ŌREWA SURF LIFE SAVING CLUB - Standard Operating Procedures - Orewa Surf Lifesaving Club
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ŌREWA SURF LIFE SAVING CLUB Standard Operating Procedures
ŌREWA STANDARD OPERATING PROCEDURES (CSOP) INDEX
CSOP SECTION CSOP SUBJECT
Section 1 – Patrol Operations Patrol Area
Section 1 – Patrol Operations Patrol Season
Section 2 – Health & Safety Management Patrol Risk Register
Section 2 – Health & Safety Management Refueling, transporting and storage of fuel
Section 3 – Powercraft Operations IRB Launch and Recovery
Section 3 – Powercraft Operations IRB Maintenance and Service
Section 3 – Powercraft Operations IRB Operations
Section 3 – Powercraft Operations IRB Set Up/Close Down
Section 3 – Powercraft Operations Refueling IRB Bladder
Section 4 – Vehicle Operations Access on/off Beach
Section 4 – Vehicle Operations Vehicle Maintenance and Service
Section 4 – Vehicle Operations Vehicle Operation
Section 5 – Information, Communication, Technology Club Contact Information
Section 5 – Information, Communication, Technology Club Emergency Contact Information
Section 5 – Information, Communication, Technology Local Bylaws
Section 6 – Emergency Operations Fire Evacuation Plan
Section 6 – Emergency Operations Helicopter Safety and Landing Zone
Section 6 – Emergency Operations Interagency Response (CIMS)
Section 6 – Emergency Operations Tsunami Preparation and Response
Section 7 – First Aid Operations AED
Section 7 – First Aid Operations Minimum First Aid Pack
Section 7 – First Aid Operations Minimum First Aid Room
Section 7 – First Aid Operations Trauma/First Aid Pack contents & refill
Section 8 – Training & Assessment IRB Training
Section 8 – Training & Assessment Lifeguard Refresher
Section 8 – Training & Assessment Lifeguard Training
Section 8 – Training & Assessment Powercraft Refresher
Section 9 – ECOS (Search & Rescue) Operations Accreditation
Section 9 – ECOS (Search & Rescue) Operations ECOS Activation
Section 9 – ECOS (Search & Rescue) Operations ECOS Training Log
Section 10 – Event Guarding Operations Event Guarding
Section 11 – Gear and Equipment Minimum Patrol Equipment
CSOP COVER PAGE/INDEX
Club Contact Information - CSOP
Section Number: 1- Patrol Operations
Version Number: 1.1
Effective Date: 1 August 2020
Review Date: 1 September Annually
Document Owner: President
1.0 PURPOSE
This procedure outlines the Emergency contact details for relevant agencies
and/or club members local to Ōrewa and the process to update and check these
each season.
2.0 SCOPE
Lifeguards, Members, Club Management Officials
3.0 REQUIREMENTS
N/A
4.0 PROCEDURES
4.1 Clubs should review their emergency contact sheet (above) annually before each
patrol season, no later than 1 October annually.
4.2 Review Local Contact numbers to ensure that they are current
4.3 SAR Squad Contact details need to be updated every 3 months for active Callout
Squads.
4.4 Details must be emailed to the Regional Lifesaving Manager.
4.5 Once updated, print off the Emergency Contact Sheet and place near the Phone in the
Patrol Tower before the start of the season.
CSOP
1. CLUB CONTACT INFORMATION – ŌREWA
5.0 EMERGENCY CONTACT INFORMATION
When reporting an incident give: POSITION, PROBLEM, PEOPLE, PROGRESS, ASSISTANCE
REQUIRED
Rescue Network :Call
Who When to contact Phone Number
Sign
Notify an incident
Request support: (Police, 0800 SAVE LIFE
Ambulance, Fire, Coastguard
etc.)
SurfCom Operator “SURFCOM”
Callout Squad Activation
Notify of beach closures
Contact Council or Rangers (0800 7283 5433)
Pollution Response
Peer Support requests
0800 SAVE LIFE
Major Incident Support
Insufficient Patrol Equipment
Lead Duty Officer “ALPHA 1”
Insufficient Patrol Members
Miscellaneous Queries
Peer Support requests (0800 7283 5433)
Club Lifesaving Insufficient Patrol Equipment
Officer Club Issues
6.0 CLUB EMERGENCY CALL OUT SQUAD CONTACT INFORMATION
When reporting an incident give: POSITION, PROBLEM, PEOPLE, PROGRESS, ASSISTANCE
REQUIRED
Distance Response in
Contact 1 in minutes
SAR Squad Members Contact 2 (local)
(emergency) kilometers
Tom Onley 022 369 2401
Bryce Pearce 021 385 116
Benny Larsen 021 722 542
Chris McCathny 021 0273 3154
Conan Willis 027 289 9576
Daniel Cassidy 021 646 713
Dawie Bester 021 964 147
Faron Turner 021 620 578
CSOP
1. CLUB CONTACT INFORMATION – ŌREWA
Mark Fergus 021 190 7516
Mark McCarthny 021 295 0926
Eddie Marukore-Gapes
Sam Reinen 021 107 9431
Shane Burke 027 435 9430
Tom Burgess 021 082 81133
Trevor Keinzley 027 491 5743
Club Contact Information - CSOP
Section Number: 5
Version Number: 1.1
Effective Date: 1 August 2020
Review Date: 1 September Annually
Document Owner: President
1.0 PURPOSE
This procedure outlines the contact details for key club roles at Ōrewa and the
process to update and check these each season.
2.0 SCOPE
Lifeguards, Members, Club Management Officials
3.0 REQUIREMENTS
N/A
4.0 PROCEDURES
4.1 At the conclusion of the Club’s Annual General Meeting, Club Roles including Contact
information (contact mobile and email addresses) need to be updated into the CRM
data base as soon as practicable and no later than 1 October annually, as delegated
by the Club Committee. See CRM user guide – Club Roles.
