ROCK ISLAND ILLINOIS Tree Trimming and Removal Contract 2021 - Public Works Department - City of Rock Island
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ROCK ISLAND
ILLINOIS
Tree Trimming and Removal Contract
2021
Public Works Department
1309 Mill Street
Rock Island, IL 61201
309-732-2200
INVITATION FOR BIDS
The City of Rock Island requests that contractors interested submit a cost
schedule for the removal of 62 trees including stump grinding and restoration, a
cost to clear cut 10 city owned lots and an hourly rate for any additional
trimming/removal work. All trees are in city right-of-way, parks, and city owned
parcels.
Sealed bids will be accepted by the City of Rock Island at the Public Works Department
(1309 Mill Street, Rock Island, IL) until 11:00 a.m. on Friday, April 16, 2021 for the
following project:
Tree Trimming and Removal Contract - 2021
A Mandatory pre-opening informational meeting will be held at 9:00 am on Thursday
April 1, 2021 in the Public Works Conference Room (1309 Mill Street, Rock Island, IL
61201). Submission of the bid shall be construed as evidence of understanding of the
issues and resolutions determined at the pre-opening informational meeting, and not
later claims for labor or equipment required or for difficulties encountered will NOT be
approved.
A digital copy of the specifications may be obtained from the Office of the Municipal
Services Supervisor, Public Works Facility, 1309 Mill Street, Rock Island, Illinois
61201, Telephone: (309) 732-2200. They may also be downloaded from the City's
website at: https://rigov.org/bids.aspx
A hard copy set of the plans and specifications can be obtained at the above address
for a non-refundable fee of $35.00.
The Contractor shall be responsible for complying with all local, state, and federal
regulations pertaining to this project.
The City of Rock Island is committed to preserving equal rights for all of its citizens
during the construction of its public works projects and encourages minority contractors
to submit bids for this work. The City also encourages bidders to consider hiring
subcontractors and employees of all racial and ethnic backgrounds.
It is the intent of the City of Rock Island to award a contract to the lowest responsible
bidder provided the bid has been submitted in accordance with the bidding
requirements. The City reserves the right to reject any or all bids and to waive
informalities or technicalities.
-----------------------------------------
Luke D. VanLandegen
Municipal Services Supervisor
BIDS DUE: Friday, April 16, 2021
11:00 a.m. Central Time
Public Works Department
1309 Mill Street
Rock Island, IL 61201
PROJECT: Tree Trimming and Removal - 2021
OWNER: City of Rock Island
1528 Third Avenue
Rock Island, IL 61201
PREBID MEETING Thursday, April 1, 2021
9:00 a.m. Central Time
Public Works Department
1309 Mill Street
Rock Island, IL 61201
Sealed bids will be received, opened at 11:00 a.m. on April 9, 2021 or at such later time and
place as may then be fixed.
Bids may be hand carried or mailed and will be received at the City of Rock Island Public Works
Facility, 1309 Mill Street, Rock Island, IL 61201 until 11:00 a.m. on April 9, 2021. Bid envelopes
must be sealed and marked “ROCK ISLAND TREE TRIMMING AND REMOVAL CONTRACT”
Each Bidder shall accompany the Bid with a Bid security, in a separate envelope, as security
that the successful bidder will enter into a contract for the work bid upon and shall furnish after
the award of the contract corporate surety bond or bonds, acceptable to the Owner, for the
faithful performance of the contract, in an amount equivalent to one hundred percent of the
amount of the contract. The bidder's security shall be in an amount equivalent to five percent
(5%) of the bid amount, and shall be in the form of a cashier's or certified check drawn on a
bank in Illinois or a bank chartered under the laws of the United States of America, or a certified
bank share draft drawn on a credit union in Iowa or chartered under the laws of the United
States of America or a bid bond with corporate surety satisfactory to the Owner.
CITY OF ROCK ISLAND
Mayor
Mike Thoms
Alderman
Ward
Ivory Clark 1
Randall Hurt 2
James Spurgetis 3
Jenni Swanson 4
Dylan Parker 5
Mark Poulos 6
David Geenen 7
City Manager
Randall D. Tweet
Public Works Director
Michael T. Bartels
City Engineer
Michael J. Kane, P.E.
