RENT STABILIZATION BOARD OUTREACH COMMITTEE MEETING
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Rent Stabilization Board
RENT STABILIZATION BOARD
OUTREACH COMMITTEE MEETING
Wednesday, February 16, 2022
5:15 p.m.
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED EXCLUSIVELY THROUGH
VIDEOCONFERENCE AND TELECONFERENCE.
Pursuant to Government Code Section 54953(e)(3), City Council Resolution 70,030-N.S., and Berkeley Rent
Stabilization Board (Rent Board) Resolution 21-29, this meeting of the Rent Board’s Outreach Committee
(Committee) will be conducted exclusively through teleconference and Zoom videoconference. Please be
advised that pursuant to the Resolution and the findings contained therein that the spread of COVID-19
continues to be a threat to the public health and that holding meetings of City legislative bodies in person
would present imminent risks to the health and safety of the public and members of legislative bodies.
Therefore, there will not be a physical meeting location available.
To access this meeting remotely: Join from a PC, Mac, iPad, iPhone, or Android device by clicking on this
URL: https://us06web.zoom.us/j/81188408386?pwd=TS9tSGVXYzJWaGczcHl3OE54RmlPZz09. If you do
not wish for your name to appear on the screen, then use the drop-down menu and click on "Rename" to
rename yourself to be anonymous. To request to speak, use the “Raise hand” icon by rolling over the bottom
of the screen.
To join by phone: Dial 1-669-900-6833, enter Webinar ID: 811 8840 8386 and Passcode: 415442. If you
wish to comment during the Public Comment portion of the agenda, Press *9 and wait to be recognized by
the Committee Chair.
To submit an e-mail comment to be read aloud during Public Comment, email mlaw@cityofberkeley.info
with the Subject line in this format: “PUBLIC COMMENT ITEM FOR OUTREACH COMMITTEE”.
Please observe a 150-word limit. Time limits on public comments will apply. Written comments will be
entered into the public record. Email comments must be submitted to the email address above by 3:15 p.m.
on the day of the Committee meeting in order to be included.
Please be mindful that this will be a public meeting and all other rules of procedure and decorum will apply
for meetings conducted by teleconference or videoconference.
This meeting will be conducted in accordance with Government Code Section 54953 and all current state
and local requirements allowing public participation in meetings of legislative bodies. Any member of the
public may attend this meeting. Questions regarding this matter may be addressed to DéSeana Williams,
Executive Director, at (510) 981-7368 (981-RENT). The Committee may take action related to any subject
listed on the Agenda.
2125 Milvia Street, Berkeley, CA 94704 TEL: (510) 981-7368 (981-RENT) TDD: (510) 981-6903 FAX: (510) 981-4940
EMAIL: rent@cityofberkeley.info WEB: www.cityofberkeley.info/rent
Rent Stabilization Board
RENT STABILIZATION BOARD
OUTREACH COMMITTEE MEETING
Wednesday, February 16, 2022 – 5:15 p.m.
AGENDA
1. Roll call (2 min)
2. Land Acknowledgment Statement: The Berkeley Rent Stabilization Board recognizes
that the rental housing units we regulate are built on the territory of xučyun (Huchiun-
(Hooch-yoon)), the ancestral and unceded land of the Chochenyo (Cho-chen-yo)-
speaking Ohlone (Oh-low-nee) people, the ancestors and descendants of the sovereign
Verona Band of Alameda County. This land was and continues to be of great importance
to all of the Ohlone Tribes and descendants of the Verona Band. As we begin our meeting
tonight, we acknowledge and honor the original inhabitants of Berkeley, the documented
5,000-year history of a vibrant community at the West Berkeley Shellmound, and the
Ohlone people who continue to reside in the East Bay. We recognize that Berkeley’s
landlords and tenants have and continue to benefit from the use and occupation of this
unceded stolen land since the City of Berkeley’s incorporation in 1878 and since the Rent
Stabilization Board’s creation in 1980. As stewards of the laws regulating rental
housing, it is not only vital that we recognize the history of this land, but also recognize
that the Ohlone people are present members of Berkeley and other East Bay communities
today.
3. Approval of the Agenda (2 min)
4. Approval of the minutes of the January 19, 2022 meeting (5 min)
5. Public Comment (5 min)
6. Presentation by Ayanna Davis, Healthy Black Families, Inc. (15 min)
Director of Programs, and Anna Cash, Partnership for the Bay’s Future
Fellow/City of Berkeley (Right To Stay-Right to Return Tenant
Survey/Affordable Housing Preference Policy)
7. Discussion and possible action regarding the Tenant Survey (10 min)
8. Discussion and possible action regarding the Fair Chance Ordinance (5 min)
February 16, 2022 Outreach Committee Agenda
Page 3
9. Discussion and possible action regarding the Eviction Moratorium (5 min)
10. Discussion and possible action regarding COVID impacts (2 min)
11. Staff Report: Recent and Upcoming Webinars, Workshops (2 min)
12. Schedule Next Meeting Date (2 min)
13. Future Agenda Items (5 min)
14. Adjournment (2 min)
STAFF CONTACT: Moni T. Law, Housing Counselor (510) 981-4906, Ext. 704
COMMITTEE: James Chang, Andy Kelley, Paola Laverde (Chair), Mari Mendonca
Item 4.
Rent Stabilization Board
RENT STABILIZATION BOARD
OUTREACH COMMITTEE MEETING
Wednesday, January 19, 2022 - 5:00 p.m.
Minutes (Unapproved)
1. Roll call: Committee Chair Laverde called the meeting to order and M. Law called Roll.
Members present: Chang, Kelley, Laverde and Mendonca.
Staff Present: D. Williams and M. Law.
2. Approval of the Agenda: M/S/C (Kelley/Mendonca) Motion to approve the agenda. Roll call vote.
YES: Chang, Kelley, Laverde and Mendonca; NO: None; ABSTAIN: None; ABSENT: None.
Carried: 4-0-0-0.
3. Approval of the Minutes of the December 15, 2021 Meeting: M/S/C (Mendonca/Kelley) Motion to
approve the minutes of the December 15, 2021 meeting. Roll call vote. YES: Chang, Kelley,
Laverde and Mendonca; NO: None; ABSTAIN: None; ABSENT: None. Carried: 4-0-0-0.
