OPEN MINUTES Papakura Local Board - Auckland Council
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Papakura Local Board
OPEN MINUTES
Minutes of a meeting of the Papakura Local Board held via video conference (Microsoft Teams) on
Wednesday, 1 December 2021 at 4.30pm. Either a recording or written summary will be uploaded
on the Auckland Council website.
PRESENT
Chairperson Brent Catchpole
Deputy Chairperson Jan Robinson, JP
Members Felicity Auva'a
Keven Mealamu
Sue Smurthwaite
ABSENT
Member George Hawkins (with apology)
IN ATTENDANCE
Councillors Angela Dalton
Daniel Newman, JPPapakura Local Board
01 December 2021
1 Welcome
Member Auva’a led the meeting in prayer.
2 Apologies
Resolution number PPK/2021/217
MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite:
That the Papakura Local Board:
a) accept the apology from Member George Hawkins for absence.
CARRIED
3 Declaration of Interest
Member Sue Smurthwaite declared a conflict of interest in relation to application QR2214-
109 Counties Manukau Gymnastics and did not speak or vote on this item.
4 Confirmation of Minutes
Resolution number PPK/2021/218
MOVED by Chairperson B Catchpole, seconded by Member K Mealamu:
That the Papakura Local Board:
a) confirm the ordinary minutes of its meeting, held on Wednesday, 24 November
2021, as true and correct.
CARRIED
5 Leave of Absence
There were no requests for leave of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
Minutes Page 3Papakura Local Board
01 December 2021
8 Deputations
8.1 Deputation - Bruce Pulman Park Trust
Steven Bartholomew from the Bruce Pulman Park Trust provided a presentation
regarding the activities of the trust. A copy of this presentation can be viewed on the
Auckland Council website as an attachment to the minutes.
Resolution number PPK/2021/219
MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:
That the Papakura Local Board:
a) thank Steven Bartholomew, Gary Troup and Bruce Pulman from the
Bruce Pulman Park Trust for their presentation regarding the activities of
the Bruce Pulman Park Trust for the last 12 months and future plans for
the park.
CARRIED
Attachments
A 1 December 2021 - Papakura Local Board - Deputation - Bruce Pulman Park
Trust Presentation
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Governing Body Member's Update
Resolution number PPK/2021/220
MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:
That the Papakura Local Board:
a) receive Councillor Angela Dalton and Councillor Daniel Newman’s updates.
CARRIED
12 Chairperson's Update
Resolution number PPK/2021/221
MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:
That the Papakura Local Board:
a) receive the verbal report from the Papakura Local Board Chairperson.
CARRIED
Minutes Page 4Papakura Local Board
01 December 2021
13 Papakura Small Grants Round One 2021/2022, Grant Allocation
Member Sue Smurthwaite declared a conflict of interest in relation to application QR2214-109
Counties Manukau Gymnastics and did not speak or vote on this item.
Resolution number PPK/2021/222
MOVED by Chairperson B Catchpole, seconded by Member K Mealamu:
That the Papakura Local Board:
a) agree to fund, part-fund or decline the following 2021/2022 round one Papakura Small
grants application:
Application Organisation Main focus Requesting Amount Local
ID funding for requested Board
Decision
QR2214- Great Community Towards the $2,237.10 $2,237.10
101 Potentials purchase and
Foundation installation fee for
one laptop for the
Papakura Early
Learning Centre
QR2214- Youthline Community Towards a $2,000.00 $2,000.00
102 Auckland contribution to the
Charitable Papakura share of
Trust $3,870 of the
annual budgeted
costs of $102,072
for
telecommunication
services for voice
and data and
clinical
supervision of the
counsellors for the
Helpline in support
of the young
people of
Papakura
QR2214- Papakura Community Contribution $2,000.00 $1,760.00
103 Business towards the costs Subject to
Association of the wayfinding support of
signage the
Papakura
Commercial
Projects
Group and
Auckland
Transport.
Minutes Page 5Papakura Local Board
01 December 2021
QR2214- Papakura Events Contribution $2,000.00 $2,000.00
104 Business towards the cost
Association of installing and
de-installing the
Matariki flags in
the centre of the
Papakura Town
Centre.
QR2214- Sustainable Community Towards printing $1,999.00 $1,999.00
105 Papakura of certificates,
printing of posters
to display and
display of photos
for the Sustainably
Made Art
Competition and
Exhibition 2022
QR2214- Papakura Community Towards the $2,000.00 $2,000.00
106 Community purchase of two
Trust table tennis tables,
indoor sports goal,
and giant outdoor
games.
