STRATEGIC PLAN 2014 2019 - 2016 UPDATE SANDY SPRINGS/PERIMETER CHAMBER - Sandy Springs Perimeter Chamber
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TABLE OF CONTENTS A MESSAGE FROM THE LEADERSHIP 3 MAKING OF THE PLAN 4 THE STRATEGIC PLAN IN BRIEF 6 OUR MISSION, VISION, AND VALUES 7 PRIORITY 1: DELIVERING GREATER VALUE TO MEMBERS 10 PRIORITY 2: MAXIMIZE THE CHAMBER’S ORGANIZATIONAL EFFECTIVENESS 11 PRIORITY 3: SUPPORT ECONOMIC DEVELOPMENT EFFORTS IN THE REGION 12 PRIORITY 4: INFLUENCE PUBLIC POLICY 13 PRIORITY 5: PROMOTE REGIONAL PARTNERSHIPS 14 PROGRAMS & INITIATIVES ROADMAP 16 30/60/90 DAY PLAN 17 APPENDIX 18 Page | 2
A MESSAGE FROM THE LEADERSHIP The Sandy Springs/Perimeter Chamber (SSPC) five year strategic plan will guide the Chamber's work in effectively developing our roles and responsibilities aimed at advancing our business community. Creating a shared vision and working to accomplish a common mission moves us forward together – beyond simply the sum of what any one of us can accomplish alone. The development of this plan has reinforced our belief in both the strength that each staff and board member brings to the Chamber and the critical role of partnership and collaboration. It is in those internal and external Tom Mahaffey relationships that our defined values are most critical. Our core values echo what we as President/CEO individuals embrace when working together and with the public. This strategic plan provides a broad roadmap for SSPC and is intended to be a dynamic and integrated effort. The overarching goals, which our Chamber staff and board members will help achieve, provide a balanced framework of what needs to be done by us to reach our vision and fulfill our mission. The plan contains objectives and strategies committing us to delivering greater value to our members, maximizing the Chamber’s organizational skills, supporting economic development in the region, influencing public Lever Stewart policy, and promoting regional partnerships. 2016 Chairman To achieve the full potential of this plan, every board member, staff member, and volunteer must use this plan to help guide their work. We look forward to working together to implement our plan and approach for our vision for the Sandy Springs/Perimeter Chamber through 2019. Dan DiLuzio 2017 Chairman Page | 3
MAKING OF THE PLAN - APPROACH THE APPROACH IN NUMBERS Input for the August 22, 2013 – Engaged Jabian Consulting for Strategic Planning strategic plan 355+ Chamber Stakeholders The Sandy Springs/Perimeter Chamber (SSPC) Leadership engaged Jabian requested from Consulting to support the 2014 – 2019 strategic planning process. September 11, 2013 -- Strategic Planning Kick-Off Jabian Consulting engaged for Strategic Planning and presented to the SSPC In-Person 20+ Participants including Board regarding approach and expectations. Interviews and/or Board Members and Focus Groups with Current and Prospective Members October 18, 2013 – Completed Environmental Scan, Focus Groups & Interviews Survey 82 Current Members Jabian Consulting, supported by the SSPC Strategic Planning Committee, Responses (out of 355 Total Members) conducted an environmental scan by collecting member and non-member feedback via focus groups, interviews and a membership survey. collected from 23% Response Rate November 22, 2013 – Completed Strategy Definition Phase Desk Research 4 Metropolitan Regional Jabian Consulting facilitated sessions with the SSPC Strategic Planning Committee over five weeks to define the holistic strategy inclusive of Mission, conducted on Chambers Vision, Values, Priorities, Goals and Metrics, and Initiatives. 5 City Economic Development December 11, 2013 – Communicated Strategic Plan Plans SSPC Leadership, supported by Jabian Consulting, delivered and communicated the Strategic Plan and transitioned to plan execution. Page | 4
THE STRATEGIC PLAN IN BRIEF Figure 1: SSPC Strategic Priorities for 2014 – 2019 The Sandy Springs/Perimeter Chamber (SSPC) developed this strategic blueprint based on feedback from our leadership, our board, our members, our region’s businesses, and our city’s leadership. The blueprint describes our strategic priorities for the next five years (2014 – 2019) and serves as the guide for all Chamber stakeholders. While the Chamber’s primary and long term focus is always economic development, this blueprint places a stronger emphasis on delivering greater value to members and enhancing the efficacy of the Chamber’s operations – allowing the Chamber to build a strong and lasting foundation to positively impact the region. The SSPC’s mission remains clear – to serve as the champion PRIORITY 1: DELIVER GREATER VALUE TO MEMBERS for a prosperous economic environment that enriches our Strive to consistently deliver a high-quality member experience and greater businesses and communities. value to members through innovative programming. PRIORITY 2: MAXIMIZE THE CHAMBER’S ORGANIZATIONAL Guided by this mission, the SSPC’s vision is for Sandy EFFECTIVENESS Springs/Perimeter to become the leading community to live, Enhance the efficacy of the Chamber’s operations to better serve the needs of work, learn and play in the Southeast, by 2020. the region’s businesses and communities. This strategic blueprint outlines the following five strategic PRIORITY 3: SUPPORT ECONOMIC DEVELOPMENT EFFORTS IN THE REGION priorities. Each priority is further described in Figure 1. Partner with the City of Sandy Springs and other relevant organizations to support economic development efforts. 1. Deliver greater value to members 2. Maximize the Chamber’s organizational effectiveness PRIORITY 4: INFLUENCE PUBLIC POLICY 3. Support economic development efforts in the region Influence the region’s public policies and programs that will help member 4. Influence public policy businesses grow and constituents thrive. 5. Promote regional partnerships PRIORITY 5: PROMOTE REGIONAL PARTNERSHIPS Seek and promote opportunities for strategic partnerships with neighboring Chambers, city governments, and community improvement organizations. Page | 5
OUR MISSION, VISION, AND VALUES THE MISSION The SSPC’s mission remains clear – to serve as the champion for a prosperous economic environment that enriches our businesses and communities. THE VISION The SSPC’s vision is for Sandy Springs/Perimeter to become the leading community to live, work, learn and play in the Southeast, by 2020. THE VALUES Have Clarity of Purpose Be Value Driven Simple, precise, and clear alignment of Pursue only what creates added value for our activity to the Chamber Mission and Vision members and community Act With Integrity Focus on Members Adhere to the highest ethical standards in Be committed to responding to the needs of everything we do our members Be Transparent Be Innovative No hidden agendas and effectively Invest in, guide and support innovation that communicate our positions and services to matters to our members and our community all of our stakeholders Page | 6
