School Crisis Plan Template 2021 - 2022 - 2022 School Crisis Plan Template
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2021 - 2022
(School Name)
School Crisis Plan Template
July 2021La Act 50 House Bill 718
Passed during the regular Legislature Session of 2013, Act 50 HB 718 requires a "crisis management
and response plan" to be developed and maintained, in an effort to provide students, faculties, and
staff a safe learning and work environment. Schools are required to submit their Appendix B - School
Crisis Plan Template as well as their Appendix C - Planning check list, survey and Table Top exercise
documentation forms within the first 30 days of the school year.
REVISION EFFECTIVE JULY 2019
Act 44 (SB 43) by Sen. Appel: Provides for student input in the annual review of school crisis
management and response plans for high schools.
All changes to your school’s Crisis Plan must be recorded.
Date Summary of Revision/Change Signature
Jefferson Parish School Emergency PlanDISASTERS
Disasters can be human caused or natural catastrophes. The most common disasters in Louisiana are flood,
hurricane, tornado, ice/snow storms, hazardous material exposure, gas leak, and fire. While it is impossible to
plan for every contingency, individual, families, businesses, communities and all levels of government have a responsibility
to establish basic emergency planning. In some cases, there are regulations or laws requiring emergency and disaster planning
and annual review and training around the content of the plans and responses.
2018 Louisiana Laws
Revised Statutes
TITLE 17 - Education
RS 17:416.16 - School crisis management and response plans
Universal Citation: LA Rev Stat § 17:416.16 (2018)
§416.16. School crisis management and response plans
A.(1) For the purposes of this Section, a "crisis management and response plan" means a plan to address school
safety and the incidence of a shooting or other violence at schools, on school buses, and at school-related activities; to
respond effectively to such incidents; and to ensure that every student, teacher, and school employee has access to a
safe, secure, and orderly school that is conducive to learning. Such plans shall also address the management of any
other emergency situation.
(2) A school crisis management and response plan shall be prepared by each public school principal jointly with
local law enforcement, fire, public safety, and emergency preparedness officials. In preparing the plan, the principal
and such officials shall consider and include, if appropriate, input from students enrolled in the school and their parents,
teachers at the school, other school employees, and community leaders.
(3) The plan, which shall focus on preventing the loss of life and the injury of students and teachers and other
school employees, shall detail the roles and responsibilities of each school employee and the relevant coordination
agreements, services, and security measures of a school and provide for parental notification in the event of a shooting
or other violent incident or emergency situation.
(4) The plan may provide for the counseling of students by mental health professionals in the event of a
shooting or other violent incident or emergency situation, encouraging peer helper programs, and identifying students
who may have experienced rejection or other traumatic life events.
B.(1) Each public school principal, jointly with local law enforcement, fire, public safety, and emergency
preparedness officials, shall review the plan at least once annually and shall revise the plan as necessary. In reviewing
and revising the plan, the principal and such officials shall consider and include input, if appropriate, from students
enrolled in the school and their parents, teachers at the school, other school employees, and community leaders. Each
principal shall submit such plan in writing to the local school superintendent for approval at least once annually,
including upon each revision.
(2) The superintendent shall make an annual report to the public school governing authority on the status of the
plan of each school under the governing authority's jurisdiction.
C.(1) Within the first thirty days of each school year, each public school principal shall conduct a safety drill to
rehearse the components of the plan. Not later than seven days after the drill, the principal shall submit a written report
summarizing the details of the drill to the local superintendent. The superintendent may comment on the drill to the
principal, who may consider such comments in revising the plan.
Jefferson Parish School Emergency Plan(2) Each public school principal shall notify all teachers and other school employees regarding revisions made to the
plan.
D. Each plan shall provide that classroom doors with locks that are in compliance with all fire safety standards
promulgated by the office of state fire marshal code enforcement and building safety of the Department of Public
Safety and Corrections shall remain locked during instructional time. Each plan shall provide that a locked door shall
not obstruct egress.
E. If a school has a resource officer as authorized in R.S. 17:416.19 or a Junior Reserve Officer Training Corps
instructor, he shall join the principal and local law enforcement, fire, public safety, and emergency preparedness
officials in preparing the plan and participate in any review or revision of the plan.
