted to centralized delivery several years ago
 All recent developments required to install centralized mail
  stations otherwise known as cluster mailbox units (CBU’s)
 Neighborhood accessory structures and COS are reviewed by
  the DRC, CBU’s have been considered on a case-by-case
  basis.
 Guidance is minimal in TOA code – BMA, DRC, and PC asked
  for draft amendments to incorporate these features as such
  this amendment is intended to address that topic
 Exhibit A (attached to the staff report) is the full proposed
  language and photographic examples of elements desired

DESIGN GUIDELINE AMMENDMENT– CHAPTER IV
                                 PORPOSAL
 Design Guidelines Chapter IV. addresses site elements and
  their design.
 Section H. added to this chapter will address CBU’s

DESIGN GUIDELINE AMMENDMENT– CHAPTER IV
                                 PORPOSAL
 Section H Begins By explaining:
    CBU’s are required and those not located within a
     building must be located under a canopy or kiosk and
     then states requirements for boxes themselves.
      1.     Cluster Box Units (CBU)
             a. CBUs shall be approved by USPS
             b. CBUs shall be an appropriate, muted color to
             compliment the kiosk, such as bronze or black.
             c. CBUs shall have a decorative design and
             pedestal base, or they may be installed in a brick
             or masonry enclosure or base.

DESIGN GUIDELINE AMMENDMENT– CHAPTER IV
                               PORPOSAL
 Language then gives requirements for the kiosk or enclosure
  giving extensive direction to ensure quality design and
  consistency but not limit creativity in design:
2. Kiosk General Design Criteria
  a.CBU enclosures or kiosks shall be of the same materials and quality
    aesthetics as the overall development they serve.
  b.Kiosk ceilings and soffits shall be completely enclosed with finished
    materials or shall utilize an exposed timber truss system utilizing decorative
    trusses.
  c.Columns on CBU kiosks shall be proportionate to structure and no smaller
    than 8” x 8”.
  d.Cedar is preferred over treated pine for kiosk construction, if exposed.
  e.Columns shall include decorative bases constructed of like materials to
    the development or the CBU base, if used, and shall be of a size
    proportionate to structure.

DESIGN GUIDELINE AMMENDMENT– CHAPTER IV
                               PORPOSAL
f. Roofing materials on CBU kiosks shall be asphalt shingles or 26-guage
   standing seam metal with Kynar 500 finish or equivalent.
g.CBU kiosk roof colors shall be in keeping with overall aesthetic of the
  development, utilizing a muted earth tone, dark bronze, or matte black
h. Gutters shall be a color to compliment the CBUs and/or blend with the
   kiosk materials.

DESIGN GUIDELINE AMMENDMENT– CHAPTER IV
                               PORPOSAL
 A section on lighting was included for security purposes as
  well as aesthetics:
3. Lighting
  a.Adequate lighting to safely access the CBU kiosk shall be provided.
  b.Lighting shall meet Design Guidelines Exterior Lighting requirements,
    including full cut-off fixtures and minimal spillage onto adjacent properties
    and public right-of-way.
  c.Down lighting under the canopy along with pedestrian scale pole and
    bollard lighting is recommended.
  d.Exposed conduit is not preferred.
  e.Neutral lighting temperatures (4000K) should be used for all kiosk lighting.

DESIGN GUIDELINE AMMENDMENT– CHAPTER IV
                               PORPOSAL
 Landscaping is required around the mail kiosk, like other
  ancillary structures in a neighborhood. This section is more
  flexible, but addresses the need for it to compliment the rest
  of the community:
4. Landscaping
  a.Appropriate landscaping consistent with other common open space in
    the development shall be provided at CBU kiosks and maintained at all
    times.
  b.A combination of trees, shrubbery, ground cover, and/or annual color
    are appropriate.
  c.Landscaping shall not obstruct access to CBUs by residents or mail
    carriers.