Equal Employment Opportunity Policy
Federal and State laws prohibit discrimination against any employee or applicant for
employment because of race, creed, color, national origin, sex, political affiliation, age and
physical or mental handicap unrelated to ability. They further require elimination of
discrimination in employment with regards to upgrading, demotion, transfer, recruitment,
advertising, layoff, termination, rates of pay, forms of compensation, selection for training
(including apprenticeship) of employees, as well as any other personnel actions.
The Contractor agrees to post Equal Employment Opportunity notices in conspicuous places
(e.g. at company headquarters, around time clocks, at work sites, on company bulletin boards,
in lunchrooms) available to employees and applicants for employment.
The Contractor shall in all solicitation or advertisements for employees to be hired under this
contract state that all qualified applicants will receive consideration for employment without
regard to race, color, creed, religion, sex, national origin, political affiliation, or age.
Insurance
The Contractor shall obtain and keep in force the insurance coverage specified in Article 107.27
of the Standard Specifications. (attached at end of document) Insurance coverage shall name
the City of Rock Island, its officers and employees as additional insured with respect to the
liability coverage. Certified copies of the original policies, or certificate(s) of insurance, by the
insurer(s) issuing the policies and endorsements shall be submitted to the City prior to the
beginning of the work. No additional compensation shall be measured or paid for the insurance
described. All costs for insurance specified in Article 107.27 shall be included in the contract
and not measured or paid separately.
Qualifications:
Minimum/Mandatory Qualifications of the Contractor
The Contractor shall complete the attached Statement of Qualifications Form. Contractors shall
address each of the requirements below.
1. The successful bidder shall be licensed for tree trimming and removal by the
City of Rock Island prior to the commencement of work.
2. All contractors shall have at least one (1) International Society of Arboriculture (ISA)
Certified Arborist employed at the time of the RFP opening and for the duration of the
contract period
3. All Contractors shall have an adequate staffing capacity in order to remain on schedule and to successfully perform the duties as described in the Scope of Work section of this contract. 4. All Contractors shall possess equipment levels adequate to remain on schedule and to perform the duties described in the Scope of Work section of this contract. 5. All Contractors shall possess or have the capability to obtain, should a piece of equipment go out of service, the necessary equipment to perform all duties.
SCOPE OF WORK Safety Standards: All equipment to be used and all work to be performed must be in full compliance with the most current revision of the American National Standards Institute Standard Z-133.1 (Safety Requirements for Pruning, Trimming, Repairing, Maintaining, and Removing Trees and for Cutting Brush). Blocking public streets shall not be permitted unless prior approval has been granted by the Public Works Director of a designated representative. The Contractor shall provide adequate barricades, flagmen, signs, and/or warning devices during the performance of the Contract to protect motorists and pedestrians. The Contractor shall follow standards outlined in the IDOT Manual Uniform Traffic Control Devices and "Street and Utility Repairs Work Area Protection Guide", available from Rock Island Public Works. Questions of sufficiency shall be resolved to the satisfaction of the Public Works Director or a designated representative. Tree removal shall consist of cutting down each identified tree in a safe manner so as not to unnecessarily endanger life or property. All trees designated for removal shall be removed in accordance with common standards of good practice. Methods used shall be subject to the approval of the Public Works Director or a designated representative. The Contractor shall refrain from the practice of falling entire trees. All trees shall be "limbed" out prior to the final cutting of the trunk. Sidewalks, curbs, streets, manhole covers and meter pits shall always be protected from the impact of falling wood. If trees extend through power and/or telephone or cable television wires, it shall be the responsibility of the Contractor to notify the appropriate utility company and make all necessary arrangements to protect said facilities from damage. All billable utility costs are the responsibility of the Contractor. No free felling of heavy limbs shall be allowed. All limbs and branches larger than 5 inches in diameter that may cause damage to other trees or surrounding public or private property shall be lowered by ropes or crane. Any practice determined by the City to be obviously hazardous shall be immediately discontinued by the Contractor upon receipt of either written and/or verbal notice from the Public Works Director or his designated representative to discontinue such practice. Removal of Trees: The Contractor shall remove all trees designated for removal by the City of Rock Island as identified in the list provided with these specifications, to a point six inches (6") or less above the adjacent ground level. In addition, the City reserves the right to substitute City trees identified in the Tree Removal List with other City trees not listed in the original list. The trees to be removed