F. Each school year, each public school principal shall be responsible for providing in-service training, which may
be incorporated into a meeting or training session held for another purpose, for all teachers and school employees
pertaining to the plan and may involve local law enforcement, fire, public safety, and emergency preparedness officials
in the preparation and presentation of the training.
G. Each public school principal shall keep a copy of the approved plan in his office and shall provide a copy to
the following individuals, each of whom shall be responsible for keeping in his respective office a copy of the plan that
is readily accessible in the event of a school shooting or other violent incident or emergency situation:
(1) The president of the local school board.
(2) The local school superintendent.
(3) The chief of police of the municipality or the sheriff of the parish where the school is located, as applicable, as
well as the local fire chief whose office is in closest geographic proximity to the school.
H. For the purposes of this Section, for a charter school, the "local superintendent" shall mean the chief executive
officer of the school or other employee holding an equivalent position.
I.(1) The governing authority of each public elementary and secondary school may adopt rules and regulations as
it deems necessary to provide for the implementation of the provisions of this Section.
(2) The State Board of Elementary and Secondary Education, in consultation with the Nonpublic School
Commission, shall adopt rules and regulations requiring the governing authorities of nonpublic schools to address
school safety. These rules and regulations shall address management and response in the event of a shooting or other
violent incident on school campuses, school buses, and at school-related activities and shall provide for a safe, secure,
and orderly school that is conducive to learning for every student, teacher, and school employee. These rules and
regulations may also address management and response in the event of any other emergency situation.
J. In accordance with R.S. 44:3.1, school crisis management and response plans shall not be subject to the Public
Records Law.
Acts 2001, No. 313, §1, eff. June 6, 2001; Acts 2013, No. 50, §1; Acts 2018, No. 168, §1.
Jefferson Parish School Emergency PlanPREPAREDNESS
JEFFERSON PARISH SCHOOLS
EMERGENCY DRILL SCHEDULE AS PER BOARD POLICY
Passed November 5, 2008 by Consent Agenda
*Due Dates will change with each current school year
ALL STUDENTS MUST BE INSTRUCTED IN EMERGENCY PROCEDURES.
Parents must also be instructed in emergency procedures. Information can be sent home by letter, brochure or
newsletter. Emergency procedures can also be discussed at Open House or PTO meetings.
In an effort to provide our students, faculty and staff a safe learning and work environment, the following safety
procedures are required. All drills must be submitted within (7) days of practice.
Fire Drills - Two (2) within the first (2) two weeks of school and monthly thereafter until the end of the school year.
**First (2) fire drills for the 21-22 school year are due by August 20, 2021. Monthly drills should be performed and
submitted prior to the last day of the month. Please keep a copy of completed drill on file at school for review by Fire
Prevention Officer and Network Executive Director. Form must be given upon request to Fire Prevention Officer upon
request or school will be subject to being placed on "fire watch" and could possibly be charged a fine.
Lockdown Drill - One (1) lockdown drill per school year must take place within the first 30 school days due by
September 22, 2021.
Tornado Drills - One (1) drill per semester due by December 10, 2021 and May 10, 2022.
Evacuation Drill - One (1) Evacuation drill per school year due by May 25, 2022.
Shelter in Place Drill - One (1) Shelter in Place drill per school year due by May 25, 2022.
Single Point of Entry Drill - One (1) each nine weeks due by October 8, 2021, December 17, 2021, March 18, 2022 and
May 25, 2022.
Table Top Drill - One (1) table top drill per school year due by September 22, 2021. This can be any safety drill listed
above to be practiced with your faculty and staff during Professional Development The form is located on the School
Safety web page and does require a copy of the School's Appendix B, Appendix C - Planning Checklist and current
site map to be uploaded when submitted to the Department of School Safety.
Metal Detector Searches - Elementary Schools (grades K-5) are required to submit (1) monthly drill due by the 15th
of each month. Middle/High Schools (grades 6-12) are required to submit (2) monthly drills due by the 15th and the
30th of each month. K-8 and K-12 are required to submit (2) monthly drills due by the 15th and the 30thof each
month.
