Rules and instructions for applications for post-doctoral researchers, 2019
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2018-06-27 1 (10)
Diarienummer
CIF 2018/13
Rules and instructions for
applications for post-doctoral
researchers, 2019
Please read through this document carefully before you start your application. We
recommend that you start to work on your application in good time so you have a chance
to deal with unexpected problems during the submission process.
GENERAL CONDITIONS
Sports science may include all areas of scientific research, however, all applications must be
clearly relevant to sport. Applications should demonstrate reasons and considerations for
choosing to study women and/or men.
Two areas of special interest are research projects focusing on sporting excellence and
research into sports for children and young people. The term “children and young people”
includes individuals up to 20 years of age.
Applicants who have previously received project funding or have held a salaried position
over a stipulated period of time, and where this period has expired, must have made their
final report by the 17th of September 2018 at the latest. To be eligible for new funding for
2019, a final report and financial accounts must have been presented on, or before, this
date.
Application period
Applications for research funding from the Swedish Research Council for Sport Science
(Centrum för idrottsforskning, CIF) are made once a year. The application system for the
next financial year (2019) opens at the end of June and closes on Monday the 17th of
September 2018 at 5 PM (CET). Please note that we accept only on-line applications. A new
requirement in 2018 is that the application should be electronically signed using bankID and
that has to be done before the system closes on 17th of September at 5 PM.
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se2 (10)
Who can apply?
The applicant must have reached a Ph.D. degree within the last seven-year period (within
the span from 1 January 2011 to 7 November 2018) and have a Swedish doctorate or
equivalent foreign degree or other equivalent competence and be attached to a university
in Sweden. The PhD degree is considered to have been awarded when all requirements,
including all compulsory courses and oral examinations, have been met and the doctoral
thesis has been approved.
If further interruptions from research have been made, you may be crediting this time.
These include: parental leave, illness, civic/elected duties, military service, general and
specialist medical training.
On the date the period of funding commences, the project leader who has received the
award from CIF must be employed by the academic institution which receives the funding.
However, an individual does not need to be employed before making an application.
Administration
Funding for projects and services can be administered by Swedish academic institutions
only.
What types of applications can you make?
The grant is 450,000 SEK per year. The funds granted include shared university/college
overhead costs. Please note that funding for the research project is sought separately. See
rules and instructions for applying for project grants.
CIF has four different types of applications and in the on-line application system they all
have specific prefixes. Please take care to select the correct type of application when you
enter the system:
Post-doctoral positions
This is indicated by the prefix D2019.
What period of time does the funding cover?
Funding may cover 2019 and 2020 provided that resources made available to CIF
remain at current, or higher, levels. The granting of salary is one year at a time and
may be extended for up to four years after a renewed application annually. The
project plan will be written for four years.
How many applications can you make/be awarded?
A chief applicant may apply for a maximum of two projects per year and one post-doctoral
position from CIF and in addition one application from the The Swedish Sports
Confederation (Riksidrottsförbundet, RF).
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se3 (10)
A chief applicant can receive a maximum of funding of 400,000 SEK per year for projects, in
addition to funding for a post-doctoral position.
Language
Applications may be written in Swedish or English.
HOW DO I APPLY FOR FUNDING?
The only way to apply for research funding is on-line through the CIF application system.
You can find the link on the website: www.centrumforidrottsforskning.se. There is also a
direct link: http://ansokan.3ddata.se/start/ci_eng.asp .
New users – creating an account
The project leader should enter first name, surname and an email address.
A password will be sent to the email address provided.
When you log in to the system with your new password, click on “Edit personal
information” and enter your personal and contact information. It is important
that this information is registered, as it is linked to your application. Add also
your ORCID iD.
Please note that it is the project leader who needs to create the account and
his/her contact information which should be registered. A correct email address
is particularly important.
Personal data processing
The personal data you enter into the application system are stored and processed in this
system to administer applications. The applications are administered by CIF's
administrators and will also be handed out to external reviewers in the Scientific Review
Panel and the Board of the Swedish Research Council for Sport Science.