will be plainly marked by the City with an "R" painted on the street side of the tree trunk. If trees are on the list but not plainly marked or plainly marked but not on the list, the Contractor shall clarify with the Municipal Services Supervisor whether or not a tree should be removed before proceeding. All tree removals must be completed by August 31, 2021. All stump grinding and restoration must be completed by September 30, 2021. All planting will be completed between March 20 through April 30 or September 1, through November 15, or until soil temperatures fall below 50 degrees F. All trimming shall be completed by December 31, 2020. No trimming of Oaks will be allowed prior to the first frost. Special consideration will be given to timelines for Oaks. The Contractor will perform all work between the hours of 7 a.m. and dusk, Monday through Saturday unless authorized by the Public Works Director or his representative to do otherwise. Municipal Services Supervisor – Luke VanLandegen 309-732-2261 Disposal of Tree Limbs and Tree Trunks: The Contractor shall remove all tree limbs and tree trunks from the site and dispose of these limbs and trunks in accordance with applicable ordinances and regulations of their respectable state or municipal jurisdiction. Limbs and trunks temporarily placed in the right-of-way areas shall be placed in such a manner as to eliminate any obstruction to motor vehicles and pedestrians. Brush and limbs overhanging curb or pavement shall not be acceptable and under no circumstances shall these materials be allowed to lay on the parkway overnight. Site Clean-Up: The Contractor shall clean up the site and remove and dispose of all debris at the end of each day's operation. Site clean-up shall include removal of sawdust, small twigs, chips, leaves, trunk, and limbs from the street, curb, parkway, sidewalk, private lawns, and driveways. Protection of Property: The Contractor shall take all necessary precautions to eliminate damage to adjacent trees and shrubs, lawns, curbs, walks, or other real or personal property. The Contractor shall be responsible for repairing or replacing any property damaged as the result of the Contractor's operations at Contractor's sole expense. Should the damage not be rectified within the time agreed upon, or to the satisfaction of the City Public Works Director or his representative, the City reserves the right to repair or replace that which was damaged, and assess the Contractor such costs as may be reasonable and related to damage caused by the Contractor, or deduct these costs from any payment due the Contractor. Protection of Overhead Utilities: Tree removal operations may be conducted in areas where overhead electric, telephone, and cable television facilities exist. The Contractor shall protect all utilities from damage from said tree removal operations, shall immediately contact the appropriate utility if damage should
occur, and shall be solely responsible for satisfying all claims for damage arising out of Contractor’s performance of this Contract. The Contractor shall be solely responsible for making arrangements with the utility for removal of all limbs and branches that may conflict with or create a hazard due to proximity to overhead utilities. If the Contractor has properly contacted the utility in sufficient time to arrange for the required work by the utility, delays encountered by the Contractor in waiting for the utility to complete its work shall not be the responsibility of the Contractor. Reporting: The Contractor shall keep daily records of work completed. The records shall be turned into the Public Works Department upon request. Tree Stump Removal The Contractor shall be responsible for contacting the appropriate utility for location of any underground utilities which are in the work area and which could be damaged by Contractor's operation The Contractor shall remove all tree stumps and buttress roots designated by the City Public Works Director or his representative to a point eight inches (8") below the adjacent ground level. Additionally, the Contractor shall remove sufficient subsurface roots associated with removed stumps as may be necessary to eliminate "humps" in the lawn area adjacent to the stump. Disposal of Stump Grindings and Debris: Within 24 hours after grinding (removal) of a tree stump and buttress roots, the Contractor shall remove the stump grindings and associated debris from the site. Removal of all grinding debris generated by work described in this contract shall be the responsibility of the Contractor. Stumps, grindings, and debris shall be placed away from the curb and gutter, street, sidewalk, and private property immediately after removal to eliminate hazards to the motoring public and pedestrians and to eliminate damage to private property. Once stump grindings have been removed from the stump hole, this hole must be backfilled the same day. Under no circumstances should holes or depressions from stump grinding be left unfilled overnight. Backfilling: All areas where stumps have been removed shall be backfilled slightly above the level of the adjoining grade with pulverized black dirt (top soil), free of rock and other debris and properly compacted so as to ensure a minimum amount of settlement of the backfill material. Any areas where holes or depressions are created, or existing lawn is damaged during removal or stump grinding, shall be backfilled to match existing grade. Contractor shall not use grindings (chips) and debris as backfill material.