4.2 Notify Regional SLSNZ Office of any changes to personal or contact information.
CSOP
1. CLUB CONTACT INFORMATION – ŌREWA
5.0 CLUB CONTACT INFORMATION
Club House Phone Number: 09 426 5058
Club Website Address: www.mhvls.com
Club Email: www.orewasurfclub.co.nz
Club Address (mailing): PO Box 109, Orewa
Club address (physical): 275 Hibiscus Coast Highway, Orewa
Club Position Name Phone Email
President John Chapman 021 708 818 john@stratafunding.co.nz
Chairperson Faron Turner 021 620578 faron_turner@xtra.co.nz
Secretary Shane Burke 027 435 9430 tracyandshane29@gmail.com
Director of Finance vacant
Chair of Life Saving Tom Burgess 02108281133 tom_d_burgess@hotmail.com
Chair of Surf Sports Stu Price 0275 903386 stuart.price@electrix.co.nz
Chair of Junior Surf Renee Beckett 021 612025 Reneecbeckett@gmail.com
Chair of Building Zane Taylor 027 5890210 zane_taylor@hotmail.com
Chair of Membership Nicky Lafferty 021 2558662 nicklaff99@gmail.com
Fundraising/Sponsorship Andrea May 021 1701838 andreamay47@yahoo.co.nz
Regional Staff
Chief Executive Officer Matt Williams 021 507 141 Matt.williams@lifesaving.org.nz
Executive Assistant Debra Kemp 021 507 853 Debra.Kemp@lifesaving.org.nz
Jo Flagan –
Head of Corporate Services Oslawskyj 021 630 034 Jo.Flagan-Oslawskyj@lifesaving.org.nz
Finance Manager Vorng Nhem 021 202 1121 Vorng.nhem@lifesaving.org.nz
Funding & Grants Manager Barbara Leyland 021 507 140 Barbara.leyland@lifesaving.org.nz
Head of Member Services Daniel Gerrard 021 507 101 Daniel.Gerrard@lifesaving.org.nz
Manager—Junior & Surf Sports
Zac Franich 021 508 688 Zac.franich@lifesaving.org.nz
Development
Manager - People, Club & Culture Tara Coe 021 507 967 Tara.coe@lifesaving.org.nz
Events Coordinator Donal Dray-Hogg 021 813 090 Donal.drayhogg@lifesaving.org.nz
Operations Manager Alan Gibson 021 507 144 Alan.gibson@lifesaving.org.nz
Lifesaving Manager Ari Peach 027 670 0383 Ari.peach@lifesaving.org.nz
Community Education Manager Pia Harpour 021 507 510 Pia.harpour@lifesaving.org.nz
Search and Rescue Supervisor John-Michael S 021 024 27845 John-
Michael.Swannix@lifesaving.org.nz
Patrol Operations Supervisor Lauren Williams 021 255 44 98 Lauren.Williams@lifesaving.org.nz
Paid Lifeguard Supervisor Ollie Irwin 021 507 142 Ollie.irwin@lifesaving.org.nz
Training Supervisor Joel Ibbs 021 022 14393 Joel.ibbs@lifesaving.org.nz
CSOP
1. CLUB CONTACT INFORMATION – ŌREWA
Club Patrol Area - CSOP
Section Number: 1 – Patrol Operations
Version Number: 1.1
Effective Date: 1 August 2020
Review Date: +1 years past “effective date”
Document Owner: Club Captain
1.0 PURPOSE
This outlines the Patrol Area for Ōrewa.
2.0 SCOPE
Lifeguards, Members, Club Management Officials, Surf Lifesaving New Zealand, Surf Lifesaving
Northern Region
3.0 REQUIREMENTS
N/A
4.0 CLUB PATROL AREA
4.1 PRIMARY PATROLLING AREA
From (landmark/street name): Beach Road
To (landmark/street name): Riverside Road
Club Patrol Season:
Commencement Date: Saturday 24th October 2020
Completion: Date Monday 5th April 2021
Area Minimum Patrol Season:
Commencement: Date Saturday 24th October 2020
Completion: Date Monday 5th April 2021
CSOP
2 – CLUB PATROL AREA CSOP –ŌREWA
4.2 SECONDARY PATROLLING AREA
(if applicable)
Venue (beach name): Wenderholm
Patrol type (base, outpost,
Satellite
satellite):
Frequency secondary area to be Weekends – Saturday 12th December 2020 – Sunday
covered: 17th January 2021
4.3 MINIMUM PATROL TIMES
Area minimums (set by Orewa SLSC - Lifesaving Committees)
Located on Orewa SLSC Website – Click Here
Club extension to minimum patrol times: (Optional)
Option if a Club wants to set standard minimum patrol times in extension to the area minimum for the
shoulder and peak seasons.
(Example: 5pm minimum finish time for the whole season, or 10am minimum start time etc.)
CSOP
2 – CLUB PATROL AREA CSOP –ŌREWA
4.3 AREA MAP
CSOP
2 – CLUB PATROL AREA CSOP –ŌREWA
4.4 SCHEMATIC PLAN OF BEACH
Ōrewa/Hatfield’s
CSOP
2 – CLUB PATROL AREA CSOP –ŌREWAŌrewa – North End Only
Ōrewa – South End Only
CSOP
2 – CLUB PATROL AREA CSOP –ŌREWAWenderholm Regional Park
CSOP
2 – CLUB PATROL AREA CSOP –ŌREWAClub Minimum Patrol Equipment - CSOP
Section Number – 1 – Patrol Operations
Version Number: 1.1
Effective Date: 1 August 2020
Review Date: By 1 October Annually
Document Owner: Club Captain
1.0 PURPOSE
This outlines the minimum Patrol Equipment required for Ōrewa to operate at.
2.0 SCOPE
Lifeguards, Members, Club Management Officials, Surf Lifesaving New Zealand & Surf Life Saving
Northern Region
3.0 REQUIREMENTS
N/A
4.0 PROCEDURES
4.1 Clubs need to have ready and available, minimum patrol equipment that
meets the specifications of SLSNZ.
4.2 Complete a stock take of the club patrol equipment annually and replace or
purchase new equipment as and when required.
4.3 Update the Club Minimum Patrol Equipment list to detail what equipment
will be made available for patrol operations.
Minimum equipment: Patrol Base Check
SLSNZ documentation - forms & POM
3 Rescue tubes (SLSNZ approved)
1 pair of binoculars
3 pairs of swim fins
Stocked first aid kit
3 radios & aqua bags (water proof radio bag)
Portable oxygen kit
Patrol flags (Beach, Clubhouse & BP) (If running a Base or Outpost
Patrol)
Portable Stretcher
Patrol signage
Rescue board
Telephone
CSOP
3 – CLUB MINIMUM PATROL EQUIPMENT CSOP – ŌREWARecommended equipment:
Automated External Defibrillator (AED)
IRB (that meets SLSNZ regulations) (If running a Base or Outpost
Patrol)
3 lifejackets (PFD)
2 Helmets (correct fitting sizes to fit the operator & crew)
ATV (correct fitting helmets sizes to fit all travelling in the ATV)
*Please note: The 3-rescue tube minimum does not include those in IRBs or hung on flags.
Minimum contents of portable first aid kit and first aid room/treatment facility contents are in Appendix
2
CSOP
3 – CLUB MINIMUM PATROL EQUIPMENT CSOP – ŌREWAClub Patrol Season - CSOP
Section Number: 1- Patrol Operations
Version Number: 1.1
Effective Date: 1 August 2020
Review Date: 1 September Annually
Document Owner: Club Captain
1.0 PURPOSE
This outlines the Patrol Season for Ōrewa.
2.0 SCOPE
Lifeguards, Members, Club Management Officials, Surf Lifesaving New Zealand & Surf Life Saving
Northern Region
3.0 REQUIREMENTS
N/A
4.0 PROCEDURES
Each season, clubs are required to set the patrol season for their club.
4.1 Review previous seasons headcounts, calendar dates and community needs to
ascertain what the appropriate season length is.
4.2 Clubs are to work with other Club Officials, Local Lifesaving Committees and
SLSNZ/SLSNR Staff to complete the required CSOPs – no later than 1st October.
5.0 CLUB PATROL SEASON
5.1 Ōrewa Minimum Patrol Times
Month Start Time Finish Time
24th October – 5th April 1200 1700
4 - CLUB PATROL SEASON – ŌREWA -Local Bylaws - CSOP
Section 5 – Information, Communication, Technology
Version Number: 1.1
Effective Date: 1 August 2020
Review Date: 1 August 2021
Document Owner: Club Captain/Lifesaving Director
1.0 PURPOSE
This outlines the local by laws in place at Ōrewa that Ōrewa Surf Life Saving
Club and its members need to be aware of.
