St Bede's College 2021 Boarding Handbook - St Bede's College
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St Bede’s College 2021 Boarding Handbook
Contents
Haere Mai ......................................................................................................................................................................................................................................................................................... 2
Our History ...................................................................................................................................................................................................................................................................................... 3
Governance and Human Resources ....................................................................................................................................................................................................................... 4
Staff, Communication, Boarding Parents Association
Boarding Options and Finance .................................................................................................................................................................................................................................... 8
Casual boarding, Closed weekends, Fee schedule, Withdrawal, Laundry bags
Catholic Faith ................................................................................................................................................................................................................................................................................ 9
Sunday Mass, Service, Common prayers
Pastoral Care ............................................................................................................................................................................................................................................................................... 10
Positive psychology, Restorative justice, Ako groups, Character system, Boarding competencies, Discipline process
Servant Leadership ............................................................................................................................................................................................................................................................... 14
Head Student, Prefects and Year 13 leaders, Student council, Peer mediators, Culinary committee
Health, Safety and Wellbeing ...................................................................................................................................................................................................................................... 15
Management of illness/injury, Bullying and harassment, Personal property and money, Security, Emergencies,
Damage, Cell phones, End of term process, Banned items, Theft Alcohol, Tobacco and Drugs
Boarding Capabilities .......................................................................................................................................................................................................................................................... 18
Evening study, Tutoring
Leave and Transport ............................................................................................................................................................................................................................................................ 20
‘onBoard’ leave process, Leave allocations, Contact, Parents Uncontactable, Travel and leave permissions,
returning from leave, Bicycles, Student vehicles, Taxis, Bus, Boarding Van
onBoard Software .................................................................................................................................................................................................................................................................. 23
Parent portal, Student portal
Boarding Life .............................................................................................................................................................................................................................................................................. 24
Student activity and recreation, Daily routine, what to bring, Laundry and bedding, Dining, Mealtimes, Facilities,
Access to college facilities, Visitors
Important Dates & College Reporting ................................................................................................................................................................................................................. 28
Authority and Disclaimer ................................................................................................................................................................................................................................................. 30
St Bede’s College Boarding Handbook - 1
Haere Mai
Welcome to the St Bede’s boarding back to these core elements as we look This handbook is designed as a reference
community. Our mission is to develop to implement our long term vision – that point for parents and whanau of a
young men of faith whose lives have being ‘To be the premier Catholic Boys boarder to ensure we have a shared
been enriched by boarding at St Bede’s. Boarding School in New Zealand’. understanding of what it means to be a
boarder at St Bede’s. As we work toward
Boarding at St Bede’s is a home away Boarding is a unique experience
best practice, aspects of this handbook
from home, where there are many where lifelong skills and friendships
may change. Any such changes will be
opportunities for participation and are fostered. We want our tamariki to
communicated in a timely manner.
challenge. Through deliberate and leave as connected Old Boys who have
considered practice the Boarding School the capacity to think and self-manage, We look forward to developing a
works hard to exceed the needs of the relate to others whilst participating and partnership that fosters the growth of your
boarders, the College and the Catholic contribute as catholic leaders of the son. I encourage you to make contact with
Community. future. our team should you require any further
information.
Our students are firmly at the center of We value the relationships we have
all we do. Wrapping around them we with our parents and whanau. Working Regards,
have four concepts that are central to together provides your son with the best
our boarding community; Coaching, opportunity to be the best he can be
Community, Catholic Faith and Evidence. whilst being part of a lifelong community Jon McDowall Dai Williams
Everything we do links to, and comes of friendship and faith. Deputy Rector Director of Boarding
POSITIVE
RESEARCH
PSYCHOLOGY
SELF RESTORATIVE
REVIEW PRACTICES
EVIDENCE
COACHING
BASED EMOTIONAL
STUDENT HUMAN
VOICE RESOURCES
SPIRITUAL CHILD SOCIAL
MARIST
AKO
CHARISM
PHYSICAL
CATHOLIC
COMMUNITY
FAITH
SERVANT
PARTNERSHIPS
LEADERSHIP
WHANAU STUDENT
ENGAGEMENT ACTIVITY
2 - St Bede’s College Boarding Handbook
Our History
St Bede’s was founded in 1911. Its prime
purpose was to provide Catholic leaders
for the South Island. To achieve this,
the intention was to provide a Boarding
School to foster and grow Catholic
leaders. The original school was situated
at Ferry Road, however, it only catered
for day pupils. It wasn’t until 1920
when the College moved to Papanui
Road could a Boarding School be
established and boarders enrolled. They
predominantly came from all over the
South Island and the roll quickly grew in
the next decade. Other Catholic schools
and Boarding schools were established
in the South Island, which ultimately
influenced the boarding roll at St Bede’s.
Boarding numbers in the late 1960s and
early 1970’s exceeded 250. The current
capacity for the Boarding School is 142.
Marist priests ran the Boarding school
until the late 1990’s after which the
leadership of the College and Boarding
School was transitioned to lay staff.
The Boarding School is a vibrant faith
community with a College community
and Mass on Sunday night which ‘Begins
and ends the week’.
St Bede’s College Boarding Handbook - 3
Governance and Human Resources
The Boarding School is governed by the Board of Proprietors. The Rector and Boarding Management team report to the
board monthly regarding the implementation of the Annual Plan, health and safety as well as the day-to-day operations of the
Boarding School.