QR2214- Sunshine Arts and Towards the $0.00 $0.00
107 Culture culture delivery of Decline -
International Chinese story not in
Trust time, including Papakura
teachers time, Local
transportation, and Board area.
materials. Refer to
Howick
Local
Board
QR2214- Aitutaki Enua Community Towards $2,000.00 $2,000.00
108 Society Inc consultant fees for
the feasibility
study report
update
QR2214- Counties Sport and Towards $1,564.00 $1,564.00
109 Manukau recreation purchasing 400
Gymnastics medals for
upcoming
gymnast
competitions at
Takanini from
January 2022 to
December 2022
Minutes Page 6Papakura Local Board
01 December 2021
QR2214- Blue Light Community Towards printing $1,680.00 $1,680.00
110 Ventures and production
Incorporated costs for Street
Smart Handbooks
distributed to 480
year 13 students at
Papakura High
School and
Rosehill College
from December
2021 to March
2022
QR2214- Communicare Community Towards the $2,000.00 $2,000.00
111 CMA (Ak) Inc weekly venue hire
for the Papakura
Centre for one
year from 31
December 2021 to
30 December 2022
and the part-time
coordinator's
wages.
QR2214- Road Safety Community Towards the cost $1,900.00 $1,900.00
112 Education of venue hire and
Limited facilitators for
"Road Safety and
Youth
Development for
Young Papakura
Drivers"
QR2214- South Arts and Towards musical $2,000.00 $2,000.00
113 Auckland culture director,
Choral accompanist and
Society professional
Incorporated soloists at
Crossroads
Methodist Church
from 2 February
2022 to 30 May
2022
QR2214- Drury United Sport and Towards the $2,000.00 $2,000.00
114 Football Club recreation delivery costs of
the Small Whites
term 2 programme,
including 3
coach’s fees from
4 May 2022 to 29
June 2022.
Minutes Page 7Papakura Local Board
01 December 2021
QR2214- Counties Sport and Towards $2,000.00 $2,000.00
117 Manukau recreation swimming lane
Masters hire at Massey
Swimming Park Swimming
Club Pool from 3
February 2022 to
27 April 2022
QR2214- Auckland Arts and Towards coaching $0.00 $500.00
118 southern culture fees for Chinese
For
District drawing and
coaching
Chinese Calligraphy Class
fees for
Association and performing
Chinese
Incorporated shoes for dancing
drawing
group and class at
and
the Elizabeth
calligraphy
Campbell Hall from
class.
1 January 2022 to
30 June 2022.
QR2214- Drury United Sport and Towards a cherry $1,127.00 $1,127.00
119 Football Club recreation picker hire, line Towards
marker, paint and installation
measuring wheel of
at Drury Sports floodlights,
Complex from 1 line marker,
February 2022 to paint and
31 December 2022 measuring
wheel at
Drury
Sports
Complex
Total $31,600.10 $28,767.10
CARRIED
Minutes Page 8Papakura Local Board
01 December 2021
14 Auckland Council’s Performance Report: Papakura Local Board for quarter one
2021/2022
Resolution number PPK/2021/223
MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite:
That the Papakura Local Board:
a) receive the Auckland Council Performance Report for the Papakura Local Board
for 2021/2022 quarter one period ending 30 September 2021.
b) approve the amendments to its adopted Community Facilities work programme
2021–2024 as per Attachment B to the report entitled “Auckland Council’s
Performance Report: Papakura Local Board for quarter one 2021/2022”,
specifically:
i) cancellation of Central Park Reserve (ID 28556) – replace wet pour utilising
$50,000 of local renewal budget within financial year 2021/2022
ii) reallocation of $50,000 ABS: Capex – Local Renewal budget, within
financial year 2021/2022 and 2022/2023 respectively, from Central Park
Reserve – replace wet pour (ID 28556) to Central Park Reserve – renew
lighting Stage 1 (ID 20439) project.
iii) inclusion of a few projects in the Risk Adjusted Programme (RAP) to
enable investigation and design and/or physical works to commence in
the financial year 2021/2022.
iv) Margan Bush to Children’s Forest – develop new footpaths (ID 26175),
deferral and removal from risk adjusted programme (RAP).
c) note that the Customer and Community Services Capex work programme has
been updated to reflect financial deferrals (Attachment C).
CARRIED
15 Council-controlled Organisations Quarterly Update: Quarter One, 2021-22
Resolution number PPK/2021/224
MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:
That the Papakura Local Board:
a) receive the Council Controlled Organisations update for quarter one 2021/2022
b) adopt the updated Joint Council Controlled Organisations Engagement Plan
2021/2022 between the local board and Auckland Council’s substantive Council
Controlled Organisations: Auckland Transport, Auckland Unlimited, Eke
Panuku Development Auckland, and Watercare.
CARRIED
16 Draft Significance and Engagement Policy 2022
Resolution number PPK/2021/225
MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:
That the Papakura Local Board:
a) provide the following feedback on the draft Significance and Engagement
Policy as part of the overall consideration for final adoption in February 2022.
Minutes Page 9Papakura Local Board
01 December 2021
Determining significance
i) As decision-makers on local matters, activities and services, local boards
should have responsibility for determining the degree of significance of
proposals or decisions within their local areas. The policy is not clear on
the role of local boards in this regard.
ii) Local boards must also have responsibility for decisions or proposals in
relation to strategic and non-strategic assets in their area, which they
consider essential to the delivery of local community outcomes as
identified in their local board plans. This includes assets that are held or
managed by a substantive Council Controlled Organisation (CCO).
