Shared Worlds Information Packet Camp Forms - and July 14 - July 27
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Shared Worlds
Information Packet
and
Camp Forms
July 14 – July 27Registration (Subject to Change)
Registration will be held from 1300 – 1600 (1:00 to 4:00pm) in the Pavilion on July 14, which is located near
Wightman Hall, the students’ residence. Travel information and shuttle request forms are available on the Shared
Worlds web site at: https://www.sharedworldscamp.com/.
Arrival Day Schedule: Sunday July 14, 2019 — (Subject to Change)
1300 – 1600 Arrival and Registration – The Pavilion, Wofford Campus
(Item #3:) (http://www.wofford.edu/directions/)
RAs on halls
1600 – 1630 Welcome meeting/ Staff introductions – The Pavilion
1630 – 1730 Meeting with Instructional Groups – The Pavilion
1730 – 1830 Dinner, Burwell Building
1830 – 2100 Meetings with RA groups – Residence Halls
Games/ Icebreakers/ Campus Tour
2100 – 2200 Social time, entire program – lawn around the Pavilion
2200 – 2300 Students on halls/ Preparation for Monday
2300 Lights out
Departure Day Schedule: Saturday, July 27, 2019 — (Subject to Change)
0930 – 1015 Breakfast in AAAS for all students
1030 Closing Ceremonies: Olin Theater
• Jeremy J, Tim S, and Jeff V discuss SW program
• Comments from guests
• Mini world presentations
• Closing remarks from Jeremy
1200 All students have left/ end of program.
Key Personnel
o Tim Schmitz Associate Provost for Administration/ Director of Summer Programs, Wofford College
o Jeremy Jones Co-Director and Creator of Shared Worlds
o Jeff VanderMeer Co-Director of Shared Worlds and Novelist
o Kim Henry Office Manager, Shared Worlds
o Bennett Lewis Director of Residence Life, Shared Worlds
Housing
Students will be housed in Wightman Hall. Wightman is organized as suite housing, meaning that students will
have individual rooms that are connected to common areas. Four students will share a bathroom. Male and
female students will be housed on different floors, which will be staffed by Resident Assistants. There will be
clearly defined boundaries for male and female students in Wightman Hall. Residence hall assignments will be
made primarily according to gender, age, and section assignment (there will be five or six sections of Shared
Worlds this year, although there will be many common activities, and a common program schedule will be
followed).
2In general, Shared Worlds discourages roommate requests. The program is small and self-contained, and we
hope that students will make many new friends.
Student rooms are equipped with a twin bed, a desk, a chair, and storage for clothing and personal items. Bed
linens (with the exception of pillows and blankets), towels and washcloths are provided. The building is also
equipped with laundry facilities, which will be free for the students to use. Shared Worlds will also provide
laundry detergent. There is a soda machine in the residence hall.
What to bring to Shared Worlds:
• Basic school supplies, such as paper, pens, etc. Additional supplies may be purchased from the Wofford
Bookstore as necessary.
• Basic art supplies, such as colored pencils and markers.
• Some spending money ($50-$75). There will be an outing to a Barnes and Noble Bookstore and there is
opportunity to visit the Wofford College Bookstore. Parents may also wish to arrange for their children to
have a debit card to which money can be added as necessary.
• Casual summer clothing. There will be no “dressy” events at Shared Worlds, and South Carolina is hot in
the summer, although the classrooms and residence halls are air-conditioned.
• At least one sweater or sweatshirt, in case a student feels cold in the air-conditioned rooms.
• At least one pair of long pants.
• A bathrobe, pajamas, and shower shoes.
• Some clothes hangers.
• An umbrella and/or a rain jacket.
• A bed pillow and blanket.
• A hat.
• A backpack or school bag.
• Sunglasses.
• Sunscreen.
• Copies of pharmacy and insurance cards (front and back).
• An alarm clock.
• At least one pair of closed-toe athletic shoes.
• Ordinary toiletries to last for the two weeks of the camp. There will not be an opportunity to go shopping
for such items, although particular needs can be met by Shared Worlds staff in a pinch.
• Any medications that students customarily take on a regular basis. Those should be brought in their
original containers. Those medications, with a very few notable exceptions, will be kept by Shared
Worlds staff and distributed as instructed.
What you might wish to bring to Shared Worlds:
• A laptop computer or tablet. (Many Shared Worlds participants bring laptops or tablets. Use of such
devices often makes the world-building and writing processes easier for students. Additionally, use of
Wofford computer lab space and time is very limited at the college. Note: Shared Worlds participants
are responsible for the condition and security of their personal property.