Seeding: All adjacent disturbed areas and areas where backfill material was installed shall be seeded. The seed shall be of lawn mixture composed of fifty percent (50%) Kentucky Bluegrass, fifty percent (50%) Perennial Ryegrass. A 10-10-10 Fertilizer shall be applied as well. Planting Preparation: The contractor shall identify any underground impediments prior to beginning planting by contacting JULIE. Contractor shall make certain that trees are properly maintained and watered. The Public Works Director or his designated agent shall have the right to refuse any plant following inspection. Planting sites shall be designated by a representative of Rock Island Public Works. Planting operations shall stop when soil is frozen or when topsoil is muddy. Tree Planting Balled and Bur lapped: If not readily apparent, locate root collar by removing twine, burlap, and excess soil. Dig tree hole at least two times wider than the root ball, with sides sloped to an unexcavated or firm base. Dig hole to a depth so the located root collar, at the first order lateral root, will be at finished grade. Lifting only from the bottom of the root ball, position tree on firm pad so that it is straight and top of root collar is level with the surrounding soil. Remove all twine from the root ball. If present, remove and discard at least the top one half of the wire basket. Burlap shall be removed from the top to a point halfway down the root ball and discarded. Ideally, all burlap and wire basket should be removed from the root ball. With clean, sharp pruning tools, prune off any secondary/adventitious, girdling, and potential girdling roots. Backfill planting hole with existing unamended soil, and thoroughly water. Mulch the entire planting surface with composted bark applied no less than two inches (2") deep and no more than four inches (4”) deep, leaving three inches (3”) adjacent to the tree trunk free of mulch.
Tree Planting Containerized or Grow Bags:
If not readily apparent, locate root collar by removing excess soil.
Dig tree hole at least two times wider than the root ball with sloping sides. Dig hole to a depth so
the located root collar, at the first order lateral root, will be at finished grade.
Create a firm soil mound at the bottom of the planting hole.
Remove tree from container or grow bag and select from option a or b
a. Completely tease apart root system, repositioning any girdling or potentially
girdling roots. Spread roots over soil mound so that root collar is at finished grade
and the tree is straight.
b. With a sharp saw, shave off the entire outer 1 inch (1”) of the root ball. Place in
planting hole so that root collar is at finished grade and the tree is straight.
With clean, sharp pruning tools, prune off any secondary/adventitious, girdling, and potential
girdling roots.
Backfill planting hole with existing unamended soil and thoroughly water.
Mulch the entire planting surface with composted bark applied no less than two inches (2") deep
and no more than four inches (4”) deep, leaving three inches (3”) adjacent to the tree trunk free
of mulch.
Tree Planting Bare Root Trees:
Dig tree hole at least two times wider than the root ball with sloping sides. Dig hole to a depth so
the located root collar, at the first order lateral root, will be at finished grade.
Create a firm soil mound at the bottom of the planting hole.
Spread roots over soil mound so that root collar is at finished grade and the tree is straight.
With clean, sharp pruning tools, prune off any secondary/adventitious, girdling, and potential
girdling roots.
Backfill planting hole with existing unamended soil and thoroughly water.
Mulch the entire planting surface with composted bark applied no less than two inches (2") deep
and no more than four inches (4”) deep, leaving three inches (3”) adjacent to the tree trunk free
of mulch.Planting and Care After the soil around the root ball has been tamped into place, all excess soil shall be removed. Tree shall be immediately watered after planting with a slow, saturating watering equal to 5 gallons per caliper inch plus 5 gallons. The entire planting surface shall be mulched with hardwood bark mulch applied no less than two inches (2") deep and no more than 4 inches (4") deep, leaving three inches (3”) adjacent to the tree trunk free of mulch. Damaged or broken branches shall be pruned off by the contractor per latest revision of ANSI A300 Pruning Standards. Staking is only to be done if determined by the Public Works Director or his representative and may be requested any time during the guarantee period after installation. Staking shall be done per attached detail. Contractor shall repair any damage to surrounding area, including seeding of grass areas. All tags, tree wrap, etc. shall be removed from the trees. Guarantee: The Public Works Director or his representative shall have the right to final inspection of the plantings. All trees subject to this contract shall be guaranteed for two years from the date of installation. Trees will be replaced once and replacements will not be guaranteed.
