SPONSORSHIP PROSPECTUS - WWW.IUHPE2019.COM - IUHPE World Conference
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SPONSORSHIP PROSPECTUS ◄ 1 / 19 ► WWW.IUHPE2019.COM
CONTENTS
3 Introduction 15 Exhibition Staff Passes
4 About the International Union for Health 15 Exhibition Manual
Promotion and Education (IUHPE)
15 We invite your support
4 About the Health Promotion Forum (HPF)
16 Booking & Payment Conditions
5 Theme
16 Cancellation Policy
6 Sponsorship Platforms
16 Contact
15 Preliminary Exhibition Timetable
◄ 2 / 19 ► WWW.IUHPE2019.COM
INTRODUCTION
Kia Ora
E ngā mana, e ngā reo, e ngā tini karangamaha o te rā tēnā
koutou, tēnā koutou, tēnā koutou katoa.
As Co-Convenors of the next IUHPE World Conference on Health Promotion, we are
pleased to announce the coming of this prestigious event to Rotorua, New Zealand from
the 7th to the 11th of April 2019, and to share the opportunities it presents for the health
community and for your organisation.
It is a tremendous honour for the Health Promotion Forum of New Zealand (HPF) to be
hosting the Conference in association with the International Union for Health Promotion
and Education (IUHPE). It represents a unique platform to showcase New Zealand’s
innovation and excellence in health promotion to a global audience, along with our
country’s natural beauty, culture and hospitality.
With up to 3000 delegates expected from New Zealand, Australia, the Pacific Islands,
the wider Asia-Pacific region, Europe, Americas, Middle East and Africa, it will be an
invaluable forum for those in the sector to exchange and update knowledge and build
SPONSORSHIP networks, in order to:
PROSPECTUS
▪▪ Share strategies, research outcomes, policies and practices;
CONTENTS ▪▪ Present results and assess progress;
▪▪ Influence policy and bring about positive change;
3 Introduction
▪▪ Promote health and equity amongst all people.
4 About IUHPE
As well as bringing the latest thinking, ideas, effective interventions and initiatives back
4 About HPF to their communities, it is a chance for agencies and groups working in New Zealand
and the Pacific to raise the profile of their own organisations and build new partnerships
5 Theme
beyond their immediate communities.
6 Sponsorship
Platforms For more information about the 23rd IUHPE World Conference on Health Promotion and
related engagement opportunities, please contact our Conference Managers:
15 Preliminary
Exhibition The Conference Company
Timetable Post: PO Box 90 040
Auckland 1142
15 Exhibition Staff New Zealand
Passes Ph: +64 9 360 1240
Fax: +64 9 360 1242
15 Exhibition Manual Email: iuhpe@tcc.co.nz
Website: www.iuhpe2019.com
15 We invite your
support
16 Booking &
Payment
Conditions
16 Cancellation
Policy Sione Tuitahi Graham Robertson
Executive Director, Health President, IUHPE
16 Contact Promotion Forum of New Zealand Co-Chair 23rd IUHPE World
Co-Chair 23rd IUHPE World Conference on Health Promotion
Conference on Health Promotion
◄ 3 / 19 ►
ABOUT THE INTERNATIONAL
UNION FOR HEALTH PROMOTION
AND EDUCATION
The International Union for Health Promotion and Education (IUHPE) is a
unique worldwide, independent and professional association of individuals
and organisations committed to improving the health and wellbeing of
the people through education, community action and the development of
healthy public policy.
The vision of the IUHPE is a world where all people achieve optimum health and wellbeing.
The values critical to the achievement of this vision include:
▪▪ Respect — for the innate dignity of all people; for cultural identity; for cultural diversity; and for
natural resources and the environment;
▪▪ Inclusion and involvement of people in making the decisions that shape their lives and impact upon
their health and wellbeing;
▪▪ Equity in health, social and economic outcomes for all people;
▪▪ Accountability and transparency — within governments, organisations and communities;
SPONSORSHIP ▪▪ Sustainability;
PROSPECTUS ▪▪ Social justice for all people; and
▪▪ Compassion and empowerment.
