Supplying and Producing Fireworks Displays - RFP# 2022-004 Date: September 24, 2021 - Charleston ...
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Supplying and Producing
Fireworks Displays
RFP# 2022-004
Date: September 24, 2021 CHARLESTON COUNTY PARK
& RECREATION COMMISSION
Table of Contents
Price Proposal----------------------------------------------------------------------------------------------------3
Introduction-------------------------------------------------------------------------------------------------------5
Scope of Service –------------------------------------------------------------------------------------------------5
Selection Process------------------------------------------------------------------------------------------------6
Qualification and Evaluation of Proposals- --------------------------------------------------------------7
Criteria for Selecting based on Qualifications ----------------------------------------------------------8
Basis of Award---------------------------------------------------------------------------------------------------9
Evaluation Criteria---------------------------------------------------------------------------------------------9
Basic of Evaluation for each Factor------------------------------------------------------------------------9
Factor 1 Cost
Factor 2 Past Performance
Factor 3 Corporate Experience
Factor 4 Project Approach and Performance Differentiators
Factor 5 Capacity
Submittals------------------------------------------------------------------------------------------------------12
Addendum------------------------------------------------------------------------------------------------------14
Attachments
1a – SC Dept. of Revenue Form I-312, if applicable
1b – Equal Employment Opportunity Certification
1c – Non- Collusion Oath
1d – Drug Free Workplace Certification
1e – Compliance with Illegal Immigration Act
1f – Insurance Requirement
1g – Certification/Qualification Questionnaire/References
1h – W-9
Contract Document
RFP No. 2022-004
Fireworks Display
2PRICE PROPOSAL
Submit the price proposal in separate envelope or file attachment/download
The price shall be lump sum price for the following items:
ITEM 0001 – Base Year: December 31, 2021 – Price includes the following:
Price for the entire work, complete in accordance with the specifications.
CCPRC budget $9000.00 for base year
TOTAL PRICE FOR ITEM 0001 $9,000.00
ITEM 002 –- Second Year December 31, 2022– Price includes the following: Price for the entire work,
complete in accordance with specification.
TOTAL PRICE FOR ITEM 0002 $________
ITEM 0003 –Third Year, December 31, 2023 – Price includes the following: Price for the entire work,
complete in accordance with the specifications.
TOTAL PRICE FOR ITEM 0003 $_________
ITEM 0004 –Forth Year, December 31, 2024 – Price includes the following: Price for the entire work,
complete in accordance with the specifications.
TOTAL PRICE FOR ITEM 0003 $_________
ITEM 0005 –Fifth Year, December 31, 2025 – Price includes the following: Price for the entire
work, complete in accordance with the specifications.
TOTAL PRICE FOR ITEM 0005 $_________
TOTAL ITEMS; 0001, 0002, 0003,004 and 005 $___________
OFFER NOTES: Contractor holds a license; permit or other special license to perform the services included in
this proposal, as required by law, or employs or works under the general supervision of the holder of such
license, permit or special license.
RFP No. 2022-004
Fireworks Display
3Contract will be awarded to one vendor. CCPRC will evaluate total cost of items 1 thru 5. The prices listed in
this proposal includes all pricing, including, but not limited to, all taxes and duties of any kind levied by federal,
state, municipal, or other governmental authority, which either party is required to pay with respect to the
materials or services covered by this Agreement.
Respectfully submitted,
Company Name: _________________________________________
Representative: _________________________________________
Address: _______________________________________________
email: _________________________________________________
Phone: ____________________________________________
Signature: _____________________________________________
Title: _________________________________________________
Date Submitted: ________________________________________
RFP No. 2022-004
Fireworks Display
4Introduction
Charleston County Park and Recreation Commission (CCPRC) is seeking proposals from
qualified companies engaged in the services of supplying and producing fireworks displays. The
initial contract period shall start on the date of this Agreement for a period of one year with
options for renewal for up to four additional one-year periods from the date of the award of a
contract as outlined in the Request for Proposal.
CCPRC represents one of the most unique park and recreation agencies in the state of South
Carolina. As a Special Purpose Public Service District created in 1968, CCPRC has specific
areas of responsibility that are defined through our enabling legislation. Existing in an area
which boasts excellent municipal programs and two additional special recreation districts,
CCPRC is charged with providing park and recreation services, as well as working in harmony
with other recreation agencies in Charleston County.