2.0 SCOPE
Lifeguards, Members, Club Management Officials, Surf Lifesaving New Zealand & Surf Life Saving
Northern Region.
3.0 REQUIREMENTS
N/A
4.0 PROCEDURES
Check the local area and district council websites for bylaws relating to the beach.
5.0 LOCAL BYLAWS
The local bylaws for Ōrewa are
Local Bylaw/Maritime Law Impact on SLS Monitoring/Enforcing Role of SLS Service
Service
Powered craft exclusion No impact Club role is to monitor. If any breaches, club
zone within 500m of patrol to contact SurfCom.
beach
Liquor ban No impact The club role is to monitor. If there are any
breaches, the club patrol is to contact SurfCom
Vehicles on beach No impact The club role is to monitor. If there are any
breaches, the club patrol is to contact SurfCom
Animals on beach (dogs No impact The club role is to monitor. If there are any
etc) breaches, the club patrol is to contact SurfCom
CSOP
5 – LOCAL BYLAW CSOP – ŌREWAClub Hazard Register - CSOP
Section 5 – Information, Communication, Technology
Version Number: 1.1
Effective Date: 1 August 2020
Review Date: 1 August 2021
Document Owner: Club Captain/Lifesaving Director
1.0 PURPOSE
This outlines the local hazards at Ōrewa that the members need to be aware of.
2.0 SCOPE
Lifeguards, Members, Club Management Officials, Surf Lifesaving New Zealand & Surf Life Saving
Northern Region.
3.0 REQUIREMENTS
N/A
4.0 PROCEDURES
Clubs should review their club hazard register or more frequently if their Club H&S policy indicates
this.
5.0 SPECIFIC DANGERS & HAZARDS LOCAL KNOWLEDGE
In all of the below situations, the Patrol Captain on the day is responsible for allocating rescue
resources as they see fit. If you are not sure of what to do, particularly junior members, please consult
with the Patrol Captain, or other senior lifeguards.
CSOP
6 – CLUB LOCAL HAZARDS REGISTER CSOP – ŌREWAHazard Identification and Analysis Action
Hazard/ Task Location Risk Significant Controls Required (incl existing) Risk Person Monitoring Review &
Score. Score Responsibl Required Audit
with no (Yes/ No) (Eliminate, Substitute, Isolate, Engineering after e
controls controls, Admin controls, PPE) control (Who & (Who &
s When) When)
Orewa/Wenderholm
Orewa 1km South of 10.0 Yes Signage erected prior to high tide and 3.0 PC and Lifesaving Lifesaving
Estuary Clubhouse preventative warnings issued for VPC Committee committee
“Daily Rip swimmers and families present (PA’s). - monthly and Orewa
Tide” Grid A2 / Mobile patrol on ATV or IRB for Board
Strong rips B2 inspection on every outgoing tides and Monthly –
on outgoing close watch from Operations Room H&S
tide, often between 1/2 – 3 hours after high tides.
used by
members of
caravan park
Windsurfers Entire Beach 4.0 No Place buoys around patrolled area to 1.0 PC and Lifesaving Lifesaving
and Kite 200 metres from shore to denote safe VPC Committee committee
Surfers Grid A2–4 / swimming areas. - monthly and Orewa
a) swimmers B2-3 Constant IRB patrols of flagged area and Board Mont
in patrolled education of windsurfers who enter the hly – H&S
area, and area regarding navigation rules i.e. Must
slow down to 5 knots within 200m of
b) risk of shore or 50 metres of any swimmers.
collisions Instruct them not to enter the patrolled
between area at all.
each
6–
CLU
B
LOC
AL
HAZCSOP ARDS REGISTER CSOP – ŌREWA
other. Particu Also indicate a safe area to
larly launch. Depending on the wind direction
prevalent they often launch in such a manner they
during strong have to cross through the flagged area.
easterly Encourage windsurfers to launch further
winds. up the beach to avoid this area or turn
early.
c) Self with Remember, we have no legal authority
off shore to enforce the navigation rules. If
winds and windsurfers are continually endangering
equipment swimmers contact Harbour Master or
failure Orewa Police for assistance
(via Surfcom)
Boats and Entire Beach 8.0 No As for windsurfers above. 4.0 PC and Lifesaving Lifesaving
Personal Educate regarding navigation rules. VPC Committee committee
Watercraft Grid A2–5 / Advise riders to launch at Acess/ski - monthly and Orewa
a) hazard to B2-5 lane, to north of clubhouse, and remain Board Mont
swimmers, 200 metres from shore. hly – H&S
particularly
patrolled
area.
b) Self with
off shore
winds and
equipment
failure
Off Shore Entire Beach 12.0 Yes Signage erected with warnings and 6.0 PC and Lifesaving Lifesaving
Winds Orewa, Hatfeil preventative warnings issued for VPC Committee committee
Hazard to sw ds and Wende swimmers and families present (PA’s). - monthly and Orewa
immers, rholm Rescue response with Board or an IRB,
floatation
6 – CLUB LOCAL HAZARDS REGISTER CSOP – ŌREWA
CSOPusers and Grid A2–5 / dependent on object, speed and Board Mont
beach goers B2-5 distance blown offshore. hly – H&S
(Boats, Grid A8 and
Kayaks, B7
balls… etc)
Roads / Orewa 9.0 Yes If injuries are reported, notify 6.0 PC and Lifesaving Lifesaving
Carparks Reserve ambulance control immediately (111). If VPC Committee committee
In the event parking area, there are fuel leaks or fire hazards, Fire - monthly and Orewa
of injury car main road. control (111) to be alerted. Police are to Board Mont
accidents, Grid A2–4 be notified to attend the accident scene. hly – H&S
the Surf Club Treat injuries as per normal first aid
is likely to be practices. Cordon off area with spare
called for guards to keep onlookers at a safe
assistance. distance, and provide ready access for
emergency vehicles.
Wenderholm Mouth of 10.0 Yes On rostered summer days (as per 3.0 PC and Lifesaving Lifesaving
Regional Park Puhoi River. Lifesaving Service Agreements), or as VPC Committee committee
and “Daily Rip requested by Regional Park rangers, a - monthly and Orewa
Puhoi River Tide” minimum of two patrol members are to Board Mont
be sent to patrol Wenderholm Beach. A hly – H&S
Strong rip mobile tower is present at the beach,
hazard on and rangers will move it into position
outgoing upon request.
tide. This Take an IRB around to the beach, if
area is often required either by sea, or on days of
frequented inclement weather, IRB to be taken on
by bus loads trailer by road, as there is a serious risk
of migrants, of capsize while travelling
who are to Wenderholm by sea in rough
weather.
6 – CLUB LOCAL HAZARDS REGISTER CSOP – ŌREWA
CSOPoften poor If travelling by sea, be aware of reefs
swimmers. extending from Hatfield’s Beach
and Waiwera Island, which are covered
at low tide, but shallow enough to be a
hazard. Give both areas a wide berth
when travelling.
Patrol members to take radios, first aid
kit, rescue tubes and fins, plus sun
protection to Wenderholm. Patrol
captain to rotate staff regularly, by car.
Training to be continued this year for
park staff, to perform rescue work in
emergencies.