CONTENTS
3 Introduction
4 About IUHPE ABOUT THE HEALTH PROMOTION
4 About HPF FORUM
5 Theme
6 Sponsorship Health Promotion Forum of New Zealand — Runanga Whakapiki Ake I Te
Platforms Hauora o Aotearoa (HPF) — is the umbrella organisation for all those who
15 Preliminary identify health promotion as part of their work.
Exhibition
Timetable Founded on the principles of Te Tiriti o Waitangi and the Ottawa Charter, our non-profit organisation
15 Exhibition Staff provides information, training and resources to build the workforce and health promotion leadership.
Passes
The membership of the Forum is made up of over 100 organisations committed to improving the
15 Exhibition Manual health and wellbeing of New Zealanders. In addition over 3,000 individuals with an interest in health
promotion subscribe to our newsletter and information.
15 We invite your
support As well as its leading work in Aotearoa New Zealand, HPF is increasingly being recognised as a health
16 Booking & promotion leader at regional and international level. Our team is connecting more and more with
Payment other international leaders. We share health promotion expertise and best practice to advance
Conditions socio-economic wellbeing and other outcomes at all levels.
16 Cancellation
Policy
16 Contact
◄ 4 / 19 ►
CONFERENCE THEME
WAIORA:
Promoting Planetary Health &
Sustainable Development for All
The theme of our Conference is Waiora: Promoting
Planetary Health and Sustainable Development For All.
Translated literally as ‘healing and healthy waters’,
Waiora refers to the interconnectedness of our
physical and spiritual worlds with our environment.
As a theme, Waiora reflects the dependence of our own health on that of
our planet, and recognises the major global challenge of balancing ongoing
development with environmental stewardship.
Recognising that most determinants Participants are expected from all
SPONSORSHIP of health in fact lie outside the over the world and will include:
PROSPECTUS health sector, a key focus will be the
need for increased dialogue with ▪▪ Politicians and Government
CONTENTS other sectors and disciplines. Other representatives;
issues addressed will include: ▪▪ Health policymakers;
3 Introduction ▪▪ Academic researchers;
▪▪ The impact of climate change
4 About IUHPE on individual and community ▪▪ Health promotion professionals;
4 About HPF health; ▪▪ Representatives from
▪▪ Addressing the challenges faced international organisations;
5 Theme ▪▪ Non-Government
by communities within this
6 Sponsorship global context; representatives;
Platforms ▪▪ How best to balance sustainable ▪▪ Companies focused on
development with healthy sustainability, healthcare and
15 Preliminary
environments. infrastructure.
Exhibition
Timetable
15 Exhibition Staff
Passes
15 Exhibition Manual As well as promoting the Conference through our own
15 We invite your channels, the HPF will be working closely with the
support IUHPE in the 18-month lead-up period to market the
event internationally through the Conference’s Global
16 Booking & Management Committee and the Board Members’
Payment professional networks.
Conditions
16 Cancellation
Policy
For programme updates
16 Contact
please visit the website at:
WWW.IUHPE2019.COM
◄ 5 / 19 ►SPONSORSHIP PLATFORMS
Since time immemorial the stars
and other celestial bodies have
provided the basis for global
navigation and exploration.
No less in the Pacific where the drive to expand
and seek out new lands required a mastery of
the star systems and the application of this
knowledge to traverse the largest body of water
on Earth. As with all of the Pacific Island nations,
Aotearoa New Zealand’s discovery by the
ancient pioneers was made possible by a deep
understanding of this system and its use — what
we would now call “global positioning”.
Based on these deep historical and cultural
SPONSORSHIP aspects we have adopted the Maori star system
PROSPECTUS for our sponsorship platform.
CONTENTS
3 Introduction
4 About IUHPE
4 About HPF
5 Theme MATARIKI SPONSOR
6 Sponsorship Thought Leadership — Limited to 5 opportunities
Platforms
15 Preliminary
Exhibition
Timetable MAAHUTONGA SPONSOR
15 Exhibition Staff Networking and Exhibiting
Passes
15 Exhibition Manual
15 We invite your TAKURUA SPONSOR
support
Visibility and Association
16 Booking &
Payment
Conditions
16 Cancellation
Policy
16 Contact
Castlepoint Wairarapa — Daniel Rood
◄ 6 / 19 ►SPONSORSHIP PLATFORMS
MATARIKI SPONSOR
Thought Leadership — Limited to 5 opportunities
MATARIKI — THE PLEIADES STAR CLUSTER
Traditionally for Māori when relationship between people and the natural
environment.