Scope of Service
CCPRC plans to enter into a contract with a single vendor to provide a turn-key annual firework
display on December 31st 2021, 2022, 2023, 2024 and 2025. Proposals will be evaluated on
length of display, size of shells and any added special effects.
It is the intent of CCPRC to select one vendor to supply this service for a period of one year, and
renewal for up to four additional one-year option as outlined in this RFP. Vendor shall clearly
indicate pricing for the base year and four one-year option
Fireworks display proposals to include the following:
1. Provide approximately a 14-18 minutes show for each event. We are open to other
suggestion from vendors as to improve the show.
2. Provide all necessary labor, equipment and supervision to set-up and dismantle
display.
3. Shell size must not be greater than 6 inch; however, CCPRC reserves the right to
adjust shell size on an annual basis to accommodate the firing site.
4. All necessary safety precautions to provide a safe and spectacular display,
assistance with local and state firework display permits.
5. Perform thorough cleanup of the display site.
6. The successful vendor will meet with CCPRC and Fire Department personnel to discuss
display, inspections of the display site and demonstrations of the display operation and approval.
Compliance Requirements
The successful vendor will be required to obtain, pay for and submit all necessary requirements to
CCPRC on an annual basis prior to commencement of fireworks display; this includes but is not
limited to:
RFP No. 2022-004
Fireworks Display
51. Proof of insurance
2. Commercial Outdoor Display Permit from SC Dept. of LLR.
3. Obtain a permit from the City of Charleston’s Fire Marshall Division.
4. Provide the arrival time.
Vendor holds a license; permit or other special license to perform the services included in this
Agreement, as required by law, or employs or works under the general supervision of the holder
of such license, permit or special license.
Vendors may submit such data, as they deem appropriate; however, failure to submit all required
information on a complete proposal may be cause for rejection.
Duration of Contract
The initial contract period shall start on the date of this Agreement for a period of one year with
options for renewal for up to four additional one-year options, based on satisfactory performance
and a determination that it will be in the best interest of CCPRC. All prices, terms, and
conditions shall remain firm for the initial period of the Contract. The period of this contract
including all options shall not extend beyond a period of five years.
Selection Process
The RFP will be available to any qualified company choosing to respond. CCPRC reserves the
right to waive any irregularities and to reject any or all proposals. CCPRC will determine whether
the evidence of ability to perform is satisfactory and will make awards only when such evidence is
deemed satisfactory. Also reserves the right to accept the proposal as a whole, or any items listed
under the Scope of Services. No Proposal may be withdrawn for a period of 60 days after date
proposals are due. Listed below is the anticipated schedule for the project:
A. Deadline for Questions Thursday, September 30, 2021
B. Addendum Issued, if deemed necessary Monday, October 4, 2021
C. Proposals Due Tuesday, October 12, 2021 2:00PM, ET
Proposals shall be available for public inspection after the contract award; however, proprietary
or confidential information marked as such in each proposal shall not be disclosed without prior
written consent of the Vendor(s). It is the responsibility of the Vendor(s) to identify any
information deemed proprietary or confidential. Upon submission, all proposals become the
property of the Commission and are subject to public record laws. It is the Vendor’s
responsibility to notify the Commission of any proprietary information listed in proposals
submitted. If a proposal contains proprietary information, the Vendor shall include a cover
letter indicating such information. In addition, any information in which the Vendor
considers proprietary MUST be clearly marked “proprietary” next to the relevant part of
the text in order for it to be treated as such.
CCPRC reserves the right to inspect the plant or place of business if a Vendor, Contractors, or
any subcontractor at reasonable time, which is to the performance of any contract awarded or to
be awarded by CCPRC as well as the books and records of such vendor, contractors and
subcontractors in accordance with CCPRC’s Procurement Policy.
RFP No. 2022-004
Fireworks Display
6Proposals for services shall include all charges including, but not limited to deliveries, taxes, and
duties of any kind levied by federal, state, municipal, or other governmental authority which
either party is required to pay with respect to services covered under this agreement. There is no
expressed or implied obligation for CCPRC to reimburse responding Vendor for any expenses
incurred in preparing the proposals submitted for consideration.
The successful vendor(s) shall be notified following CCPRC approval. Contract awards shall be
posted on CCPRC’s website.
