PETONE COMMUNITY BOARD - Hutt City Council meeting papers
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PETONE COMMUNITY BOARD
23 October 2020
Order Paper for the meeting to be held in the
Petone Library, 7 Britannia Street, Petone,
on:
Monday 2 November 2020 commencing at 6.30pm
Membership
Pam Hanna (Chair) Mike Fisher (Deputy Chair)
Mike Henderson Matt Roberts
Alex Voutratzis Karen Yung
Deputy Mayor Tui Lewis
For the dates and times of Council Meetings please visit www.huttcity.govt.nz
Have your say
You can speak under public comment to items on the agenda to the Mayor and Councillors
at this meeting. Please let us know by noon the working day before the meeting. You can do
this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic
Services Team on 04 570 6666 | 0800 HUTT CITY
COMMUNITY BOARDS – FUNCTIONS AND DELEGATIONS
This document records the delegation of Council functions, responsibilities, duties, and
powers to Community Boards.
The Community Boards have been established under section 49 of the Local
Government Act 2002 to represent, and act as an advocate for, the interests of their
community.
The delegations are expressed in general terms. The delegations shall be exercised
with proper regard for the Council’s strategic direction, policies, plans, Standing
Orders and its interpretation of its statutory obligations. The delegations are to be read
together with the following propositions.
These delegations are based on the following principles:
Issues relevant to a specific community should be decided as closely as possible
to that community. Where an issue has broader implications, i.e. any effects of
the decision cross the board boundary, the matter will be decided by Council
after seeking a recommendation from the relevant Community Board. This
includes any decisions that have strategic importance to the city as a whole, and
those that will impact on or create consequences for other parts of the city or the
city as a whole. An assessment of issues that fall into this category will be made
as part of the corporate agenda process for each meeting cycle. Any uncertainties
over interpretation will be referred to the Mayor and Chief Executive to
determine in consultation with the relevant Standing Committee and Board
Chair;
Efficient decision-making should be paramount;
Conflicts of interest should be avoided and risks minimised;
To ensure processes are free from bias and pre-determination Community Boards
should not adjudicate on issues on which they have advocated or wish to
advocate to Council;
Community Boards should proactively and constructively engage with residents,
Residents’ Associations and local community groups on local matters that affect
the community they represent, raise with Council issues raised with them by
their community, and advocate on behalf of their community.
These delegations:
(a) recognise that the role of Council is to look after the affairs of the city as a
whole, and the role of a Community Board is to represent the interests of its
community.
(b) do not delegate any function, duty or power which a statute (for example
section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002)
prohibits from being delegated;
3 02 November 2020
(c) are subject to and do not affect any delegation which the Council has already
made or subsequently makes to any other committee, Council officer or other
member of staff;
(d) are subject to any other statutory requirements that may apply to a particular
delegation;
(e) are subject to any notice issued by the Council, from time to time, to a
Community Board that a particular issue must be referred to Council for
decision;
(f) reflect that decisions with significant financial implications should be made by
Council (or a committee with delegated authority);
(g) promote centralisation of those functions where the appropriate expertise
must be ensured; and
(h) reflect that all statutory and legal requirements must be met.
DELEGATIONS
Engage informally with Council through:
Council Briefings - Community Board members are invited to attend all
Council Briefings unless the topic is for Council members only and outlined as
such on the invitation.
Quarterly meetings of the Community Board Chairs with the Mayor and Chief
Executive to consider the effectiveness of community representation and the
accompanying support mechanisms.
Corporate Leadership Team contact, with one senior officer assigned as the
contact person to attend each Community Board meeting and provide liaison
with Council.
Elected Member Support – Democratic Services hopes to establish a position
that will provide seamless liaison between Council, staff and Community
Boards.
Corporate agenda process for each meeting cycle, providing information on
the Council’s work programme for the year broken down by cycle.
Provide their local community’s input, through preparing reports or submissions,
on:
Council’s Long Term Plan and/or Annual Plan.
Council’s policies, programmes (including the District Roading Programme)
and bylaws.
Changes or variations to the District Plan.
Resource management issues which it believes are relevant to its local
community, through advocacy.
4 02 November 2020
The disposal or acquisition of significant assets.
Road safety including road safety education within its area.
The review of Local Community Plans as required.
Any other issues a Board believes is relevant to its local area.
Reports may be prepared by the Board and presented to Council Committees, along
with an officer’s recommendation, for consideration.
Any submissions lodged by a Board require formal endorsement by way of resolution.
Standing Order 21.16, Community Board and Youth Council Participation in Meetings
of Council and Standing Committees, makes provision for the Chair of a Community
Board (or their representative as advised by the Chair prior to the meeting) to
participate in discussion on any matters which are of interest to a particular ward area
at meetings of the Standing Committees of Council, but there are no voting rights or
rights to move or second motions. The rules of debate applicable to members of the
Council apply to the Community Board representative. Notification of the intention to
exercise speaking rights and identification of the relevant agenda item are to be
provided to the Chair prior to the meeting. In exceptional circumstances Board
representatives may be invited to participate on specific subjects at meetings of the full
Council, at the discretion of the Council Chair.
Co-ordinate with Council staff:
Local community consultation on city-wide issues on which the Council has
called for consultation.
Provide input to officers on:
Roadworks, water supply, sewerage, stormwater drainage, waste
management and traffic management for its local area.
Parks and reserves and associated public facilities, recreational facilities and
community activities within its local area.
Develop:
Community Response Plans in close consultation with the Wellington Region
Emergency Management Office, emergency organisations, the community,
residents’ associations, other community groups, and local businesses, for
review on an annual basis.
Promote:
Recreational facilities and opportunities in its area with a view to ensuring
maximum usage.
Arts and crafts in its area.
Grant:
Local community awards.
5 02 November 2020
Appoint:
A liaison member or, where appropriate, representatives to ad hoc bodies,
which are involved in community activities within the Board’s area, on which
a community representative is sought.
Portfolio holders who will have responsibility for reporting back to the Board
on the topics assigned.
Endorse:
Amendments to the Eastbourne Community Trust Deed (Eastbourne
Community Board only).
Decide:
In the Community Board’s area:
Naming new roads and alterations to street names.