4. Public Comment: None.
5. Election of Committee Chair: Recommendation to elect Commissioner Laverde as Chair of the
Committee, Commissioner Laverde accepted. M/S/C (Kelley/Chang) Motion to nominate
Commissioner Laverde as Chair of the Committee. Roll call vote. YES: Chang, Kelley, Laverde and
Mendonca. NO: None; ABSTAIN: None; ABSENT: None; Carried: 4-0-0-0.
6. Discussion and Update/Possible Action re Tenant Survey: Committee Staffer Law provided
updates on ongoing consultations with the Finance Department regarding the RFP and with Legal
Counsel to finalize the RFP, and continued communication with Cal State Fullerton's Social Science
Research Center and Cal State Sacramento's Institute for Social Research. Committee Staffer Law
will provide a report to the committee at the next meeting.
7. Discussion and Update/Possible Action re Fair Chance Ordinance: Committee Staffer Law
provided a brief update on the Fair Chance Forms and FAQ's, location of the information on both the
Health Housing and Community Services (HHCS) and Rent Board websites, counseling, proposed
hearing process and initial rollout and outreach in partnership with Just Cities. Committee Staffer
Law discussed plans for additional outreach to groups such as the U.C. Berkeley Underground
Scholars and Commissioner Kelley suggested additional outreach through the Student Advocates
Office at the ASUC, no action taken.
8. Discussion and Update/Possible Action re Eviction Moratorium: Committee Staffer Law
provided a brief update on the Eviction Moratorium, and certain recognized exemptions for Health
and Safety reasons and the Ellis Act. Committee Staffer Law will provide a report on changes to the
Ellis Act Eviction process after April 2022 at the committee's next meeting.
2125 Milvia Street, Berkeley, CA 94704 • TEL: (510) 981-7368 (981-RENT) • TDD: (510) 981-6903 • FAX: (510) 981-4910
EMAIL: rent@cityofberkeley.info • WEB: www.cityofberkeley.info/rent
Outreach Committee Meeting Minutes -January 19, 2022 (Unapproved)-page 2
9. Discussion and Update/Possible Action re Tenant Protection Ordinance: Committee Chair
Laverde discussed briefly information provided by the Eviction Defense Center (EDC) and the East
Bay Community Law Center (EBCLC) to the Eviction/Section 8 Committee on implementation of
the ordinance. Committee Staffer Law discussed the increase in inquiries about Tenant Buyouts,
Habitability issues that fall under the Tenant Protection Ordinance and ongoing counseling provided
to Landlords and Tenants, no action taken.
10. Staff Report: Recent and Upcoming Webinars, Workshops: Committee Staffer Law provided a
brief update on topics under consideration for future Webinars and Outreach Events such as Realtors
Workshops which will resume when certain staffing shortages are resolved, and resources on the
Rent Board Website including videos from previous webinars, no action taken.
11. Schedule Next Meeting Date: The Committee agreed to meet on Wednesday, February 16, 2022 at
5:15 p.m.
12. Future Agenda Items:
• Source of Income Notices for Section 8
• Tenant Survey, Questions, Timeline, Budget and RFP
• , Translation of certain key information on the RSB Website to multiple languages
• Tenant Protection Ordinance outreach with participation from EDC and EBCLC
• Guidelines on partnership with any Businesses for Survey Incentives ·
• Land Acknowledgement possible Policy and Action Items
13. Adjournment: M/S/C (Laverde/Kelley) Motion to adjourn. Roll call vote. YES: Chang, Kelley,
Laverde and Mendonca; NO: None; ABSTAIN: None; ABSENT: None. Carried: 4-0-0-0. Meeting
adjourned at 6:05 p.m.
STAFF CONTACT: Moni T. Law, Housing Counselor (510) 981-4906, Ext. 704
COMMITTEE: James Chang, Andy Kelley, Paola Laverde (Chair), Mari Mendonca
2125 Milvia Street, Berkeley, CA 94704 • TEL: (510) 981-7368 (981-RENT) • TDD: (510) 981-6903 • FAX: (510) 981-4910
EMAIL: rent@cityofberkeley.info • WEB: www.cityofberkeley.info/rent
2/10/22, 9:37 AM Our Work - Healthy Black Families Item 6.
Our Focuses
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HOUSING EQUITY - RIGHT TO --f
RETURN - RIGHT TO STAY
The City of Berkeley has begun to address
displacement and divestment in Black
communities by initiating a Right to Return/local
preference policy. Healthy Black Families is the
local community partner for this work. This policy
will create a system in which low-income residents
who have been displaced or are at risk of
displacement from the city will be able to secure
a safe, stable, affordable home in the city.
HEALTH EQUITY
https://healthyblackfam.org/our-work 2/5
2/10/22, 9:37 AM Our Work - Healthy Black Families
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A Word from some of our
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Call for more info: 510-981-5110
1900 Sixth Street, Berkeley CA 9
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https://healthyblackfam.org/our-work 4/5
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Addressing Social Determinants of Health to
Create a More Equitable Landscape
BIRTH EQUITY
Healthy Black Families works to support improved
birth experiences and ·healthier birth outcomes
and advance organizations efforts to provide
culturally competent education and informational
resources for Black mothers and families.
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HEALTHY FOOD AND BEVERAGES
W,e educate communities on the health impact of
sugar sweetened beverages (SSB) on community
health and advocate for non-sugary beverage
consumption for youth, children, families,
community members, and staff at HBF. As a
community based organization, Health Black
Families, in partnership with Center for Food,
Faith and Justice, continue to implement healthy
eating and SSB health equity education and
water promotion across all of our program and
activities.
https ://healthyblackfam .org/ou r-work 3/5
2/10/22, 9:37 AM Our Work - Healthy Black Families
children, neighbors, baskets, and other enjoying cooking with
business owners, and holiday celebrations, as their children which has
essential workers in our well as presentations increased the family
community. for our empowerment time in their households.
- ZOE POLK, group sessions. look forward to seeing
EXECUTIVE - SANDRA HUNTER, what the upcoming
DIRECTOR, EAST BAY BA, MA, COMMUNITY fiscal year has to offer.
