REGULAR PERSONNEL COMMISSION MEETING - January 19, 2022
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REGULAR PERSONNEL COMMISSION MEETING
January 19, 2022
The Personnel Commission holds their meetings on the third Wednesday of each month at 4:30 p.m.
unless otherwise noticed.
The Personnel Commission may consider and act on an agenda item in a different order or an item may
be considered earlier or later than the estimated time. Additionally, discussion of the agenda items may
be postponed to a future meeting.
PUBLIC ACCESS/COMMENTS
In accordance with Governor Newsom’s Executive Order N-29-20 regarding COVID-19, members of the
public will continue to have the right to observe the public meeting via
https://us02web.zoom.us/j/83122276033 and submit public comment in writing at
Classifiedhr@venturausd.org or live public comment via the Zoom
Platform. Both written and live public comment requests are available for the Public Comment agenda
item as well as the Public Comment on Closed Session agenda item. Public comment and live Public
Comment requests will be accepted for a 24-hour period ending one hour prior to the start of the
Opening Procedure of the meeting. (no later than 3:30pm on Wednesday, January 19, 2022). All written
public comment received via the designated email address, referenced above, will be provided to the
Personnel Commission prior to the start of the meeting for review. The written public comment will not
be read or summarized, but will be made part of the minutes of the Personnel Commission meeting.
ANY REQUESTS RECEIVED FOR LIVE OR WRITTEN PUBLIC COMMENT BEFORE OR AFTER THE
24 HOUR PERIOD WILL NOT BE PROCESSED. A member of the public may submit a request to
provide live public comment also using the above-referenced email address. The request must be
received during the 24-hour period referenced above. Once received, an email with a Zoom link will be
provided with directions and the procedure to provide live public comment. Public comments are limited
to three minutes.
POSTING INFORMATION
The agenda for the special Personnel Commission meetings will be posted 24 hours in advance. The
Personnel Commission Agenda is posted at the following location:
• Ventura Unified School District, Education Service Center (Always)
255 W. Stanley Avenue, Suite 100, Ventura, CA (Guard shack)
This serves as the main posting location pursuant to the Brown Act, Government Code §54954.2(a)
Pursuant to Government Code 54957.5, a copy of all documents related to any item on this agenda that have been submitted to the
Commission may be obtained from the Personnel Commission Office/Classified Human Resources, 255 West Stanley Avenue, Suite
100, Ventura, CA 93001.
Any individual with a disability, who requires reasonable accommodation to participate in a Personnel Commission meeting may
request assistance by contacting the Personnel Commission Office/Classified Human Resources, 255 W. Stanley Avenue, Suite 100,
Ventura, CA 93001 or 805.641.5000, ext. 1170 or FAX 805.653.7852.PERSONNEL COMMISSION
MEETING AGENDA – January 19, 2022
Public Access
Public Streaming of the Personnel Commission Meeting at
https://us02web.zoom.us/j/83122276033
A. CALL TO ORDER - 4:30 P.M.
B. ADOPTION OF AGENDA
C. Adoption of Resolution #22-01, Personnel Commission’s Authority to Hold Virtual Meetings Pursuant to AB 361
D. APPROVAL OF MINUTES
• December 15, 2021
E. RETIREES
F. PUBLIC COMMENTS
Public comments are welcomed by the Personnel Commission within reasonable meeting time considerations in order to conduct the
District’s business. During this time the Chair of the Commission may acknowledge visitors’ requests to speak on a topic not on the
regular Personnel Commission agenda. The Personnel Commission is prohibited from taking action on any item that is not part of the
printed and published agenda. Those requesting to speak are encouraged to submit comments in writing.
G. INFORMATION ITEMS
1. VESPA Report
2. Director’s Report
3. Recruitment & Selection: Hiring Update
4. Next Regular PC Meeting: February 16, 2022
H. ACTION AGENDA ITEMS
1. Approval of New Classification Specification and Salary Allocation: Student Data Specialist I
2. Approval of Revised Classification Specification: Student Data Specialist II
I. CONSENT AGENDA ITEMS
1. Personnel Transactions Report
J. COMMISSION COMMENTS — No official action will be taken.
K. CLOSED SESSION
1. Public Employee Discipline/Dismissal/Release - Government Code §54957(b)
L. REPORT OF ACTION TAKEN IN CLOSED SESSION
M. ADJOURNMENT
Pursuant to Government Code 54957.5, a copy of all documents related to any item on this agenda that have been submitted to the
Commission may be obtained from the Personnel Commission Office/Classified Human Resources, 255 West Stanley Avenue, Suite
100, Ventura, CA 93001.
