Recharge 2018 NDPERS Wellness Coordinators
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Recharge 2018
NDPERS Wellness Coordinators
1
Wellness Team
Bismarck, ND Bismarck, ND Fargo, ND Sioux Falls, SD
2
Here to Support You
Workplace consulting
• Assess culture and
employee health
• Coordinate targeted
wellness interventions
• Provide recommendations for
all dimensions of wellness
• Assist in establishing goals
Engagement activities
• Trainings
• Wellness coaching
3
Agency Wellness Program
• What is working well?
• What are your
obstacles?
• What has been
your best learning
experience?
4
Today’s Agenda
1. Healthy food in the workplace
• Next steps
• Assessing and strategizing
• Resources
2. Emotional well-being in the
workplace
• Signs and strategies
• Resources
3. Dakota Wellness Program
5
Healthy Food in the
Workplace
6
The Facts
Healthy food in the workplace
• More than 73% of employees want
healthy food options at work
• Employees spend an average of
47 hours per week at work, which
means your work environment is
ground zero for encouraging
healthy lifestyles
7
Physical Well-being
Definition
“The lifestyle behavior choices you make to
ensure health, avoid preventable diseases
and conditions, and live in a balanced state
of body, mind and spirit.”
-American Assoc. of Nurse Anesthetists
8
Physical Well-being
Culture of Health
Signs and symptoms of an unhealthy environment
• Employees may enjoy cooking or baking at home
and want to share with co-workers
• Supervisors may bring ‘treats’ as a nice gesture
• Food is given as a reward
• Unhealthy food is served at meetings
• Vending machine is full of unhealthy snacks
9
10
Goal
Decrease amount of unhealthy food
brought in by employees and
increase healthy options
Create a worksite that facilitates a
healthy environment for employees
to adopt healthy eating habits and
to inspire and empower employees
to control their health
11Assessing Culture
Build a case for workforce health
• Employee survey
• Is food in common areas an issue?
• Would employees like healthier
options available?
• Centers for Disease Control Scorecard
• Commitment from leadership
• Focus on demand from
employees in addition to the
business case for food guidelines
12Brainstorming 13
Plan
Design a supportive environment
Define simple, straightforward goals
• Food in common areas campaign
• Breakroom and vending
assessment
• Healthy food designation or
calorie information
• Healthy options at meetings and
catered events
• Fresh to Desk
• Healthy food policy or guidelines
14Engage
Launch and promote
• Launch tactic and promote it
• Get creative
• Host a healthy potluck
• Provide a piece of fruit from Fresh to
Desk program to introduce the program
• Healthy recipe contest
• Keep the momentum going
• Nutrition consults
• Classes that support health goals
• Provide resources on healthy foods
and non food items to share in the
workplace
15Measure
Evaluate
Agree on a clear definition of success and
then evaluate it
• Send a thank-you from top-level
management to employees
acknowledging their role in its success
• Get employee feedback with follow
up-survey
• Track progress by filling out worksite
health and employee interest surveys
again
• Compare to baseline data
16Resources
SHP Wellness Educators
• Food in common areas campaign
• Fresh to Desk
• Breakroom/Vending Assessment
• Vending and meeting healthy food guidelines
• Healthy Food Guidelines assistance
Other Resources
• Kaiser Permanente Workforce Health Resources
business.kaiserpermanente.org/thrive/healthy-eating
• CDC Worksite Health Scorecard
cdc.gov/workplacehealthpromotion
1718
Mental Health in
the Workplace
19The Facts
Mental health effects
• Depression is the leading
cause of disability
• Suicide rates are highest
among middle aged men
• Many individuals are not
aware they have the
condition
20Emotional Well-being
Definition
“Allows people to realize their full potential, cope
with the stresses of life, work productively, and
make meaningful contributions to their
communities.”
-US Surgeon General
"Health is a state of complete physical, mental
and social well-being and not merely the
absence of disease or infirmity.”