Matariki appeared just before
dawn in late May or early June, The Matariki Sponsor is the Premier platform for
engagement and collaboration at the 23rd IUHPE
it signaled the start of the Māori World Conference on Health Promotion. It is the
New Year. highest level of support available to link through
Thought Leadership at the Conference.
It is considered a time of planning and
preparation for the year ahead but also as The Matariki Sponsor will encompass the
a period of reflection on previous times and opportunity to put forward a speaker to be
remembrance of who have passed on. In included into the main programme thereby
Aotearoa New Zealand and across the Pacific the presenting the sponsor a focussed platform to
SPONSORSHIP Matariki star cluster holds special significance get their message out to the entire spectrum of
PROSPECTUS and reverence, and alludes to the interdependent attendees.
CONTENTS
THE SPONSORSHIP INCORPORATES THE FOLLOWING BENEFITS:
3 Introduction
Speaker Session room during the sponsored speaker’s
4 About IUHPE presentation (Banner to be provided by
Sponsored speaker to be provided a minimum of
the Sponsor and subject to approval by the
4 About HPF 20 minutes in the main programme. The direction
IUHPE 2019 Global Management Committee)
and topic to be determined in consultation
5 Theme with the IUHPE Global Scientific Committee ▪▪ Verbal acknowledgement by the Session
in accordance to the central topic of the Chairperson
6 Sponsorship
Platforms Conference ▪▪ Sponsor logo in the Conference App and the
Conference Website
15 Preliminary Registrations ▪▪ 300 word Organisational profile in the
Exhibition
Seven (7) Complimentary Conference Conference App
Timetable
Registrations with access to sessions, morning/ ▪▪ Opportunity to link through a multimedia
15 Exhibition Staff afternoon tea breaks and lunch platform which will be profiled on the IUHPE
Passes 2019 website and post the Conference on the
Profile Health Promotion Forum thereby continuing
15 Exhibition Manual
▪▪ Sponsor logo will be displayed in the the avenues of visibility (Multimedia platform
15 We invite your session room’s audio visual platform at to be supplied by Sponsor)
support the commencement of all programme ▪▪ Access to delegates list (4 weeks prior to the
16 Booking & presentations by the sponsored speaker Conference and updates 1 week prior to at
Payment ▪▪ Opportunity to display a freestanding banner the Conference and immediately after the
Conditions (maximum size 2m high and 1m wide) in the Conference)
16 Cancellation
Policy
16 Contact
Matariki Sponsorship Investment Level
NZ$30,000 + GST
As a guideline this equates to USD21,700 and EUR18,550 as at 30 September 2017
◄ 7 / 19 ►SPONSORSHIP PLATFORMS
MAAHUTONGA SPONSOR
Visibility and Association
MAAHUTONGA — THE SOUTHERN CROSS
Maahutonga or Te Pae Mahutonga position on the National Flag of Aotearoa
New Zealand. The Te Pae Mahutonga
has long been used as a significant constellation has also been developed as a
navigational aid and is closely model for Māori health promotion by Professor
associated with the discovery of Sir Mason Durie to world-wide acclaim.
Aotearoa and other Islands in the The Maahutonga Sponsor opportunity ties
in strongly with those organisations keen on
Pacific. interacting with the global audience through
Its ever reliable position in the night sky provided Networking and Exhibition opportunities. This
an accurate and critical compass for those sponsorship provide a very visual and physical
early explorers traversing the huge distances touch point for products or services and enables
SPONSORSHIP attendees to have an experiential feel of the
across the Pacific Ocean. The importance
PROSPECTUS of Maahutonga can be seen in its prominent organisation’s offering.