RESPONSE
Response actions are taken before, during, or after an emergency/disaster to save lives, minimize damages and
enhance recovery operations. Such measures include activation of: emergency operation centers, plans and procedures,
arrangements and agreements, the emergency alert system, public warning, notification of public officials,
shelter, search and rescue and security.
RECOVERY
Recovery actions are taken over the short-term to return vital life support systems to minimum standards and long-term to
returnlifetonormalorimprovedlevels. Suchmeasuresincludedamage assessment,supplemental assistanceto
individuals and public entities, assessment of plans, procedures, arrangements and agreements, and the development of
economic impact studies and methods to mitigate damages.
Jefferson Parish School Emergency PlanCOMMUNICATION
The School uses information provided by parents/guardians on the student emergency card at the beginning of
the year. All student information should be kept current at all times and updates to emergency cards should be
made as necessary.
In the event the School/District is informed of an emergency or disaster, the School/District will use website postings,
emails, and broadcast messaging to inform parents/guardians of relevant information. Emergency preparedness
information is posted using the following resources: http://www.jpschools.org/,
MEDIA
Communications to the general public will be coordinated by the Chief District Affairs Officer and Director of
School Safety or their designee. During an emergency or disaster, the Department of School Safety and District Affairs will
collect local information as to the status of the event for the intent to keep all necessary parties informed and to
assist in prioritizing follow up activities.
SOCIAL MEDIA
During a disaster communications may be limited, the School and District encourages all families to utilize social media sites
to provide necessary updates and resources to families.
LOCATING FAMILY AFTER A DISASTER
Children are the responsibility of their school until such time as their parent / guardian is able to retrieve them from the
school. Multiple attempts in a variety of different ways should be conducted prior to reporting that the
child’s parent/guardian cannot be found. Attempt to reach out to their emergency contacts, social media accounts, emails,
work locations etc.
Reunification includes identifying the correct parent/guardian, verifying their identity, and documenting the
child’s release to their custody. In the event that a child’s custody is unclear or when multiple persons seek to claim a child,
all information will be turned over to law enforcement for their investigation and determination of custody.
Jefferson Parish School Emergency PlanATTACHMENT 1: Appendix B – JPS School Crisis Plan Template
This Jefferson Parish Crisis Plan for schools must be completed at the beginning of each school year. Please enter all
information, and get consultation as needed. Assign a designee to act as leader of the plan in your absence. Also, assign
key staff to coordinate roles, making clear that in their absence you may call on another staff member to perform these
duties. Discuss with your staff all information contained in this plan. Emphasize the importance of student supervision in
the event of an emergency. Inform staff where copies of this plan are kept. Send this plan to
kerri.cianciminio@jpschools.org in the School Safety Department no later than end of day September 20, 2021.
Step 1: School Information
I. Emergency Contacts
Local and School District Emergency Contacts
Police, Fire, EMS 911 JPS School Safety (504) 349-7641
JP Water (504) 736-6050 – EB JPS Health Services – (504) 736-7389
(504) 349-5060 – WB Emenes Bldg.