INSTRUCTIONS TO BIDDERS
The City of Rock Island requests that contractors interested submit a cost
schedule for the removal of 62 trees including stump grinding and restoration, a
cost to clear cut 10 city owned lots and an hourly rate for any additional
trimming/removal work. All trees are in city right-of-way, parks, and city owned
parcels.
Proposal Items to be Signed and/or filled in:
1. Proposal Form
2. Proposal Guaranty (Bid Bond, Bank Draft, Bank Cashier’s Check, Certified Check or
Local Agency Proposal Bid Bond)
3. Statement of Qualifications Form
4. Non-Collusion Affidavit
5. Cost Schedule
Performance, Labor, Material and Maintenance Bond
The successful bidder shall be required to provide a Performance, Labor, Material and
Maintenance Bond.PROPOSAL
TO THE OWNER CITY OF ROCK ISLAND
1. PROPOSAL OF
(Name and Address of Bidder)
For the improvements, designated as follows: Tree Trimming and Removal Contract -
2021
2. The plans for the proposed improvements are those prepared by City Rock Island Public
Works Department – Municipal Services Division and which cover the work described in
the attached specifications.
3. The undersigned agrees to complete all work covered by this contract by:
DECEMBER 31 2021,
4. Accompanying this proposal is a bank draft, bank cashier’s check, bid bond, certified
check or completion of the attached Local Agency Proposal Bid Bond, complying with
the requirements of the specifications made payable to THE CITY OF ROCK ISLAND.
The amount of the check, bid bond or draft is at least five percent (5%) of the amount
bid. ($ ).
If this proposal is accepted and the undersigned shall fail to execute a contract and
contract bond as required herein, it is hereby agreed that the amount of the check or
draft or bidder’s bond substituted in lieu thereof, shall become the property of the Owner,
and shall be considered as payment of damages due to delay and other causes suffered
by the Owner because of the failure to execute said contract and contract bond;
otherwise said check or draft, or bidder’s bond substituted in lieu thereof shall be
returned to the undersigned.ATTACH BANK DRAFT, BANK CASHIER’S CHECK, BID BOND OR CERTIFIED
CHECK HERE
In the event that one check, bid bond or draft is intended to cover two or more proposals,
the amount must be equal to the sum of the proposal guarantees of the individual proposals
covered.
5. The undersigned acknowledges receipt of the following ADDENDA:
No. Date
6. The undersigned submits herewith this schedule of prices covering the work to be
performed under this contract. Each pay item should have a unit price and a total price.
The unit price shall govern if no total price is shown or if there is a discrepancy between
the products of the unit price multiplied by the quantity. If a unit price is omitted, the total
price will be divided by the quantity in order to establish a unit price. A bid will be
declared unacceptable if neither a unit price nor a total price is shown.
7. The undersigned firm certifies that it has not been convicted of bribery or attempting to
bribe an officer or employee of the State of Illinois or the City of Rock Island, nor has the
firm made an admission of guilt of such conduct which is a matter of record, nor has an
official, agent, or employee of the firm committed bribery or attempted bribery on behalf
of the firm and pursuant to the direction or authorization of a responsible official of the
firm. The undersigned firm further certifies that it is not barred from bidding on this
contract as a result of conviction for the violation of the State laws prohibiting bid rigging
or bid rotating.
(If an Individual) Signature of Bidder
Business Address
(If a Partnership) Firm NameSigned By
Business Address
(Insert Name and Addresses of All Partners)
* * * * * * *
(If a Corporation) Corporate Name
Signed By
(President)
Business Address
(Insert Officer Names) President
Secretary
Treasurer
Attest:Statement of Qualifications Form (Filled out by contractor)
Tree Trimming and Removal Contract - 2021
City of Rock Island, Illinois
The successful bidder shall be licensed for tree trimming and removal by the City of Rock
Island prior to the commencement of work.