• A cell phone. (See cell phone policy below.)
• Musical or sports equipment that participants might wish to use in their free time. (Students are
responsible for the safe storage of their musical and sports equipment.)
• Some personal snacks.
• A reusable bottle for water (such as a Nalgene or Sigg bottle).
• Books for pleasure reading.
3Prohibited Items (What not to bring to Shared Worlds):
• Weapons of any kind, including pocketknives and martial arts devices.
• Bicycles, skateboards, in-line skates, or roller skates.
• Any flame-producing device, including matches, lighters, and firecrackers.
• Pets of any kind.
• Age-inappropriate materials. (Shared Worlds is PG-13.)
• Water guns.
• Halogen lamps, refrigerators, or cooking implements like hot plates.
• Laser pointers.
• Automobiles/ motorcycles. Students of legal driving age should not drive themselves to the Shared
Worlds program at Wofford College.
In addition to the items listed above, Shared Worlds staff reserves the right to confiscate for the duration of the
program any items that, in our judgment, detract from the students’ Shared Worlds experience or pose a risk to
the safety and well being of members of the campus community.
Contacting Shared Worlds
During ordinary weekday business hours, the best way to contact the program is to call [864-597-4275], email
[henryke@wofford.edu], or text [kim.henry18@icloud.com (Do Not Email)], Kim Henry. Shared Worlds may
also be contacted directly at sharedworlds@wofford.edu. Wofford College campus security may also be called at
(864) 597-4911.
Cell phone policy
Students are permitted to have cell phones at Shared Worlds. But cell phones should be used only in student
rooms or other designated areas of campus, such as outdoors or in the dining hall. Cell phones must not be used
in class or during activities, nor should they be used for playing games or for inappropriate reasons such as prank
calling. Inappropriate use of cell phones may lead to their confiscation for the duration of the Shared Worlds
program.
Shared Worlds assumes no responsibility for lost, stolen, or damaged cell phones or for their misuse by their
owners or other users.
Mail and Care Packages
Mail is picked up and distributed Monday through Friday. The campus post office is not open on weekends.
Mail received over the weekend will be delivered on Monday. Mail should be addressed in the following
manner:
Student Name
Shared Worlds Program/ Attn. Kim Henry
Wofford College
429 North Church Street
Spartanburg, SC 29303-3663
4Personal Belongings/ Lost and Found
Students are responsible at all times for the safekeeping of their belongings. Wofford College and Shared
Worlds encourage students to label all of their belongings, including clothing, with their first and last names.
Wofford College cannot be responsible for theft or other losses of, or damages to, students’ belongings —
including computers, musical instruments, or athletic equipment. When considering whether to bring an
expensive item, families may wish to investigate possible coverage under their homeowner’s or renter’s
insurance policies.
Expectations for Student Conduct
We expect the student participants in Shared Worlds to meet a high standard of conduct, both in their personal
deportment and in their dedication to the purpose of Shared Worlds. Upon their arrival to Shared Worlds,
students will learn about our standards for behavior, which apply both inside and outside the classroom. Our
standards include a commitment to academic and personal integrity, respect for all members of the community,
regard for basic rules of physical safety, and cooperation with adult supervision at all times. Shared Worlds
cannot accommodate students who are unwilling or unable to meet these expectations. Parents should help their
children to understand that their participation in Shared Worlds depends on their adherence to our code of
conduct.
Academic Expectations
While Shared Worlds participants do not attend class in a traditional sense, the program is, at its core, about
learning and the cultivation of writing skills and imaginations. Those are intellectual goals that require the
willing exercise of the mind. Shared Worlds therefore expects participants to strive to do the best academic work
possible. When a student is not meeting expectations, Shared Worlds staff will work with him or her to succeed,
including consulting with parents. A repeated pattern of poor performance on academic assignments or an
unwillingness to participate fully in the Shared Worlds experience may lead to a negative evaluation and eventual
early dismissal from the program.
Dismissal Policy
Shared Worlds rules will be discussed with students on the day of their arrival. Those rules will define campus
boundaries and establish safety and conduct policies, etc.
Students may be dismissed from Shared Worlds for any of the following reasons:
• Unwillingness to participate in Shared Worlds activities.
• Being in a restricted area of campus or leaving campus unaccompanied by staff.
• Being on an opposite-sex floor.
• Leaving the residence hall after lights out.
• Theft or vandalism.
• Possessing or using alcohol, tobacco, or drugs.
• Bullying or hazing.