DESIGN GUIDELINE AMMENDMENT– CHAPTER IV
                               PORPOSAL
 Lastly, as the USPS requires CBUs for both residential and
  nonresidential uses, a section specifically addressing
  nonresidential was included, as staff felt those facilities were
  better served if they were more discrete and less noticeable
  than a residential facility.
5. Non-Residential Uses
  a.CBUs which are internal to the building or incorporated into a building
    facade are preferred.
  b.Exterior CBUs for nonresidential uses may be uncovered.
  c.If uncovered, exterior CBUs for nonresidential uses must be placed at the
    rear or side of the building in a location not visible from the street.
  d.Exterior CBUs should be of a design and color to compliment the primary
    structure on site.

DESIGN GUIDELINE AMMENDMENT– CHAPTER IV
                               PORPOSAL
 A companion amendment to the zoning ordinance has
  been drafted discussing the following:
   Location
   Parking
   ADA Access
   Ownership and Maintenance
  This will be considered by the PC and move forward at the
  same time as this amendment

DESIGN GUIDELINE AMMENDMENT– CHAPTER IV
                         RECCOMENDATION
 The DRC is tasked to make a recommendation on the
 proposed amendment to take it forward as written or take
 it forward with proposed changes.
 The DRC’s recommendation will be forwarded to the
 Board of Mayor and Aldermen along with the amendment
 for their consideration and a final decision.

TOWN OF ARLINGTON, TENNESSEE
                     DESIGN REVIEW COMMITTTEE
                     DEVELOPMENT STAFF REPORT

                         TROPICAL SMOOTHIE CAFÉ
                          SITE PLAN APPLICATION
DATE:                   January 11, 2022

STAFF:                  Jeremy Credeur, Town Planner

SUBJECT:                Site Plan Review

APPLICANT:              Manoj P. Patel, Tropical Smoothie Cafe

DESIGN PROF./           BM Architect; Rep: Brady Moore
CONSULTANT:

SITE LOCATION:          Lot 5B of Arlington Place Subdivision; north side of Milton Wilson, west
                        of Airline Road
SITE ACREAGE:           0.802 Acres

ZONING:                 SC (Shopping Center)

PROPOSAL: The applicant is requesting DRC approval of a Site Plan for a 3-bay retail building
on the north side of Milton Wilson, on an undeveloped lot west of Airline Road, next to the
Dermatology Clinic. The applicant proposes to construct a 4,650 square foot building to include
3 suites, one for Tropical Smoothie Cafe and two for future tenants. The Tropical Smoothie suite
is proposed on the west side and includes a full drive through, including a menu board and pick-
up window.

The new, single-story building will face south toward Milton Wilson. Driveways wrap all four
sides of the site and parking is located on the front (south) and east sides.

The Planning Commission approved the Site Plan on December 20, 2021.

Building Elevations: The Southern façade of the
building faces Milton Wilson Blvd. and features a
bronze storefront system spanning the length of
each suite divided by a beige brick pilaster. Each of
the four pilasters feature a dark-crimson-colored
rowlock course corresponding with the top of the
storefront system. A dark bronze colored EIFS trim
accent aligns with the top of the dark crimson
standing seam awnings. The pilasters are capped in
pairs by a dark bronze colored EIFS trim piece.

Tropical Smoothie Cafe
                                                                               DRC - Site Plan Review
                                                                                     January 11, 2022

Above the storefront a 1”X6” composite cladding in a rosewood color will be used. This material
is a wood grained product that mimics the look of wood while being rot and insect proof. It will
be installed as a rain screen meaning there will be a waterproof membrane at the wall plane and
an air gap between the cladding material and the membrane providing air circulation and increased
efficiency of the building envelope. The base of the building features a beige colored brick capped
with a red brick colored row lock course that circles the building on all four elevations.

The western elevation features the same basic design with storefront only in the southernmost bay
of the elevation with an awning above. The patterning is similar to the southern elevation but with
5 pilasters instead of 4. The EFIS accents are carried around from the front on all of the pilasters
except the center which is left unadorned. The pilasters on the ends of the building are tied to by
a bronze EIFS trim piece creating a corner wrap. This is repeated on all four corners of the
building. The drive through window for Tropical Smoothie will be located in the second bay of
this elevation.

The rear elevation (northern) has
the same materials, brick base with
rosewood composite above, but has
no pilasters. Four gutters, roof
access ladder, and staff use doors,
all bronze, are on this elevation.

The eastern elevation in the same as
the west with the exception of the
lack of a drive through window.