STRATEGIC PRIORITY TIMELINE By initially focusing on Member Value and Organizational Effectiveness, the Chamber provides a platform that enables and supports strong and effective Partnering, effective Public Policy advocacy and successful Economic Development efforts. DELIVER GREATER MAXIMIZE THE VALUE TO CHAMBER'S MEMBERS ORGANIZATIONAL EFFECTIVENESS 1 2 1 2 BY 2020, WE ARE BY 2020, WE ARE THE LEADING THE LEADING COMMUNITY TO COMMUNITY TO LIVE, WORK, LEARN AND PLAY IN THE SUPPORT 5 LIVE, WORK, LEARN AND PLAY IN THE 3 PROMOTE 5 SOUTHEAST. 3 ECONOMIC SOUTHEAST. REGIONAL DEVELOPMENT PARTNERSHIPS EFFORTS 4 4 IN THE REGION INFLUENCE PUBLIC POLICY Short Term Medium Term Long Term 18 Months 36 Months 54 Months Page | 7
SANDY SPRINGS/PERIMETER CHAMBER OF COMMERCE STRATEGIC PLAN 2014 - 2019 STRATEGIC PRIORITIES
OBJECTIVES 1. Consistently deliver a portfolio of value-based, innovative PRIORITY 1: programming Programming is the most visible aspect of member participation and DELIVER GREATER involvement. To consistently provide value, the program portfolio requires a rigorous and disciplined evaluation process during ideation, development, and VALUE TO MEMBERS operations. Additionally, member involvement is crucial to generating fresh and innovative ideas. 2. Increase focus on recognizing and celebrating member businesses Structures opportunities that enable networking, brand promotion, and general business promotion to provide a very tangible benefit to current and prospective members. 3. Ensure a positive experience and drive stronger engagement from member and non-member businesses The ability to consistently engage Builds and systemically embeds a culture that actively strives for strong and members, provide a positive positive chamber experiences across the membership lifecycle. Provides a experience, and provide them value basis for member satisfaction and recruiting prospective members.. that meets their needs and expectations is crucial to building HOW WE WILL MEASURE SUCCESS* the basic foundation of the 1a. Create new business opportunities through high-quality programming Chamber. This basic building block supports the ability to grow 1b. Innovative programs published through highly respected avenues (either an organization or journal/magazine) membership and rise above the competition. 2a. Spotlight opportunities provided to new businesses 3a. Participation rates overall and ration of members/to non-members Page | 9 *Note: Measures are subject to change as initiatives are evaluated, scheduled, and implemented
ACCOMPLISHMENTS • Restaurant Council PRIORITY 1: • Expanded value of top leadership level with small group/personal DELIVER GREATER access to local, state and federal leaders • Executive roundtable VALUE TO MEMBERS • Improved website • Incorporated online small business education tools into the website • Made it easier for members to promote their products and services on the website The ability to consistently engage • Additional tiers of corporate membership members, provide a positive • Established the SSPC Gala as an annual event experience, and provide them value that meets their needs and • New member orientation and training expectations is crucial to building • Dramatic improvement to retention of members the basic foundation of the • Increased attendance at events Chamber. This basic building block supports the ability to grow • Ramped up Business Bridge (e.g., mentorship, workplace learning) membership and rise above the and “Principal for a Day” to help businesses get involved with schools competition. ACTIONS TO CONSIDER • Re-evaluate lowest membership tier • Consider reducing price for members at luncheons • Enhance our ability match businesses with workforce initiatives Page | 10
OBJECTIVES 1. Expand the member base PRIORITY 2: The outward sign of the Chamber’s effectiveness is driven by a strong membership strategy that incorporates a broad evaluation of prospective members and drives MAXIMIZE THE strong member lifecycle management. 2. Drive stronger engagement and accountability from Chamber leadership, CHAMBER’S staff and volunteers Implement a governance and accountability system that drives a culture of ORGANIZATIONAL collaboration, collegiality, desire to serve, and ultimately supports effective operations. EFFECTIVENESS 3. Address ongoing support and resource needs as the Chamber grows Assess, plan, and implement initiatives to address people, process, and technology needs to support current and future operations. Fundamental and critical in 4. Expand communication and awareness of the Chamber’s value Establish a marketing communications plan. delivering greater value to Chamber members is an operationally effective and financially stable HOW WE MEASURE SUCCESS* organization. The Chamber strives 1a. Growth in Chamber membership to maximize it’s organizational 2a. Board member attendance rate to invited events (e.g., board meetings and effectiveness by focusing on events) expanding its membership base, 2b. Member involvement in programs as volunteers creating systems for stronger 2c. Annual survey and event survey responses that specify “Significantly favorable” rating engagement from all Chamber 3a. Balance resources and work week hours of chamber staff stakeholders, and addressing 4a. Growth in membership renewal rate operational resource needs. 4d. Total event attendance Page | 11 *Note: Measures are subject to change as initiatives are evaluated, scheduled, and implemented
ACCOMPLISHMENTS • 48% increase in memberships (from 328 to 485) PRIORITY 2: • Ambassador involvement - 25 Ambassadors providing volunteer MAXIMIZE THE assistance. CHAMBER’S • Small Business Academy • Virtual Small Business Video Library ORGANIZATIONAL • Restaurant Council Events – Food that Rocks, Restaurant Week, EFFECTIVENESS Kick-off Cookout • Health and Wellness Council • Sandy Springs Under 40 Fundamental and critical in delivering greater value to Chamber • Fashion Show Charity Event for The Drake House members is an operationally • Scholarship Fund for Sandy Springs students effective and financially stable organization. The Chamber strives to maximize it’s organizational effectiveness by focusing on expanding its membership base, ACTIONS TO CONSIDER creating systems for stronger engagement from all Chamber • Event surveys stakeholders, and addressing • Role clarity for chamber staff operational resource needs. • Work entry and prioritization process/empowerment for staff • Continue to build the Chamber’s ability to support committees Page | 12