Board of
Proprietors &
Rector
Deputy Rector
Jon McDowall
Boarding
Parent Group
Director of
Boarding
Dai Williams
Deputy
Director
Kurt Paterson
Assistant Assistant Catering
Manager Manager Manager
Kate Williams Joe Kummer Matthew Zaloum
Maintenance
Pastoral Catering
& Laundry
Supervisors Staff
Staff
4 - St Bede’s College Boarding Handbook
Staff
Rector Mr Justin Boyle rector@stbedes.school.nz
Deputy Rector Mr Jon McDowall jmcdowall@stbedes.school.nz
Director of Boarding Mr Dai Williams dwilliams@stbedes.school.nz
Deputy Director of Boarding Mr Kurt Paterson kpaterson@stbedes.school.nz
Junior Boys Assistant Manager Mrs Kate Williams kwilliams@stbedes.school.nz
Senior Boys Assistant Manager Mr Joe Kummer jkummer@stbedes.school.nz
Supervisors Mr William Struthers
Ms Margaret Whelan
Mr Matthew Calder
Residential Assistants Mr Haden Powell
Mr Gareth Komene
Mr Braydon Reynecke
Mr Reed Wilson
Catering Staff
Catering Manager Mr Matthew Zaloum
2IC Chef Mr Marc Ronan
Kitchen assistants Mrs Jackie Drake
Mrs June Kwansuvee
Ms Elda Britain
Ms Sandra Williams
Boarding Caretaker Mr Edmund Tanner
Laundry Mrs Fiona Schimanski
St Bede’s College Boarding Handbook - 5
Communication
We value and encourage our parent community to be actively involved in their sons experience as a boarder. Please call in for
a coffee or a meal if you are in town. Staff value meeting parents face to face. We also recognise for some this is geographically
difficult. We encourage you to use the onBoard portal to monitor your son’s progress and to call or email at any time if you have a
question or concern. The table below outlines who you should contact in the first instance. Contact numbers and email are above.
Jon McDowall Dai Williams Kurt Paterson Joe Kummer Kate Williams
Deputy Rector Director of Boarding Deputy Director Assistant Manager/ Assistant Manager/
As required As required of Boarding Senior Team Leader Junior Team Leader
(Y11-13) (Y9-10)
Middle/Major Middle/Major Middle/Major Middle/Major
Complaints
Discipline Discipline Discipline Discipline
Pastoral Concerns/
Enrolment Pastoral Concerns Pastoral Concerns Pastoral Concerns
Progressions
Ako Group set up,
Policy and Procedure Student Leadership Leave Leave
progress and monitoring
Responsibility and
Human Resources Student Activity overview for Junior student Study Study
pastoral welfare/discipline
Maori & Pasifika student Boarding Boarding
Academic Monitoring
engagement and welfare Competencies Competencies
General Student General Student
Health and Safety
Progress Progress
General Concerns or
Student Progress
Overnight
on Call
Boarding Parents’ Group
We value our relationship with family and whanau as we work together to educate the young men who attend St Bede’s. The group
fosters the link between our parent community and our Boarding School. The group assists in promoting the Boarding School in the
regions around the South Island as well as providing parent and whanau voice as we work toward best practice.
As Chairperson of this group, Peter Foley is an appointed member of the Board of Proprietors. Other members of this group are,
Maurice Mc Dermott, Karen Robb, and Tracey Lucas, Angela Blunt and Kevin O’Kane. This group meets each term along with the
Rector, Justin Boyle, Jon McDowall and Dai Williams.
6 - St Bede’s College Boarding Handbook
St Bede’s College Boarding Handbook - 7
Boarding Options and Finance
St Bede’s College Boarding School has 2021 Fee Schedule - Boarder
a flat boarding fee as per the Board’s
Charge Name per term p.a
fees policy. Outside of the College
Scholarships completed upon enrolment, Boarding Fees $3,428.00 $13,712.00
and the College Hardship provisions,
Attendance Dues Levy $286.35 $1,145.40
additional financial support is available
with the Ministry of Education Boarding St Bede’s Old Boys Association Membership $20.00 $80.00
Allowance Scheme should your son * Building Contribution $125.00 $500.00
meet the criteria. The link is below. Mr
* School Contribution $137.50 $550.00
McDowall can provide further information
and assist with applications. * Proprietors Contribution $40.00 $160.00
https://parents.education.govt.nz/ * Special Character Contribution $10.00 $40.00
secondary-school/your-child-at-school/
* e-Learning Contribution $20.00 $80.00
boarding-allowances/
BOARDING DAY BOY TOTAL $4,066.85 $16,267.40
* Eligible for 33.33% donation rebate with Inland Revenue
Casual Boarding
Fee per year $16,267.40
If space is available, day pupils are
able to stay in the Boarding House
on a casual basis. All casual boarders
Weeks to pay 45 Withdrawal
must comply with the Boarding School
Policy and Procedure. Casual boarding Weekly payment $361.50 Families who choose to withdraw
agreements are made with the Director their son are required to notify the
(28.1.21 to 10.12.21, payment constant
of Boarding prior to taking up residence. Rector in writing with one term’s notice.
over holiday break)
The casual board fee $70.00 per night. Withdrawing as a Boarder does not
Causal stays that last longer than 10 guarantee continued enrolment at St
school days are charged on 7 night per Fee per Year $16,267.40 Bede’s College as a Day Boy. This is
week basis. at the discretion of the Rector. See the
Months to pay 11
Boarding Contract for further details.
Monthly payment $1,478.85
Closed Weekends
(1st payment made in February,
Closed weekends are indicated in the Laundry Bags
last payment made in December)
College calendar and in the important All new Year 9 students in 2021 will be
dates at the end of this document. Please issued with a laundry kit at a cost of $90.
note students are to be collected by Fee per Year $16,267.40 This includes two small mesh bags and
5pm on the day of closure. If this is not one larger named bag. The cost of these
Terms 4
possible, a prior arrangement must be bags is placed on your account. Students
made with Dai or Vivien in the office. The Term payment $4,066.85
in Years 10-13 are able to order the entire
Boarding House re-opens at 2pm the kit, or large bag only from the College
(1 payment made each term,
day prior to school commencing. shop.
no payment over holiday breaks)
These fees do not include any
extracurricular activities, Self
-development costs, classroom
requirements, trips or sport.