Engaging Auckland’s Communities
iii) The Papakura Local Board supports a review of the Engagement
Guidelines, focusing in particular on how to engage with hard-to-reach
communities who don’t provide feedback through our usual methods, and
whose voices are therefore often under-represented in local government
decision-making.
iv) Region-wide approaches to engagement of Tāmaki Makaurau’s diverse
populations can often miss the unique differences within each local board
area and fail to capitalise on local knowledge and relationships. Papakura
Local Board suggests a much more nuanced approach to local
engagement on matters of regional significance and would support
directing a greater proportion of resource targeted at hard-to-reach
communities.
CARRIED
17 Local board views on Private Plan Change 67 (PC67) by Hugh Green Limited, Hingaia
1 Precinct, Park Estate Road, Papakura
Resolution number PPK/2021/226
MOVED by Chairperson B Catchpole, seconded by Member K Mealamu:
That the Papakura Local Board:
a) provide the following local board views on private plan change 67 lodged by
Hugh Green Limited:
Plan for good community outcomes
1) The board is an advocate for planning for good community outcomes as
intensification occurs that includes, but not limited to, the following
points:
• Ensure the provision of greenspace within or nearby to intensive
developments
• Reduce walking distances to local parks or reserves
• Public transport options must be made available as development
occurs
Minutes Page 10Papakura Local Board
01 December 2021
• Innovative thinking about alternatives to public transport – plan for
secure bike sheds, motor scooter storage etc.
• Road widths that allow access for public transport, utility and
emergency vehicles
• Provision of shared pedestrian / cycleways that connect to existing
networks.
2) The board would like to see the plan change align with the government’s
climate change priorities, freshwater quality requirements and waste
reduction legislation.
3) The board is supportive of initiatives such as green roofs or other
methods that mitigate carbon dioxide levels.
4) The board believes the relevant infrastructure must be in place as
intensification occurs.
Parks and Reserves
5) The board believes any area offered for greenspace should be retained in
this plan change variation to the Hingaia 1 precinct plan.
6) The board believes that nearby greenspace is crucial with intensification.
There must be space where children can kick a ball around and utilise play
equipment. Esplanade reserves with banks to a stream or wetlands are not
suitable places to kick a ball around, and raise questions of the safety of
children around water.
7) The local board has an expectation that the developer will provide reserve
areas that include multi-generational opportunities such as adult fitness
equipment or exercise stations as well as children’s play equipment.
8) The board believes that green space must be provided for community
gardens, with associated tool sheds for storage of community tools. The
intensive nature of developments does not allow any space for people to
be able to grow their own fruit and vegetables.
9) Papakura’s tree canopy cover is 13 per cent, which is below the Auckland
regional average. The board would like to see significant planting of trees
to support the board’s Urban Ngahere programme aimed at increasing the
tree coverage and creating vegetation corridors for native bird flight
paths.
Road widths, parking, cycleways and connectivity
10) The board believes the proposed plan change must also plan for
accessibility and connectedness into the existing networks, such as:
• The State Highway One cycleway – southern pathway
• Greenways / local paths plans
11) The board believes shared cycleways should be provided for on both
sides of collector and amenity collector roads. The board has a concern
for cyclists’ safety with the proposal to only provide a 3m shared cycleway
on one side of the collector roads.
12) The board is happy to see rules proposed to mitigate the impact of
vehicles parking across footpaths and cycleways.
Minutes Page 11Papakura Local Board
01 December 2021
13) The board believes the precinct plan’s road widths are too narrow and
requests that before determining road widths, input is sought from
emergency services and utility operators. The board has fielded
complaints from emergency services about the narrow widths of roads in
new subdivisions which hampers their ability to function effectively.
14) The board believes that, with the government’s national policy statement
urban design requiring the removal of the minimum parking standards
from the Unitary Plan, innovative solutions to encourage alternative
transport modes should also be signalled in the plan change, such as:
• City hop cars
• Hire scooters or e-bikes
• Secure parking for motor scooters
• Secure parking for bicycles
• On-demand services connecting to transport hubs
15) The board would ideally like to see the provision for indented on-street
visitor parking and a minimum of two onsite parking spaces within the
development.
Public transport
16) Public transport is demand driven and options need to be available early
to reduce reliance on vehicles
17) Public transport needs to be reliable, frequent, affordable and convenient,
and adequately cater to the population including the elderly, e.g.: a
kneeling bus.
18) It should be noted that public transport does not work for everyone as it
does not necessarily run near where the people need it to go or within the
timeframes people need it.
19) People still need to have vehicles for the weekly shopping, accessing
medical services, taking children to sports practices/commitments and
visiting friends or relatives.