Large groups Entire beach. 12.0 Yes Both mobile towers to be utilized at 6.0 PC and Lifesaving Lifesaving
of swimmers secondary flagged areas as listed in VPC Committee committee
Grid A2–5 / 2.2a above. - monthly and Orewa
On warm B2-5 One tower and flags to “Arundel Board Mont
sunny days Reserve” if required, and the other to hly – H&S
thousands of “Marine View”. This allows three
swimmers patrolled areas, including our primary
descend on location directly in front of club. Two
Orewa guards to patrol in each tower, with
Beach. radio comms, first aid and rescue
Special care boards at all times.
is needed to Regular patrols on ATV or IRB to
patrol such determine if tower placement needs to
large be changed.
numbers.
Special
events also
attract large
numbers.
6–
CLU
B
LOC
AL
HAZCSOP ARDS REGISTER CSOP – ŌREWA
Junior Surf Club House, 6.0 Yes Patrol Captain to liaise early with Junior 5.0 Junior Surf Junior Surf Junior Surf
Trainings Sundays 1030am Coordinator. When Juniors are in the water as Coordinator, Committee Committee,
to 1200pm. many patrolling members as possible to be Junior Surf and Lifesaving
Junior days, Grid A2–3 / B2- at waters edge with rescue tubes and fins Chairperson, Lifesaving committee
each Sunday 3 (including patrol 9 – refreshed parent lifeguards). PC and VPC Committee - and Orewa
attracts over All members to be briefed to watch for signs of monthly Board Monthly
300 Juniors of children in danger. – H&S
various Junior Coordinator will ensure capable parents in
swimming skills, water with children and that a safe ratio of
aged 3 yrs to 14 parents to children is maintained dependent on
years utilising cr state of surf.
aft and An IRB will be in water and patrolling at all times
swimming. with competent crew. No Juniors in boat, while
others groups are still in the water. Ultimately
This presents the Patrol Captain has responsibility for the
special problems safety of the children. If he/she has any concerns
each weekend. regarding unsafe practices, they are to be
addressed.
Bio-hazards During first 9.0 Yes Gloves are to be worn during all first aid 6.0 Junior Junior Surf Junior Surf
(Body fluids aid, CPR proceedings. Masks and resuscitation Surf Committee Committee,
and Polluted procedures bags to be available and used at CPR Coordinat , Senior Sports
water) and swimming procedures. Guards to be educated by or, Junior Sports Committee,
Lifeguards in the Ocean Patrol Captains as to use of these items Surf Committee Lifesaving
are at risk and kept up to date. Chairpers and committee
from Rescue tubes to contain personal on, Lifesaving and Orewa
diseases protection kits in yellow bag at end of Coaches, Committee Board Mont
transmitted tube. Blood spills are to be dealt with Senior - monthly hly – H&S
through immediately and disinfected. Sports, PC
contacts with Adhere to “Safeswim” guidelines as and VPC
body fluids communicated by SLSNR and ARC
and polluted
ocean water.
6 – CLUB LOCAL HAZARDS REGISTER CSOP – ŌREWA
CSOPATV Rescue Patrol Hours 9.0 Yes Only to be used with permission of 5.0 PC and Lifesaving Lifesaving
vehicle patrol captain, by those who have a VPC Committee committee
Grid A2–4 current restricted or full motor vehicle - monthly and Orewa
The ATV license. Board Mont
Rescue ATV to be driven at all times in a safe hly – H&S
vehicle has and responsible manner with all
the potential passengers in seatbelts and in
to be a accordance with
serious the manufactures guidelines (including
hazard when helmets). Speeding is not justified
driven, both unless in an emergency. ATV is to be
to the driver driven in such a way as to leave a wide
and to the gap between persons using the beach
public and the ATV.
The ATV is not to be parked, or left
unattended, on a sloping surface as this
may result in a rollover or vehicle
runaway.
6 – CLUB LOCAL HAZARDS REGISTER CSOP – ŌREWA
CSOP6– CLU B LOC AL HAZ ARD S REG IST ER CSO P– ŌRE WA
CSOP
Season 2020-21
Section B
Orewa SLSC
Surf Life Saving New Zealand Pelorus Trust Sports House, 93 Hutt Park Road, Seaview, Lower Hutt, Wellington 5010
PO Box 39129, Wellington Mail Centre, Lower Hutt 5045. www.surflifesaving.org.nz8.0 SLSNZ SEARCH AND RESCUE OPERATIONS OVERVIEW As well as patrolling New Zealand beaches, clubs and callout squads support the emergency services in various other ways. It is important that club members and external agencies understand how, where and when SLSNZ can assist them. For incidents that occur during patrolling hours, surf lifeguards are still responsible for the flagged area. SLSNZ operates in the inshore coastal environment and other inland waterways (e.g. Lakes, rivers, harbours). Offshore and night operations have an increased risk, and therefore require added safety measures to be taken. Surf lifeguards also work in remote locations, on-land, and at special events and incidents in either an emergency-response, standby, community education or public relations capacity. Responding to incidents after-hours or out-of-season is additional to SLSNZs lifeguard services, and is only provided on an “as available” basis. CLUB AND CENTRALISED CALLOUT SQUADS Accreditation is required annually and achieved by submitting a POM-B. The POM-B must list the names, contact numbers, qualifications, availability of callout squad members and detail any location-specific standard operating procedures (SOPs). Patrol support members who can help with call-out should be listed, but clearly identified as support personnel only. The minimum age for surf lifeguards attached to callout squads is 18 years. Callout Squads must ensure a senior lifeguard aged 18 or over is present (or available by cell phone/radio) to give advice and operational support during an incident. RIGHT TO REFUSE TASKING Surf lifeguards have the right to refuse tasking if they are concerned about safety, they do not have the capacity to respond, or if they are in any doubt about their ability to carry out the task.
8.1 CALLOUT SQUAD ACTIVATION
Orewa SLSC ECOS is activated by ‘RESCUE RESCUE RESCUE’ call made over the radio network
and/or SMS message and/or phone call from SurfCom.
8.2 CALLOUT SQUAD KEY CONTACTS
Club Position Name Cell Phone Alternative Ph.
tomo@northernaren
Callout Squad Coordinator Tom Onley 0223692401
a.co.nz
markjohn@ihug.co.
Callout Squad Equipment Officer Mark Johnson 027 482 9572
nz
lifesaving@orewasu
Club Captain Tom Burgess 021 08281133
rfclub.co.nz
SurfCom On Call 24/7 0800 SAVE LIFE 0800 SAVE LIFE
Regional SLS Duty Officer Alpha 1 0800 SAVE LIFE 0800 SAVE LIFE
Local Police SAR Coordinator Via SurfCom 0800 SAVE LIFE 0800 SAVE LIFE
0800 SAVE LIFE 0800 SAVE LIFE
Delta 1/Peer Supporter
CRITICAL INCIDENT STRESS
EAP Services
DEBRIEFING (CISD) 0800 EAP NOW 0800 EAP NOW
Allan Mundy
027 245 2660 027 245 26609.1 CALLOUT RESPONSE AREA MAP
9.2 ESTIMATED RESPONSE TIMES
Estimated Response
Grid Estimated Response
Location Time
Reference Time (After-hours)
(During Patrol Hours)
Red Beach A3 5 Mins (IRB)
Army Bay F3 25 Mins (IRB)
Stanmore Bay C1/D1 10 Mins (IRB)
Fishermans Cove E3 20 Mins (IRB)
Manly Beach D2 15 Mins (IRB) N/A – dependant on
Wenderholm B7 15 Mins (IRB) resources on scene.