COMMUNITY LAW HEALTH WORKER
CENTER Thank you Healthy
SPECIALIST, GROUP
FACILITATOR, HHCS black Families we
BERKELEY PUBLIC appreciate you.
HEALTH
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DEPAR TMENT
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© '202'2 Healthy Black Families Inc. All rights reserved. Site By DD
https://healthyblackfam.org/our-work 5/5Housing Preference Policy Anna Cash, Mike Uberti Department of Health, Housing & Community Services February 3, 2022
• Today's session:
• Background on research and community engagement
• Overview of preference policies
• Explore potential policy options
• Next month:
• Implementation considerations (staffing, Disparate
Impact Analysis, applicability to units)
• Recommendations for Council
City of Berkeley - Housing Preference PolicyOnce adopted by City Council, a housing preference policy will
assist residents at-risk of displacement and those who have
already been displaced to receive priority for new, local
affordable housing units.
City of Berkeley - Housing Preference Policy· Responsive: support those with ties to Berkeley who have already been displaced with a leg up in being able to return. · Proactive: support those with ties to Berkeley who are facing housing insecurity & struggling to be able to stay in their community to be more stably housed. · Racial Equity: acknowledge and partially address historic harms, especially against the Black community, who has faced disproportionate discrimination and displacement pressures. City of Berkeley - Housing Preference Policy
· Legacy of redlining:
· 83% of today's gentrifying areas in the East Bay were
redlined areas (Urban Displacement Project)
• Higher foreclosure rates in redlined areas
· Black people have been disproportionately displaced from
Displacement Berkeley:
• 1990 to 2018: Berkeley lost 49% of its Black population
and Racial • 2000 to 2018: Berkeley's Black household population
Equity in decreased, while the white, Latinx and Asian household
populations all grew slightly
Berkeley · Homeless population disproportionately Black, people with
local ties:
• 65% of homeless service users in Berkeley are Black, when
Black people comprise less than 8% of the overall population
• Most common response to the question of why homeless
people chose to sleep in Berkeley was that they grew up in
Berkeley
City of Berkeley - Housing Preference Policy• Community activism on displacement & policy (Black-led
South Berkeley organizations)
• Council Referral for Neighborhood Preference in Affordable
Housing to reduce the impact of displacement and Ellis Act
evictions (2016)
• Adeline Corridor Specific Plan / Ashby BART engagement
Community (2018)
Demand for • UC-Berkeley graduate student research on preferences for
HHCS (2019)
Preference • Council Referral for policies to prevent displacement and
Policy gentrification of Berkeley residents of color and African
Americans (2019)
• Challenge Grant to advance policy w/ deep engagement
(2020)
• City/BART Joint Vision & Priorities includes preference
policy (2020)
City of Berkeley - Housing Preference Policy• Surveys - Healthy Black Families (HBF) Right to Stay/Right
to Return survey & city-wide Berkeley Considers survey
• HBF-Led Outreach, Education, and Advocacy (Equity
Summits, Housing as a Human Right Summit w/ BBEMA)
• Community Leaders Group (facilitated by HBF and East Bay
Community Law Center)
• Meetings on outreach plan, survey results review,
adopting community recommendations
City of Berkeley - Housing Preference PolicyTop five responses:
City-wide 1. Unhoused Berkeley resident (344)
2. Berkeley resident (housed) (220)
Berkeley 3. Displaced by government action (218)
Considers 4. Ties to redlined areas (208)
Survey 5. Displaced by no-fault eviction (181)
City of Berkeley - Housing Preference PolicyHealthy Black Top five responses:
Families 1. Displaced residents - Black applicants and people of color
in particular
Right to 2. Financial need
Return/ Right 3. Race (Black; people of color)
to Stay 4. Families with children
Survey 5. Family history/ties to Berkeley
City of Berkeley - Housing Preference Policy• Families with children
• Generational ties to redlined areas
• Displaced due to foreclosure
Community
• Homeless/at-risk of homelessness
Leaders Group
Recommendations • Black/African-American
• Displaced by sale of public housing stock
• Displaced by eminent domain during construction of Ashby
and North Berkeley BART
City of Berkeley - Housing Preference Policy 11• 2019 graduate student report: case studies on Santa Monica, Cambridge, San Francisco, Portland, and Oakland • 2020-2022 Challenge Grant: PBF Fellow interviews with City staff/stakeholders in San Francisco, Santa Monica, Portland, Austin and Minneapolis • 2020-2022 Challenge Grant: engagement with other Challenge Grant cities adopting preference policies - East Palo Alto, Redwood City & San Jose City of Berkeley - Housing Preference Policy
PHB Preference Polley
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2. Those with Pi.'l1ll• What is Disparate Impact Analysis (DIA)?
• Fair Housing analysis to assess how racial groups will be
differently impacted by a preference policy
• Required by agencies (county, state, federal) that fund
Housing Trust Fund housing in Berkeley
• Identifies what percentage of units preferences can be
applied to (will not be 100%)
• Staff conducted DIA on live-work preference:
• Given demographic change, this would provide an
advantage to white applicants
• In Berkeley, 50% of low-income households (• Preference for Black or African-American applicants
· Proposition 209 & federal challenges.
• A preference for those affected by the City selling its public
housing stock (displaced by government action).
• SHA documentation shows no households were
permanently displaced.
City of Berkeley - Housing Preference Policy 1,Preference Proposed Preference Details
Displacement First priority, separate lottery: Descendant of
due to eminent someone whose home was seized via eminent
domain for BART domain to develop Ashby/North Berkeley BART.
Displaced due to 1 point: Displaced due to foreclosure in Berkeley
foreclosure since 2005 .
Families with . 1 point: household with at least one child aged 18
children or under.
Homeless or at 1 point: At-Risk of Homelessness in Berkeley/with
risk of former address in Berkeley
homelessness OR 1 point: Literally Homeless in North Alameda
County
Ties to redlined 1 point: Residential ties to Berkeley's redlined
areas areas -- current or former address of applicant.