Official naming of parks, reserves and sports grounds within the provisions of
Council’s Naming Policy. Note 1
Removal and/or planting of street trees within the provisions of Council’s
Operational Guide for Urban Forest Plan where a dispute arises that cannot be
resolved at officer level. Note 2
The granting of leases and licences in terms of Council policy to voluntary
organisations for Council owned properties in their local area, for example,
halls, but not including the granting of leases and licences to community
houses and centres.
The granting of rights-of-way and other easements over local purpose
reserves and granting of leases or licences on local purpose reserves.
The granting of leases and licences for new activities in terms of Council
policy to community and commercial organisations over recreation reserves
subject to the provisions of the Reserves Act 1977 and land managed as
reserve subject to the provisions of the Local Government 2002, in their local
area. (Note: renewal of existing leases and licences will be reported once a
year to the appropriate Council Committee).
The allocation of funding from the Community Engagement Fund in
accordance with Council’s adopted guidelines (attached as Appendix 1).
Expenditure of funds allocated by the Council to the Board from the
Miscellaneous Budget to cover expenditure associated with the activities of
the Board. The Chair to approve expenditure, in consultation with the Board,
and forward appropriate documentation to the Committee Advisor for
1
This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or
where the site crosses ward or community boundaries.
2
The Operational Guide for Urban Forest Plan is available from Council’s Parks and Recreation Division.
6 02 November 2020
authorisation. Boards must not exceed their annual expenditure from the
Miscellaneous Budget.
The allocation of funding for the training and development of Community
Board members, including formal training courses, attendance at seminars or
attendance at relevant conferences.
Resource Management Hearings:
Each Community Board may have one suitably trained member available for
selection to sit on the Hearings Subcommittee for notified resource consent
applications. This will require the member to hold current certification under
the Making Good Decisions Training, Assessment and Certification
Programme for RMA Decision-Makers. No Board member shall be eligible for
selection if the Board has made a submission on the matter to be decided.
NOTE: The Ministry for the Environment advocates that Councils offer specialist RMA training in
areas of law which are difficult to grasp or where mistakes are commonly made. This is to
complement the Good Decision Making RMA training that they run (which is an overview and basic
summary of decision making, rather than an in-depth training in specific areas of the RMA).
Therefore in order to facilitate this, the RMA training run for elected members who wish to be
hearings commissioners is mandatory.
Reasons for the importance of the training:
Hearings commissioners are kept abreast of developments in the legislation.
Legal and technical errors that have been made previously are avoided (many of which have
resulted in Environment Court action which is costly, time consuming and often creates
unrealistic expectations for the community).
The reputation of Council as good and fair decision makers or judges (rather than legislators)
is upheld.
Consider and make recommendations to Council on:
Particular issues notified from time to time by Council to the Community
Board, including roading issues within the Community Board’s area.
Roading issues considered by the Mayor and Chief Executive to be strategic
due to their significance on a city-wide basis, including links to the State
Highway, or where their effects cross ward or community boundaries.
Parks, reserves and sports ground naming for sites that have a high profile,
city-wide importance due to their size and location and/or cross ward or
community boundaries.
Representatives to any Council committee, subcommittee, subordinate
decision-making body, working group, or ad hoc group on which a
Community Board representative is required by Council.
The setting, amending or revoking of speed limits in accordance with the Hutt
City Council Speed Limits Bylaw 2015, including the hearing of any submissions.
7 02 November 2020
APPENDIX 1 – COMMUNITY ENGAGEMENT FUND
CRITERIA
The fund is for local activities and events that directly benefit the local community.
To be eligible for funding the organisation must be a charitable trust or an incorporated
society and the activity must take place within the Hutt.
Each of the city’s seven wards receive funding according to the number of residents
within its boundaries. For each resident there is an allocation of 40 cents.
The ward allocations are listed below:
Ward Amount
Eastbourne $2,366
Petone $6,250
Wainuiomata $8,607
Central $9,320
Eastern $8,461
Northern $7,644
Western $6,201
Applications must support the Local Community Plan, if there is one, and also core
Council business as identified in the Long Term Plan.
Decisions
Each Community Board decides the funding applications within its area. Boards are
free to distribute their funding in a single large allocation or spread it over a number of
smaller ones.
What can be funded
purchase of office equipment
food and catering costs
community festivals
youth group events and projects run by the elderly or citizens associations
art projects that are not part of the core curriculum
advertising, promotion costs
What won’t be funded
Activities that:
promote an organisation’s religious, ethical, commercial or political views
involve buying land or buildings or carrying out maintenance on buildings
duplicate services that are already covered by Council or by government agencies
eg, health or education providers
have already begun or have already finished
involve the redistribution of funds to others at the applicant’s discretion
8 02 November 2020
involve fundraising or legal costs
involve capital investments or trust funds
go towards prize money
are operational costs eg, salaries, wages, rent, power
Funding rules
Successful applicants must:
use funds only for the approved purpose and in accordance with any terms and
conditions set by Council
use funds by June 30 of the following year
let Council’s funding officer know immediately if any difficulty or potential
difficulty arises that may compromise the service or project
lay a complaint with Police if any funds are stolen or misappropriated, and then
notify Council
allow Council to audit the use of the funds should it wish to do so
recognise Council’s support in all publicity material, annual reports and similar
publications
complete an Accountability Report no later than six weeks after completing the
project. This should outline how the funds were used and how the community
benefited
make a presentation to the funding group showing how the event met its
objectives.
Council’s Community Funding Advisor is available to support and assist community
groups when making applications through the Council’s online grants system.
9
HUTT CITY COUNCIL
PETONE COMMUNITY BOARD
Meeting to be held in the Petone Library, 7 Britannia Street, Petone on
Monday 2 November 2020 commencing at 6.30pm.
ORDER PAPER
PUBLIC BUSINESS
1. APOLOGIES
2. PUBLIC COMMENT
Generally up to 30 minutes is set aside for public comment (three minutes per
speaker). Speakers may be asked questions on the matters they raise.
3. MAYOR'S ADDRESS (20/1253)
4. PRESENTATIONS
a) Presentation by Local Councillor from Greater Wellington Regional
Council (GWRC) (20/1254)
Verbal presentation by Local Councillor from Greater Wellington
Regional Council
b) Presentation by Jackson Street Programme (20/1255)
Verbal presentation by Mr Robbie Schneider, Chair
c) Presentation by the Wellington Tenths Trust (20/1290)
Verbal presentation by the Operations Manager from the Wellington
Tenths Trust (if available)
5. CONFLICT OF INTEREST DECLARATIONS
Members are reminded of the need to be vigilant to stand aside from decision
making when a conflict arises between their role as a member and any private or
other external interest they might have.