By electronically registering the application, the user agrees that the data submitted is
processed by CIF. Provisions for right of registry and correction of incorrect or misleading
data are contained in the General Data Protection Regulation (2016/679).
By electronically registering the application you agree that the personal data you have
submitted in your application are processed by CIF. This approval is a prerequisite for
applying for a research grant at CIF.
Personal data is entered into the digital system by the applicant itself and can only be
corrected and adjusted by the applicant. The only personal information that CIF can correct
is the e-mail address. When changing e-mail address, contact cif@gih.se.
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se4 (10)
Existing accounts
If you created an account in a previous application process, please use the same account
this year. If you have forgotten the password, click on the link "Forgotten password?" If
you have changed your email address please contact us at cif@gih.se so we can alter it. If
you already have an account, do not create a new one.
How does the system work?
The system automatically saves all the text entered in the fields. You do not need to use a
“save” function. You can change, adjust or delete your text as many times as you wish until
the system is closed. For your own safety, it is important that you do not save the
application on the back space of your computer. Please use only the buttons you can see at
the top of the screen to move backwards and forwards in the system; otherwise you will be
logged out.
Help
There is a help function on every page, in the form of a button marked “(?) Anvisningar”
(Instructions). When you press the button a new window with instructions opens. You can
also find Frequently Asked Questions at the bottom of the start page when you log on to the
system.
Working off‐line
The system is not designed to be used off-line. It is a web-based system and functions work
only when the user is logged in.
The system works best with a rapid internet connection. Avoid using mobile connections as
it is likely that the connection will fail and you will be logged out.
Filling in fields
There is an empty field to be filled in by every tab. These fields vary in size depending on
the subject. Beneath each field, you will see the maximum number of characters and spaces
you can use. (NB The number includes spaces.)
If you work on the application on your own computer you can then paste your text into the
blank fields. However, formatting (e.g. bold, italics, superscript) disappears when you paste
in your text. Also, different programmes, systems and web browsers calculate numbers of
characters differently. For example, the programme used by the application system and
the Word programme calculate the number of characters and spaces differently. It is the
character and space limits used by the application system which apply.
If you write too many characters this is registered by the counter under each field, but you
receive no warning until you try to send in the application. You will then receive an error
message with information about which part of the application is too long, or whether
something is missing. It is important throughout the process that you are aware of how
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se5 (10)
many characters and spaces you have used so that you do not need to make adjustments to
your text immediately before the system closes.
After you have sent in your application you may recall it until the application system closes
on 17th of September at 5 PM (CET). After the system has closed it is not possible to make
further changes to the application.
RESEARCH PROGRAMME
The application should outline as complete as possible a description of the research
programme. The headings below correspond to tabs in the on-line application system.
Project (2,500 characters and spaces)
Please fill in the name of the project, choose the most relevant subject area and give an
overall description of the project. The application should provide a short summary of the
purpose of the research and how it is to be carried out.
The summary of the research project shall contain a short description of:
- Background
- Main questions to be addressed
- Schedule of work and methods
- Describe the importance of the programme in its area of research, particularly
in terms of its creativity and originality.
Choosing the subject area
When you choose your subject area, three of the most common areas are given. As well as
these three, you can also choose “Another subject area.” If you choose this, you must
specify a subject area. You can choose one of the three main subject areas even if your
subject area is sports science. CIF has decided not to have a specific area for this subject. If
you choose, “Another subject area” we will bring in other experts with the necessary
expertise to evaluate the research application. If the application touches on several subject
areas, we may ask different groups of experts to evaluate it. CIF is responsible for the final
decision as to the placement of an application within a given subject area.
Relevance and importance to sport (1,500 characters and spaces)
Please outline the relevance and importance of your project to sport. All applications need
to demonstrate a clear relevance to sport and we welcome projects which are the result of
collaborations with sports associations.