Any individual with a disability, who requires reasonable accommodation to participate in a Personnel Commission meeting may
request assistance by contacting the Personnel Commission Office/Classified Human Resources, 255 W. Stanley Avenue, Suite 100,
Ventura, CA 93001 or 805.641.5000, ext. 1170 or FAX 805.653.7852.Ventura Unified School District
Resolution # 22-01
Personnel Commission's Authority to Hold Virtual Meetings
Pursuant to AB 361
WHEREAS, on March 4, 2020, Governor Gavin Newsom declared a statewide emergency
arising from the coronavirus (COVID-19) that remains in effect; and
WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N-29-20 suspending
certain provisions of the Brown Act pertaining to teleconferenced meetings; and
WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08-21 which
indicated that Executive Order N-29-20’s authorization for holding virtual meetings would expire
on September 30, 2021; and
WHEREAS, on September 16, 2021, Governor Newsom signed AB 361 (Rivas) as urgency
legislation effective immediately, which provides that legislative bodies may continue to meet
remotely during a declared State of Emergency subject to certain conditions; and
WHEREAS, AB 361 amends the Brown Act (Government Code section 54953) to add the
following provision:
(e)(1) A local agency may use teleconferencing without complying with the requirements
of paragraph (3) of subdivision (b) if the legislative body complies with the requirements
of paragraph (2) of this subdivision in any of the following circumstances:
(A) The legislative body holds a meeting during a proclaimed state of emergency, and state
or local officials have imposed or recommended measures to promote social distancing.
WHEREAS, AB 361 amends the Brown Act (Government Code section 54953) to add the
following provision:
(3) If a state of emergency remains active, or state or local officials have imposed or
recommended measures to promote social distancing, in order to continue to teleconference
without compliance with paragraph (3) of subdivision (b), the legislative body shall, not
later than 30 days after teleconferencing for the first time pursuant to subparagraph (A),
(B), or (C) of paragraph (1), and every 30 days thereafter, make the following findings by
majority vote:
(A) The legislative body has reconsidered the circumstances of the state of emergency.
(B) Any of the following circumstances exist:(i) The state of emergency continues to directly impact the ability of the public, staff,
students, and members of the Board to meet safely in person.
(ii) State or local officials continue to impose or recommend measures to promote social
distancing.
WHEREAS, the Ventura County Office of Public Health Officer recommends that legislative
bodies of Ventura County practice social distancing measures to slow the spread of COVID-19 by
continuing to meet remotely.
THEREFORE, BE IT RESOLVED that the Personnel Commission of Ventura Unified
School District finds that the Governor’s March 4, 2020 declaration of a state of emergency
due to the COVID-19 pandemic remains active.
BE IT FURTHER RESOLVED, the Personnel Commission of Ventura Unified School District
finds that the Ventura County Public Health Officer continues to impose or recommend that
legislative bodies of Ventura County practice social distancing measures to slow the spread of
COVID-19 by continuing to meet remotely.
BE IT FURTHER RESOLVED, the Personnel Commission of Ventura Unified School District
finds that due to the state of emergency meeting in person would present imminent risks to the
health or safety of members of the public attending the meeting and/or the state of emergency
continues to directly impact the ability of the public, staff, students, and/or members of the
Personnel Commission to meet safely in person due to the prevalence of the Delta and Omicron
variants, the indoor setting of meeting facilities, the potential presence of unvaccinated
individuals attending meetings, the potential for non-compliance with mask wearing
requirement, and the desire to protect the health of immuno-compromised members of the
public, staff, students, and Commissioners.
PASSED AND ADOPTED by the following vote of the Personnel Commission of Ventura
Unified School District, County of Ventura, State of California on January 19, 2022.
AYES: ______________________________________
NOES: ______________________________________
ABSENT: ____________________________________
______________________________
President, Board of TrusteesMINUTES
December 15, 2021
CALL TO ORDER A regular meeting of the Personnel Commission of the Ventura Unified School District was held in person on
December 15, 2021. Ms. Stallings, Chair, called the meeting to order at 4:30 p.m.