8 - St Bede’s College Boarding HandbookCatholic Faith
The Boarding School is a Faith Sunday Mass Common Prayers
community within the College community.
Our week begins and ends with Sunday Grace Before Meals
All boys have a number of opportunities
Mass. Mass is celebrated each Sunday
to avail themselves of celebrating Bless us O Lord, and these thy gifts,
evening at 5pm in the College Chapel.
the Eucharist and Reconciliation, which of thy bounty, we are about to
All boys on site are expected to attend.
Benediction, formal and informal prayer. receive. Through Christ our Lord. Amen
Mid way through 2020 we moved to
The chance to be a server or reader is
a parish Community mass at 5pm on
given to all. Others take part in dramatic
Sunday and whanau are encouraged to Hail Mary
presentations in the liturgies, accompany
attend this. Where a boy is not Catholic
singing, assist as sacristans and prepare Hail Mary, full of grace. The Lord is with
or has not yet made his first communion
and recite prayers. Confirmation is thee. Blessed art thou among women
he is encouraged to ask for a blessing at
celebrated for boarders every second and blessed is the fruit of thy womb,
Communion time.
year. Where parents wish boys to Jesus. Holy Mary, Mother of God, pray
prepare for the reception of Sacraments for us sinners now, and at the hour of our
they should contact Mrs Rachel Pitcaithly death. Amen.
Service
– Head of Ministry Team.
In keeping with our values, service
On a daily basis we promote the values
is an integral aspect of the Boarding Our Father
and practices in the following ways:
House. Whether it be service within the
Our Father, who art in heaven, hallowed
• Grace at Dinner and Prayer at night Boarding House, or out in the community
be thy name. Thy kingdom come.
• Service for, and interaction with others our students are expected to complete
service. In 2021 all students are expected Thy will be done on earth as it is in
• Boarding Competencies system
to complete service in the wider heaven.
• Pastoral Care and restorative practices
community. This will be overseen by the
Give us this day our daily bread and
• Character system Director of Boarding and could occur
forgive us our trespasses,
• Promotion and recognition of Gospel through scheduled events, the activity
Values programme, or in response to a particular as we forgive those, who trespass
need identified by the student body. against us. And lead us not into
• Sunday Mass – all boarders are
temptation,
expected to attend. Whanau are more
than welcome each week. but deliver us from evil.
Staff work closely with the College to
ensure the Boarding House reiterates
teachings at school. We liaise closely
with the Ministry Team as well as the
College Guidance and Pastoral Team.
St Bede’s College Boarding Handbook - 9Pastoral Care
The House places great emphasis on student and student to student, issues Ako Groups
positive relationships and reinforcement. are more easily managed.
Ako groups form the base of our pastoral
We actively work to create a positive
Through being a restorative Boarding support for students. Each staff member
environment. Students are expected
House we aim to: (not including domestic staff) has a group
to commit to the goals they set for
• Create a calmer boarding environment, of approximately 10 students who they
themselves, and the expectations that
with less disruption to routine coach through their time boarding at
come with being a positive community
and more time for having fun and St Bede’s. These groups are vertically
member.
developing skills and competencies organised to promote and develop
connection and positive relationships
• An increase in the engagement and
The Student Wellbeing Procedure is across all levels of the Boarding House.
self-awareness of boarding students
available on the College website. whilst in residence Staff meet with their respective students
• Growth in relational and problem- twice each term to set and review
solving skills, both for adults and individual goals, discuss current issues
Positive Psychology with a solutions focus whilst at all times
students across the boarding
The Boarding House strongly believes community promoting a strength based model that
in a strengths-based model of care. values the child and everything that is
• Improvements in attitudes and
Through our daily interactions, Ako positive about them. Notes and goals
relationships across the whole
groups, and use of the Character for these meetings are entered into
boarding community
nominations (via the onBoard system) Onboard and parents can view them on
• A consistent best-practice approach
and the subsequent celebration of the Onboard portal.
across the whole boarding community
these, we aim to teach and reinforce the
that aligns with our shared values. Staff use information available to
positive behaviours we want our boys to
them via the onBoard system (key
demonstrate whilst in residence, at home
competencies, learning grades, and
and in the wider community.
Tribes positive behaviours), parent input and
college feedback as evidence when
To increase students’ connectedness
working with students. Following each
Restorative Justice and sense of belonging in boarding, we
meeting of the group/individual, staff
have formed five tribes . These tribes
Our restorative approach links closely communicate home to ensure the home
are named after renowned Bedeans
to the positive psychology framework and Boarding House relationship is as
with strong boarding connections. The
outlined above. Restorative Practice strong and collaborative as possible.
five tribes are: - Flood, Hoben, Gilbert,
is a relational approach to boarding
Donohue and Bourke. Each tribe has an
life grounded in beliefs about equality,
appointed Year 13 tribal leader and two
dignity, mana and the potential of all Character System
boarding staff who are attached to each
people.
of the tribes to help with organisation. The character system promotes frequent
The Positive Behaviour for Learning The tribes will compete in a range of reinforcement of positive behaviour. Staff
(PB4L), (or in our case Character system) activities during the year and also spend actively look for positive behaviours to
Restorative Practice model focuses time together eating and socializing. We reinforce whilst on duty. Their aim is five
on building and maintaining positive, expect that a strong espirit de corps will positives to one correction and focus on
respectful relationships across the develop. reinforcing our boarding competencies
boarding community which offers our and respective dorm ‘ways of being’.