Atmos Gas (800) 621-1867 JPS Compliance (504) 365-5310
Entergy Electric (800) 368-3749 JPS Facilities (504) 349-8595
Poison Control (800) 222-1222 JPS Maintenance (504) 349-7716
Mobil Crisis (504) 832-5123 JPS District Affairs (504) 349-7899
DCFS (855) 452-5437 JPS Operations (504) 349-7694
II. Building Information
Name of School: School Hours:
Name of Executive Director of School Cell: Grade Levels:
Support:
School Address: Number of Students Enrolled:
Number of Students requiring special assistance:
School Phone: Number of Faculty and Staff:
School Fax: Number of Floors:
Number of Classrooms: Number of Portables:
Location of Intercom: Location of Alarm Panel:
Location of Telephone Panel: Location of Security Monitor Station:
Location of Boiler Room: Location of Elevator:
Location of Gas Shutoff: Location of Water Shutoff:
Location of Electrical Shutoff: Location of Roof Access:III. School Office
Principal – Email:
(Personal)
Work: JP Cell: Alt. Phone:
Assistant Email:
Principal – (Personal)
Work: Cell: Alt. Phone:
Plant Manager – Email:
(Personal)
Work: Cell: Alt. Phone:
Asst. Plant Email:
Manager – (Personal)
Work: Cell: Alt. Phone:
Secretary – Email:
(Personal)
Work: Cell: Alt. Phone:
Clerk– Email:
(Personal)
Work: Cell: Alt. Phone:
IV. School Emergency Response Team
Counselor: Email:
(Personal)
Work: Cell:
Certified In: Bi-lingual First Aid CPR CPI Administering Medication AED
Social Worker: Email:
(Personal)
Work: Cell:
Certified In: Bi-lingual First Aid CPR CPI Administering Medication AED
Nurse: Email:
(Personal)
Work: Cell:
Certified In: Bi-lingual First Aid CPR CPI Administering Medication AED
Cafeteria Email:
Manager: (Personal)
Work: Cell:
Certified In: Bi-lingual First Aid CPR CPI Administering Medication AED
Staff 1: Email:
(Personal)
Title: Cell:
Certified In: Bi-lingual First Aid CPR CPI Administering Medication AED
Staff 2: Email:
(Personal)
Title: Cell:
Certified In: Bi-lingual First Aid CPR CPI Administering Medication AEDStaff 3: Email:
(Personal)
Title: Cell:
Certified In: Bi-lingual First Aid CPR CPI Administering Medication AED
Staff 4: Email:
(Personal)
Title: Cell:
Certified In: Bi-lingual First Aid CPR CPI Administering Medication AED
Staff 5: Email:
(Personal)
Title: Cell:
Certified In: Bi-lingual First Aid CPR CPI Administering Medication AED
Step 2: School Emergency Response Team Assignments
Sert Assignments should be a logical, reasonable parallel to day-to day work assignments.
Assignment Location 1 Cell Location 2 Cell
SERT Member SERT Member
Incident
Commander
Safety/Security
Coordinator
Medical/First-Aid
Coordinator
Student Supervision
Coordinator
Facilities/Materials
Coordinator
Reunification
Coordinator
SERT
Coordinator
Bi-lingual
Coordinator
Pandemic/Flu
Instruction Coordinator
AED Monitor and
Reporting Coordinator
Additional Staff that has First-Aid Training
Assignment Name Title Cell
First-Aid Assistant
First-Aid Assistant
First-Aid Assistant
First-Aid Assistant
First-Aid AssistantStep 3: Identify Two Off-site Emergency Evacuation Locations
It may be necessary to move students to an Off-Site Location. This location should be near your school and able to house
your staff and students. Coordinate your planning with Central Office, other schools, etc.
1. Examine maps and site plans for possible Alternate Building Location in the immediate vicinity of
the school property.
2. Consider factors such as roadways, waterways, power lines, metal fences, utilities, etc., and select
routes that minimize exposure to area hazards.
3. Coordinate planning with nearby schools, community centers, businesses, churches, etc. to establish
relationships for Off-Site Evacuation Locations and secure MOUs.
4. Designate each of the following:
Evacuation Site 1 Evacuation Site 2
Site Name: Site Name:
Contact Person: Contact Person:
Address: Address:
Phone: Phone:
Step 4: Identify School Command Post and Communication Resources
The Command Post will serve as a base of operations in the event of an emergency. This location will need access to
telephones (Direct line other than main school line), FAX, intercom and other building controls.
1. Examine floor plans for your school. Determine a primary and secondary exit.
2. Factors to consider: gas, sewer, power lines, metal fencing, hazardous material, transformers, water towers,
multi-story buildings.
Command Post 1 Command Post 2
Location: Location:
Direct Phone: Direct Phone:
Fax: Fax:
Location has access to the following: Megaphone Location has access to the following: Megaphone
Two-Way Radio Intercom Radio/TV (Batteries) Two-Way Radio Intercom Radio/TV (Batteries)
Step 5: On-Site Assembly Staging Areas
Schools typically have assembly areas on the school grounds that are used during required fire drills. At times, you must
move students farther away from the buildings. Identify on-site locations that could be used to move students farther
away from the buildings. Schools with a large student body may have more assembly locations. You may direct
teachers to move students to these locations by megaphone.