OBJECTIVES 1. Drive small and mid-sized business (SMB) retention, recruitment and PRIORITY 3: job-creation efforts SMB is a target growth area for SSPC and has been identified as a significant SUPPORT ECONOMIC focus area by the City of Sandy Springs. 2. Create and promote key industry councils DEVELOPMENT Several key industries important to direct and indirect economic health of the region sit within the SSPC area. Care and feeding of these industries creates a EFFORTS IN THE virtuous circle of industry ecosystem development. REGION 3. Promote the Sandy Springs / Perimeter region as the best place to live, work, learn, and play The promotion of the SSPC region reinforces the message that the Chamber is focused on a prosperous business environment and quality of life for the whole community. Once the foundation for an effective organization is built and on a positive trajectory, the Chamber will HOW WE MEASURE SUCCESS* be able launch more robust and 1a. Growth in local jobs available involved economic development activities. The Chamber will hone in 1b. Growth of local business via new business licenses and offices opened on areas that plug into and enhance 2a. Industry promotion by establishing and supporting targeted industry the activity of current economic councils development organizations. Key 3a. Growth in per capita income (a macro measure of economic opportunities exist within the small prosperity) & mid-sized business (SMB) 3b. Growth of credentialed and employable workforce available to segment, key regional industries, employers and promotion of the region to 3c. Growth in local open job positions filled with regional talent support attraction and retention efforts. Page | 13 *Note: Measures are subject to change as initiatives are evaluated, scheduled, and implemented
OBJECTIVES 1. Coordinate bilateral communications between government and PRIORITY 4: businesses Serve as the liaison between government and businesses within the INFLUENCE PUBLIC region and constantly bridge the communication gap between the two bodies. POLICY 2. Strengthen relationships at the local and state level Build stronger relationships at both the local and state levels of government – these influential relationships greatly benefit members and would provide a channel to address their public policy needs. 3. Advocate for policy development at the local and state level Find ways to represent their member community for new policies and To support strong economic regulations being developed that could affect the regions they serve. development, the Chamber will be the preeminent advocate for public HOW WE WILL MEASURE SUCCESS* policies that foster a pro-business environment. 1a/2a/3a. Number of government officials actively engaged with board and or committee seats 2b/3b. Targeted government official participation rate in events 2c/3c. Passing rate for legislation and motions supported by the Chamber Page | 14 *Note: Measures are subject to change as initiatives are evaluated, scheduled, and implemented
ACCOMPLISHMENTS FOR PRIORITIES 3 AND 4 • Providing members guidance with zoning and support for Mercedes PRIORITY 4: rezoning request INFLUENCE PUBLIC • Opposition of the Religious Freedom Act • Promotion of T-SPLOST POLICY • Sandy Springs Technology and Innovation Center • Support of the Governor’s proposed Opportunity School District • Workforce Development improvements • Culinary Arts program feeding the Restaurant Council at Riverwood HS • Health Sciences Initiative with North Springs HS and Sandy Springs To support strong economic Middle with Kaiser Permanente and Northside Hospital development, the Chamber will be the preeminent advocate for public • Skilled Trades Initiative with ACE and local businesses policies that foster a pro-business • “CEO for a Day Program” for school administrators and teachers environment. • Working with SSEF to ensure all high school seniors have plans and achievable goals for post-secondary opportunities • Advocating for strong academic programs and specialized tracks that meet the workforce demands in our community (e.g., culinary arts, film, health sciences, IT, and engineering) • Promoting City Springs • Working to finalize the creation of a CEO Council ACTIONS TO CONSIDER • Powers Ferry Business Alliance Page | 15
OBJECTIVES 1. Foster collaboration and coordination PRIORITY 5: The first step in achieving positive partnership momentum is through identification and development of those relationships that drive the most value. PROMOTE REGIONAL 2. Identify regional issues and set priorities PARTNERSHIPS The proactive engagement of partners and members to identify, prioritize and drive key issues will bring consistency of public policy and economic development across the region. 3. Catalyze formal partnership In order to successfully develop partnerships, perform an honest assessment of the Chamber needs, map those against possible partnerships to drive the most value, and develop a strategy to engage targeted partners. Partnerships will play a key role in delivering on the longer term vision of one community in the Perimeter HOW WE WILL MEASURE SUCCESS* region. Strong partnerships drive an 2a. SSPC plays a leadership role in key regional issues (e.g., TSPLOST) expansion of membership value and 1a/3a. Nurture partnerships by maintaining and expanding formal therefore net new membership. relationships with regional professional organizations Additionally, the partnerships 1a/3a. Seek out and participate (i.e., board seats) in influential regional support a consolidated block of organizations voices to represent businesses across community lines. This single voice enables a stronger and more effective influence to public policy and economic development across the region. Page | 16 *Note: Measures are subject to change as initiatives are evaluated, scheduled, and implemented
ACCOMPLISHMENTS FOR PRIORITY 5 PRIORITY 5: • Conducted in-depth discussions on consolidation with the PROMOTE REGIONAL Dunwoody Chamber of Commerce, Brookhaven Chamber of Commerce, and the Perimeter Business Alliance. The outcome was PARTNERSHIPS that Dunwoody, Brookhaven and PBA chose to stay independent. SSPC will focus on leading by example. Partnerships will play a key role in delivering on the longer term vision of one community in the Perimeter region. Strong partnerships drive an expansion of membership value and therefore net new membership. Additionally, the partnerships support a consolidated block of voices to represent businesses across community lines. This single voice enables a stronger and more effective influence to public policy and economic development across the region. Page | 17 *Note: Measures are subject to change as initiatives are evaluated, scheduled, and implemented