Our Head Boarder for 2021 is Shadroch
staff best-practice tools and techniques Staff acknowledge students directly and
Sevele. Shadroch is ably supported by
to restore relationships when things then record the positive behaviour in the
the following Tribe Leaders. Sam Nolan
go wrong. By building and maintaining onBoard system. Students and parents
[Donohue]; Bede Moa [Flood]; Steven
positive, respectful relationships within via their respective onBoard portals, are
Little [Bourke]; Todd Mc Dermott [Gilbert]
our Boarding House, staff to staff, staff to able to view live records of their positive
and Angus Stewart [Hoben]
acknowledgments.
10 - St Bede’s College Boarding HandbookAt dinner on a Thursday, our student
leaders complete a random draw to
recognise three students for their
positive behaviour. Not only is this a
celebration of positive behaviour and a
commitment to our community values,
but also a means of reinforcement.
The weekly newsletter also celebrates
those students demonstrating positive
behaviour.
Boarding Competencies
Our ‘Boarding Competencies’ have been
adapted from the Key Competencies
of the NZ Curriculum. These are age
appropriate and aspirational. Students
are taught, work toward and reflect on
these competencies in their Ako groups
and with their Team Leader.
These competencies are the foundation
of the Boarding House and represent
the core skills we believe all Bedean
Boarders should aspire to. Progress
against competencies is reported to
parents each Friday through the onBoard
Parent Portal. This is completed by the
respective Team Leaders. The scale used
for each star is outlined below.
St Bede’s College Boarding Handbook - 11Competencies Competent (Two Stars) Languages, Symbols and Texts
• Positive attitude toward personal
Relationships Developing (One Star)
wellbeing and living space with
• Working towards communicating with
Developing (One Star) organisation to meet daily needs.
technology appropriately particularly at
• Working toward cooperating with Very Good (Three Stars) meal times, study and lights out.
others within year group/wider • Consistent positive attitude towards
Boarding School. Competent (Two Stars)
personal wellbeing and living space.
• Generally uses technology in an
• Working toward being kind and • Shows independence with
appropriate manner, following most
considerate towards others and their organisation.
routines and expectations.
personal space.
Excellent (Four Stars)
Very Good (Three Stars)
Competent (Two Stars) • Exceptional attitude towards personal
• Uses technology appropriately during
• Collaborates with others within year wellbeing and living space.
meal times, study and lights out.
group/ wider Boarding School.
• Independent, shows initiative and
• Is considerate and kind towards others Excellent (Four Stars)
maturity.
while respecting their personal space. • Models excellent behaviour in his use
of technology and supports others to
• Does not tolerate bullying/put downs/
Participating and Contributing do the same.
banter.
Very Good (Three Stars) Developing (One Star)
• Collaborates, while exploring new • Gaining confidence to contribute in Thinking
friendships with others within year different activities in community while
Developing (One Star)
group/wider Boarding School. being supportive toward others in
• Working towards sharing ideas/
Boarding House activities.
• Is a role model towards others, and experiences with the Boarding School
is consistently kind and considerate Competent (Two Stars) and using self-review.
towards others and their personal • Is confident to engage in a variety of
Competent (Two Stars)
space. activities, while supporting others.
• Prepared to share ideas/experiences
• Prepared to intervene if sees wrong • Acts responsibly, avoiding poor
with the Boarding School and listens to
doing. examples of behaviour or lack of
others with an open mind.
participation by others.
Excellent (Four Stars)
Very Good (Three Stars)
• Displays leadership while collaborating Very Good (Three Stars)
• Engages in self-review, and
well with others within year group/ • Leads by example in his participation
encourages others to bring about
wider Boarding School. is a variety of activities, while actively
positive change.
• Treats others with respect, is aware of supporting others.
• Prepared to ask for advice and accept
those who might be isolated/upset. • Challenges himself to get outside of
constructive criticism.
• Stands up for injustice. his comfort zone.
Excellent (Four Stars)
Excellent (Four Stars)
• Leads critical self-review, using the
• Models servant leadership through
Managing Self knowledge gathered to enrich the
promotion of values and community
overall boarding experience.
Developing (One Star) culture.
• Working toward a positive attitude • Fully engages in a variety of activities
toward personal wellbeing and living and is aware of those who might
space with appropriate organisation struggle to get outside of their comfort
skills. zone.
12 - St Bede’s College Boarding HandbookDiscipline Process Director of Boarding & Assistant be guaranteed – this is at the Rector’s
Director of Boarding - Serious/On-Going discretion.
Referral - Low Level
Any behaviour deemed serious in nature Stand downs and exclusions from the
Students who persistently and/or
is reported to the Deputy Director and Boarding School do not automatically
consciously make a poor choice through
Director of Boarding immediately. The apply to the day school and the
action or words are referred to either of
Director will support staff to manage the student can still attend classes, with the
the Assistant Managers. This referral can
incident to ensure the safety of all parties permission of the Rector.
either take place immediately should the
before contacting the Deputy Rector or
staff member involved decide that it is a The Director of Boarding or Deputy
Rector if this is deemed necessary. For
necessary step for the health and safety Rector reserves the right to require any
these issues or those that are ongoing
of others, or will take place as soon as boarder to leave St Bede’s Boarding
in nature the Director of Boarding (and
practicable. As part of the referral, there School, if it is felt that this is in the best
Deputy Rector where required) will
is a ‘make good’ aspect which could interests of the boarding community, in
determine the most appropriate course
involve; particular their ability to guarantee the
of action.
Health and Safety of all students and
• Conversation to repair relationships
This could include: staff.
• A consequence (i.e service time)
• Family conference Suspension may only be made by the
• Restorative meeting
• Setting of contracts, alternative Rector, Director of Boarding and/or
programmes and other support Deputy Rector. Exclusion may only be
measures made by the Board of Proprietor’s as
Assistant Manager - Middle Level
one potential outcome of a disciplinary
• Stand down, suspension or expulsion
Middle level offences are handled hearing.
from the Boarding House – Refer to
by the respective Assistant Manager.