6. MINUTES
Meeting minutes Petone Community Board, 24 August 2020 112
10
7. REPORTS REFERRED FOR BOARD INPUT BEFORE BEING CONSIDERED
BY SUBCOMMITTEE AND COMMITTEE OF COUNCIL
a) Proposed P10 Time Restriction - Cuba Street, Petone (20/894)
Report No. PCB2020/6/226 by the Traffic Engineer - Network
Operations 21
b) Buick Street - Proposed No Stopping At All Times Restrictions
(20/1139)
Report No. PCB2020/6/227 by the Traffic Engineer 25
c) Jackson Street - Proposed No Stopping At All Times Restrictions
(20/1212)
Report No. PCB2020/6/228 by the Senior Traffic Engineer 29
d) Proposed Temporary Road Closures - Hutt News Petone Rotary Fair
2021 (20/1232)
Report No. PCB2020/6/229 by the Traffic Engineer - Network
Operations 33
8. INNOVATING STREETS FOR PEOPLE - JACKSON STREET PROJECT
(20/1237)
Memorandum dated 14 October 2020 by the CBD Development Manager 41
9. COMMUNITY ENGAGEMENT FUND 2020-2021 (20/1230)
Memorandum dated 13 October 2020 by the Community Funding Advisor 44
10. 2021-2022 MEETING SCHEDULE (20/1231)
Memorandum dated 13 October 2020 by the Senior Democracy Advisor 47
11. COMMITTEE ADVISOR'S REPORT (20/1229)
Report No. PCB2020/6/106 by the Senior Democracy Advisor 57
12. CHAIRPERSON'S REPORT (20/1256)
Report No. PCB2020/6/107 by the Chair, Petone Community Board 6211
13. QUESTIONS
With reference to section 32 of Standing Orders, before putting a question a
member shall endeavour to obtain the information. Questions shall be concise and
in writing and handed to the Chair prior to the commencement of the meeting.
Kate Glanville
SENIOR DEMOCRACY ADVISOR12 24 August 2020
HUTT CITY COUNCIL
PETONE COMMUNITY BOARD
Minutes of a meeting held in the Petone Library, 7 Britannia Street, Petone on
Monday 24 August 2020 commencing at 6.30pm
PRESENT: Ms P Hanna (Chair) Mr M Fisher (Deputy Chair)
Mr M Henderson Mr M Roberts
Mr A Voutratzis (from 6.35pm) Ms K Yung
Deputy Mayor T Lewis
APOLOGIES: Mr A Voutratzis for lateness
IN ATTENDANCE: Mayor C Barry (part meeting)
Cr B Dyer (part meeting)
Ms A Blackshaw, Director of Neighbourhoods and
Communities
Mr C Agate, Traffic Engineer – Network Operations
Ms H Clegg, Minute Taker
PUBLIC BUSINESS
Ms Hanna asked that the thoughts of the Community Board members be with the
victims of the Christchurch mosque shootings.
1. APOLOGIES
RESOLVED: (Ms Hanna/Ms Yung) Minute No. PCB 20501
“That the apology for lateness from Mr Voutratzis be accepted.”
2. PUBLIC COMMENT
Ms Ruth Mansell spoke to the Korokoro Community Newsletter. She explained
the newsletter had been in publication for 34 years, and that the current editors
were concerned about the future security of funding. She added that in the past,
the $800 for printing had been funded from Pub Charities monies, and that recently
it had been sponsored by local real estate companies. She requested the Board
supported the editor’s application for funding through Council’s Community
Engagement Fund. She further advised that it was important that local
communities continued to be connected. She highlighted that the Korokoro
Community Newsletter was hand delivered to all Korokoro households.
Mr Voutratzis joined the meeting at 6.35pm.
Mr Roger Thackeray spoke to the Lower Hutt District Plan review. He requested
the Board be fully involved in this process, especially in regard to heritage and
Petone 2040. He believed it was timely to advocate for Petone heritage overlays to13 24 August 2020
be incorporated in the Lower Hutt District Plan. He stressed that District Plan
reviews took time, and that in the meantime, heritage values could be lost. He
advised that with Urban Plus Limited’s recent property purchase in Britannia
Street it would be good to ensure a “heritage sympathetic’ development could
occur on the site.
Mr Ron Beernink spoke to pedestrian crossings. He explained he was an advocate
for active transport and all modes of transport. He maintained that pedestrians
were not catered for in new developments. He highlighted the difficulties
pedestrians had in accessing e.g. Briscoes, and the Percy Scenic Reserve across the
interchange roundabout. He believed the Lower Hutt District Plan could provide
opportunities for pedestrians to be included in all developments. He wanted
Petone to be pedestrian friendly, with living streets and traffic calming measures.
He further believed commercial and heavy traffic needed to be diverted.
3. MAYOR'S STATEMENT (20/830)
Mayor Barry thanked members for their work to date, and for complying with Covid-19
Level 2 restrictions and requirements.
Mayor Barry reported that at the recent Local Government New Zealand’s Annual
General Meeting, a remit was passed advocating that central government allow local
authorities to be able to put a moratorium on the taking and/or using of water for water
bottling operations. He advised of several shovel ready projects which the Hutt Valley
had received approval for, including $15M for the Eastern Bays Shared Path and $27M
for the Naenae Pool. He added that now the logistics were being worked out, to enable
all projects to proceed.
Mayor Barry explained that the Long Term Plan (LTP) process was about to commence.
A strategic session would be held shortly for Council and all Board Chairs, whereupon
the full public consultation process would commence. He acknowledged the LTP process
was the ideal forum to include the Petone 2040 document, and all shovel ready projects.
Mayor Barry encouraged members to become involved in the Integrated Transport Plan
process, along with the Cross Valley Transport Connections (CVTC) project process. He
advised work was almost finalised on a webpage for the latter project, to ensure the
public had access to the most up to date information. He stressed the CVTC project was
a multi-modal, resilience project.
Ms Hanna thanked Mayor Barry for inviting Chairs to the LTP strategic meeting. Mayor
Barry advised all Boards would be updated during the LTP process.