CONTENTS
3 Introduction
THE SPONSORSHIP INCORPORATES THE FOLLOWING BENEFITS:
4 About IUHPE
4 About HPF Exhibiting Profile
9 sqm (3m x 3m) Exhibition Stand/space provided ▪▪ Sponsor logo in the Conference App and the
5 Theme
in the Networking area where all refreshments Conference Website
6 Sponsorship and meals will be provided (furniture and custom ▪▪ 100 word Organisational profile in the
Platforms design at sponsor cost) Conference App
15 Preliminary Registrations ▪▪ Access to delegates list (1 week prior to the
Exhibition Conference and updates and immediately
Timetable Two (2) Complimentary Exhibitor passes with after the Conference)
access to morning/afternoon tea breaks, lunch
15 Exhibition Staff and the Welcome Reception
Passes
15 Exhibition Manual
15 We invite your
support
16 Booking &
Payment
Conditions
16 Cancellation
Policy
16 Contact
Maahutonga Sponsorship Investment Level
NZ$7,000 + GST
As a guideline this equates to USD5100 and EUR4350 as at 30 September 2017
◄ 8 / 19 ►SPONSORSHIP PLATFORMS
TAKURUA SPONSOR
Visibility and Association
TAKURUA — SIRIUS, THE DOG STAR,
BRIGHTEST STAR IN THE NIGHT TIME SKY
Takurua is usually associated with Sirius in winter months only and is
recognised as the star that brings frost, snow and cold.
Its post-harvest appearance indicates the coming of colder temperatures and preparations for indoor
activities. As the brightest star in the sky, the variations on colour, visibility and clarity would provide
clues for impending weather conditions and long term seasonal outcomes.
The Takurua Sponsor opportunity provides those organisations looking to create and forge links of their
brand, image and message to tie in with the objectives of the Conference which are Planetary Health
and Sustainable Development for All.
SPONSORSHIP
PROSPECTUS
CONTENTS
Takurua Sponsor Platforms NZ Dollars
3 Introduction
World Conference App $15,000 + GST
4 About IUHPE
4 About HPF
World Conference Lounge $10,000 + GST
5 Theme Indigenous Culture Lounge $10,000 + GST
6 Sponsorship Pacific Showcase $10,000 + GST
Platforms
15 Preliminary
Lunch $10,000 + GST
Exhibition
Timetable Massage Corner $8,000 + GST
15 Exhibition Staff Fun Run $5,000 + GST
Passes
Yoga Session $5,000 + GST
15 Exhibition Manual
15 We invite your Coffee Cart $4,000 + GST
support
16 Booking &
Payment
Conditions
16 Cancellation
Policy
16 Contact
◄ 9 / 19 ►TAKURUA SPONSORSHIP PLATFORMS
World Conference App
NZ$15,000 + GST (Exclusive Opportunity)
As a guideline this equates to USD10,900 and EUR9300 as at 30 September 2017
Registration
Five (5) Complimentary Conference Registrations with access to sessions, morning/afternoon tea
breaks and lunch
Profile
▪▪ Exclusive logo presence on the home page and start up flash imagery
▪▪ Promoted as exclusive App sponsor
▪▪ Sponsor logo in the Conference App and the Conference Website
▪▪ 100 word Organisational profile in the Conference App
▪▪ Access to delegates list (1 week prior to the Conference and updates and immediately after the
Conference)
World Conference Lounge
SPONSORSHIP NZ$10,000 + GST (Exclusive Opportunity)
PROSPECTUS As a guideline this equates to USD7250 and EUR6200 as at 30 September 2017
This lounge will be located in the Exhibition Hall and will provide the sponsor the opportunity to have a
CONTENTS
bespoke space to network and interact with the delegates in a relaxed setting incorporating branding
3 Introduction and theming to match their message.
4 About IUHPE Registration
4 About HPF ▪▪ Three (3) Complimentary Conference Registrations with access to sessions, morning/afternoon tea
breaks and lunch
5 Theme
Lounge Space
6 Sponsorship
Platforms ▪▪ 6m x 6m space provided to create a lounge. (This space cannot be used to incorporate a stand. If a
stand is required, it needs to be purchased separately).
15 Preliminary
Exhibition ▪▪ Theming, furniture, refreshments are additional and at the Sponsor’s expense.