SANDY SPRINGS/PERIMETER CHAMBER OF COMMERCE STRATEGIC PLAN 2014 - 2019 PROGRAM & INITIATIVE ROADMAP
PROGRAM & INITIATIVE ROADMAP The following roadmap illustrates the major strategic programs aligned to each priority and their execution timeframe (short, medium, to long-term) – this allows the Chamber Leadership to focus and align resources to major programs identified in the strategic plan. Short Term Medium Term Long Term Vision 18 Months 36 Months 54+ Months By 2020, Sandy Brand Sandy Springs is the best Assess progress Springs against strategy place to work, Formalize Membership live, learn and Project Benchmarking play in the Management Southeast Educate members on Membership strategy and implementation legislation Develop and manage partnerships New and in-flight program assessment Develop and manage public policy relationships and advocacy plans Board Effectiveness Legend Member Value Volunteer and Develop and nurture economic Effectiveness IT Strategy support pipeline development relationships Economic Development Public Policy Partnerships Page | 19
30/60/90 DAY PLAN First 30 days 30-60 Days Out 60-90 Days Out • Recruit volunteer members passionate about • Continue to run weekly status meetings to • Begin work on medium and long-term initiatives particular initiatives ensure projects are completing and initiative • Revisit initiative dependency maps and adjust if leaders feel that they are being held • The more volunteer help, the more required accountable initiatives that can be tackled • Set a date for a 180-day progress report against • Begin to estimate and plan medium and long- • Develop a plan for quick wins* initiatives to provide a firm milestone for term initiatives initiatives owners to hit • Determine resource needs for high- • Communicate successes and wins from short- priority, quick-win initiatives – needs • Be careful not to over-commit. Focus on term initiatives includes the skills and relationships successfully completing and communicating a few • Build on the momentum being generated and key quick wins before trying to take on bigger, • Estimate number of hours required recruit additional volunteers to help with longer term initiatives for each initiative medium and long-term initiatives • Determine capacity (hours available) • Begin to add new initiatives that come in from key staff resources and through suggestions from implementation volunteers who will do the work teams and member • Build a high-level workplan with • Prioritize the new initiatives against the milestones and schedule targets for criteria in the same way each project • Look at new rankings and adjust which • Assign an initiative lead and sponsor projects start when as necessary for each project • Develop a process to govern the initiatives • Establish a weekly status call to review progress against each initiative • Identify areas that will require help from leadership to break down barriers or make connections Page | 20 *Note: See Appendix for Initiative maps of effort vs. benefit
SANDY SPRINGS/PERIMETER CHAMBER OF COMMERCE STRATEGIC PLAN 2014 - 2019 APPENDIX
APPENDIX -- TABLE OF CONTENTS KEY PRIORITY AND METRICS 20 PRIORITY 1: INITIATIVE DETAIL VIEW 21 PRIORITY 2: INITIATIVE DETAIL VIEW 24 PRIORITY 3: INITIATIVE DETAIL VIEW 28 PRIORITY 4: INITIATIVE DETAIL VIEW 31 PRIORITY 5: INITIATIVE DETAIL VIEW 34 PROGRAM & INITIATIVE DETAILED ROAD MAP 37 INITIATIVE DEPENDENCY MAP 38 MONITORING KEY PERFORMANCE METRICS 41 Page | 22
KEY PRIORITY METRICS & TARGETS Metric Target Financial Profitability of 25% increase in the the Chamber Chamber’s revenue Y/Y PRIORITY 1: DELIVER GREATER VALUE TO MEMBERS 100% of the board marks Board Satisfaction “Satisfied” or above in the satisfaction survey NPS Score for Membership PRIORITY 2: MAXIMIZE THE CHAMBER’S ORGANIZATIONAL Satisfaction Maintain 85% NPS Score EFFECTIVENESS Would you recommend the chamber? Number of Chamber- PRIORITY 3: SUPPORT ECONOMIC Drive or support 7 economic DEVELOPMENT EFFORTS IN THE Driven Economic development projects REGION Development Projects Number of Regional Maintain 5 Partnerships PRIORITY 5: PROMOTE REGIONAL with regional professional PARTNERSHIPS Partnerships organizations Page | 23
OBJECTIVES 1. Consistently deliver a portfolio of value-based, innovative PRIORITY 1: programming Programming is the most visible aspect of member participation and DELIVER GREATER involvement. To consistently provide value, the program portfolio must require evaluation rigor and discipline in ideation, development, and VALUE TO MEMBERS operations. Additionally, member involvement is crucial to bring fresh and innovative ideas. 2. Increase focus on recognizing and celebrating member businesses. Structures opportunities that enable networking, brand promotion, and general business promotion to provide a very tangible benefit to current and prospective members. 3. Ensure a positive experience and drive stronger engagement from member and non-member businesses. The ability to consistently engage Builds and systemically embeds a culture that actively strives for strong and members, provide a positive positive member experiences across the membership lifecycle. Provides a experience, and provide them value basis for member satisfaction, and non-member development. that meets their needs and expectations is crucial to building HOW WE WILL MEASURE SUCCESS* the basic foundation of the 1a. Programming creates at least one (1) new business opportunity per Chamber. This basic building block member per quarter supports the ability to grow 2a. Publish one (1) or more programs through two (2) highly respected membership and rise above the avenues (either organization or journal/magazine) competition. 2b. Member recognition program executes at least 15 spotlight opportunities for new businesses 3a. Participation rate at events is a proxy for engagement; Each event is unique in its targeting, but should meet or exceed 100% participation target; Average ratio of event attendance should be 80/20 member to non-member to ensure prospect exposure and development Page | 24 *Note: Measures are subject to change as initiatives are evaluated, scheduled, and implemented