Stand-down, Exclusion and Expulsion
Dependant on the context, and/or prior
Policy.
behaviours, the following could be used
as a means for consequence; A stand down is the removal of a student
from St Bede’s Boarding School for
• Loss of privilege
a period of up to but not more than
• Grounding: The loss of casual leave
10 school days. A suspension is the
• Gating: The loss of all leave and removal of a student from St Bede’s
privileges. In this instance students Boarding School pending a hearing with
cannot attend sport or any other the Board of Proprietors. An exclusion
activity. A consultation with parents is is the permanent removal of a student
made prior to this being enacted. from the Boarding School post the
• Service, Restorative Practices suspension hearing. In this instance, the
• Parent/Whanau conversation place at St Bede’s as a day boy cannot
St Bede’s College Boarding Handbook - 13Servant Leadership
Servant leadership is a philosophy and Head Student Student Council
set of practices that enriches the lives of
In 2021, our Head Boarder is Shadroch This elected group meets once a term to
individuals, builds better organisations
Sevele Shadroch is from Tonga and review Boarding House operations and
and ultimately creates a more just and
is the Grandson of Dr Fred Sevele the plan upcoming events. The Director of
caring world. Traditional leadership
former Prime Minister of Tonga, who is Boarding leads this group along with the
generally involves the accumulation and
also a proud Old Boy of the College. Head Student. The council is made up
exercise of power by one at the “top of
Shadroch is a passionate Bedean of the five tribal leaders and one chosen
the pyramid.” By comparison, the servant-
and very proud to have been chosen representative from each year group
leader shares power, puts the needs of
to be our Head Boarder. Shadroch is 9-12.
others first and helps people develop
ably supported by the following Tribe
and perform as highly as possible.
Leaders: - Sam Nolan [Donohue]; Bede
Servant leadership turns the power
Moa [Flood]; Steven Little [Bourke]; Todd Culinary Committee
pyramid upside down; instead of the
Mc Dermott [Gilbert] and Angus Stewart Food, health and dietary needs are
people working to serve the leader, the
[Hoben] important to our boarders and we
leader exists to serve the people.
encourage and welcome their feedback.
This concept is at the core of boarding
This committee is chaired by the Catering
at St Bede’s College. It is lived out Year 13 Tribe Leaders Manager and includes a student from
daily through the interactions between
Tribe leaders plus other senior volunteer each year level.
staff, staff and students, between the
students play important roles in the
students themselves and the whanau
mentoring programme for our new
and community partnerships we share.
entrants, Ako groups, nightly study,
Servant Leadership is embedded
weekly mass and the evening routine in
through our Coaching practices; HRM,
Durham.
Ako groups and Tribes with strong
links to our Marist Charism, positive
psychology and restorative practices.
14 - St Bede’s College Boarding HandbookHealth, Wellbeing and Safety
Every effort is made to safeguard the consultation with whanau. Their account details are:
health, safety and wellbeing of the
Outside of School Hours: Students are Redwood Pharmacy
boys in our care. To best look after
to seek the assistance of a staff member 03-08540721012-00
our students we ask parents to inform
on duty who will complete an initial Ref: First & Last Name
the staff of any medical problems;
assessment. The Assistant Manager
this includes any concerns about For ongoing treatments or appointments
manages all illness and appointments
the student’s physical or emotional such as orthodontist or physio, the
before and during school hours. If the
wellbeing. For this to be effective, Assistant Manager can book and
illness/injury necessitates the student
it is important that we have good coordinate these appointments.
being absent from school the students
communication between boarding
must see the Boarding Administrator
and home. Please ensure you return
who will inform both parents and the day Bullying and Harassment
the health questionnaire sent to you
school and determine the best course of
with your enrolment package, and as Every boy in the Boarding School has
action.
circumstances change, please ensure the right to live in a positive and safe
you inform the Boarding Administrator as Whilst on leave: If a student becomes environment. The Boarding House has a
soon as possible. unwell while on leave they are expected zero tolerance on Bullying as outlined in
to be well again before returning to the Student Wellbeing Procedure.
the Boarding School. Please do not
In 2021 all Year 9 students will partake
No student is to be in possession return to the Boarding School while still
in the KiVa Programme. This will be the
of drugs or medication without the unwell, particularly with an infectious
fourth year we have operated KiVa.
knowledge and agreement of the condition. Living in such close quarters
KiVa is an evidence-based anti-bullying
Director of Boarding. All medication any infectious illness can spread rapidly
programme that originates from Finland.
must be handed into the office where it and potentially require the closure of the
It has been designed and proven to
is locked in a medical cabinet. Boarding Boarding School.
prevent bullying and to tackle cases
House staff will administer and record
The Assistant Managers or Director of of bullying effectively. St Bede’s is the
all medication dispensed. The Boarding
Boarding may refer a sick or injured boy first Boarding School in New Zealand
House provides basic medical supplies
to a Doctor or other medical practitioner to adopt this programme. Whanau
at no cost to parents. Prescription
if needed. Any charges for this will be involvement in this process is important;
medication and costs associated with
passed directly to parents/guardians. the Boarding School will be in contact
medical care are at the cost of parents.