In selection of the successful solution, CCPRC reserves the right to:
1. Waive any irregularities and/or reject any and/or all proposals that do not adequately
meet the desired quality or that cannot meet the schedule or are not within CCPRC’s
budget constraints;
2. Accept the proposal as a whole or any items listed in the Proposal;
3. Purchase the appropriate product from other vendors as needed, if listed requirements are
not available in the proposed solution;
4. Negotiate terms of the contract with the intended firm pursuant to Procurement Policy;
5. Inspect the plant or place of business of a Vendor, contractor, or any subcontractor at
reasonable time, which is related to the performance of any contract awarded or to be
awarded by CCPRC as well as the books and records of such contractors and
subcontractors in accordance with CCPRC’s Procurement Policy
Qualification and Evaluation of Proposals
If service cannot be supplied by the selected Vendor, CCPRC reserves the right to purchase
appropriate product/service from other vendors as needed.
Proposals will be evaluated on criteria listed and requested in the Request for Proposal and
demonstration of product and services and what is deemed most advantageous to the
Commission and in accordance with CCPRC’s Procurement Policy. Contract will be awarded to
one vendor.
Proposals will be evaluated and independently scored based upon the following factors, listed in
order of importance:
1) Cost
2) Project approach & performance differentiator’s
2) Corporate experience
3) Past Performance
4) Capacity
CCPRC will determine the best value based upon these criteria and recommend the selection of
Vendor.
RFP No. 2022-004
Fireworks Display
7CCPRC may request additional information from one or more Vendors after the submission of the
initial proposals in order to clarify, confirm, or properly evaluate any proposal. Vendor may be
asked to provide an oral discussion of the proposal. This presentation shall be limited to the
subject matter part of the proposal response and shall be limited to a clarification, explanation, or
more extensive description of the proposal. Answers from the oral discussion may be reflected in
a revised score for the submitted proposal due to a better understanding of a specific proposal
evaluation item.
There is no expressed or implied obligation for CCPRC to reimburse Vendor for any expenses
incurred in preparing the proposal and/or any subsequent interviews and/or requests for additional
information. CCPRC will not be obligated for any services without a written executed contract by
both parties.
Proposals for services shall include all charges including deliveries, taxes, and duties of any kind
levied by federal, state, municipal, or other governmental authority which either party is required
to pay with respect to services covered under this agreement. There is no expressed or implied
obligation for CCPRC to reimburse responding Contractor for any expenses incurred in
preparing the proposals submitted for consideration.
The successful Contractor shall be required to execute a formal contract. The Contract shall be
virtually identical in substance and form which is identified as, Sample Contract. The only
anticipated changes in the Sample Contract, will be to fill in the blanks to identify the successful
Contractor, and terms relating to compensation, or to revise the contract to accommodate
corrections, changes in the scope of work, or changes pursuant to addenda issued prior to the
qualification opening. Contractors should raise any questions regarding the terms of the
Contract, or submit requested changes in said terms, in the form of written questions or
submittals, subject to the deadline for questions. Because the signed contract will be derived
from Sample Contract, Contractor is urged to seek independent legal counsel as to any questions
about the terms, conditions or provisions contained in Sample Contract, before submitting a
qualification.
Criteria for Selecting based on Qualifications
Each Vendor, by submitting proposals, represents that:
RFP No. 2022-004
Fireworks Display
81. The Vendor has read and understands this solicitation (including all Attachments) and
that its offer is made in accordance therewith.
2. The Vendor has reviewed the solicitation, has become familiar with the local
conditions under which the product/service is to be provided, and has correlated
personal observations with the requirements of the proposed Contract Documents.
3. The Vendor is qualified to provide the product/services required under this
solicitation and, if awarded the Contract, will do so in a professional, timely manner
using successful Vendor’s skill and attention.
Basis of Award
The award determination shall be based on technical and cost factors. Following the deadline for
submittal of proposals, a selection committee will review, analyze, and rank all submittals based
on their response to the information requested. CCPRC reserves the discretion to determine the
number of Vendors that will be on the short list. CCPRC reserves the right to reject any or all
submittals and to waive defects, technicalities, and/or irregularities in any submittal. CCPRC
reserves the right to finalize a contract based on all factors involved in the written qualification
submittal without further discussion or interview
Evaluation Criteria
Each response to this Request for Proposal will be subject to the same review and assessment
process. Submittals will be evaluated on the basis of the Proposal’s technical capability and
experience. All Vendors submitting qualifications must provide at a minimum, their expertise
and capabilities as they relate to the Factors outlined by the RFP.
The distinction between corporate experience and past performance is corporate experience
pertains to the types of work and volume of work completed by a Vendor that is comparable to
the types of work covered by this requirement, in terms of scope and complexity. Past
performance relates to how well a Vendor has performed.