-World Health Organization
21Emotional Well-being
Acceptance and Awareness
Signs and symptoms of a emotional
or mental health concern
• Changes in productivity
• Increased use or high use of
sick days
• Tiredness or fatigue
• Changes to start time or end time
of work day
• Decreased social behavior in
the workplace
22Goal
Improve emotional well-being
Create a workplace that
facilitates a healthy
emotional well-being for
employees and
encourages use of
mental health treatment
as needed
23Assessing Culture
Improve emotional well-being
Barriers Audience Environment
• This is too personal • Gather baseline • Organizational
• Being depressed is data functions and
only for the weak • Who will this expectations
• What are the program benefit? • What changes to
barriers at my • How can I best our day to day
workplace? reach employees? processes can we
make?
24Plan
Improve emotional well-being
• Goals and measures of
success
• Engagement ideas and
strategies to create a culture
of health
• Policy
• Executive
communications
• Management training
• Events
• Build commitment with
leadership
25Brainstorming 26
Plan
Activities to improve
emotional well-being
• Voice commitment
• Reduce stigma
• Improve knowledge of disease
• Awareness of resources and
insurance benefits
• Management training
• Talking points to approach
employees
• A culture of health in the
workplace
27Engage
Improve emotional well-being
• Announcement or
kick-off event
• Communicate frequently
• Make it feel individualized
28Measure
Improve emotional well-being
• Based on objectives and
goals how did you do?
• Gather employee feedback
• Re-evaluate baseline data
29Resources
Improve emotional well-being
• Right Direction For Me
rightdirectionforme.com
• American Psychiatric Association
workplacementalhealth.org
• NDPERS Employee Assistance Program
ndpers.nd.gov/active-members/insurance-
plans/employee-assistance-program-eap/
• Primary Care Physician
sanfordhealthplan.com
30Developing a
Wellness Plan
31Dakota Wellness Program 32
Employer Based
Wellness Program
33Employer Based Program
1% Premium discount requires 5 points
1 point for these required steps
• Submit Commitment Agreement
• Appoint a Wellness Coordinator
• Attend an annual workshop
4 points for remaining program activities
• One Day Program: 1 point
• Multi-Day Program: 2 points
• Comprehensive Wellness Plan: 4 points
34Comprehensive Program
Requirements to earn 4 points
• Form a wellness committee
• Develop wellness mission and goals that align with the
organization’s mission and goals
• Carry out specific initiatives to realize goal and mission
• Monthly wellness activities
• Kick-off or notification to employees
• Educational materials
• Follow up surveys and evaluation
• Staff track their progress during initiatives as applicable
35Employer Based Program
Wellness benefit funding
Complete application
• $500 or actual program cost plus
75% of actual expenses
exceeding $500
• Max benefit of $1,000
• $2 times the total number of
health contracts
36Employer Based Program
Utilizing wellness benefit funding
• Fee for presentations • Hand sanitizer for a clean desk
• Ergonomics assessment campaign in conjunction with cold or
• Flu or tetanus vaccinations flu season for awareness/education
• Screenings – cholesterol, blood • Pedometers (reasonably priced) in
pressure, glucose conjunction with a walking program
• Wellness fairs • Wellness related books, videos for
creating a wellness library at employer
• CPR training in conjunction with
worksite
heart health awareness and
education
• Self-defense
37Mark Your Calendar
Timeline for Employer Based Wellness Program Application
• February 28: Submit Wellness Program Discount Application and Wellness
Benefit Funding Program Application
• April: Discount approval notification
• Unapproved applications have a chance to revise
• May 31: Submit previous year’s Employer Based Wellness Program Year-end
Activity/Program Confirmation to confirm completed activities
• June: Funding assistance notification
• July: New plan year begins
• Continues through June 30
• Rates will be updated to indicate participation or non-participation in
wellness effective July 1
38Wellness Coordinator Role
• Collaborate
• Stay informed
• Spread the word
39Contact
Western: Whitney Kuch
• Regions 1, 2, 6, 7 and 8
• whitney.kuch@sanfordhealth.org
• (701) 323-2131
Eastern: Karisa Johnson
• Regions: 3, 4 and 5
• karisa.johnson@sanfordhealth.org
• (701) 417-6539
40Governor’s Wellness
Initiative
41Governor’s Wellness Initiative
Launching soon!