Traffic congestion in the area
20) The board believes the proposed intensification, in conjunction with the
other recently approved plan changes along Great South Road (PC58 and
PC52), will compound the accumulative effects of congestion on Great
South Road, Chichester Road, Goodwin Drive, Beach Road, Hinau Road,
Kuhanui Drive and Hingaia Road.
21) The board believes the link to Hinau Road will be crucial.
22) The board requests that the signalisation of key intersections be taken
into consideration, such as:
• Great South Road / Park Estate Road intersection
• Goodwin Drive / Park Estate Road
• Hingaia Road / Kuhanui Drive
Neighbourhood Centre
Minutes Page 12Papakura Local Board
01 December 2021
23) The board supports the proposal to move the location of the planned
neighbourhood centre.
24) The board believes that the neighbourhood centre should complement any
nearby centres.
Affordable housing
25) The board is concerned about the cost of housing, and expresses concern
about the proposal to remove the requirement for a percentage of
affordable homes to be made available within the plan change area.
26) The board acknowledges that the provision of a range of housing types
might provide alternative cheaper options, however, the cost of a three-
bedroom home is out of reach of many first-time home buyers. Alternative
options will not necessarily cater to families.
Stormwater
27) The board would like to see best practice modelled in this proposal and
innovative future thinking to manage the effects of stormwater.
28) The board expresses a concern about the potential for flooding in major
events in relation to Otūwairoa Stream/Slippery Creek flooding and
inundation with sea level rises.
b) appoint the Chairperson, Brent Catchpole, and Deputy Chairperson, Jan
Robinson, to speak to the local board views at a hearing on private plan change
67.
c) delegate authority to the chairperson of the Papakura Local Board to make a
replacement appointment in the event the local board member appointed in
resolution b) is unable to attend the private plan change hearing.
CARRIED
18 Urgent Decision - Papakura Local Board feedback on Auckland Council’s submission
to the National Emissions Reduction Plan
Resolution number PPK/2021/227
MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:
That the Papakura Local Board:
a) note the urgent decision providing the Papakura Local Board formal feedback
for inclusion in Auckland Council’s submission to the National Emissions
Reduction Plan as follows:
That the Papakura Local Board:
a) provide the following feedback to the Governing Body on the
Government’s Emissions Reduction Plan submission:
i) The board notes that Auckland Council already has existing strategic
direction in emissions reduction through Te Tāruke-ā-Tāwhiri:
Auckland’s Climate Plan and that our board has previously
supported the goals of this plan to reduce emissions by 50 per cent
by 2030 and transition to net zero emissions by 2050.
ii) The 2020 Papakura Local Board Plan incorporates advocacy and
initiatives related to climate change related matters:
Minutes Page 13Papakura Local Board
01 December 2021
• Advocacy for encouraging the use and decarbonisation of
public transport to reduce vehicle emissions.
• Advocacy for the provision of safe shared pedestrian /
cycleways as alternative transport options to reduce vehicle
emissions.
• Advocacy for funding for coastal erosion. Coastal erosion is an
issue in the Papakura Local Board area, particularly along the
Karaka/Harbourside shoreline.
• An initiative to implement the Urban Ngahere Project to address
the loss of tree canopy due to intensification and growth in the
area. The tree canopy in Papakura is sitting at 13 percent.
• Water quality initiatives to restore the Papakura Stream and
enhance the receiving environment in the Manukau Harbour.
• Initiatives to reduce waste to land fill, including advocacy for a
resource recovery centre in the south. Papakura was also one
of the first areas for the kitchen waste collection to be
implemented.
• Advocacy for a strengthened product stewardship legislation to
reduce the amount of plastic and polystyrene being used to
packaging (see New Zealand Packaging Accord 2004).
iii) The board also advocates for:
• more green spaces in future developments
• the retention of green belts, reserves, esplanade reserves and
regional parks
• the retention of quality soils.
Implementation and delivery of the emissions budgets
iv) The board agrees that a partnership approach between central and
local government will be needed to successfully deliver on
emissions reduction targets and that upskilling, education,
information, and awareness raising campaigns to promote behaviour
change will be an important part of this.
v) The board supports taking a partnership approach with Māori,
including the suggestion that a Māori Advisory Group is created to
ensure that a Te Ao Māori worldview is embedded in development of
the emissions reduction plan.
Funding and finance
vi) The board would like to see government funding to incentivise
climate change projects as local government funding is very limited,
particularly since the Covid-19 pandemic.
vii) The board agrees that significant funding from central Government
will need to be made available to local authorities, businesses and
individuals to support in the implementation and delivery of
emissions budgets.
Planning
Minutes Page 14Papakura Local Board
01 December 2021
viii) The board supports using urban design and planning tools to reduce
vehicle kilometres travelled and car dependence in urban areas, and
encourage the uptake of walking, cycling and public transport.
Behaviour change
ix) The board supports the view that the best way to drive behaviour
change is through face-to-face community engagement and
empowering local champions.
Moving to a circular economy
x) The board supports measures to increase the circularity of the
economy, reduce avoidable food waste and extend product
stewardship schemes to a wider range of products. We would like to
see a central and local government partnership on resource recovery
initiatives that support local employment and entrepreneurship.
