Ogle County Solid Waste Management Department 2021 Waste Reduction and Recycling Grant Guidelines and Application
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Ogle County Solid Waste Management Department
2021 Waste Reduction and Recycling Grant
Guidelines and Application
OVERVIEW
The Ogle County Solid Waste Management Plan, updated in 2015,
includes goals and programs designed to reduce waste and increase
recycling in Ogle County. A portion of the host fees paid by the two
active landfills in the county goes towards funding the programs and
services provided by the Ogle County Solid Waste Management
Department (OCSWMD). The Waste Reduction and Recycling Grants is
one such program which is intended to help local governments, organizations, institutions and
businesses with programs that support these goals and help the local economy.
PURPOSE
In 2020, Ogle County residents, businesses and other entities recycled about 31% of the municipal
waste generated in the County. Although we are pleased with that percentage, we are seeking new
and innovative ways to reduce the amount of waste going to local landfills, and to increase what gets
recycled. This grant is intended to help facilitate that.
ELIGIBILITY
Any Ogle County municipal government, institution, organization or business, whether for-profit or
not-for-profit, is eligible to apply for funding. Grants may be requested for programs that promote
the stated goals of waste reduction and increased recycling, and other goals in the Plan, which is
available at: http://oglecounty.org/departments/solid-waste-management/resources/.
GRANT AMOUNTS AND MATCHING FUND REQUIREMENTS
Grant monies may cover up to 80% of approved project costs, with the grant recipient providing the
matching 20%. The maximum grant award for any single proposed project is $2,000. Since total
grant funds available for this fiscal year (beginning on December 1, 2020) are limited to $6,000,
grants will be awarded in rounds on a competitive basis, until funds are depleted. Applicants must
supply at least 20% of the total final project cost. Example: Total project cost: $2500; grant amount
(80%): $2000; matching amount (20%): $500.
DISBURSEMENT OF GRANT FUNDS
90% of the approved grant amount will be paid initially. The remaining 10% will be held and paid
upon project completion and submittal of the Grant Evaluation/ Expenditure Report and receipts
for approved expenditures. This report must be submitted no later than November 1st. Final
payment will be based on actual costs incurred, up to the approved amount. Grant funds must be
spent as proposed and approved by OCSWMD. Any changes to the use of grant funds must be
approved in advance. Any grant funds not spent or spent on unapproved items must be returned
to OCSWMD by November 15th of the year they were dispersed.
ELIGIBLE EXPENDITURES
Grant funds may be used to purchase project-related capital expenditures (e.g. equipment such asrecycling collection containers, carts, processing equipment, balers, etc.), educational materials,
reusable items that replace disposable ones (e.g. Ceramic plates instead of Styrofoam, etc.), and other
equipment used for waste reduction or recycling. Projects related to the issues of food waste,
composting, business and multi-family recycling are encouraged. Grant funds cannot be used for
ongoing expenses such as staffing, collection, supplies, and hauling costs. Project expenses incurred
by the grantee prior to grant approval will not be reimbursed.
RECYCLED CONTENT REQUIREMENT
Purchasing products that contain recycled materials helps to continue the recycling cycle by
stimulating and creating stable recycling markets. Products purchased with grant funds must
contain recycled content whenever possible. The use of recycled products should be addressed in
the application, and is one of the criteria used to evaluate grant applications. Efforts to reduce
shipping costs and to keep business local are encouraged.
PROJECT LONGEVITY & COMMITMENT
Applicants must describe their commitment to continue or maintain the project beyond the grant
duration, when applicable. In your application, please describe the on-going staffing and funding
support to maintain the project for maximum impact.
GRANT APPLICATION EVALUATION
All applications received on time will be reviewed and scored by OCSWMD staff.
Recommendations for approval or denial of applications, based on scores and competitive ranking,
will be made by staff to the Ogle County Board HEW/Solid Waste Committee at a monthly
meeting. The Committee will approve or deny the application and you will be notified that month.
Ogle County reserves the right to reject any and all grant applications submitted in response to this
request. Unsuccessful applicants will be notified and given the opportunity to discuss any elements
of their application needing improvement to enhance their chances for future funding.
Each grant is evaluated and scored using the following criteria:
Management ability Educational potential
Project quality Use of recycled content products
Project impact when available
Realistic goals & expectations Future continuity of project
Quality of Application Waste stream diversion
Accuracy of application Previous grant recipient (point
deducted for every grant received)
CONSULTATION AND SUBMITTAL
Applicants are encouraged to contact OCSWMD staff before submitting an application to discuss
concerns or questions. Applications and attachments may be submitted by mail, email, or hand
delivered to the address below.
