PERSONAL ASSISTANT & HR ADMINISTRATOR - July 2022
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PERSONAL ASSISTANT &
HR ADMINISTRATOR
July 2022PERSONAL ASSISTANT & HR ADMINISTRATOR
Post Title: Personal Assistant & HR Administrator
Reporting to: Principal & Business Manager
Location: CAPA College, Mulberry Way, Wakefield, WF1 2QN
Start Date: September 2022
Hours: 37 Hours per week, term time plus 5 weeks
Grade: SCP 20
Actual Salary £22,784
Do you want to be part of an innovative and supportive team and provide an important and valuable
contribution in driving forward the next phase of our development? Are you ready for a new challenge?
About Us:
CAPA College (Creative and Performing Arts College) is Yorkshire’s newest and most exciting post-16
education institution. Since opening its door as Wakefield’s first DfE-funded Free School in September 2018
within Enhance Academy Trust, CAPA College has already established itself as one of the leading Arts
education providers in the North of England; and this is your opportunity to join our award-winning team.
Based in the heart of Wakefield, CAPA College delivers the highest quality training, education and pastoral
guidance to support talented students, aged 16-19, who are serious about pursuing a career in the Arts.
CAPA College aims to inspire, train and educate the next generation of performers, creatives, designers
and technicians and attracts students from across Yorkshire and beyond. Students are enrolled on four
distinct pathways: Performing Arts, Dance, Drama and Production Arts.
CAPA College provides students with intensive full-time practical training alongside the rigour of academic
Arts study. This combination of Outstanding Arts training and academic excellence ensures that students
develop the skills, training experience, knowledge, understanding and qualifications they need to progress
to the top universities, leading national and internal Arts conservatoires and professional Arts-based
employment.
CAPA College’s professional approach and ethos continues to be maintained throughout all aspects of its
provision. Alongside an outstanding curriculum and excellent teaching, students gain extensive experience
performing through the UK and working alongside professional artists, companies and theatre venues.
CAPA College is led by a team of extraordinary teachers, performers, creatives, designers and industry
professionals. The core leadership team have an impressive 15-year legacy which includes consistent
‘Outstanding’ judgements from Ofsted, impeccable exam results and a regional and national reputation for
excellence.
This is a very exciting time as CAPA College prepares to implement the next stage of its development.
CAPA College is currently renting temporary accommodation but will move to its new, permanent home on
Mulberry Way (opposite Wakefield Westgate train station) in September 2022. This purpose-built, multi million
pound facility will enable CAPA College to expand its cohort from 134 students to 250 students per year
group as well as offering more performance and learning opportunities, new course pathways, increased
staffing, exceptional resources and better outreach with the local community.
CAPA College is proud to be part of Enhance Academy Trust
1Are you excited by the opportunity to be a part of CAPA College as it becomes a flagship for Arts
Education in the North? Are you highly motivated and have exacting standards? Then we would love to
hear from you.
We are looking for candidates who can:
• Provide the highest quality of administration and support to the Principal and CAPA College
Leadership Team
• Work with the CAPA College Senior Leadership Team to support the expansion of CAPA College into
new facilities with increased student and staffing numbers.
• Implement and maintain effective HR systems and process
• Promote the highest standards of business ethos within the administrative function of the college.
• Inspire and support staff.
• Be an ambassador for CAPA College demonstrating positive, personable and professional
communications with all stakeholders.
We are looking for candidates who:
• Have strong interpersonal, administrative, organisational and communication skills.
• Can successfully multi-task balancing general administrative duties as well as specific projects for the
Principal and CORE Leadership Team.
• Will thrive as working as part of a team but with the ability to work independently
• Thrive under pressure and embrace change and innovation
• Enjoy working in a fast-paced, vibrant and highly creative environment
In return, we will offer you:
• An opportunity to make your mark in an outstanding new Arts focused post 16 provision
• A professional and supportive team
• A personalised approach to continuing professional development
• A college that has a clear vision for improving outcomes and has student welfare and development
at the centre of its ethos
• Automatic enrolment into the Local Government Pension Scheme
For further information please check out our website www.capacollege.co.uk or email
recruitment@capacollege.co.uk
Application forms can be completed on-line at TES jobs or downloaded from our website and:
• Sent with a covering letter by e-mail to recruitment@capacollege.co.uk or
• Posted with a covering letter to CAPA College, Mulberry Way, Wakefield, WF1 2QN
CLOSING DATE: 9am on Monday 18th July 2022
Enhance Academy Trust is committed to safeguarding and promoting the welfare of children and young
people and expects all staff and volunteers to share this commitment. Applicants will be subject to an
enhanced DBS disclosure and pre-employment and safeguarding checks.
CAPA College is proud to be part of Enhance Academy Trust
2JOB DESCRIPTION
Personal Assistant & HR Administrator
Name of role: Personal Assistant (to CAPA College Leadership Team) & HR Administrator
Summary of main purpose of role
To provide high quality administration and support to the Principal and CAPA College Leadership Team thus
ensuring the efficient and effective operation and development of the college. To be an ambassador for
the CAPA College demonstrating positive, personable and professional communications (verbal and
written) with all stakeholders. To implement and maintain effective HR systems and processes
Accountability – specific
Personal Assistant:
• Effectively, efficiently and professionally deal with a wide variety of people on a daily basis (students,
parents, visitors, staff, Governors)
• Manage complex and busy diaries for the Principal and Leadership Team, avoiding clashes,
anticipating and solving problems in advance and communicating well with all concerned
• Organise filing
• Arrange and support events in relation to staff recruitment, meetings, hospitality and visitors
• Support and organise general correspondence and appointments
• Taking minutes of Leadership Team meetings and other meetings as required
• Prepare papers for meetings
• Manage telephone calls and messages
• Write and distribute a weekly Staff bulletin
• Maintain the college calendar ensuring it is kept up to date and is available for all parties – staff,
students, parents and governors
• Policy Management including keeping a record of all policies for the college and ensuring they are
reviewed on time, liaising with relevant Leadership Team members and Governors regarding
necessary actions and updates
• Ensure policies are accessible and read by staff members with correct versions on the website
• Be the first point of contact with external agencies on behalf of Principal and Leadership Team
• Respond independently and proactively to correspondence and produce complex and
confidential reports, minutes and letters to a high standard.