Ties to redlined 1 point: Residential ties to Berkeley's redlined
areas - historical areas -- current or former address of
parenUguardian or grandparent of applicant.1. February - Housing Advisory Commission (HAC) assesses
initial recommendations (policy focus)
2. March - HAC assesses implementation considerations and
adopts final recommendations for Council
3. Spring/Summer - City Council
4. Implementation:
• Education and outreach
• Application of policy to BMR units
• Approvals process for HTF units
• Data collection and assessment
• Application of policy to HTF units
City of Berkeley - Housing Preference Policy 11Questions City of Berkeley - Housing Preference Policy 1·
Item 7.
Finance Department
General Services Division
REQUEST FOR PROPOSALS (RFP)
Specification No. 22-11490-C
FOR
City of Berkeley's Rent Board Tenant Survey
PROPOSALS WILL NOT BE OPENED AND READ PUBLICLY
Dear Proposer:
The City of Berkeley is soliciting written proposals from qualified firms or individuals. Proposals shall cover
Developing and Deploying by mail and email a citywide Tenant Survey to compare to last survey of April/May
2009. The deliverables include the preparation of the survey instrument, the timely release of a survey to rent
controlled tenants in Berkeley, and the preparation of a summary and analysis of survey findings for the elected
Rent Board Commission and the public. As a Request for Proposal (RFP) this is not an invitation to bid and
althou gh price is very important, other factors will be taken into consideration.
The project scope, content of proposal, and vendor selection process are summarized in the RFP (attached).
Proposals must be received no later than 2 :00 pm Tuesday, March 1, 2022. Proposals are to be sent via email
with the "Berkeley R ent Board Tenant Survey" and Specification No.22-11490-C_clearly indicated in the
subject line of the email. Please submit one (1) PDF of the technical proposal. Corresponding pricing proposal shall
be submitted as a separate document.
Email Proposals to:
City of Berkeley
Finance Department/General Services Division
purchasing@cityofberkeley.info
Proposals will not be accepted after the date and time stated above. Incomplete proposal or proposals that do not
conform to the requirements specified herein will not be considered. Issuance of the RFP does not obligate the City
to award a contract, nor is the City liable for any costs incurred by the proposer in the preparation and submittal of
proposals for the subject work. The City retains the right to award all or parts of this contract to several bidders, to
not select any bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the
proposer has read the RFP and understands all the requirements and conditions.
For questions concerning the anticipated work, or scope of the project, please contact Moni T. Law (Project
Manager), Community Services Specialist, City of Berkeley Rent Board , via email at mlaw@cityofberkeley.info
no later than 02/22/22. Answers to questions will not be provided by telephone or email. Answers to all questions or
any addenda will be posted on the City of Berkeley's site at Current Bid & Proposal Opportunities. It is the
vendor's responsibility to check this site. For general questions concerning the submittal process, contact
purchasing at 510-981-7320.
We look forward to receiving and reviewing your proposal.
Sincerely,
Darryl Sweet
General Services Manager
2180 Milvia Street, Berkeley, CA 94704 Tel: 510.981.7320 TDD: 510.981.6903
E-mail: purchasing@cityofberkeley.info Website: cityofberkeley.info/finance/CityofBerkeley Specification No. 22-11490-C Page2of21
RentBoardTenantS urvey Release Date 02/08/22
I. BACKGROUND /SUMMARY/or INTRODUCTION
The City of Berkeley's (the "City") elected Rent Board Commission and staff conducted surveys of tenants in 1984,
1988, 1998 and 2009. The initial surveys provided a representative sample of tenants' experiences in rent-controlled
units four ( 4) and eight (8) years after the voter enacted law passed that provided regulation of rents in Berkeley. The
1998 and 2009 surveys reviewed the impact of vacancy decontrol (the 1996 state law referred to as "Costa
Hawkins"), and evaluated key questions related to housing conditions, the state of landlord-tenant relations, and the
level of tenants' knowledge of the existence of Rent Board Services. Responses to these surveys helped inform the
Rent Board Commission as they prepared policies and regulations in subsequent years.
Through this survey, we intend to gather a representative sample of tenants' experiences in Berkeley today. The data
collected will be used to ensure that our electedBoard adopts legislation that promotes policies and services to further
the stated purpose in the Berkeley Rent Ordinance: "The purposes of this chapter are to regulate residential rent
increases in the city of Berkeley and to protect tenants from unwarranted rent increases and arbitrary, discriminatory,
or retaliatory evictions, in order to help maintain the diversity of the Berkeley community and to ensure compliance
with legal obligations relating to the rental of housing. This legislation is designed to address the City of Berkeley's
housing crisis, preserve the public peace, health and safety, and advance the housing policies of the city with regard
to low and fixed income persons, minorities, students, handicapped, and the aged." The consultant retained in the
2009 survey, Dr. Stephen Barton, will assist with feedback to the Rent Board staff and vendor on the design and
deployment of the survey.
II. SCOPE OF SERVICES
A. The scope of services of this RFP includes the following concepts and deliverables:
1) Data Sought/Needed for this Project
Vendor is expected to meet with Project Manager and other Rent Board staff and Consultant Dr. Barton
to prepare the 2022 Tenant Survey and send a reliable sample of addresses in mid-April to May , 2022
with final report drafted and submitted to the elected Rent Board Commission by October 10, 2022. Data
needed to complete this project is as follows (past data will be supplied):
2) Vendor to Compile a Comparison ofpast and current data
• Demographic characteristics oflong-term tenants in their rental unit since before vacancy decontrol
began in 1999;
• Review of the impact of vacancy decontrol on Berkeley's tenant population;
• Review of the condition of Berkeley's rental housing stock;
• Review data related to tenant preparedness for emergency related to a natural disaster such as an
earthquake;
• Review of the state oflandlord-tenant relations, and
• Information on whether tenants are aware of the Rent Board's services, and their opinion of the
services provided.
3) New Data sought in 2022
• Demographics such as tenants identifying as LGBTQI and other input from the Rent Board
Outreach Committee;
• The impact of rising rents;
• Whether Black, Brown and Indigenous tenants have been disproportionately displaced by rising
rent (or identify other contributors to displacement);
• Information on tenant awareness and practices related to Climate Crisis (i.e., wildfires, tsunamis,
limited water/drought); and
• The impacts of the COVID pandemic on housing stability.