Timetable
Profile
15 Exhibition Staff
▪▪ Opportunity to have two (2) pull-up banners next to the World Conference Lounge
Passes
▪▪ Sponsor logo in the Conference App and the Conference Website
15 Exhibition Manual
▪▪ 100 word Organisational profile in the Conference App
15 We invite your ▪▪ Access to delegates list (1 week prior to the Conference and updates and immediately after the
support Conference)
16 Booking &
Payment
Conditions
16 Cancellation
Policy
16 Contact
◄ 10 / 19 ►TAKURUA SPONSORSHIP PLATFORMS
Indigenous Culture Lounge
NZ$10,000 + GST (Exclusive Opportunity)
As a guideline this equates to USD7250 and EUR6200 as at 30 September 2017
The Indigenous Culture Lounge will be located in the primary venue of the Conference. The Lounge will
be the hub for Global Elders to share their history, wisdom and their thoughts on our future direction.
This presents a very engaging opportunity for delegates to experience and get enriched through this
platform.
Registration
▪▪ Three (3) Complimentary Conference Registrations with access to sessions, morning/afternoon tea
breaks and lunch
Lounge Space
▪▪ 6m x 6m space provided to create a lounge. (This space cannot be used to incorporate a stand.
If a stand is required, it needs to be purchased separately).
▪▪ Theming, furniture, refreshments are additional and at the Sponsor’s expense.
Profile
SPONSORSHIP ▪▪ Opportunity to have two (2) pull-up banners next to the Indigenous Culture Lounge
PROSPECTUS ▪▪ Sponsor logo in the Conference App and the Conference Website
▪▪ 100 word Organisational profile in the Conference App
CONTENTS ▪▪ Access to delegates list (1 week prior to the Conference and updates and immediately after the
3 Introduction Conference)
4 About IUHPE
The Pacific Showcase
4 About HPF
NZ$10,000 + GST (Exclusive Opportunity)
5 Theme As a guideline this equates to USD7250 and EUR6200 as at 30 September 2017
6 Sponsorship The Pacific Showcase will be the platform for local businesses specialising in art, cultural experiences
Platforms
and creation to have a platform to showcase their skills and innovations. The experiences will change
15 Preliminary day to day to keep it fresh, vibrant and a place for international delegates to sample our varied culture in
Exhibition New Zealand and beyond into the Pacific.
Timetable
Registration
15 Exhibition Staff
Passes ▪▪ Three (3) Complimentary Conference Registrations with access to sessions, morning/afternoon tea
breaks and lunch and the Welcome Reception
15 Exhibition Manual
Lounge Space
15 We invite your
support ▪▪ 6m x 6m space provided to create the Showcase. (This space cannot be used to incorporate a
stand. If a stand is required, it needs to be purchased separately).
16 Booking &
Payment ▪▪ Theming, furniture, refreshments are additional and at the Sponsor’s expense.
Conditions
Profile
16 Cancellation ▪▪ Opportunity to have two (2) pull-up banners next to the Pacific Showcase
Policy
▪▪ Sponsor logo in the Conference App and the Conference Website
16 Contact ▪▪ 100 word Organisational profile in the Conference App
▪▪ Access to delegates list (1 week prior to the Conference and updates and immediately after the
Conference)
◄ 11 / 19 ►TAKURUA SPONSORSHIP PLATFORMS
Lunch
NZ$10,000 + GST (Exclusive Opportunity for all days)
As a guideline this equates to USD7250 and EUR6200 as at 30 September 2017
Registration
▪▪ Three (3) Complimentary Conference Registrations with access to sessions, morning/afternoon tea
breaks and lunch
Profile
▪▪ Opportunity to have two (2) pull-up banners near the catering stations during all the Conference
Lunch breaks
▪▪ Sponsor logo in the Conference App and the Conference Website
▪▪ 100 word Organisational profile in the Conference App
▪▪ Access to delegates list (1 week prior to the Conference and updates and immediately after the
Conference)
Massage Corner
SPONSORSHIP NZ$8,000 + GST (Exclusive Opportunity)
PROSPECTUS As a guideline this equates to USD5800 and EUR5000 as at 30 September 2017
CONTENTS Registration
▪▪ Two (2) Complimentary Conference Registrations with access to sessions, morning/afternoon tea
3 Introduction
breaks and lunch
4 About IUHPE
Massage Corner Space
4 About HPF
▪▪ 3m x 3m space provided to create a massage centre adequate for up to two (2) seated massage
5 Theme apparatus (This space cannot be used to incorporate a stand. If a stand is required, it needs to be
purchased separately).