• Governor Burgum, NDPERS and Sanford
Health Plan have joined forces
• Renewed focus on the 6 dimensions of
well-being and power of leadership
• Three-phase approach
• Phase 1: Nutrition
• Phase 2: Prevention
• Phase 3: Exercise
• First up: Video series featuring Governor
Burgum, First Lady and Cabinet members
42Governor’s Wellness Initiative
What can you do?
• As leaders, the Governor’s Wellness
Initiative needs you
• Try to engage with managers,
supervisors and other leaders when
possible
• New opportunities will launch over the
next 12 months—take advantage!
• A special message from Governor
Burgum will be released soon
432018 Wellness Benefit 44
2018 Dakota Wellness Program
January 1, 2018-December 31, 2018
• NDPERS employees and their
covered spouses are each eligible
to earn $250 per year in wellness
benefits ($500 per household)
• It is considered taxable income,
handled through payroll
• You are required to take the annual
health assessment (LifeScore) in
order to redeem benefits
45Dakota Wellness Program
How to earn your $250 incentive
• There are 3 ways to earn your $250
1. Fitness center reimbursement
2. Worksite events (vouchers)
3. Online wellness portal
• Essential Care (Doctor visit, Dental
visit, and LifeScore) $100
• Voucher cap increased to
12,000 points
46Combine Points and Reimbursements
Combine your fitness center reimbursements with worksite
events and wellness portal points to earn a maximum of $250
Example
• Fitness center reimbursements: $20 x 7 months = $140
• Worksite events: 3,000 points = $30
• Wellness portal: 8,000 points = $80
$140 + $30 + $80 = $250
47Wellness Portal 48
2018 Wellness Benefit
Tracking your health is easy
• Sync your fitness tracking
device and earn points for
every day you get in your
steps
• Log in less frequently and
track your activity in
challenges up to 14 days late
• Mobile optimized
49Fitness Center
Reimbursement
50Fitness Center Reimbursement
Overview
• Sign up to participate in the program
• Visit your local gym or fitness center a
minimum of 12 days per month
• Receive reimbursement for your
monthly membership fee, up to $20
per month
• Direct deposits are made on the 21st
of the month following workout month
• Example: June workouts
paid July 21
51Go to:
NIHCArewards.org
• New participants
click “First Time
Enrollment”
• Returning
participants click
“New Member
Portal- Already
enrolled”
52Vouchers 53
Worksite Events (Vouchers)
Overview
• Participate in workplace events led by
Sanford Health Plan’s Wellness Educators
or by an NDPERS Wellness Coordinator
• Single day events—3,000 points
• Multi-day events—6,000 points
• Earn a maximum of 12,000 points through
worksite wellness events
• Vouchers from July 1, 2017 – June 30,
2018 will be available in the redemption
center Nov. 1, 2018.
54Redeem Points 55
Redeeming Points
• Login to your mySanfordHealthPlan account
• Select “Redemption Center” under the “Wellness” tab.
• Redeem points
56Take Note
3 day delay
• It can also take up to 3 business
days for points earned through
the wellness portal to appear in
the redemption center
• You can view all of your earning
and redemption activity from all
wellness activities in the
redemption center
57Get Started Today!
Earn your benefit
1. Log on or create a mySanfordHealthPlan account
2. Take your LifeScore in the Wellness Portal
3. Earn points through wellness activities
1. Enroll in fitness center reimbursements, then visit
your gym 12 times per month
2. Participate in on-site wellness events in the
workplace and fill out the voucher form
3. Rejoin daily wellness challenges, join a program
or try new activities in the wellness portal
4. Redeem your benefit, up to $250
58Wellness Benefit Questions
Angela Oberg
(844) 742-0014
NDPERSwellness@sanfordhealthplan.com
59Take Your LifeScore Challenge
1. Challenge runs Sept. 1 - 30
2. Send e-blast to employees to encourage
10 members to take their 2018 health
assessment
• Includes employees and spouses
3. Ask employees to email, call or contact
you once they have completed their
LifeScore
4. Submit names to
NDPERSwellness@sanfordhealthplan.com
5. Earn a Hydroflask
60Thank you for
joining us today
61Agency Wellness Plan Goal: Assess Notes: Plan Notes: Engage Notes: Measure Notes:
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