4. PRESENTATIONS14 24 August 2020
a) Presentation by Local Councillor from Greater Wellington Regional Council
(GWRC)
Councillors Prue Lamason and Josh van Lier from Greater Wellington Regional
Council (GWRC) advised:
Port Road work was in the mix in the GWRC shovel ready projects and would
be undertaken in due course;
Public transport update:
o masks would be mandatory on all public transport from Monday 1
September and officers were currently working on the logistics and
communication of this;
o bus patronage was currently 65-70% of pre-Covid-19 Level 2 numbers;
o it was difficult to maintain bus timetables and comply with Ministry of
Health guidelines. GWRC was investigating options;
o lower patronage on buses now would impact on future capabilities to
fund growth in public transport in the future; and
o the New Zealand Transport Agency would fund any fare shortfall until
the end of 2020;
The proposed shifting of bus-stop #8020 Jessie Street, raised at the previous
Board meeting, had to be undertaken as a power pole was in the way. Cr
Lamason advised the concerned residents had been spoken with and whilst
they were disappointed, they understood the reasons for the shift;
Soil testing and pile driving were underway for the RiverLink project, with
work commencing for the resource consenting process. The Melling Station
would be moved south with the entire project designed to consider a possible
future railway line extension to the north. A pedestrian overbridge would be
constructed linking to the CBD. The proposed new Melling bridge would be
built to the south of the existing bridge. It was likely the flood protection
works would commence at the northern (Mills Street) end of the project;
GWRC was developing its LTP and invited public submissions via a survey on
it’s website, to assist in providing direction for the LTP. Full public
consultation would be undertaken on the draft LTP in early 2021;
Public consultation for the Draft Parks Network Plan was due to close shortly
and the Board was encouraged to submit, with all documentation available
online;
GWRC and Te Mata (the new national quality water body) representatives
have entered into a Memorandum of Understanding regarding drinking
water. It is on the basis that drinking water supply assets will remain in public
ownership;
GWRC now had a Rates Postponement Policy similar to the policy of Hutt City
Council. To date there had not been much uptake, which was only offered in
areas where a local authority also held a similar policy. Cr Lamason
confirmed that the GWRC policy was available for those aged over 65, with no15 24 August 2020
test to pass and that interest was charged.
In response to a question from a member, Cr van Lier confirmed that analysis of
the free public transport trial was currently being undertaken, and he agreed to
report back at the next Board meeting. Cr Lamason noted that a possible public
transport fare increase could be considered in the future, to counteract the lowered
revenue during the Covid-19 situation.
In response to a question from a member regarding future bus stop relocations, the
Traffic Engineer – Network Operations advised that GWRC was currently
reviewing the 160 Wainuiomata Route (which consisted of approximately 60
stops), and that after that was completed, work would commence on other
suburban route reviews.
In response to a question from a member, Cr van Lier confirmed that there was
research being undertaken concerning sedimentation of the Hutt River pre- and
post-Covid lockdown, and that he would report back on this issue.16 24 August 2020
b) Presentation by Jackson Street Programme
Ms Hellen Swales, Jackson Street Programme Coordinator advised that the Jackson
Street Programme (JSP) was:
Encouraging all eligible businesses to sign up to access $5,000 for business
mentoring, and for further central government funding for businesses
involved in tourism;
Updating JSP’s Facebook page to advertise those local businesses making face
masks; and
Promoting Petone to national tourists, intending to develop more walkable
tours and unveiling two more Walk of Champions plaques;
Holding its Annual General Meeting on 24 September at the Petone Library,
5.30pm start;
Intending to be involved with the Lower Hutt District Plan review especially
the Heritage sections;
Continuing with planning for Christmas events, including the twilight Santa
Parade on 27 November, Letters to Santa, Family Treasure Hunt and Grotto;
Now advertising in Vibrant Hutt with a slogan “Hands up for Petone”,
focussing on shopping, hospitality and pampering yourself; and
Investigating ways to effectively use the $250,000 Fund for Innovative Streets.
A meeting had been held with officers, with JSP stressing the Petone 2040
document should be in the forefront of any proposals, as it had already been
widely consulted on. JSP was hoping to be a part of a co-design process with
businesses and the community to ensure streets were safer and people friendly
with access to community spaces. JSP believed footpath upgrading of Jackson
Street should be a priority for the use of the money, and that the money should
not be used for temporary projects.
In response to a question from a member, Ms Swales advised JSP had studied
research from other local authorities concerning impacts on businesses when street
beautification works had resulted in a loss of carparks. She had concluded that
businesses in those areas had experienced revenue reductions, despite the user
friendly developments. She reminded members that the demographics of visitors
to Petone during the business week were elderly, less mobile persons, and that
upgrading of footpaths would be preferable. She added that having ring road
systems such as in Hastings provided for more carparking to be available. She
noted that the average number of cars per household in Lower Hutt was 2.5.
In response to a question from a member regarding the heritage tours and stories,
Ms Swales advised all heritage stories were directly related to Petone.
In response to a question from a member regarding the possible role of the Board
in the Innovative Streets Project, Ms Swales asked that the Board support the JSP
“wish list” around the Petone 2040 document rather than a trial. She further asked
that any public works be undertaken with a heritage slant lens.
In response to a question from a member, Deputy Mayor Lewis advised she
believed the Innovative Street Project monies could only be used for temporary
structures and that officers were aware of the changed timeframes for the use of17 24 August 2020
the monies.
5. CONFLICT OF INTEREST DECLARATIONS
Mr Mike Henderson declared a conflict of interest in relation to Item 7a) –
Proposed Road Closure(s) – Cam County Incorporated Port Road Drags and took
no part in discussions or voting on the matter.
6. MINUTES
Mr Roberts noted that Item 3: Mayoral Statement in the minutes did not accurately
reflect concerns raised by members concerning the reduced hours of Moera Library. He
said the Board had requested further information to be reported back to this meeting.
The Chair noted that Britannia Street had been spelt incorrectly.
RESOLVED: (Ms Hanna/Mr Roberts) Minute No. PCB 20502
“That the minutes of the meeting of the Petone Community Board held on Monday, 22 June
2020, be confirmed as a true and correct record, subject to amending the wording of Britannia
Street.”