Present: Commissioners Stallings, Walker and Campbell. Classified Human Resources Staff Members Present:
Andrea Crouch, Classified Human Resources Director, and Reina Murillo, Human Resources Analyst,
Confidential.
ADOPTION OF On a motion by Mr. Walker, seconded by Ms. Campbell, Motion/Seconded/Carried Unanimously (MSCU), the
AGENDA agenda for the December 15, 2021 Personnel Commission meeting was adopted by a vote of 3-0. (Ayes –
3/Walker, Campbell, Stallings; Nay 0; Abstain 0)
ADMINISTRATION OF Ms. Cathi Stallings, Commission Chair, administered the oath of office to Mr. John Walker. Mr. Walker was
OATH OF OFFICE reappointed to a three-year term to the Personnel Commission as the joint appointee effective December 1,
2021 – December 1, 2024.
APPROVAL OF On a motion by Ms. Campbell, seconded by Mr. Walker, MSCU the minutes of the November 17, 2021
MINUTES Personnel Commission meeting were approved by a vote of 3-0. (Ayes – 3/ Campbell, Walker, Stallings; Nay
0; Abstain 0)
PUBLIC COMMENTS None
ITEM F1 VESPA REPORT
Mr. Robert Ybarra, VESPA Vice President reported that VESPA would like to wish everyone a happy and safe
holiday.
ITEM F2 DIRECTOR’S REPORT
Ms. Crouch reported:
1) At the Board of Education meeting on 12/14/2021, the Board elected a new President, Trustee
Matt Almaraz, and new Vice President, Trustee Sabrena Rodriguez for the 2022 calendar year.
2) The Board also recognized and thanked Trustee Velma Lomax for serving as the President for the
2021 year.
3) The Personnel Commission 2020 – 2021 Annual Report will be presented at the next board
meeting in January.
Ms. Crouch continued with the following VUSD calendar highlights and upcoming events:
- Winter Break 12/20/21 – 1/02/2022; HR will be open, but will have limited staffing due to the
scheduled holidays and planned vacation time.
- Next regular Board of Education meeting will be held 1/11/2022.
ITEM F3 RECRUITMENT & SELECTION: HIRING UPDATE
Ms. Crouch provided the Commissioners with an update regarding recruitment and selection. She shared in
January 2022, the Classified Human Resources Department is planning to host a job fair in partnership with
Certificated HR to recruit candidates for any current vacancies and all substitute positions. Classified HR will
also be partnering with Certificated HR to participate in several job fairs on the campuses of local colleges
such as Cal Lutheran and Cal State Channel Islands.
An update of various classifications was provided:
- Final interviews were completed for two Custodian vacancies, and the custodial team is
now fully staffed.
- New recruitments were opened this week: Family Liaison and Campus Supervisor
- Fiscal Services is close to being fully staffed, as (3) new Fiscal Technicians have been hired
and (2) of the (3) have been on-boarded and started their assignment. Also, the
Purchasing Specialist position has been filled.Personnel Commission Minutes
December 15, 2021
Page 2 of 3
ITEM F4 Next Regular PC Meeting: January 19, 2022
At this time, the Personnel Commission plans to meet in person for this meeting.