Hatfields Beach A5 8 Mins (IRB)
Waiwera Beach B6 12 Mins (IRB)
Saddle Island C8 25 Mins (IRB)
Sullivan’s Bay B8 25 Mins (IRB)10.0 SLSNZ SAR RISK MANAGEMENT PROCEDURES
10.1 SLSNZ SAR RISK MANAGEMENT MATRIX TOOL
(Example only DO NOT USE) Use the ones in your club SAR folder
Name of Marine SAR Coordinator/Duty Officer
Name of IRB Driver
Name and # of Incident
Date
Time
Hours
Hazard Low Risk Pts Moderate Risk PTS High Risk Pts Total
People (Suggested Values)
Skipper / Crew Mostly Mostly
Mostly
Experience / 0 Op crew > 50 10 Op crew > 10 20
Senior Op crew
Training hrs hrs
Skipper / Crew
Most Crew in Most Crew in Most Crew in
Currency (Drills 0 15 25
last month last 6 months last 12 months
completed)
Skipper / Crew Most Good Most Fair Health Most Poor
Health / Rest Health and 0 and/or some 15 Health and / or 50
Fatigue proper rest signs of fatigue serious Fatigue
Crew will be
Personal Crew is well stretched in Conditions No
Protection kitted out for 0 these conditions 20 exceed the kit Go
equipment (kit) the conditions with their the crew have 100
current kit
Vessel (Suggested Values)
The conditions The conditions
Within Vessel No
stretch the exceed the
Vessel Capability and crew 0 20 Go
Vessels and Vessel or crew
capability 100
crews capability capability
Good in all Some Blind
Communications 0 15 Poor Comms 25
areas Spots expected
Task (Suggested Values)
Moderate Gain
High Gain from Low Gain from
Gain from
responding to 0 10 responding to 20
responding to
the incident the incident
the incident
Incident
occurred under Incident
Incident 1 hr but less occurred over 5
Whole of Mission
occurred under 0 than 5 hrs 10 hrs (recovery 25
(Survivability)
1 hr (recovery rather than
rather than rescue)
rescue)
Simple tasks Complex Tasks
Search using current using current Complex Tasks
0 10 20
Complexity known known new technology
technology technology
Environment (Suggested Values)
Weather over Adverse Current very
Good, Calm
Operational 0 Weather and 15 bad Weather 50
weather
Period changeable and forecast
Areas for refuge if
weather or other
Good 0 Some 15 None 30
conditions turns
bad
Crew Partially Crew Not
Crew trained in
Night Operations 0 trained in Night 15 trained in night 25
Night Ops
Ops OpsFair using Bad even using
Visibility Night or
Good 0 equipment on- 15 equipment on 50
Day
board Board
Objective Hazards No Hazards in Some Hazards Many Hazards
0 15 25
(Reefs, rocks etc.) the area in the area in the area
Some Crew Crew Not
Crew Familiar
Area Familiarity 0 Familiar with 15 Familiar with 25
with the Area
the Area area
Concerns
Tide Affect No Issue’s 0 Some Concerns 15 50
Operationally
Bar Crossing Very Some
0 15 No experience 50
experience Experienced Experience
Bar Crossing
Safe 0 Difficult 20 Unsafe to Cross 50
State
Additional Circumstances (Suggested Values)
Score
Total Calculated Risk Assessment
=
Overall Risk Assessment Name / Signature Date / Time
Low Risk = 0 - 75
Moderate Risk = 76 – 265
High Risk = Greater than 265 - 540
Extreme Caution = Greater than 540 consideration to
NOT GO
Unacceptable Caution = any NO GO selections DO
NOT GO
Final Decision (how are you going to manage the risk)
Use of the Risk Management Matrix Tool
This tool will help you understand and manage risk before deployment, and can be used
during an operation if circumstances change. SLSCs often works in conditions that are
adverse and involve varying degrees of risk. It is the IRB Driver’s responsibility working with
his crew to identify this risk, quantify the level of risk and then manage it before launching
and during an operation.
The following areas need to be addressed when considering risk management and then
reassessed as and when the situation changes. The task
The vessels capability
The crew capability and training
The environment and conditions
All SAR operations involve several team members, with varying level of confidence and
experience. By applying the risk management tool to any incident, you can eliminate
excessive risk, protect your team members and ensure they are comfortable with the task
before deployment.
People
Is your team capable of completing the task? Factors to consider include experience, fatigue,
training and PPE worn.
Vessel
Are the vessel and crew capable of completing the task? Factors to consider include: swell,
wind and tide during the incident, and critically what conditions are forecast. The vessels
capabilities in the conditions should also be considered.
Task
Risk vs Benefit. Is the operation time-critical or not: ‘Swimmer caught in rip current, poor
swimmer’ vs ‘Person likely deceased’. Some information may not be known until you are on
scene. However, a risk assessment allows you to calculate the risk involved in the task.
Environment
Consider the environment you will be working in. This includes the weather, wind, swell, tide
and bar conditions. It also takes into consideration many other factors like the visibility,
sunset (and potentially night ops), area familiarity and places of refuge if required.
Additional Circumstances
Are any other factors you may not have considered? These need to be listed and scored.
Managing the Risk
For each section i.e. people, vessel, task and environment put a total score in the
total column for each line.
Use the ‘Totaled Calculated Risk Assessment’. Add all scores and fill your score in the
green/amber/red box.
Final decision:
- Looking at your final score is it safe for the crew to go?
- If its amber or red is there anything you can do to reduce the risk? (Apart from
changing the scores!)
- Even on a green score is there anything that you should do to reduce risk to the
crew?
NO GO means ‘NO GO!’
If any of the lines in the risk assessment have a ‘NO GO’ then unless you can make a change
to the circumstances that led you to pick this option, it stays NO GO. If you cannot change
the circumstances you must advise the tasking agency or the DPA or other Coastguard
personnel that you are unable to undertake this operation due to its unacceptable level of
risk.10.2 SPECIFIC HAZARDS RELATING TO CALL-OUT
Responding to incidents after-hours can present additional hazards to Surf Lifeguards. Identified hazards and management strategies specific to
the Callout Squad’s location should be listed below:
Hazard Identification and Analysis Action
Hazard/ Task Location Risk Score. Significant Controls Required (include existing) Risk Person Monitoring Review &
with no Score Responsible Required Audit
controls (Yes/ No) (Eliminate, Substitute, Isolate, Engineering after
controls, Admin controls, PPE) controls (Who & (Who & When)
When)
Orewa Estuary 1km South of 10.0 Yes Signage erected prior to high tide and 3.0 PC and Lifesaving Lifesaving
Clubhouse preventative warnings issued for swimmers VPC Committee - committee
“Daily Rip and families present (PA’s). monthly and Orewa
Tide” Grid A2 / B2 Mobile patrol on ATV or IRB for inspection Board
on every outgoing tides and close watch Monthly –
from Operations Room between 1/2 – 3 H&S
hours after high tides.