PRIORITY 1: PRIORITY 1: INITIATIVE DETAIL VIEW DELIVER GREATER VALUE TO MEMBERS 1.1 Consistently deliver a portfolio of value-based, innovative programming 1.1.1: New program approval and prioritization system: Develop and implement an assessment system for all programming proposals to be scored, evaluated, and approved. 1.1.2: In-flight program assessment system: Develop and implement a system to evaluate in-flight programs. 1.1.3: Member-driven programming: Leverage the membership and community leaders to identify, build and deliver innovative programming. 1.2 Increase focus on recognizing and celebrating member businesses 1.2.1: Member recognition program: Develop and implement a formal recognition program that incorporates membership tiers, rewards programs, and incentives. 1.2.2: Member spotlights: Create opportunities at select member events (including board meetings) to spotlight new members and guests of members. 1.2.3: Member referral program: Design and implement a member referral recognition program. 1.3 Ensure a positive experience and drive stronger engagement from member and non-member businesses 1.3.1: On-boarding and exit program: Establish on-boarding and exiting programs for members. 1.3.2: Non-member participation: Identify and implement opportunities to involve non-members in programming. 1.3.3: Member feedback channels: Establish formal member feedback mechanisms. 1.3.4: Refined new member orientation: Evaluate and refine new member orientation program. Involve existing members to plan/execute/educate new members. 1.3.5: Member buddy system: Establish a member buddy system (match like-sized businesses together to ensure communications and involvement) to support the new member orientation. Reinforce the program by assigning a buddy for the new member to support the following year. 1.3.6: Membership benchmarking program: Conduct research on the Chamber’s members and its prospective members to determine what makes a company a successful Chamber member. Page | 25
PRIORITY 1: PRIORITY 1: INITIATIVE DETAIL VIEW DELIVER GREATER VALUE TO MEMBERS Row # ID Initiative Short Description Benefit Effort Timing Rank Dependency Owner 1 1.1.1 New program approval and prioritization system 3 - High 3 - High 1 - Short 6.72 None Program Chair 2 1.1.2 In-flight program assessment system 3 - High 3 - High 1 - Short 6.15 None Program Chair 3 1.1.3 Member-driven programming 3 - High 3 - High 2 - Medium 6.61 1.1.1 Program Chair 4 1.2.1 Member recognition program 2 - Medium 2 - Medium 1 - Short 6.75 2.1.1 Membership Chair 5 1.2.1A Member spotlights 2 - Medium 2 - Medium 1 - Short 5.34 2.1.1 Membership Chair 6 1.2.1B Member referral program 2 - Medium 2 - Medium 1 - Short 5.88 2.1.1 Membership Chair 7 1.3.1 On-boarding and exit program 3 - High 3 - High 1 - Short 6.15 2.1.1 Membership Chair 8 1.3.2 Non-member participation 1 - Low 1 - Low 1 - Short 4.47 2.1.1 Membership Chair 9 1.3.3 Member feedback channels 2 - Medium 2 - Medium 1 - Short 6.15 2.1.1 Membership Chair 10 1.3.4 Refined new member orientation 3 – High 2 - Medium 1 - Short 6.72 2.1.1 Membership Chair 11 1.3.5 Member buddy system 2 – Medium 1 - Low 1 - Short 4.77 1.3.1 Membership Chair 12 1.3.6 Membership benchmarking program 3 - High 3 - High 3 - Long 2.48 None ED High 10 1 12 7 3 2 Rank (by Score) L 0-3 Benefit Medium 6 4 9 11 5 M 3-6 H 6+ 8 Low Low Medium High Effort Page | 26
OBJECTIVES 1. Expand the member base PRIORITY 2: The outward sign of the Chamber’s effectiveness is driven by a strong membership strategy that incorporates the full member opportunity set and drives strong MAXIMIZE THE member lifecycle management. 2. Drive stronger engagement and accountability from Chamber leadership, CHAMBER’S staff and volunteers Implement a governance and accountability system that drives a culture of ORGANIZATIONAL collaboration, collegiality, desire to serve, and ultimately supports effective operations. EFFECTIVENESS 3. Address ongoing support and resource needs as the Chamber grows Assess, plan, and implement initiatives to address people, process, and technology needs to support current and future operations. Fundamental and critical in 4. Expand communication and awareness of the Chamber’s value Establish a marketing communications plan. delivering greater value to Chamber members is an operationally HOW WE WILL MEASURE SUCCESS* effective and financially stable 1a. Increase membership base to exceed 450 member target (18-month Target) organization. The Chamber strives 2a. Improve attendance of board members for invited events (board meetings to maximize it’s organizational and events) to 100% effectiveness by focusing on 2b. Increase chamber member signups for volunteer needs to 15% of expanding its membership base, membership creating systems for stronger 2c. Improve annual survey and event survey responses to average a engagement from all Chamber “Significantly favorable” rating stakeholders, and addressing 3a. Support resource balancing by maintaining 40 hour work week for chamber operational resource needs. staff 4a. Improve membership renewal rate to 85% year over year 4b. Improve members referring prospects to 5% 4c. Target total membership increase due to referrals at 5% or more 4d. Improve total event attendance to 20% increase year over year Page | 27 *Note: Measures are subject to change as initiatives are evaluated, scheduled, and implemented
PRIORITY 2: MAXIMIZE THE CHAMBER'S PRIORITY 2: INITIATIVE DETAIL VIEW ORGANIZATIONAL EFFECTIVENESS 2.1 Expand membership base 2.1.1: Membership strategy: Design and implement a membership strategy to develop and attract target members and retain current members. Take into account membership lifecycle. 2.1.2: Member input into strategy: Implement a mechanism that engages the membership to identify goals and needs. This mechanism should help drive appropriate segmentation, targeting, and positioning of Chamber services. 2.1.3: Value-driven membership pricing: Evaluate, refine, and implement a pricing model that clarifies the Chamber's value proposition. Determine and assign a value to each aspect of a membership and consider add-on service choices. Articulate the values in membership materials. ("xxx, a $x value.") 2.2 Drive stronger engagement and accountability from Chamber leadership, staff, and volunteers 2.2.1: Committee-structured operations: Establish and maintain targeted committees and task forces to support the development and implementation of Chamber priorities. 2.2.2: Board orientation: Develop and implement an education and orientation program for board members, volunteers, and staff regarding their respective Chamber roles and responsibilities. 2.2.3: Evaluate board (governance) effectiveness: Set standards and measure board, committee and organizational effectiveness. Evaluate and, if needed, update the board and committee, bylaws, organizational structure, responsibilities/accountabilities/processes/policies (i.e., overall governance). 2.2.4: Formalize project management: Establish a project management discipline, including: management process, needs analysis, planning, prioritizing, program development, implementation, management, and evaluation. 2.2.5: Collaborative culture: Develop and foster a culture of collaboration, involvement and desire to support the Chamber. Page | 28