ITEM G1 ANNUAL ORGANIZATION OF THE PERSONNEL COMMISSION – ELECTION OF OFFICERS
On a motion by Ms. Campbell, seconded by Ms. Stallings, MSCU to appoint Commissioner Mr. Walker as
Chairperson for a one-year term by a vote of 3-0. (Ayes – 3/Campbell, Stallings, Walker; Nay 0; Abstain 0)
On a motion by Ms. Stallings, seconded by Mr. Walker, MSCU to appoint Commissioner Ms. Campbell as Vice-
Chairperson for a one-year term by a vote of 3-0. (Ayes – 3/Stallings, Walker, Campbell; Nay 0; Abstain 0)
ITEM G2 APPROVAL OF REVISED CLASSIFICATION SPECIFICATION: SPRINKLER SYSTEMS TECHNICIAN
After brief discussion, on a motion by Mr. Walker, seconded by Ms. Campbell, MSCU to approve the revised
classification specification for Sprinkler Systems Technician as presented by a vote of 3-0. (Ayes – 3/ Walker,
Campbell, Stallings ; Nay 0; Abstain 0)
ITEM G3 APPROVAL OF REVISED CLASSIFICATION SPECIFICATION FOR PLUMBER I
After brief discussion, on a motion by Ms. Campbell, seconded by Mr. Walker, MSCU to approve the revised
classification specification for Plumber I as presented by a vote of 3-0. (Ayes – 3/ Campbell, Walker,
Stallings; Nay 0; Abstain 0)
ITEM G4 APPROVAL OF REVISED CLASSIFICATION SPECIFICATION FOR LOCKSMITH
After brief discussion, on a motion by Mr. Walker, seconded by Ms. Campbell, MSCU to approve the revised
classification specification for Locksmith as presented by a vote of 3-0. (Ayes – 3/ Walker, Campbell, Stallings;
Nay 0; Abstain 0)
ITEM G5 RECLASSIFICATION OF POSITION: CHILD NUTRITION ASSISTANT III (AT ELEMENTARY SITES) TO CHILD NUTRITION
MANAGER - ELEMENTARY
After brief discussion, on a motion by Mr. Walker, seconded by Ms. Campbell, MSCU to approve the
reclassification of the Child Nutrition Assistant III positions assigned to the Elementary sites (position #1986,
#342, #893) to Child Nutrition Manager- Elementary, as well as reclassifying the incumbents Tylisha Hernandez
and Cathryn Burke, based on a gradual accretion of duties per PCRR 30.3, by a vote of 3-0. (Ayes – 3/ Walker,
Campbell, Stallings; Nay 0; Abstain 0)
ITEM G6 REQUEST TO MODIFY SALARY RANGE PLACEMENT: LEAD GROUNDS MAINTENANCE WORKER
After some discussion, on a motion by Ms. Campbell, seconded by Mr. Walker, MSCU to approve
reallocating the salary range for Lead Grounds Maintenance Worker from range 230 ($3,809 -
$4,755/month) to range 260 ($4,406 - $5,500/month) on the classified represented salary schedule,
effective January 1, 2022, by a vote of 3-0. (Ayes – 3/ Campbell, Walker, Stallings ; Nay 0; Abstain 0)
ITEM G7 REQUEST TO MODIFY SALARY RANGE PLACEMENT: WAREHOUSE SUPERVISOR AND HUMAN RESOURCES
SUPERVIOSR
After extensive discussion, a motion was made by Mr. Walker to approve the modification of salary ranges for
the Warehouse Supervisor from range (M5) to range (M13) on the Classified Management salary schedule
and the Human Resources Supervisor from range (M16) to range (M25) on the Classified Management salary
schedule. There was no second to the motion, so the motion died. After further discussion, Ms. Campbell
and Ms. Stalling expressed that they didn’t support approving realignment of both positions and wanted to
break the request into two pieces. A motion was made by Ms. Campbell, seconded by Ms. Stallings, to
reallocate the salary range for the Warehouse Supervisor from range (M5) to range (M13) on the Classified
Management salary schedule, and passed by a vote of 2-1. (Ayes – 2/ Campbell, Stallings; Nay 1/ Walker;
Abstain 0). No further motions were made, however Ms. Campbell and Ms. Stallings did say they were willing
to reconsider if more data was presented to them
ITEM G8 REQUEST FOR ADVANCED SALARY PLACEMENT – LEVEL I: LICENSED ASSOCIATE
After a brief discussion, on a motion by Ms. Campbell, seconded by Mr. Walker, MSCU to approve the
advanced salary placement for a new hire Level I: Licensed Associate at range (310)/step (5) effective thePersonnel Commission Minutes
December 15, 2021
Page 3 of 3
first day of their established work calendar for the 2021-22 school year by a vote of 3-0. (Ayes – 3/
Campbell, Walker, Stallings ; Nay 0; Abstain 0)
ITEM G9 REQUEST FOR ADVANCED SALARY PLACEMENT – LEVEL II: LICENSED ASSOCIATE, SUPERVISOR
After a brief discussion, on a motion by Mr. Walker, seconded by Ms. Campbell, MSCU to approve the
advanced salary placement for a new hire Level II: Licensed Associate, Supervisor at range (320)/step (5)
effective the first day of their established work calendar for the 2021-22 school year by a vote of 3-0. (Ayes –
3/ Walker, Campbell, Stallings; Nay 0; Abstain 0)
ITEM H1 PERSONNEL TRANSACTIONS REPORT
On a motion by Mr. Walker, seconded by Ms. Campbell, MSCU to approve the Personnel Transactions Report
by a vote of 3-0. (Ayes – 3/ Campbell, Walker, Stallings; Nay 0; Abstain 0)
ITEM I COMMISSION COMMENTS
The Commissioners wished everyone Happy Holidays and a great winter break.
