Non-Member Wedding Guidelines Ann Street United Methodist Church - www.annstreetumc.org - Ann Street United Methodist ...
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Non-Member
Wedding Guidelines
Ann Street United Methodist Church
www.annstreetumc.org
office@annstreetumc.orgTable of Contents
LETTER FROM THE MINISTER ............................................................................... 3
CONTACTS ............................................................................................................. 4
WEDDING GUIDELINES ....................................................................................... 5-9
WEDDING CONTRACT .......................................................................................... 10
SAMPLE OF ORDER OF SERVICE ......................................................................... 11
FEE SCHEDULE.................................................................................................... 12
MUSIC SELECTIONS ............................................................................................. 13
TRUMPET OPTIONS.............................................................................................. 14
MUSIC WORKSHEET ............................................................................................ 15
APPENDIX…………………………………………………………………………………………………16
2Ann Street United Methodist Church
417 Ann Street
Beaufort, NC 28516
Office 252-728-4279
Fax 252-504-3865
Email: office@ annstreetumc.org
Website: www. annstreetumc.org
Letter from the Pastor
Congratulations on your engagement! Together with the staff here at Ann Street
United Methodist Church, I look forward to helping you in the preparation and planning
for your wedding.
At your earliest convenience, I ask you to contact me so that we can arrange the
necessary counseling sessions.
Contained in the booklet are the wedding guidelines, fee schedules and answers to
many questions that may arise concerning your wedding. If you have any additional
questions or are unclear on any issue, please do not hesitate to ask. Your wedding is a
special occasion to us and we are happy that you have chosen Ann Street UMC.
I wish you much happiness in your new life together, and the opportunity to share
with you on this journey.
In Christ,
Rev. Taylor Mills
3Contacts
Individuals to be contacted by you to begin the process of planning your wedding.
Please understand that your wedding date cannot be guaranteed until all of the
individuals below have been contacted and appropriate fees have been paid. (See fee
schedule.)
1) Wedding Coordinator: Allison Bernauer
407 Meeting Street
Beaufort, North Carolina 28516
252-728-5857
abernauer@ec.rr.com
If you have received this packet of information, you may have already contacted
Allison. Allison will answer your initial questions, give you some basic information, and
check the church calendar to see what dates are available. She will mail you information
concerning wedding guidelines. After your date is set, she will meet with you to continue
the planning and be available to direct the rehearsal and wedding.
2) Senior Pastor: Rev. Taylor Mills
Telephone: 252-728-4279
taylormills@nccumc.org
Your wedding is not officially scheduled until you meet with the Pastor and the
appropriate fees are paid. Please refer to the fee schedule for fee information
including when fees are due. The bride and groom must contact the pastor and
arrange a meeting with him before any plans become official.
3) Organist Kandice Davis
252-342-4671
149 Blue Heron Lane
Gloucester, NC 28528
kandice@ec.rr.com
After your wedding is officially scheduled on the church calendar, immediately
contact the church organist to discuss your plans and ideas concerning music. It
will be necessary for the church organist to schedule your wedding on her calendar
as well. If you wish to have additional musicians, these plans must be approved.
She will discuss with you musical selections and make appropriate suggestions.
Other musicians available through the church are listed under the Wedding
Guidelines section of this informational packet.
4Getting Married at Ann St.
Ann St. conducts weddings for current members of the church family and their children.
The bride, groom or the family or either should be a member of the church for at least six
months before the wedding date.
Ann St. also conducts weddings for non-members with the approval of Ann St’s pastor.
The pastor has the right of refusal on any wedding that does not meet the requirements
of Christian covenant, regardless of membership.
Our sanctuary at Ann St. has a maximum occupancy of 350.
Wheelchair Access
There is a wheelchair entrance to the church. The wheelchair entrance is located up the
ramp on the Ann St. of the church.
The Wedding Guild
Ann St’s wedding director is required for all weddings and rehearsals.
The day of your wedding can seem very chaotic but Ann St’s wedding director will be
there to guide you through the process before and during the ceremony. There could be
unforeseen difficulties or questions arising on your wedding day. Ann St’s director is
there to intervene, and in many cases eliminate these problems, and will be able to help
with any task that may be required. Our wedding director has the final decision in all
matters regarding the premises while you are in the church buildings.