The Boarding School doctor is Dr with further information once ongoing
John Coughlan. His practice is at Main staff training has been completed in
Management of Illness/Injury North Road Medical Centre. If a student January.
requires a consultation with Dr Coughlan
The Health Procedure is sent to all
this will be arranged by the Assistant
whanau and students at the beginning of Personal Property & Money
Manager. We encourage boarding
each year.
students to enrol with Dr Coughlan as We recommend that all students have
Within School Hours: Students are to he then has access to previous medical their own EFTPOS card, and that they
go to Mrs Davidson who will contact notes and to funding, enabling him to do not carry more than $20 cash at a
either the Assistant Manager who will keep his fee low. Please contact the time. Boarding staff can store money if
determine an appropriate course of office for a patient enrolment form. necessary. Please see the respective
action. Boarders are not permitted Assistant Manager. Every Boarder in the
Any medications or prescriptions are
access to the dormitories during the Durham Junior Dormitories should have
filled at Redwood Pharmacy. Any charges
school day without permission of a sturdy, combination type lock to place
will be emailed or posted to you and are
the Assistant Manager or Director of on their locker. Items must be locked
paid directly to them. It is recommended
Boarding, if they are unable to return to at all times and the key kept secure or
at the beginning of the year to put a $10
school they will be sent to their rooms combination number private. Where
credit on the account.
and monitored, referred to a relevant possible all valuables must be clearly
medical professional, or sent home after named. If property is lost or stolen, inform
St Bede’s College Boarding Handbook - 15the respective Assistant Manager on duty transported home safely. In the case of a required issues. No cell phones are
and fill out a lost property form. medical emergency, such as a pandemic, allowed during prep. Parents wishing to
the Board of Proprietors will determine place restrictions on their child’s usage
All Boarders property is their own
whether to close either the entire school of cell phones can contact the Director
responsibility. The College accepts no
or boarding, based on their assessment Boarding.
responsibility for boarders’ property, but
of the danger to the physical well-being
we will endeavor to do our best to find Students are expected at all times to use
of the school community.
the mis-placed lost or stolen items. It is their device in an appropriate manner.
vital that all students respect the property Emergency information regarding Failure to do so will result in disciplinary
and space of other boarders. The evacuations in the case of an earthquake procedures being followed as well as the
borrowing of money and personal items can be found on the homepage of the Search and Seizure Procedure.
from other pupils is discouraged. College intranet.
End of Term cleaning
Security Damage Students are required to clean out their
The safety of our students, staff and Students who damage Boarding House rooms at the end of each term as per the
families onsite is very important. All exit property will incur the cost to repair or cleaning checklist provided. This needs
and entry points are alarmed at night and replace. Boarding House insurance does to be signed off prior to departure; failure
outside areas are well lit with security not cover incidental damage caused by to leave the room in an appropriate state
cameras operating in internal corridors students. Parents should look into their will result in a $50 cleaning fee being
and external entries and exits. own policies to see if their own insurance charged.
can cover their child whilst at residence
Students must adhere to the Leave
in the Boarding House. There is zero
Procedure at all times. At no time is a
tolerance to students who willingly Banned Items
boarder allowed to return under the
damage house property and fittings. The following items are not welcome in
influence, or assist a fellow boarder to
Students who willingly damage property the Boarding School.
return once the buildings are locked for
will meet with the Director of Boarding
the evenings. • Cigarettes, e-cigarettes and vapes
who will contact whanau and determine
an appropriate course of action, which • Cigarette lighters
Emergencies could include Suspension or Stand-down, • Alcohol and/or drugs
gating or loss of privilege, or any other • Knives and any other form of weapon
The Emergency Response Plans for the
consequence that reflects the incident.
Boarding School have been developed • Guns or bullets
by Harrison Tew who specialise in No balls, weights, bikes, scooters or • Explosive devices
emergency response procedures for skateboards are to be used in the Dorms
• Offensive music, movies or written
boarding schools. We will ensure we or Common Rooms.
material
keep all parents/guardians fully informed
• Pornographic material
during any emergency situation. Regular
evacuation and lock down drills ensure
Cell Phones • Matches or fire lighting equipment
the boys and staff are familiar with the The House encourages all students to • Fireworks
emergency procedures. All boys and have a cell phone to enhance safety and The threat to Boarders from alcohol and
staff must evacuate all buildings if the communication particularly around leave. drugs is significant and the Boarding
fire alarms ring. Students who set off Year 9-10 students are required to hand School reserves the right to search and
false fire alarms will be liable for costs their cell phone/s into their supervisor at seize such items, under its Search and
($1500.00) associated with a false alarm. bedtime. They will get them back in the Seizure Policy. Police may be called in
morning. Students who have misbehaved for serious incidents related to drugs and
In the case of a Civil Defence emergency,
during the evening will have their cell assault.
all students will remain at the Boarding
phone held for the day until they meet
School until their parents/guardians can
with management to work through any
be contacted to arrange to have them
16 - St Bede’s College Boarding HandbookBoarders are not to access inappropriate suspected thefts should be reported to for personal medical use only, while at
sites, bring inappropriate material on the staff on duty as soon as practicable. the Boarding School. Any violation of
computers or memory card or send The Boarding House has cameras in this rule is regarded as a very serious
inappropriate emails, texts or messages. common corridors. The Boarding School offence. The Health Procedure and
Inappropriate use of the Internet, takes no responsibility for money or Policy on Alcohol, Tobacco and Drugs is
Facebook, Twitter,Instagram, email or valuable property left in rooms. Boarder’s available on the College website.
other electronic medium could result in personal belongings are not covered by
If a student is suspected of using drugs
restricted access and or confiscation of the Boarding House’s insurance policy.
or alcohol, he will be tested at the
personal devices. Theft is a serious matter and will be dealt
parent’s expense. It is a condition of
with in accordance with the Boarding
boarding that parents agree to drug
House Discipline procedures.
testing, at the discretion of the Rector
Theft
and/or Deputy Rector and/or Director of
We ask students to ensure that their Boarding.