PRIORITY 2: MAXIMIZE THE CHAMBER'S PRIORITY 2: INITIATIVE DETAIL VIEW ORGANIZATIONAL EFFECTIVENESS 2.3 Address ongoing support and resource needs as the Chamber grows 2.3.1: Volunteer and support pipeline: Establish and maintain an appropriate volunteer and support staff recruiting, training, recognition, and accountability system. Implement a program that partners with members to identify and develop future community leaders (i.e., nominate for executive loan program that is hooked into Leadership Sandy Springs). 2.3.2: Assess progress against strategy: Establish a strategic planning review cycle that periodically evaluates the progress of the Chamber against goals and objectives. 2.3.3: IT strategy: Identify, develop and implement a strategy to invest in information technology that supports and advances Chamber goals and initiatives. 2.4 Expand communication and awareness of the Chamber’s value. 2.4.1: Marketing communications plan: Evaluate and revise the marketing communications plan to promote key initiatives, programs, products, and services (e.g., social media, print and digital media, PR and member collaboration). Page | 29
PRIORITY 2: MAXIMIZE THE CHAMBER'S PRIORITY 2: INITIATIVE DETAIL VIEW ORGANIZATIONAL EFFECTIVENESS Row # ID Initiative Short Description Benefit Effort Timing Rank Dependency Owner 1 2.1.1 Membership strategy 3 - High 3 - High 1 - Short 4.14 None Membership Chair 2 2.1.2 Member input into strategy 3 - High 2 - Medium 1 - Short 6.47 2.1.1 Membership Chair 3 2.1.3 Value-driven membership pricing 3 - High 1 - Low 1 - Short 7.56 2.1.1 Membership Chair 4 2.2.1 Committee-structured operations 2 - Medium 1 - Low 1 - Short 7.22 2.2.3 Board Chair 5 2.2.2 Board orientation 3 - High 3 - High 1 - Short 6.15 2.2.3 Board Chair, ED 6 2.2.3 Evaluate board (governance) effectiveness 1 - Low 2 - Medium 1 - Short 6.19 None Board Chair, ED 7 2.2.4 Formalize project management 2 - Medium 2 - Medium 2 - Medium 4.76 None ED 8 2.2.5 Collaborative culture 3 - High 3 - High 1 - Short 5.04 2.2.3 Board Chair, ED 9 2.3.1 Volunteer and support pipeline 3 - High 2 - Medium 1 - Short 6.5 None Executive Comm. 10 2.3.2 Assess progress against strategy 3 - High 2 - Medium 1 - Short 4.21 None Executive Comm. 11 2.3.3 IT strategy 2 - Medium 2 - Medium 1 - Short 6.72 None Executive Comm., ED 12 2.4.1 Marketing communications plan 3 - High 2 - Medium 1 - Short 7.91 2.1.1 and 2.1.3 ED 9 High 3 5 12 10 2 1 Rank (by Score) 8 L 0-3 Benefit Medium 4 11 7 M 3-6 H 6+ Low 6 Low Medium High Effort Page | 30
OBJECTIVES 1. Drive small and mid-sized business (SMB) retention, recruitment and PRIORITY 3: job-creation efforts SMB is a target growth area for SSPC and has been identified as needing the SUPPORT ECONOMIC most attention by the City of Sandy Springs. 2. Create and promote key industry councils DEVELOPMENT Several key industries important to direct and indirect economic health of the region sit within the SSPC area. Care and feeding of these industries creates a EFFORTS IN THE virtuous circle of industry ecosystem development. REGION 3. Promote the Sandy Springs / Perimeter region as the best place to live, work, learn, and play The promotion of the SSPC region reinforces the message that the chamber is focused not only on a prosperous and growing business environment, but a well balanced and vibrant quality of life for the whole community. Once the foundation for an effective organization is built and on a positive trajectory, the Chamber will HOW WE WILL MEASURE SUCCESS* be able launch more robust and 1a. Increase the number of local jobs available by 10% involved economic development activities. The Chamber will hone in 1b. Improve local business growth with 25% increase in new business licenses and 5 new offices opened on areas that plug into and enhance the activity of current economic 2a. Support industry growth by creating and supporting a council for each development organizations. Key of three targeted industries opportunities exist within the small 3a. Increase the macro measure of economic prosperity in the region, per & mid-sized (SMB) business capita income, by 5% segment, key regional industries, 3b. Increase the credentialed and employable workforce available to and promotion of the region to employers by 10% support attraction and retention 3c. Target an increase in local open positions filled with regional talent by efforts. 15% Page | 31 *Note: Measures are subject to change as initiatives are evaluated, scheduled, and implemented
PRIORITY 3: SUPPORT ECONOMIC PRIORITY 3: INITIATIVE DETAIL VIEW DEVELOPMENT EFFORTS IN THE REGION 3.1 Drive small & mid-sized business retention, recruitment and job-creation efforts 3.1.2: Economic development relationships: Identify and develop relationships with key economic development players. 3.1.3: Economic development data analytics: Create and enable an economic development committee (EDC) to seek out, form, and oversee a representative business council to gather insights and intelligence on member and general business economic development issues. 3.2 Create and promote key industry councils 3.2.1: Industry councils: Develop and implement plan to create and support leading industry councils to promote industry growth and health in the region; i.e., healthcare, restaurant, and retail industries to start. Develop initial thought on council purpose, drivers of success (CSF's), key stakeholders and influencers, cadence, and structure; ensure Chamber is integrated to support goals (committee oversight, city/state facilitation, etc.). 3.3 Promote the Sandy Springs / Perimeter region as the best place to live, work, learn, and play 3.3.1: Brand Sandy Springs: Partner with the Sandy Springs / Perimeter region government entities and membership to develop and implement a branding campaign. Page | 32