Assembly Area 1
Assembly Area 2
Assembly Area 3
Assembly Area 4
Assembly Area 5Step 6: Identify Emergency Evacuation Staging Areas for Individuals with Disabilities
1. Site Administrators, must designate Emergency Evacuation Staging Areas (coordinate with fire and police).
2. Signs must be posted to mark these locations.
3. Evacuation Staging Areas must be posted on the Fire Panel for Emergency responders.
Location Room # Room # Room # Room #
Ground Floor
Second Floor
Third Floor
Are signs posted to mark each Evacuation Staging Area Location? Yes No
I have identified and reviewed the areas designated and assignments for each of
the following with my staff:
Off-site Evacuation Locations: Yes No
Command Posts: Yes No
Emergency Team Assignments: Yes No
On-site Staging Areas: Yes No
Staging Areas for Disabled
Individuals Yes No
Step 7: Emergency Response Classroom Bags
Each classroom should have an Emergency Response bag to use if a situation arises. Check the contents of the bag at the
beginning of each school year. Replenish any items that have been used. Always provide new batteries for flashlights
and megaphones. Store the Emergency Response bag in a conspicuous location. Take this bag with you if you evacuate
the building.
Each Classroom should have:
□ YES □ NO Emergency Response Bag in every classroom?
□ YES □ NO Evacuation diagram posted in every classroom?Contents of Classroom Emergency Response Bag should contain:
□ YES □ NO Copy of JPS Crisis Plan
□ YES □ NO Copy of your School’s Crisis Plan
□ YES □ NO Current class roster, student attendance list, emergency
contact information, medical needs information
□ YES □ NO Flash light and Fresh Batteries
□ YES □ NO Whistle
□ YES □ NO First Aid Supplies
□ YES □ NO Plastic Gloves
□ YES □ NO Face Mask
Step 8: Identify Disabled Individuals Needing Evacuation Assistance and Post Evacuation
Plan
Identify any student or staff member who may need evacuation assistance (e.g., individuals who are in wheel chairs or
unable to use stairs). Develop a specific plan for their evacuation. It is recommended that each student’s classroom
teacher be designated to assist the student in getting to the Evacuation Staging Area. The designated teacher may need
to transfer their class to another teacher to remain with the disabled student until they are evacuated. The Site
Administrator must:
1. Identify students or staff needing evacuation assistance.
2. Post an evacuation plan for each student or staff member.
3. Post a list of these individuals and their evacuation plan on the Fire Panel.
4. Put a list of disabled individuals in the secretary’s copy of the student emergency contact information roster.
5. Inform the classroom teacher of each student or staff member of the evacuation plan.
6. Inform students and parents of the evacuation plan.
□ YES □ NO List of disabled students/staff and their evacuation
plans posted on Fire Panel?
□ YES □ NO List of students/staff and evacuation plans in
Secretary’s emergency contact information binder?
□ YES □ NO Each classroom teacher for each student informed of
evacuation plan?
□ YES □ NO Staff, students, and parents informed of Evacuation
Staging Areas and evacuation plan?Step 9: Develop a Student-Parent Reunion Procedure at Your School
With the Student-Parent Reunion Coordinator develop a procedure to sign out students to parents in the
event of a serious emergency. You will need to identify a location(s) and establish a process for reuniting
students and parents.
□ YES □ NO Location(s) identified and procedure to reunite
students and parents developed?
Step 11: Checklist and Assessment
1. Re-Occupation Assessment
Safety first!! Do not enter a campus if it does not appear safe. Photograph/video exterior and interior. Following
complete campus assessment, turn on utilities; use common sense; turn off if leaks appear.
Exterior Severe Minor N/A
Standing water
Storm debris
Visible roof damage
Visible building trim and siding damage
Visible wall damage
Visible window damage
Visible fence damage
Visible playground equipment damage
Visible canopy and walkway damage
Interior Severe Minor N/A
Standing water, greater than 6” is severe
Visible structure damage
Visible ceiling damage
Visible light fixture damage
Visible floor damage
Visible wall damage
Visible roof leaks
Visible furniture damage2. Hurricane Pre-Evacuation Checklist
Responsibility Completed
Emergency Evacuation Packet to include:
Hurricane Preparedness Plan
Emergency Management Plan
Phone Numbers of all faculty/staff to include home phone, cell
phone, external email, alternate evacuation phone numbers
Set of School Keys (Note: An additional set of keys should also be with
regional office and facilities properly tagged)
Pictures of school campus and buildings both inside and out (Adobe
Computer Program)
Student Emergency Cards
Bus Telephone with charger/s
Student activity records
Textbook Inventory
The above items are taken with the principal upon evacuation.