  Landscaping and Tree Ordinance: The project meets open space requirements and will exceed
tree density unit (tdu) requirements with newly planted trees. The site will achieve 28.75 DU with
16 DU required.
The site is well landscaped. The streetscape features dwarf Redbuds, hollies, and several other
species of shrubs, flowers, and ground cover. Either side of the building features Willow Oaks,
Hollies, and Nandina

Exterior Lighting and Photometrics: The lighting plan shows LED permitter pole lights, with a
consistent 4000K temperature throughout. Lighting includes 2 pole lights within the parking lot,
each on square poles. To meet our DGs, poles should be bronze to match site elements and nearby
projects, and also be no more than 30’ tall and proportional to the building. A condition notes this.
Additional building lighting includes 9 decorative square wall sconces lights, 5 architectural wall
sconces on the front and first bays of both sides.

The photometric shows adequate coverage of the parking lot, entrances, and sidewalks alongside
the building. Minimal spillage off-site is noted but will not exceed DG limits at 10 feet beyond the
site property lines.

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Tropical Smoothie Cafe
                                                                              DRC - Site Plan Review
                                                                                    January 11, 2022

Garbage Collection Areas: A brick clad CMU enclosure with a rowlock cap is proposed on the
northeast corner of the site. The gate will consist of a bronze 2”x 6” steel tube framed gate with
1” x 6” composite cladding to match building cladding.

Mechanical Equipment Screening: As is typical, any other ground or wall mounted meters or
mechanical equipment installed must be screened by landscaping, fencing, or painted to match the
adjacent surface (if surface mounted). A condition notes this and it will be confirmed prior to
occupancy and shall be maintained for the duration of the site.

Signage: No application for signage has been submitted at this time.

Next Steps: If approved, the applicant will next complete all conditions of approval, complete
construction plans, and have a Pre-Construction meeting with staff prior to beginning work.

RECOMMENDATION:
Staff recommends approval of the applicant’s Site Plan for multitenant building, subject to the
following conditions, in addition to any others levied by the Design Review Committee.

CONDITIONS OF APPROVAL:
1. It is found that the DRC application and plans received January 4, 2022, along with the
   conditions of approval, meets the provisions of the Town of Arlington Zoning Ordinance and
   Design Guidelines Manual. The project shall be constructed in accordance with those
   regulations.
2. Any approval shall be contingent upon the applicant satisfying all requirements and conditions
   of Site Plan approval levied by the Planning Commission or Board of Mayor and Aldermen.
3. All plans submitted to Shelby County for the issuance of a building permit shall be consistent
   with the plans approved by the Planning Commission and Design Review Committee. Any
   plan changes require prior approval by Town of Arlington staff and/or the appropriate
   Committee.
4. The site shall be maintained in accordance with the approved plans for the life of the project.
   Any revisions to the site or building will require prior approval from the appropriate Board,
   Commission, or their designee.
5. Any roof mounted equipment must be fully screened from the public right of way by the
   parapet wall and/or approved screen walls.
6. All ground mounted equipment or meters must be screened by landscaping, fencing or other
   approved measures to the satisfaction of staff, unless equipment is required to maintain
   visibility and access. Wall mounted equipment may be painted to match the adjacent wall, if
   an option.
7. Any exterior signage on plans is conceptual only and is not approved until a Town Sign Permit
   application is submitted for staff review and approval. Exterior signs on the building should be
   consistent with one another, and if multiple tenants are proposed to obtain their own permits,
   a Master Sign Plan should be obtained from the DRC in advance to reinforce that consistency.

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Tropical Smoothie Cafe
                                                                             DRC - Site Plan Review
                                                                                   January 11, 2022

8. Prior to starting construction, the applicant shall address the following conditions and make
   any necessary amendments to the plans. Amended plans must be submitted to staff for
   consideration and approval.
   a. Irrigation for designated landscape areas is required. An irrigation plan shall be submitted
      to Staff for review and approval prior to issuance of a building permit.
   b. Parking lot light poles should be bronze to match site elements and nearby projects, and
      also be no more than 30’ tall and proportional to the building.
   c. Provide an updated material board including all materials.

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    LOCATION MAP   Tropical Smoothie 3-bay Retail
                                        Site Plan