• Undermining the safety or well-being of self or others (including threats or bigoted language).
Shared Worlds reserves the right to dismiss a student from the program for disciplinary, medical, or other
reasons. If is a student is asked to leave Shared Worlds, parents must arrange for the student’s transportation
from Wofford College.
5Shared Worlds Refund Policy
Shared Worlds is a small program. Numbers of employees, scholarships/ discounts offered, and the overall
program budget are closely tied to the number of students enrolled. Therefore, refunds in full will be made to
those making such requests at least one month before the beginning of the Shared Worlds program. Refunds
requested within one month of the beginning of Shared Worlds will be made at the discretion of Shared Worlds
staff.
Tuition refunds will not be made to students dismissed for disciplinary reasons. If a student damages the
property of Wofford College, the cost of repair or replacement will be borne by the student’s parents. Shared
Worlds will provide careful supervision, but participants are ultimately responsible for their own conduct.
Visitation Policy
Shared Worlds hopes that participants in the program make new friends and enjoy their time on Wofford’s
campus. We therefore do not encourage students to receive visitors while the program is in session. Only a
student’s parent, guardian, or an authorized adult may visit the Shared Worlds program. Please note that
homesickness can actually be intensified by frequent calls or visits from parents. If your child becomes homesick
while at Shared Worlds, please contact Shared Worlds staff.
For reasons of security, Shared Worlds staff must be made aware of any campus visitors, including parents. We
must also know of any plans to take students off campus. Please contact Shared Worlds in advance if you intend
to visit a participant in the program. If parents intend to take a participant off campus, the participant must be
signed out and the parents must provide identification. Shared Worlds will release participants to individuals
other than parents or guardians only with written permission received in advance through the completion of an
Authorization to Visit/ Take Student off Campus form. Unaccompanied legal minors are not permitted to visit the
program.
Divorce, Separation, and Custody Issues
Please inform Shared Worlds of shared living arrangements and any custody issues about which Shared Worlds
staff should be made aware. If relevant, send copies of pertinent legal documentation to Kim Henry at
henryke@wofford.edu.
Health Care
Wofford College is served by the campus infirmary (864-597-4370), which is open from 8am to 1pm Monday
through Friday. If there is an urgent need for medical care on weekends or after hours, Shared Worlds
participants will be taken to Spartanburg Regional Hospital or an urgent care facility, both of which are a short
distance from Wofford College.
Families are responsible for the costs of prescription drugs and any health care beyond what is provided as first
aid by Shared Worlds staff on Wofford’s campus. In most cases, providers will bill the family for direct
payment; claims for reimbursement should then be filed with the family’s insurance company. In some cases,
payment may be required at the time services are rendered. If you will be away from home during the time your
child is at Shared Worlds, please ask a relative or friend to be responsible for arranging immediate payment
should it be required. Shared Worlds does not provide medical insurance of any kind. If you are unable to insure
your child while at camp, we require that a credit number be on file.
6Medical Forms
Attendance at Shared Worlds is dependent on the completion of a medical form (attached). Those forms may be
downloaded from the Shared Worlds website at: https://www.sharedworldscamp.com/.
NOTE: The decision on the part of parents to permit their child to attend the Shared Worlds residential program
indicates to Shared Worlds staff that the participant’s parents have deemed their child to be in good health and
able to attend the program without medical difficulty.
Medication Policies and Procedures
Students are not permitted to keep medications of any kind, including prescriptions, OTC medications, vitamins,
growth-hormone serums, or herbal and dietary supplements in their possession. Exceptions are made for topical
skin medications, asthma inhalers, Lactaid, and single doses of medications that might be needed urgently, such
as insulin and EpiPens. Students who bring prescription or non-prescription medications to the site must turn
them into the Shared Worlds staff at registration. The medications will be kept in a secure location. A Shared
Worlds staff member will distribute medications at appropriate times throughout the day.
Prescription medications must be in their original pharmacy containers with the student’s name and dosage
instructions written in English and clearly legible. Some pharmacies will package the medication in individual
blister packs for daily distribution. OTC medications must also be in their original containers and can only be
given according to package directions in English. Make sure your child has enough medication for the entirety of
Shared Worlds. Medications will be returned to students prior to departure. Shared Worlds staff will keep a
stock of common OTC medications on hand for occasional use, such as ibuprofen, diphenhydramine (Benadryl),
Cepacol or other throat lozenges, Imodium, Robitussin, Mucinex, Sudafed PE (not Sudafed – pseudoephedrine),
Tums, Rolaids, Alka Seltzer Chews, acetaminophen, Visine or any OTC eye drops, and a homeopathic ear ache
formula, so students have no need to bring these items to the site.