Grounds cleared of debris
Grounds cleared of loose items
Books, valuable papers, and equipment are stored off the floor and covered
with plastic
Where needed and feasible, move cabinets/desks, etc. away from windows
Close and lock all doors and windows
Locate and disconnect all electrical equipment (except refrigerators & freezers)
Tape/cover windows
Lab areas are cleared and glassware properly stored
Secure critical information and paperwork
Turn off natural gas service at main valve
Turn off water service at main valveAp p e n d i x C – P l a n n i n g C h e c k l i s t a n d S u r ve y s
Crisis Response Team Report to Superintendent (Required Report)
(Due within 5 days of incident)
Attach a list of students directly involved in the incident including their grade levels and parents’
names, addresses, and phone numbers.
School: ______________________________ Date of Report: _____________________
Description of incident (include date, time, place):_______________________________
_______________________________________________________________________
Immediate actions by Crisis Response Team: __________________________________
_______________________________________________________________________
Describe assistance provided by Emergency Services: ___________________________
_______________________________________________________________________
Describe assistance provided by other community agencies/organizations: ___________
_______________________________________________________________________
Describe follow-up that has occurred/is occurring:
With students:______________________________________________________
With faculty/staff:___________________________________________________
With parent(s)/guardian(s) of student(s) involved:__________________________
With community:____________________________________________________
Recommendations to improve responses to such emergency in the future: ___________
_______________________________________________________________________
_____________________________ ________________________
Principal Signature DateEvaluation of Crisis Response Team Intervention
The Crisis Response Team (CRT), consisting of both the school guidance staff and the area school
student services staff, seeks your input to help us assess the effectiveness of the intervention during
the recent emergency at your school. We would appreciate you taking a few minutes of your time to
complete this form as soon as possible and return it to the Crisis Response Team Coordinator.
A. Please indicate with an “X” the response which most closely reflects your evaluation of the
following:
1. Speed of CRT’s response to the emergency:
____________ __________ __________ ____________ ____________
Very delayed adequate very timely
2. Comprehensiveness of CRT’s response:
____________ __________ __________ ____________ ____________
Very limited adequate exceptional
3. Effectiveness of team’s responses in meeting students’ needs:
____________ __________ __________ ____________ ____________
Not helpful adequate very explanatory
4. Assistance to teachers in the classroom:
____________ __________ __________ ____________ ____________
Not supportive adequate very supportive
5. Quality of communication with the school faculty and staff:
____________ __________ __________ ____________ ____________
Not Informative adequate very explanatory
6. Support and guidance to individual teachers and staff:
____________ __________ __________ ____________ ____________
Ineffectual adequate very empathetic
7. Assistance to the administrative staff:
____________ __________ __________ ____________ ____________
Limited adequate comprehensive
8. Amount of time allocated for intervention:
____________ __________ __________ ____________ ____________
Insufficient adequate very sufficient
9. Support to families in need:
____________ __________ __________ ____________ ____________
Lacking adequate outstanding
10. Communication of information to parents:
____________ __________ __________ ____________ ____________
Minimal adequate thoroughB. Please indicate which adjectives best describe the students’ reactions to the CRT’s intervention.
Use as many adjectives as needed:
_____satisfied _____ positive
_____angry _____ negative
_____ambivalent _____ receptive
_____grateful _____ hostile
_____relieved _____ apathetic
C. Please describe any significant reactions the students had to the CRT intervention which should
be considered in future interventions.
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
D. Please comment on any aspects of the intervention you found particularly helpful or areas which
you think should be modified.
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
School: _______________________ Signature: _______________________________
(Optional)
Return to: The Department of School Safety by e-mail to kerri.cianciminio@jpschools.org and
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