Transport
xi) The board believes a significant shift in transport will need to be
delivered at pace and scale to achieve needed reductions in
transport emissions. For Papakura this will require significant
upgrading of the local public transport network, including:
• extending the cycle and active transport mode network within
the Papakura area, in particular, providing safe off-road
connections to the State Highway 1 cycleway
• investing in more separated cycleways to encourage increased
uptake of cycling, including separating the cycleway on Great
South Road
• providing more bus shelters as there is a deficit of these in
south Auckland
• addressing the affordability of fares to increase usage of public
transport in low-income communities
• providing complimentary services to support the utilisation of
public transport.
xii) The board supports policy interventions to reduce congestion and
encourage greater use of public transport and active transport
modes. The board supports exploring tools such as congestion
charging to achieve this, provided that the needs and interests of the
most vulnerable members of the community and those who would be
disproportionately impacted by such charging are safeguarded, and
that the revenue is used to improve access to public transport.
xiii) The board supports the proposal to provide targeted support for low-
income groups and transport disadvantaged, such as subsidies for
low-emissions vehicles. We also support the suggestion of a vehicle
scrappage scheme to help low-income groups swap from older
vehicles to cleaner models.
Building and construction
xiv) The board supports measures to address the operational efficiency
and thermal performance of buildings. These will allow us to ensure
that our buildings are able to maintain a healthy temperature without
contributing to climate change.
Waste
Minutes Page 15Papakura Local Board
01 December 2021
xv) The board is supportive of creating a circular, self-sustaining
economy that will reduce waste emissions and cut biogenic methane
emissions.
xvi) The board has provided separate feedback on the Government’s
proposals for a new waste strategy and associated waste legislation,
and that feedback should be read in conjunction with this feedback
CARRIED
19 Urgent Decision - Papakura Local Board feedback on the Government’s proposed
new waste strategy and proposed changes to waste legislation
Resolution number PPK/2021/228
MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite:
That the Papakura Local Board:
a) note the urgent decision providing the Papakura Local Board’s feedback on the
Government’s proposed new waste strategy and proposed changes to waste
legislation as follows:
That the Papakura Local Board:
a) provide the following feedback on the Government’s proposed new
waste strategy and proposed changes to waste legislation for inclusion
in an Auckland Council submission, noting that feedback is required by
5pm on 22 November 2021 to be appended:
Part 1: Changes to how Aotearoa New Zealand manages its waste and
support for moving towards a circular economy
1) The Papakura Local Board Plan 2020 speaks to the board’s
commitment to reduce waste with the objective “Papakura has
successful programmes to help people reduce, reuse and recycle”
and advocacy initiatives:
• Advocate at regional level for the establishment of a network
of recycling centres in partnership with other agencies
• Advocate for the promotion of environmental programmes that
give residents, businesses and schools the opportunity to
learn and carry out waste minimisation and more sustainable
practices
• Continue to advocate for national law change on waste
minimisation, particularly relating to product stewardship
(including packaging waste).
2) The board supports the circular economy concept.
3) The board supports the proposed changes to how Aotearoa
manages its waste.
Part 2: Proposed new waste strategy
4) The board supports the proposed vision.
5) The board supports the following six core waste strategy
principles:
Minutes Page 16Papakura Local Board
01 December 2021
i) Design out waste, pollution and emissions, and unnecessary
use of materials
ii) Keep products and materials in use at their highest value
iii) Regenerate natural systems, so the environment is healthy
for future generations
iv) Take responsibility for the past, present and future condition
of our natural environment
v) Think in systems, where everything is interconnected
vi) Deliver equitable and inclusive outcomes
6) The board believes that targeted investment will be required in
learning and development programmes which encourage
innovation to ensure this becomes an employment field of
preference which is well-paid with qualified workforce that meets
future eco and green-industry employment requirements.
7) The board supports the proposed approach of the three broad
stages between now and 2050 but questions whether the
timeframe is ambitious enough.
8) Each stage should also look for opportunities to create
momentum to change societal mindsets in order to garner support
for waste minimisation over convenience. For example, the single
use plastic bags legislation forced the use of alternatives which
created momentum at the time to question the necessity for so
much plastic packaging on food products, particularly on things
like fruit and vegetables.
9) Communication campaigns will be required to ensure all facets of
society are on board and actively participating.
10) The board supports the following strategic targets for stage 1 –
2030 targets:
Area Responsibility Strategic target (by 2030
Waste Whole country Reduce waste generation by 5-10 per cent per
person
Public sector Reduce waste generation by 30 – 50 per cent
Business Reduce waste disposal by 30 - 50 per cent
Households Reduce waste disposal by 60 – 70 per cent
Emissions Whole country Reduce biogenic waste methane emissions by
at least 30 per cent
Litter Whole country Reduce litter by 60 per cent
Part 3: Development of more comprehensive legislation on waste: issues
and options
Embedding a long-term, strategic approach to reducing waste
Minutes Page 17Papakura Local Board
01 December 2021
11) Do you think the new The board believes there should be a
legislation should require the requirement for all tiers of government to
government to have a waste take a long-term and co-ordinated view on
strategy and periodically waste.
update it? (pages 45 – 46)
The legislation should require the
government to have a waste strategy and be
required to update it.