6 Sponsorship
Platforms ▪▪ Masseuse and massage chairs/tables to be at Sponsors expense.
15 Preliminary Profile
Exhibition
▪▪ Opportunity to have one (1) pull up banner next to the Massage Corner
Timetable
▪▪ Sponsor logo in the Conference App and the Conference Website
15 Exhibition Staff
▪▪ 100 word Organisational profile in the Conference App
Passes
▪▪ Access to delegates list (1 week prior to the Conference and updates and immediately after the
15 Exhibition Manual Conference)
15 We invite your
support
16 Booking &
Payment
Conditions
16 Cancellation
Policy
16 Contact
◄ 12 / 19 ►TAKURUA SPONSORSHIP PLATFORMS
Fun Run
NZ$5,000 + GST
As a guideline this equates to US3650 and EUR4000 as at 30 September 2017
Registration
▪▪ One (1) Complimentary Conference Registration with access to sessions, morning/afternoon tea
breaks and lunch
Profile
▪▪ Promoted on the Meeting website as the Fun Run Sponsor of the Conference which will occur on an
allocated morning for the duration of 1 hour
▪▪ Opportunity to provide branded T-Shirts to all the attendees (T-Shirts provided at Sponsor
expense)
▪▪ Opportunity to provide refreshments at the start or end of the run (Sponsor’s expense)
▪▪ Sponsor logo in the Conference App and the Conference Website
▪▪ 100 word Organisational profile in the Conference App
▪▪ Access to delegates list (1 week prior to the Conference and updates and immediately after the
Conference)
SPONSORSHIP
PROSPECTUS
Yoga Session
CONTENTS NZ$5,000 + GST
As a guideline this equates to US3650 and EUR4000 as at 30 September 2017
3 Introduction
4 About IUHPE Registration
4 About HPF ▪▪ One (1) Complimentary Conference Registration with access to sessions, morning/afternoon tea
breaks and lunch
5 Theme
Profile
6 Sponsorship
▪▪ Promoted on the Conference website and on the app as the Yoga Sponsor and at the Conference
Platforms
which will occur on an allocated morning for the duration of 1 hour
15 Preliminary ▪▪ Opportunity to provide branded T-Shirts to all the attendees (T-Shirts provided at Sponsor
Exhibition expense)
Timetable
▪▪ Yoga teacher and mats to be provided at Sponsors expense
15 Exhibition Staff ▪▪ Opportunity to provide refreshments at the start or end of the session (Sponsor’s expense)
Passes
▪▪ Sponsor logo in the Conference App and the Conference Website
15 Exhibition Manual ▪▪ 100 word Organisational profile in the Conference App
15 We invite your ▪▪ Access to delegates list (1 week prior to the Conference and updates and immediately after the
support Conference)
16 Booking &
Payment
Conditions
16 Cancellation
Policy
16 Contact
◄ 13 / 19 ►TAKURUA SPONSORSHIP PLATFORMS
Bike Tour
NZ$5,000 + GST
As a guideline this equates to US3650 and EUR4000 as at 30 September 2017
Registration
▪▪ One (1) Complimentary Conference Registration with access to sessions, morning/afternoon tea
breaks and lunch
Profile
▪▪ Promoted on the Meeting website and on the app as the Bike Tour Sponsor of the Conference which
will occur on an allocated morning for the duration of 1 hour (Bike hire, insurance, staff costs to be
at Sponsors expense)
▪▪ Opportunity to provide branded T-Shirts to all the attendees (T-Shirts provided at Sponsor’s
expense)
▪▪ Opportunity to provide refreshments at the start or end of the tour (Sponsor’s expense)
▪▪ Sponsor logo in the Conference App and the Conference Website
▪▪ 100 word Organisational profile in the Conference App
▪▪ Access to delegates list (1 week prior to the Conference and updates and immediately after the
SPONSORSHIP Conference)
PROSPECTUS
CONTENTS Coffee Cart
3 Introduction NZ$4,000 + GST (5 Opportunities)
As a guideline this equates to US2900 and EUR2500 as at 30 September 2017