7. REPORTS REFERRED FOR BOARD INPUT BEFORE BEING CONSIDERED
BY SUBCOMMITTEE/COMMITTEE OF COUNCIL18 24 August 2020
a) Proposed Road Closure(s) - Cam County Inc Port Road Drags (20/783)
Report No. PCB2020/5/162 by the Traffic Engineer - Network Operations
Mr Henderson declared a conflict of interest and took no part in the discussion or
voting on the matter.
The Traffic Engineer – Network Operations elaborated on the report. He explained
that improvements were made each year to this annual event. He highlighted that
this year, noise readings would be taken throughout all events in response to
concerns from Point Howard residents. He advised that all businesses had been
consulted with, and that the Traffic Impact Report contained several conditions of
consent. He noted that a reserve day of the following week had been set aside.
The Chair noted that whilst the event took place in the Board’s area, it was
residents in the Eastbourne Community Board area who had voiced concerns. She
requested a copy of this report be presented to the Eastbourne Community Board.
RESOLVED: (Ms Hanna/Ms Yung) Minute No. PCB 20503
“That the Board endorses the recommendations contained within the report.”
b) Proposed Road Closure(s) - Hutt Valley Motorsport Club Inc Port Road Sprints
(20/785)
Report No. PCB2020/5/163 by the Traffic Engineer - Network Operations
The Traffic Engineer – Network Operations elaborated on the report. He explained
there were several roads affected by this event. He highlighted that the event was
held over two separate days with reserve days being allocated.
Mr Henderson commented that no businesses had made a strong complaint about
the event.
RESOLVED: (Ms Hanna/Mr Henderson) Minute No. PCB 20504
“That the Board endorses the recommendations contained in the report.”19 24 August 2020
c) Hautonga Street, Petone - Proposed P15 Parking Restrictions (20/826)
Report No. PCB2020/5/164 by the Traffic Engineer
The Traffic Engineer – Network Operations elaborated on the report. It was noted
that Tudor Distributors had only requested one P15 carpark however as they had
closed up their roller door entry, it effectively opened up two more P15 parking
spaces.
RESOLVED: (Ms Hanna/Mr Fisher) Minute No. PCB 20505
“That the Board endorses the recommendation contained in the report.”
8. CHAIRPERSON'S REPORT (20/918)
Report No. PCB2020/5/83 by the Chair, Petone Community Board
The Chair elaborated on the report. She highlighted the community projects taking
Covid-19 recovery into account. She advised that as Korokoro School did not require
assistance with their tree planting project, a litter reduction event that would take place in
September can be supported instead.
The Chair asked the Director of Neighbourhoods and Communities to provide an update
regarding the Moera Library. The Director of Neighbourhoods and Community
explained that the requirements of Coivd-19 restrictions had impacted all Council
libraries, including and especially Moera where social distancing could not be ensured.
She added that a recruitment freeze had been initiated during the first lockdown and
officers were being shared across facilities as a result.
The Director of Neighbourhoods and Communities agreed to investigate the Moera
situation and to report back to the Board.
Ms Young stated her appreciation of the bus tour, and her support of apartment
developments with no carparking. She added this presented challenges for the future
and that infrastructure planning would have to adapt and change. She looked forward to
the Integrated Transport Plan. She asked for information regarding potential Board input
and timelines. The Chair advised she would have further information after attending the
Council’s Long Term Plan strategic planning session.
RESOLVED: (Ms Hanna/Mr Roberts) Minute No. PCB 20506
“That the Board notes and receives the report.”20 24 August 2020
9. COMMITTEE ADVISOR'S REPORT (20/824)
Report No. PCB2020/5/71 by the Acting Committee Advisor
The Chair noted consultation on the Heritage Policy Review and the Proposed Waste
Management Bylaw had commenced. She advised the Board would make a submission
on these.
The Chair advised she had passed the Making Good Decisions Resource Management
training.
Mr Roberts asked for a copy of the full Cross Valley Transport Connections business case
be provided to the Board, rather than just the summary.
Deputy Mayor Lewis thanked officers for the thorough Committee Advisor’s report.
RESOLVED: (Ms Hanna/Deputy Mayor Lewis) Minute No. PCB 20507
“That the Board notes and receives the report.”
10. QUESTIONS
There were no questions.
The Chair closed the meeting by using the Whakatauki He waka eke noa “we are
all in this together”, making particular reference to the Christchurch Mosque
Shootings, and the Level 3 Covid-19 situation in Auckland.
There being no further business the Chair declared the meeting closed at 7.52 pm.
P Hanna
CHAIR
CONFIRMED as a true and correct record
Dated this 2nd day of November 202021 02 November 2020
Petone Community Board
12 August 2020
File: (20/894)
Report no: PCB2020/6/226
Proposed P10 Time Restriction - Cuba Street,
Petone
Purpose of Report
1. The purpose of this report is to seek the endorsement of the Petone
Community Board for the installation of a P10 (At All Times) time restriction
outside the newly renovated commercial/retail property at no. 73 Cuba
Street, Petone.
Recommendations
That the Traffic Subcommittee recommends that Council endorses the
installation of a P10 (At All Times) time restriction outside no. 73 Cuba Street, as
outlined in Appendix 1 of this report.
For the reason that the proposed restriction will improve parking turnover and
availability on Cuba Street, benefitting both local businesses and their customers.
The proposed changes support Council’s 2017 Parking Policy.
Background
2. Council Officers were approached by the current leaseholder of no. 73 Cuba
Street, requesting a P10 time restriction similar to that outside the
commercial premises on the corner of Cuba and Atiawa Streets, for
customers accessing their business.
3. Austroads – Guide to Traffic Management: Part 11 provides the following
guidance with regards to time limits;
a) 5 minute parking is appropriate in areas with a very high arrival rate e.g. where
passengers are dropped off but some waiting is likely. It may apply near cinemas, post
offices and hotels and may potentially be used in business districts and near schools.
b) 10 minute or ¼ hour (15 minute) parking can provide for pick-up and set-down
outside schools and for a high turnover outside commercial facilities providing a high
level of convenience such as banks post offices milk bars and newsagents. It is only
appropriate for motorists who wish to go to the one address.