Complies ______
Does Not Comply ______
All contractors shall have at least one (1) International Society of Arboriculture (ISA) Certified
Arborist employed at the time of the RFP opening and for the duration of the contract period
Complies ______
Does Not Comply ______
Response (Listing of number of ISA Certified Arborists on Staff)
All Contractors shall have an adequate staffing capacity in order to remain on schedule and to
successfully perform the duties as described in the Scope of Work section of this contract.
Complies ______
Does Not Comply ______
Response (List of current staff)All Contractors shall possess equipment levels adequate to remain on schedule and to perform the duties described in the Scope of Work section of this contract. Complies ______ Does Not Comply ______ Response (List of available equipment meeting the above requirements) All Contractors shall possess or have the capability to obtain, should a piece of equipment go out of service, the necessary equipment to perform all duties. Complies ______ Does Not Comply ______ Response (List of additional equipment or contingency plan)
NON-COLLUSION AFFIDAVIT OF PRIME-BIDDERS
,
PRINT
NAME
Being first duly sworn, deposes and says that:
1) He/She is the (owner, partner, officer, representative or agent) of the bidder that has
submitted the attached bid;
,
CONTRACTOR
NAME
2) He/She is fully informed respecting the preparation and contents of the attached bid and
all pertinent circumstances respecting such bid.
3) Such bid is genuine and is not a collusive or sham bid.
4) Neither the said bidder nor any of its officers, partners, owners agents, representatives,
employees or parties conspired, connived or agreed, directly or indirectly, with any other
bidder, firm, or person to submit a collusive or sham bid in connection with the contract for
which the attached bid has been submitted or to refrain from bidding in connection with
such Contract, or has in any manner, directly or indirectly, sought by agreement or
collusion or communication or conference with any other bidder, firm or person to fix the
price or prices in the attached bid or of any other bidder, or to secure through any
collusion, conspiracy, connivance, or unlawful agreement or advantages against the City
of Rock Island, Illinois, or person interested in the proposed contract; and
5) The price or prices quoted in the attached bid are fair and proper and are not tainted by
any collusion, conspiracy, connivance, or unlawful agreement on the part of the bidder or
any of its agents, representatives, owners, employees or parties in interest, including this
affiant.
By: (signature)
AttestCOST SCHEDULE SERVICE COST Removal of 29 trees including stump grinding and restoration in City right-of-way Removal of 16 Ash trees in the TIF District Removal of 17 trees including stump grinding and restoration at City Parks Clear cutting of all vegetation on City owned lots Hourly rate to perform additional removal/trimming services (approximate amount of work $20,000)
CONTRACT
THIS AGREEMENT, made this ____________ day of __________________________,
20______, by and between the City of Rock Island herein called “OWNER”, acting through its
City Manager and
___________________________________________________________________
STRIKE OUT INAPPLICABLE (A corporation) (a partnership)
TERMS (An individual doing business as)
of ___________________________________,
___________________________________
Address City
_____________________________________, And County of ______________________
State
herein after called “CONTRACTOR”,
WITNESSETH: That for and in consideration of the payments and agreements
hereinafter mentioned, to be made and performed by the OWNER, the CONTRACTOR hereby
agrees with the OWNER to commence and complete the construction described as follows:
Tree Trimming and Removal Contract
2021
hereinafter called the Project, for the sum of ________________________________________
____________________________________________________________________________
_
______________($____________________________), and all extra work in connection
therewith, under the terms as stated in the General and Special Conditions of the Contract; and
at his (its or their) own proper cost and expense to furnish all the materials, supplies, machinery
equipment, tools, superintendence, labor, insurance, other accessories and services necessary
to complete the said project in accordance with the conditions and prices stated in the proposal,
the General Conditions, and Special Provisions of the Contract, the plans which include all
maps, plats, blue prints, and other drawings and printed or written explanatory matter thereof,
the specifications and contract documents therefore as prepared by
CITY OF ROCK ISLAND PUBLIC WORKS herein entitled Public Works.The CONTRACTOR hereby agrees to commence work under this contract on or before a date
to be specified in a written” Notice to Proceed” of the OWNER and to fully complete the project
on or before Friday, December 31, 2021.