RFP Revised May2020City of Berkeley Specification No. 22-11490-C Page 3 of2l
Ren tBoardT enantS urvey Release Date 02/08/22
B. Projected Deadlines and Deliverables
Client's Timeline/ Vendor's Deadlines :
• Meet with RSB Staff March 21- March 31, 2022 to Discuss and Desi gn Survey
• Prepare and Draft Survey -Send to RSB Staff to Review by April 8, 2022
• Receive Feedback from Staff and Include Changes by April 20, 2022
• Distribute Survey online and in the mail between April 25- May 31, 2022
• Collect data and compile results June 1- July 18, 2022. Send Data Results to RSB Staff.
• Submit First Draft of Report of Findings and Summary to Outreach Committee by August l 0, 2022
• Vendor works with RSB Staff and Consultant to submit Final Report to Rent Board Commission by
September 5, 2022
• Final feedback incorporated, and Final Report and Executive Summary of Tenant Survey to the RSB
by October 10, 2022
C. Selection Criteria for Successful Vendor Application
1) Ability to meet Deliverables by Deadlines: The term of the proposed contract - The anticipated date
contract work will commence is approximately March 23, 2022 and the date of completion is October
10, 2022. Critical dates for the project- The contractor is to complete the final approved survey by
April 22, 2022 and distribute online and by mail no later than April 27, 2022 for multiple
postings/mailings ending May 31, 2022 (to capture the significant population of college students before
summer break).
2) Project Approach and Concept Effective for Berkeley's tenant population to respond in adequate
numbers. Activity to be conducted: primarily via phone, Zoom, conference calls with Rent Boardstaff,
and presentations to the elected Board and general public. Interaction expected re gularly with Project
Manager, and arranging consult with survey expert Dr. Stephen Barton as coordinated and scheduled by
Project Manager Moni T. Law. Board staff to provide mailing addresses and email addresses from
our database. Keen attention to detail is expected in the preparation of a thorough and statistically
sound survey. A well-written report is expected with a clear analysis of the survey findings
including a comparison with prior surveys.
a. Expertise and References: Successful vendor has expertise in culturally competent surveys, and
quality professional references for comparable work.
b. Costs: The contractor will complete all services listed for a payment of $77,500 maximum
(inclusive of all costs, labor, professional services).
III. SUBMISSION REQUIREMENTS
All proposals shall include the following information, organized as separate sections of the proposal. The proposal
should be concise and to the point.
1. Contractor Identification:
Provide the name of the firm, the firm's principal place of business (see section VII, F. - Local Vendor
Preference) , the name and telephone number of the contact person and company tax identification number.
2. Client References: (3-5 References is usual)
RFP Revised May2020City ofBcrkeley Specilication No. 22-11490-C Page 4 of2l
RentBoardTenantSurvey Release Date 02/08/22
Provide a m inimum of four ( 4) client references. References should be California cities or other large public
sector entities. Provide the designated person's name, title, organization, address, telephone number, and the
project(s) that were completed under that client's direction.
3. Price Proposal: $77,500 inclusive of staff, costs, etc.
The proposal shall include pricing for all services. Pricing shall be all inclusive unless indicated otherwise. Pricing
proposals shall be a separate document. The Proposal shall item ize all services, including hourly rates for all
professional, technical and support personnel, and all other charges related to completion of the work shall be
itemized. Evaluation of price proposals are subject to the local vendor business preference (see section VII.F.)
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4. Contrnct Te1minations:
If your organization has had a contract terminated in the last five (5) years, describe such incident.
Termination for default is defined as notice to stop perfonnance due to the vendor's non-perfo1mance or poor
performance and the issue of petformance was either (a) not litigated due to inaction on the part of the vendor,
or (b) litigated and such litigation determined that the vendor was in default.
Submit full details of the terms for default including the other patty's name, address, and phone number. Present
the vendor's position on the matter. The City will evaluate the facts and may, at its sole discretion, reject the
proposal on the grounds of the past experience.
If the firm has not experienced any such termination for default or early termination in the past five (5 ) years, so
indicate.
5. Please provide examples of any comparable projects involving a survey of a large population in a diverse urban
area such as ·Berkeley, including any experience related to survey of housing demographi cs and populations.
References to culturally diverse projects is also welcome and encouraged.
IV. SELECTION CRITERIA
The following criteria will be considered, although not exclusively, in determining which firm is hired. See Scope
of Services above (Section II above). Points scored by panel as follows
1. Ability to Meet Quality Deliverables Timely 35
2. Project Approach/Effective Concept 25
3. Expertise and References 30
4. *Costs 10 = 100 points maximum total
* Effective 1 /1 /20 22. Local Vendor Preference. For the purposes ofcomparing pricing as part of this competitive
RFPfor goods up to $100,000 or no n-profess io nal services up to $250,000, 5% shal l be deducted from the bid price
propos al from any local Berkeley vendor.
A selection panel will be convened of Rent Board staff to evaluate and score submittals.
V. PAYMENT
Invoices: Invoices must be fully itemized, and provide sufficient information for approving payment and audit
Invoices must be accompanied by receipt for services in order for p ayment to be processed. Email invoices to
Accounts Payable; (List on invoice, Attn: Project Manager Moni T. Law/City ofBerkeley RentBoard) andreference
the contract number 22-11490-C).
City of Berkeley
Accounts Payable
P.O. Box 700
Berkeley, CA 94710-700
Email: AccountsPayable@cityofberkeley.info
Phone: 510 -981-7310
Payments: The City will make payment to the vendor within30 days ofreceipt of a correct, approved andcomplete
mvotce.
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VI. CITY REQUIREMENTS
f
(Do not modify any p art ofthis section except: Living Wage would not apply i commodities are being purchased
and Equ al Benefits would not apply ifthe contract amount will be less than $25,000. Ifthis is the case, do not delete
the section just note next to it "Does Not Apply to this Request for Proposal'')
A. Non-Discrimination Requirements:
Ordinance No. 5876-N.S. codifiedinB.M.C. Chapter l 3.26states that, for contracts worth more than$3,000 bids
for supplies or bids or proposals for services shall include a completed Workforce CompositionForm.Businesses
with fewer than five employees are exempt from submitting this form. (See B.M.C. 13.26.030)
•
Under B.M. C. section 13.26.060, the City may require any bidder or vendor it believes may have discriminated
to submit a Non-Discrimination Program. The Contract Compliance Officer will make this determination. This
applies to all contracts and all consultants (contractors). Berkeley Municipal Code section 13.26.070 requires that
all contracts with the City contain a non-discrimination clause, in which the contractor agrees not to discriminate
and allows the City access to records necessary to monitor compliance. This section also applies to all contracts
and all consultants. Bidders must submit the attached Non-Discrimination Disclosure Form with their
proposal.