DEM15-5-2 - 20/894 - Proposed P10 Time Restriction - Cuba Street, Petone Page 2122 02 November 2020
c) ½ hour (30 minute) parking can be applicable directly outside local shops that rely on
providing a reasonably high level of convenience to maintain a competitive market
position. There is usually a high demand and 1-hour parking would result in inadequate
parking turnover. A ½-hour restriction allows people to go to two or three shops.
d) 5 minute, ¼ hour (15 minute) and ½ hour (30 minute) parking is typically unable
to be diverted into off-street locations unless off-street parking is located at the site
frontage and direct access is provided to and from the abutting road.
Discussion
4. The proposed business (dairy) meets the Austroads criteria for 10 or 15
minute parking, and is in-line with Councils 2017 Parking Policy for Shop
and Trade, whereby ‘parking is a key resource to support access for customers to shops,
restaurants and social opportunities’….. For example, in shopping areas short-term parking
for shoppers receives high priority in order to contribute to the performance of businesses in
the area’.
5. Surrounding commercial businesses all have off-street parking facilities,
with any overflow easily managed with nearby ‘unrestricted’ on street
parking.
Options
6. The options are to:
a) Maintain the existing level of service (unrestricted) – Do Nothing;
b) Improve the existing level of service (based on the proposed premise
use) by endorsing the installation of a P10 time restriction, consistent
with restrictions nearby; or
c) Endorse a time restriction either greater or less than the proposed P10
time restriction
Climate Change Impact and Considerations
7. The matters addressed in this report have been considered in accordance
with the process set out in Council’s Climate Change Considerations Guide.
DEM15-5-2 - 20/894 - Proposed P10 Time Restriction - Cuba Street, Petone Page 2223 02 November 2020
8. The decision will not increase greenhouse gas emissions, and will not be
affected by a changing climate. There are no opportunities in this decision to
reduce emissions or build resilience.
Consultation
9. Consultation was restricted to the building owner and lease holder as the
proposed parking is directly outside the premise at no. 73 Cuba Street, and
surrounding businesses all have off-street parking facilities.
Legal Considerations
10. These restrictions are made pursuant to the provisions of the Hutt City
Council Traffic Bylaw 2017.
Financial Considerations
11. These changes can be funded from Council’s 2020/21 road marking budget.
Appendices
No. Title Page
1 Appendix 1 - Proposed P10 Time Restriction - Cuba Street, Petone 24
Author: Charles Agate
Traffic Engineer - Network Operations
Reviewed By: Damon Simmons
Traffic Asset Manager
Approved By: John Gloag
Head of Transport
DEM15-5-2 - 20/894 - Proposed P10 Time Restriction - Cuba Street, Petone Page 23Attachment 1 Appendix 1 – Proposed P10 Time Restrictions – Cuba Street, Petone DEM15-5-2 - 20/894 - Proposed P10 Time Restriction - Cuba Street, Petone Page 24
25 02 November 2020
Petone Community Board
30 September 2020
File: (20/1139)
Report no: PCB2020/6/227
Buick Street - Proposed No Stopping At All
Times Restrictions
Purpose of Report
1. The purpose of this report is to gain the Petone Community Board’s
endorsement for the installation of a parking restriction (no stopping at all
times) on Buick Street, as shown in Appendix 1 attached to this report.
Recommendations
That the Traffic Subcommittee recommends that Council endorses the
installation of a No Stopping At All Times restriction on Buick Street, as shown in
the Appendix 1 attached to this report.
For the reasons that the proposed restriction would improve accessibility for
local residents and promote compliance with the Land Transport (Road User)
Rule 2004.
Background
2. Council received a request from a local resident concerned about safety and
manoeuvrability issues experienced in the vicinity of the shared driveway
servicing no’s. 51 and 53 Buick Street. The preferred option would be to
convert the existing two parking spaces in front of no. 51 into a single
parking space.
3. The existing utility pole in front of no.53 Buick Street, in conjunction with
vehicles parked on both sides of the road, results in restricted
manoeuvrability and visibility for users of the driveway (refer street view
below).
DEM15-5-2 - 20/1139 - Buick Street - Proposed No Stopping At All Times Page 25
Restrictions26 02 November 2020
Discussion
4. The proposal involves the installation of a ‘no stopping’ restriction by way
of ‘broken yellow lines’ leaving one centralised parking space in front of
no.51 Buick Street.
5. The proposal would reduce the on-street parking stock by one and provide
the residents at no.49, 51, and 53 with 2.7m of additional space over the
legally required 1m, improving manoeuvrability at their driveways.
Options
6. The options are to:
(a) leave the area as it is and accept the current accessibility level of service;
or
(b) install No Stopping At All Times Restrictions (Broken Yellow Lines) as
shown in Appendix 1; or
(c) install No Stopping At All Times Restrictions (Broken Yellow Lines)
over some greater or lesser extent.
7. Officers recommend Option b) as it would increase accessibility for the
resident and promote compliance with the Land Transport (Road User) Rule
2004.
Climate Change Impact and Considerations
8. The matters addressed in this report have been considered in accordance
with the process set out in Council’s Climate Change Considerations Guide.
9. The decision will not increase greenhouse gas emissions, and will not be
affected by a changing climate. There are no opportunities in this decision to
reduce emissions or build resilience.
Consultation
10. Consultation documents were delivered to five affected residences at
numbers 49, 51, 53, 55, and 57 Buick Street.
DEM15-5-2 - 20/1139 - Buick Street - Proposed No Stopping At All Times Page 26
Restrictions27 02 November 2020
11. Four responses were received, all in favour of the proposal.
Legal Considerations
12. These restrictions are made pursuant to the provisions of the Hutt City
Council Traffic Bylaw 2017.
Financial Considerations
13. These changes can be funded from Council’s 2020/21 road markings budget.
Appendices
No. Title Page
1 Appendix 1 Buick Street Proposed No Stopping At All Times 28
Restrictions - Plan
Author: Threesa Malki
Traffic Engineer
Reviewed By: Charles Agate
Traffic Engineer - Network Operations
Approved By: Damon Simmons
Traffic Asset Manager
DEM15-5-2 - 20/1139 - Buick Street - Proposed No Stopping At All Times Page 27
RestrictionsAttachment 1 Appendix 1 Buick Street Proposed No Stopping At All Times Restrictions - Plan DEM15-5-2 - 20/1139 - Buick Street - Proposed No Stopping At All Times Restrictions Page 28
29 02 November 2020
Petone Community Board
09 October 2020
File: (20/1212)
Report no: PCB2020/6/228
Jackson Street - Proposed No Stopping At All
Times Restrictions
Purpose of Report
1. The purpose of this report is to gain the Petone Community Board’s
endorsement for the installation of No Stopping At All Times Restrictions
(broken yellow lines) on Jackson Street, as shown in Appendix 1 attached to
this report.