Students with Disabilities
Parents are encouraged to communicate openly with Shared Worlds staff regarding the physical, learning, or
medical disabilities of their children. Shared Worlds will strive to meet individual students’ needs, but good
communication is essential in the achievement of that goal.
If you deem it relevant or if Shared Worlds makes a request, please provide documentation that includes a
diagnosis of the disability as well as a description of the specific functional limitations of your child as they
pertain to the residential and classroom settings. Shared Worlds will honor the privacy rights of students with
disabilities to the fullest extent possible.
Costs for personal attendants, personally prescribed devices, or services, which involve travel and other expenses,
are the responsibility of the student’s family.
All students on medication should continue to take their medication during the program as prescribed by their
physicians. Although the program occurs during the summer and often students may not take the medications
that they do during the school year, Shared Worlds requires as much if not more concentration, energy, and self-
control as an ordinary school day does. Students who regularly take medications during the school year should
consider Shared Worlds to be an academic environment, and they should, as a result, consider continuing their
medication as a key part of getting the most from the Shared Worlds experience.
7Shared Worlds Forms
Parents: Please complete the following forms.
They may be faxed [864-597-4549]
emailed [henryke@wofford.edu] or
mailed to Kim Henry at:
Shared Worlds Program
Attention: Kim Henry
Wofford College
429 North Church Street
Spartanburg, SC 29303-3663
8Authorization to Attend Shared Worlds
I, , authorize my child, ,
(Please print parent’s name) (Please print child’s name)
age ______, to attend the Shared Worlds program, which will be held at Wofford College from July 14, 2019 to
July 27, 2019. By signing below, I declare that I am the legal guardian of the child named above and possess the
legal right to make this authorization.
Signed: Date:
PHOTO/ VIDEO RELEASE FOR A MINOR FORM
I, , give Shared Worlds/ Wofford College,
(Please print parent’s name)
the absolute right and permission to use photographs of my minor child in its promotional materials and publicity
efforts. I understand that the photograph(s) may be used in a publication, print ad, electronic media (e.g. video,
CD-ROM, Internet, World Wide Web), or other form of promotion. I acknowledge that Shared Worlds owns the
photograph. I acknowledge Shared Worlds’ right to crop or treat the photograph at its discretion. I also
acknowledge that Shared Worlds may choose not to use the photograph at this time, but may do so at its own
discretion at a later date. I waive any right to compensation arising from or related to the use of the photograph.
Name of Child (Please print clearly)
Name of Legal Guardian or Parent (Please print clearly)
Signature of Legal Guardian or Parent Date
Phone Number and/ or E-mail Address (Please print clearly)
9Authorization to Visit and/ or Take Student Off Campus
(Parents always have the right to visit unless there is a court order against it. No need to
put your names.)
Please put an X or check mark by the appropriate sentence.
My child is allowed visitors and may be taken off campus by said visitors.
My child is not allowed visitors and may not be taken off campus by anyone other than Shared
Worlds or Wofford College staff.
Child’s name:
Signature of Legal Guardian or Parent Date
The following people have my permission to visit and/ or take my child off campus during the Shared Worlds
Program:
Name: Relationship:
Address: Phone Number:
Name: Relationship:
Address: Phone Number:
Name: Relationship:
Address: Phone Number:
Name: Relationship:
Address: Phone Number:
Name: Relationship:
Address: Phone Number:
10Medical Information Form
To be com pleted by parent/ guardian
Camper’s name Birth date Gender M/ F
Address
City State Zip code Nation
Parent 1/ Guardian Parent 2/ Guardian
Daytime phone Daytime phone
Evening phone Evening phone
Cell phone Cell phone
E-mail E-mail
Emergency contact #1 (other than parent/ guardian) Emergency contact #2 (other than parent/ guardian)
Relationship to camper Relationship to camper
Daytime phone Daytime phone
Evening phone Evening phone
Cell phone Cell phone
Medical Insurance
We request all campers bring to the site a photocopy of their insurance and/ or pharmacy cards (front and back) for our
records.
Medical insurance provider Policy/ group #
Address of insurance co.