• Prepare reports and presentations on behalf of Leadership Team.
• Arrange and co-ordinate line management and other meetings for Leadership Team and middle
level leaders
• Monitor various school email addresses and circulate information as necessary
HR:
• Manage the advertising and recruitment process for all staff posts in accordance with college
procedures and policies
• Prepare all staff recruitment documentation including job descriptions, person specifications,
adverts, interviews, collation of applications
• Co-ordinate any staff recruitment enquiries.
• Complete statutory checks and contracts.
• Manage and monitor the Single Central Record.
• Complete the workforce census.
• Managing the staff leave of absence system
CAPA College is proud to be part of Enhance Academy Trust
3• Coordinate all processes and systems for reviewing and managing staff performance
• Maintain accurate staff training records
Accountability – generic
• Serve as a role model based on high standards and professional conduct
• To present the best possible image of the College in general, and in particular, in all contact and
communications with the general public, visitors, parents, students, customers, suppliers and all other
external organisations.
• Be aware of and comply with policies and procedures relating to health and safety, equal
opportunities, confidentiality and data protection at all times, reporting all concerns to the
appropriate person.
• To comply with the College’s Staff Code of Conduct
• Maintain confidentiality in relation to all work undertaken
• Contribute to the safeguarding and promotion of the welfare and personal care of students and with
regard to Child Protection procedures.
• Be aware of the responsibility for personal Health, Safety and Welfare and that of others who may be
affected by your actions or inactions.
• Undertake any professional development as needed and as determined by the Principal.
• Carry out such duties as may be reasonably assigned by the Principal.
• Participate in the College’s staff appraisal system.
• Participate in key events, e.g. Open days, staff recruitment activities; performances (some on
weekends and evenings)
• Support other staff members and teams as required.
Employment checks required of this post:
• Evidence of entitlement to work in the UK.
• Evidence of essential qualifications as detailed in the Person Specification.
• Two satisfactory references.
• Evidence of a satisfactory safeguarding check e.g. Enhanced DBS Check
• A Children’s Barred List Check
• Confirmation of medical fitness for employment.
CAPA College is part of Enhance Academy Trust. We are committed to safeguarding and promoting the
welfare of children and young people and expect all staff and volunteers to share this commitment.
Applicants will be subject to an enhanced DBS disclosure and pre-employment and safeguarding checks.
CAPA College is proud to be part of Enhance Academy Trust
4PERSON SPECIFICATION
How
Person Specification Essential Desirable
Identified
QUALIFICATIONS
Hold a recognised business or HR degree or X APP/SP
similar
Educated to GCSE level or above in English X
and Maths or able to demonstrate ability to APP/SP
work at least at that level
Hold a first aid certificate X APP/SP
EXPERIENCE
Successful administrative experience X APP/SP/REF
Experience working as a Personal Assistant X APP/SP
x
Experience of dealing with Human Resources APP/SP/REF
issues
x
Experience of working in a APP/SP/REF
school/college/education setting
x
Arts related leadership and management APP/SP/REF
experience
SKILLS AND KNOWLEDGE
Expert knowledge and application of ICT X APP/SP/REF
Administrative systems – Word, Excel, Teams
Excellent attention to detail X APP/SP/REF
Excellent written communication skills x APP/SP
X
Previous use of Arbor Management APP/SP
Information System
Excellent communication and interpersonal X APP/SP
skills
X
Ability to communicate a vision and inspire APP/SP
others
Ability to build effective working relationships X APP/SP
with staff and other stakeholders
An ability to work under pressure and X APP/SP
prioritise effectively.
CAPA College is proud to be part of Enhance Academy Trust
5An ability to embrace and experiment with X APP/SP
the use of technology
PERSONAL ATTRIBUTES/ OTHER REQUIREMENTS
Thrive on working as part of a team but be X APP/SP
able to work independently
A commitment to acting with integrity, X
transparency, honesty, loyalty and fairness to
safeguard the assets, financial probity and APP/SP
reputation of the college and Enhance
Academy Trust
A commitment to maintaining confidentiality X APP/SP
at all times
Demonstrate a strong commitment to the X
development of the whole person through a
personalised approach to education and SP
pastoral care. We expect all staff to share
this commitment.
X
Demonstrate a commitment to the wider life
of CAPA College including some evening
and weekend events - performances, SP
marketing events, community events. We
expect all staff to share this commitment.
Committed to safeguarding and promoting X
the welfare of children, young people and SP/REF
vulnerable adults. We expect all staff to
share this commitment.
Reliable, resilient and conscientious X
approach to work with a commitment to SP/REF
professional development.
Be flexible and adaptable X SP
A robust sense of humour X SP
Excellent attitude and punctuality records. X SP/REF
Key: APP – Application Form SP – Selection Process REF - Reference
CAPA College is proud to be part of Enhance Academy Trust. We are committed to safeguarding and
promoting the welfare of children and young people and expect all staff and volunteers to share this
commitment. Applicants will be subject to an enhanced DBS disclosure and pre-employment and
safeguarding checks.
CAPA College is proud to be part of Enhance Academy Trust
6capa.college @capacollege info@capacollege.co.uk
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