Recommendations
That the Traffic Subcommittee recommends that Council endorses the
installation of a No Stopping At All Times restriction on Jackson Street, as shown
in the Appendix 1 attached to this report.
For the reasons that the proposed restrictions would improve accessibility and
safety for local residents and promote compliance with the Land Transport (Road
User) Rule 2004.
Background
2. Te Ara O Paetutu is a private road that serves as access for 33 private
residences (a further 24 residences in the development access directly to
Jackson Street).
3. Council received requests from two residents that recently moved to the
development to improve safety and manoeuvrability where the private road
exits on to Jackson Street. Broken yellow lines were requested to replace
three parking spaces immediately west of the private road exit onto Jackson
Street.
4. The concern expressed is that, when exiting Te Ara O Paetutu onto Jackson
Street, the vehicles parked in front of the four units west of the exit obstruct
the sight distance available to exiting drivers.
DEM15-5-2 - 20/1212 - Jackson Street - Proposed No Stopping At All Times Page 29
Restrictions30 02 November 2020
Discussion
5. The proposal involves the installation of a ‘no stopping’ restriction by way
of ‘broken yellow lines’ removing three existing on street parking spaces in
front of units no. 435A, 435B, 435C, and 435D Jackson Street. The units in
question are shown as numbers 14, 15, 16 and 17 in Appendix 1.
6. The proposal will reduce the on-street parking stock by three but improve
the visibility and manoeuvrability for all residents exiting the development.
Options
7. The options are to:
(a) leave the area as it is and accept the current accessibility level of service;
or
(b) install No Stopping At All Times Restrictions (Broken Yellow Lines) as
shown in Appendix 1; or
(c) install No Stopping At All Times Restrictions (Broken Yellow Lines)
over some greater or lesser extent.
8. Officers recommend Option (b) as it would increase safety and accessibility
for the residents/visitors and promote compliance with the Land Transport
(Road User) Rule 2004.
Climate Change Impact and Considerations
9. The matters addressed in this report have been considered in accordance
with the process set out in Council’s Climate Change Considerations Guide.
10. The decision will not increase greenhouse gas emissions, and will not be
affected by a changing climate. There are no opportunities in this decision to
reduce emissions or build resilience.
Consultation
11. Consultation documents were delivered to four affected residences at
numbers 435A, 435B, 435C, and 435D Jackson Street.
12. There were no responses received by the Council.
Legal Considerations
13. These restrictions are made pursuant to the provisions of the Hutt City
Council Traffic Bylaw 2017.
Financial Considerations
14. These changes can be funded from Council’s 2020/21 road markings budget.
Appendices
No. Title Page
1 Appendix 1 Jackson Street - Proposed No Stopping At All Times 32
Restrictions - Plan
DEM15-5-2 - 20/1212 - Jackson Street - Proposed No Stopping At All Times Page 30
Restrictions31 02 November 2020 Author: Marian Radu Senior Traffic Engineer Reviewed By: Damon Simmons Traffic Asset Manager Approved By: John Gloag Head of Transport DEM15-5-2 - 20/1212 - Jackson Street - Proposed No Stopping At All Times Page 31 Restrictions
Attachment 1 Appendix 1 Jackson Street - Proposed No Stopping At All Times Restrictions -
Plan
DEM15-5-2 - 20/1212 - Jackson Street - Proposed No Stopping At All Times Restrictions Page 3233 02 November 2020
Petone Community Board
14 October 2020
File: (20/1232)
Report no: PCB2020/6/229
Proposed Temporary Road Closures - Hutt
News Petone Rotary Fair 2021
Purpose of Report
1. The purpose of this report is to seek the endorsement of the Petone
Community Board for the Proposed Temporary Road Closures associated
with the annual Hutt News Petone Rotary Fair – 2021.
Recommendations
That the Regulatory Committee recommends that Council, subject to the
conditions outlined in the Traffic Impact Report attached as Appendix 1 to the
report:
(i) receives and notes the information;
(ii) endorses the application made by Petone Rotary to temporarily close the
following roads as part of the 2021 Hutt News Petone Rotary Fair, to be held
Saturday 20 February 2021 between the hours of 6:00am to 6:00pm, as shown
in Appendix 2 attached to the report as follows;
(a) Jackson Street, Petone
(the section of road between its intersection with Cuba Street to the
east, and Victoria Street to the west)
(b) Buick Street, Petone
(the section of road between Adelaide Street to the south, and
Elizabeth Street to the north)
(c) Elizabeth Street, Petone
(the section of road from its intersection with Jackson Street to a point
50 metres north)
(iii) endorses the temporary rescinding of all existing parking restrictions within
the closure area (as shown in Appendix 2), and the imposition of a ‘No
Stopping’ parking restriction between the hours of 6:00am to 6:00pm on
Saturday 20th February 2021; and
(iv) endorses the temporary rescinding of all existing parking restrictions on a
DEM15-5-2 - 20/1232 - Proposed Temporary Road Closures - Hutt News Petone Page 33
Rotary Fair 202134 02 November 2020
section of Victoria (as listed below), and the imposition of a ‘No Stopping’
parking restriction between the hours of 6:00am to 6:00pm on Saturday 20
February 2021;
Victoria Street, Petone
(the section of road from its intersection with Jackson Street to a point 20
metres south)
For the reason that the requested road closures are necessary to accommodate
safety for organisers, stall holders and the general public.
Background
2. Council has received an application from Petone Rotary, for approval to hold
an event involving road closures as detailed in recommendation (ii) above.
Details of the event and the expected impact on traffic are attached as
Appendix 1 to the report.
3. This is an annual event held in February.
4. At its meeting of 12 August 2008, Council approved a procedure for Council
to follow to comply with the Local Government Act 1974 (Schedule 10)
provisions for temporary road closures for events.
5. Processes have been established to implement these procedures, including
the required communication and consultation prior to any approval of a
closure.