Windsurfers Entire Beach 4.0 No Place buoys around patrolled area to 1.0 PC and Lifesaving Lifesaving
and Kite 200 metres from shore to denote safe VPC Committee - committee
Surfers Grid A2–4 / swimming areas. monthly and Orewa
B2-3 Constant IRB patrols of flagged area and Board
education of windsurfers who enter the area Monthly –
regarding navigation rules i.e. Must slow H&S
down to 5 knots within 200m of shore or
50 metres of any swimmers. Instruct them
not to enter the patrolled area at all.
Also indicate a safe area to launch.
Depending on the wind direction they often
launch in such a manner they have to cross
through the flagged area. Encourage
windsurfers to launch further up the beach
to avoid this area or turn early.
Remember, we have no legal authority to
enforce the navigation rules. If windsurfersare continually endangering swimmers
contact Harbour Master or Orewa Police for
assistance (via Surfcom)
Boats and Entire Beach 8.0 No As for windsurfers above. 4.0 PC and Lifesaving Lifesaving
Personal Educate regarding navigation rules. VPC Committee - committee
Watercraft Grid A2–5 / Advise riders to launch at Acess/ski lane, to monthly and Orewa
B2-5 north of clubhouse, and remain Board
200 metres from shore. Monthly –
H&S
Off Shore Entire Beach 12.0 Yes Signage erected with warnings and 6.0 PC and Lifesaving Lifesaving
Winds Orewa, Hatfeild preventative warnings issued for swimmers VPC Committee - committee
s and Wenderh and families present (PA’s). Rescue monthly and Orewa
olm response with Board or an IRB, dependent Board
Grid A2–5 / on object, speed and distance blown Monthly –
B2-5 offshore. H&S
Grid A8 and
B7
Roads / Orewa Reserve 9.0 Yes If injuries are reported, notify ambulance 6.0 PC and Lifesaving Lifesaving
Carparks parking area, control immediately (111). If there are fuel VPC Committee - committee
main road. leaks or fire hazards, Fire control (111) to monthly and Orewa
be alerted. Police are to be notified to attend Board
Grid A2–4 the accident scene. Treat injuries as per Monthly –
normal first aid practices. Cordon off area H&S
with spare guards to keep onlookers at a
safe distance, and provide ready access for
emergency vehicles.
Wenderholm R Mouth 10.0 Yes On rostered summer days (as per Lifesaving 3.0 PC and Lifesaving Lifesaving
egional of Puhoi River. Service Agreements), or as requested by VPC Committee - committee
Park and “Daily Rip Regional Park rangers, a minimum of two monthly and Orewa
Puhoi River Tide” patrol members are to be sent to Board
patrol Wenderholm Beach. A mobile tower ispresent at the beach, and rangers will move Monthly –
it into position upon request. H&S
Take an IRB around to the beach, if required
either by sea, or on days of inclement
weather, IRB to be taken on trailer by road,
as there is a serious risk of capsize while
travelling to Wenderholm by sea in rough
weather.
If travelling by sea, be aware of reefs
extending from Hatfields Beach
and Waiwera Island, which are covered at
low tide, but shallow enough to be a hazard.
Give both areas a wide berth when
travelling.
Patrol members to take radios, first aid kit,
rescue tubes and fins, plus sun protection
to Wenderholm. Patrol captain to rotate staff
regularly, by car.
Training to be continued this year for park
staff, to perform rescue work in
emergencies.
Large groups Entire beach. 12.0 Yes Both mobile towers to be utilized at 6.0 PC and Lifesaving Lifesaving
of swimmers secondary flagged areas as listed in 2.2a VPC Committee - committee
Grid A2–5 / above. monthly and Orewa
B2-5 One tower and flags to “Arundel Board
Reserve” if required, and the other to Monthly –
“Marine View”. This allows three patrolled H&S
areas, including our primary location directly
in front of club. Two guards to patrol in each
tower, with radio comms, first aid and
rescue boards at all times.
Regular patrols on ATV or IRB to determine
if tower placement needs to be changed.
Junior Surf Club House, 6.0 Yes Patrol Captain to liaise early with Junior 5.0 Junior Surf Junior Surf Junior Surf
Trainings Coordinator. When Juniors are in the water Coordinator, Committee Committee,Sundays as many patrolling members as possible to Junior Surf and Lifesaving
1030am to be at waters edge with rescue tubes and Chairperson, Lifesaving committee
1200pm. fins. All members to be briefed to watch for PC and VPC Committee - and Orewa
monthly Board Monthly
signs of children in danger.
– H&S
Grid A2–3 / Junior Coordinator will ensure capable
B2-3 parents in water with children and that a
safe ratio of parents to children is
maintained dependent on state of surf. An
IRB will be in water and patrolling at all
times with competent crew. No Juniors in
boat, while others groups are still in the
water. Ultimately the Patrol Captain has
responsibility for the safety of the children.
If he/she has any concerns regarding unsafe
practices, they are to be addressed
immediately.
ATV Rescue Patrol Hours 9.0 Yes Only to be used with permission of patrol 6.0 Junior Surf Junior Surf Junior Surf
vehicle captain, by those who have a Coordinato Committee, Committee,
Grid A2–4 current restricted or full motor vehicle r, Junior Senior Sports
license. Surf Sports Committee,
ATV to be driven at all times in a safe and Chairperso Committee Lifesaving
responsible manner with all passengers in n, and committee
seatbelts and in accordance with the Coaches, Lifesaving and Orewa
manufactures guidelines. Speeding is not Senior Committee - Board
justified unless in an emergency. ATV is to Sports, PC monthly Monthly –
be driven in such a way as to leave a wide and VPC H&S
gap between persons using the beach and
the ATV.
The ATV is not to be parked, or left
unattended, on a sloping surface as this
may result in a rollover or vehicle
runaway.10.3 SLSNZ INCIDENT AND INJURY NOTIFICATION FLOW CHART
Incident Occurs
After First Aid -
Complete Near Miss?
SLSNZ Incident Form YES INJURY NO In slightly different circumstances, could serious
Notifiable Event?
SLSNZ Patient Form harm or death have resulted?
(for
Did‘*serious’ first aids
the patient/s only)
receive
follow up medical NO
treatment by a doctor,
ambulance or hospital? NO YES
No further action
required Complete a SLSNZ Incident Form
YES Record the incident in the Club H&S
register
NO
Report the incident to the Club H&S
NO Officer or Chairperson
Report the incident to the SLSNZ’s
Was the patient/s YES Regional Manager & Health, Safety,
admitted to hospital? Wellbeing and Risk Manager.
NB. If you are unsure whether an incident is
Were the patient’s notifiable or not, for advise contact
injuries caused by ross.merrett@surflifesaving.com 021475137
YES surf lifesaving
1. Notify WorkSafe or Maritime NZ (MZN -
Is the patient/s a NO if the event included a *craft while
SLSNZ member operating on water)
or staff? Add their mobile phone 2. Investigate the incident
YES # to the Incident & 3. Report findings, recommendations and
Patient Forms lessons to club, SLSNZ and either
WorkSafe or Maritime NZ as applicable.
Notifiable Events includes:
Notifiable Death – when a person has been killed as a result of work.