ITEM J CLOSED SESSION:
It was decided that Closed Session was not needed at this time.
ITEM K REPORT OF ACTION TAKEN IN CLOSED SESSION
There was no Closed Session.
ADJOURNMENT On a motion by Ms. Campbell, seconded by Mr. Walker, MSCU to adjourn the meeting at 5:54 p.m. by a vote
of 3-0. (Ayes – 3/ Campbell, Walker, Stallings; Nay 0; Abstain 0)Agenda Item E Classified Human Resources
PERSONNEL COMMISSION
255 W. Stanley Avenue, Suite 100
Ventura, California 93001
T 805.641.5000 x1170
www.venturausd.org
To: Personnel Commission
From: Andrea Crouch, Director Classified Human Resources
Date: January 19, 2022
Subject: Recognition and Honoring of Classified Retirees
The following classified employee recently retired from VUSD, and will be presented to the
Personnel Commission to honor, and recognize their many years of service to our students and
the District community.
• Jeanette Weston-Longstreet, Senior Office Assistant, Purchasing Department
o Retired December 30, 2021 - 13 years of serviceAgenda Item H1 & H2
Classified Human Resources
PERSONNEL COMMISSION
255 W. Stanley Avenue, Suite 100
Ventura, California 93001
T 805.641.5000 x1170
www.venturausd.org
To: Personnel Commission
From: Andrea Crouch, Director Classified Human Resources
Date: January 19, 2022
Subject: Approval of New Classification Specification and Salary Allocation
Student Data Specialist I
There has been a growing need to expand the District’s data team, and establish a classification
that is focused on fulfilling a specific department’s data needs, particularly within the Ed Services
Division. We have some departments in which there has been evolving needs to specifically
manage data, implement systems, monitor compliance, and work with internal and external
entities to track, monitor and report the data. This position will also work in collaboration with
the Technology Services Department to ensure data is clean, and in compliance with District
reporting requirements (i.e. CalPADS, SIRAS, etc.) Discussions have been held with Executive
Cabinet, along with representatives from Ed Services about the need for this position, and on
01/11/2022 the Board of Education approved creating this position.
Creating this position will now expand the student data career ladder. This proposed
classification would become the second level in a three tier career ladder specializing in student
data processing and management. A Student Data Technician serves at a high school and
performs a variety of technical duties in the preparation, updating and maintenance of manual
and automated records and files for high school students. The Student Data Specialist positions
serve at the district level and perform a variety of technical, specialized and complex
computerized activities and coordinate data processing, analysis and reporting functions on
District systems that serve district-wide programs and services. The Student Data Specialist I is
assigned to a particular department in comparison to the Student Data Specialist II which is
assigned to the Technology Services Department and serves as a lead to the student data
positions, as well as a liaison to all District sites and departments, County Office of Education,
California Department of Education, and other outside agencies.
A salary survey was conducted among districts within Ventura County to identify and compare
similar positions, but limited data was available. Although technology positions exist, there were
none that were comparable to the established needs for this particular position at VUSD.
Therefore, a job evaluation was conducted in which the function, essential duties, knowledge,
skills and abilities of the proposed new classification were compared against existing
classification specifications.Student Data Career Ladder
Student Data Technician Range 215 ($3,581 - $4,471/mo)
(New) Student Data Specialist I Range 250 ($4,163 - $5,196/mo)
Student Data Specialist II (title change only) Range 260 ($4,406 – $5,500/mo)
It is therefore recommended that the Personnel Commission approve:
• the attached classification specification for the Student Data Specialist I, and allocate the
classification to salary range 250 on the Classified Represented Salary Schedule.