2021 Annual Grant Schedule
Three grant rounds will be held in 2021, while funds are available. Applications will
be due by 4:00 p.m. on:o March 3rd
o June 2nd
o September 1st
Please contact OCSWMD to determine if grant funds are still available.
Approved grants (90%) will be awarded in the month following review.
Grant Evaluation/Expenditure Report and receipts are due no later than November 1st, of
the year the grant application was awarded.
Grant Balance (10%) will be paid shortly after Grant Evaluation/Expenditure Report is
received and approved.
An application is attached. For more information, please contact:
Ogle County Solid Waste Management Department
909 Pines Road
Oregon, IL 61061
815-732-4020
FAX: 815-732-3709
srypkema@oglecounty.org
www.oglecounty.org2021 Waste Reduction and Recycling Grant Application
Ogle County Solid Waste Management Department
909 Pines Road
Oregon, IL 61061
(815) 732-4020, FAX (815) 732-3709
e-mail: srypkema@oglecounty.org
INSTRUCTIONS: Please complete the application with as much detail as possible. Include information about brands, model numbers, and
vendors that will be used (attach copies of catalog or web pages showing products). Indicate how matching funds will be provided. When grant is
received, it will be scored by OCSWMD staff and presented to the Ogle County Board Solid Waste Committee at a monthly meeting for approval or
denial based on scores and competitive ranking. You will be notified after that. Three grant rounds will be held in 2021. Applications will be
due by 4:00 p.m. on March 3rd, June 2nd, or September 1st, while funds are available.
Name of Applicant Organization: ________________________________________________
Address: __________________________________________________________________
Phone: _____________________Email:_________________________________________
Completed by: FEIN: _____________________
Organization description:
____School ____ School district
____Non-profit organization ____ Business/Industry
____Other: Explain___________________________________________________________
_______________________________________ __________________________
Signature and Title: Principal, Administrator, Owner, CEO Date
Grant Summary Total Project Cost (from Proposed Budget): ________________
- 20% applicants share of cost: ________________
*Amount requested (not to exceed $2000.00): ________________
*(90% of amount requested will be awarded initially for approved grants. The 10% remainder will be sent upon project completion and receipt of
Grant Evaluation/Expenditure Report and receipts.
Have you received a Grant from OCSWMD in the past? _____________ How many? __________
Proposed starting date of project: ______________________________
Number of people served by project ____________________________Project Summary: Give a brief summary of what you would like to accomplish with the funds
(4-5 sentences)
Project Description: Please explain, in detail, the steps you will take to accomplish your project. Include goals,
expectations, educational potential, estimated impact on waste-stream, individuals involved, etc. Use another sheet
of paper if necessary.
Outlet for Recyclables: If purchasing equipment for recycling, (containers, bins, etc.) please indicate what will be
done with collected materials. Who will pick up the materials? Where will they be taken?
Proposed Budget:
Itemized explanation of costs % of
recycled
(Please include detailed information such as product information and content,
# of vendors, catalog pages, model numbers, cost per unit, # of units, shipping Cost per if
Items costs, etc.) Unit Total Cost applicable
Shipping Costs:
Total project cost:Waste Reduction/Recycling Grant
Evaluation/ Expenditure Report
This form must be completed and returned with copies of receipts upon project completion and
expenditure of funds, but no later than November 1st of the year in which the grant was awarded.
1. Organization:__________________________________________________________
Phone #___________________________Email:______________________________
Address: _____________________________________________________________
FEIN #_______________________________
Completed by: __________________________________ Date: _________________
2. Using the back side of this report or a separate sheet of paper, explain how the grant funds were
spent, briefly describe how this grant benefitted your organization, and how it contributed to waste
reduction and recycling. Explain any problems encountered.
Grant Expenditure Report
Item Vendor Cost
Total Cost $
Minus 20% Applicant’s Share -
Total Grant (cannot exceed approved grant amount) $
Minus 90% Already Paid -
Balance Due $
Attach copies of all receipts. The remaining ten percent (10%) of your grant award will be sent
upon submission, review and approval of this report.
Return to: Ogle County Solid Waste Management Department
Waste Reduction/Recycling Grant
909 Pines Road
Oregon, IL 61061-9067 or e-mail to: srypkema@oglecounty.orgYou can also read