Notifiable Incident – when a person’s health and safety is seriously threatened or
endangered as a result of a work situation, i.e. if someone has been exposed to a
serious or immediate risk to their health and safety because of an unplanned or
uncontrolled work incident.
Notifiable Injury - an injury that requires (or would usually require) the person to be
admitted to hospital for immediate treatment. ‘Admitted to a hospital’ means being
admitted to hospital as an inpatient for any length of time – it does not include just
being taken to the hospital for out-patient treatment by a hospital’s A&E department.
*Serious First Aid - Any incident where a victim requires medical treatment beyond club
administered first aid, or is handed to another agency e.g. doctor, ambulance, hospital.
*Craft – Includes Boards, Skis, Canoe, Surf Boat, IRB and RWC.11.0 EQUIPMENT
11.1 MINIMUM EQUIPMENT FOR CALL-OUT
All clubs must ensure the following minimum equipment is readily available for use by Callout
Squads both during and outside of the patrolling season:
SLSNZ documentation - forms & POM
3 Rescue tubes (SLSNZ approved)
1 pair of binoculars
3 pairs of swim fins
Stocked first aid kit
3 radios + aqua bags (water proof radio bag)
Portable oxygen kit
Portable Stretcher
Rescue board
Telephone
Inflatable Rescue Boat/20L fuel
3 life jackets (PFD)
2 Helmets (Compulsory correct fitting sizes to fit the operator & crew)
GPS enabled personal locator beacon
Night Rescue Kit
Helicopter landing kit
Automated External Defibrillator
Callout equipment must be checked monthly.
Other Recommended Equipment
Rescue vehicle and spare fuel
Backup IRB
Life jackets (PFD) for each backup IRB
2 Helmets for each additional backup IRB (Compulsory correct fitting sizes to fit the
operator & crew)
Spare oxygen cylinder
Spare radios on charge
11.2 OFFSHORE INCIDENTS - MINIMUM EQUIPMENT
Offshore can refer to any one or combination of the following: More than 3km from shore, out-
of-sight of land, alongshore (significant distance from base), or outside the patrols normal area
of operation. Classification of the incident as offshore will be at the discretion of the Patrol
Captain or senior lifeguard on-scene.
Any IRB or RWC responding to an offshore incident is required to carry the following equipment:
1 VHF radio
1 flare pack, containing red parachute, red pinpoint and orange smoke in a waterproof
container
2 Life jackets (PFD)
2 Helmets (Compulsory correct fitting sizes to fit the operator & crew)
GPS enabled personal locator beacon11.3 NIGHT OPERATIONS - MINIMUM EQUIPMENT
Night Operations are any search and rescue activity where Surf Lifeguards may be required to
enter the water, or are already in the water 30 minutes before sunset until sunrise. Every IRB or
RWC responding at night shall display navigation lights (either single white masthead or
port/starboard/stern) and carry:
1 VHF radio
1 flare pack, containing red parachute, red pinpoint and orange smoke in a waterproof
container
2 Life jackets (PFD)
Maritime Navigation Lights
GPS enabled personal locator beacon
2 Helmets (Compulsory correct fitting sizes to fit the operator & crew)
Recommended: radar reflector and white parachute illuminating flare.
11.4 PERSONAL PROTECTIVE EQUIPMENT
The following items are recommended for all lifeguards involved in marine SAR operations:
Full wetsuit
Dive gloves or wet boots
Fin belt and fins
Surf helmet (with reflectors on all sides/top)
Day/night combination or mini-projectile flare pack
Personal strobe light and torch
Dive knife and whistle
Windproof jacket/protective eyewear
Waterproof CPR face shield/glove pack
Energy bars/drink bottle
Rescue tube (individual issue)
Note: For night marine SAR operations, every lifeguard is required to wear a full wetsuit,
reflectorised PFD, and personal strobe light. Where Surf Lifeguards are deployed in the IRB
and/or in and around rocks they are also required to wear a Surf Helmet (with reflectors on all
sides/top)
Clubs and Callout Squads may specify specific personal protective equipment (PPE) for certain
types of incidents:
Incident Type Personal Protective and Safety Equipment Required
Offshore Operations Full wetsuit, PFD and Helmet
Full wetsuit, personal strobe light, reflectorised PFD and
Night Operations
surf Helmet with reflectors on all sides/top
In-water Missing Swimmer Full wetsuit, fins and googles or mask and snorkel
On-land Missing Person Day Pack (food/water/medical), Shoes and cellphone12.0 GENERAL OPERATING PROCEDURES FOR CALLOUT & SEARCH AND RESCUE
This procedure is designed to:
Provide general guidance for initiating an after-hours rescue or search as a result of a
member of the public or emergency service contacting a club directly.
Provide reference to the minimum equipment required for various situations such as
after-hours rescue, searches, inshore and off shore operations, low-light operations and
land-based SAR.
Provide minimum requirements to maintain call-out and SAR capability.
Notification received of a SAR incident
from the public or emergency services
STOP!
THINK
Ensure the emergency services have
been called (if not already done so)
SEND for help.
Can we respond safely and NO Explain to the emergency services the
Signal, Execute, Notify, Deploy maintain a patrolled area? reason(s) why lifeguards unable to
respond eg. Low-light, dangerous
conditions etc.
Signal – “Rescue, Rescue,
Rescue” or Dial 111, then
Inform bystanders, family etc. of
People, Position, Problem
what is being done to resolve the
situation eg. Rescue helicopter
Execute – Reflex tasking if safe
responding
and able to safely
Provide support and information to
Notify – Update the emergency
family, friends etc.
services on the situation, need
for addition resources or ability
Complete SLSNZ documentation
to assist them further
Deploy – Ensure all personnel
are satisfied with the risk of the
operation. Deploy resources
using appropriate SOP
ACTIVATED12.1 SLSNZ EMERGENCY SQUAD ACTIVATION READINESS PROCEDURES
PROCEDURE
Ensure club or Callout Squad maintains accreditation with SLSNZ (submit
POM)
Ensure all squad members are currently refreshed and maintain a personal
state of readiness, including specialised training required for team capability
Maintain up-to-date roster of appropriately trained persons on call-out roster
Maintain functional operations centre (patrol tower, equipped with pens,
paper, maps, white board, incident report forms, telephone etc.)
Ensure all rescue equipment kept in state of readiness (refer to ‘Minimum
R Equipment for Search & Rescue (SAR)’ Policy
https://www.surflifesaving.org.nz/organisation/about-us/management-
Readiness documents/slsnz-policies)
Ensure all specialised SAR equipment (if kept) is maintained in a state of
readiness (see specific procedures for off shore operations etc.)
Maintain up to date information about local landmarks, changes to rock, sand
dune formations and local nicknames of common features and update these
in the POM
Be prepared to equip IRBs and lifeguards with low light condition equipment
if task duration likely to exceed available light time (within 30mins of
darkness)
In event of incident after-hours:
- Contact appropriate emergency service (Fire, Police, Ambulance, Coastguard
etc.)
Contact Police via 111 system if search required after hours and/or:
E Emergency
-
-
Initial attempts are negative after 15mins of active searching
Missing person is a minor (12.2 NEW ZEALAND COORDINATED INCIDENT MANAGEMENT SYSTEM (CIMS)
Along with the emergency services, defence force, local and central government, SLSNZ follows
the CIMS structure of emergency management. This system was designed primarily to improve
the management of the response phase to emergency incidents through better coordination
between the major emergency services (i.e. Fire, Rural Fire, Police, Ambulance, and Civil
Defence) and organisations like Surf Life Saving, which have a role in providing an emergency
response.