The CONTRACTOR further agrees to pay as liquidated damages, the sum of SEVEN
HUNDRED FIFTY and no/100's--------($ 750.00)
for each consecutive calendar day thereafter.
The OWNER agrees to pay the Contractor in CITY FUNDS for
the performance of the contract, subject to additions and deductions, as provided in the
Standard Specifications of the Contract,
IN WITNESS WHEREOF, the parties to these presents have executed this contract in
six (6) counterparts, each of which shall be deemed an original, in the year and date first above
mentioned.
CITY OF ROCK ISLAND
OWNER
By:__________________________
City Manager
Seal
ATTEST
_________________________________________
City Clerk
_____________________________
_
CONTRACTOR
By: __________________________
Title:_________________________
Seal
___________________________________
Secretary
___________________________________
Witness
Tree Trimming and Removal Contract - 2021107.27 Insurance. The Contractor shall obtain and thereafter keep in force the following
insurance coverage provided by insurance companies acceptable to the Department and
authorized to transact business under the laws of the State of Illinois. The insurance companies
providing coverage shall be rated in the Best’s Key Rating Guide. The Department will accept
companies with a rating not lower than B+ provided the financial size category is VII or larger.
Companies rated A- or better shall have a financial size category of not less than VI. Coverage
limits shall be written at not less than the minimum specified in this Article. Higher minimum
limits and additional coverage may be specified by a special provision elsewhere in the contract.
Whether stated in this Article or elsewhere, the Department does not warrant the adequacy of
the types of insurance coverage or the limits of liability specified.
(a) Workers Compensation and Employers Liability.
(1) Workers compensation shall be provided according to the provisions of the Illinois
Worker’s Compensation Act, as amended. Notwithstanding the rating and financial size
categories stated in this Article, coverage may be provided by a group self-insurer
authorized in Section 4(a) of the Act and approved pursuant to the rules of the Illinois
Department of Insurance
Legal Regulations and Responsibility To Public 38
(2) Employers Liability.
a. Each Accident $500,000
b. Disease-policy limit $500,000
c. Disease-each employee $500,000
(b) Commercial General Liability. Required liability insurance coverage shall be written in the
occurrence form and shall provide coverage for operations of the Contractor; operations of
subcontractors (contingent or protective liability); completed operations; broad form property
damage and hazards of explosion, collapse and underground; and contractual liability. The
general aggregate limit shall be endorsed on a per project basis.
(1) General Aggregate Limit $2,000,000
(2) Products-Completed Operations
Aggregate Limit $2,000,000
(3) Each Occurrence Limit $1,000,000
The coverage shall provide by an endorsement in the appropriate manner and form, the
Department, its officers, and employees shall be named as additional insureds with respect to
the policies and any umbrella excess liability coverage for occurrences arising in whole or in
part out of the work and operations performed. The Department may accept a separate owner’s
Tree Trimming and Removal Contract - 2021protective liability policy in lieu of the Department, it’s officers, and employees being insureds on
the Contractor’s policies.
(c) Commercial Automobile Liability. The policy shall cover owned, non-owned, and hired
vehicles.
Bodily Injury & Property Damage Liability
Limit Each Occurrence $1,000,000
(d) Umbrella Liability. Any policy shall provide excess limits over and above the other insurance
limits stated in this Article. The Contractor may purchase insurance for the full limits required or
by a combination of primary policies for lesser limits and remaining limits provided by the
umbrella policy.
All insurance shall remain in force during the period covering occurrences happening on
or after the effective date and remain in effect during performance of the work and at all times
thereafter when the Contractor may be correcting, removing, or replacing defective work until
notification of the date of final inspection. Termination or refusal to renew shall not be made
without 30 days prior written notice to the Department by the insurer and the policies shall be
endorsed so as to remove any language restricting or limiting liability concerning this obligation.
Certified copies of the original policies or certificate(s) of insurance by the insurer(s)
issuing the policies and endorsements setting forth the coverage, limits, and endorsements shall
be filed with the Department before the Department will
Legal Regulations and Responsibility To Public Art. 107.29 39
execute the contract. A certificate of insurance shall include a statement “the coverage and
limits conform to the minimums required by Article 107.27 of the Standard Specifications for
Road and Bridge Construction“. Any exception or deviation shall be brought to the attention of
the Department for a ruling of acceptability. In no event shall any failure of the Department to
receive policies or certificates or to demand receipt be construed as a waiver of the Contractor’s
obligation to obtain and keep in force the required insurance.