Clergy
An ordained Ann St. staff member presides over weddings at Ann St. UMC. If you wish to
invite other clergy to assist in the wedding ceremony or to preside solely throughout the
entire ceremony, a request can be made to Ann St’s clergy. The pastor will contact the
other clergy to discuss an invitation to the Ann St. pulpit to participate in or to conduct
the ceremony. If other clergy are involved in the ceremony Ann St’s clergy will discuss
these policies with the other clergy, particularly regarding the pre-martial counseling and
Holy Communion, if applicable.
All United Methodist clergy are expected to counsel the couples they marry; therefore,
pre-marital counseling is required for all couples being married at Ann St. UMC. The
counseling will be conducted by the ordained staff member presiding at the wedding
service, with the number of sessions to be determined by the ordained staff member.
Music
It is the policy of Ann St. UMC that the Church Organist play for all weddings. Guest
organists are not permitted to play for weddings.
5Since weddings at Ann St. UMC are considered a service of worship, the same high
standards are applied in selecting wedding music as are applied in all other worship
services. It is very important to keep in mind that your wedding is a worship service of
the church and the music should be in keeping with the reverence customarily observed
in worship. All music to be used in a wedding service must be approved by the Ann St.
UMC organist. The guidelines for music are that it is sacred and worshipful in nature
and no pre-recorded music can be used.
Our organist will assist you with music selections, Additional musicians or soloists
should be discussed with the organist. No secular music may be played or sung as part
of a wedding ceremony. Vocal solos may be sung during the pre-service music and
during the service.
Each soloist and/or instrumentalist is required to rehearse with the Organist for one
hour on a date prior to the rehearsal date. If there are additional hours of rehearsal
required, an additional fee will be charged.
Photography
Your official photographer may take “available light” photographs from the rear during
the ceremony, providing there is no noise or distraction from taking these pictures.
Additional pictures may be taken in the narthex at the time of the recessional.
All pre-wedding pictures in the sanctuary and outside must finish 45 minutes before the
start of the ceremony. If photographs of the wedding party at the altar are desired, the
party may re-assemble in the sanctuary after the conclusion of the ceremony for a period
of time not to exceed thirty (30) minutes.
Please indicate in your wedding program that the congregation is to refrain from the use
of flash photography during the wedding service. Flashes from the congregation disrupt
the photographs being taken by the official photographer.
Receiving Lines
Receiving lines are not recommended in the narthex of the church sanctuary
immediately following the wedding ceremony.
Communion
The Sacrament of Holy Communion may be celebrated as part of the service of Christian
marriage. When Communion is included in the wedding ceremony for the bridal couple,
all wedding guests must be invited to participate in the Communion using the Intinction
method of Communion for the guests. The intinction method of Communion involves
wedding guests walking to the altar, receiving the bread, dipping the bread into the
common cup, and returning to the pews. It is Methodist tradition to invite all persons
present at a communion service to receive the Sacrament of Holy Communion.
The pastor of Ann St. UMC must approve all guest ministers who will preside over Holy
Communion at Ann St. UMC. Any minister presiding over Holy Communion must utilize
6the Great Thanksgiving liturgy contained in The United Methodist Book of Worship. An
alternative liturgy may be used if very similar to the Great Thanksgiving liturgy and if
approved by the pastor of Ann St. UMC.
The bridal couple must provide two (2) loaves of unsliced bread and two (2) 16 ounce
bottles of grape juice for the Sacrament of Holy Communion. No wine may be used.
Wedding Programs
Wedding programs are the responsibility of the couple. You will discuss this with the
minister prior the wedding. Four copies of your wedding program are required at the
wedding rehearsal. Please give these to our wedding director, who will then distribute
them to the minister, organist and any musicians.
Wedding Reception
Ann St. UMC has a Fellowship Hall with kitchen which can be used for an additional fee.
(Please see fee schedule.) Alcoholic beverages may not be served, stored, or consumed in
the church buildings or on the grounds.
Reception Music: Consideration should be given when selecting appropriate music to be
played for receptions on the church premises.
General Policies and Directions
It is the responsibility of the bride and groom to inform the wedding party and the
wedding guests of the applicable wedding policies at Ann St. UMC as contained in
this policy document.