Definition of relevance to sport
Sport can be broadly defined as, “all physical activity in which individuals consciously
engage for reasons including the maintenance and improvement of health and
performance, competition or recreation.” The Swedish Research Council for Sport Science
supports research into sport. In the current financial situation, when resources are very
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se6 (10)
limited, the Board has drawn up definitions of “relevance to sport”, which define the types
of research which it supports. By doing so, research aimed at treating disease through
sports cannot currently be financed.
The relevance of sport in physiology, medicine and biomechanics
The starting point of the research must be physical activity of importance to health
or physical performance or both. The research will deal with biological functions, as
well as mechanisms and methods that promote health and sporting performance.
The relevance of sport in the social sciences and humanities and appropriate areas of
research
In humanities and social sciences studies of activities regarded as sports by society as well
as participants are relevant. Studies of movement cultures that are usually not referred to
as sports, but is nevertheless included in the definition of sport given above are also
relevant. In addition, relevant studies should aim at problematizing and developing sport
activities in relation to for example performance, accessibility and diversity.
The relevance of sport in traumatology, rehabilitation and orthopaedics
Research shall be from the perspective of the prevention and treatment of sports-related
injuries. Research may deal with the mechanism of injuries and methods of prevention,
diagnosis and treatment of importance to sports performance.
Specific goals and purpose of the project (2,500 characters and spaces)
Give a short account of the purpose of the project.
Background and previously published results (3,500 characters and spaces)
Give an account of previous and relevant research as well as general concepts, theories and
hypotheses which led to the creation of the main questions to be addressed in the project.
References from the literature should be outlined in a coherent way. References are listed
under the tab Reference list (Ref. list).
Reasons and considerations for studying women and/or men (1,500
characters and spaces)
Applicants shall, with respect to the project’s main questions, outline:
What current research tells us about women and men in this context
Whether research into women and/or men is lacking in this context
Reasons, if any, for studying only women or only men in this context
Methodology and plan of work (7,000 characters and spaces)
Give a full description of the methodology and set of theories which are to be used. List the
available equipment and what needs to be procured (to be specified under the “Finance”
tab). The plan of work shall include a description of how the work is to be organized, any
sub-projects or power calculations, and a schedule.
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se7 (10)
Preliminary results (2,500 characters and spaces)
Describe any preliminary results arrived at in the course of, or associated with, the project.
It is not possible to enter figures, tables or diagrams in fields intended for text. Below the
text field for preliminary results there is a link where you can upload a PDF containing
figures, tables or diagrams along with short, written descriptions.
Reference list (3,500 characters and spaces)
The list of references should be outlined in a coherent way (author, title and source) in
Swedish or English (one or the other).
Finance
Since the grant amount is a standard amount, i.e. SEK 450,000 per year, no financial plan is
required and therefore there is no tab for this in the application system.
Reporting previous funding
Ongoing projects from 2017 and 2018 need not be reported in September 2018.
Reports on completed projects
Researchers who have been awarded project funding from CIF from 2008 onwards,
must have sent in their final accounts by the stipulated date. If they do not send in
these accounts, they are not eligible to apply for new funding during 2019. Ineligible
projects are not considered for new funding and will be removed from the system.
To conclude the project, the project leader needs to send in a scientific report and
final financial accounts. This must be done in the on-line application system by
Monday 17th of September 2018 at the latest. Read more about this in, “Rules and
instructions for final accounts of project funding.”
Projects which must submit final reports in the on-line application system in September
2018 are projects and salaried academic positions which have been extended up to, and
including, 2018‐06‐30.
Curriculum vitae (9,500 characters and spaces)
The applicant shall submit a short description of his/her qualifications. Points which are not
applicable may be left blank.
Specify:
Degree (year, subject area)
PhD (year, discipline/subject area, title of thesis)
Post-doctoral appointments (year and placement)
Associate professorship (year)
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se8 (10)
Professorship (year)
Current position, period of contract, proportion of research time.
Previous position, period of contract (specify type of position).
Reasons for periods of absence from active research. These include: parental leave,
illness, civic/elected duties, military service, general and specialist medical training. Give
the date and number of months.