All costs for insurance as specified herein will be considered as included in the cost of
the contract. The Contractor shall, at his/her expense and risk of delay, cease operations if the
insurance required is terminated or reduced below the required amounts of coverage. Coverage
in the minimum amounts set forth herein shall not be construed to relieve the Contractor from
his/her obligation to indemnify in excess of the coverage according to the contract.
Tree Trimming and Removal Contract - 2021Right of Way Locations Address Species Notes 1926 10 ST Silver Maple 2815 44 ST OAK Oak Tree towards dead end 1417 31 ST ASH All Ash Trees on this block 2027 46 ST ASH 2026 46 ST ASH 2039 46 ST Silver Maple 2049 46 ST ASH 1630 31 ST Ash (x4) 1519 31 ST Silver Maple Badly damaged from storm 2317 29 1/2 ST Oak 3255 25 ST Silver Maple Badly damaged from storm 2040 40 ST (across ST) Other By Denkman School 2028 40 ST (across ST) Ash (x2) By Denkman School 1503 29 1/2 ST (ON 15 AVE) Chinese Elm 1516 37 ST Silver Maple (x2) 1526 37 ST Silver Maple 1527 37 ST Silver Maple 1531 37 ST Silver Maple 1511 37 ST Silver Maple 1028 2 AVE (11 ST SIDE) Ash (x5) TIF 1228 3 AVE Ash TIF 417 9 ST Ash TIF 429 10 ST (5 AVE SIDE) Ash TIF 12 ST North of 7 AVE Ash (x3) TIF 711 12 ST Ash TIF 915 8 ST Ash TIF 807 11 AVE Ash TIF 925 12 AVE Ash TIF 1021 13 AVE Ash TIF
Park Removal List Address Species Notes Longview Park (17 ST across from Lincoln Ct) Ash (x6) See Map Longview Park Bur Oak See Map Hauberg Spruce See Map Hauberg Ash (x2) See Map Douglas Park Ash (x2) See Map Mel McKay Park Ash (x5) See Map
Clear Cutting List Address Notes 421 11 ST See Map 1115 5 AVE See Map 1120-22 4 AVE See Map 1128 4 AVE See Map 1013 4 AVE See Map 1011 11 AVE See Map 1425-27 11 ST See Map 217 10 ST See Map 3314 11 ST See Map 707 12 ST See Map
Date: 3/24/2021
_______ O Tree Removal - McKay Park City of Rock Island
Technical Services Division 2021
91AVEW
_
^ _
^ _
^ _
^ _
^
5 Dead Ash Trees
14STW Legend
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^ 2021TreeRemovalSTIsland
7Rock
3 AVE
Date: _______
3/26/2021 O Tree Removal - Longview Park 5 1ofServices
30City
1Technical Division 2021
T
1315 17 S
LINCO
T
1319 17 S
17ST
L
T
1323 17 S
N
Bur Oak
T
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^ 1329 17 S
6 dead Ash CT
LINCOLN
^
_
T
1403 17 S
_^
^ _
_
^
_
^
ST
1407 17
_
^
S T
1411 17
18AVE
16ST
0 18 AVE
Legend
18 AVE
Legend
ST
18 AVE
_
^ 2021TreeRemoval
_
^ 2021TreeRemovalDate: 3/24/2021
_______ O Tree Removal - Douglas Park City of Rock Island
Technical Services Division 2021
_
^
10ST
2 dead Ash
_
^
18AVE
91/2ST
10ST
Legend
Image Capture: 2011
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^ 2021TreeRemovalDate: 3/24/2021
_______ O Tree Removal - Hauberg City of Rock Island
Technical Services Division 2021
24ST
Spruce
_
^
241/2ST
14AVE
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^
Ash
Ash
_
^
15AVE
Legend
241/2ST
_
^ 2021TreeRemoval²
City of Rock Island
2021 TechnicalServices City Owned Lot CUYou can also read