6. For those events where vehicles remaining on roads are considered to be
inconsiderately parked, it is necessary for Council to also pass a resolution
that, for the duration of the event, the roads be subject to a ‘No Stopping’
restriction
7. Council can then erect temporary signage and its Parking Enforcement
Officers can attend the event and authorise the removal of any offending
vehicles.
8. This report has been prepared in accordance with the approved procedures.
Discussion
9. The Council’s Traffic Engineer – Network Operations, acting as Council’s
Traffic Engineer, has assessed the proposed closure with regards to its
expected impact on traffic. The Traffic Engineer has provided a professional
opinion as to whether the resulting impact on traffic is likely to be reasonable
or unreasonable.
10. The proposed closures, if implemented in conjunction with a compliant
temporary traffic management plan and in conjunction with an appropriate
safety management plan, are not likely to impede vehicle traffic
unreasonably.
11. Any vehicles remaining within the proposed road closures during this event
will be a safety concern and therefore temporary No Stopping restrictions
are required to enable these vehicles to be removed.
DEM15-5-2 - 20/1232 - Proposed Temporary Road Closures - Hutt News Petone Page 34
Rotary Fair 202135 02 November 2020
12. Where existing parking restrictions are in place, these are to be temporarily
rescinded to facilitate the temporary No Stopping restrictions.
Options
13. The Board can:
a. endorse the proposed temporary closures and associated parking
restrictions as presented in the report as is, or
b. endorse the proposed temporary closures and associated parking
restrictions with additional comment that will be presented to the
Regulatory Committee to assist in its decision, or
c. disagree with the proposed temporary closures and associated parking
restrictions, and provide comment to be reported to the Regulatory
Committee to assist in its decision
14. Council officers recommend option (a) given that the event is an annual
event with a long history within the Petone area.
Climate Change Impact and Considerations
15. The matters addressed in this report have been considered in accordance
with the process set out in Council’s Climate Change Considerations Guide.
16. The decision will not increase greenhouse gas emissions, and will not be
affected by a changing climate. There are no opportunities in this decision to
reduce emissions or build resilience.
Consultation
17. The public notice advising that the Council is proposing to consider this
closure was published in the classifieds section of the Hutt News on Tuesday
22 September 2020 – No correspondence was received.
18. Due to the extensive consultation required each year it was previously
agreed that supporting businesses and residents gave their consent to be
granted for a three year period. In an attempt to reduce the annual
consultation effort. This is the final event to be covered by the current 3 year
period.
Legal Considerations
19. Approval is required from either Council or the Regulatory Committee to
allow for the temporary closure of roads, and for the imposition of
temporary No Stopping restrictions. This will ensure that Council is
complying with the requirements of the Local Government Act 1974
(Schedule 10) for the temporary closure of roads within its jurisdiction.
Financial Considerations
20. For community events, the cost of the public notices in The Hutt News is
paid from Council budgets. For commercial events, the cost of the public
notices is passed onto the appropriate event organiser. This event is a
commercial event.
DEM15-5-2 - 20/1232 - Proposed Temporary Road Closures - Hutt News Petone Page 35
Rotary Fair 202136 02 November 2020
Appendices
No. Title Page
1 Appendix 1 - Proposed Temporary Road Closure Impact Report 37
for Hutt News Petone Rotary Fair 2021
2 Appendix 2 - Proposed Temporary Road Closure Map for Hutt 40
News Petone Rotary Fair 2021
Author: Charles Agate
Traffic Engineer - Network Operations
Reviewed By: Damon Simmons
Traffic Asset Manager
Approved By: John Gloag
Head of Transport
DEM15-5-2 - 20/1232 - Proposed Temporary Road Closures - Hutt News Petone Page 36
Rotary Fair 2021Attachment 1 Appendix 1 - Proposed Temporary Road Closure Impact Report for Hutt News
Petone Rotary Fair 2021
DEM15-5-2 - 20/1232 - Proposed Temporary Road Closures - Hutt News Petone Rotary Fair 2021 Page 37Attachment 1 Appendix 1 - Proposed Temporary Road Closure Impact Report for Hutt News
Petone Rotary Fair 2021
DEM15-5-2 - 20/1232 - Proposed Temporary Road Closures - Hutt News Petone Rotary Fair 2021 Page 38Attachment 1 Appendix 1 - Proposed Temporary Road Closure Impact Report for Hutt News
Petone Rotary Fair 2021
DEM15-5-2 - 20/1232 - Proposed Temporary Road Closures - Hutt News Petone Rotary Fair 2021 Page 39Attachment 2 Appendix 2 - Proposed Temporary Road Closure Map for Hutt News Petone
Rotary Fair 2021
DEM15-5-2 - 20/1232 - Proposed Temporary Road Closures - Hutt News Petone Rotary Fair 2021 Page 40MEMORANDUM 41 02 November 2020
Our Reference 20/1237
TO: Chair and Members
Petone Community Board
FROM: Cyndi Christensen
DATE: 14 October 2020
SUBJECT: INNOVATING STREETS FOR PEOPLE - JACKSON STREET
PROJECT
Recommendation
That the Board:
(i) notes that the Innovating Streets for People – Jackson Street Project seeks
approval for Mr Alex Voutratzis to be the Board’s representative on the
Reference Group for the Jackson Street Project;
(ii) notes that Ms Kaz Yung has offered to be part of the Jackson Street Project
team;
(iii) agrees to appoint Mr Alex Voutratzis as its representative on the Reference
Group for the Jackson Street Project; and
(iv) asks Mr Alex Voutratzis to regularly report back to the Board.
Purpose of Memorandum
1. To seek approval from the Petone Community Board to have
representation on the Innovating Streets for People – Jackson Street Project
through the Reference Group.
Background
2. Waka Kotahi (New Zealand Transport Agency) has provided Council with
innovation funding for two projects, Knights Road and Jackson Street,
through their Innovating Streets for People initiative. The funding provides
for ‘tactical urbanism’ which can be defined as using temporary
improvements to test and trial changes that create safer streets for people
and more liveable spaces.
3. Waka Kotahi provides 90% of the project funding with Council providing
only 10% of the funding which is covered by existing Transport budgets.
The estimated project costs for Jackson Street is $270,250 and for Knights
Road is $558,325. A condition of the funding is that the project is delivered
by June 2021 (although it may stay in place for longer).
DEM15-5-2 - 20/1237 - Innovating Streets for People - Jackson Street Project Page 41You can also read