Doctoral students you have supervised who have been awarded PhD’s. (Names, year
PhD degree was awarded.)
Doctoral students who are currently under your supervision (Name, estimated year PhD
to be awarded)
Other information relevant to the application.
Publications (15,000 characters and spaces)
Please outline a list of your publications during the previous five years. Among these,
indicate with an asterisk (*) the five publications which are most relevant to your current
project.
List the publications under numbered headings in the following order:
1. Peer-reviewed articles and book chapters
2. Peer-reviewed contributions to conferences, where results have not been published
elsewhere
3. Review articles, book chapters and books
4. Popular scientific articles
5. For post-doctoral researchers: List the articles included in your thesis, or the title of the
monograph which made up your doctoral thesis.
Please note! Include only articles which have already been, or have been accepted for,
publication.
Abstract (3,500 characters and spaces)
A short summary of the doctoral thesis.
Ethical reviews
Please note that certain types of research can be carried out only after an ethical review.
The objective of an ethical review is to protect participants in research programmes from
personal, physical and psychological harm. Similarly, animal rights legislation controls the
use of animals in experiments, requiring approval from an Ethics Committee before
experiments start. An ethical review must have been carried out, and approval given,
before any research starts. This approval need not be sent to CIF as it is assumed that
approval has been granted before research commences.
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se9 (10)
Sending in the application
When you have filled in all the fields and your application is complete, go back to the first
page and click on the application you wish to send in. Click on “Send in.” When the application
has arrived, you will receive email confirmation that the application has been registered.
It is possible to recall your application, make adjustments and re-send it at any time until the
system closes at 5 PM (CET) on 17th of September. Just click on “Recall.”
A new requirement in 2018 is that the application should be electronically signed using
bankID and it has to be done before the application system closes at 5 PM on 17th of
September.
By signing the application digitally, the chief applicant certifies that the managing body has
approved its commitment to support the current research and to provide employment,
facilities and equipment. The Head of Department, or equivalent, which is the contact
person of the managing body, must be given by name, title and e-mail address.
The chief applicant is responsible for ensuring that the application is complete. Other
material accompanying the application will be disregarded. We do not accept information
sent after the last date for applications, other than that we have specifically requested.
Save your application
If you wish, you can save your application as a PDF on your computer by following these
instructions:
Click on Show/Print.
Locate the menu on your browser screen (Internet Explorer, Google Chrome, Safari,
Firefox or Opera). At the top of this menu you will find a PDF icon, which you click. Check
that your browser has this feature installed; otherwise contact your IT department.
Save in a chosen place on your computer.
A square will appear, saying ”Converting to PDF.”
Wait until it says ”Complete.”
Assessment
The Board of the Swedish Research Council for Sport Science receives advice in their
application assessments from different scientific committees for each subject area. The
names of those on the Scientific Review Panel can be found on the website. If an
application is found to fall outside the expertise of a committee, other experts may be
consulted.
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se10 (10)
The assessment is carried out in two stages: first, the relevance to sport is assessed. If the
application is assessed to have no relevance to sport it cannot progress further. For projects
which are relevant to sport a seven-point assessment (1-7) is carried out. There are four
main headings: (a) innovation and originality (b) the scientific quality of the project (c) the
expertise of the chief applicant in regard to the project (d) feasibility. The Board makes the
decision on how the funding is distributed.
Decision
The final decisions on the distribution of funding are made on the 29th of November 2018,
and the announcement is published the day after on the website
www.centrumforidrottsforskning.se . Letters about the awarding of funding and contracts
are sent out in December. The recipient then signs and returns the contract. The funds are
paid to the relevant academic institution in January and September 2019, in two equal
sums.
Time frames
Time frames for the post-doctoral funding is from 2019‐01‐01 to 2019‐12‐31.
Further questions
For more information, contact the office at CIF:
Marie Broholmer, tel: +46(0)8 120 537 62, marie.broholmer@gih.se
Christine Dartsch, tel: +46(0)8 120 537 60, christine.dartsch@gih.se
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
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