• revising the current Student Data Specialist job description to reflect a title change to
Student Data Specialist II, and add the new distinguishing characteristics section.
Attachment: Student Data Specialist I proposed classification specification
Student Data Specialist revised classification specificationCLASS TITLE: STUDENT DATA SPECIALIST I BASIC FUNCTION: Under the direction of a designated department administrator, perform a variety of technical, specialized and complex activities involved in the computerized collection, processing, input, preparation, verification, extraction, analysis, record retention and reporting of assessment, demographic, program and other data for an assigned department of the District; serve as a liaison and coordinate data processing, analysis and reporting functions on the District systems between department and District personnel, administrators, vendors and various outside agencies. DISTINGUISHING CHARACTERISTICS A Student Data Specialist I is the second level in a three tier career ladder specializing in student data processing and management. A Student Data Technician serves at a high school and performs a variety of technical duties in the preparation, updating and maintenance of manual and automated records and files for high school students. The Student Data Specialist positions serve at the district level and perform a variety of technical, specialized and complex computerized activities and coordinate data processing, analysis and reporting functions on District systems that serve district-wide programs and services. The Student Data Specialist I is assigned to a particular department in comparison to the Student Data Specialist II which is assigned to the Technology Services Department and serves as a lead to the student data positions, as well as a liaison to all District sites and departments, County Office, and other outside agencies. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: Perform a variety of technical and complex activities involved in the processing, preparation, verification, record-keeping and reporting of assessment, demographic and program data; establish, develop, maintain and update databases to meet various District data and reporting needs, requests and requirements; verify and assure accuracy and integrity of data and reports. Serve as a liaison between assigned department and Technology Services to streamline processes through automation. Compile, input, process, format and extract a variety of data in an assigned computer system; establish and maintain automated records and files; create queries and macros, develop spreadsheets and generate a variety of computerized reports and documents; assure accuracy and completeness of input and output data; import, scan, export and upload a variety of data and information. Prepare a variety of narrative and statistical lists, records and reports related to student assessment, test results, demographics, programs, grants, enrollment, curriculum, assigned projects and activities; format and generate charts and graphs; compare data and identify errors and discrepancies; make corrections, additions and modifications as needed. Develop, prepare, maintain and produce reports for district and school personnel. Specific information may include: attendance, enrollment, CSIS, SIS, SIF, CDIF, SNOR, CRDC, HQT, NCLB, CBEDS, CALPADS, SIRAS, graduate, special education, English learner, dropouts, mobility, grades, demographics, courses, programs, test results, health, discipline, scheduling, credentials, assignments, positions, permissions,
software, data specifications, user accounts and assigned activities.
Research, compile and verify a variety of data and information; compute statistical information for various
Federal, State and District reports as necessary; resolve a variety of statistical discrepancies; sort, arrange
and tabulate data according to reporting requirements.
Coordinate with Technology Services to ensure data of assigned department/program needs are fulfilled;
assist in providing technical information concerning reports, research, statistics, and related practices,
standards, requirements and procedures.
In coordination with Technology Services and other designated agencies, serve as a liaison between the
District and the State concerning assessments and other related data and materials as directed.
Assure mandated and requested reports related to student assessment, demographics, programs and
assigned activities are completed according to established timelines and requirements; troubleshoot and
resolve problems with report queries and macros.
Receive and evaluate requests for data, statistical analysis and research projects; design strategies to
complete assignments; lead the design and building of data systems and data sets in order to enhance the
department and District’s ability to move quickly, efficiently and effect program and instructional
improvements
Operate a variety of office equipment including a copier, scanner, computer and a variety of specialized
software; provide recommendations concerning computer system and software enhancements.
Communicate with personnel and various outside agencies to exchange information and resolve issues or
concerns, including but not limited to the Ventura County Office of Education, Ventura County SELPA and
California Department of Education.
Attend and participate in various meetings; present materials, reports and information concerning
student assessment tests, demographics and programs.
Perform related duties as assigned that support the overall objective of the position.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Principles, practices, procedures and techniques involved in the processing, preparation, verification,
record-keeping and reporting of statistical data.
Data collection, information systems and statistical software.
Computerized data collection, management, manipulation and distribution requirements for analysis and
reporting functions.