Alcoholic beverages or controlled substances are not permitted on the premises at
any time.
Smoking is not permitted anywhere in the building. If anyone smokes outside the
building, the smoker must not leave any tobacco butts on the church grounds.
Members of the wedding party and/or wedding guests shall not come to the
rehearsal and/or the wedding under the influence of alcohol or illicit drugs. This
includes the Bridal Couple; you cannot take the solemn vow of matrimony with the
presence of mind that this solemn vow deserves while under the influence of
alcohol or illicit drugs.
Any disruptive person in attendance at the rehearsal and/or wedding ceremony
and/or reception will be removed immediately from Ann St. UMC premises.
Ann St. UMC cannot and does not take responsibility for valuables left at the
church. Do not leave any valuables unattended at any time.
Any damage done to the facilities or the premises by florists, photographers,
caterers, wedding party, or wedding guests shall be the responsibility of the bride
and groom.
Only birdseed and bubbles may be thrown outside the building.
7 Birdseed, rice confetti, or bubbles may not be thrown inside any part of the church
buildings.
Only artificial petals may be scattered by the flower girl.
The sanctuary is not an appropriate place for pets of any kind. Only trained dogs
for impaired persons will be allowed.
Noncompliance with these policies will result in cancellation of your wedding at Ann St. UMC.
Marriage Certificate
The official North Carolina Marriage Certificate is the sole responsibility of the bride and
groom until it is signed by the presiding ordained clergy and two (2) witnesses. At such
point, it becomes the responsibility of the presiding ordained clergy. If presiding at the
ceremony, the Pastor will mail the completed Certificate to the Register of Deeds office
before the deadline.
We recommend that the North Carolina Certificate of Marriage be in the keeping of the
Best Man before the wedding begins. On the way to the post-ceremony photography
session, the Best Man (or designee) must present the certificate to the Pastor. Signing the
certificate shall take place before photography in Sanctuary has ended and before the
Reception. Each of the witness will sign as the Pastor indicates. (The bride and groom
already signed the certificate at the Register of Deeds office.) Both witnesses shall sign
the certificate in the Sanctuary in the presence of the presiding ordained clergy. The
photographer is invited to capture the moment in pictures.
See appendix for information on how to acquire a North Carolina marriage license.
Meeting with the Pastor-The Pastor must have at least one meeting with the bride and
groom, even if the Pastor does not preside at the wedding. The first session must occur
no later than 90 days before the wedding. The Pastor will give the couple a series of day-
time weekday (excluding Friday) appointment opportunities to choose from. Couples who
live out of the state of North Carolina, or live far from Beaufort, may have the option of
having their meetings with the Pastor over Google Hangout.
8Wedding Guidelines
Rehearsal: At your wedding rehearsal, your Ann St. wedding director and Pastor will
welcome you and your guests. They will guide you through the process that will take
place on your wedding day. The quality of the rehearsal will have a direct impact on the
quality of the wedding ceremony and on your peace of mind. To have the best possible
rehearsal, please emphasize to your wedding party in the strongest possible terms the
importance of everyone arriving in the sanctuary (or the venue of your service) at least
15 minutes before the start of your rehearsal. Keep in mind that there are overtime fees
associated with running late or long. The professionals conducting your service and
rehearsal may have to leave promptly at the end of your allotted rehearsal time.
Custodian: The duties of the custodian are to clean the church before and after the
ceremony. That does not include disposing of the flowers, candles or other decorations
used for the wedding. If the bride and groom wish to leave flowers in the sanctuary for
the Sunday service or to leave decorations on the door or outside of the church, the
custodian should be notified in advance. Because the sanctuary has to be ready for
Sunday, the bride and groom need to appoint someone to remove any items that they
wish to keep. Unity candles, bulletins, flowers, etc. that are left will be removed from the
sanctuary and disposed of on Monday morning. Often there is a tight schedule to make
ready the sanctuary for Sunday service and your attention to this matter will be greatly
appreciated.
Miscellaneous:
Pictures –No flash pictures are to be taken during the ceremony. Video taping may be
done from the back of the sanctuary. Photographers are to remove all of their equipment
before leaving the church. The Ann Street UMC video equipment cannot be used.