PRIORITY 3: SUPPORT ECONOMIC PRIORITY 3: INITIATIVE DETAIL VIEW DEVELOPMENT EFFORTS IN THE REGION Row # ID Initiative Short Description Benefit Effort Timing Rank Dependency Owner 1 3.1.1 Economic development relationships 2 - Medium 2 - Medium 1 - Short 2.27 3.1.2 Economic Dev. Committee 2 3.1.2 Economic development data analytics 2 - Medium 2 - Medium 1 - Short 2.27 None Economic Dev. Committee 3 3.2.1 Industry councils 3 - High 3 - High 1 - Short 5.52 None Economic Dev. Committee 4 3.3.1 Brand Sandy Springs 3 - High 3 - High 3 - Long 4.45 None Marketing Chair High 3 4 Rank (by Score) L 0-3 Benefit Medium 1 2 M 3-6 H 6+ Low Low Medium High Effort Page | 33
OBJECTIVES 1. Coordinate bilateral communications between government and PRIORITY 4: businesses Serve as the liaison between government and businesses within the INFLUENCE PUBLIC region and constantly bridge the communication gap between the two bodies. POLICY 2. Strengthen relationships at the local and state level Build stronger relationships at both the local and state levels of government – these influential relationships greatly benefit members and would provide a channel to address their public policy needs. 3. Advocate for policy development at the local and state level Find ways to represent their member community for new policies and To support strong economic regulations being developed that could affect the regions they serve. development, the Chamber will be the preeminent advocate for public HOW WE WILL MEASURE SUCCESS policies that foster a pro-business environment. 1a/2a/3a. Increase the number of government officials with board and or committee seats to at least five 2b/3b. Increase the chamber event participation rate of targeted government officials to at least 65% 2c/3c. Target a 75% passing rate for legislation and motions supported by the chamber Page | 34 *Note: Measures are subject to change as initiatives are evaluated, scheduled, and implemented
PRIORITY 4: PRIORITY 4: INITIATIVE DETAIL VIEW INFLUENCE PUBLIC POLICY 4.1 Coordinate bilateral communications between government and businesses 4.1.1: Member education on legislation: Monitor local, state and federal legislation and regulations and collate/communicate key issues to membership. 4.1.2: Gather member legislation concerns: Implement a member policy issues collection mechanism to bring concerns to key public officials. 4.1.3: Voice member legislation concerns externally: Implement an awareness program for local, state, and federal representatives on Chamber membership key issues. 4.2 Strengthen relationships at the local and state level 4.2.1: Advocacy relationship plan: Develop a relationship management program that positions the Chamber to effectively lobby government officials. 4.2.2: Members' role in advocacy: Implement a grassroots membership advocacy program. 4.3 Advocate for policy development at the local and state level 4.3.1: Advocacy plan: Build and implement an advocacy program that identifies key stakeholders and key steps to advocate effectively at the local and state level. Page | 35
PRIORITY 4: PRIORITY 4: INITIATIVE DETAIL VIEW INFLUENCE PUBLIC POLICY Row # ID Initiative Short Description Benefit Effort Timing Rank Dependency Owner 1 4.1.1 Member education on legislation 2 - Medium 2 - Medium 3 - Long 3.64 None Government Affairs Chair 2 4.1.2 Gather member legislation concerns 2 - Medium 1 - Low 2 - Medium 3.03 None Government Affairs Chair Voice member legislation concerns 3 4.1.3 2 - Medium 2 - Medium 2 - Medium 3.03 4.1.2 Government Affairs Chair externally 4 4.2.1 Advocacy relationship plan 3 - High 3 - High 3 - Long 2.87 4.3.2/4.1.1/4.1.2 Government Affairs Chair 5 4.2.2 Members’ role in advocacy 3 - High 3 - High 3 - Long 3.62 4.3.2 Government Affairs Chair 6 4.3.2 Advocacy plan 3 - High 3 - High 3 - Long 3.1 None Government Affairs Chair High 4 6 5 Rank (by Score) L 0-3 Benefit Medium 2 3 1 M 3-6 H 6+ Low Low Medium High Effort Page | 36
OBJECTIVES 1. Foster collaboration and coordination PRIORITY 5: The first step in achieving positive partnership momentum is through identification and development of those relationships that drive the most value. PROMOTE REGIONAL 2. Identify regional issues and set priorities PARTNERSHIPS The proactive engagement of partners and members to identify, prioritize and drive key issues will bring consistency of public policy and economic development across the region. 3. Catalyze formal partnerships and mergers In order to successfully develop partnerships, perform an honest assessment of the chamber needs, map those against possible partnerships to drive the most value, and develop a strategy to engage targeted partners. Partnerships will play a key role in delivering on the longer-term vision HOW WE WILL MEASURE SUCCESS of one community in the Perimeter 2a. Develop one regional issue prioritization model to drive acceptable region. Strong partnerships drive an and positive resolution to issues expansion of membership value and 1a/3a. Nurture partnerships by maintaining and expanding five (5) formal therefore net new membership. relationships with regional professional organizations Additionally, the partnerships 1a/3a. Seek out and participate (i.e., board seats) in influential regional support a consolidated block of organizations voices to represent businesses across community lines. This single voice enables a stronger and more effective influence to public policy and economic development across the region. Page | 37 *Note: Measures are subject to change as initiatives are evaluated, scheduled, and implemented
PRIORITY 5: PROMOTE PRIORITY 5: INITIATIVE DETAIL VIEW REGIONAL PARTNERSHIPS 5.1 Foster collaboration and coordination 5.1.1: Identify partners: Identify key groups that will help further the Chamber's goals. 5.1.2: Create partnership plan: Develop high level plans for collaboration and coordination with key groups. 4.2 Identify regional issues and set priorities 5.2.1: Identify regional partnerships and set priorities: Create prioritization model for regional issues to target items with the greatest impact to the community that SSPC can address. 4.3 Catalyze formal partnerships and mergers 5.3.1: Perform gap analysis and identify partnerships to address: Assess Chamber capabilities and priorities for improvement. Develop strategy and roadmap for competitor/partner organizations for build/merge/partner opportunities. Page | 38
PRIORITY 5: PROMOTE PRIORITY 5: INITIATIVE DETAIL VIEW REGIONAL PARTNERSHIPS Row # ID Initiative Short Description Benefit Effort Timing Rank Dependency Owner 1 5.1.1 Identify Partners N/A N/A N/A 2.56 None Executive Comm., ED 2 5.1.2 Partnership Plan N/A N/A N/A 2.56 None Executive Comm., ED Identify regional partnerships and set 3 5.2.1 N/A N/A N/A 1.48 4.1.2 Executive Comm., ED priorities Perform gap analysis and identify 4 5.3.1 N/A N/A N/A 2.56 None Executive Comm., ED partnerships to address High Rank (by Score) L 0-3 Benefit Medium M 3-6 H 6+ Low Low Medium High Effort Page | 39