12) How often should a strategy The board believes the strategy should be
be reviewed? (pages 46 - 47) reviewed every 3 – 6 years and be aligned to
the local government long-term plan cycle.
13) How strongly should the The board believes the strategy should give
strategy (and supporting clear direction from central government.
action and investment plans)
influence local authority plans Any additional requirements placed on local
and actions? (pages 47 – 48) authorities to administer the new legislative
changes should come with the
commensurate central government funding.
14) What public reporting on The board agrees central government should
waste by central and local be required to report:
government would you like to
• at an overall level on progress, including
see? (page 47)
against the specific targets it has set for
the country
• generally on waste data
• on the use of levy revenue.
The board agrees that local authorities
should support this by reporting on
progress against the same measures and on
their use of levy funds, as well as reporting
from relevant parts of the waste
management industry.
15) Do you agree with the The board agrees with the suggested
suggested functions for functions for central government agencies.
central government agencies?
(page 48)
16) What central agencies would The board believes that the best fit to carry
you like to see carry out these out the functions is with the Ministry for the
functions? (page 48) Environment. The risk with splitting the
functions across agencies could lead to a
disjointed less focused approach.
17) How should independent, The board can see the benefit of having a
expert advice on waste be Waste Advisory Board that could:
provided to the government? i) provide independent expertise and
(pages 48 -49) advice in developing future waste
strategy
ii) action and investment plans
iii) product bans
Minutes Page 18Papakura Local Board
01 December 2021
iv) assessing significant investment and
v) funding proposals to the minister or
ministry or to separate bodies for
different functions.
18) How could the legislation The board agrees it is imperative to provide
provide for Māori participation for Māori participation in the new advice and
in the new advice and decision-making systems for waste.
decision-making systems for
waste? The board is mindful of the capacity issues
(page 49) for Māori to engage at all levels of
government, however, the opportunity
should be created.
The board believes it is a discussion with
Māori as to how this best works for them.
19) What are your views on local The board does not have a view on this
government roles in the waste question as Auckland Council is a unitary
system, in particular the authority, therefore the separation of
balance between local and regional and local is a moot point.
regional? Who should be
responsible for planning,
service delivery, regulatory
activities like licensing, and
enforcement of the different
obligations created? (pages 49
– 50)
Putting responsibility at the heart of the new system
20) Do you see benefit in adapting The board agrees that the duty-of-care
the United Kingdom’s duty-of- approach will encourage a change in
care model for Aotearoa New attitudes and mindsets.
Zealand’s waste legislation,
supported by appropriate
offences and penalties?
(pages 51 – 52)
21) Do you support strengthening The board supports strengthening
obligations around litter by obligations around litter by creating an
creating an individual ‘duty of individual ‘duty-of-care’ to dispose of waste
care’ to dispose of waste appropriately.
appropriately?
22) What else could we do so that The board believes people who feel
litter is taken more seriously connected to their environment and
as a form of pollution? community are less likely to litter. For those
who are not so connected a more punitive
approach might encourage societal change,
such as instant fines. However, the board
does acknowledge enforcement could be an
issue.
Minutes Page 19Papakura Local Board
01 December 2021
23) Do you support a nationwide The board supports a nationwide licensing
licensing regime for the waste regime for the waste sector.
sector? (pages 53 – 54)
24) Should the new legislation The board supports the new legislation
include a power to require a including a power to require a tracing
tracing system to be system to be developed for waste
developed for some or all management.
types of waste? (pages 54 –
55) Overall, make it easy for people to engage
and dispose of waste in all its forms
appropriately.
25) What aspects of the proposals The board believes there should be a
for regulating the waste sector requirement for local collection points for
could be extended to apply to hazardous waste with associated
hazardous waste? (page 55) communication plans so the general public
know what is hazardous waste, where to
take it and when. This includes the disposal
of e-waste. Convenience and education will
be key to higher levels of compliance.
Improving legislative support for product stewardship schemes
26) Should the new legislation The board supports the new legislation
keep an option for keeping an option for accreditation of
accreditation of voluntary voluntary product stewardship schemes.
product stewardship
schemes?
(pages 57 – 58)
27) How could the accreditation The board supports the proposed
process for new product improvements to the accreditation process
stewardship schemes be for product stewardship schemes.
strengthened? (page 58)
28) How else could we improve The board believes the product stewardship
the regulatory framework for scheme monitoring, reporting and
product stewardship? (pages enforcement regulations should be
59 – 60) strengthened to provide formal tools for
schemes that are not performing well.