Sound System- No one is allowed to disconnect the Ann Street UMC sound system or
tap into it for music or speaking purposes.
Dressing – Rooms are available to both the Bride and her attendants and the Groom and
his attendants to dress at the church if so desired. You will have to inform your Wedding
Coordinator if you are going to dress at the church. The areas assigned to you in which
to dress are the only areas used for this purpose. All personal items must be removed
upon leaving the church. In keeping with the sacredness of the service of marriage, the
Bride is urged to keep the choice of her gown and those of her attendants tasteful and
appropriate to the holy setting of the occasion.
9Wedding Contract
The following is a good faith contract between the Bride and Groom and Ann Street UMC.
The purpose of this contract is to confirm the date of the wedding and that the
information contained in this packet has been read and agreed upon by the Bride and
Groom.
Wedding Date: _____________________
Additional Pastors agreed up by the Senior Pastor.
____ N/A
____ Invitation to be sent to ______________________________________
Fees:
____ Appropriate fees for the sanctuary and fellowship hall (if appropriate) have been
paid.
____ I understand that additional fees will be paid based on the schedule attached.
Adverse Weather: In the event that a hurricane, tornado, flood, or any other natural
disaster or “act of God” occurs during the seven days prior to the wedding date rendering
performance impractical, or in the event that the church is so badly damaged that its
ability to accommodate the intended wedding would be substantially impaired, the bride
and groom or their respective parents will receive, at their option, a full refund of all
monies paid to Ann Street United Methodist Church pursuant to this contract. The
deposit is otherwise non-refundable.
Special Note: The use of alcoholic beverages, tobacco, or “controlled substances” is
strictly forbidden in any facilities of Ann Street United Methodist Church for all
functions.
The Bride and Groom are responsible for any damages or extra cleaning. I agree to abide
by the guidelines set forth by Ann Street United Methodist Church and to abide by its
policies. I agree to abide by the decision of the Pastor and/or Trustees regarding the
moving or removal of any of the fixtures in the sanctuary or on the church property.
________________________________________________ Date: _____________
(Church Pastor)
________________________________________________ Date: _____________
(Bride) (Printed name)
________________________________________________ Date: _____________
(Groom) (Printed name)
10Sample of the Order of Worship
PRELUDE(S)
SEATING OF THE GRANDMOTHERS AND MOTHERS
**Unity candle-parents
WEDDING PARTY PROCESSIONAL
GREETING
Hymn
DECLARATION OF INTENT
PRAYERS
Reading (non-Scripture)
SCRIPTURE READING(s)
HOMILY
Musical Interlude (solo, instrumental, etc.)
EXCHANGE OF VOWS
BLESSING AND EXCHANGE OF RINGS
Unity candle-couple
BLESSING OF THE MARRIAGE
Communion; hymn
BENEDICTION
PRESENTATION OF THE COUPLE
RECESSIONAL
**OPTIONAL-items in red are optional
11Fee Schedule
Facilities Fee
Pastor Honorarium $400.00 ($200.00 if not Required
presiding)
Wedding Director $300.00 Required
Organist $300.00 Organist fee is Required
based on selecting pieces
from a list to be provided.
Additional fees may apply.
**Additional musicians
may be employed and the
fees will be set by the
musician and paid as
stated below.
**Pianist TBD Optional
**Trumpeter TBD
**Flutist TBD
**Violinist TBD
Custodian Services $200.00 Church Building Required
$200.00 Fellowship Hall Optional
(if used)
**Sound Board $150.00 Optional
Sanctuary $1000.00-Due with signed For 5 hours on wedding day,
contract including dressing time and
photography time.*
Fellowship Hall $1000.00 (if used) Optional
**All other fees (pastor,
organist,
consultant/director, etc.)
should be paid at the
rehearsal (5 pm the night
before the wedding) in cash
in separate labeled
envelopes. These can be
given to the consultant to
hand out.
*Overtime for all of the
above staff is assessed
at $50.00 per hour
each and $75.00 for
facility use.