valuables and money are secured in
Alcohol, Drugs and Tobacco
their lockers in the unlikely event of No student will possess, consume or be
theft. Failure to ask permission to use under the influence of alcohol, tobacco,
another boarder’s belongings is also volatile substances or drugs prohibited
regarded as theft. Borrowing/swapping of under the Misuse of Drugs Act 1975 or
personal belongings is discouraged. Any otherwise, other than drugs prescribed
St Bede’s College Boarding Handbook - 17Boarding Capabilities
Self-Development Schedule activities which are physical, artistic and Boys are supervised in:
spiritual. This programme has grown
Mid way through 2018 we introduced the In the Centre Of Enhancement,
and developed and has become very
self -development programme, to ensure interactive learning (between students &
popular.
that our boys were fully engaged, active students and staff) can take place. There
and that their well- being was being fully Students are still required to attend is also an opportunity for quiet study to
addressed. Whilst self- development a minimum of two structured study take place in a break out space. In the
is a guiding philosophy, students are sessions, during the week. Boarding Centre, study is overseen by Boarding
also encouraged to develop their self- staff maintain close connection with their staff, guest day school staff and senior
management skills. day school colleagues and any boarder students. Students can access the COE
not completing work/homework will for supervised study between 3-4pm
We have a wide range of activities
be automatically withdrawn from the and again between 6.30- 8.45pm.
through the week that promote and
self- development activities programme, Alternatively boys can study in their
enhance students Hauora. Boys are
until such time that all school work is rooms.
encouraged to participate in a range of
completed to a satisfactory standard.
Self- Development example
Monday Tuesday Wednesday Thursday Friday Sunday
3:00 - 4:00 3:00 - 4:00 3:00 - 4:00 3:00 - 4:00
COE COE COE COE
Study in
Supervisor + Supervisor English Supervisor + Supervisor +
CoE
senior student Tutorial [Ffion] senior student senior student
6:45 - 8:30 6:45 - 8:30 6:45 - 8:30 6:45 - 8:30
7:30 - 8:30 7:30 - 8:30
Gymnasium and 7:00 - 8:00 7:00 - 8:30 Running Club
Physical
weights room Boxing Fitness Circuit training [Maggie]
opened Boxing with Brad Activity:
Pizza Night Go Karting
12-2pm
7:00 - 8:00 7:00 - 8:00 7:00 - 8:00 7:00 - 8:00
Spiritual
Chapel Open Adoration Chapel Open Adoration
3:30 - 5:00
Art Club - CRN
7:30 - 8:30
7:00 - 8:30 7:00 - 8:00 7:00 - 8:00
Arts Games / Casino
Cooking Class Challenge Night Quiz Night
Night
with Wendy 7-9
Te Reo [Library]
18 - St Bede’s College Boarding HandbookFor students in Years 9-12, each evening Application Organisation
staff will reflect on student attitude,
Developing (One Star) Developing (One Star)
organisation and application entering
• Needs frequent reminders to stay on • Often has incorrect resources
a grade into the onBoard management
task • Often unaware of set study tasks
system in line with the scale below.
Students and parents can access this • Can be disruptive to others • Often late
information through their respective • Negative towards any self-
Competent (Two Stars)
portals. development opportunities
• Is generally prepared for study
Competent (Two Stars) • Is typically aware of set study tasks
• Typically completes set work without
Attitude • Generally on time
need for intervention
Developing (One Star) Very Good (Three Stars)
• Is generally respectful toward others
• Is negative toward study • Is always prepared for study
learning needs
• Does not attempt set tasks • Maintains a study organizer.
• Will embrace new opportunities
• Does not engage with Self occasionally. Excellent (Four Stars)
development activities • Is always prepared and on time for
Very Good (Three Stars)
study
Competent (Two Stars) • Always completes set work
• Needs encouragement to attempt • Is always respectful toward others’ • Is well planned, shows excellent time
some tasks learning needs. management skills
• Set work is completed, is content with • Willing to try new activities and The Director of Boarding and the Deputy
completion enthusiastic. Rector monitor academic progress
• Will involve himself in Self closely. Please contact them at any
Excellent (Four Stars)
development time should you have any concerns or
• Completes work to personal best
questions.
Very Good (Three Stars) levels
• Willing accepts the challenge of new • Is a leader and role model to others
learning
• Highly motivated to try new Tutoring
• Ensures work is completed to a high opportunities in self- development
Private tutoring can be arranged and
standard time.
paid for by parents/caregivers. We
• Very active in self-development time
facilitate peer-tutoring support, group
Excellent (Four Stars) tutoring in specialist subjects and
• Promotes and positively role models external private tuition. Please contact
independent learning the Director of Boarding should you wish
• Actively works toward personal bests to look into tutoring options.
• Keen to try new activities.
St Bede’s College Boarding Handbook - 19Leave & Transport
Under Hostel Licensing Requirements House takes no responsibility if this is Leave Allocations
(regulation 54) St Bede’s College the case.
Casual leave allowances for each year
Boarding House is required to have • Students are given a log in and
group are outlined below. All students
minimum standards and procedures password to complete any leave
are required to be back by 5:30pm for
regarding student leave. The Leave requests and sign in/out procedures.
tea. Casual leave after tea is at the staff’s
Procedure is sent to all whanau and The students agree not to share
discretion.
students at the beginning of each year. their password. All leave must be
It is essential that parents and whanau completed online. • Years 9 & 10
understand their responsibility to check Mall leave
• Casual Leave – as per the leave
the leave requests as they come through - 1 a week & local shop 1 a week.
allocations below, students are able
for accuracy, including making contact • Year 11
to visit local amenities on top of
with any overnight hosts that are not Mall Leave
leave for sport, cultural and other
family. - 1 a week & local shop 2 a week.
personal commitments. Students
Any leave is a privilege not a right, casual ask for permission from staff who • Year 12 and 13
leave is at the discretion of staff. Student agree or decline leave verbally (using As required with permission from staff.