Enhancing regulatory tools to encourage change
29) What improvements could be The board agrees that relying on voluntary
made to the existing action is unlikely to see transformation to a
regulatory powers under circular economy or meet emission
section 23 of the Waste reduction targets.
Management Act 2008? (page
61 - 62)
30) What new regulatory powers
for products and materials
would be useful to help
Aotearoa move towards a
circular economy? (page 62 -
63)
Minutes Page 20Papakura Local Board
01 December 2021
31) Would you like to see a right The board believes a right to return
to return packaging to the packaging to the relevant business approach
relevant business? (page 64 - would be a powerful tool to encourage
65) businesses to take on board product
stewardship and potentially drive innovation
in a circular economy.
32) Would you like to see more The board supports more legal requirements
legal requirements to support to support products lasting longer and being
products lasting longer and able to be repaired. Investment will be
being able to be repaired? required to ensure there is a workforce with
(pages 66 – 67) the required skillsets to make this a reality.
Economics will also drive this concept. It
will need to cost less to get something
repaired than it does to buy a new one.
33) Is there a need to strengthen The board believes the import and export
or make better use of import controls should be strengthened to support
and export controls to support waste minimisation and the circular
waste minimisation and economy goals. Aotearoa should not be
circular economy goals? For exporting low value plastics.
example, should we look at
ways to prohibit exports of
materials like low-value
plastics? (pages 67 – 68)
Ensuring the waste levy is used to best effect
34) What types of activities should The board believes the levy should be
potentially be subject to a applied with the principle to encourage
levy? Should the levy be able activities that support a circular economy.
to be imposed on final Those activities not supporting the circular
disposal activities other than economy should be charged a higher levy.
landfills (such as waste to
energy facilities)? (pages 69 -
70)
35) What factors should be The board believes there should be a
considered when setting levy requirement for consideration of the overall
rates? (pages 69 – 70) effectiveness of the waste minimisation
measures and the contribution to a circular
economy when setting levy rates.
36) How could the rules on The board agrees that the new legislation
collection and payment of the should also take into account management
waste levy be improved? of stockpiling materials, reuse of materials
(page 70) on site at disposal facilities, waivers and
exemptions.
37) What should waste levy The board agrees with the broader scope
revenue be able to be spent proposed for what the waste levy can be
on? (pages 71 – 72) used for.
38) How should waste levy The board supports an adjustment to the
revenue be allocated to best population-based formula for the waste levy
reflect the roles and that takes into account:
Minutes Page 21Papakura Local Board
01 December 2021
responsibilities of the different
layers of government in • visitor populations
relation to waste, and to
maximise effectiveness? • the area, size and distance to high-
(pages 72 – 73) population centres, to reflect the higher
waste-related costs incurred by some
territorial authorities
or
• a fixed base amount, combined with a
‘top up’ proportional amount using one
of the options above. For example, 5 per
cent of each territorial authority’s total
share of revenue could be allocated
equally, with the remaining 95 per cent
allocated on a population basis.
39) How should waste levy
revenue be allocated between
territorial authorities? (pages
72 - 73)
Improving compliance, monitoring and enforcement
40) Which elements of
compliance, monitoring and
enforcement should be the
responsibility of which parts
of government (central
government, regional
councils, territorial
authorities) under new waste
legislation? (pages 75 – 76)
41) The need for enforcement The board agrees that wherever the
work will increase under the functions sit, they need to be adequately
new legislation. How should it resourced. The scope for use of the waste
be funded? (pages 76 – 77) levy fund should be expanded to encourage
a circular economy.
42) What expanded investigation The board supports hefty instant fines for:
powers, offences and i) illegal dumping and littering
penalties do you think should
be included in new waste ii) rubbish blown or washed away from a
legislation? building site because of inadequate
prevention. e.g polystyrene,
cardboard, plastic.
The board believes council staff should have
the power to issue instant fines.
43) What regulatory or other The board believes that there is a need to
changes do you think would provide a range of options for disposing of
help better manage waste that recognises the diversity of needs
inappropriate disposal of between households. These could include:
materials (that is, littering and access to local recycling centres;
fly-tipping)? periodically placing skips or bins in
neighbourhoods to allow for disposal of
Minutes Page 22Papakura Local Board
01 December 2021
inorganic waste without the need to make a
booking or place limitations on the amount
of waste that can be collected (similar to the
‘Neat Streets” programme); or other
services.
The board is a strong advocate for local
resource recovery centres and recycling
facilities.
CARRIED
20 Delivery of summer events within the COVID-19 Protection Framework
Resolution number PPK/2021/229
MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:
That the Papakura Local Board:
a) reallocate $6,000 from work programme line item 418 ‘Community grants
Papakura’ to work programme line item 417 ‘Movies in Parks – Papakura’ and
approve the use of up to $6,000 for additional costs in delivering the board’s
Movies in Parks event.
CARRIED
21 Local government elections 2022 - order of names on voting documents
Resolution number PPK/2021/230
MOVED by Chairperson B Catchpole, seconded by Member K Mealamu:
That the Papakura Local Board:
a) recommend to the Governing Body that candidate names on voting documents
should continue to be arranged in alphabetical order of surname.