12Music Selections
Selections for pipe organ only
“Trumpet Voluntary” Jeremiah Clark
“Trumpet Air” Henry Purcell
“Jesu, Joy of Man’s Desiring” J.S. Bach
“Prelude and Fugue No. 5” J.S. Bach
“Prelude in G Minor” J.S. Bach
“Prelude and Fugue No. 7” J.S. Bach
“Wedding Bells” Peale
“Canon in D” Pachelbel
“Panis Angelius” Cesar Franck
“Bourree” G.F. Handel
“”Joyful, Joyful We Adore Thee” Beethoven
(Tune: “Hymn of Joy” from “Ninth Symphony”)
“Where’er You Walk” G.F. Handel
“Innbruck Chorale” J.S. Bach
“Bist de be Mir“
(also known as “If Thou Art Near”) J.S. Bach
“He Shall Feed His Flock” from “The Messiah” G.F. Handel
“The Lord’s Prayer” A.H. Malotte
“Allegretto” Hayden
“Allegro” from “Sinfonia No. 1” Antonio Vivaldi
“Allegro” from “Organ Concerto No. 13” G.F. Handel
“Ave Maria” F. Shubert
Any selections from The United Methodist Hymnal
(Examples of hymns that are good processionals:
“Holy, Holy, Holy”, pg 89
“Praise, My Soul, the King of Heaven”, pg 66)
Other musical selections may be considered (additional fees may occur) _________________
There are three main parts to the music for your wedding service:
The prelude: The prelude usually consists of two to five selections for a total of
approximately five to fifteen minutes of music, depending upon the selections and the
type of service.
The processional: The processional may use either one or two pieces of music, which
ever you prefer.
The recessional: One piece of music is usually selected for the recessional. However, I
will play a variety of postlude music until the sanctuary is empty.
Thank you for allowing me to be a part of this very special time in your life. If you have
questions or if I may be of any assistance to you, please feel free to call.
Kandice Davis, Organist
252-342-4671
13Trumpet Options
Joe McCreary, Trumpeter
252-723-3512
Selections for trumpet and pipe organ
“Trumpet Voluntary”
“Trumpet Air”
“Panis Angelius”
“Where’re You Walk”
“Jesu, Joy of Man’s Desiring”
“Rondeau” Jean Joseph Mouret
“Hornpipe” from Water Music” G.F. Handel
“Prelude from “Te Deum” Marc Antoine Chapentier
“The Heavens Delare the Glory of God” Benedetto Marcello
“Air” for “Suite No. 3” J.S. Bach
“The Trumpet Shall Sound” from “The Messiah” G.F. Handel
“The Rejoicing” from “The Royal Fireworks” G.F. Handel
“My Spirit Be Joyful” J.S. Bach
“Largo” from “Xerses” G.F. Handel
“Ave Maria” F. Shubert
Any selections from The United Methodist Hymnal
Other musical selections may be considered.
14Music Worksheet
Music List for the Wedding of ___________________________________________________
Date_________ Time_________
Instruments:
Organ___ Piano___ Trumpet___ Flute___ Violin___
The Prelude: ___________________
___________________
___________________
___________________
___________________
*Soloist(s) ___________________
*Entrance of the Mother(s) and Grandmother(s)
(Optional, since they may make their entrance during the regular prelude music)
___________________
The Processional:
Using one piece of music for the Wedding Party and the Bride
__________________
OR
Using two different pieces of music
Wedding Party __________________
Bride __________________
*Service Music or Hymn __________________
The Recessional: __________________
*Optional items
15Appendix: How do I obtain a marriage license?
To obtain a marriage license, both bride and groom must do the following:
Complete a marriage application form.
Present identification that in the determination of the Register of Deeds the
applicants to the marriage are at a minimum age of 18 years and are authorized to
be married under the laws of this state.
Types of identification accepted are a current and valid government issued photo
ID, such as a driver’s license, passport, etc.
The applicants (both) must bring their Social Security card.
Cost of a marriage license is $60.00 to be paid in cash, certified check or money
order.
If you are going to make a name change to your driver’s license and Social Security
card, a certified copy of the marriage license will be needed. Therefore, an
additional $10.00 copy fee is required.
If you need to change your last name, you can use an online marriage name
change kit.
This information was current at the time of printing but is subject to change by the
Register of Deeds. Consult the Register of Deeds office.
Carteret County Register of Deeds
Courthouse Square
Beaufort, NC 28516
252-728-8474
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