Basis of Evaluation for each Factor
Cost Factor:
Factor 1- Cost
Basis of Evaluation: CCPRC will evaluate cost based on the total price proposal submitted for
items requested in the Price Proposal. Contract will be awarded to one vendor: Analysis will be
performed by one or more of the following techniques to ensure a fair and reasonable price:
• Prices received in response to the RFP
• Cost realism analysis performed
Technical Factors:
The Vendor shall be rated higher during evaluations if their proposal meets or exceed the
following items: (Factors 2 through 5).
RFP No. 2022-004
Fireworks Display
9Factor 2- Project Approach and Performance Differentiators
Basis of Evaluation: The Vendor may be rated higher during evaluations if their proposal meets
and/or exceeds the following items:
• Capability to provide products and services
• Provide supplies, product and services
• Timely response to requests for onsite support
Factor and Solicitation Submittal Requirements:
1. Detailed description of Vendor’s approach in providing the product and services.
2. The reason Vendor proposal should be selected,
3. Capability to provide approximately 14 - 18 minutes show for each event,
4. Capability to provide all necessary labor, equipment and supervision to set-up and
dismantle display,
5. Capability of special effects.
6. Shell size must not be greater than 6 inch; however, CCPRC reserves the right to
adjust shell size on an annual basis to accommodate the firing site,
7. The ability to provide safety precautions for a safe and spectacular display, assistance
with local and state firework display permits, and;
8. Provide assistance with local and state firework display permits
Factor 3 Corporate Experience
Basis of Evaluation: The responding institution will be evaluated in order to determine if its
company has demonstrated the necessary corporate experience to meet CCPRC’s needs.
Factors and Solicitation Submittal Requirements:
1. Proposals shall identify the qualified, knowledgeable contact person who will be the
point person for the entire project. Proposals shall also provide a statement of the
Vendor’s commitment that the identified individual(s) will be involved throughout the
entire project and must address, at a minimum, the organizational strength and stability of
the responding firm.
2. Provide documentation of the firm’s capability and experience which includes:
a. Demonstration of Vendor’s ability to perform the indicated services
b. Description of previous work
c. Responsiveness and compliance with the items listed in request for proposal
Factors and Solicitation Submittal Requirements:
Ensure correct phone numbers and email addresses are provided for all client points of contact.
Submit a copy of references as indicated in Certification/Qualification Questionnaire/References,
Attachment 1g which contains the point of contact information for each of the five required
client references.
1. Provide five recent client references (from within the past three years);
2. Provide the client’s name, as well as address and telephone number for a point of contact
who can provide information regarding the Contractor’s role on the providing products;
RFP No. 2022-004
Fireworks Display
103. The Contractor is encouraged to submit any other information they believe
will enhance their position in the evaluation criteria;
4. Reputation and previous experience of Contractor, products
In addition to the above, CCPRC may review any other sources of evaluation information of past
performance. Other sources may include, but are not limited to, inquiries of Contractor
representative(s), and any other known sources not provided by the Contractor. While CCPRC
may elect to consider data from other sources, the burden of providing detailed, current, accurate,
and complete past performance information rests with the Contractor. Based on the trend and
satisfactory and/or outstanding ratings, performance may be rated higher
Factor 4- Past Performance
Basis of Evaluation: The degree to which past performance evaluations and all other past
performance information reviewed (i.e., performance recognition documents and information
obtained for any other source) reflects a trend of satisfactory and/or an outstanding level of
performance, considering:
• Successful completion of tasks;
• Timely product delivery;
• Quality products and services;
• Cooperativeness and teamwork at all levels (task managers, contracting officers,
procurement office, auditors, etc.); and
• References
Factors and Solicitation Submittal Requirements:
Ensure correct phone numbers and email addresses are provided for all client points of contact.
Submit a copy of references as indicated in Certification/Qualification Questionnaire/References,
Attachment 1-g which contains the point of contact information for each of the five required
client references.
1. Provide five recent client references (from within the past three years)
2. Provide the client’s name, as well as address and telephone number for a point of
contact who can provide information regarding the Vendor’s role on the providing
products, equipment and services.