B. Nuclear Free Berkeley Disclosure Form:
Berkeley Municipal Code section 12.9 0.070 prohibits the City from granting contracts to companies that
knowingly engage in worlc for nuclearweapons. This contracting prohibition may be waived if the City Council
determines that no reasonable alternative exists to doing business with a company that engages in nuclear
weapons work. If your company engages in work for nuclearweapons, explain on the Disclosure Form the nature
of such work. Bidders must submit the attached Nuclear Free Disclosure Form with their proposal.
C. Oppressive States:
The City ofBerkeley prohibits granting ofcontracts to firms that knowingly provide personal services to specified
Countries. This contracting prohibition may be waived if the City Council determines that no reasonable
alternative exists to doing business with a company that is covered by City Council Resolution No. 59,853-N.S.
If your company or any subsidiary is covered, explain on the Disclosure Form the nature of such work. Bidders
must submit the attached Oppressive States Disclosure Form with their proposal.
D. Sanctuary City Contracting Ordinance:
Chapter 13. I 05 of theBerkeley Municipal Coq.e prohibits the City from granting and or retaining contracts with
any person or entity that provides DataBroker or Extreme Vetting services to the U.S. Immigration and Customs
Enforcement Division of the United States Department of Homeland Security ("ICE"). Bidders must submit
the attached Sanctuary City Compliance Statement with their proposal.
E. Conflict oflnterest:
In the sole judgment of the City, any and all proposals are subject to disqualification on the basis of a conflict of
interest. The City may not contract with a vendor if the vendor or an employee, officer or director of the proposer's
firm, or any immediate family member of the preceding, has served as an elected official, employee, board or
commission member of the City who influences the making of the contract or has a direct or indirect interest in
the contract.
Furthermore, the City may not contract with any vendor whose income, investment, or real property interest may
be affected by the contract. The City, at its sole option, may disqualify any proposal on the basis of such a conflict
of interest. Please identify any person associated with the firm that has a potential conflict of interest.
F. Berkeley Living Wage Ordinance:
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Chapter 13 .27 of the Berkeley Municipal Code requires that contractors offer all eligible emplo yees with City
mandated minimum compensation during the term of any contract that may be awarded by the City. If the
Contractor is not currently subject to the Living Wage Ordinance, cumulative contracts with the City within a
one-year period may subject Contractor to the requirements under B.M.C. Chapter 13 .27. A certification of
compliance with this ordinance will be required upon execution of a contract. The current Living Wage rate can
be found here: https://www.cityofberkeley.info/Finance/HomeNendors Living Wage Ordinance.aspx. The
Living Wage rate is adjusted automatically effective June 30th of each year commensurate with the corresponding
increase in the Consumer Price Index published in April of each year. If the Living Wage rate is adjusted dming
the tenn of yom agreement, you must pay the new adjusted rate to all eligible employees, regardless of what the
rate was when the contract was executed.
G. Berkeley Equal Benefits Ordinance:
Chapter 13.29 of the Berkeley Municipal Code requires that contractors offer domestic partners the same access
to benefits that are available to spouses. A certification of compliance with this ordinance will be required upon
execution of a contract.
H. Statement of Economic Interest:
The City's Conflict of Interest Code designates "consultants" as a category of persons who must complete Form
700, Statement of Economic Interest, at the beginning of the contract p eriod and again at the termination of the
contract. The selected contractor will be required to complete the Form 700 before work may begin.
VII. OTHER REQUIREMENTS
A. Insurance
The selected contractor will be required to maintain general liability insurance in the minimum amount of
$2 ,000,000, automobile liability insurance in the minimum amount of$ 1,000,000 and a professional liability
insurartce policy in the amount of $2,000,000to cover any claims arising out of the performance of the contract.
The general liability and automobile insmance must name the City, its officers, agents, volunteers and employees
as additional insured.
Insurance not Necessary: If the services are such that the risk of exposure to liability is very low, insurance
may not be required. An example of such a service is an individual using his/her computer at home to lay out
a newsletter for the City. This determination must be made by the Risk Manager in writing before the RFP is
issued.
Insurance Waiver: A situation in which insurance is not necessary is different.from a case in which insurance
may be waived. An insurance waiver is appropriate where insurance would usually be necessary but when, as a
policy matter, the City is willing to take the risk of allowing an uninsured or under-insured individual or business
to perform the work (usually when the r isk of liabihty is low). An insurance waiver may be granted only by the
Risk Manager in writing with the approval of the City Manager. Ifa potential bidder expresses an inability to
meet the insurance requirement, he or sheshould be encouraged to contact the Project Manager & Risk Manager
for assistance in obtaining insurance)
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B. Worker's Compensation Insurance:
A selected contractor who employs any person shall maintain workers' compensation insurance in accordance
with state requirements. Sole proprietors with no employees are not required to carry Worker's Compensation
Insurance.
C. Business License
Virtually every contractor that does business with the City must obtain a City business license as mandated by
B.M.C. Ch. 9 .04. The business license requirement applies whether or not the contractor has an office within the
City limits. However, a "casual" or "isolated" business transaction (B.M.C. section 9 .04.010) does not subject the
contractorto the license tax. Warehousing businesses and charitable organizationsare the only entities specifically
exempted in the code from the license requirement (see B.M.C. sections, 9 .04.295 and 9.04.300) . Non-profit
organizations are granted partial exemptions (see B.M. C. section 9 .04.305). Persons who, by reason of physical
infirmity, unavoidable misfortune, or unavoidable poverty, may be granted an exemption of one annual free
license at the discretion of the Director of Finance. (See B.M.C. sections 9 .04.290).
Vendor must apply for a City business license and show proof of application to Purchasing Manager within
seven days of being selected as intended contractor.