CIMS may be used at a variety of incidents including: response to natural hazards, police
incidents, fires, multiple casualties in an incident, air, rail, water or ground transportation
accidents, public health and medical incidents, pre-planned events (e.g. concerts) and search
and rescue missions.
The CIMS model consists of four major components:
INCIDENT CONTROL
INTELLIGENCE PLANNING OPERATIONS LOGISTICS PUBLIC WELFARE
Control- the management of the incident by the NZ Police or Maritime New Zealand
Intelligence- the collection and analysis of incident information that must be verified and
fact checked to be considered intelligence.
Planning- of response activities and development of the long term contingency plans,
such as the requirements for extra fuel for the IRB’s in a long term search.
Operations- the direction of an agency’s resources in dealing with the incident
Logistics- the provision of facilities, services and materials required to deal with the
incident. This might be the exclusive use of a club house for the command centre to be
established.
Public Information - Managers Media and coordinates the release of information, this will
be at least the SLSNZ media liaison. Lifeguards are not permitted to speak to any press
in a tasking deployment by Police or Maritime New Zealand.
Welfare – Supports the responders and ensure all Health and Safety SOP’s and
considerations are taken into account. This can also be the Critical incident coordination
SLSNZ offers to all guards. ‘Critical Incident Management Procedures’ policy can be found
on the SLSNZ Website. https://www.surflifesaving.org.nz/organisation/about-
us/management-documents/slsnz-policies
The person responsible for the overall direction of response activities and in charge at an
incident is known as the Incident Controller. In situations where Surf Life Saving is the lead or
first agency on scene, the Patrol Captain or senior lifeguard on-scene will assume the role of
Incident Controller until relieved by the emergency services. In most search and rescue
missions that Surf Lifeguards are involved in, the Incident Controller will be the Police or Rescue
Coordination Centre (RCCNZ).12.3 EMERGENCY SERVICES LIAISON (ISBAR)
Surf Lifeguards can use the ISBAR communication tool when requesting assistance or notifying
the emergency services of an incident. It is important to prepare the call or transmission, and
know what is going to be said in advance. ISBAR can also be used for briefing personnel as they
arrive on-scene. A clear, concise initial request for help can improve the response-time to an
incident.
Recommend
Identify Situation Background Assessment
& Request
What is the State what you
Who are you?
reason for your What need
communication background
What is your / call? details about What is your
Devise a time-
role? the situation assessment of
specific action
are important the situation?
What is the plan
for the receiver
Where are you level of to know?
calling from? urgency? Agree on plan
Example:
Identify- “My name is John Smith, I am the Patrol Captain at Waipu Cove Surf Life Saving
Club”
Situation- “I am calling to report one person missing in the surf, last seen 1km north of the
Waipu Cove Surf Club. This is an emergency situation”
Background- “The missing person is a male swimmer, who was sighted by a member of the
public signalling for assistance who was seen going under the water and did not resurface”
Assessment- “We have dispatched an IRB and conducted an initial assessment of the scene
and not found him”
Recommend & Request- “We require immediate air support to assist with the search and
Police on-scene to assist with searching the beach and carpark areas. We are setting up and
additional IRB and crew to commence a grid search of the last seen point. We recommend
contacting Land SAR to assist with searching the coastline if they are available.”12.4 BRIEFING TEAMS ON THE RESPONSE TO AN INCIDENT (SMEAC)
It is important Surf Lifeguards are fully briefed prior to responding an incident. In some
situations, reflex tasking may be required while the incident action plan (IAP) is being
developed. SMEAC can be used for initially briefing and organising rescue teams.
Command,
Admin &
Situation Mission Execution Comms &
Logistics
Check
Example:
Situation- “We have a 12-year old boy reported missing 200m south of the estuary, last seen
entering water around 1730. Police and Ambulance have been notified. As soon as Police arrive,
they will take control.”
Mission- “The mission is to locate the missing boy.”
Execution- “We will conduct an in-water search using 2 IRBs and a land-based shoreline search
along beach, until advised, or until 2130hrs.”
Administration & Logistics- “I want three teams; 2 to get the IRBs prepped and the third to
do a quick land-based search in areas of high probability (toilets, carpark etc.). All teams kitted
out for night time just in case. Call signs: IRB1, IRB2 and ATV. Dave, lead team 1, Johnny team
2 and Lisa team 3.”
Command, Communications & Check-in- “I am in command and will run this incident until
relieved. All communications will be on VHF69. Field teams report in every 15mins. Does
everybody understand the mission? Are there any questions?”12.5 LAND-BASED SAR - STANDARD OPERATING PROCEDURE
This procedure is designed to:
Provide guidance for initiating or participating in a land-based search and rescue beyond
normal area of operations.
Provide guidance for the minimum equipment required.
PROCEDURE
- Ensure all rescue equipment kept in state of readiness
- Ensure rescue crews are adequately trained and prepared for land-
based SAR within our immediate area. NOTE: this procedure is not
intended for SAR beyond the coastline and foreshore area
- Rescue vehicle fully fuelled
- Ensure radios (Marine VHF capable) always charged
- Issue and check PPE
REQUIRED:
- Radio contact with home SLSC, SurfCom, local Coastguard,
maritime radio, amateur radio etc.
PREFERRED:
- Spare fuel for rescue vehicle
- Equip rescue assets with night rescue equipment if task duration
likely to exceed available daylight
R PPE REQUIRED ON PERSON:
- Reflectorised vest
Readiness - Lifeguard uniform
- Whistle
- Gloves and face shield
- Footwear appropriate for task e.g. walking on rocks, road
PPE PREFERRED ON PERSON:
- Warm clothing
- Personal EPIRB or flare-pack
- Handheld GPS navigation equipment
- Energy bars and drinking water
REQUIRED ON RESCUE VEHICLE:
- Marine VHF radio
- First aid and resuscitation equipment
PREFERRED ON IRB/RWC:
- EPIRB or GPS locator beacon
- Night rescue equipment (if SAROP within 30min darkness)
Contact SurfCom (or equivalent) and request Police if:
- Search required after-hours
- Missing person is a minor (- Ensure all team equipped with appropriate PPE for task
U Undertake
-
-
Request additional support early (e.g. Rescue helicopter etc.)
Conduct search in conjunction with Police, LandSAR and other services
Operation - Record operational details (times, places searched etc.)
- File frequent SITREPS
- Stand down when requested or unsafe to continue
E End
-
-
Notify emergency services and SLSNZ when operation has ended
Ensure all team safe and return equipment to state of readiness
Operation - Complete SLSNZ documentation
- Report damage to equipment and injuries to members
D -
-
Conduct debrief in timely manner and make operational changes if required
Follow up team (arrange CISD with SLSNZ if required)
Debrief
CLUB/CALLOUT SQUAD SPECIFIC POLICIES AND EQUIPMENT
CLUB POLICIES
Orewa SLSC POM Section A
SLSNZ023 Standard Procedure for Land-based SAR (SAR012)You can also read