attitude and behaviour is taken into Travel and Leave permission form
account when granting leave. information). If approved students
sign out using the onBoard system
Contact
It is imperative that students do not
including an accurate time of return. Whilst on leave students must be
leave the boarding premises without
• Overnight Leave - Any overnight leave contactable. The House highly
permission and signing out. Failure to
including those who go home regularly recommends that all students have a cell
do so creates a serious Health and
at the weekends must be completed phone. Where they do, they must carry it
Safety risk. Students who leave without
as soon as possible. Ideally, weekend with them whilst on leave and it must be
following due process will meet with the
leave is completed by students prior charged. Where students do not have a
Director of Boarding who will determine
to Thursday morning at 9am. Once cell phone, they must provide staff with a
an appropriate consequence. This
the student has requested leave, contact number prior to departure.
may include serious disciplinary action
including Suspension, Stand-down, a notification is sent to parents via
Gating or loss of privilege for example. email who approve/decline the leave.
This is also able to be completed via
Parents Uncontactable
the Parent Portal. Staff monitor this Where parents/guardians are not able
onBoard Leave Process process. Once a parent has confirmed to be contacted, where required the
the overnight request, staff complete Assistant Managers, or Deputy Rector
• The Boarding House uses an online
the final approval process which can approve leave after taking practical
leave system to document requests,
enables the leave to be loaded to the steps to ensure student safety. This does
permissions and transactions around
students log in prior to the leave being not apply to overnight leave.
leave. All parents and students are
completed. If declined the student is
provided with instructions along with
notified by staff. However, it would be
this handbook as to how to use the
useful for parents to speak with their Travel and Leave Permissions
system.
son regarding this as well. Overnight All students are required upon
• Parents and Guardians are given a log
leave is able to be requested at short enrolment to complete a travel and
in and password to complete overnight
notice however the leave approval and leave permissions form. This outlines
leave approvals and any ‘special’ leave
sign out process must be completed where, who and how each student
requests. Parents agree not to share
prior to the student leaving. completes their leave. We encourage all
this with their children, nor give their
families to update this form as often as
children access to their email account
circumstances change. Please contact
to which leave requests are sent (this
the Assistant Managers for a copy of this
includes mobile phone access). The
form.
20 - St Bede’s College Boarding HandbookReturning from Leave the Boarding House. The Transport is a potential risk that may result in
Procedure is available on the College the driver being not fit to operate a
Casual Leave - All students must be back
website. Guidelines include: vehicle. In this instance any staff may
from casual leave by 5:30pm during
refuse the student the right to operate
the school week. All boarders in the • Students in Years 12 and 13 may bring
a vehicle until such time where they
weekends must be back by 9:30pm. a vehicle to St Bede’s Boarding House
are deemed to be in a ‘fit state’.
Exceptions to this must be approved by only after a contract is signed by
parents, the Director of Boarding and Please contact the Assistant Manager for
the manager on-call for the weekend.
student. seniors at the beginning of each year if
Overnight and Weekend Leave – All you require a Vehicle agreement.
• A car contract for any student will
boarders are expected to be at Sunday
specify:
Mass commencing at 5pm. Parents
are requested to contact the Boarding • Where the car must be parked on Taxis
House if their son is not able to make the Boarding House grounds.
Where possible staff will try to assist
it. Students are not to return to the • The purposes (if any) for which
boys/families, with transport. However,
Boarding House if they are on overnight the car may be used whilst at the
on occasions boys may need to take a
leave. Should circumstances change we Boarding House.
taxi or Uber. Staff will assist boys with
ask parents where possible to call the • Which students (if any) have ordering taxis should one be required.
boarding duty phone first. No student is permission to travel as a passenger
to return to the Boarding House under in the vehicle.
the influence. Bus
• That nobody else drives the vehicle.
• All students hand in their keys to a Christchurch has an effective public bus
Transport staff member on arrival who will secure service. It is an excellent way to get to
them in the Boarding Office. Year 13 many locations around the city.
Bicycles
students will have access to their keys
Any bicycle brought to St Bede’s must for agreed uses and other legitimate
be stored in the bike shed. Access reasons at either of the Director of Boarding Van
to the bike shed is for boarders only, Boarding or Deputy Rectors’ discretion. The Boarding School does not own
please do not allow access to day boys. • Contracts will be easily accessible to its own minivan. In conjunction with
Wearing a helmet is compulsory. Cycling staff members. These are stored in the the college, we endeavor to have one
after dark is not permitted. Road rules main Boarding Office. van each weekend that is available for
must be followed. Staff reserve the groups, particularly for weekend sport.
• Students not abiding by the conditions
right to impound a bicycle if rules are However, this should not be relied upon
of their contracts may face disciplinary
not followed. A sturdy key-type lock is as a sole transport option as the College
action, including the withdrawal of
essential and should be able to secure has first priority. Boys in sports teams
the privilege of bringing a car to the
the wheels and the bicycle to the stand. should try where appropriate to organise
Boarding House, or possible exclusion
Duplicate keys may be lodged with the a ride with a teammate or manager if
from the Boarding House.
Boarding Administrator. their game is off site. Boys who are
• All students driving a vehicle must be
unable to do so should see the boarding
in a ‘fit state’ to drive. ‘Fit state’ can
staff as soon as possible who will help
Student Vehicles be defined as free from the influence
them sort transport.
of alcohol and drugs, prescription
In accordance with the Transport
medicines, physical and emotional
Procedure, students who meet the
injury. Boarding staff must be informed
criteria are able to have, and in
by parents, other staff and students,
agreement use their vehicle whilst at
and the student themselves, if there
St Bede’s College Boarding Handbook - 21You can also read