The Customer Service Division of the Finance Department located at 194 7 Center Street,Berkeley, CA 94704,
issues business licenses. Contractors should contact this division for questions and/or information on obtaining a
City business license, in person, or by calling 510-981-7200.
D. Recycled Paper
Any printed reports for the City required during the performance of the work shall be on 100% recycled
paper, and shall be printed on both sides of the page whenever practical.
E. State Prevailing Wage:
Certain labor categories under this project may be subject to prevailing wages as identified in the State of
California Labor Code commencing in Section 1770 et seq. These labor categories, when employed forany "wo.rk
performed during the design and preconstruction phases of construction including, but not limited to, inspection
and land surveying work," constitute a "Public Work" within the definition of Section 1720(a)(l) of the California
Labor Code requiring payment of prevailing wages.
Wage information is available through the California Division of Industrial Relations web site at:
http://www.dir.ca.gov/OPRL/statistics and databases.html
F. Local Vendor Preference
City of Berkeley applies a local vendor preference for comparing pricing submittals inRFP responses (City
CouncilResolutionNo. 69,890-N.S.)
A local business is defined as "a business firm with fixed offices or distribution points located within the City
of Berkeley boundaries and listed in the Permits and License Tax paid file, with a Berkeley business street
address:"
RFP Revised May2020City ofBerkeley Specification No. 22-11490-C Page9of21
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VIII. SCHEDULE (Dates are subject to change)
□ Issue RFP to Potential Bidders: 2/10/2022
D Questions Due 2/22/2022
□ Proposals Due from Potential Bidders 3/1/2022
□ Complete Selection Process 3/7/2022
□ Rent Board Commission Approval of Contract (over $50k) 3/16/2022
□ Award of Contract 3/17/20
□ Sign and Process Contract 3/24/2022
□ Notice to Proceed 3/25/2022
Thank you for your interest in working with the City of Berkeley for this service. We look forward to receiving
your proposal.
Attachments:
• Check List of Required items for Submittal Attachment A
• Non-Discrimination/Workforce Compo_sition Form Attachment B
• Nuclear Free Disclosure Form Attachment C
• Oppressive States Form Attachment D
• Sanctuary City Compliance Statement Attachment E
• Living Wage Form Attachment F
• Equal Benefits Certification of Compliance Attachment G
• Right to Audi t Form Attachment H
• Insurance Endorsement Attachment I
RFP Revised May2020City of Berkeley Specification No. 22-11490-C Page 10 of21
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ATTACHMENT A
CHECKLIST
o Proposal describing service (one (1) PDF of proposal)
o Contractor Identification and Company Inf01mation
o C lient References
o Costs proposal by task, type of service & personnel (as a separate document from the proposal)
□ Other items the contractor is being requested to supply
o The fol lowing forms, completed and signed in blue ink (attached):
o Non-Discrimination/Workforce Composition Form Attachment B
o N uclear Free Disc losure Form Attachment C
o Oppressive States Form Attachment D
o Sanctuary City Compliance Statement Attachment E
o Living W age Form (may be optional) Attachment F
o Equal Benefits Certification (EB0-1) (maybe optional) Attachment G
ADDITIONAL SUBMITTALS REQUIRED FROM SELE CTED VENDOR AFTER COUN CIL
APPROVAL TO AWARD CONTRACT.
o Provide original-signed in blue ink Evidence oflnsurance
o Auto
o Liability
o Worker's Compensation
o Right to Audit Form Attachment H
o Commercial General & Automobile Liability Endorsement Form Attachment I
o Berkeley Business License
For infor mational pur poses only: Sample of Per sonal Services Contract can be foun d on the City's website
on the current bid and proposal page at the top of the page.
RFP Revised May2020City of Berkeley Specification No. 22-11490-C Page 11 of21
RentBoardTenantS urvey Release Date 02/08/22
NON-DISCRIMINATl ON/WORKFORCE COMPOSITION FORM FOR NOJ\-CONSTRUCTION CONTRACTS
To assist the City of Berkeley in implementing its Non-Discrimination policy, it is requested that you furnish inf01mation
regarding your personnel as requested below and return it to the City Depa1tment handling your contract:
Organization: - ----- - --------- --- - - ----- - - - - --
Address:
Business Lie. #:- ---
Occupational Catego1y:
(See reverse side for explanation of terms) Total White Black Asian Hispanic Other
Employees Employees Employees Employees Employees Employees
Female Male Female Male Female Male Female Male Female Male Female Male
Officia1/Administrators
Professionals
Technicians
Protective Service Workers
Para-Professionals
Office/Clerica 1
Skilled Craft Workers
Service/Maintenance
Other (specify)
Totals:
Is your business MBE/WBE/DBE certified? Yes: No: If yes, by what agency? ______ ____
If yes, please specify: Male: __ Female: Indicate ethnic identifications:
Do you have aNon-Discrimination policy? Yes: No:
Signed: -------- ------ - - --------- - Date: ----- -
--
Verified by: _______ _______________ _ ___ Date: ___ _ _ __
City of Berkeley Contract Compliance Officer
Attachment B (page I)
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Occupational Categories
Officials and Administrators - Occupations in which employees set broad policies, exercise overall responsibility
for execution of these policies, or provide specialized consu ltation on a regional, district or area basis. Includes:
department heads, bureau chiefs, division chiefs, directors, deputy superintendents, unit supervisors and kindred
workers.
Professionals - Occupations that require specialized and theoretical knowledge that is usually acquired through
co llege training or through work experience and other training that provides comparable knowledge . Includes:
personnel and labor relations workers, social workers, doctors, psychologists, registered n urses, economists,
dietitians, lawyers, systems analysts, accountants, engineers, employment and vocational rehabilitation counselors,
teachers or instructors, and kindred workers.
Technicians - Occupations that require a combination of basic scientific or technical knowledge and manual skill
that can be obtained through specialized post-secondary school education or through equivalent on-the-job training.
Includes: computer programmers and operators, technical illustrators, highway technicians, technicians (medical,
dental, electronic, physical sciences) and kindred workers.
Protective Service Workers - Occupations in which workers are entrusted with public safety, security and
protection from destructive forces. Includes: police officers, fire fighters, guards, sheriffs, bailiffs, correctional
officers, detectives, marshals, harbor patrol officers, and kindred workers.