Principles, methods and procedures of operating computers and peripheral equipment.
Record retrieval and storage systems.
Data control procedures and data entry operations.
Report writing and statistical record-keeping techniques.
Data verification and clean-up procedures.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills.
Statistical and mathematical computations.
Page 2|3ABILITY TO:
Perform a variety of technical, specialized and complex activities involved in the computerized collection,
processing, input, preparation, verification, extraction, analysis, record retention and reporting of
assessment, demographic, program and other data for the District.
Utilize an assigned computer system to input, update, format and extract data, maintain automated
records, and generate a variety of statistical reports and documents.
Review and verify input and output data to assure accuracy.
Assemble, organize and prepare data for records and reports.
Provide technical support for student assessment tests.
Serve as a technical resource concerning assigned projects, reports and related computer operations and
data.
Type or input data at an acceptable rate of speed.
Detect and resolve errors and inaccuracies in data output reports.
Interpret findings and analyze data, and provide related recommendations.
Compile and verify data, and prepare reports.
Maintain accurate statistical records.
Effectively and consistently manage, organize and prioritize a high volume workload and competing
timelines.
Establish and maintain cooperative and effective working relationships with others.
Perform mathematical and statistical computations with speed and accuracy.
Work independently with little direction.
Communicate effectively both orally and in writing.
Meet schedules and timelines.
Maintain regular and consistent attendance.
EDUCATION AND EXPERIENCE:
Requires any combination of education, training and/or experience equivalent to graduation from high
school, supplemented by college-level coursework in statistics, data processing or related field and two
years of experience involving the processing, verification, recordkeeping and reporting of statistical data,
including work with computer databases and related software applications. Experience working in a
public school environment highly desirable.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials and view a computer monitor.
Hearing and speaking to exchange information.
Sitting for extended periods of time.
Approved by Personnel Commission: for review and approval 01/19/2022
Page 3|3CLASS TITLE: STUDENT DATA SPECIALIST II BASIC FUNCTION: Under the direction of the Chief Technology Officer (CTO) a designated Technology Services Manager, perform a variety of technical, specialized and complex activities involved in the computerized collection, processing, input, preparation, verification, extraction, analysis, record retention and reporting of assessment, demographic, program and other data for the District; serve as a liaison and coordinate data processing, analysis and reporting functions on the District systems between District personnel, administrators, vendors and various outside agencies. Provide technical support for student assessment tests; and work with the Educational Services Division to streamline processes. DISTINGUISHING CHARACTERISTICS A Student Data Specialist I is the second level in a three tier career ladder specializing in student data processing and management. A Student Data Technician serves at a high school and performs a variety of technical duties in the preparation, updating and maintenance of manual and automated records and files for high school students. The Student Data Specialist positions serve at the district level and perform a variety of technical, specialized and complex computerized activities and coordinate data processing, analysis and reporting functions on District systems that serve district-wide programs and services. The Student Data Specialist I is assigned to a particular department in comparison to the Student Data Specialist II which is assigned to the Technology Services Department and serves as a lead to the student data positions, as well as a liaison to all District sites and departments, County Office, and other outside agencies. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: Perform a variety of technical and complex activities involved in the processing, preparation, verification, record-keeping and reporting of assessment, demographic and program data; establish, develop, maintain and update databases to meet various District data and reporting needs, requests and requirements; verify and assure accuracy and integrity of data and reports. Work with the Student Assessment Department and the Educational Services Division to streamline processes through automation. Input, process, format and extract a variety of data in an assigned computer system; establish and maintain automated records and files; create queries and macros, develop spreadsheets and generate a variety of computerized reports and documents; assure accuracy and completeness of input and output data; import, scan, export and upload a variety of data and information. Prepare a variety of narrative and statistical lists, records and reports related to student assessment, test results, demographics, programs, grants, enrollment, curriculum, Title I and assigned projects and activities; format and generate charts and graphs; compare data and identify errors and discrepancies; make corrections, additions and modifications as needed. Develop, prepare, maintain and produce reports for district and school personnel providing insight into longitudinal and short-term trends. Specific information includes: attendance, enrollment, CSIS, SIS, SIF, CDIF, SNOR, CRDC, HQT, NCLB, CBEDS, graduate, special education, English learner, dropouts, mobility,
grades, demographics, courses, programs, test results, health, discipline, scheduling, credentials,
assignments, positions, permissions, software, data specifications, user accounts and assigned activities.