PROGRAM & INITIATIVE ROADMAP The following roadmap illustrates the major strategic programs aligned to each priority and their execution timeframe (short, medium, to long-term) – this allows the Chamber Leadership to focus and align resources to major programs identified in the strategic plan. Short Term Medium Term Long Term Vision 18 Months 36 Months 54+ Months By 2020, Sandy Brand Sandy Springs is the best Assess progress Springs against strategy place to work, Formalize Membership live, learn and Project Benchmarking play in the Management Southeast Educate members on Membership strategy and implementation legislation Develop and manage partnerships New and in-flight program assessment Develop and manage public policy relationships and advocacy plans Board Effectiveness Legend Member Value Volunteer and Develop and nurture economic Effectiveness IT Strategy support pipeline development relationships Economic Development Public Policy Partnerships Page | 40
PROGRAM & INITIATIVE DETAILED ROADMAP The following detailed roadmap illustrates the major strategic programs and the corresponding projects identified as part of the strategic planning process. See the following slides for the detailed Initiative Dependency Maps. Short Term Medium Term Long Term Vision 18 Months 36 Months 54+ Months 0 2.3.2 Sandy Springs is 9 3.3.1 11 7 the best place to 2.4.1 1.3.6 work, live, learn Program Key 1.3.4 2.2.4 and play in the 2.1.1 2.1.3 1.3.1 Southeast 1.3.5 12 5.3.1 1 2.1.2 10 4.1.1 1.2.1 5.1.1 1.3.3 5.1.2 1.2.1B 5.2.1 1.2.1A 2.2.2 1.3.2 1.1.3 4.2.2 4.2.1 1.1.1 4.3.2 2 1.1.2 3 2.2.3 2.2.5 2.2.1 8 4.1.2 4.1.3 Legend Member Value 3.1.1 Effectiveness 4 2.3.3 5 2.3.1 Economic Development 6 3.1.2 3.2.1 Public Policy Partnerships Page | 41
INITIATIVE DEPENDENCY MAP (1 OF 3) Execution Order First Second Third Fourth 2.3.3 Information Technology strategy 6.72 Short-Term 1.1.1 New program approval and prioritization 6.72 Short-Term 1.1.3 Member-driven programming 1.1.2 In-flight program 6.61 Mid-Term assessment 6.15 Short-Term 2.3.1 Volunteer and support pipeline 6.50 Short-Term 2.2.1 Committee-structured operations 2.2.3 Evaluate board 7.22 Short-Term 2.2.5 Collaborative culture effectiveness 6.19 Short-Term 5.04 Short-Term 2.2.2 Board orientation 2.2.4 Formalize project 6.15 Long-Term management 4.76 Mid-Term 2.3.2 Assess progress against strategy 4.21 Short-Term Legend 1.3.6 Membership Member Value benchmarking program Initiative Short Effectiveness 2.48 Long-Term Description Economic Development Rank Time Public Policy Partnerships Page | 42
INITIATIVE DEPENDENCY MAP (2 OF 3) Execution Order First Second Third Fourth 1.2.1 Member recognition program 6.75 Short-Term 1.3.3 Member feedback channels 6.15 Short-Term 1.2.1B Member referral program 5.88 Mid-Term 1.2.1A Member spotlights 2.1.1 Membership strategy 5.34 Mid-Term 4.14 Short-Term 1.3.2 Non-member participation 4.47 Short-Term 1.3.4 Refined new member orientation 2.4.1 Marketing 1.3.1 On-boarding and exit X.XX X-Term communications plan program 7.91 Short-Term 6.15 Short-Term 1.3.5 Member buddy system 2.1.3 Value-driven X.XX X-Term membership pricing 7.56 Short-Term Legend Member Value 2.1.2 Member input into Initiative Short Effectiveness strategy Description Economic Development 6.47 Short-Term Rank Time Public Policy Partnerships Page | 43
INITIATIVE DEPENDENCY MAP (3 OF 3) Execution Order First Second Third Fourth 3.3.1 Brand Sandy Springs 4.45 Long-Term 4.1.3 Voice member legislation concerns externally 4.1.1 Member education on 3.03 Mid-Term legislation 3.64 Long-Term 4.2.1 Advocacy relationship plan 2.87 Long-Term 4.1.2 Gather member 4.2.2 Members’ role in 4.3.2 Advocacy plan legislation concerns advocacy 3.03 Mid-Term 3.10 Long-Term 3.62 Long-Term 5.3.1 Perform gap analysis 5.1.1 Identify partners 5.1.2 Partnership plan and identify partnerships NA NA NA NA NA NA 3.1.2 Economic 5.2.1 Identify regional issues 3.2.1 Industry councils development data analytics and set priorities 2.27 Short-Term 5.52 Short-Term NA NA Legend 3.1.1 Economic Member Value development relationships Initiative Short Effectiveness 2.27 Short-Term Description Economic Development Rank Time Public Policy Partnerships Page | 44
MONITORING KEY PERFORMANCE METRICS In order to assess the Chamber’s performance against the targets set for each objective, key performance indicators (“measures”) should be measured according to the appropriate frequency, baselined from historical records, and tracked against the baseline as well as the target set in order to assess the Chamber’s progress in delivery against the strategic plan. To measure achievement of the Chamber’s vision for Sandy Springs/Perimeter to become the leading community to live, work, learn and play in the Southeast, by 2020, a dashboard or tracker should be used to baseline, measure, and monitor progress on the vision at a granular level. The following are considerations for the baselining, measuring, and monitoring of KPIs: • Frequency of Collection and Monitoring: how often is the metric measured for evaluation? • Metric Collection (measurement) Method: how is the Chamber staff gathering each metric’s point-in-time data? • Collection (measurement) Level of Effort: how substantial is the effort to collect the required data based on the number of metrics and frequency of collection? • Corrective Action – Metric Response Plans: what is the response for each metric depending on the progress made towards the target? • Monitoring Method & Format: what software, platform, or mechanism is the Chamber using? • Validity, Availability, and Reliability of Metric Data Source(s): where is the Chamber sourcing it’s performance data for each metric? • Accessibility of KPI Performance: who has access to the performance data for the Chamber, and how to they access it? Page | 45
SAMPLE METRICS DASHBOARD The overall priority indicator Key Metric Overview boxes could summarize the Panel could identify the performance of each priority overall performance of by factoring in all measures key metrics along with and targets at the objective the respective measures and initiative level and status indicators Performance graphs could be used The objective overview control for each selected objective and/or panel would list all objectives key metric to display trend analysis by priority along with the over time and showcase the overall respective measure and status increase or decrease in progress Page | 46
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