4 About IUHPE
Registration
4 About HPF
▪▪ One (1) Complimentary Conference Registration with access to sessions, morning/afternoon tea
5 Theme breaks and lunch
6 Sponsorship
Platforms
Profile
▪▪ Promoted as a Coffee Cart Sponsor of the Conference (Coffee Cart / Barista cost, coffee costs, staff
15 Preliminary
costs are at Sponsor’s expense)
Exhibition
Timetable ▪▪ Coffee Cart / Barista will be located in a high traffic location or close to the sponsor stand if
exhibiting (Branding of Coffee Cart / Barista at Sponsor’s expense)
15 Exhibition Staff
▪▪ Sponsor logo in the Conference App and the Conference Website
Passes
▪▪ 100 word Organisational profile in the Conference App
15 Exhibition Manual
▪▪ Access to delegates list (1 week prior to the Conference and updates and immediately after the
15 We invite your Conference)
support
16 Booking &
Payment
Conditions
16 Cancellation
Policy
16 Contact
◄ 14 / 19 ►ADDITIONAL INFORMATION
Preliminary Exhibition Timetable
6 April 2019 Build and dressing of stands
7 April 2019 Exhibition open
8 April 2019 Exhibition open
9 April 2019 Exhibition open
10 April 2019 Exhibition open
11 April 2019 Dismantle and Pack out
Note: This is a preliminary schedule. Final timings will be published in the Exhibition Manual.
Exhibition Staff Passes
Exhibition Staff Passes are included in the Maahutonga package.. These passes will not include
attendance to any of the scientific sessions. Sponsors will receive access to an online form in order
to register staff. Additional passes may be purchased from the Conference Managers, at NZD $400
(including GST) per person and includes:
▪▪ Attendance at the Exhibition
SPONSORSHIP
PROSPECTUS ▪▪ All refreshment breaks
▪▪ Welcome Reception
CONTENTS
Exhibition staff wishing to attend sessions or any of the social events must register as a Conference
3 Introduction Delegate and pay the appropriate registration fee.
4 About IUHPE Exhibition Manual
4 About HPF An Exhibition Manual will be distributed to all exhibitors six months prior to the Exhibition. The manual
will contain details on the online registration process for Exhibition Staff Passes, the pack-in / pack-out
5 Theme schedule and supplier contact details.
6 Sponsorship
Platforms
We invite your support
Thank you for taking the time to acquaint yourself with the possibilities on offer.
15 Preliminary
Exhibition For those who have made their choices, please complete and return to us the Application for
Timetable Sponsorship. If we can assist with further information, or discussing further opportunities, please
15 Exhibition Staff contact the Conference Managers.
Passes
We hope that you are as enthusiastic as we are about the opportunities that are being offered in New
15 Exhibition Manual Zealand around this 23rd IUHPE World Conference on Health Promotion. We look forward to welcoming
you to Rotorua in April 2019.
15 We invite your
support 23rd IUHPE World Conference on Health Promotion Managers
16 Booking & The Conference Company
Payment Post: PO Box 90 040
Conditions Auckland 1142
New Zealand
16 Cancellation
Policy Tel (Int): +64 9 360 1240
Tel (Aus): 1800 193 405
16 Contact
Email: iuhpe@tcc.co.nz
Website: WWW.IUHPE2019.COM
◄ 15 / 19 ►FLOOR PLAN SPONSORSHIP PROSPECTUS CONTENTS 3 Introduction 4 About IUHPE 4 About HPF 5 Theme 6 Sponsorship Platforms 15 Preliminary Exhibition Timetable 15 Exhibition Staff Passes 15 Exhibition Manual 15 We invite your support 16 Booking & Payment Conditions 16 Cancellation Policy 16 Contact ◄ 16 / 19 ►
APPLICATION FOR SPONSORSHIP
Please complete the form below and email to iuhpe@tcc.co.nz
If you wish to pay by credit card, we will send you a secure link for payment.