Provide technical support for student assessment tests; prepare Pre-ID data files and other data and
information for assessment tests; prepare, develop, format and update answer sheets and various other
materials for assessment tests; assure answer sheets are aligned with State standards.
Provide technical training and assistance to District personnel concerning the operation of computer
systems, software, databases, applications, and reporting functions; respond to inquiries and provide
detailed and technical information concerning related practices, processes, reports, submissions, data,
requirements, techniques, policies and procedures; assist users with resolving network, database, login
and other technology issues; refer complex problems to other personnel as needed.
Research, compile and verify a variety of data and information; compute statistical information for various
Federal, State and District reports as necessary; resolve a variety of statistical discrepancies; sort, arrange
and tabulate data according to reporting requirements.
Advise and assist various departments with meeting data and program needs; provide technical
information concerning reports, research, statistics, and related practices, standards, requirements and
procedures.
Assist with coordinating various student assessment tests; serve as a liaison between the District and the
State concerning assessment tests and related data and materials as directed.
Assure mandated and requested reports related to student assessment, demographics, programs and
assigned activities are completed according to established timelines and requirements; troubleshoot and
resolve problems with report queries and macros.
Receive and evaluate requests for data, statistical analysis and research projects; design strategies to
complete assignments; develop and implement research activities and methods of statistical data
collection, analysis and presentation for assigned projects.
Operate a variety of office equipment including a copier, fax machine, scanner, computer and a variety of
specialized software; provide recommendations concerning computer system and software
enhancements.
Communicate with personnel and various outside agencies to exchange information and resolve issues or
concerns.
Attend and participate in various meetings; present materials, reports and information concerning
student assessment tests, demographics and programs.
Perform related duties as assigned that support the overall objective of the position.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Principles, practices, procedures and techniques involved in the processing, preparation, verification,
record-keeping and reporting of statistical data.
Data collection, information systems and statistical software.
Visual Studio, C#, Transactional SQL, SQL Server Management Studio, Powershell, and Microsoft Excel
Page 2|4Computerized data collection, management, manipulation and distribution requirements for analysis and
reporting functions.
Principles, methods and procedures of operating computers and peripheral equipment.
Record retrieval and storage systems.
Data control procedures and data entry operations.
Report writing and statistical record-keeping techniques.
Data verification and clean-up procedures.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills.
Statistical and mathematical computations.
ABILITY TO:
Perform a variety of technical, specialized and complex activities involved in the computerized collection,
processing, input, preparation, verification, extraction, analysis, record retention and reporting of
assessment, demographic, program and other data for the District.
Utilize an assigned computer system to input, update, format and extract data, maintain automated
records, and generate a variety of statistical reports and documents.
Review and verify input and output data to assure accuracy.
Assemble, organize and prepare data for records and reports.
Provide technical support for student assessment tests.
Serve as a technical resource concerning assigned projects, reports and related computer operations and
data.
Type or input data at an acceptable rate of speed.
Detect and resolve errors and inaccuracies in data output reports.
Interpret findings and analyze data, and provide related recommendations.
Compile and verify data, and prepare reports.
Maintain accurate statistical records.
Establish and maintain cooperative and effective working relationships with others.
Perform mathematical and statistical computations with speed and accuracy.
Work independently with little direction.
Communicate effectively both orally and in writing.
Meet schedules and timelines.
Maintain regular and consistent attendance.
EDUCATION AND EXPERIENCE:
Requires any combination of education, training and/or experience equivalent to graduation from high
school, supplemented by college-level coursework in statistics, data processing or related field and two
years of experience involving the processing, verification, recordkeeping and reporting of statistical data,
including work with computer databases and software applications. Experience with Structured Query
Language (SQL) and working with Excel required.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials and view a computer monitor.
Hearing and speaking to exchange information.
Sitting for extended periods of time.
Page 3|4Approved by Personnel Commission: 09/19/2007
Revised: 01/15/2014
Revised: 08/09/2017
Revised: 09/20/2017
Revised: Proposed revisions to PC for review and approval 01/19/2022
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