Name of policy holder DOB of policy holder
Employer of policy holder Prescription card #
Over the counter medications provided by Shared Worlds
The Shared Worlds staff will supply the following medications (or their generic equivalents) as needed for the symptoms
indicated, and according to package directions. Check off those medications that your child can receive on an as-
needed basis:
¨ Advil for headache, pain, or cramps ¨ Benadryl for allergy symptoms ¨ Cepacol throat lozenges for sore throat
¨ Imodium for diarrhea ¨ Robitussin DM for cough ¨ Sudafed PE for sinus congestion
¨ Tums for stomach upset ¨ Tylenol for headache or pain ¨ Visine for eye irritation
11Camper’s name
Medications You Will Bring to the Site
Medications are prescription medications, over-the-counter medicines, vitamins, and/ or supplements.
¨ My child does not take medications at this time.
¨ My child takes medications regularly. I understand that only Shared Worlds staff will be dispensing medications and that my child
may not keep them with him or her (with the exception of asthma inhalers, insulin, EpiPens, and topical medications). I understand
that medications must be in their original containers, and will be given according to package directions written in English.
¨ Additional information is attached to this form.
Drug Name Strength Dose Route When does your child take this medicine?
(pills, units, puffs, How many times a day? Morning & night? After meals? Please
drops) circle.
Breakfast, lunch, dinner, bedtime, As needed
Amoxicillin 50mgs/ml 1 tsp by mouth
(Actual times may be written here.)
Breakfast, lunch, dinner, bedtime, As needed
Breakfast, lunch, dinner, bedtime, As needed
Breakfast, lunch, dinner, bedtime, As needed
Breakfast, lunch, dinner, bedtime, As needed
Breakfast, lunch, dinner, bedtime, As needed
Breakfast, lunch, dinner, bedtime, As needed
Breakfast, lunch, dinner, bedtime, As needed
Breakfast, lunch, dinner, bedtime, As needed
Adverse Reactions and Allergies
Do not give my child the following medications under any circumstances (¨ check if additional information is attached):
Allergies to medications, food, insect bites, environmental factors, etc:
Does your child carry an EpiPen for allergies? ¨ Yes ¨ No
Medical History
History of operations or serious illness:
Is your child under the care of a psychologist, psychiatrist, or counselor? If so, please provide contact information:
Please indicate your child’s full medical history below. This information will be necessary in the event that your child needs
emergency medical treatment. Check if history and provide details below or as an attachment:
¨ Hearing/ vision impairment ¨ Gastrointestinal disorders ¨ Migraines/ headaches
¨ Ear/ sinus infections ¨ Urinary tract infections ¨ Depression/ anxiety
¨ Asthma (carries inhaler ¨) ¨ Enuresis (bed wetting) ¨ Eating disorder
¨ Bronchitis/ pneumonia ¨ Eczema/ skin disorder ¨ Learning disability
¨ Heart defect/ disease ¨ Chicken pox ¨ ADD or ADHD
¨ Hemophilia/ anemia/ blood disorder ¨ Musculoskeletal disorders ¨ Developmental disorders (e.g., Asperger’s)
¨ High blood pressure ¨ Neurological disorder ¨ Other:
¨ Diabetes ¨ Seizures/ fainting
Details of conditions checked above (¨ check if additional information is attached):
12Camper’s name
Campers with Learning, Physical, or Medical Disabilities
You must call in advance at 864-597-4275 if physical, medical, classroom, dietary, or other accommodations will be
needed.
Permission to Treat
This is to authorize the medical personnel of Wofford College/ Shared Worlds and/ or off-campus
medical facilities to provide necessary medical care to my child. The information I have provided on
this form is accurate and complete. A photocopy/ fax of this form shall serve in the same capacity as
the original document.
I give permission for Wofford College/ Shared Worlds staff to dispense prescription and
nonprescription medications to my child, as indicated on the Shared Worlds medical forms, as well as
to arrange necessary transportation in order for my child to receive medical care. I give permission for
the medical personnel of Wofford College and the nearest or most appropriate medical facility, to
provide routine health care for my child; to order x-rays, tests, or treatment; and to release any records
necessary for insurance purposes. I give permission for the medical personnel at said medical facility
to keep Wofford College/ Shared Worlds staff informed of every step that is taken. This statement is to
satisfy HIPAA. In the event that I cannot be reached in an emergency, I give permission for the
physician selected by Wofford College/ Shared Worlds representative to secure and administer
treatment, including surgery or hospitalization, for the child named above. I give permission for
Wofford College/ Shared Worlds staff to contact my child’s medical provider for the purpose of
confirming medical conditions/ treatments or obtaining additional information in order to provide
appropriate care. This authorization shall be in effect while my child is a camper in the 2018 Shared
Worlds Summer Program. I understand that I am fully responsible for all medical costs incurred by my
child.
Signature of parent or legal guardian: Date:
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