We, (company name),
apply for sponsorship in accordance with the terms and conditions
set out in the prospectus.
Signed: Date:
Please forward this form to: iuhpe@tcc.co.nz
By fax: +64 9 360 1242
By mail to: The Conference Company, PO Box 90040,
Auckland, 1142, New Zealand
COMPANY DETAILS:
Company:
Postal Address:
Telephone: Facsimile:
SPONSORSHIP
PROSPECTUS Mobile: Email:
CONTENTS
Contact Person:
3 Introduction
I confirm we have read the IUHPE Sponsorship Guidelines and will adhere to the
4 About IUHPE guidelines. In addition, we do not receive any funding from the tobacco industry,
or any other industry which damages mental or physical health and well-being.
4 About HPF
Please note: Health Promotion Forum NZ (HPF) and the International Union for Health Promotion & Education
5 Theme (IUHPE) reserve the right to decline your application to sponsor the conference on the grounds of professional
and ethical considerations.
6 Sponsorship
Platforms
SPONSORSHIP REQUIREMENTS:
15 Preliminary
Exhibition Please specify sponsorship platform:
Timetable
Matariki NZ$
15 Exhibition Staff
Passes Maahutonga NZ$
15 Exhibition Manual Takura NZ$
15 We invite your
support MAAHUTONGA REQUIREMENTS:
16 Booking & If applying for Maahutonga Sponsorship, please indicate your stand number preferences:
Payment
Conditions 1.
16 Cancellation 2.
Policy
16 Contact 3.
I am making payments by electronic funds transfer
◄ 17 / 19 ► I wish to pay via credit card (relevant card fees applicable)ADDITIONAL INFORMATION
Sponsorship Guidelines
Prior to submitting an application, sponsors must review the IUHPE Sponsorship Guidelines and ensure
they adhere to the principles of IUHPE. In addition, any sponsors must not receive any income from the
tobacco industry.
Booking & Payment Conditions
All prices are quoted in New Zealand dollars and exclude GST. At the time of publication, GST is 15% and
will be added onto the total sponsorship package. The Conference reserves the right to vary the quoted
prices in line with any changes in the rate of the GST.
Conversion in US dollar and Euro are provided as a guide only. Sponsorship packages will be invoiced
in New Zealand dollars and paid into a New Zealand account and subject to currency fluctuations at
the time of payment. Sponsorship Packages and Exhibition space will be allocated only on receipt of a
signed Booking Form. Confirmation will be sent together with a tax invoice for the required 50% deposit.
The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 1 July
2018. Applications after this date must include full payment.
All payments should be made in New Zealand dollars.
All payments due must be received by the Conference Managers prior to the Conference. No sponsor/
exhibitor will be allowed to set up their exhibition stand at the Conference until full payment has been
SPONSORSHIP received.
PROSPECTUS
The Organising Committee may need to make changes to the floor plan; however, changes will not be
CONTENTS undertaken without prior discussion with the companies affected.
3 Introduction Cancellation Policy:
4 About IUHPE If notification of cancellation of sponsorship is received in writing:
4 About HPF ▪▪ Prior to 31st December 2017, your deposit will be refunded less a 20% administration fee
▪▪ Between 1st January 2018 and 30th June 2018, you will be refunded 50% of your deposit
5 Theme
▪▪ From 1st July 2018 there will be no refund
6 Sponsorship The Organising Committee reserves the right to cancel the Conference not later than 1 July 2018 in case
Platforms
of circumstances beyond its control. In such a case all monies paid to date will be refunded in full less
15 Preliminary any expenses incurred. The liability of the organisers will be limited to that amount.
Exhibition
Timetable Contact
15 Exhibition Staff To discuss how we can tailor make a specific package to suit your objectives, kindly contact Nihal
Passes Fernandez (Sponsorship Manager) at The Conference Company:
15 Exhibition Manual The Conference Company
Post: PO Box 90 040
15 We invite your
Auckland 1142
support New Zealand
16 Booking & Tel (Int): +64 9 360 1240
Payment
Tel (Aus): 1800 193 405
Conditions
Email: iuhpe@tcc.co.nz
16 Cancellation
Website: www.iuhpe2019.com
Policy
16 Contact
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