Para-Professionals - Occupations in which workers perform some of the duties of a professional or technician in a
supportive role, which usually requires less formal training and/or experience normally required for professional or
technical status. Such positions may fall within an identified pattern of a staff development and promotion under a
"New Transporters" concept. Includes:_ library assistants, research assistants, medical aides, child support workers,
po lice auxiliary, welfare service aides, recreation assistants, homemaker aides, home health aides, and kindred
workers.
Office and Clerical - Occupations in which workers are responsible for internal and external communication,
recording and retrieval of data and/or information and other paperwork required in an office . Includes:
bookkeepers, messengers, office machine operators, clerk-typists, stenographers, court transcribers, hearings
reporters, statistical clerks, dispatchers, license distributors, payroll clerks, and kindred workers.
Skilled Craft Workers - Occupations in which workers perform jobs which require special manual skill and a
thorough and comprehensive knowledge of the processes involved in the work which is acquired through on-the
jo b training and experience or through apprenticeship or other formal training programs. Includes: mechanics and
repairpersons, e lectricians, heavy equipment operators, stationary engineers, skilled machining occupations,
carpenters, compositors and typesetters, and kindred workers.
Service/Maintenance - Occupations in which workers perform duties which result in or contribute to the comfort,
convenience, hygiene or safety of the general public or which contribute to the upkeep and care of b uildings,
facilities or grou nds of public property. Workers in this group may operate machinery. Includes: chauffeurs,
laundry and dry cleaning operatives, truck drivers, bus drivers, garage laborers, custodial personnel, gardeners and
groundskeepers, refuse collectors, and construction laborers.
Attachment B (page 2)
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CITY OF BERKELEY
Nuclear Free Zone Disclosure Form
I (we) certify that:
1. I am (we are) fully cognizant of any and all contracts held, products made or otherwise handled by
this business entity, and of any such that are anticipated to be entered into, produced or handled for
the duration of its contract(s) with the City of Berkeley. (To this end, more than one individual may
sign this disclosure form, if a description of which type of contracts each individual is cognizant is
attached.)
2. I (we) understand that Section 12.90.070 of the Nucle_ar Free Berkeley Act (Berkeley Municipal
Code Ch. 12.90; Ordinance No. 5784-N.S.) prohibits the City of Berkeley from contracting with,any
person or business that knowingly engages in work for nuclear weapons.
3. I (we) understand themeaning of the following terms as set forth in Berkeley Municipal Code Section
12.90 .130:
"Work for nuclear weapons" is any work the purpose of which is the development, testing,
production, maintenance or storage of nuclear weapons or the components of nuclear weapons; or
any secret or classified research or evaluation of nuclear weapons; or any operation, management or
administration of such work.
"Nuclear weapon" is any device, the intended explosion of which results from the energy released
by reactions involving atomic nuclei, either fission or fusion or both. This definition of nuclear
weapons includes the means of transporting, guiding, propelling or triggering the weapon if and only
if such means is destroyed or rendered useless in the normal propelling, triggering, or detonation of
the weapon.
"Component of a nuclear weapon" is any device, radioactive or non-radioactive, the primary intended
function of which is to contribute to the operation of a nuclear weapon (or be a part of a ·nuclear
weapon).
4. Neither this business entity nor its parent nor any of its subsidiaries engages in work for nuclear
weapons or anticipates entering into such work for the duration of its contract(s) with the City of
Berkeley.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California
that the foregoing is true and correct.
Printed Name: ---------- -----Title:---- - ------------
Signature: - ----- - - --------Date:-------- - -------
Business Entity: --------------- - -------- -------
Contract Description/Specification No: Project Name/XX-XXXXX
Attachment C
· RFP Revised May2020City ofBerkeley Specification No. 22-11490-C Page 14 of2l
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CITY OF BERKELEY
Oppressive States Compliance Statement
The undersigned, an authorized agent of_ __ _ _ _ _ _ _ _ _ ___ _ _ _ _ _ __ (hereafter"Vendor"), has
had an oppo1tunity to review the requirements of Berkeley City Council Resolution No. 59,853 -N.S. (hereafter"Resolution").
Vendor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from
contracting with those Business Entities which main tain business relationships with morally repugnant regimes . Vendor
understands the meaning of the following tenns used in the Resolution:
"Business Entity" means "any individual, firm, pa1tnership, corporation, association or any other commercial organization,
including parent-entities and wholly-owned subsidiaries" (to the extent that their operations are related to the purpose of the
contract with the City).
"Oppressive State" means: Tibet Autonomous Region and the Provinces of Ado, Kham and U-Tsang
"Personal Services" means "the performance of any work or labor and shall also include acting as an independent contractor or
providing any consulting advice or assistance, or othe1wise acting as an agent pursuant to a contractual relationship."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the contract is executed, or at any
time during the term of the contract it provides Personal Services to:
a. The governing regime in any Oppressiv:e State.
b. Any business or corporation organized under the authority of the governing regime of any Oppressive State.
c. Any person for the express purpose of assisting in business operations or trading with any public or private entity
located in any Oppressive State.
Vendor further understands and agrees that Vendor's failure to comply with the Resolution shall constitute a default of the
contract and the City Manager may terminate the contract and bar Vendor from biddirJg on future contracts with the City for
five (5) years from the effective date of the contract termination.
The undersigned is familiar with, or has made a reasonable effort to become familiar with, Vendor's business structure and the
geographic extent of its operations. By executing the Statement, Vendor certifies that it complies with the requirements of the
Resolution and that if any time during the term of the contract it ceases to c omply, Vendor will promptly notify the City
Manager in writing.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the
foregoing is hue and correct.
Printed Name: - - - ----- - - - ----Title: - ---- - - - - - - - ---- -
Signature: _ ______ _ _ _ _______ Date:
Business Entity: -- - - - --- - - - - - ---- - - - - - - --- -- - -
Contract Description/Specification No: Project Name/XX-XXXXX
I am unable to execute this Statement; however, Vendor is exempt under Section VII of the Resolution . I have attached a
separate statement explaining the reason(s) Vendor cannot comply and the basis for any requested exemption.
_ Date_
Signature: _______ _ _ _ _____ _ _ : _ _ ______ _ _ _ _ _ _
__
Attachment D
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