3. The Vendor is encouraged to submit any other information they believe will enhance
their position in the evaluation criteria, and
4. Reputation and previous experience of Vendor(s) products, equipment and services
Factor 5 – Capacity
Basis of Evaluation: The Contractor will be evaluated to determine if their proposal has sufficient
capacity to meet and maintain orders. Firm must have the ability to be up and running with
minimum down time
RFP No. 2022-004
Fireworks Display
11Factor and Solicitation Submittal Requirements:
1. Ability to meet a schedule
2. Description of Contractor’s approach to timelines and scheduling
Submittals
All technical questions shall be submitted by email no later than 2:00 PM ET on September 30,
2021 to the attention of Ms. Lanna Wright CPPB, Procurement Coordinator, at
prcprocurement@ccprc.com.
An addendum, if deemed necessary, will be posted on the website, www.ccprc.com/bids.
Proposals will be ranked based on the information outlined in this RFP. The following must be
completed in its entirety and submitted in order to be considered for evaluation:
Submit Technical Factors in the following format:
• Title Page:
Title page showing the Request for Proposal subject; the Team name; the name, addresses,
and telephone number of a contact person; and the date of the submittal.
• Table of Contents:
Provide Table of Contents to aid the evaluation of the qualifications.
• Transmittal Letter:
A signed letter of transmittal briefly states the Offeror's understanding of the work to be
done, the commitment to perform the work, a statement why the Team believes it to be
best qualified to perform the engagement, and a statement that the submittal is a Team and
irrevocable offer for sixty (60) days.
• Detailed Submittal:
The purpose of the detailed submittal is for the Offeror to demonstrate their qualifications,
competence, and capacity to provide service to CCPRC in conformity with the requirements
of this solicitation. Offeror shall submit a qualification for this project meeting the minimum
requirements listed. Address each item listed in the Evaluation Criteria based on the ability
of your Team as required. Offerors should address all the points outlined herein including
1) Cost
2) Project Approach & Performance Differentiator’s
3) Corporate Experience
4) Past Performance/Reference
5) Capacity
• Attachment #1a: I-312: Please sign and return with proposal if applicable.
• Attachment #1b: Equal Employment Opportunity Certification: Please sign the Equal
Opportunity Certification.
• Attachment #1c: Non-Collusion Oath: Please sign and return with proposal the Non-
Collusion Oath.
RFP No. 2022-004
Fireworks Display
12• Attachment #1d: Drug-Free Workplace Certification: Please sign the Drug-Free Workplace
Act
• Attachment #1e: Compliance with Illegal Immigration Form: Please sign the Compliance
with Illegal Immigration Form.
• Attachment #1f: Insurance Requirement.
• Attachment #1g: Certification/Qualification Questionnaire/Reference.
• Attachment #1h: W-9 Taxpayer Identification Number and Certification Form
Submit signed Price Proposal submit with Technical Proposal:
ALL ATTACHMENTS 1a THRU 1h ARE AVAILABLE AS ONE DOWNLOAD
How to Submit
Proposals can be submitted electronical and/or mail delivery:
A) Technical Factors:
Submit one original proposal clearly marked “Original” and three (3) copies in 8-1/2 x 11
format, font size 12. Provide the proposals in three ring binders with a cover page including
name of contractor, address, phone, email and fax numbers, contract number and point of
contact. Submit an electronic copy of your technical proposal (in PDF) on a flashdrive.
Proposals must be received no later than 2:00 PM, ET Tuesday October 12, 2021. All proposals
must be sent to the attention of Ms. Lanna Wright CPPB, 861 Riverland Drive, Charleston, SC
29412 and clearly marked on the bottom left hand corner, “Technical Proposal – Supplying and
Producing Fireworks Display #2022-004 and name of firm”.
B) Price:
Solicitation Submittal Requirements: Submit signed Price Proposal with the technical proposal.
Or
Proposals can be submitted electronically following the instructions below:
1. Click the following link to access the submittal form
a. https://ccprc.com/FormCenter/Procurement-35/Bid-Proposal-Submission-173
2. Complete the required fields on the form.
a. Bid Number = 2022-004
3. Click File Upload to attach your Technical Requirements and signed Price Proposal with
all required attachments.
a. Upload the proposal as one file.
RFP No. 2022-004
Fireworks Display
13i. The name of the file should include the vendor name and the Bid Name:
“2022- 004: Fireworks Display"
Addenda
Submitter acknowledges that it is the submitter’s responsibility to determine whether an
Addendum has been issued. If so, the submitter must obtain copies of such Addendum from
the Commission’s website and agrees to be bound by all Addenda that have been issued for this
Request for Proposal. If an addendum is issued, the submitter shall sign and return each
addendum with the proposal submitted.
RFP No. 2022-004
Fireworks Display
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