CARRIED
22 Papakura Local Board Achievements Register 2019-2022 Political Term
Resolution number PPK/2021/231
MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite:
That the Papakura Local Board:
a) note the Papakura Local Board Achievements Register for the 2019-2022
political term.
Date Achievement
22 November 2021 Attended the Papakura Business Association
November Monthly Meeting via Zoom
Minutes Page 23Papakura Local Board
01 December 2021
18 November 2021 Attended the Takanini Residents Association Group
Meeting via Zoom
17 November 2021 Attended the Papakura Business Association Annual
General Meeting
11 November 2021 Attended the South Auckland Social Wellbeing Board
Hui
11 November 2021 Attended the Project Excellence Awards 2021
10 November 2021 Attended the Commercial Projects Group Meeting via
Teams
9 November 2021 Attended the Ara Kotui Hui
5 November 2021 Attended the Plan Change 51 Hearing via Teams
4 November 2021 Attended the South Auckland Social Wellbeing Board
Hui
3 November 2021 Attended the Papakura Network Meeting via Zoom
2 November 2021 Attended the Papakura Youth Council Meeting via
Skype
2 November 2021 Attended the KuraConnect Executive Meeting Zoom
1 November 2021 Attended the Papakura Business Association
Meeting
CARRIED
23 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
24 Procedural motion to exclude the public
Resolution number PPK/2021/232
MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:
That the Papakura Local Board:
a) exclude the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific grounds
under section 48(1) of the Local Government Official Information and Meetings Act 1987
for the passing of this resolution follows.
This resolution is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests protected by
section 6 or section 7 of that Act which would be prejudiced by the holding of the whole
or relevant part of the proceedings of the meeting in public, as follows:
Minutes Page 24Papakura Local Board
01 December 2021
C1 Annual Budget 2022/2023 consultation
Reason for passing this Particular interest(s) protected Ground(s) under section 48(1)
resolution in relation to each (where applicable) for the passing of this resolution
matter
The public conduct of the part of s7(2)(c)(i) - The withholding of s48(1)(a)
the meeting would be likely to the information is necessary to
result in the disclosure of protect information which is The public conduct of the part of
information for which good subject to an obligation of the meeting would be likely to
reason for withholding exists confidence or which any person result in the disclosure of
under section 7. has been or could be compelled information for which good
to provide under the authority of reason for withholding exists
any enactment, where the under section 7.
making available of the
information would be likely to
prejudice the supply of similar
information or information from
the same source and it is in the
public interest that such
information should continue to
be supplied.
In particular, the report contains
information covered in
confidential Finance and
Performance workshops and
information relating to the draft
Mayoral proposal which has not
been finalised or released
publicly. This report can be
restated on 9 December once the
final Mayoral Proposal and the
material relating to the Annual
Budget is available following the
Finance and Performance
Committee meeting on 8
December 2021.
The text of these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
CARRIED
5.20pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these
minutes and are not publicly available.
RESTATEMENTS
It was resolved while the public was excluded:
C1 Annual Budget 2022/2023 consultation
Resolution number PPK/2021/233
MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:
That the Papakura Local Board:
Minutes Page 25Papakura Local Board
01 December 2021
a) approve local consultation document content (Attachment A) and local
supporting information content (Attachment B) for inclusion in the Annual
Budget 2022/2023 consultation material.
b) delegate authority to the local board Chair to approve any changes required to
finalise the local consultation document and supporting information content for
the Papakura Local Board for the Annual Budget 2022/2023.
c) approve the following Have Your Say event in the local board area during the
Annual Budget 2022/2023 consultation period:
i) Hearing style event, Papakura Local Board Meeting Room, Coles Crescent,
Wednesday 16 March 2022, 5-7pm
d) delegate authority to the local board Chair to approve any changes required to
the Have Your Say event.
e) delegate to the following elected members and staff the power and
responsibility to hear from the public through “spoken (or New Zealand sign
language) interaction” in relation to the local board agreement at the council’s
public engagement events during the consultation period for the Annual Budget
2022/2023:
i) local board members and Chair
ii) General Manager Local Board Services, Local Area Manager, Local Board
Senior Advisor, Local Board Advisor, Local Board Engagement Advisor
iii) any additional staff approved by the General Manager Local Board
Services or the Group Chief Financial Officer
f) provide feedback on potential regional consultation topics and local board
advocacy for Annual Budget 2022/2023 (Attachment D).
g) note that information in this report is confidential until 9 December following
the Finance and Performance Committee meeting on 8 December 2021 when the
final Mayoral Proposal and the material relating to the Annual Budget will be
made publicly available.
CARRIED
5.39 pm The Chairperson thanked Members for their attendance
and attention to business and declared the meeting
closed.
CONFIRMED AS A TRUE AND CORRECT RECORD
AT A MEETING OF THE PAPAKURA LOCAL BOARD
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
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